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HomeMy WebLinkAboutAgenda Packet 1999/06/17 ". declare IInder penalty of perjury that' am employed by t' c c' ¡, 'I of Chula Vista in the Thursday June 17 1999 Office of the C'c. ";",.,, :~J tc,at I posted Council Conference Room 400' , this Agen,'.Ja/ò·J:j Le ',)11 the Bulletin Board at ö\.d . . t f B ldo : p.m. , S . t: l' ~. In II It mmlS ra Ion UI mg the Public hrvlces u: (.\In3 2" I . J a DATED, 5 ~77 SIGNED 510/-" ADJOURNED MEETING OF THE CHULA VISTA CITY COUNCIL AGENDA CALL TO ORDER 1. ROLL CALL: Council members Davis, Moot, Padilla, Salas, and Mayor Horton. BUSINESS/BUDGET HEARINGS 2. LEGISLATIVE AND ADMINISTRATION - Administration; Finance; City Clerk; Human Resources; and Nature Center. ORAL COMMUNICATIONS OTHER BUSINESS 3. CITY MANAGER'S REPORTS A Scheduling of meetings. 4. MAYOR'S REPORTS 5. COUNCIL COMMENTS ADJOURNMENT to the Regular Meeting of the City Council on June 22. 1999, at 6:00 p.m. in the Council Chambers. Thursday, June 17, 1999 4:00 p.m. - 6:00 p.m. Item Amount L Legislative and Administration 1) Administration Special Operations Manager $23,862 Solid Waste Franchise Agreement - LandfiIVPark $0 21 Finance Staffing Enhancements (3.0 pos.) $195,000 1) Citv Clerk Records Management $0 2) Human Resources City-wide Training $355,107 Additional Front Counter Staff (1.0 pos.) $xxxxxx City-wide Training - Safety $55,625 5) Nature Center Aviary Specialist (LO pos) $43,684 2. Future Issues - Implementation (see attached) WP7.Q h:l.homeladmin\bud99lscheduI3.00 - Administration Department Special Operations Manager I Special Operations Manager - Report to Assistant City Manager - Position Justification · Manage city-wide franchise agreements - Solid Waste, Recycling & Household Hazardous Waste - Street Sweeping - Cable - Telecommunications Justification, continued · Coordinate special construction projects - Police Department Facility - Animal Shelter - Civic Center Remodel/Expansion - Otay Gymnasium - Community/Neighborhood Parks · community centers - Corp Yard Justification continued · Write and submit grant applications - solid waste - household hazardous waste - watershed protection - other environmental · Additional Duties - manage contracts to reduce costs & generate additional revenue Position Funding no General Fund impact · Conservation Coordinator position to be left vacant - incremental increase of $23,862 · Sources of funds: - AB 939 Solid Waste Fee - Household Hazardous Waste Fee - Used Oil Grant Fund - Public Facility DIF ~ FINANCE DEPARTMENT RECOMMENDED STAFFING ENHANCEMENTS Fiscal Year 1999-00 I I Finance Department Staffing Enhancements ,- · 3.5 new positions ($227,000) · One downward reclassification ($21,000 savings) · One re-title (no cost) · Total cost to General Fund - $206,000 · Net cost to General Fund - $72,000 - I Finance Department Staffing Enhancements ~ · Add one Treasury Manager · Add one Senior Management Analyst · Add one Buyer , · Add 0.50 part-time Accounting Asst. II · Reclassify the Revenue & Recovery Manager down to Collection Supervisor · Re-title existing Buyer to Senior Buyer - I Finance Department Organization Structure Director & Asst. Director Conf. Admin .Secretary l- I I Treasury Manager Fiscal Operations Mgr. Purchasing Agent Treasury Division Fiscal Operations Division Purchasing Division (7.0 FTE) (12.08 FTE) (5.0 FTE) Rev. & Recovery Mgr. Senior Mgmt. Analyst Buyer Collection Supervisor 0.50 Acctg. Asst. II Treasury Division Staffing Enhancements · Treasury Manager - Sr. Mgmt. - $97,500 · Rev. & Recovery Mgr. To Collection Supervisor - savings of $21,000 · It is expected that the net cost of these two changes will be more than offset by additional revenue/cost savings. Treasury Division Existing Functions · Cash Collection & Handling ~ Parking Citations - Development Permits & Fees - Citywide receivables · Business Licensing · Utility Billing (Sewer) I o ..... mmm Treasury Division ¡rt- ~.. ~ -- ~, j c::::Þ. ~'~ c::::Þ \ .~. _u''''_'m~"",~._ .~. . N Ft· - nn____ . ...... ------- ew un C Ion s __.____...".__.,_...__.______~___.._...__._ 0' ................._..__.._______ ...._...._--~.-.._._-~-_._------_.._.__._._.__._._.._---- _.._._.__.._._.".._~------_.-----_....,',.,.,_. -,_._-------_.._--._-_.__._--------_...~_._.._._._,.. -.-..-..- -_....~----_.__._---------_..._._._.._-- ---_.,---- ---"--.-------------- .----------- . . - - - __.__'''._'''m_...._..__......___________________.____ · Investment Portfolio Management ($110m.) · Cash Monitoring & Forecasting · Banking Relationship Contracts · Short Term Cash Borrowing ! Fiscal Operations Division . Senior Management Analyst - $63,000 - Budget preparation & analysis - Fee studies & cost recovery . 0.50 Accounting Assistant II - $14,500 - Trust accounts, deposit accounts - Revenue offset several times over - - - - - I '\ ! /, . . ,/ Purchasing Division - '" Buyer - $52,000 -First staffing change for division in 22 years. --- General Fund Budget has grown >600% - Average turnaround tÎIlle for l11aterials requisitions is 22 days. . In spite of major improvements such as procurement cards, increased authorization levels, etc. I k- 31 CLERK w. CAL YEAR 1999- '\!- ~/." , ! .- ;.::~ rogram II . Inactive Permanent & Histo rl ds . Electronic Access to Information I ....- . 'I "·:·zo; ".,,:.; . . ndex records stored in , nUl11erous locations throughou * consoli a e of inactive records n, . rotection and ef ICI ieval; 4 * transfer in 1 tly accessed inactl o secure, 10 - t, off-site storage;' 1;;_ . ed to store Slve space no records in or to accol11111oda ro gral11 [ expansions and a itional personn ..ou_ , '~;. ->: . . records have;_ "'~,-~,. ~. '".~ been s -0 in the Police < Departnlent I BaSClllcnt .k- 1'-'. , ~:' ~~ ,{> .>!~. ';-.. Police Departmen Basement , , ~ ~. , .x Police Departmen ~ Basement . . ." ~::' . .- Park,vay Gyn1 '... t :_,.. w.........."·_· ,_ --.:;·:~L,v",·.·-': --- q \ L f ! ¡ r , , :,,< ¡]i.···..·.·..¡ · .-. ,. ,,' . ,,,,1i t ..i . . .,-,.,.:.:"..;- . ·i. .. I t ; , t 1 t -'- -----:.. ---- -", -» It·· , , ,~ P . ..- ",~~ ,'., ....,.J< ,_.,r'·" a rl{"vay ....... ';';'," ..", ",",,, .- " ,....'" ., ,,0' .;)..~¡)' , .,...~ G '.....11 fl' Wi ym ,...".J. .......t. ...·.......r.. 'F' ,'''::':'.,' ....... " ¡ I ~:,,:if:?'~::": .'~,.! ,I ~.J iJff¿l ';'q ! > , !'1 .~.! ~ ..... r '1' ''''',~''' . , ..... .',i 'CV" .' ' ···t '\:Y'I '. ....\}'# i!ff\?¡;~;':t<,... ". ~\\.,."'\!,~ (î~"I Iii, . "> . ¥'N :t '¿ ,.¡, !~ f ':"'" "--" ,. I j \ .~ '" . ." .- . .- . .- :'(t> "" ..... Þ ~>,. ""'" ";';','.;.> ;',oj I « ....v, , ,J , .'~ . .- --' - 'i\ ';..,.J , . , /' .,,'... , . ~. ~ ' ''''"0 ,. , )I :¡ !~ ;~ "="'j """*' ~. "\ .- .~ ' \... .- ) i,oW', ,. " ",', ",_. '..,.t ~W~ <~"-~ -.(.v.;<- ~'f ~ . ..- .. '" , , .~ ~ t , .. ,. Parl{way Gynl ',,) ., v ;";< .-." Parkway Gym ! C)& _Jt>.~ i I I ì .. I ~ . I -' ! I f . .. ,Ii I , ,~:, , I ! i I 1111 ì ~ .' . . ,,:,:,- ! J*~:;~j) . í ~ ! . .~ I' * :%a% t ': ~ Pu blic , Works ~ ": i f , ; ¡ , i I I I , I í Pu blic Works I . . ,":< , '. .' 1iM!IiI "'". ~~ ~- m~ - w:s..-_.,~ _>.~~. w ¡61ì " '¡jFi ~ ; ,. . ._~ .~,~~ 'I'lL...,.. ". ., I ;.~:.~.;;j : ..¡:> . I ,,¡... ~MM¡¡¡¡¡i m ," ~"""õ~> City 1-lall Attic , , " .c:' :s, ... , City I-Iall Attic , ! _..,.,;'...,..,...;,.. ....~ .th ~ .. . ..:< '.~~ .- ~:;. . filM\' IJ1Ï1r¡ <.J;..>..-"'>-:I', ¡. ~ "ó<;~ : , ii·. ;,j >~ City Hall Attic (~>ntg¡1t [~d.f '''''<j.~ '."':';".":'::;'::;;<;:,::,,::, I " .-:< < ~, ... .>'. .... ßI « " .:) ,f..' ······1 ,_Z:'_ , .... if ~:'\:} ......;; ;::':'~tr k>,'" ;¡ , ::~'::' ".;.;. Hall ",," City ':':::::{-::::, ~I Attic ,~~ - ~-' .H . '* (..... .~:~ ......, Former Jail Cells ~..."".,.",J .. .",-",..:_:.:'::-:,,::,/...:' ._, ~.w_·,· ...... ...'. ,--- . .. ., ._'.---.---:'. . . n..... ?i~ ::-,;.".'.,.. ---- I .~ f"-"" ft.E .....cf ¡,",,. ,91'" Øerv ,¥oil< $...,,,,,,.,, I..... :'(~.,_-:: Fortner Jail Cells , · . ...< ,> ~:,. Fornler Jail Cells I ù' "''''11 ".-.. - variolls other closets, fice areas --- of San ":- --- ????? . . . . . : ...,- ;';< ~:::: ;~> ~,. , i ni ficant progress by 11 . and n transferring , cartons out of the Police DepartInent Basement WI . -~.: Police Departnlent Basement .':' r.. , ·r"'\ x; ~::. ..:~- egun . ransferring cartons from Pu 1 orage to n1ake rOOll1 - inactive records . 1110re frequently ¡ accessed .. ',-' .". "::1¡1\f[t , ".": "" .. . Pu blic - Works ¡ tJ " 1'""1{ -'j¡;¡¡\ I¡~ '>. """"! ., " I: ",:".:,:., .;,.::.":': ':-':::::': ~rvil,% and transfelTing I' ~' , ¡ ::: ., , ca r ¡ ., j -.:' , :< Gynl to .: '.~ I ~.. ¡L'\:~i'." ~: ¡~i ~ ¥ it"···.., ,$ '''1 ". co;:>;: , ¡*l,%_ i , Ú ¡.: - off-site stora I ¡. - Public Works !, I " . ~ ", ~ /: - City Clerk's L :::~ ,~ I vault ',., m.J ,,"' "."" :£" ~';~ ""'1 ':::::::~ . . * Inventory, in the records bove identified locations, "æt transferring those . requently accessed ~..~ .. 4a e and the reinain blic *Con ff training on edures for >- transferring an eying inactiv Impact on ral Fund: ! $7,000 for off-site stora and retrieval _...- ,.-' ACTIV PROGRAM 'I >:.» GOALS: Vi' ¡~ ,...-..-i .,:., re-categorize the rel11ainin e vault, eiilng them to new color- E coded folders for easier identification and retrieval; * unbind the l11inutes, ordinances and resolutions, . ders so they may be . ed for penl1anent preservatIon Il1ake copIes . . and '" .,..:-~ ..;.~, <"~ ..,-., ':'.':': '.,.,-:, .'''---- ..:-,.,.:.~:: , ':;:::::::~;: ..-..,:.,.,. ::::,:,';: .....,- " , , Bound City ~ ions and 4 Ordinances ~ '~ I ;~, AC i: PROGRAM "::~ ...:":" II uo. g '<. FISCAL YEAR . ilnplelnenting the a 0 on Genera "~ :-;:'::. "". ...- N' NENT & "g .~.~,. .:.,." PROGRAM GOALS: . . * esta IS 1 Inent llnaglng "'t! ·':ie· throughout the City * u date the CUlT ing so ftware to La ·che, apo ser- friendly, OM-based pro gran , <""_ to lneet the ilna needs of all lnents and provide the capabilit sharing electr . data via CD's with satellite locatio which do not I network capability and with t public ....- ,ù· "':-<,) ~ Insta1r a second scannin st lty Clerk's capability of eight additional stations in departments throughout the City Iii * provide access to scanned docul11ents to all ',' d on CD's to non-networked staff * rovide electronic access to tee and to 2 years 0 . l11inutes, resolutions an,. kets during FY 199 - 1... A S E': ¡:.t. F 1 (:'': t·--I E ".. "". ,,'.. - ..."'- 1]I.....','"r... ...:,~ ,. .,~".'" .... ·ií~j'~1':~1{;ii:ii¡.filj\;~i1¡~¡;;~;; ?£~ë:.f.ii. ·:tt.i:L2{ ?~.¥i§¥~~¥ ,.,.,............,~" ...... ..-'.... ..-: .... .,.' :. 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