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Home My WebLink AboutAgenda Packet 1999/06/15 "I declare under penalty of perjury that 1 am employed by the City of Chula Vista in the Office of the City Cieri, and that I posted this Agenda/Notice on the Bulletin Board at Tuesday June 15 1999 the Public Services Building aall at City -l1"Il'dbncil Conference Room 4:00 p.m'. ' DATED. ~/;~Jj7 SIGNED 6;i/7#,,- Ad'ministration Building ADJOURNED MEETING OF THE CHULA VISTA CITY COUNCIL AGENDA CALL TO ORDER 1. ROLL CALL: Councilmembers Davis, Moot, Padilla, Salas, and Mayor Horton. BUSINESSfBUDGET HEARINGS 2. INTRODUCTION - FINANCIAL OVERVIEW - Review, Positions. 3. DEVELOPMENT AND MAINTENANCE - Public Works; Planning and Building; and Community Development. ORAL COMMUNICA TIONS OTHER BUSINESS 4. CITY MANAGER'S REPORTS A. Scheduling of meetings. 5. MAYOR'S REPORTS 6. COUNCIL COMMENTS ADJOURNMENT to an Adjourned Meeting on Wednesday, June 16, 1999, and Thursday, June 17, 1999, at 4:00 p.m. in the Council Conference Room, Administration Building. ~ Tuesday, June 15, 1999 4:00 p.m. - 8:00 p.m. IillrI Amount 1. Introduction - Financial Overview Review Positions 2. Development and Maintenance 1) Public Works Pavement Maintenance $1 million Engineering Staffing Enhancement (5.0 pos.) $250,633 Operations Division Staffing Enhancement $427,357 (10.5 pos.) Fleet Management Fund $3,058,653 2) Planning and Building Staffing Enhancement (5.0 pos.) $423,844 Restructuring - Building Function $xxxxxx Graffiti Reduction (1.0 pos.) $37,872 3) Community Development Business Response Team - Approval of Concept $0 WP7.Q h:\homelAdmin\bJ.uJ9'hchcdul1.00 - ~...~._-_.__..- AN ADJOURNED MEETING OF THE CITY COUNCIL June 15, 1999 AGENDA r,rJÝ d/- 4:00 p.m. 12 CALL TO ORDER 1. ROLL CALL: Council members Davis, Moot, Padilla, Salas, and Mayor Horton. BUSINESSfBUDGET HEARINGS 2. INTRODUCTION - FINANCIAL OVERVIEW - Review, Positions. 3. DEVELOPMENT AND MAINTENANCE - Public Works; Planning and Building; and Community Development. ORAL COMMUNICATIONS OTHER BUSINESS 4. CITY MANAGER'S REPORTS A. Scheduling of meetings. 5. MAYOR'S REPORTS 6. COUNCIL COMMENTS ADJOURNMENT to an Adjourned Meeting on Wednesday, June 16, 1999, at 4:00 p.m. in the Council Conference Room, Administration Building. - AN ADJOURNED MEETING OF THE CITY COUNCIL AGENDA June 16, 1999 4:00 p.m. CALL TO ORDER 1. ROLL CALL: Councilmembers Davis, Moot, Padilla, Salas, and Mayor Horton. BUSINESS/BUDGET HEARINGS 2. CULTURAL AND LEISURE SERVICES - Library & Recreation 3. PUBLIC SAFETY - Police Department; Fire Department. ORAL COMMUNICATIONS OTHER BUSINESS 4. CITY MANAGER'S REPORTS A. Scheduling of meetings. 5. MAYOR'S REPORTS 6. COUNCIL COMMENTS ADJOURNMENT to an Adjourned Meeting on Thursday, June 17, 1999, at 4:00 p.m. in the Council Conference Room, Administration Building. - -- ,_......_---~-- AN ADJOURNED MEETING OF THE CITY COUNCIL AGENDA June 17, 1999 4:00 p.m. CALL TO ORDER 1. ROLL CALL: Council members Davis, Moot, Padilla, Salas, and Mayor Horton. BUSINESS/BUDGET HEARINGS 2. LEGISLATIVE AND ADMINISTRATION - Administration; Finance; City Clerk; Human Resources; and Nature Center. 3. FUTURE IS~ur:S - IMPLEMeNT A TIm; ORAL COMMUNICA nONS OTHER BUSINESS >1 CITY MANAGER'S REPORTS A. Scheduling of meetings. cfl MAYOR'S REPORTS (r COUNCIL COMMENTS ADJOURNMENT to the Regular Meeting of June 22, 1999, at 600 p.m. in the Council Chambers. ... .,', ----,-. ,---- , ------~- -- ---- ---- -- ------- ""- - /-'~",. /-'. ~-~ /-.-- ~-~- -----~"-- -----------~ --~/ ------- Þ-:~~~" ..-~:~~_==~~==:~ ._. ·..lJ lJ'LJ II' [F /~=> ~1 n ~ 'I- i CSlJ~ Ii! (, ··u! 11£ I I I! I I : I .' ì_-. ~.~ ---------~/ _.- ----':, _ L~_/ ~. ~ Overview of Proposed Budget for Fiscal Year 1999-2000 I General Fund Current Year Fiscal Status · Beginning Reserve Level - $6.67m. - Proj ected Revenues - $70.7 ill. - Projected Expenditures - $70.0 ill. · Projected Ending Reserve Level-$7.4m. - 10% of Proposed Budget v. Policy Target Level of 8%. ALL FUNDS $147.5 million (10% increase) Redevelopment Other Agency 4°10 Miscellaneous 13°10 Debt SelVice 10°10 General Fund 49°10 Sewer SelVices 12°10 Capital Projects 12°10 General Fund Proposed Budget by Function Cultural &. Leisure Legislative &. 10.60% Public Safety Admin 42.68% 15.62% Develmt. &. Maint. 31.10% GENERAL FUND $73.6 Million Amended Proposed Proposed FUNCTION Budget FY98-9 Budget FY99-0 Change (% ) Legislative & $12,557,487 $11,503,189 -8.4% Administrative Development & $21,662,551 $22,883,526 +5.6% Maintenance Public Safety $31,139,028 $31,406,615 +0.9% Cultural & Leisure $7,316,544 $7,798,294 +6.6% Totals $72,675,610 $73,591,624 1. 3 % i General Fund Major Increases · M.O.V. labor cost increases - $1.5 m. · Full year funding of 32.25 positions (net) added in current year - $0.4 m. · Recommending 15.5 new positions in Public Works - $0.68 m. · Recommending 10 new positions in Planning & Building - $0.46 m. · Absorbing cost of expiring Police Grants - $0.3 m. General Fund Funding Sources · PERS rate adjustments - $2.4 m. · Estimated Revenue - $73.6 m. - Up $2.9 ffi. (4.3%) over current year. General Fund Revenue Increases · Developer Reimb. +$904,000 (53.8%) · Sales Tax +$783,000 (5.1 %) · Property Tax +$686,000 (7.3%) · Other Local Taxes +$625,000 (7.1 %) - Includes UUT ,BL T, TOT ,Franchises,RPTT i General Fund Estimated Revenues by Category Transfers In Other Funds 6.46% Other Miscell Property Taxes 2.57% 13.73% Reimb. Etc. 16.10% Sales &. Use Taxes Charges For Svcs. 21.94% 6.95% Other Agencies (Grants) Other Local Taxes 5.05% 12.80% Licenses &. Vehicle License Permits Fees 4.41% 9.99% ¡ , Net City Cost by Department $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Planning It Bldg Comm Library fRee General Govt Public Works Are Police Development I_ Net City Cost - Program Revenue 1 Allocation of Discretionary Funding by Department ($46.4 m.) Community Library &. Development General Recreation 0.80°/0 Government 11.90°/0 Planning &. 14.60% Building 0.40°10 Public Works 15.30°/0 Police 40.30°/0 Fire 16.70°/0 Staffing Changes by Function Function Current Year Proposed Two Year Change Change Total Change Administrative & +5.0 +4.5 +9.5 Legislative Development & +16.0 +24.5 +40.5 Maintenance Public Safety +9.0 +2.5 +11.5 Cultural & Leisure +2.25 + 2.45 +4.7 Totals +32.25 +33.95 +66.2 General Fund Staffing Changes by Department · Public Works +14.5 · Planning & Building + 10.0 · Police +3.5 TOTAL 33.95 · Finance +3.5 · Library & Recreation +2.45 · Administration + 1.0 · Fire -1.0 , , Public Works Department FY1999-00 Policy Issues for Current Consideration Pavement Maintenance I · City has over 325 miles of streets, with more than 60 of those miles being four or more lanes. City streets represent an investment of over $250 million. · Condition of City's street system is a quality of life issue and affects the City's image. · However, the portion of Gas Tax funds used to fund pavement maintenance capital projects has been significantly reduced over the past five years, while the amount of funding for street operations has increased. · At the same time, the City has grown significantly, I increasing the number of miles of streets, and thus the amount of streets needing ongoing maintenance. · As a result, City's pavement management rating has been reduced, illustrating the impacts of underfunding of pavement maintenance, especially at a time of significant growth. · The goal is to use the least costly maintenance strategy as early as possible to keep the pavement management service index constant. · Maintenance strategies available, from least costly to most expensive include: - Slurry seal -, ,--~ - Chip seal ) - Asphalt rubber membrane [ ,~ \~ I v \ .0, \ \.... ."- - Overlay with geotextile fabric .' ~"\ \.~ l:., ~~, \ c, :.,/ ' ~,,' " I - Reconstruction ()}' 0 1.6 · Fred Kassman's report on street mainte~nce indicated thaLthe City should spend $?(1)ni Ion per year for the next five years to keep the major streets and collectors in their current condition. · Proposed funding of pavement rehabilitation for 1999- 00 is $1 million. An additional $7.7 million is proposed for the following four years. i Engineering Staffing Enhancements · Six new positions ali oposed: - Senior Public ector - Public Works I I - Traffic Device œ n !f - Engineering T 'n Wastewater - Geographic In System Specialist (currently budg , ut frozen) - Admin Office Assistant III (current ,48) Operations Staffing , ¡ Enhancement · Wastewater Maintenance - Second two-person utility markout crew - Senior Maintenance Worker for concrete crew · Storm Drain Maintenance (new) - New two-person crew · Traffic Signing and Striping - Senior Maintenance Worker for second sign truck Operations Staffing I Enhancement · Parks and Open Space - One Open Space Inspector · Building Services - Construction Specialist I (Painter) - 1.5 Custodian /'s · Administration - Senior Management Analyst Fleet Management Fund ! · Garage Fund and Equipment Replacement Fund were combined into a Fleet Management Fund. · Funds have been included in the individual departments' equipment maintenance accounts to eliminate the longstanding deficit in the Garage Fund over a ten-year period. · Maintenance budget - $1 ,846,242 · Replacement budget - $1,212,411 Policy Issues for Future Consideration Future Issues ì · Street Maintenance - Enhance Street Maintenance division in Operating Budget to increase level of street and sidewalk maintenance. · Park Maintenance - Analyze cost impacts to maintain or enhance existing level of service as new parks are added. - Evaluate contracting out all street median maintenance. Future Issues I , · Storm Drain Replacements - Need to increase funding for replacement of Corrugated Metal Pipe (CMP) in City. - Recent failure of pipe on school grounds highlight need to address funding constraints. · City Facility and Infrastructure Design - Address need to further expedite design and construction of CIP projects. · Fleet Management-Vehicle Replacement Policy - Review policy, which was initially developed in 1984. Future Issues · Transit Funding - Concern regarding City's ability to continue to manage its TDA funds, and make decisions regarding planning and programming for service growth. - Primary responsibility could be transferred from City to MTDB. - Issues will be addressed by MTDB over next few months. ~~ft- ~ /- - - - -- - - - - - - - - - - - - - - - - CllY eF CHUlA VISTA Planning and Building Department FY 1999-00 Budget Highlights I . . 1000 .. , ·'t- , .\ ,I ,'- . t , ~ "..ì. - - ^'-- .. - .. j I " " 0 ~ ('D > > s ~. r.n. ~ r.n. ~. ~. r.n. . r.n. t"""'t'- t"""'t'- ~ ~ ~~ § ~ o """i """i r.n. 0 t"""'t'- ~. ....... r-+- -< -< P". þ'" ....... o ~ 0- ('D ::s ....... ~ r.n. ::s r.n. 0 a r-+- """i ~ ~ ~ S ~ r.n. r.n. ~ ~ (J .......~ ('D ::s~ 0 ~ - '-. .. .-:-;: -: .. / t - _ ?L .;:_ J , . -. - ,- ..1 ." ~I ~ . - ~ - . I I 1r r .. a --- a··- . ... f - .. ... . i1.i...,i,~=..·"è?"'.'t,.'~.''''''.· ...~. . --~B-";·'-'J;;'.~.~ t ---~ :J;4~ --, ~.- -,_._. - '" ~ .-- ~---- -,. '~~i .. Jiii ..__î ~- .., ~.. JIll " .. i·-~.; _rl\'~' : \ ./1 .. .' 1 I ; , . ..- ....-., .......,......,. -- .... -----.. . ;Þ~CD~ "" c.. c..c::_ 5: 3~(C CD <C "" -- - - êi 5: ? ~ 5"(C 5' OJ <C 0 0-0 (I) :.... " 5' 3; CD -0 :::II ~ 0 £ S- Sl~ Q " ;Þ:::::"~~ (þ ~ >l m.;=g ;:: ~ ~ = ~-==:§:§ -~ ~ r > U a. 3 () ""C s- :r ã, £Üo - en i;:31 '" (þ ~ ., " mðJ => Cii Z ¡;¡ > 0 ¡¡; 30 m -< -, 0 " => ,... I» (þ- 3 ~ ~ 5' a> Cl 'i':r !!: :. -0 :; ~ ::s: :::I CC 0 U 3! n > ¡;. a. <=> - 3 '" '" ~ 5' (þ <=> 0 ~- > < a. 31 or 3 ~fJ '" 5' -i> a 0 -0 n 31 ~ ~~ () " g (þ en ~ > :r a. 0 0 ~ ~ =>. ~ :::s <=> 0 '" z <=> G> » ()a.a. ¡¡¡ o ª. 3 () ê! c..:::II __ 8- (þ, => () moO (þ 0 ~~3! m 0 , "" '"' a. O(þ(þ ;:: 5' 31» I» " 0 0 ~ Q CD ~(I) ., - :- ~ (;3-::;;;-::;;; " -:r- <C 0 ~ =>. :::s - ~_._. ~-~"., ~, ~, ~ ..--~.. -- - ,-_.... ~._-> (,:.' - r: - - ,- '-- - - ..~~ / ~-, ,~~ ,.-.- ._'--~ i Graffiti (cont' d) Next Steps · August 1999 - Hire a graffiti coordinator · September 1999 - Submit Report to City Council which: - Evaluates current City efforts at graffiti reduction - Proposes short-term improvements to existing programs - Proposes methodology to implement City Council "Graffiti Eradication Budget Reallocation Policy" - Identifies a work program for long-term enhancements to graffiti reduction program I Mid-year Budget Reports · Landscape Architecture and Parks Design Staffing Study · Processing and Staffing Agreements for New SPA Plans in Eastern Chula Vista · Building Inspection Workload Analysis and Fee Study · C02 Reduction Plan Implementation Program . t - 1-... I . . - ~ . . ... ... . ill I Policies for Consideration T Business Response Team T Redevelopment Agency Financial Plan I Business Response Team Interdepartmental Community elopment Initiative ell-Balanced Community with Strong Local onomy oactive Economic Development Strategies . tywide Customer Service Priority mpetitive Positioning "If you don't know where you are going, you will probably end up somewhere else." Lawrence J Peter Business Response Team on: Vibrant, Balanced Community sidential calNisitor Serving Retail and Entertainment igh Value-added Employment Industrial/Office / R&D 4-year University hools and Libraries creational, Cultural and Other Amenities Business Response Team ngthen City's Short & Long Term al Health/Quality of Life: act, Retain, Expand Business crease Tax Rev./Ensure Quality City Services eate High Paying Jobs/Raise PC Income ring Jobs Close to Residents/ educe Traffic, Emissions, Commute Time port New Dollars/Improve Standard of Living "Today's city government must actively participate in local economic development. Nothing less than the community's financial health and quality of life are at stake." League of CA Cities I Business Response Team ctive ED Strategies siness Targeting arketing and Image Enhancement ployment Land/Infrastructure st Competitiveness - Incentives/F ees rmit Streamlining/Automation development Opportunities T "Red Team" "Coherent city-wide strategies are essential to articulate a clear vision of a city's strengths and the gional Issues development agenda to which its civic leadership is committed.." CUED I Business Response Team eholder Involvement: ers, Developers, Landowners, Brokers, Business Assoc., Education put Re: Business Needs and Concerns llaboration w/City to Develop ECQnomic evelopment Strategies siness/Civic Leaders as CV Champions put Re: Progress, Monitoring, Evaluation "Why do some cities perform better than others? Leadership, collaboration and long term commitment. " Doug Henton, Collaborative Economics j Business Response Team Development & Team Building: on/Policy & Process/Skills stomer Service y ED? Impact of Business on City and City on . USlness ity ED Policies and Priorities terdepartmental Coordination Development Process Requests for Business Assistance "Competitive businesses are the key to local economic vitality... they can be easily helped or hurt by the actions of government." CALED Business Response Team get Implications ctivities included in FY99-00 Budget tential Future Strategies: Physical and Entrepreneurial Infrastructure Cost Competitiveness Financial Incentives Marketing "Every community wanting to grow their economy must have available commercial/industrial sites ... but in the 'New Economy' you also need irifrastructure encouraging innovation, education, collaboration and effective marketing." AEDC, 1999 Redevelopment Agency i Financial Plan . rvlew d Gunn Associates hired to develop an ency financial plan st utilize/allocate future revenue to address inter- fund loans bond debt on-going operating costs capital costs Redevelopment Agency , , Financial Plan . ctlves entify opportunities to raise capital allocate resources between project areas , i ake each project area self sufficient pay inter-fund and General Fund advances ovide on-going project development funding Redevelopment Agency I Financial Plan us aft plan completed by Rod Gunn Associates aff reviewing encouraged by preliminary recommendations ing forward to Council Oct. 1999 '