HomeMy WebLinkAboutAgenda Packet 1997/03/11
"I declare under penalty of perjury that I am
employed by the City of Chu:a Vista in the
Office of the City CierI< end that I postcd
Tuesday, March 11, 1997 this Agenda/Notice on the Gulletin Board at Council Chambers
6:00p.m. the Public ervi es Building and at City Hall on Public Services Building
DATED"ð. ~ SIGNED ~,
Re ular Meetin of the Cit of Ch a Vista
CALL TO ORDER
1. ROLL CALL: Councilmembers Moot _' Padilla _, Rindone _, Salas _, and
Mayor Horton _.
2. PLEDGE OF ALLEGIANCE TO THE FLAG. MOMENT OF SILENCE
3. APPROVAL OF MINUTES: March 4, 1997.
4. SPECIAL ORDERS OF THE DAY:
a. Introduction of delegation from Irapuato, Mexico by International Friendship COllllIÚSSÌOD.
b. Proclamation declaring Saturday, March 20, 1997 as "ABSOLUTELY INCREDIBLE KIDS
DAY." The proclamation will be presented by Mayor Horton to Julie Duftïeld of the Camp Fire
Boys and Girls Club.
c. Proclamation proclaiming March 1997 as "THEATRE IN OUR SCHOOLS MONTH." The
proclamation will be presented by Mayor Horton to Marilyn Zeljeznjak, California State Thespian
Director and the EastLake Drama Department Thespians.
CONSENT CALENDAR
(Items 5 through 9)
The staff recommendations regarding the following items listed under the Consent Calendar will be enacted by
the Council by one motion without discussion unless a Councilmember, a member of the public, or City staff
requests that the item be pulled for discussion. If you wish to speak on one of these items, please fill out a
"Request to Speak Form" available in the lobby and submit it to the City Clerk prior to the meeting. Items pulled
from the Consent Calendar will be discussed after Board and Commission Recommendations and Action Items.
Items pulled by the public will be the first items of business.
5. WRITTEN COMMUNICATIONS:
a. Letter from the City Attorney stating that to the best of his knowledge from observance of
actions taken in the Closed Session on 3/4/97 in which the City Attorney participated, that
there were no reportable actions which are required under the Brown Act to be reported.
It is recommended that the letter be received and tiled.
b. Letter of resignation from the Charter Review Commission - Janet C. Lawry. It is
recommended that the resignation be accepted with regret and the City Clerk be directed to post
immediately according to the Maddy Act in the Clerk's Office and the Public Library.
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Agenda -2- March 11, 1997
6.A. ORDINANCE 2700 ADOPTING THE RESTATED AND AMENDED PRE-ANNEXATION
DEVELOPMENT AGREEMENT WITH SNMB, LTD. (second readinl! and
adoDtion) - The purpose of this item is to present five restated pre-annexation
development agreements for properties on Otay Ranch. These are aU
agreements that the Planning Commission and Council previously adopted but
which expired due to a provision of the prior agreements stating that they all
became null and void if the annexation did not occur by 1/1/97. The annexation
is still pending. Staff recommends Council place the ordinances on second
reading and adoption. (Deputy City Manager and Director of Planning)
Continued from the meeting of 3/4/97.
B. ORDINANCE 2701 ADOPTING THE RESTATED AND AMENDED PRE-ANNEXATION
DEVELOPMENT AGREEMENT WITH JEWELS OF CHARITY (second
readine and adoption)
C. ORDINANCE 2702 ADOPTING THE RESTATED AND AMENDED PRE-ANNEXATION
DEVELOPMENT AGREEMENT WITH STEPHEN AND MARY BIRCH
FOUNDATION (second readiD1! and adoption)
D. ORDINANCE 2703 ADOPTING THE RESTATED AND AMENDED PRE-ANNEXATION
DEVELOPMENT AGREEMENT WITH GREGORY T. SMITH AND
GEORGIANA R. SMITH (second readinl! and adoption)
E. ORDINANCE 2704 ADOPTING THE RESTATED AND AMENDED PRE-ANNEXATION
DEVELOPMENT AGREEMENT WITH UNITED ENTERPRISES (second
readine and adoption)
7. RESOLUTION 18595 ACCEPTING CALIFORNIA STATE LIBRARY PUBLIC LIBRARY
FOUNDATION FUNDS AWARDED TO THE CHULA VISTA PUBLIC
LffiRARY, APPROPRIATING $39,000, AND AMENDING FISCAL YEAR
1996/97 BUDGET - In signing the fiscal year 1996/97 State budget, Governor
Wilson has authorized an increase in the amount of Public Library Foundation
(PLF) funds awarded to California libraries. Because of this, Chula Vista
Public Library's share of PLF funding has increased 77 % tram $50,773 to
$89,582. The Library request that the unanticipated $39,000 be appropriated
into the Library General Fund circulating book budget. Staff recommends
approval of the resolution. (Library Director) 4/5th's vote required.
8. RESOLUTION 18596 AUTHORIZING THE DEVELOPMENT AND IMPLEMENTATION OF
THE NON-POINT DISCHARGE ELIMINATION SYSTEMS (NPDES)
PUBLIC EDUCATION PROGRAM AND TRANSFERRING $10,000
THEREFOR - The NPDES program has budgeted funds in this fiscal year's
budget to meet requirements established by the Regional Water Quality Control
Board regarding public education. The intent and spirit of an NPDES public
education program is to provide information and opportunities for local
businesses and residents to reduce the amount of hazardous and toxic material
that inadvertently or intentionally enters storm drains and produces negative
environmental impacts on the local watershed. Staff recommends approval of
the resolution. (Conservation Coordinator and Director of Public Works)
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Agenda -3- March 11, 1997
9. RES()Ltrfl()N 18597 APPROVING SUBMITTAL OF A USED ()IL BLOCK GRANT
APPLICATION IN THE AMOUNT OF $80,740 TO THE CALIFORNIA
INTEGRATED WASTE MANAGEMENT BOARD FOR FISCAL YEAR
1997/98 - The California Used Oil Enhancement Act requires the collection of
four cents for every quart of lubricating oil sold, transferred and imported into
California from oil manufacturers. Chula Vista consumers pay four cents per
quart into the fund when they purchase oil. The Act mandates the California
Integrated Waste Management Board use a portion of the funds to provide block
grants to local governments for used oil programs that encourage recycling.
Staff recommends approval of the resolution. (Conservation Coordinator)
ADJOURNMENT TO REGULAR AND/OR JOINT MEETING OF THE REDEVELOPMENT AGENCY
'" '" lie END OF CONSENT CALENDAR'" '" '"
ORAL COMMUNICATIONS
This is an opportunity for the general public to address the City Council on any subject matter within the
Council's jurisdiction that is not an item on this agenda for public discussion. (State law, however, generally
prohibits the City Councilfrom taking action on any issues not included on the posted agenda.) If you wish to
address the Council on such a subject, please complete the "Request to Speak Under Oral Communications
Form" available in the lobby and submit it to the City Clerk prior to the meeting. Those who wish to speak,
please give your name and address for record purposes and follow up action.
PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES
The following items have been advertised and/nr posted as public hearings as required by law. If you wish
to speak to any item, please fill out the "Request to Speak Form" available in the lobby and submit it tn the
City Clerk prior to the meeting.
None submitted.
BOARD AND COMMISSION RECOMMENDATIONS
This is the time the City Council will consider items which have been forwarded to them for consideration
by one of the City's Boards, Commissions, and/or Committees.
None submitted.
ACTION ITEMS
The items listed in this section of the agenda are expected to elicit substantiol discussions and deliberations by
the Council, staff, or members of the general public. The items will be considered individually by the Council
and staff recommendations may in certain cases be presented in the alternative. Those who wish to speak, please
fill out a "Request to Speak" form available in the lobby and submit it to the City Clerk prior to the meeting.
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Agenda -4- March II, 1997
10. RES()LtrTI()N 18598 APPROVING THE TRANSFER OF 1.5 POSITIONS FROM THE
ENGINEERING DEPARTMENT TO THE FINANCE DEPARTMENT,
THE RECLASSIFICATION OF TWO POSITIONS AND THE ADDITION
OF TWO NEW POSITIONS FOR SEWER BILLING FUNCTIONS IN
THE FINANCE DEPARTMENT, AND APPROPRIATING $25,500 OF
OVER-REALIZED REVENUE FROM THE RECOVERY OF LATE
PAYMENT PENALTffiS IN THE SEWER SERVICE FUND TO FUND
ALL RELATED COSTS OF THE TWO NEW POSITIONS - In an effort to
further flatten the organization. yet promote greater effectiveness, the Council
is being asked to approve the reclassification of one executive level position to
a mid-management position in the Revenue and Recovery Division at a slight
budgetary savings to the General Fund. In addition, Council is being asked to
approve two additional accounting/clerical level positions to improve customer
service in the newly established sewer billing program, and to amend the Sewer
Service Fund budget by appropriating over-realized late payment penalty revenue
to fund these positions, as well as related amounts for supplies, furniture, and
computer equipment, for a zero net cost. Staff recommends approval of the
resolution. (Director of Finance and Director of Human Resources) 4/5th's
vote required.
II. REPORT EXPLORING OPTIONS FOR PROVIDING ASSIST ANCE TO THE BOYS
AND GIRLS CLUB OF CHULA VISTA TO ENABLE THEM TO
CONTINUE OFFERING YOUTH-ORffiNTED PROGRAMMING A TTHE
COMMUNITY YOtrTH CENTER - The Boys and Girls Club of Chula Vista
has been experiencing some financial challenges which have resulted in the
Club's consideration of the termination of their operations and programming at
the Community Youth Center on "L" Street. The Club offers valuable
recreational and social activities on a year-round basis at the facility. and the
elimination of these programs would have a negative impact on the participants
that they serve. Staff recommends approval of the resolution. (Director of
Parks, Recreation and Open Space)
RES()LtrTION 18599 APPROPRIATING $27,966 FROM THE UNEXPENDED PORTION OF
THE PUBLIC/SOCIAL SERVICE CATEGORY OF THE COMMUNITY
DEVELOPMENT BLOCK GRANT FUND FOR PROGRAM YEAR
1995/96 TO OFFSET THE BOYS AND GIRLS CLUB OF CHULA
VISTA'S COSTS AT THE COMMUNITY YOUTH CENTER -4/5th's vute
required.
ITEMS PULLED FROM THE CONSENT CALENDAR
This is the time the City Council will discuss items which have been removed from the Consent Calendar.
Agenda items pulled at the request of the public will be considered prior to those pulled by Councilmembers.
Agenda -5- March 11, 1997
OTHER BUSINESS
12. CITY MANAGER'S REPORT(S)
a. Scheduling of meetings.
b. Department Head presentation:
(1) Parks, Recreation and Open Space:
(2) Planning Department: and
(3) Community Development Department.
13. MAYOR'S REPORT(S)
a. Ratification of appointments to Town Centre Project Area Committee - Tom Money (to fill
vacancy created by Member Winters, whose term expires June 30, 2000) and Linda R. Navarro
(to fill vacancy created by Member Killian, whose term expires June 30, 2000).
14. COUNCIL COMMENTS
Councilmember Salas
a. Community partnership for the renovation of Rancho del Rey play equipment.
Councilmember Rindone
b. Referral to staff to bring back a report regarding implementation of a traffic actuated signal at
Second and "L" Street.
ADJOURNMENT
The meeting will adjourn to (a closed session and thence to) the regular City Council meeting on March 18, 1997
at 6:00 p.m. in the City Council Chambers.
A special joint meeting of the City Council/Redevelopment Agency will be held immediately following the City
Council meeting.
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"I declare ..nder penalty of parjury that I am
....ployed by the City of Chu!a Vista ¡nthe
Office of the City Clerk and that I posted
Tuesday, March 11, 1997 this Agenda/Notice on the Bullatln Board at Council Chambers
6:00 p.m. the Public s~s Building and e~Clt~' HallJ'QUlic Services Building
(immediately following the City Councli1WlliQ;np) -: 7 SIGNED E: ~. ..
Citv of Chula Vista Citv Council
CLOSED SESSION AGENDA
Effective April 1, 1994, there have been new amendments to the Brown Act. Unless the City Attorney, the City
Manager or the City Council states otherwise at this time, the Council will discuss and deliberate on the following
items of business which are permitted by law to be the subject of a closed session discussion, and which the
Council is advised should be discussed in closed session to best protect the interests of the City. The Council is
required by law to return to open session, issue any reports of final action taken in clased session, and the votes
taken. However, due to the typical length of time taken up by closed sessions, the videotaping will be terminated
at this point in order to save costs so thaI/he Council's return from closed session, reports of final action taken,
and adjournment will not be videotaped. Nevertheless, the report of final action taken will be recorded in the
minutes which will be available in the City Clerk's Office.
I. CONFERENCE WITH LEGAL COUNSEL REGARDING - Existing litigation pursuant to
Government Code Section 54956.9
· Claim of Steve Griffin.
· Divinagracia v. City of Chula Vista.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Pursuant to Government Code Section
54957 - City Clerk.
CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to Government Code Section 54957.6
· Agency negotiator: John Goss or designee for CVEA. WCE, POA, IAFF, Executive
Management, Mid-Management, and Unrepresented.
Employee organization: Chula Vista Employees Association (CVEA) and Western Council of
Engineers (WCE), Police Officers Association (POA) and International Association of Fire
Fighters (IAFF).
Unrepresented employee: Executive Management, Mid-Management, and Unrepresented.
2. REPORT OF ACTIONS TAKEN IN CLOSED SESSION
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March 6, 1997
TO: The Honorable Mayor and City counc~
FROM: John D. Goss, City Manager~ ~ ~
SUBJECT: City Council Meeting of March 11, 1997
This will transmit the agenda and related materials for the regular City Council meeting of
Tuesday, March 11, 1997. Comments regarding the Written Communications are as follows:
5a. This is a letter from the City Attorney stating that to the best of his knowledge from
observance of actions taken in the Closed Session on 3/4/97 in which the City Attorney
participated, that there were no reportable actions which are required under the Brown
Act to be reported.
IT IS RECOMMENDED THAT THIS LEITER BE RECEIVED AND FILED.
5b: IT IS RECOMMENDED THAT JANET C. LAWRY'S RESIGNATION FROM THE
CHARTER REVIEW COMMISSION BE ACCEPTED WITH REGRET AND THAT
THE CITY CLERK BE DIRECTED TO POST IMMEDIATELY ACCORDING TO
THE MADDY ACT IN THE CLERK'S OFFICE AND THE PUBLIC LffiRARY.
JDG:mab
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CllY Of
CHULA VISTA
OFFICE OF THE CITY A TIORNEY
Date: March 5, 1997
To: The Honorable Mayor and city counc~
From: John .. Koheny, city Attorne~
Re: Report Regarding Actions Tak in Closed Session
for the Meeting of 3/4/97
The City Council met in Closed Session to discuss the claim of
Steve Griffin and Divinagracia v. City of Chula vista.
The city Attorney hereby reports to the best of his knowledge from
observance of actions taken in the Closed Session in which the city
Attorney participated, that there were no reportable actions which
are required under the Brown Act to be reported.
JMK:lgk
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276 FOURTH AVENUE· CHUu\ VISTA' CALIFORNIA 91910 . (619) 691-5037 . FAX (619) 585·5612
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ITEM NUMBER: 6. A.lß~ C. /).1#.
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RESOLUTION NUMBER:
ORDINANCE NUMBER: ~7~' ~ 7()li ~ 71)1; :z 71)1,)' 27D 'f
OTHER:
ITEM NUMBER REFERENCED ABOVE WAS CONTINUED FROM
DATE: NR~t.N ~ ~ 1997
(AGENDA PACKET SCANNED AT ABOVE DATE)
ITEM NUMBER REFERENCED ABOVE HAS BEEN CONTINUED TO
DATE: MARt.J./ J~ /q'Þ'l
MISCELLANEOUS INFORMATION:
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COUNCIL AGENDA STATEMENT
ITEM 7
MEETING DATE: March 11, 1997
J8"Ú.5
ITEM TITLE: Resolution accepting California State Library Public Library Foundation
Funds awarded to the Chula Vista Public Library, appropriating funds, and
amending FY 1996-97 budget
SUBMITTED BY: L;_Œ'~ ~
REVIEWED BY: City Manager~q ~ ..-z
(4/5th Vote: Yes--X.No_)
In signing the FY 1996-97 State budget, the Governor authorized the amount of Public Library
Foundation (PLF) funds to increase ITom $8,870,000 to $15,870,000. As a result, the Chula Vista
Public Library's share of the PLF allocation has risen this year by 77%, ITom $50,773 to $89,582.
When the City Council approved the FY 1996-97 budget, a transfer of $50,000 ITom PLF to the
General Fund was included in the City Manager's budget. The State Library has now formally issued
this year's PLF payment with the augmented funds (ATTACHMENT A), and the Library requests
that the unanticipated $39,000 be appropriated into the Library's General Fund circulating book
budget.
RECOMMENDATION: That Council adopt the resolution accepting and appropriating the funds,
and amending the FY 1996-1997 budget.
BOARD/COMMISSION RECOMMENDATION: At their February 26, 1997 meeting, the
Library Board of Trustees voted to support appropriating the additional Public Library Funds into
the circulation book budget (ATTACHMENT B)
DISCUSSION:
In 1983 the California State Legislature instituted the Public Library Foundation (PLF) Program
designed to insure that each public library provides a minimum level of service. The program also
calls for the State to pay 10% of the cost of the Foundation program if the public library pays 90%
ITom local sources. The State's contribution towards the Foundation Program may be applied
towards library services which are basic to its function as a provider of information, education, and
cultural enrichment to all segments of the community, including but not limited to, collection
development and maintenance, lending services, information services, facility maintenance and
administration. Foundation funds cannot be spent on major capital improvements.
Unfortunately, the Legislature has never consistently or completely funded the State's 10% share of
the program. This has resulted in a fluctuation ofChula Vista's annual allocation. However, since
7-1
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the program's inception, the Library has always received at least $50,000, which it has primarily used
to offset the cost of Thursday night and Sunday services at Civic Center/Main Library. In the years
when Chula Vista received more than $50,000 (as in the 1980s) the additional funds were often
appropriated into the book budget. In light of this year's PLF augmentation, the Library requests that
the additional $39,000 be once again appropriated for books.
The current General Fund budget for circulating books is $60,890, which will purchase approximately
4,340 books for the Civic Center and EastLake Library. The augmented PLF funds will allow the
Library to purchase approximately 2,780 additional volumes for the two branch libraries (books for
South Chula Vista continue to be purchased fTom the CIP). Although an augment book budget of
$99,890 will still be less than the FY 1994-95 General Fund book budget of$181,919, this increase
will be a major step towards improving the title fill rates as discussed at a recent Council meeting.
FISCAL IMPACT:
Accepting these funds will provide $39,000 to the Chula Vista Public Library. These funds will be
appropriated to account 100-1723 - 5 3 31.
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RESOLUTION NO. ) gß~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING CALIFORNIA STATE LIBRARY
PUBLIC LIBRARY FOUNDATION FUNDS AWARDED TO THE
CHULA VISTA PUBLIC LIBRARY, APPROPRIATING
$39,000, AND AMENDING FY 1996-97 BUDGET
WHEREAS, in signing the FY 1996-97 State budget, the
Governor authorized the amount of Public Library Foundation (PLF)
funds to increase from $8,870,000 to $15,870,000; and
WHEREAS, as a result, the Chula vista Public Library's
share of the PLF allocation has risen this year by 77%, from
$50,773 to $89,582; and
WHEREAS, when the city Council approved the FY 1996-97
budget, a transfer of $50,000 from PLF to the General Fund was
included in the City Manager's budget; and
WHEREAS, the State Library has now formally issued this
year's PLF payment with the augmented funds, and the Library
requests that the unanticipated $39,000 be appropriated into the
Library's General Fund circulating book budget.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula vista does hereby accept the California State Library
Public Library Foundation Funds awarded to the Chula vista Public
Library.
BE IT FURTHER RESOLVED that the funds in the amount of
$39,000 is hereby appropriated to Account 100-1723-5331.
Presented by Approved as to form by
David Palmer, Library Director ey
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. . - .... .- 'ATTMI!MENT A
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~-G ~irA'ü"!I: ¡m[? ~[?(DOO~IJA 06..:'566'859
FUND NO. PUND HAIII
~ THE TREASURER OF THE STA11! W1LL PAY OUT OF THE 0001 GENERAL FUND
IDEN11F1CA11ON NO. MO DAY ...... 91).'_"21'
I ¡ /120 02 19 1997 06566859
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: I·', ---TO CHULA VISTA $*~~~'582100
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REMITTANCE ADVICE VENDOR-ID PG 1 STATE OF CAUFOP'
sm....c tREY.....) 00OOOOM619-01 THE EMCLOUD WAllJlAIT IS IN "YIIUT OF THIINVOICES SHOWIf IILOW
___ 011O. CCOE I DATE INVOICE "
INVCICE AMOUNT
" 02/06/97 ****
DEPARTMENT ADDRESS a.AlM settED. NO. _.- :--89582 . 00
XCONTRACTED FISCAL SERVICES 9665584 CALIFORNIA STATE LIBRARY
- SACRAMENTO CA 95814-00 1 PUBLIC LIBRARY FOUNDATION
-. -. ".".-.. STATE FUNDS 1996/97
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I CHULA VISTA PU:Bl.IC LIBRARY-' PCA 91985. DIRECT QUESTI!
CITY FISCAL OFFICER TO STATE LIBRARY FISCAL 01
CITY HALL AT (916) 653-3862
276 FOURTH AVENUE
CHULA VISTA CA 92010
-' TAX_ TOTALREPORTmTDIRS TOT"'~ 89582,00
FEDERAL TAX 10 NO. OR SSAH RPM'E
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DRAFT MINUTES ATTACHMENT B
Library Board of Trustees 2 February 26, 1997
C. Public Library Fund
Director Palmer explained that funding of the Public Library Fund had been
augmented from eight to 15 million dollars. Chula Vista's share ofPLF funds
increased from approxhnately $50,000 to $89,000. The Public Library Fund was
introduced to replace money lost due to Proposition 13.
Traditionally the City spends approximately $50,000 in Public Library Funds to
provide open hours on Thursday night and Sundays. The library is proposing that
the additional $39,000 be appropriated into the book budget for the Civic Center
and EastLake libraries. This appropriation will purchase an additional 2,700
books.
MSUC (WilliamslViesca) The Library Board supports the appropriation of
surplus Public Library Funds into the Library's book account. (4..0, with Chair
Clover-Byram absent)
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COUNCIL AGENDA STATEMENT
Item 15
Meeting Date 3/11/97
/?.59d-
ITEM TITLE: Resolution Authorizing the Development and Implementation
of the Non-Point Discharge Elimination Systems (NPDES) Public
Education Program and Transferring $10,000 Therefore.
SUBMITTED BY: Co=mti;" COO'd;MW~
Director of Public Works
REVIEWED BY: City Manage~~ ~ ths Vote: Yes_ NolO
BACKGROUND: The NPDES program funds in this fiscal year's budget to satisfy
public education requirements established by the Regional Water Quality Control Board. The
intent and spirit of an NPDES public education program is to provide public information and
opportunities for local businesses and residents to reduce the amount of pollutants, including
hazardous and toxic material that inadvertently or intentionally enters storm drains and
negatively impacts the local watershed. This request would transfer $10,000 from the NPDES
fund (227-2271-5201) to establish new activities that complement existing programs provided
by the City Conservation Coordinator and grant sources.
RECOMMENDATION: Adopt the resolution as recommended by Staff to provide a storm
drain and watershed protection program in conjunction with complementary grant programs.
BOARD/COMMISSIONS RECOMMENDATION: The Resource Conservation
Commission (RCC) will review the proposed program at their March 10, 1997 meeting and a
verbal report on their recommendation can be made to Council at the March 11, 1997 Council
Meeting.
DISCUSSION:
The City of Chula Vista is the lead agency for the Southbay Regional Used Oil Recycling
Project which is funded by the California Integrated Waste Management Board (CIWMB). The
public education component of that program is designed to emphasize watershed protection.
As a regional program that serves cities surrounding San Diego Bay (Chula Vista, Imperial
Beach and National City), this public education effort is uniquely prepared to provide a
comprehensive approach to public education on this issue. The City has also received grants
from CIWMB for household hazardous waste public education which also complements
watershed and storm drain protection. These grants are administered by the City Conservation
Coordinator and provide the City with the resources to reach schools, households, businesses
and institutions throughout the South Bay. The Public Works Department/Engineering
Division and the Conservation Coordinator believe that the NPDES funds can be used more
efficiently and effectively as matching funds to these grants. The public education materials
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Page 2, Item
Meeting Date 3/11/97
and services are purchased through the Used Oil and Hazardous Waste grants (approximately
$700,000 over the past three years) which are significantly greater than the City's share of
costs for these services and materials and will allow the City to offer a greater level and
quality of service in promoting storm drain and watershed awareness than could be provided
through the NPDES fund itself.
Staff recommends that $10,000 of the funds allocated for storm drain and watershed related
public education for this fiscal year be transferred from the NPDES Program account (227-
2271-5201) to the Recycling Education Program (270-2704). The NPDES funds will allow the
Conservation Coordinator to acknowledge the City's contribution under the NPDES program
on premiums, printed advertising and other work products. The NPDES funds will also allow
the City to implement a new level of service to Chula Vista residents that specifically addresses
NPDES issues utilizing only $10,000 of the $40,000 allocated for the public education
program in this budget year. Attached is an outline of the proposed programs that will be
implemented by the Conservation Coordinator and an existing agreement with I Love A Clean
San Diego (Attachment A). Also attached is a budget outlining the projected expenses for the
program (Attachment B).
FISCAL IMPACT: The NPDES public education funds are a part of the 19996/97 budget.
Designing the NPDES public education program to compliment other Conservation programs
will allow the City to provide the NPDES public education services for $10,000 this fiscal
year instead of the $40,000 originally allocated. The cost of administering the storm drain and
watershed protection program is budgeted as part of the EnvironmentallConservation
Coordinator's program and is supplemented by grant sources.
mtm:npdes
a:npdes97.cas
Attachments
'C' c2
-..----- . ..-----.- -_._~ -- --~------"._-- ,.
RESOLUTION NO. /gß~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE DEVELOPMENT AND
IMPLEMENTATION OF THE NON-POINT DISCHARGE
ELIMINATION SYSTEMS (NPDES) PUBLIC EDUCATION
PROGRAM AND TRANSFERRING $10,000 THEREFOR
WHEREAS, the NPDES program has funds in this fiscal
year's budget to satisfy public education requirements established
by the Regional Water Quality Control Board; and
WHEREAS, the intent and spirit of an NPDES public
education program is to provide public information and
opportunities for local businesses and residents to reduce the
amount of pollutants, including hazardous and toxic material that
inadvertently or intentionally enters storm drains and negatively
impacts the local watershed; and
WHEREAS, this request would transfer $10,000 from the
NPDES Fund (227-2271-5201) to establish new activities that
complement existing programs provided by the City Conservation
Coordinator and grant sources.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula vista does hereby authorize the development and
implementation of the Non-Point Discharge Elimination Systems
(NPDES) Public Education Program.
BE IT FURTHER RESOLVED that the amount of $10,000 is
hereby transferred from the NPDES Fund (227-2271-5201) into the
Recycling Education Program Fund 270-2704 as set forth in
Attachment B to establish new activities that complement existing
programs provided by the City Conservation Coordinator and grant
sources.
Presented by Approved as to form by
Michael Meacham, Conservation
Coordinator
C:\r8\NPDES.8du
7--3/8-5
- .---" --~--- ------,-,-------- - -----------.
I LOVE A CLEAN SAN DmGO COUNTY, JNc. /J
MEMORANDUM /J/UCIf¡AfElt/í
DATE: January 17. 1997
TO: MIchael Meacham. Coru¡eivatlon Coordinator
City rLChula Vi$Ia
FROM: MlcbéJlc Moreno, Executive DIrcdor
PI Proposed Scope of Work
I Love A Clean San Diego County,IDe. (ILACSOC) is pleased to pR:8Cllt Ihe following
proposed scope of work for !be ~od ending June 30. 1997. ILACSDC is ~arod to
comll:leßCe Ihe worlc as /lOOn as C¡~ Chula Vista.1a roady. 1LAC$DC Implement
Ihe activities Indicated below tor $10, . I look forward to discussing 1hJa proposal with
you In further debû1 onœ you've had an opportunity to review it.
Hnt];nA
ILACSPC will oontInue to Ji:vidc hot1inc services to residents of Chula VIsIa. The hotline
is = six days a week an Is answered by a bilingual Individual. not a voice ø:uill ayatcm:
In vlduals can call the hotl!nc to obtain =yeUng and used oU information.
In addition, City of Chula Vista residents can call ILACSDC to report storm drain
violations. ILACSOC willlhen fax complaints to Code Enforcement and Public Works.
Bn¡ineerina in a unified formal A moc1í: reportins form Î8 au.ached. ILACSDC will aJ¡¡o
prepare quanerl.y œporIS tor' the City.
Stonn Dntin Sœnd1inll
ILACSDC will offer City ofChula Vista residents the ~0n:t~ parti.~ in Storm
Drain Stenciling Ye4f ro\1IId. Currentlh, City of Chula ta t!J arc to panlçIpate
in ILACSOC's annual event in April, owover. many individuals and communi~roups
JiJœ to participate in storm drain stenciling activities year round. Group and Indi ual
orientations will be given to interes1ed. parties wishing to parti.cipaœ in )'eIIJ' round SLmU
drain activltlea.
ILACSDC will also re&eaJ'Ch the Fitbility of a concrete swnp for new communi1i.es. This
stamp would allow for 1be stamp of the "no dUID~ins· message din1ctly OIl the curbside.
The stamped CUI'b8ldes could later painted if the ity so desired.
CArWuh P11~d R'aiRAI"R
ILACSOC will work with :be car wash assOClAlion and :he ~ of Q.ula Vista to find or
c:alabllah loca1ions for safe car washes. A pamphlet or ßyer be cJØBtcd that will
provide infonnatlOD on the use of ellvironmentalJ~ soaps to avoid a negative impact on
storm drains and the enviromnent. ID addition. DC will work with the City of
Q.uIa Vista to find locations to site sewer hookups. It is our understanding that the City of
Chula Vista inteods to aitc sewer hookups to provide locatlo11& for ful.Ure car washes.
School Pm~t.ß.tion~Co~munhv Pre.!~entnlions
ILACSDC will give up to 10 school or community presentatio11& on Wilier ponution
prevention and o1hcr reçyo1ingfoonscrvatlon topics to both adults and school aged childnm.
g--i
-- _._----~~---_..~---------
WorIcshQp for Generators
A 'lVo~ for eommunity geøerators wil1 be offered. Tbc intent of the worbhop will be
to educate bualness community of proper dlaposal of their waste and thc environmental
affr¡cta of Improper dlspoaaL
Door in Dnnr F~C8t1nn1Ne\~rhond Caßvas.,lnll
n.ACSDC will canvas neigh hoods in the City of QwJa in an effort 10 target CJU:eSSive
Iœidontial ~ ~ Jœl.donts inadvertently cause atonn drain violatioll8 when
their oil an other i1cms to the çurbslde. ILACSDC willlJl'Ovidc door to door
edUCatiOIl to 1I1ose nç gbbodIoods or individual rosidcnta identified by the City ofChula
Viata II contribulo(s or potendal conlrlbulOrs 10 San Diego pollution.
~5'
--.-.-..----..- - ----------,--,-,- ----_..,~._---- .----
(Attachment B)
NPDES Proposed Budget
Recycling Education Program 270-2704
5105 Conservation Intern $ 1,000
5398 Other Commodities $ 1,000
5298 Other Contractual Services $ 8,000
Total $ 10,000
fšr-- cf
- ----- _ __u__
COUNCIL AGENDA STATEMENT
Item 9
Meeting Date 3/11//97
ITEM TITLE: Resolution I JY'..0 ~pproving Submittal of a Used Oil Block Grant
Application in the Amount of $80,740 to the California Integrated Waste
Management Board for fiscal year 1997-1998.
SUBMITfED BY' Co=~<i," Coo,d;""" ~
REVIEWED BY: City Manage~ ~ ths Vote: Yes_ NoX)
BACKGROUND: The California Used Oil Enhancement Act requires the collection of four
cents for every quart of lubricating oil sold, transferred and imported into California from oil
manufacturers. Chula Vista consumers pay four cents per quart into the fund when they
purchase oil. The Act mandates the California Integrated Waste Management Board (CIWMB)
use a portion of the funds to provide block grants to local governments for used oil programs
that encourage recycling. Block grants are distributed to applicants based on population,
approximately $0.31 per person. If the City does not apply for a grant in this cycle, the funds
that are allocated for the City will either be distributed among the applicants in this year's
competitive grant cycle or transferred to the state's general fund.
The City has received four grants funded by the Used Oil Enhancement Act for fiscal years
1994/95, 1995/96 and 1996/97 (totalling approximately $700,000.00). The grants are funding
used oil public education and recycling programs designed to reduce or eliminate the
contamination of the local watershed caused by improper disposal of used oil. This block
grant would provide approximately $80,000 of additional funds to allow the City to continue
the primary components of the existing programs into the 1997/98 fiscal year. The State's
deadline for filing the grant application is March 14, 1997.
RECOMMENDATION: Adopt the resolution as requested by the State.
BOARD/COMMISSIONS RECOMMENDATION: The Resource Conservation
Commission (RCC) will review the application at their March 10, 1997 meeting and a verbal
report can be made to Council on March 11, 1997.
DISCUSSION:
This application for a used oil block grant requests approximately $80,000 to continue the
program funded by the previous used oil grants. The proposed program is briefly outlined in
the State's new abbreviated application (Attachment A). This application is a "regional
application" that includes the Cities of Chula Vista, Imperial Beach and National City. Lemon
Grove has also expressed an interest in joining the regional program in this cycle.
9-;
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Page 2, Item
Meeting Date 3/11/97
Imperial Beach, National City and Lemon Grove City Managers will provide letters from their
respective cities documenting their interest in participating in the South Bay Used Oil program,
This block grant application provides funds to continue technical assistance and provide new
supplies for the thirty (30) state certified used oil recycling centers established under the
previous grants. The program also provides funding for the curbside collection programs in
participating cities. This grant application will also fund the state required public education
program. That public education program will allow the City to continue advertising, portable
displays, point of purchase displays, poster distribution, public service announcements, the
used oil hotline and billing insert activities. The total grant request is $80, 740. No local
matching funds are required by the State and none are recommended.
FISCAL IMPACT: There is no additional fiscal impact as a result of the recommended
action to adopt the attached resolution. Should the grant be awarded, staff will return to the
City Council for acceptance of the grant and approval of the service agreement, final grant
budget and conditions. If the grant award is then approved by Council the City will receive up
to $80,740 to continue the used oil recycling program. The program does not require
matching funds. The grant does provide funds to cover any costs required by the program's
implementation.
mtm:used oil
a:blkgnt96.cas
Attachments
9-eJ,.
-- "---
RESOLUTION NO. / ¿Y 597
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING SUBMITTAL OF A USED OIL
BLOCK GRANT APPLICATION IN THE AMOUNT OF
$80,740 TO THE CALIFORNIA INTEGRATED WASTE
MANAGEMENT BOARD FOR FISCAL YEAR 1997-98
WHEREAS, the people of the State of California have
enacted the California Oil Recycling Enhancement Act that provides
funds to cities and counties for establishing and maintaining local
used oil collection programs that encourage recycling or
appropriate disposal of used oil; and
WHEREAS, the California Integrated Waste Management Board
has been delegated the responsibility for the administration of the
program within the state, setting up necessary procedures governing
application by cities and counties under the program; and
WHEREAS, the applicant will enter into an agreement with
the State of California for development of the project.
NOW, THEREFORE, BE IT RESOLVED that the city Council of
the City of Chula vista authorizes the City of Chula vista to
submit to the California Integrated Waste Management Board a
regional application for the 1997/2000 Used oil Recycling Block
Grant for all available grants under the California Oil Recycling
Enhancement Act and all available HHW grants under the California
Integrated Waste Management Act for the period of 1997-2000. The
City Manager, of his designee, is hereby authorized and empowered
to execute in the name of the city of Chula Vista all necessary
applications, contracts, payment requests, agreements and
amendments hereto for the purposes of securing grant funds and to
implement and carry out the purposes specified in the grant
application.
Presented by Approved as to form by
Michael Meacham, Conservation M. Kaheny,
Coordinator torney
c: \re\ue.doll.3
9~3
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COUNCIL AGENDA STATEMENT
Item /¿J
Meeting Date 3/11/97
ITEM TITLE: / ~ ft ?:-"
Adopt Resolution Approving the Transfer of 1.5 Positions
from the Engineering Department to the Finance Department. the
Reclassification of Two Positions and the Addition of Two New
Positions for Sewer Billing Functions in the Finance Department.
and Appropriating $25.500 of Over-Realized Revenue From the
Recovery of Late Payment Penalties in the Sewer Service Fund to
Fund All Related Costs of The Two New Positions
SUBMITTED BY: Director of Finance ~
DI,octo, of ",moo R"O",~
REVIEWED BY: ChV M,",g.'JG\ lJ.ðfÞ.;, 415th. Vo,", V.. -1LNo_'
SUMMARY:
In an effort to further flatten the organization, yet promote greater effectiveness, the
Council is being asked to approve the reclassification of one executive level position
to a mid-management position, and the reclassification of one existing mid-
management position to a higher level mid-management position in the Revenue and
Recovery Division of the Finance Department at a slight budgetary savings to the
General Fund.
In order to achieve greater operational efficiency the newly established sewer billing
program is proposed to be transferred from the Engineering Department to the Finance
Department which handles most other city billing activities. As such, Council is being
asked to approve the transfer of 1.5 clerical positions from Engineering to Finance.
In addition, Council is being asked to approve two additional accounting/clerical level
positions in the same organization to improve customer service in the newly
established sewer billing program, and to amend the Sewer Service Fund budget by
appropriating over-realized late payment penalty revenue to fund these positions, as
well as related amounts for supplies, furniture, and computer equipment. These
proposals have been reviewed and are supported by the Budget Manager.
/¿J~/
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Page 2. Item
Meeting Date 3/11/97
RECOMMENDATION: Adopt Resolution Approving the Reclassification of
the Position of Revenue Manager to Revenue Analyst, the
Reclassification of the· Collections Supervisor Position to
Revenue & Recovery Manager, the Addition of a Senior
Accounting Assistant Position, and an Accounting
Assistant II Position all within the Finance Department, the
transfer of 1.5 Administrative Office Assistant III positions
from the Engineering Department to the Finance
Department and Amending the Fiscal Year 1996-97 Budget
for the Sewer Service Fund by Appropriating $25,500 in
Over-Realized Late Payment Penalty Revenue to Fund the
Additional Costs.
DISCUSSION:
A thorough review of the staffing within the Revenue & Recovery Division of the
Finance Department has been conducted as the result of the vacancy in the Revenue
Manager position and the proposed shift of sewer billing responsibility to this
department. The following discussion is broken down into the two categories of
Division Management and Customer Service for added clarity.
Division Manaaement
Since the development of the Revenue Manager position, changes in staffing levels,
ongoing workload, and project mix, indicate that the Revenue Manager position duties
would be better fulfilled through the combination of replacing the executive level
Revenue Manager position with a mid-manager level position of Revenue Analyst and
a reclassification upwards of the Collection Supervisor position to Revenue and
Recovery Manager.
When the Revenue Manager position was created there were two primary areas of
assigned responsibility. One broad area was City-wide revenue duties including
primary responsibility for reimbursements and project accounting, cost accounting and
full cost recovery, fee development and review, development and review of new
revenue sources, updates of the Master Fee Schedule, revenue projections, cost
benefit analyses, etc. The other broad area of responsibility was the development,
implementation and ongoing management of a new program designed to maximize
receivables, minimize uncollectibles and centralize these functions throughout the City,
At the time the Revenue Manager was hired there were no procedures in place to
recover outstanding receivables which people refused to pay. Well over 50% of the
Revenue Manager's time was spent developing these programs, centralizing and
automating accounts receivables, developing collections policies and procedures, and
instructing staff in the same. Success in these areas required project management,
analytical and communication skills as well as blocks of time set aside to work
exclusively on complicated projects through completion.
If) r,:<
------------ "- --"- ---.-.- ---.
Page 3. Item
Meeting Date 3/11/97
These new or enhanced programs that are billed or collected by the Finance
Department bring in hundreds of thousands of dollars per year and include: primary
billing and collections for all general accounts receivables, alarm permit renewals, false
alarm penalties, collections on overdue library fines and non-renewed materials,
collection on all non-sufficient fund checks, business license enforcement and
collection on non-paying accounts, parking citation processing for three other
jurisdictions, and dog license processing for one additional jurisdiction, Due to the
breadth of these programs, the expansion of staffing from 4 to 10 subordinates during
the tenure of the Revenue Manager position, as well as the ever increasing customer
service demands, the Revenue Manager was required to spend more time on
operational issues (e.g. personnel issues, budget preparations, customer complaints),
significantly impacting the turnaround time on important project and analytical
assignments. This is at a time when the number and complexity of the fiscal analysis
assignments are increasing due to the loss of analytical staff City-wide, an ever
increasing need for identifying and analyzing new revenue sources, more frequent rate
reviews for franchises within the City and numerous requests for review of fiscal
impacts associated with new development,
While the previous combination of the two facets of the Revenue Manager's job were
well suited for developing a City-wide revenue function, a rethinking of the position
at this time indicates splitting the City-wide project and analytical duties from the day
to day operational management and supervisory duties may provide more effective
results with no increase in cost, The day-to-day management duties associated with
the Revenue and Recovery Division primarily require solid supervisory and
management skills and knowledge in accounts receivable and collections, rather than
specialized fiscal analysis skills. The day-to-day division management duties could be
ably performed by the new Revenue and Recovery Manager position which would
require an upwards reclassification of the Collections Supervisor position to reflect the
expanded managerial and supervisory level and scope of duties. This separation will
also provide a skilled Revenue Analyst for the City who will have the time and talent
to devote to the many critical revenue-related projects which have not been given the
attention they deserve.
This division of Revenue Manager duties among these two positions will also assist
in recruiting a highly competent Revenue Analyst. As the Revenue Manager position
is currently structured, candidates would have to have a balance of skills in customer
service supervision and advanced revenue analysis. This would make recruitment for
a skilled analyst more specialized and difficult. By recruiting separately for a Revenue
Analyst and an operations manager the recruitment for each can concentrate on the
skills, experience, and abilities most essential to performing these functions, The
Revenue and Recovery Manager reclassification could be primarily based on customer
service, billing, collection and supervision experience, while the Revenue Analyst
recruitment could be primarily based on knowledge of revenues and cost accounting
/¿J~.3
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Page 4, Item
Meeting Date 3/11/97
as well as skills in automated fiscal and economic analysis.
Both new positions would be mid-management positions and have an annual salary
range of $48,326-$58,741. The Director of Human Resources has reviewed the
proposed job specifications and concurs with the recommended salary level. This
proposal would result in slight ongoing savings of $930 annually, and larger savings
during the next two years ($12,769 & $6,433) if the positions are filled at a mid-
range salary.
Customer Service
When the City initiated an in-house sewer billing system to replace the Sweetwater
Authority sewer billing at the end of FY96, the program was minimally staffed and no
new staffing was provided for the Finance Department. Staffing for the sewer billing
function was initially set using conservative estimates for counter traffic and account
delinquencies based on other cities' experience with their sewer billing programs.
Staff informed Council at that time that additional requests for resources may be
forthcoming once the program impacts and staffing needs were more clearly known.
The Engineering Department has had three clerical staff, 2.5 FTEs(full-time
equivalent), dedicated solely to the sewer billing function since its inception late last
summer. Recently, coordination of the billing function has been transferred to the
Revenue & Recovery Division of the Finance Department which handles most other
City billing activities. To fully transfer the billing function to the Finance Department
would require a transfer of Engineering's existing clerical staff dedicated to sewer
billing. It is recommended that 1.5 of these staff be transferred to the Finance
Department with one staff member retained by the Engineering Department after
assisting during the interim transition period. This staff member remaining in
Engineering would resume sewer service tasks largely unrelated to the Sweetwater
Authority customers. Those tasks have had to be temporarily set aside or completed
by other personnel because of the time needed for the new sewer billing effort. One
of the primary tasks associated with this position is ongoing auditing to ensure all City
addresses are being billed for sewer service. In a span of one year, through these
auditing efforts, this position identified approximately 300 addresses which were
receiving sewer service which were not being billed resulting in additional ongoing
annual revenue to the Sewer Fund in excess of $90,000. This position would resume
these auditing activities, if this proposal is approved, which should result in increased
revenue ongoing revenue of $50,000 to the Sewer Fund on an annual basis.
Over the first few months of closely monitoring this process it has been determined
that the workload for the billing function requires 2.5 positions on an ongoing basis.
A slightly higher classification of Senior Accounting Assistant is being recommended
to replace the position to be retained in the Engineering Department to provide the
additional supervisory and accounts receivable capacity which will be needed to
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Page 5. Item
Meeting Date 3/11/97
handle the growth in receivables and staffing. The Senior Accounting Assistant
position specifications call for supervisory and accounting experience and are
specifically geared to financial functions, unlike the general clerical job series. This
shift will actually generate step savings the first year, and cost only slightly more in
future years. The total cost of this position, including indirect costs, will be
reimbursed to the General Fund by the Sewer Service Fund, It is expected that there
will be no net cost to the Sewer Service Fund since these actions will facilitate
increased revenues to that Fund.
In addition to the requirement for the Senior Accounting Assistant position to maintain
the current level of staffing needed for managing sewer billing functions, an additional
clerical position (Accounting Assistant II) is requested to address the increased
customer service and collections workload which the in-house sewer billing program
has generated within the Finance Department. The number of walk-in customers has
been quadruple our original estimates and now makes up a full 33% of our daily
customers. Prior to actually operating the program, we were unsure as to how many
walk-ins to expect. Now that the program has been running for over six months,
other cities' experiences indicate our number of walk-ins will stay at the current level.
In addition, the percentage of accounts requiring a past due notice is 10% of the
initial billing or 1,500 past due notices. After the first past due notice, our initial
experience has been that only 50% of the accounts are cleared, with 700 accounts
requiring further action. While these percentages are not unreasonable, they are
double what the 2-3% we had conservatively estimated when staffing the program.
In order to capture this revenue it is important to follow up on these accounts in a
timely manner. It is conservatively estimated that 5% of residential receivables, and
a much lower percentage of commercial receivables will be delinquent for two or more
billing cycles, thus requiring extensive collection work. Failure to do this collection
work would result in an estimated minimum loss to the Sewer Fund of $150,000
annually, an amount far greater than the cost of the program. As time went on the
loss would increase as word got out that there were no ramifications of non-payment.
Since many of the delinquencies are tenants, we must also notify the landlord who
is ultimately responsible for the sewer service charge prior to initiating any collection
activities. This results in a double workload for each sewer account when compared
to other types of delinquent accounts.
On an emergency basis we have dealt with this largely unanticipated increase in
workload by using salary savings to hire hourly staff. With the consolidation of the
entire sewer billing program under Finance, we believe we can reallocate workload to
meet the extensive customer service and collection effort requirements with this one
additional position. Adding the staffing needed to properly implement the collection
activity should actually save the Sewer Service Fund money since it is expected that
the estimated $65,000 in additional revenues received from pursuing delinquent
accounts will far exceed the $34,396 cost the Sewer Service Fund pays via
/ f) --5
.---..--..-.-""--..."--.
Page 6, Item
Meeting Date 3/11/97
reimbursements for this additional position,
The result of not approving adequate staffing for these customer service efforts will
be lost revenue due to delinquent accounts and deteriorating counter/phone service
to all other citizens involved in the billing process or purchasing permits, business
licenses, etc.
FISCAL IMPACT:
General Fund (Current Fiscal Year)
Approval of the reclassifications would result in no net cost to the General Fund this
fiscal year. Approval of the two additional accounting/clerical positions would result
in additional reimbursement revenue to the General Fund from the Sewer Service Fund
of approximately $13,100 assuming both positions were filled effective May 1, 1997.
Sewer Service Fund (Current Fiscal Year)
Approval of the two additional accounting/clerical positions would result in an increase
in expenditures of approximately $25,500 funded by the appropriation of over-realized
late payment penalty revenue in the same amount. The $25,500 would be broken
down into $13,100 for reimbursement to the General Fund for Salaries & Wages,
$400 for Supplies & Services, and $12,000 for furniture and computer equipment.
General Fund (Fiscal Year 1997-98)
Approval of the reclassifications would result in annual savings of $12,769 assuming
the new positions are filled at mid-range. Once the positions are at the top of the pay
range there would continue to be a savings of $930 each year.
Approval of the two additional accounting/clerical positions would result in increased
expenditures for Salaries & Wages of $69,870, funded by increased reimbursement
from the Sewer Service Fund of $81,462 for a net benefit to the General Fund of
$11,592.
Sewer Service Fund (Fiscal Year 1997-98)
Approval of the two additional accounting/clerical positions would result in an increase
in reimbursements to the General Fund of approximately $81,460 and an increase in
Supplies & Services of $2,300 for total budget increase of $83,762. This increase
would be more than offset by increased collections and late payment penalty revenues
estimated at more than $115,000 per year.
Summarv of Costs
The total increase in General Fund expenditures for all proposed changes, in FY98 will
be $57,101 funded by an increase in revenues of $81,462, Revenues exceed
expenditures because, through full cost recovery, the General Fund recovers $24,361,
the amount of indirect costs associated with the position which would otherwise be
/ôr~
Page 7. Item
Meeting Date 3/11/97
incurred but not recovered, In FY98 this proposal will result in increased sewer
expenditures of $83.762 funded by increased revenues of at least $115.000 for a net
benefit to the Sewer Fund of $31.238.
/ ê ,- ?
..-.--.--
8"39 g/
RESOLUTION NO. )
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE TRANSFER OF 1.5
POSITIONS FROM THE ENGINEERING DEPARTMENT TO
THE FINANCE DEPARTMENT, THE RECLASSIFICATION
OF TWO POSITIONS AND THE ADDITION OF TWO NEW
POSITIONS FOR SEWER BILLING FUNCTIONS IN THE
FINANCE DEPARTMENT, AND APPROPRIATING $25,500
OF OVER-REALIZED REVENUE FROM THE RECOVERY OF
LATE PAYMENT PENALTIES IN THE SEWER SERVICE
FUND TO FUND ALL RELATED COSTS OF THE TWO NEW
POSITIONS
WHEREAS, in an effort to further flatten the
organization, yet promote greater effectiveness, the Council is
being asked to approve the reclassification of one executive level
position to a mid-management position, and the reclassification of
one existing mid-management position to a higher level mid-
management position in the Revenue and Recovery Division of the
Finance Department at a slight budgetary saving to the General
Fund; and
WHEREAS, in addition, Council is being asked to approve
the transfer of 1.5 Administrative Office Assistant III positions
from the Engineering Department to the Finance Department and two
additional accounting/clerical level positions in the same
organization to improve customer service in the newly established
sewer billing program, and to amend the Sewer Service Fund budget
by appropriating over-realized late payment penalty revenue to fund
these positions, as well as related amounts for supplies,
furniture, and computer equipment.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
city of Chula Vista does hereby approve the reclassification of the
position of Revenue Manager to Revenue Analyst, the reclassifi-
cation of the Collections Supervisor Position to Revenue & Recovery
Manager, the addition of a Senior Accounting Assistant Position,
and an Accounting Assistant II position all within the Finance
Department and the transfer of 1.5 Administrative Office Assistant
III positions from the Engineering Department to the Finance
Department.
BE IT FURTHER RESOLVED that the Fiscal Year 1996-97
Budget for the Sewer Service Fund is hereby amended by
appropriating $25,500 in over-realized late payment penalty revenue
to fund the additional costs.
Presented by Approved as to form by
Robert A. Powell, Director of
/¿j-r
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COUNCIL AGENDA STATEMENT
Item: II
Meeting Date 03/11/97
ITEM TITLE: Report: Exploring options for providing assistance to the Boys and Girls Club
of Chula Vista to enable them to continue offering youth-oriented programming
at the Community Youth Center
Resolution /,?'ß'I appropriating $27,966 from the unexpended portion
of the Public/Social Service Category of the Community Development Block
Grant Fund for program year 1995-96 to offset the Boys & Girls Club of Chula
Vista's costs at the Community Youth Center
SUBMITTED BY: Director of parks~on and Open Spacer ff
REVIEWED BY: City Manager í 1& (4/5ths Vote: Yes..x... No--.J
This item will be delivered to the City Council on Friday, March 7, 1997. This report had a very tight
turnaround time from the Council meeting of February 28, 1997. Staff needs additional time to review
the options which the Council will be considering.
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COUNCIL AGENDA STATEMENT
Item: /1
Meeting Date 03/11/97
ITEM TITLE: Report: Exploring options for providing assistance to the Boys and Girls Club
of Chula Vista to enable them to continue offering youth-oriented progranuning
at the Community Youth Center
Resolution / g' -.5;1'1 appropriating $27,966 from the unexpended portion
of the Public/Social Service Category of the Community Development Block
Grant Fund for program year 1995-96 to offset the Boys & Girls Club of Chula
Vista's costs at the Community Youth Center
SUBMITTED BY: Director of Parks, Recreation and Open sp~
REVIEWED BY: City Managerg' (4/5ths Vote: Yes..x.. No-->
The Boys and Girls Club of Chula Vista has been experiencing some financial challenges which have
resulted in the Club's consideration of the termination of their operations and progranuning at the
Community Youth Center on "L" Street. The Club offers valuable recreational and social activities on
a year-round basis at the facility, and the elimination of these programs would have a negative impact
on the participants and the families they serve.
Staff is recommending Options #1 and #5. This option calls for a limited one-time source of funding
(CDBG - $27,966) to help the Club offset expenses this fiscal year. Absent any formal proposals from
the Club, it is our understanding that the Club would like to receive a total of $80,000 from the City this
fiscal year. In addition to the $80,000, the Club would like the City to fund its maintenance and utility
expenses at the Community Youth Center each year at approximately $25,000 per year.
Due to a short reporting time frame, a cursory analysis on the history, reasons and extent of the Club's
financial problems has been conducted. Despite our time constraints, staff has assembled policy options
on ways to maintain youth services at the Community Youth Center. There are five policy options the
Council may want to consider. Additional options, or a variation of the options presented by staff could
be considered by the City Council tonight.
STAFF RECOMMENDATION: That Council approve the resolution appropriating $27,966 from
unexpended 1995-96 Program Year Community Development Block Grant (CDBG) funding; contingent
upon the ability of the City to annually review the Club's professional audits of the financial system of
the Club. . Any further support options, as requested by the Boys & Girls Club, should be considered by
the City Council during budget hearings in June.
BOARDS/COMMISSIONS RECOMMENDATION: As noted above, a short reporting time period
has precluded the Parks and Recreation Commission's advice at this time. However, staff could solicit
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Item:
Meeting Date: 03/11/97
Commission input on any possible financial agreement that's developed for the disbursement of City
funds.
DISCUSSION: The Boys & Girls Club of Chula Vista operates a number of activities at the Community
Youth Center on "L" Street. According to Club officials, the programmatic profile includes the following
elements: activities are scheduled at the Center 5 days a week (Monday-Friday) on a year-round basis;
an estimated I ,000 youngsters receive services each year; nearly 75 % of their participants are from low
income households; just under half of the youngsters are from single parent families; services are
provided at a relatively low cost to the participant; and financial assistance is provided. The services and
activities that the Club provides are a key component of the overall youth services provided in Chula
Vista. The Club's activities at the Community Youth Center are operated in cooperation with the City
of Chula Vista and the Sweetwater Union High School District under a formal joint-use agreement that
was executed on March 12, 1992.
The Club has estimated that their financial needs at the Center for the remainder of this fiscal year is
approximately $80,000 for the remainder of this fiscal year. The $80,000 would be used for operational
costs and outstanding bills; to cover the shortfall in the budget between estimated revenue and budgeted
expenses at the "L" Street site. Staff believes however, that any consideration of giving funding to the
Boys & Girls should be predicated on receiving a detailed line item listing of how the funds will be
utilized by the Club.
The Funding Shortfall
The Club Executive Director, Mr. Scott Mosher, reports that the fundinglbudget shortfall is not only
attributed to the expenses at the "L" Street site; but that it is an organization-wide financial situation.
11 should be noted that any financial discussions in this report are from information received from the
Executive Director. The Boys & Girls Club Board of Directors have not yet held their meeting to discuss
a formalized request to the City for financial aid.
Due to substantial reductions in United Way funding, and a significant decrease in revenues from Bingo
(attributed to the popularity of gaming at three County Indian Reservations), the organization has
witnessed a severe budget shortfall. In 1993, bingo grossed $380,575; this year they are projecting to
gross about $180,000. The Club has been spending their reserves to subsidize programmatic and
operational expenses at the Center for the past two years. Club officials indicate they have undertaken
a number of other fund raising efforts, such as a Golf Tournament, Benefit Auction, Membership Drive,
and their direct support campaign. Unfortunately, these efforts have not generated the income needed
to defray their costs. Consequently, the Club's financial problems are at a point that they may be forced
to close the Center.
In years past, the Boys & Girls Club has had less reliance on annual fundraising activities because of
significant support from the United Way and substantial income from bingo. As recent as 1992, the Club
received $88,700 from the United Way. This amount was reduced to $14,442 this fiscal year. This
totals nearly $275,000 in lost revenue.
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Item:
Meeting Date: 03/11/97
The Board of Directors of the Boys & Girls Club have responded in a variety of ways to address the
shortfall in funding. Strategies over the past two years have included cutting all non-essential expenses,
deferring capital improvement needs, freezing salary increases, and deferring equipment purchases. This
has been coupled with efforts to increase revenues, especially in the areas of contributions, special events,
and grants. They have had some success in these areas, but not to the level to compensate for the vast
decreases. The Club has expanded their special events and corporate and foundation grants have been
written which provided funds for various programs.
Octions
Staff has identified several policy options that could be utilized to assist the Club in maintaining their
current level of programming. In addition, staff believes that any appropriation of City funds be
contingent upon an annual review by City staff of the Club's professional audit completed by an outside
auditor.
Staff did not have a sufficient amount of time to thoroughly evaluate the Club's fundraising efforts. If
Council desires, staff could conduct a basic evaluation of the Club's offerings to boost their revenue
potential. This could include such areas as program promotions, program evaluation, pricing, etc.
Further, if funds are disbursed to the Club, staff recommends that an agreement is developed stipulating
the appropriate City conditions. The conditions may include financial performance measures that require
that the Club meet a certain number of performance milestones in the fundraising area. More
specifically, although specific fundraising amounts would not be a required element of this condition, the
number of corporate contacts or special fundraising activities conducted would, for example, be
identified. Such a condition would be a mutually agreed upon performance measure.
1. Community Development Block Grant (CDBG) Funding (Staff Recommended Option)
There is approximately $27,966 of unexpended funds in the Public/Social Service Category of the
Community Development Block Grant for program year 1995-96. A list of the source(s) of the
unexpended funds is attached as Exhibit "A." These funds are available for re-allocation because the
agencies did not expend them per the agreement with the City. The City actively encourages the agencies
to fully expend their allocations, and the agencies understand that if they do not use all their allocation,
the funds are subject to re-allocation. Should the Council re-allocate (by appropriation) the $27,966 to
the Boys & Girls Club; based on the City's policy to encourage full expenditure of allocations by grantee
agencies, social service expenditures could come in at 16.1 %, and this would result in the City's
exceeding the HUD 15 % cap on social service expenditure. The reason this year's cap would be
exceeded, is that the appropriation of $27,966 from unexpended funds in Program Year 95/96 would
make the funding already allocated for FY 96/97 higher than the 15 % cap. By authorizing the use of
these funds for the Boys & Girls Club, the City may face an impact on the use of these funds under the
Community Development Block Grant Entitlement Regulations, Section 570.201 - Basic Eligible
Activities - (e) Public Services.
CDBG funds may be used for the following activities: provision of public services
(including labor, supplies, and materials) including but not limited to those concerned
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Item:
Meeting Date: 03/11/97
with employment, crime prevention, child care, health, drug abuse, education, fair
housing counseling, energy conservation, welfare (...), homebuyer downpayment
assistance, or recreational needs. ... However, the amount of CDBG funds used for
public services shall not exceed 15 % of each grant, ...
By granting these funds to the Boys & Girls Club, the City may exceed its IS % cap for this fiscal year.
The City would only exceed its cap, if all funds are used by all other grantees this fiscal year. It has
been the experience of the City, that this does not generally occur, and funds have been unexpended by
various agencies, in small amounts. If, however, all agencies expend the funds allocated, the City would
be exceeding its 15 % cap, and the City would be required to reduce the budget for Public/Social Services
for the next fiscal year, by the percentage that was exceeded this fiscal year, which is 1.16% or a
maximum social service expenditure of 13.84%. The City has exceeded its 15% cap only once in the
past.
The Club could also apply for additional CDBG funding through the nonnal request process for next
fiscal year. However, the Club would be competing for funds with a number of other social service
agencies.
The Club was funded at a level of $38,706 this fiscal year through CDBG funding: $20,706 was secured
through the Youth Collaborative request for progrannning (Sunshine Camp - $10,948; and Fine Arts -
$9,768); and $18,000 was provided for capital improvements (gym floor rehabilitation) at the Club's
Oleander facility.
It is staff's intent that the $27,966 be utilized by the Club to cover the utility and maintenance expenses
at the Community Youth Center. The Executive Director of the Club however, advises that since the
funding shortfall for this fiscal year is $80,000, that the $27,966 would cover general operating expenses
toward the $80,000. It could mean that the $27,966 would be enough to keep the Club open at the
Community Youth Center for only an additional one and one-half months. Per the Club Director, it is
the Club's intent to use the City's donation as leverage to secure other funding sources and donations,
in order to completely cover the $80,000 shortfall.
2. Transit Advertisement
Several years ago, the City investigated the feasibility of providing and selling advertising space on
various transit equipment throughout the City. At that time, it was estimated that between $80,000 and
$100,000 could be generated through this source. The use ofrevenues generated from transit advertising
is restricted, and the City can not legally receive any direct benefit from advertising. However, there
appears to be no restrictions on the use of advertising revenues to assist the Club with their operations.
Further legal research is necessary to verify the use of these funds for this purpose. This would require
a policy decision from City Council to approve bus advertising. In the past, the Council has not
supported this revenue generation idea; however, given the circumstances with the Club, this may be an
option the Council may want to consider. Also, other youth serving agencies might have an interest in
the funding source.
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Item:
Meeting Date: 03/11/97
3. General Fund Appropriation
While it is not recommended, and the City has and will have a significant challenge balancing its own
operating budgets, the City could provide funding from the unappropriated balance of the General Fund.
This could take place in one of several ways:
a. Full Funding: The City could provide a one-time allocation of $77,966 to offset the
Club's operational expenses for a one year period. This would impact the City's
operational budget, which is already constrained by the competing demands for basic City
services.
b. One-Time MaintenancelUtility Funding: The City could provide a one-time allocation
of $25,000 in General Funds to offset the Club's obligation to pay utilities and
maintenance at the facility. The Club would be responsible for budgeting $55,000 for
direct programmatic and administrative expenses. This option could also have a financial
impacts to the City's budget.
c. Partial Maintenance and Utility Funding: The City could provide approximately
$12,500 to offset 50% of the Club's share of the operational and maintenance expenses
at the facility; and the Sweetwater Union High School District could be requested to
provide the additional $12,500. This concept has not been presented to SUHSD staff.
If Council prefers this option, staff would approach the District to ascertain their interest.
4. Interest - Free Loan
The City could provide an interest-free loan of $50,000 to the Club. The Club has expressed a
willingness to enter into a loan agreement for the $50,000. This amount could be added to the $250,000
loan that was allocated to the Club in 1986. The term and conditions of the original loan agreement
would be in effect, and the Club would be required to repay $300,000 in equal payments over a ten year
period beginning in 1999. The annual payment due from the Club would be approximately $30,000.
The Club has advised staff that they would prefer the term of the new loan agreement be extended to keep
the loan payment at approximately $25,000, rather than an increased amount. There are questions;
however, as to the likelihood of the Club being able to make the loan payments in the future, even for
the original $250,000 loan coming due in 1999.
5. Other-Financial Support (Staff Recommended Option)
In addition to the provision of funding through City sources, staff is also suggesting that the City could
actively support and endorse the Club's solicitation of funding from local and area businesses and
community groups. Letters of endorsement could be provided, stating the importance of the Club's
programs and activities to the community as a whole. The Club's Executive Director hopes that the City
would consider contacting the three Indian Casinos in the County to solicit corporate support. The Club
has made contact with the three casinos, but they were unable to secure funding. Similar support could
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Item:
Meeting Date: 03/11/97
be generated from the Youth Coalition, whose membership represents a majority of the youth serving
agencies in the city.
SUMMARY: Five policy options have been evaluated in a general way. Staff believes the City's share
should be a one-time expense. Further, the City has been extremely supportive of the Chula Vista Boys
& Girls Club over the years. As noted before, the City provided a no interest loan in the amount of
$250,000 in 1986 for the construction of the Oleander facility; in 1992, the City allocated $1.6 million
to construct the Chula Vista Community Center; and Council awarded $38,000 in this fiscal year in
CDBG monies for progranunatic and capital improvement purposes. On the latter amount, the Club has
received CDBG monies over many years for a variety of purposes. By allocating $27,966 in additional
CDBG monies, it would further underscore the City's commitment to supporting those organizations that
serve the youth of our community.
FISCAL IMPACT: Staffs recommendation would require the allocation of $27,966 from the
unexpended balance of the Public/Social Service Category of the Community Development Block Grant
Fund for program year 1995-96.
Exhibit: List of Unexpended CDBG funds for Program Year 1995/96
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RESOLUTION NO. /¿(59'!
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROPRIATING $27,966 FROM THE
UNEXPENDED PORTION OF THE PUBLIC/SOCIAL
SERVICE CATEGORY OF THE COMMUNITY DEVELOPMENT
BLOCK GRANT FUND FOR PROGRAM YEAR 1995-96 TO
OFFSET THE BOYS & GIRLS CLUB OF CHULA VISTA'S
COSTS AT THE COMMUNITY YOUTH CENTER
WHEREAS, the Boys and Girls Club of Chula Vista has been
experiencing some financial challenges which have resulted in the
Club's consideration of the termination of their operations and
programming at the Community Youth Center on "L" Street; and
WHEREAS, the Club offers valuable recreational and social
activities on a year-round basis at the facility, and the
elimination of these programs would have a negative impact on the
participants and the families they serve; and
WHEREAS, it is proposed that the City assist the Club in
maintaining their operations at the Community Youth Center by
provided a limited one-time source of funding (CDBG - $27,966) to
help the Club offset expenses this fiscal year; and
WHEREAS, staff is recommending that City funding be
contingent upon the ability of the City to annually review the
Club's professional audits of the financial system of the Club. .
NOW, THEREFORE, BE IT RESOLVED the City Council of the
city of Chula Vista does hereby appropriate $27,966 from the
unexpended portion of the PUblic/Social Service category of the
Community Development Block Grant Fund for program year 1995-96 to
offset the Boys & Girls Club of Chula vista's costs at the
Community Youth Center for a limited one-time source of funding
contingent upon the ability of the city to annually review the
Club's professional audits of the financial system of the Club.
Presented by Approved as to form by
Jess Valenzuela, Director of
Parks and Recreation
C:\re\boyeclub.S
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EXHIBIT "A"
UNEXPENDED CDBG FUNDS - PROGRAM YEAR 1995-96
Al!encv Balance
AIDS Foundation $ 2,925.00
Alzheimer's Foundation $ 60.00
CAST - Chula Vista Police Department $ 732.47
Center for Women's Studies/Services $ 2,985.37
Chula Vista Literacy Team $ 4,073.55
Family Stress Center $ 2,044.00
Sweetwater Union High School District - Gang Prevention $10,353.00
Jobs for Youth $ 1,023.66
Literacy Center - LLC/SDI $ 751.62
Shared Housing $ 2,057.45
Sunshine Company Childcare - YMCA $ 238.00
Woodlawn Park Community Center $ 137.17
YMCA Youth Action $ 134.80
Total $27,966.09
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OlY Of
CHULA VISTA
conNCIL INFORMATION
Item # /,;2. b
March 6, 1997
TO The Honorable Mayor and City Council
VIA John D. Goss, City Manager
FROM Dawn Herring, Budget Manager~
SUBJECT Department Head Presentations at the March 11, 1997 Council Meeting
Presentations will be given at the March 11, 1997 Council meeting by Jess Valenzuela,
Director of Parks, Recreation and Open Space, Bob Leiter, Planning Director, and Chris
Salomone, Community Development Director.
Attached are the updated Goals and Objectives for each of these departments.
Attachments
C:\WPWIN60\BUIXìET98\GOAL&OBJ. WPD
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PARKS, RECREATION AND OPEN SPACE DEPARTMENT
PROPOSED DEPARTMENTAL GOALS, OBJECTIVES
AND OUTPUT MEASURES
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PARKS , RECREATION & OPEN SPACE - DEPARTMENT GOALS
1511
Goals:
Through a diversity of recreational, social and educational programs,
services and facilities, Recreation enhances Chula Vista's quality of life
and promotes the health and well-being of our people, our city and our
economy.
Objectives:
Encourage teamwork and citizen involvement in the planning, coordination,
delivery or facilitation of diverse services to the people of our
community.
Provide oversight and direction of current partnerships with outside
agencies including Chula Vista Coordinating Council (Healthy Start/AB
1741) , Youth Coalition and the Human Services Council.
Provide staff liaisons to five commissions (Youth, Commission on Aging,
Child Care, Cultural Arts and Parks and Recreation) and Youth Sports
Council.
Continue to coordinate the planning and implementation of various City,
non-City, and Departmental special events with over 55,000 participants.
Continue to provide financial assistance to Chula Vista families allowing
them to register boys and girls 16 years of age and under in Special
Interest classes, Day Camps, Holiday Camps, Youth Athletics Leagues, and
Sports Camps.
Implement the grant funding for the Community Garden Project through
Healthy Cities and Community Alternative Activities Project funds from the
San Diego County Office of Education.
Continue to provide a wide variety of quality "satellite!! special interest
classes for youth and adults at outlying City facilities, and at non-City
facilities such as local elementary, middle and high schools and serve
over 8,000 participants on a cost recovery basis.
Maintain current level of 10 social service activities each week, with
yearly attendance/contact levels of approximately 31,000 during FY 97/98.
Social service activities include blood-prssure checks, legal services,
FY97 -98 Proposed Budget/Goals & Objectives );(/;J -J-~
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PARKS, RECREATION & OPEN SPACE - DEPARTMENT GOALS
1511
Continued. . .
insurance counseling, minor home repair, notary public, Project CARE senior
safety net programs, and support groups.
Faciliate the Norman Park Senior Center social serivce "Anchor Agencies"
(Meals on Wheels, Pro Tee Senior Legal Services, and Lutheran Community
Neighbor Program) who provide foodl legal, and housing serivces to Chula
Vista residents.
Maintain current yearly service/contact levels of 134,000 persons.
To facilitate the Youth ACTION Program which provides "Late Night"
activities, after-school programming for Middle and High Schoolsl and
special activities for At-Risk-Youth.
Maintain current service levels of approximately 15,000 youngsters during
FY 97/98 for service projects (community garden project, graffiti
eradication projects, school clean-up); Midnight Basketball, teen special
activities, career awareness programs, field trips and intramural programs.
1/000 youth received tobacco education through the Tobacco Grant. A Health
Fair was conducted as part of EXPO 96 and a City Ordinance change was
approved by the City Council.
Continue to provide after-school recreation activities to 26 school sites
to meet the growing latch key needs and accessibility needs of the overall
community.
To serve 179,000 children in a variety of programs such as arts and crafts,
team sports, cheerleading, drill team, board games, special events and much
more.
Preserve, protect, and enhance 360+ acres of developed landscape areas in
parks I civic building grounds, and naturalized open space areas.
Manage the City's Open Space and landscape areas in special assessment
districts.
Provide a Master Plan for Eucalyptus Park.
Implement the initial phase of Halecrest Park/Gayle McCandliss Memorial
Grove and Trail - Phase I improvements documents.
FY97-98 Proposed Budget/Goals & Objectives /;¿,h - /~.3
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PARKS , RECREATION & OPEN SPACE - DEPARTMENT GOALS
1511
Continued. . .
Construct playground renovation at Lorna Verde Center/Park.
Implement the improvements to the Memorial Park Stage.
Facilitate the planning, architectural and landscape design, joint use and
land lease agreement and construction of Otay Gymnasium.
Provide policy and technical assistance on the replanning of the EastLake
II proj ect; the Otay Ranch planning process; the park design and
implementation of Marisol Park, Explorer Park and Voyager Park¡ Sunbow¡
master planning and implementation of open space areas and trails in Rancho
del Rey SPA II and SPA III; San Miguel Ranch¡ and develop a Park Master
Plan for guidance in future park planning.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Develop administrative, social or
environmental policy for Council Year As Needed As Needed As Needed
Recreation class participants Number 6,881 6,900 7,600
Mow turf areas, weekly Acres 260 260 260
Maintain landscape for districts Acres 1,075 1,100 1,300
I&R Contracts - Annual Number 550 550 550
Youth participants, Art & Soul
Huck Fin, High School Happenings
PRYDE, Late Night, Service
Projects, Career Awareness
Programs Number 15,000 15,500 15,500
After-school participants-Annual Number 1,186 1,186 1,186
FY97-98 Proposed Budget/Goals & Objectives /02.b - /- z¡
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PARKS, RECREATION AND OPEN SPACE DEPARTMENT
UPDATE OF EXISTING DIVISIONAL GOALS. OBJECTIVES
AND OUTPUT MEASURES
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MANAGEMENT OF DEPARTMENT
1511
Goals:
Provide leadership, planning, coordination and management of the City's
parks I open space, recreation and human services programs.
Lead and manage the resources of the Parks, Recreation and Open Space
Department.
Lead, develop, coordinate and train professional, technical, and seasonal
staff to ensure quality services are offered to our residents.
Ensure that responsive, efficient and productive administrative support is
provided to the staff in the Department.
Through appropriate budget monitoring, ensure the proper realization of the
provision of services to the community, within budget guidelines.
Ensure complete computer automation of the Department.
Foster a productive work force to serve the community.
Objectives:
Facilitate the provision of parks, open space, recreation and human service
programs that are accessible, enjoyable, meaningful, safe, well-designed
and well-maintained.
Encourage teamwork and citizen involvement in the planning, coordination,
delivery or facilitation of diverse services to the people of our
community.
Nurture and promote creativity, risk-taking and problem solving through the
development of management or supervisory work teams. The Senior Management
Work Team meets on a weekly basis and the Supervisory Work Team meets with
the Senior Management Work Team on a monthly basis.
Provide clerical support for Department staff.
Prepare, account for, and control the Department's budget to meet the needs
of the community by the provision of necessary and requested services.
Coordinate with the Human Resources Department the selection of qualified,
FY97-98 Proposed Budget/Goals & Obj ec ti yes /c2b -J-~
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MANAGEMENT OF DEPARTMENT
1511
Continued. . .
creative, talented and experienced employees; provide appropriate training;
provide timely performance evaluations and ensure employee accountability
to work responsibilities.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Commission Meetings Year 60 60 60
Offset costs with revenues Year 10% 27% 30%
Develop administrative, social or
environmental policy for Council Year As needed As needed
Purchase Orders Year 667 600 600
Picnic Reservations Year 424 550 600
FY97-98 Proposed Budget/Goals & Objectives /c2b-j- /
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RANGER
STAFFING SERVICES FOR PICNIC SHELTERS AND PATROL
1512
Goals:
Continue to provide security and park patrol at City parks, maintain a
picnic shelter reservatioh system at two major parks, and manage lighted
tennis court facilities.
Objectives:
Ensure security at City parks.
Manage picnic reservations on weekends at Rohr Park and Eucalyptus Park
from April through September.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Clean picnic shelters Year 26 26 26
Supervise picnic reservations Number 424 500 500
FY97-98 Proposed Budget/Goals & Objectives /c2¿ ~J~!š
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SPECIAL INTEREST PROGRAMS
RECREATION CLASSES AND SPECIAL EVENTS
1513
Goals:
Continue to coordinate the planning and implementation of the Department's
satellite recreation programming at various elementary schools.
Continue to solicit cooperation from elementary schools for advertising
recreation programs.
Continue to provide financial assistance for low income participants
wishing to take part in various activities.
Produce/distribute the Departmental activity brochure.
Devise means to genrate revenue through the quarterly brochure.
Objectives:
Continue to provide specialized recreational classes for youth and adults
at City recreation facilities and existing satellite facilities.
Continue to expand the number of satellite facilities for recreational
class programming, particularly in the area of elementary schools.
Continue attempts to gain access to elementary school newsletters for
purpose of advertising recreation programs, in addition to distributing
flyers and surveys for satellite expansion.
Continue to solicit outside funding and corporate sponsorships in the area
of brochure advertising to enhance City funding.
Continue to provide financial assistance to Chula Vista families allowing
them to register boys and girls 16 years of age and under in Special
Interest Classes, Day Camps, Holiday Camps, Youth Athletic Leagues, and
Sport Camps.
Maintain current level of service designing, producing, and distributing
the quarterly departmental activity brochure.
FY97 -98 Proposed Budget/Goals & Objectives J;¿b-/~Cj
._n._..._______...__ ..__.
SPECIAL INTEREST PROGRAMS
RECREATION CLASSES AND SPECIAL EVENTS
1513
Continued. . .
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Class Scholarships Year 275 455 500
Recreation Class Participants Year 6,881 6,900 7,600
General Fund Revenue from fees Year 15,203 $16,000 $16,000
Produce recreation brochure Number 100,000 100,000 120,000
FY97 -98 Proposed Budget/Goals & Objectives Jc2b -J- It?
THERAPEUTICS
RECREATION ACTIVITIES FOR DISABLED PERSONS
1516
Goals:
Provide leisure opportunities for the disabled.
Objectives:
Provide recreational activities that are cost effective through memberships
and fee based activities.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Revenue from programs Year $1,157 $2,000 $2,000
Cooking Classes Participants Year 124 0 0
Bowling Program Participants Year 348 350 350
Swim Class Participants Year 45 75 75
Developmentally Disabled particip. Year 689 650 650
Dev. Disab. Saturday Program Part. Year 977 800 800
Camp Sunrise Participants Year 13 23 23
Physically Challenged Participants Year 166 175 225
FY97 -98 Proposed Budget/Goals & Objectives /;<þ -) - ) I
--~--._-
PARK MAINTENANCE
MAINTAIN CITY'S PARK SYSTEM AND INFRASTRUCTURE
1520
Goals:
Preserve, protect, and enhance 360+ acres of developed landscape areas in
parks, civic building grounds, and naturalized open space areas.
Objectives:
Provide the landscape maintenance service of turf and landscape areas at 34
park facilities.
Inspect, maintain, clean, remove graffiti from park building facilities.
Maintain park's athletic facilities and play lots in a safe and playable
condition.
Maintain in good working order the irrigation systems at all City
facilities.
Provide maintenance of turf, hardscape and landscape medians. Duties
include mowing I fertilizing, renovating, trimming and pruning, pesticide
controls, litter and trash control, weeding, and edging.
Maintain restroom faciliites in a safe, clean, sanitary condition.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96 - 97 FY97-98
Mow turf areas, weekly Acres 260 260 260
Aerate, fertilize turf areas Acres 260 260 260
Litter Control Acres 360 360 360
Pick-up trash, 3 times per week Bins 520 520 520
Clean restrooms 2 x/day; weekly Times 1,456 1/456 1,456
Remove graffiti within 24 hours Percent 90 90 90
Scarify dirt infields monthly Fields 21 21 21
Clean sports courts weekly Number 10 10 10
FY97-98 Proposed Budget/Goals & Objectives /21> -j- /~
-_._~.._._-'._-_._-'-_.'
PARK MAINTENANCE
MAINTAIN CITY'S PARK SYSTEM AND INFRASTRUCTURE
1520
Continued. . .
OUtput Measures:
DESCRIPTION UNIT FY95-96 FY96 - 97 FY97-98
Inspect & rototill playlots weekly Number 34 34 34
Plan irrigation schedules monthly Number J.05 J.05 J.05
Inspect backflow devices annually Number no J.J.O J.J.O
Trim, prune shrubbery 4 x per year Sq. Ft. 43,600 43,600 43,600
FY97-98 Proposed Budget/Goals & Objectives )c2b -/-/3
~~._~----- ---
PK MAINT / J ST MARINA
CONTRACTUAL PARK MAINTENANCE FOR PORT DISTRICT
1522
Goals:
Maintain 25.9 acres of San Diego Unified Port District facilities on the
bayfront area for the enjoyment of the general public.
Objectives:
Provide maintenance of turf, hardscape and landscape medians. Duties
include mowing, fertilizing, renovating, trimming and pruning, pesticide
controls, litter and trash control, weeding, and edging.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Mow turf areas weekly Acres 12 12 12
Empty trash daily Number 150 150 150
Clean 4 restrooms 2 x/day, 7 days Times 56 56 56
Sanitize 4 restrooms quarterly Times 16 16 16
Maintain irrigation controllers Number 12 12 12
Maintain irrigation components Number 1,270 1,270 1,270
FY97-98 Proposed Budget/Goals & Objectives J:2b --) - Ii
--,"-_.,..'~_.._"
ADMINISTRATION - OPEN SPACE DISTRICTS
MANAGE OPEN SPACE SPECIAL ASSESSMENT DISTRICTS
1525
Goals:
Manage the City's Open Space and landscape areas in special assessment
districts.
Objectives:
Administer the contracts for the City's Open Space Maintenance Districts.
Provide fire clearance safety zones for homes abutting natural open space
land in canyon areas.
Protect private property and public trails by scheduling a tree trimming
and pruning program during the month of November.
Maintain in good working order irrigation systems in landscape areas.
Maintain the Open Space District infrastructure.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Supervise contractors Number 4 4 4
Maintain landscape for districts Acres 1,075 1,100 1,300
Maintain City-owned landscape area Number 5 5 5
Clear canyon slope brush annually Lin. Ft. 13,500 18,000 24,000
Fire Clearance with County/annual Days 60 70 80
Safety tree trimming and pruning Number 232 309 412
Inspect backflow devices annually Number 103 138 185
Program irrigation controllers Number 0 0 242
Repair fencing annually Lin. Ft. 26,200 34,940 46,580
painting - annually Lin. Ft. 4,100 5,460 7,280
Remove graffiti - annually Lin. Ft. 43,880 58,500 78,000
Repair monuments and lighting Number 66 66 66
FY97 -98 Proposed Budget/Goals & Objectives Jd-b ---/-/5'
-....--.-.-.--..-.- -.
RECREATION/AQUATICS
MANAGE AND PROGRAM TWO CITY POOLS
1534
Goals:
Provide a comprehensive and diverse Aquatics program on a year-round basis.
Objectives:
Provide instructional swimming programs, specialized organized
instructional/recreational aquatic activities, and recreational/lap
swimming, opportunities for adults and children.
Provide safe and healthful facilities to support the activities of various
related groups including high school swimming and water polo teams, private
competitive swimming, and springboard diving.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Participants - annually Number 86,000 86,000 86,000
Revenue from fees Year $35,000 $107,000 $115,000
School Programs - participants Number 3,290 3,290 3,290
Competitive programs - participant Year 7,000 7,000 7,000
FY97-98 Proposed Budget/Goals & Objectives )02,.6 - / ~ / ?
...--
C.V. WOMEN'S CLUB
MANAGEMENT OF CITY'S CHULA VISTA WOMEN'S CLUB
1540
Goals:
Maintain appropriate level of rentals to pay for services provided.
Objectives:
Rent facility in order to maintain a full-cost recovery system through
rental fees.
Continue to provide facility for special interest and private groups on a
first-cornel first-serve basis.
Continue to provide leisure opportunities.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Rentals Year 95 120 120
Revenue Year $14,692 $16,000 $16,000
General Attendance Year 11,166 12,000 12,000
FY97-98 Proposed Budget/Goals & Objectives !;¿) -jr /7
~._.,---.-.._",-,---_.._-.."._'~
ATHLETICS MANAGEMENT
ADULT SPORTS PROGRAMS
1545
Goals:
Provide a diverse and comprehensive adult sports program on a year-round
basis.
Objectives:
Continue to provide organized adult sports programs and activities,
including: Softball Leagues, Basketball Leagues, Volleyball Leagues,
Soccer Leagues, and Golf Leagues.
Continue to work cooperatively with the independent contractual Tennis Pro
to provide quality tennis instruction and open-play tennis opportunities
for youth and adults at the Tennis Center.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Participants - annually Number 7,200 6,000 6,500
General Fund Revenue - annually Dollars $23,000 $20,000 $22,000
Tennis participants - annually Number 13,000 13,000 13,000
FY97 -98 Proposed Budget/Goals & Objectives /;¿b-j-/r
--~~..._-_.~..._--~-"._,--_..._--_..-
YOUTH ATHLETICS
YOUTH SPORTS PROGRAMMING
1546
Goals:
Provide a diverse and comprehensive youth sports program on a year-round
basis.
Objectives:
Continue to provide fee-based organized recreational-based youth sports
programs and sports leagues, including Basketball Leagues, Indoor Soccer
League, Sports Camps, Track and Field Meet, Cross Country Meet, Track and
Field Club, and Punt, Pass and Kick.
Continue to recruit volunteer coaches and officials, and to provide
comprehensive official's and coach's training programs in all youth sports
activities, promoting instructional and recreational based coaching and
officiating philosophies.
Oversee the operation of the Youth Sports Council, and work in cooperation
and collaboration with other providers to ensure that a comprehensive youth
sports program is available within the community, and that appropriate
facilities are available for their use.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Participants - annually Number 2,400 2,400 2,400
Volunteer coaches - annual service Hours 10,252 10,252 10,252
Staff training - annually Hours 35 45 45
Volunteer Training - annually Hours 50 50 50
Youth sports organizations repres. Number 16 16 16
FY97-98 Proposed Budget/Goals & Objectives );¿b ~/-Jf
~.,,--_.~----
BALLFIELD MANAGEMENT
ORGANIZED ADULT SPORTS BALLFIELD MAINTENANCE
1547
Goals:
Prepare, maintain and provide night lighting at softball and soccer fields
at Rohr Park, Eucalyptus Park, Discovery Park, and Chula Vista Community
Park to accommodate organized sports league activities.
Objectives:
Continue to maintain and manage 8 night-lighted softball fields, 3
unlighted softball fields, and 3 night soccer fields.
Continue to coodinate the scheduling and use of fields by City Adult Sports
Leagues, youth sports organizations, private rental groups, and competitive
high shcool teams.
Continue to provide specialized services to maintain safe and playable
conditions for all users.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Accommodate youth sports organiz. Teams 300 300 300
Accommodate adult sports leagues Teams 400 400 400
Accommodate high school teams Teams 4 6 6
Replace base pegs Number 64 44 44
Accommodate private rentals Groups 20 10 15
Provide specialized preparation Hours 175 150 150
FY97-98 Proposed Budget/Goals & Objectives J2Þ ---l~;2.0
,_"_u._.u_ .-.
NORMAN PARK CENTER
RECREATION AND SOCIAL SERVICES FOR SENIORS
1551
Goals:
Provide Chula Vista seniors a diversified recreational, educational and
social service program which will enhance the quality of their lives.
Objectives:
Manage a 16,000 sq. ft. Senior Center at the current service levels.
Provide a variety of recreational programming opportunities.
Provide a comprehensive selection of social service programming.
Provide outreach services to Hispanic seniors, frail seniors, seniors
living in the outlying geographic areas of Chula Vista, seniors living in
Mobile Home Parks, senior involved in Intergenerational Programs, and those
in the "Sandwich Generation" by providing at least 15 outreach
presentations.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Activities - weekly Number 40 50 50
Attendance/contact - annually Number 76,000 76,000 76,000
Social service activities - weekly Number 10 12 12
Social service contacts - annually Number 110,000 110,000 110,000
Hispanic social attendance - Month Number 50 150 150
Newcomer Orientations - annually Number 300 300 300
Project CARE contacts - annually Number 300 300 300
Intergenerational Program contact Number 1,000 1,000 1,000
FY97-98 Proposed Budget/Goals & Objectives ) 2b ~ / ,- J.- /
------- - ~-----~._-_.._--"----------~---
SENIOR INFORMATION & REFERRAL
OUTSIDE AGENCY COORDINATION FOR HUMAN SERVICES
1552
Goals:
Facilitate access to, and coordination withl agencies who provide human
services programs for residents of Chula Vista.
Objectives:
Maintain a centralized Human Services rrInformation and Referral" Program
for the citizens of the City of Chula Vista.
Research, write, and administer grants and other alternative funding
sources to enhance Human Services programs of for the City of Chula Vista
and community agencies.
Facilitate the Norman Park Senior Center social service IIAnchor Agencies"
(Meals-On-Wheels, Pro*Tec Senior Legal Services, and Lutheran Community
Service Caring Neighbor Program) who provide food, legal, and housing
servies to Chula Vista residents.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
I&R Contacts - Annual Number 550 550 550
Identify grant funding - monthly Number 1 1 1
Youth Summit participants - annual Number 500 350 350
FY97-98 Proposed Budget/Goals & Objectives Jd.b-)-;¿c2.
"n _.__ ......___ ..., u__,_.,___~_._._
OXFORD SENIOR PROGRAM
SENIOR PROGRAMS AT LAUDERBACH CENTER
1553
Goals:
Funds for this program were deleted in the FY 96/97 budget. Most of the
programs for seniors in the Montgomery area were transferred and/or
absorbed in the senior programs at Norman Park Senior Center.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Social activities - monthly Number 4 4 4
Attendance - annually Number 3,500 3,500 3,500
FY97-98 Proposed Budget/Goals & Objectives }c2¿ - /- .KJ
YOUTH DIVERSION
YOUTH ACTION PROGRAM
1554
Goals:
Provide leisure time programming for "At-Risk II youth who may be
under-served in traditional youth recreation programs.
Objectives:
Facilitate the community Youth Agency partnership for the biennial Youth
Summit.
Facilitate the Youth ACTION Program (YAP) which provides "Late Night"
activities, after school programming for Middle and High Schools, and
special event activities for At-Risk Youth.
OUTPUT MEASURES:
DESCRIPTION UNIT FY9S-96 FY96-97 FY97-98
Youth participants, Art & Soul, Number 15,000 15,500 15,500
Huck Fin, High School Happenings,
PRYDE, Late Night, Service
Projects, Career Awareness
Programs
FY97-98 Proposed Budget/Goals & Objectives J:0-)~~Lj
ELEMENTARY AFTER SCHOOL
ELEMENTARY AFTER SCHOOL RECREATION PROGRAMMING
1561
Goals:
Provide after-school recreation activities at 26 elementary school sites to
meet the growing latch key needs and accessibility needs of the overall
community.
Objectives:
Evaluate present activities to assure that a variety of activities are
being offered for all elementary ages and gender.
Provide interaction between the 26 elementary school sites through Sports
Leagues, Cheerleading and Drill Team, and Special Events.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Participants - annually I Number I 1,186 11,186 I 1,186
FY97-98 Proposed Budget/Goals & Objectives Jc2þ ~/~if
.--..----.,--.-
LAUDERBACH
RECREATION COMMUNITY CENTER
1572
Goals:
Maximize opportunities for citizen participation by serving as a
facilitator or direct service provider of recreation programs.
Objectives:
Continue to provide facilities to special interest and private groups on a
first-come, first-serve basis.
Continue to provide leisure opportunities and activities for the community.
Explore innovative ways to produce new revenue through fees, partnerships,
sponsors and donations.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Wiz Kidz Participants Year 1,134 1,260 1,260
Kitchen Craft Participants Year 495 550 550
Sports Clinic Participants Year 544 805 805
Rentals Year 126 130 130
Walk-in Participants Served Year 42,828 44,400 44,400
Elem. AfterSchool Participants Year 75,654 77,000 77,000
FY97-98 Proposed Budget/Goals & Objectives /c2b~/--02?-
---" .------...- - ~~
LOMA VERDE
RECREATION COMMUNITY CENTER
1573
Goals:
Maximize opportunities for citizen participation by serving as a
facilitator or direct service provider of recreation programs.
Objectives:
Continue to provide facilities to special interest and private groups on a
first-come, first-serve basis.
Continue to provide leisure opportunities.
Explore innovative ways to produce new revenue through fees, partnerships,
sponsors and donations.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Wiz Kidz Participants Year 1,586 1,500 1,500
Adventures in Science Participants Year 308 50 50
Activity Hour Participants Year 925 1,100 1,100
Teen Night Participants Year 637 500 500
Rentals Year 53 40 50
Walk-in Participants Served Year 85,985 90,000 90,000
Summer Day Camp Participants Year 187 216 216
Elem. AfterSchool Participants Year 46,537 48,000 48,000
FY97-98 Proposed Budget/Goals & Objectives /~b '-/~d..7
--"- - - -_._~--'~---_.-
PARKWAY CENTER
RECREATION COMMUNITY CENTER
1575
Goals:
Maximize opportunities for citizen participation by serving as a
facilitator or direct service provider of recreation programs.
Objectives:
Continue to provide facilities to special interest and private groups on a
first-come, first-serve basis.
Continue to provide leisure opportunities.
Explore innovative ways to produce new revenue through fees, partnerships I
sponsors and donations.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96 - 97 FY97-98
Rentals Year 56 60 60
Participants served Year 42,102 43,000 43,000
Memorial Bowl rentals Year 21 18 18
Holiday Day Camp Participants Year 36 24 36
Easter Day Camp Participants Year 43 45 45
Elern. AfterSchool Participants Year 52,977 55,000 53,000
FY97-98 Proposed Budget/Goals & Objectives )02.l> --/-d(g"
~.._-
PARKWAY GYM
CITY GYMNASIUM
1576
Objectives:
To continue to provide a safe and healthful environment for drop-in and
organized athletic activities at parkwy Gymnasium.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Drop-In Participation I Year I 25,000 118,000 I 18,000
FY97 -98 Proposed Budget/Goals & Objectives ~-.0-/-~1
.--..-.--...-------
COMMUNITY YOUTH CENTER
JOINT-USE YOUTH RECREATION CENTER
1577
Objectives:
The Chula Vista Community Youth Center is currently operating under a
joint-use agreement with the Sweetwater Union High School District and the
Chula Vista Boys and Girls Club. Due to budget reductions in FY 95/96, the
City is not offering activities/programs at the facility, other than those
administered through other sections.
FY97-98 Proposed Budget/Goals & Objectives /cJJ ~)-3tJ
PLANNING DEPARTMENT
PROPOSED DEPARTMENTAL GOALS, OBJECTIVES
AND OUTPUT MEASURES
/ :< b -;¿ - /
.--.- -^-~-~._- '·__.____n__
PLANNING DEPARTMENT
0600
Goals:
1) To develop and maintain the City's General Plan, and guide its implementation.
2) To maintain an effective growth management program, and coordinate our growth
management and planning policies with regional plans and programs.
3) To promote excellence in urban design in our community through our design review and
landscape review programs.
4) To protect the natural environment through the City's environmental review policies and
procedures, and a comprehensive open space and park planning strategy.
5) To promote effective public involvement in the City's planning process, and provide
excellent service to our citizens and project applicants.
Objectives:
I) To set forth a plan for the review of proposed Eastern Chula Vista planned community
projects, including future phases of Otay Ranch, Eastlake, and San Miguel Ranch, which
ensures effective implementation of the City's General Plan and Growth Management
Threshold Standards.
2) To continue to implement a comprehensive open space and park planning strategy, in
coordination with the Parks and Recreation Department, as well as other public agencies
and private property owners and organizations.
3) To begin a multi-year process of comprehensive review and update of the City's zoning
and subdivision regulations and procedures.
4) To continue to expand the use of offke automation and communication systems,
including the City's Geographk Information System, automated project tracking, and
Internet, to provide cost-effective planning servkes to the community.
/;<h -,2-2
.-.....-...-.-" ---
PERFORMANCE MEASURES:
DESCRIPTION UNITS FY 95-96 FY 96-97 FY 97-98
CUP'S / Variances Total # 64 76 80
Rezonings / Code Amendments Total # 10 10 10
Design Review Cases Total # 46 54 56
Subdivisjons Total # 5 5 8
Initial Studies Total # 23 19 25
Environmental Impact Reports Total # 4 2 5
Citizen contacts: phone / counter Total # 10,000 10,000 10,000
Public Forums Total # 10 10 10
Plan checks Total # 200 270 300
Major Advance Planning Projects Total # 6 6 6
Master Planned Community Projects Total # 4 4 6
Jd-,.b - 02-.3
--..-----..--------
PLANNING DEPARTMENT
UPDATE OF EXISTING DIVISIONAL GOALS. OBJECTIVES
AND OUTPUT MEASURES
j;2Þ-"<-i
-,---,_.__..,~.._...-----_.~--.- --._- -
PLANNING ADMINISTRATION
Goals:
1) To provide high quality administrative oversight and support to the Planning Department.
2) To provide administrative support on planning matters to the City Council, Planning
Commission, Design Review Committee, Resource Conservation Commission, and
Growth Management Oversight Commission.
Objectives:
1) Provide leadership, direction, and necessary resources to Planning Department staff in
fulfilling the mission of the Department, including developing and maintaining a long-
range work program, staffing plan, and operating budget.
2) Provide effective administrative support for Planning Department operations, including
clerical support, project accounting and contract administration, and other related
support.
3) Provide high quality administrative support on planning matters to the City Council and
its boards and commissions, including preparation of meeting agendas and minutes,
noticing of public hearings, public contact, and other related support services.
4) Expand opportunities for training and professional development for Planning Department
staff.
PERFORMANCE MEASURES:
DESCRJPTION UNIT FY 95-96 FY 96-97 FY 97-98
Planning Commission # Meetings 36 36 36
Design Review Committee # Meetings 18 18 18
Growth Management Oversight Comm. # Meetings 12 12 12
Resource Conservation Commission # Meetings 24 24 24
Public hearings/forums # Meetings 10 10 10
)cJ.b -:2.-5
-..----.-- . --.
CURRENT PLANNING DIVISION
DEVELOPMENT PLANNING SECTION
Goals:
1) Maintain effective and up-to-date zoning and subdvision regulations, as well as an
efficient plan review process.
2) Provide effective and timely review of all design review and landscape review
applications.
3) Provide quick and courteous responses to public requests for planning and zoning
information.
Objectives:
1) Continue to hold neighborhood meetings, early in the review process, on proposed
projects which may be controversial.
2) Continue to utilize "project review teams" to provjde efficient processing of high priority
economic development and redevelopment projects.
3) Update key elements of City zoning and subdivision regulations, addressing requirements
for home occupations, recycling facilities, conditional uses, and the like.
PERFORMANCE MEASURES:
DESCRJPTION UNIT FY 95-96 FY 96-97 FY 97-98
Conditional Use Permits / Variances Total # 64 76 80
Rezonings / Text Amendments Total # 10 10 10
Design review cases Total # 46 54 56
Subdivisions Total # 5 5 8
Citizen contacts: phone / counter Total # 10,000 10,000 10 ,000
Plan checks Total # 200 270 300
J:2b~':¿-?
CURRENT PLANNING DIVISION
ENVIRONMENTAL PLANNING SECTION
Goals:
1) Maintain effective and up-to-date environmental review policies and procedures.
2) Process all requests for environmental review in accordance with State-mandated and
locally established timeframes.
3) Implement mitigation monitoring programs for development projects in accordance with
applicable laws and regulations.
4) Provide staff assistance to other City departments on Federal and State environmental
permits.
Objectives:
1) Update City environmental review procedures in accordance with California
Environmental Quality Act and other applicable laws and policies.
2) Assist in the City's implementation of the Multiple Species Conservation Program and
other regional conservation programs.
PERFORMANCE MEASURES:
DESCRIPTION UNIT FY 95-96 FY 96-97 FY 97-98
Initial Studies Total # 23 19 25
Environmental Impact Reports Total # 4 2 5
Federal and State Wildlife Permit Total # 7 15 20
Consultations
).)¿-,)-?
.....----
CURRENT PLANNING DIVISION
EASTERN CHULA VISTA COMMUNITY PLANNING
Goals:
1) Continue to coordinate the review of master planned community projects through a "team
approach" which includes:
- project managers and interdepartmental/interagency staff teams to review and
process proposals
- effective citizen input through the use of public forums and/or special citizen
committees
- workshops and briefings with City Council, Planning Commission, and other
boards and commissions throughout the planning process.
Objectives:
1) Complete review of specific master planned community proposals during FY 1997-98:
* EastLake III General Development Plan Update (including SPA Plan and Master
Tentative Map for next phase of project);
* San Miguel Ranch SPA Plan / Master Tentative Map / Annexation (to be staffed
by Advance Planning Division).
2) Review status of previously approved community plans, such as Salt Creek Ranch and
Sunbow II, and work with property owners in the future to update those plans as
necessary .
PERFORMANCE MEASURES:
DESCRIPTION COMPLETION FY 95-96 FY 96-97 FY 97-98
Eastlake III Planning Program % Complete 0 30 100
San Miguel Ranch SPA / Tentative Map / % Complete 0 30 100
Annexation
/.2.6 -,2-g/
~._--'.-.-..~--
ADVANCE PLANNING DIVISION
Goals:
1) Maintain a comprehensive and up-to-date General Plan, and coordinate processing of all
General Plan amendments.
2) Implement General Plan programs and special projects which address citywide and
neighborhood planning issues, and assjst in the preparation of public facility master
plans.
3) Maintain an effective Growth Management Program, including annual monitoring of
threshold standards by the GMDC, and review of development projects to ensure
compliance with growth management policies.
4) Represent the City in major regional planning and growth management programs, and
coordinate processing of annexations to the City.
5) Develop and maintain Geographic Infonnation System (GIS) applications, as well as
population and housing forecasts and estimates, for use by the Planning Department,
other City departments, and the general public.
Objectives:
I) Continue to implement a comprehensive open space and park planning strategy for the
City, in coordination with the Parks and Recreation Department and other local and
regional agencies, including the following:
* Multiple Species Conservation Program
* Dtay Valley Regional Park Planning Program
* Parks Implementation Plan
* Chula Vista Greenbelt Master Plan
2) Conduct the review of SPA Plan, Master Tentative Map, and annexation for San Miguel
Ranch.
3) Assist the Community Development Department in completion of updated community
plans and implementation programs for Southwest Redevelopment Area, Lower
Sweetwater Valley, Bayfront / Chula Vista Yacht Harbor, and other selected areas.
).2¿'~..2-1
PERFORMANCE MEASURES:
DESCRJPTION COMPLETION FY 95-96 FY 96-97 FY 97-98
GMDC Annual Report % Complete 100% 100% 100%
Dtay VaHey Regional Park Concept % Complete 50% 80% 100%
Plan
MSCP Subarea Plan % Complete 50% 90% 100%
MSCP Implementation Program % Complete 20% 100%
Park Implementation Plan % Complete 50% 80% 100%
Greenbelt Master Plan % Complete 10% 30% 50%
Southwest Redevelopment Plan % Complete 50% 80% 100%
/c2J -.2-/é
--,_._----_..-. .-
OTAY RANCH PLANNING DIVISION
Goals:
1) Maintain the integrity of the Otay Ranch General Development Plan through the careful
review of SPA Plans, Master Tentative Maps, and other implementing plans for future
phases of project.
2) Coordinate the implementation of the 11,300 acre Otay Ranch Preserve in accordance
with the adopted Resource Management Plan.
Objectives:
1) Conduct review of proposed SPA Plan and Tentative Map for SPA I West, as well as
proposed General Development Plan amendments, as proposed by Village Development
Company (VDC) during FY 1997-98.
2) Conduct review of proposed SPA Plan and Tentative Map for West Coast Land Fund
(WCLF) portion of Villages I and 5 during FY 1997-98.
3) Complete necessary implementation actions for Resource Management Plan, including
the Preserve Owner Manager and MSCP implementing actions pertaining to Otay Ranch,
during FY 1997-98.
4) Complete the consolidation of the Otay Ranch Planning Division into the Planning
Department.
PERFORMANCE MEASURES:
DESCRIPTION COMPLETION FY 95-96 FY 96-97 FY 97-98
SPA I Plan - VDC % Complete 25% 100%
SPA I West SPA Plan - VDC % Complete 40% 100%
GDP Amendments - VDC % Complete 40% 100%
Preserve Owner Manager / Open Space % Complete 50% 100%
Maintenance Districts
WCLF Phase I Planning Program % Complete 75% 100%
WCLF Phase II Planning Program % Complete 25% 100%
/~l>-.J--- //
.__.~---~----_.._----
COMMUNITY DEVELOPMENT DEPARTMENT
PROPOSED DEPARTMENTAL GOALS, OBJECTIVES
AND OUTPUT MEASURES
/d.b-3-/
--"'-.-'-'.,.-.- -~-_.
COMMUNITY DEVELOPMENT
0260
Goals:
To implement the Department's Mission Statement, Community Development is
divided into the following three divisions:
Redevelopment
Economic Development
Housing
Each division has established individual goals, objectives, and output
measures.
I Objectives: I
FY97-98 Adopted Budget/Goals & Objectives );2.h "-J-;2.
-----+-....-......-
COMMUNITY DEVELOPMENT
DEPARTMENTAL GOALS
0260
Goals:
REDEVELOPMENT:
l. Eliminate economic, physical, and social blighting influences in five
designated redevelopment project areas by:
A. Proactively encouraging and facilitating new private commercial and
industrial development to provide job opportunities, expand sales tax
revenue to the General Fund, and property tax increment revenue to create
capi tal, retire debt, and support Redevelopment Agency operations; and
B. Creating increased recreational, and cultural opportunities while
also assisting in the environmental clean-up of affected properties to
allow for future development opportunities; and
C. Assisting local school districts in the development and improvement
of educational facilities.
ECONOMIC DEVELOPMENT:
2. Provide an array of economic development programs and services to help
stimulate sustained business growth and employment opportunities City-wide
by:
A. Promoting a positive City image and marketing business development
opportunities; and
B. Offering a wide range of businesses assistance services to
encourage business retention, expansion and attraction¡ and
C. Developing and implementing business incentive programs for
targeted industry clusters, including environmental and bio-pharmaceutical
technologies.
HOUSING:
3. Provide financial assistance to stimulate the production and
preservation of a healthy and balanced mix of quality, affordable, and safe
residential housing products and opportunities by:
A. Providing affordable home ownership and rental housing subsidy
programs for an array of housing products through financial assistance to
non-profit housing development organizations, and households of very low,
low, and moderate income¡ and
FY97-98 Adopted Budget/Goals I< Objectives /02þ - J:;7
_H' __.." --- ---- ---_._,_.~_._-~...,...-._-,-
COMMUNITY DEVELOPMENT
DEPARTMENTAL GOALS
0260
Continued. . .
B. Negotiating affordable housing production agreements with
developers of new housing subdivisons of fifty (50) or more units pursuant
to the inclusionary zoning requirement of the City's General Plan; and
C. Systematically implementing neighborhood renewal and rehabilitation
programs.
Objectives:
REDEVELOPMENT:
1. Actively pursue joint master planning of the waterfront with the Port
District and ROHR.
2. Complete Bayfront Redevelopment Plan Amendment to extend the life of
the project area and expand the boundaries to include the Port District
tidelands property.
3. Complete the Shangri-La, Cappos and Marina Motor Hotel property sales
to the Port District.
4. Assist DBA in developing a marketing and leasing program for vacant
properties.
5. Work with the high school and elementary school districts to facilitate
relocation and expansion of school facilities.
6. Revise OPA with Scripps for hospital expansion.
7. Continue efforts to expand the Auto Park which includes the removal of
contaminated soils from the Shinohara site and relocation of the Animal
Shelter.
S. Study land use issues for the OVR project area for possible future
commercial/recreational development.
9. Complete the property acquisition for siting of the Otay Gymnasium
project on Main Street.
10. Complete the Broadway Business Homes project.
FY97-98 Adopted Budget/Goals & Objectives /C:<b ~ .7-J-j
.._._--"-----_._-_.._.~--
COMMUNITY DEVELOPMENT
DEPARTMENTAL GOALS
0260
Continued. . .
11. Promote redevelopment of Leader Building and southeast corner of
Third/E Streets.
ECONOMIC DEVELOPMENT:
1. Establish a Recycling Market Development Zone (RMDZ) .
2. Enhance and promote the Border Environmental Commerce Alliance (BECA) .
3. Attract and retain targeted companies, including Hightech/Biotech.
4. Support Workforce and Employer's Regional Center (WERC) development.
5. Continue efforts to negotiate and process the Bonita Hotel project.
6. Facilitate the development of the Lower Sweetwater Valley area which
includes the sale of an Agency owned parcel.
HOUSING:
1. Negotiate affordable housing agreements with Sunbow II, Salt Creek
Ranch, and San Miguel Ranch pursuant to the Housing Element 5\ inclusionary
zoning requirement.
2. Provide financial assistance to non-profit housing development
organizations to provide affordable rental housing.
3. Continue to promote the sale of the 15 remaining Agency-owned spaces at
Orange Tree Mobilehome Park.
4. Develop and implement a First-Time Homebuyer Program.
5. Continue to implement the Community Home Improvement Program (CHIP) by
providing housing rehabilitations loans and grants.
6. Continue to administer the Community Development Block Grant (CDBG)
program in support of a variety of social services, non-profit
organizations, and significant capital development projects.
FY97-98 Adopted Budget/Goals & Objectives /d<.b-J~.s-
.-,.-..-.-.--,--.--.....,-..-....-
COMMUNITY DEVELOPMENT
DEPARTMENTAL GOALS
0260
Continued. . .
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Redevelopment
Complete Bayfront Redevelopment Date 12/97
Plan Amendment
Complete the Cappos and Shangri-La Date 12/97
property sales
Complete RFP for Leader Building Date 09/97
in TC I
Work with CVESD to close Jefferson Date 12/97
St. for Feaster School expansion
Revise OPA with Scripps for hospi- Date 09/97
tal expansion
Relocate Animal Shelter Date 09/97
Complete property acquisition for Date 09/97
Otay Gym
Complete Broadway Business Homes Date 12/97
project
ECONOMIC DEVELOPMENT
Submit applications for new BECA Number 4
grants
Recruit new BECA incubator tenants Number 12
Recruit hightech/biotech companies Number 2
Facilitate completion of WRBC cap- Date 12/97
ital fundraising campaign
Submit RMDZ application to State Date 12/97
Complete Bonita Hotel DDA and EIR Date 06/98
Facilitate completion of WERC Date 06/98
project development
HOUSING
Issue Mortgage Credit Certificates Number 15
to increase horneownership
Develop and implement a First-Time Number 13
Homebuyers Program
Provide single-family rehabili- Number 13
tat ion loans and grants
Provide mobilehome rehabilitation Number 30
loans and grants
Sell Agency-owned spaces at OTMHP Number 2
FY97-98 Adopted Budget/Goals & Objectives ):<þ-,J~~
_..~m____._...___
COMMUNITY DEVELOPMENT DEPARTMENT
UPDATE OF EXISTING DIVISIONAL GOALS, OBJECTIVES
AND OUTPUT MEASURES
J;<b-J- ?
...- ----~...._--_.~.~----_..__.--- ---...-- ------
ECONOMIC DEVELOPMENT
BUSINESS ASSISTANCE DATABASE
0261
Goals:
Collect & maintain local market related information.
Objectives:
#1: Maintain citywide commercial and industrial land inventory to identify
available commercial and industrial properties and facilities.
#2: Maintain general demographic and labor market statistics, (e.g. , local
income levels, ethnic breakdown, education levels, employee skills, wage
levels, population growth trends, etc. )
#3: Maintain information regarding existing Chula Vista businesses (i.e.
type, number of employees, location, etc) .
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Update inventory of commercial Date Semiannual Semiannua Semiannual
and industrial brokers.
Update commercial and industrial Date Quarterly Quarterly
property inventory
Update labor market statistics Date Quarterly Quarterly Quarterly
Update Chula Vista general Date Semiannual Annual Annual
demographic information
FY97-98 Proposed Budget/Goals & Objectives I;? 6- ;1-Y
- .~.._-_..~_._-~-_._--_..__.-.._-...-
ECONOMIC DEVELOPMENT
TARGETED BUSINESS ASSISTANCE
0261
Goals:
Design and implement business assistance programs to attract and support
targeted high growth, high wage industries.
Objectives:
#1: Successfully implement BECA program to attract environmental firms
(see BECA Goals & Objectives) .
#2: Execute and implement the High Tech/Biotech Zone Menu Agreement with
Eastlake Company.
#3 : Assist WRBC to receive development funding and to locate in Chula
Vista; execute agreement with BioShare.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95- 96 FY96-97 FY97-98
Facilitate site-related incentives Date 06/96 06/97 N/A
for WRBC
Develop Menu Agreement with Date 06/96 06/97 12/97
Eastlake Company
Recruit at least 1 new HT/BT Date 12/96 12/97 12/98
business
FY97-98 Adopted Budget/Goals & Objectives /:2Þ-J'-~
. n.____._______·_·_··__·_·_··__·___
ECONOMIC DEVELOPMENT
GENERAL BUSINESS ASSISTANCE (ATTRACTION/RETENTION)
0261
Goals:
Design and implement general business assistance programs.
Objectives:
#1: Implement Chula Vista business retention/on-site visitation program.
#2: Assist existing companies to expand in Chula Vista.
#3: Develop and implement financial assistance programs.
#4: Provide site selection and permit processing assistance to prospective
and existing business prospects.
#5: Facilitate delivery of employement services to prospective and
existing Chula Vista employers.
#6: Establish comprehensive network of economic development resources.
#7: Make referrals to other agencies/resources as appropriate.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Implement on-site visitation prog Date 06/97
Liasion to ED Boards/Committees Date Monthly Ongoing Ongoing
Update financial asst. directory, Date 06/97
Business Resource Guide, and Date 06/97
Employment Workforce Date 06/97
Development Resource Guide Date 06/97
Develop MOU with Workforce and Date 08/97
Employers' Service Center
FY97-98 Adopted Budget/Goals & Objectives /2b-3~JO
..-. .._---,-~.-
ECONOMIC DEVELOPMENT
GENERAL BUSINESS ASSISTANCE (ATTRACTION/RETENTION)
0261
Continued. . .
OUtput Measures:
DESCRIPTION UNIT FY95- 96 FY96-97 FY97-98
Develop Financial Incentive Date 12/97
policy (e.g., personal property
tax rebate)
Formal recruitment proposals/ # of 3 3 3
incentive packages to targeted Firms
companies in response to RFP
Develop & adopt Section 108 Loan Date 08/97
Program
FY97-98 Adopted Budget/Goals & Objectives /dJ -.J --1/
.--,~- -,--,---_.~.._-_._.._-------"._..._--_..
ECONOMIC DEVELOPMENT
BUSINESS OUTREACH PROGRAM
0261
Goa1s:
Successfully market City to promote a positive City image and to attract
desirable business and industry.
Objectives:
#1: Participate in targeted trade shows.
#2 : Produce & publish targeted advertising.
#3: Produce press releases conveying City's economic development message.
#4: Distribute economic development promotional video.
#5: Develop & distribute collateral materials.
#6: Maintain the business section of the City's World Wide Web page on the
Internet.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Exhibit at targeted trade shows Number 7 5 5
Follow up all leads w/in 5 days Time Armual Annual Annual
Update City booth and information Time Annual Annual Annual
Place ads targeting High Tech/ Number 4 0 2
Biotech
Place ads targeting environmental Number 2 0 2
companies
Coordinate press releases with Number 12 12 12
Public Information Office
Update demographic and program Time Annual Annual Annual
hand-outs
Update City's World wide Web Time Annual Annual Annual
business site
FY97-98 Adopted Budget/Goals & Objectives Je:< ¿, - :1 ~ /.;2..
--_._._---_.~---_.~._-_._----~..__._-
ECONOMIC DEVELOPMENT
STAFF SUPPORT ECONOMIC DEVELOPMENT COMMISSION
0261
Goals:
Provide staff support to Economic Development Commission
Objectives:
#1: Staff twelve regularly scheduled and any necessary special EDC
meetings.
#2: Conduct all research and follow-up action as appropriate.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Update EDC priority projects Time Annual Annual Annual
Provide Council EDC progress Time Quarterly Quarterly Quarterly
reports
FY97-98 Adopted Budget/Goals & Objectives / ,;();; ~ .J"- /5
...^_.._..,----~-_.__.,-,-
BORDER ENVIRONMENTAL COMMERCE ALLIANCE
ADMINISTRATION
0262
Goals:
The Border Environmental Commerce Alliance (BECA) is a regional coalition
of public and private partners committed to enhancing the environmental and
economic quality of the San Diego/Tijuana region by (1) providing a broad
spectrum of services to ensure the success of growing environmental
technology companies and (2) promoting the utilization of environmental
management techniques.
Objectives:
#1: Provide overall administration of the BECA Program, including federal
grant management, contract management, marketing and public relations
activities.
#2 : Coordinate programmatic efforts with BECA's two service components;
the Border Environmental Business Cluster (BEBC) and Border Environmental
Technology Resource Center (BETRC) .
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Prepare EDA Reports Date Quarterly Quarterly Quarterly
Prepare EDA Annual Report Date 12/96 10/97
Develop BECA Policy Manual Date 03/97 Ongoing
Conduct Advisory Board Meetings Number 12 10 6 Bi-month
Identify & pursue 2 non-EDA Date 12/96 Ongoing
funding sources
Recruit "challenge companies" Number 2 2 TBD
Public Outreach Presentations Number 12 12 12
Secure $75,000 to $150,000 in Date 06/97 12/97
Sponsorships
Review Annual Benchmarks Date 02/97 02/98
Participate on 3 Advisory Boards Number 3 2 3
FY97-98 Adopted Budget/Goals & Objectives /c2i> ~;1~ J1
. "~---~----
BORDER ENVIRONMENTAL COMMERCE ALLIANCE
BORDER ENVIRONMENTAL BUSINESS CLUSTER
0262
Goals:
The Border Environmental Business Cluster (BEBC) serves as a major support
component of the Border Environmental Commerce Alliance (BECA) and is
designed to be a launching pad for new environmental companies and thereby
assist in creating jobs in the region.
.
Objectives:
#1: The Border Environmental Busniess Cluster (BEBC) incubator has as a
principal objective the attraction, nurturing and stimulation of primarily
start-up businesses that provide solutions to environmental problems.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Achieve & maintain 80% occupancy Date 06/96 06/97 Ongoing
Phase I
Achieve 80% occupancy-Phase II Date N/A N/A 06/98
Complete Phase II retrofit of BEBC Date 06/96 02/97 N/A
Maintain success rate of Percent 75 85 75
Incubator Companies
Secure outside lab/manufacturing Date 4/97 N/A
space for tenants
Identify additional tenant Number N/A 2 2
business funding sources
Establish linkages with other Number 10 7 10
California Incubators
FY97-98 Adopted Budget/Goals & Objectives /;1.,þ-3 -)5'
--"-.-.- -........-----.- ..- ----~--
BORDER ENVIRONMENTAL COMMERCE ALLIANCE
BORDER ENVIRONMENTAL TECHNOLOGY RESOURCE CENTER
0262
Goals:
The Border Environmental Commerce Alliance (BECA) is a regional coalition
of public and private partners committed to enhancing the environmental and
economic quality of the San Diego/Tijuana region by (I) providing a braod
spectrum of services to ensure the success of growing environmental
technology companies and (2) promoting the utilization of environmental
management techniques.
Objectives:
Under contract with the City of Chula Vista, the Border Environmental
Technology Resource Center is a one-stop source for state-of-the-art
environmental technology information and training, technical assistance,
export assistance, and business development assistance.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Serve clients and tenants Number 125 240 240
Provide assistance/input to Number 12 10 6 Bi-month
monthly BECA Advisory Board mtgs
Provide environmental training Number 6 3 2
workshops
Adopt Marketing Plan Date 06/96 03/97 Ongoing
Evaluate/recommend Fee Schedule Date 06/96 06/97 N/A
Establish/distribute information Date 06/96 06/97 Ongoing
on doing Business in Mexico
Establish cooperative relations Number 4 4 Ongoing
with Mexican government agencies
FY97-98 Adopted Budget/Goals 6< Objectives /.2) -3.- /?
~-_.._,..- -_._._,-"----~_.-
SPECIAL PROJECTS
0263
Goals:
Coordination and processing of large development projects outside of
redevelopment project areas which require public assistance, negotiation or
special consideration due to public benefits accruing from the projects
with emphasis on maximizing public fiscal benefit and job-generation.
Objectives:
#1: Assist in development of a quality hotel with significant transit
occupancy tax to the City.
#2: Provide new and/or expanded public recreational and cultural
opportunities throughout the City including MCA amphitheater and water
park.
#3: Pursue the evaluation and development of the lower Sweetwater Valley
area which includes the sale of an Agency-owned (Low/Mod Fund) 14-acre
parcel.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Hotel feasibility/market study Date 11/96
Hotel EIR completed Date 06/98
Resolve MCA litigation Date 09/96
Complete water park EIR Date 11/96
Complete water park approvals Date 01/97
MCA/water park open Date 06/97
Commence EIR for lower Sweetwater Date 07/97
Valley area Date
Complete EIR for lower Sweetwater Date 03/98
Valley area
Hold Public Forum on Bonita Hotel Date 08/96
FY97-98 Adopted Budget/Goals & Objectives /02};-3-/7
..-.--.--
RDA TOWN CENTRE 1 PROJECT
9901
Goals:
Revitalization of the Town Centre I Project Area as the commercial-civic
focus of the City.
Objectives:
#1: Develop joint public/private participation project/programs for
physical/economic improvement of Downtown.
#2: Redevelopment of 2.4 acres of Redevelopment Agency owned property at
Third Avenue/Alvarado.
#3: Assist Downtown Business Association (DBA) to strengthen Downtown
business environment.
#4 : Consolidate small parcels and coordinate redevelopment of
under-utilized properties in Subarea 3.
#5: Identify/implement capital improvement needs.
#6: Evaluate need for additional public parking and upgrade of existing
parking.
#7: Project Management Activities.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Complete RFP for Leader Bldg Date 09/97
Draft loan program (#1) Date 01/98
Initiate DDA with SUHSD (#2) Date 10/97
Attend DBA Board meetings (#3) Number 20 20 20
Attend Design Committee mtgs (#3) Number 12 12 12
Assist wi business recruitment #3 Number 6 6 6
Assist coord of promo events (#3) Number 3 3 3
Review/coord dev plans (#4) Date Ongoing
Coordinate CIP projects (#5) Date Ongoing
Establish pkg needs/upgrades (#6) Date 06/98
FY97-98 Adopted Budget/Goals & Objectives )c26-3-Jr
----..
RDA TOWN CENTRE 1 PROJECT
9901
Continued. . .
OUtput Measures:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Staff support for TCPAC (#7) Number 6 6
Process business licenses (#7) Number 20 25
Prepare Annual State Report (#7) Number 1
FY97-98 Adopted Budget/Goals & Objectives /,!<þ-J -J;
.--.-------."
RDA BAYFRONT PROJECT
9907
Goals:
Encourage new private development in the mid-bayfront and South Bayfront
while providing for the enhancement and dedication of salt marshes, the
inclusion of development buffers from sensitive habitat, and financial
support for capital improvement and long-term mitigation programs in a
manner which will not burden development to the point of infeasibility, and
provision of public access to the bay.
Objectives:
#J.: Clean-up contaminated properties.
#2: Disposition of Agency-owned Bayfront properties.
#3: Development plan for Port District properties south of "G" Street.
#4 : Amend Bayfront Redevelopment Plan to include South Bayfront.
#5: Work with property owners to prepare Mid-Bayfront development plans.
#6: Project Management Activities.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Clean 980 "FII street Bay Boulevard Date J.2/97
property (#J.)
Complete sale of 3 properties to Date J.2/97
Port District (#2)
Develop concept plan for South Date 06/98
Bayfront (#3)
Complete amendment of Date 0J./98
Redevelopment Plan
Prepare and process sign program Date 06/98
for Chula Vista Harbor
FY97-98 Adopted Budget/Goals & Objectives /2Þ-3~~t}
.-..-....... -~..-.--,.__._"._,----------_._.._---
RDA BAYFRONT PROJECT
COASTAL DEVELOPMENT
9907
Goals:
Implementation of the certified Chula Vista Local Coastal Program to
provide orderly growth, development, redevelopment, and conservation of
property located within the Chula Vista Coastal Zone in compliance with the
California Coastal Act.
Objectives:
#1: The orderly implementation of the certified Local Coastal Program.
#2: Expedite processing of public and private plans within the Coastal
Zone.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Clean-up LCP amendment to Coastal Date 08/97
Commission (#1)
Complete revised Coastal Dev. Date 07/97
Permit manual (#2)
Faivre/Palomar LCP Amendment Date 12/97
to Coastal Commission (#1)
FY97-98 Adopted Budget/Goals & Objectives / ;2Þ .-:J ~ ;< J
"_...._---_.~..-
RDA TOWN CENTRE II PROJECT
9920
Goals,
The original purpose of the redevelopment plan was to facilitate the
expansion and revitalization of Chula Vista Center as the principal
regional center in the South Bay. Subsequent amendment to the
Redevelopment Plan added territory to facilitate various school district
projects, promote the expansion of hospital facilities and provide
opportunities for new commercial development.
Objectives:
#1: Redevelop major commercial site at northwest corner of Broadway and
liE" Street.
#2: Revise OPA with Scripps for hospital expansion.
#3: Work with High School District to facilitate relocation and expansion.
#4 : Relocate City public works yard and redevelop site.
#5: Project Management Activities.
OUTPUT MEASURES,
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Jefferson St. Closure-Feaster Sch. Date 12/97
Study Northeast corner of Date 09/97
Broadway and "E" Street (#1)
Transfer prop. to School Dist (#1) Date 06/97
Amend OPA/Scripps (#2) Date 04/97
Process plans for Radiology Date 07/97 07/97
center (#2)
Coordinate planning for Chula Date 06/97 07/97
Vista Middle School expansion (#2)
Commence grading for hospital (#2) Date 07/97 04/98
Complete relocation/demolition Date 06/97 09/97
for hospital (#2)
Estimate relocation schedule for Date 06/97 09/97
High School District (#3)
Rezone High School District Date 06/97 06/97
headquarter site (#3)
FY97-98 Adopted Budget/Goals & Objectives /')b-J-~
.' -'-'--"~-"- .---
RDA TOWN CENTRE II PROJECT
9920
Continued. . .
OUtput Measures:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Estimate relocation schedule for Date 09/97
City Yard (#4)
FY97-98 Adopted Budget/Goals & Objectives /c2h - J~olJ
- --~...-...,-,_."._------
RDA LOW & MODERATE INCOME HOUSING
HOUSING ELEMENT IMPLEMENTATION
9930
Goals '.
Promote a balanced residential community through the integration of low and
moderate income housing throughout the City in accordance with the Housing
Element of the General Plan.
Objectives:
#1: Continue to lobby and negotiate for Chula Vista as the next site for
Veterans Home.
#2: Continue to assist and provide support in the preservation of II At
Risk" housing units (federally financed privately-owned affordable housing
projects that may payoff federal loans and convert to market-rate rents) .
#3: Negotiate affordable housing agreements with developers of 50 units or
more regarding the the requirement that 5% of the development units be
low-income affordable and that 5% be moderate-income affordable.
OUTPUT MEASURES,
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Secure Funding-State/Federal (#1) Date 06/97 06/98
Maintain affordable units (#2) Number 194 86
Negotiate Developer Agmt (#3) Number 1 2 3
FY97-98 Adopted Budget/Goals & Objectives /;<1> - :S~.;2.~
RDA LOW & MODERATE INCOME HOUSING
RENTAL HOUSING OPPORTUNITIES
9930
Goals:
Increase rental housing opportunities and assistance to households with low
and very low income, including those with special needs.
Objectives:
#J.: Provide financial assistance to non-profit housing development
organizations to develop affordable rental housing.
#2 : Apply for available funding to increase rental housing opportunities
and assist households with very low and low incomes, including those with
special needs.
#3: Provide financial incentives to rehabilitate rental housing in need of
improvement.
#4: Monitor Chula Vista affordable housing rental projects for compliance.
#5: Begin the operation of the Chula Vista Housing Authority (CHVA) .
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Dev./affordable family units (#J.) Number 24 J.6 40
Rehab 25 housing units (#3) Number 25 25 25
Monitor rental projects (#4) Number J.3 J.3 J.3
Operation of CVHA (#5) Time 06/97 06/98
FY97-98 Adopted Budget/Goals & Objectives /~-J~~
.........~-_._,~.
RDA LOW & MODERATE INCOME HOUSING
MOBILEHOME RENT COMPLIANCE
9930
Goals:
Administer the Mobilehome Rent Space Ordinance.
Objectives:
#1: Inform Park owners of the current CPI changes and inform the owners
and tenants of their rights and responsibilities.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96 - 97 FY97-98
Random on-site inspections I Number I 12-15 112-15 I 12-15
FY97-98 Adopted Budget/Goals & Objectives /':<Þ -3-oZlP
·~___·_··"_"__.'.____..n~'~
RDA LOW & MODERATE INCOME HOUSING
MOBILEHOME ASSISTANCE/PRESERVATION
9930
Goals:
Preservation of mobilehome park living as a source of affordable housing.
Objectives:
#1: Provide financial assistance to rnobilehorne tenants to rehabilitate
their mobilehome µnits.
#2: Continue to promote the sale of the 15 Agency-owned spaces at Orange
Tree Mobilehorne Park.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Rehabilitation grants (#1) Number 30 30 30
Sell 2 mobilehorne spaces (#2) Date 06/96 06/97 06/98
FY97-98 Adopted Budget/Goals & Objectives /~ - ;?-.;( ')
- .__.~....._.." ...__.~~...._~-"._--
RDA LOW & MODERATE INCOME HOUSING
HOMEOWNERSHIP OPPORTUNITIES
9930
Goals:
Increase homeownership opportunities for low and moderate income
households.
Objectives:
#1: Provide and develop programs for first-time homebuyers.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95- 96 FY96-97 FY97-98
Issue MCCs Number 20 20 15
First-Time Homebuyer Program Units 0 0 13
FY97-98 Adopted Budget/Goals & Objectives /~/;-J..-;¿r
..-.. ...._.._0________ ___"_n ._~__
RDA LOW & MODERATE INCOME HOUSING
NEIGHBORHOOD IMPROVEMENT
9930
Goals:
Systematic renewal, rehabilitation and improvement of residential
neighborhoods.
Objectives:
#1: Continue to offer and develop programs which provide opportunities for
home improvement, neighborhood revitalization, and citizen involvement.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Rehabilitate Single-Family units I Number I 15 115 I 15
FY97-98 Adopted Budget/Goals & Objectives /;2b-J---~ ?
- _..._._.__._-_._-~.~~-
RDA LOW & MODERATE INCOME HOUSING
COMMISSION STAFF SUPPORT
9930
Goals:
Ensure the successful implementation of housing policies and programs
through effective coordination, monitoring and evaluation.
Objectives:
#1: Continue to develop, implement and evaluate housing programs in
conjunction with City Commissions and Regional Organizations.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Support/assistance to HAC Mtgs. Number 12 12 12
Staff MHP rent review cmsn. mtgs Number 2 2 4
FY97-98 Adopted Budget/Goals Objectives /.2.17-3-.30
&
_'___·__~·n_.__. ..--.
RDA OTAY VALLEY ROAD PROJECT
994Ò
Goals:
To facilitate new industrial development on vacant land in the project
areal promote redevelopment of auto recycling and uses and expansion of the
auto park to provide increased job opportunities and tax revenues.
Objectives:
#1: Resolve soil and water contamination issues.
#2: Expand the Chula Vista Auto Park.
#3: Resolve site specific traffic circulation issues impeding development.
#4 : Project Management Activities.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Relocate Shinohara Burn Ash (#1&2) Date 05/97
Obtain Hazardous Material Date 06/97
clearance - Darling Delaware (#1)
Relocate animal shelter (#2) Date 06/97
Obtain 2 new auto dealerships (#2) Date 07/97
Complete recirculation plans (#3) Date 04/97
Assist park planning (#4) Date Ongoing
Process business licenses (#4) Number 12 12
Process development agmts. (#4) Number 4 4
Process special permits (#4) Number 2 2
Staff support to OVR PAC (#4) Number 6 6
Prepare Annual State Report (#4) Number 1 1
l
FY97-98 Adopted Budget/Goals 6< Objectives /;¿þ-J<J /
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"
RDA SOUTHWEST PROJECT
9850
Goals:
Stimulate private investment to redevelop the blighted Southwest commercial
and industrial corridors in order to, among other things, implement the
development transaction of the non-residential portions of the old county
"Montgomery!! community. Implementation includes the phasing out of open
storage and auto dismantling uses, and providing for the orderly and
coordinated development of commercial/industrial uses with increased public
recreational opportunities, community facilities, and infrastructure
improvements.
Objectives:
#1. Complete the "Economic, Land Use and Zoning Study" for the south Third
Avenue and Main street corridors.
#2. Update Economic section of the "Economic, Land Use and Zoning Study".
#3. Complete the redevelopment of the former a) Agency property at 753
Broadway and b) Fuller Ford (Broadway Business Homes) sites.
#4. Develop a Commercial/Industrial development expansion/rehabilitation
loan program in conjunction with the Economic Development Division.
#5. Encourage and help facilitate development of the vacant 12 acre IIprice
Company" site west of the existing Price Club at Broadway and Oxford.
#6. Encourage and help facilitate the long range planning of the various
Fenton/Nelson Sloan properties along the Main Street corridor in order to
transition the properties from auto wrecking and open storage uses.
#7. Facilitate redevelopment of properties within Project Area.
#8. Project Management Activities.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Develop Public Review and Date 04/97
Participation Strategy (#1)
Implement Public Review and Date 03/97
FY97-98 Adopted Budget/Goals & Objectives /;¿þ - ;? -;I,2..
.... - __. _____u______________
RDA SOUTHWEST PROJECT
9850
Continued. . .
OUtput Measures:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Participation Strategy (#1)
Present final study/adoption (#1) Date 09/97
Contract consultant services Date 08/97
to update study (#2)
Review draft of study update (#2) Date 01/98
Present final study update (#2) Date 03/98
Facilitate development of project Date 01/98
(#3)
Complete phase II sale (#2b) Date 11/96
Complete phase II dev. (#2b) Date 04/97
Determine Section 108 Loan Date 12/96
Feasibility Program (#4)
Facilitate completion of
Entitlement Process (#5) 09/97
Process Business Licenses (#8) Number 200
Process Special Use Permit (#8) Number 10
Staff support to SWPAC (#8) Number 6
Annual State Report (#8) Number 1
FY97-98 Adopted Budget/Goals & Objectives /c:¿b -;1-JJ
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RDA SOUTHWEST PROJECT
COASTAL DEVELOPMENT
9850
Goals:
Implementation of the certified Chula Vista Local Coastal Program to
provide orderly growth, development, redevelopment, and conservation of
property located within the Chula Vista Coastal Zone in compliance with the
California Coastal Act.
Objectives:
#1: The orderly implementation of the certified Local Coastal Program.
#2: Expedite processing of public and private plans within the Coastal
Zone.
OUTPUT MEASURES:
DESCRIPTION UNIT FY95-96 FY96-97 FY97-98
Faivre/Palomar pmt LCPA to Date 12/97
Coastal Commission (#1)
FY97-98 Adopted Budget/Goals & Objectives Jd-b-:S--JY
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