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HomeMy WebLinkAboutrda min 1987/02/10 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE REDEVELOP/ŒNT AGENCY Tuesday, February 10, 1987 8:12 p.m. Council Chamber Public Services Building ROLL CALL MEMBERS PRESENT: Chairman Cox; McCandliss Members Nader, Moore, MEMBERS ABSENT: Member Malcolm STAFF PRESENT: Executive Director Harron, Community Desrochers Goss, Ci ty Development Attorney Director 1. RESOLUTION 775 APPROVING AN AGREEMENT NOWELL-THOMPSON, ASLA & ASSOCIATES, FOR LANDSCAPE ARCHITECTURAL SERVICES THE UPDATE OF THE MASTER PLAN PREPARATION OF WORKING DRAWINGS MEMORIAL PARK (Director of Parks Recreation») WITH INC. FOR AND FOR & Director of Parks & Recreation Manuel Mollinedo stated that a master plan for Memorial Park was developed in 1979. Phase I improvements, which included work on the northwestern and eastern sections of the park, were completed in FY 1981-82. These improvements included the remodeling of the Senior Information and Referral Center, construction of a walkway between Parkway Community Center and the Parkwoods Condominiums and installation of five light standards along this walkway. This original master plan has become dated and does not take into consideration the development of Park Plaza, the parking structure and additional new residential construction adjacent to the park. The Redevelopment Agency has appropriated $312,000 for Phase II of the project which includes preparation of working drawings for the renovation of the storm drain channel, restroom facility, Bowl building and seating, the installation of security lighting and new lawn areas. The scope was expanded when the City Council approved the relocation of the picnic area and tot lot and the redesign of these facilities on October 22, 1985. Redevelopment Agency Minutes - 2 - February 10, 1987 In order to proceed with the update of preparation of construction drawings, the Department sent Requests for Proposals architectural firms. the Master Plan and Parks and Recreation (RFP) to landscape staff recommendation is that the Redevelopment Agency approve the agreement with Nowell-Thompson, ASLA & Associates, Inc. for landscape architectural services for Memorial Park. Approximately Park project. $106,160 plus contingencies. Memorial Park contract. $272,000 is currently available for the Memorial The proposed fee for the landscape architect is $7,700 for reimbursable expenses and $15,000 for Approximately $165,900 will be remaining in the project account after deducting the architect's The department will be submitting a Capital Improvement Program (CIP) project for FY 1987-88 for Phase II construction. The developer of One Park is financing the construction of the panhandle. The agreement entails: 1. 2. 3. 4. 5. 6. 7. 8. Analysis and Inventory Phase Design Phase Meetings/Presentations Master Plan Report Panhandle Park Improvement Plans Storm Drain Improvement Plans Park Improvement Plans - Phase 1 Bidding and Construction Phase $21,250 22,150 5,200 7,450 5,500 8,900 28,450 7,260 Chairman Cox stated that when he first became a member of the City Council he noted that back in 1979-80, the Council approved an appropriation of money to do Phase I and Phase II of the renovation of the park and talked about going to Phase III. Two years ago, $270,000 was appropriated to do the project and the landscape architectural firm of picarek was hired to do the plans. Now staff is coming to the Agency asking for $155,900 to to another set of plans for the park. Since architectural fees are generally 10% of the total cost of the project, Chairman Cox asked if the renovation is to cost over $1,600,000 on a budget originally proposed to be $272,000. Director Mollinedo stated the total cost of the project would be approximately $850,000. The contract is to be awarded in December with construction to start in January. It will take approximately 6 months. Member McCandliss stated she would like to see in Council backup a report on what happened to the former plans for Memorial Bowl. At one time the Council proposed renovating the Bowl into a theater to be used by community groups. Those plans were approved at budget time and money was appropriated. Redevelopment Agency Minutes - 3 - February 10, 1987 Member Moore noted a few aspects of the agreement which have nothing to do with the renovation of the park such as the treatment of bleachers and plunge area; realignment of Parkway; inter ior renovation of the Parkway Center and gym buildings; the panhandle aspect and questioned the need for 20 meetings for the consultant. Chairman Cox asked why the landscaping was never put in around the Parkway Community Center. Member McCandliss indicated she would like to go ahead with this particular agreement just to see what type of ideas the architect will come up with for the renovation of the park rather than going at it piecemeal. However, she would like to see this stopped short of the actual working orders. City Manager Goss noted the problems confronting staff in this renovation process and the changes that have taken place in the park area since the last plans were presented. RESOLUTION OFFERED BY MEMBER McCANDLISS, the reading of the text was waived by unanimous vote. Chairman Cox noted the length of time it has taken to reach this point in the renovation project of Memorial Park, stating he hopes the project would be completed at a reasonable date. Member Moore stated he cannot support the motion offering the resolution noting that" if I ask someone to buy a car and they come back with the entire fleet of cars, I cannot support that." Member Nader questioned whether the Agency had the authority or ability to cut back on some of the work if the resolution was approved as presented. Director Mollinedo responded that once the Master Plan is completed and submitted to the Agency, at that time the Agency can make a decision on how much further to proceed. The Master Plan will then just serve as a guide to staff. City Manager Goss noted that through 5 on the agreement. the Agency is approving items 1 Agency Attorney Harron noted that there agreement for a 30 day cancellation notice. is a clause in the SUBSTITUTE MOTION MSC (Nader/McCandliss) to refer the contract back to staff for an amendment such that the contract be severed after Part 5 so that the Agency will not be obligated to pay for the work on anything that has not been approved up to that point. Redevelopment Agency Minutes - 4 - February 10, 1987 City Manager Goss asked the Agency to adopt the resolution with this amendment to it. The resolution as amended carried with Member Moore voting "no." MSUC (McCandliss/Moore) for staff to prepare an informational item basically as to why the concept plan and whatever work was put into community meetings and accepting community input on the renovation of Memorial Bowl - how it was incorporated into what has been presented to the Agency tonight, or was it in fact apparently trashed. 2. ORAL COMMUNICATIONS None. 3. DIRECTOR'S REPORT a. Community Development Director Desrochers stated he has just been informed that the Planning Commission will not hear the EIR on the Town Centre project until February 25 (instead of February 18). 4. CHAIRMAN'S REPORT None. 5. MEMBERS' COMMENTS None. Adjournment at 9 p.m. to Closed Session. The City Clerk was excused and the City Manager reported the session ended at II p.m. ADJOURNMENT AT 11 p.m. to February 19, 1987 at 4 p.m. the regular meeting of meeting of ~ '/7lc-jþ; 4"f/ ennie M. Fulasz, C C City Clerk 0936C