The URL can be used to link to this page

Home My WebLink About1994/03/14 Board of Appeals & Advisors Minutes MINUTES OF A REGULAR MEETING BOARD OF APPEALS AND ADVISORS CITY OF CHULA VISTA, CALIFORNIA March 14, 1994 Conference Room No. 1 5:15 p.m. Public Services Building MEMBERS PRESENT: Chairman Gingerich, Vice-Chairman Harter, Board Members Fabrick, McArthur and Triplette MEMBERS ABSENT: Board Members Coleman and Leonard CITY STAFF PRESENT: Assistant Director of Building and Housing Remp and Administrative Secretary Uybungco CALL MEETING TO ORDER: Chairman Gingerich called the meeting to order at 5:17 p.m. ROLL CALL: Members present constituted a quorum. 1. DECLARATION OF EXCUSED/UNEXCUSED ABSENTEEISM: A. Declaration of Excused/Unexcused Absenteeism for the Meeting of March 14, 1994. MSUC Harter/Fabrick (5-0) to declare the absence of Board Member Coleman as unexcused. MSUC Triplette/Harter (5-0) to declare the absence of Board Member Leonard as unexcused. B. Declaration of Unexcused Absenteeism of Board Member Triplette at the Meeting of February 14, 1994. MSC Fabrick/Harter (4-0-1) (Triplette - abstained) to declare the absence of Board Member Triplette as unexcused. Board of Appeals & Advisors -2- March 14, 1994 2. APPROVAL OF MINUTES: MSC Harter/Fabrick (4-0-1) (Triplette - abstained) to approve the minutes of February 14, 1994. 3. NEW BUSINESS: A. Discussion on the Boards/Commissions/Committees Handbook - Chairman Gingerich This item was tabled until the showing of the "Bolt It Down" Video. Chairman Gingerich opened the discussion by addressing the City's Boards/Commissions/Committees Policy on Attendance. As noted on page 12 of the B/C/C Handbook, members are required to attend at least 75 percent of all meetings, conferences and workshops. Discussion followed as to whether the Annual B/C/C Workshop held by the City Clerk's Office was included in the calculation of 75 percent participation. Assistant Director Remp stated that staff interprets the language as meetings, conferences and workshops posted by the Secretary for the Board of Appeals and Advisors onlv. He further clarified that general orientation not called by the Secretary of the Board of Appeals and Advisors is not considered as official meetings of the Board. Assistant Director Remp requested that in the event any Member was aware of an absence forthcoming to please notify Yeelin Uybungco, Administrative Secretary. Chairman Gingerich encouraged the Board to also notify Yeelin for late attendance. Chairman Gingerich continued the discussion of the B/C/C Handbook by addressing the Policy on Vacancies (page 15). There are two factors which result in a vacancy; resignation and end of term. It is absolutely essential for Members who are interested in a second term to respond to the re-appointment correspondence as provided by the City Clerk. Chairman Gingerich stated that if for whatever reason a resignation must be submitted, Board Members should notify the Director of Building and Housing as well as the City Clerk. Board of Appeals & Advisors -3- March 14, 1994 4. DIRECTOR'S COMMENTS/REPORTS: Assistant Director Remp informed the Board that he was sitting in for Director Larsen, due to Director Larsen's participation at the Board of Directors Conference for the International Conference of Building Officials. A. Video Presentation - "Bolt It Down" The video was presented prior to Item No. 3A. "Bolt It Down" is a video informing/instructing homeowners on the need for seismic retrofitting (adding earthquake protection to the home), which will make the home less susceptible to earthquake damage. The video was produced by the LA Basin Chapter, LC.B.O. and was 25 minutes in length. A Reference Guide is available along with the video. Assistant Director Remp stated that the Department may be showing the video at the front counter periodically for customers' viewing and also will be available for viewing upon request. B. Department Revenue Status Update - Major Projects Copies of the Department's Activities Reports for the month of February was distributed to the Board. Focus was placed on the "Revenues Collected" and "Actual Revenues vs. Projected YTD" Reports. The Department must receive $11 0,000 on the average per month in order to meet the estimates for the year. The Department is currently ahead on all revenue categories. In fact, revenues for thus far in the fiscal year has already exceeded the total amount collected from last year by $300,000. C. Position Status Reports - Plans Examiner and Building Inspector II Assistant Director Remp informed the Board that the Department still has two positions not filled with permanent full-time employees. The Department, however, has hired a temporary part-time Plans Examiner, Gary Angel. Gary has brought with him technological information to assist with plan check. The Department would like to recognize Gary's efforts before the Board. The Building Inspector II position still has not been filled at this time. Board of Appeals & Advisors -4- March 14, 1994 The Department's current permanent Plans Examiner is spending up to 25 percent of his time assisting with inspections. D. ADA - Update on Public Information Meetings Staff has scheduled two public information meetings: . Thursday, 4/14/94 at 1 :00-4:00 p.m. at the Norman Park Center, Rooms No. 10 and 11 . Tuesday, 4/19/94 at 4:00-6:00 p.m. at the Public Services Building, Conference Rooms No.2 and 3 Announcements have been printed in the Chula Vista Quarterly which will be distributed to approximately 32,000 households through Laidlaw. Also press releases have been prepared by the City's Public Information Coordinator. E. HCD Regulations - New Pool Enclosure Requirements A handout summarizing the new requirements was distributed to the Board. This same handout is available at the Department's public counter. The new requirements call for gate enclosures to swing outward and all doors leading to the pool area to have alarms. Assistant Director Remp informed the Board that cases on enforcement regarding these State mandated requirements may appear before the Board in the future. F. New DSA Regulations for Non-Residential Occupancies - Effective April 1, 1994 The Division of the State Architect (formerly known as the Office of the State Architect - OSA) has upgraded requirements to be at least as strict as the Federal requirements (ADA) and the changes will take effect on April 1,1994. The City of Chula Vista is active in the writing of the regulations. Assistant Director Remp is the Chairman for the State Building Official's Committee for Disabled Access. The Committee is in the process of preparing a guidebook, comprehensive complaint handling process and a checklist for Plans Examiners. Assistant Director Remp will be presenting a training class for CALBO on April 7, 1994. Board of Appeals & Advisors -5- March 14, 1994 5. COMMUNICATIONS (PUBLIC REMARKS/WRITTEN CORRESPONDENCE): A. Board Member Triplette stated that he had sent staff to assist with the damage assessment for the recent earthquake at the Northridge area. A video of the damages is available for viewing to anyone interested. 6. ADJOURNMENT: Chairman Gingerich adjourned the meeting at 6:35 p.m. to the next regular meeting scheduled for April 11, 1994. 6}~~¡£";yç~ KENNETH G, LAR N, C.B.O. DIRECTOR OF BUILDING AND HOUSING SECRETARY TO THE BOARD OF APPEALS AND ADVISORS YEELlN ~Q(¡ ADMINISTRATIVE SECRETARY DEPARTMENT OF BUILDING AND HOUSING COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT The City of Chula Vista, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodation to access, attend and/or participate in a City meeting, activity or service, request such accommodation at least forty-eight (48) hours in advance for meetings and five (5) days for scheduled services and activities. Please contact the City Clerk for specific information at (619) 691-5041. California Relay Service is available for the hearing impaired. IYU (A:\WP51\031404M)