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HomeMy WebLinkAbout2001/08/13 Board of Appeals & Advisors Minutes (2) MINUTES OF A REGULAR MEETING BOARD OF APP!:ALS AND ADVISORS CITY OF CHULA VISTA, CALIFORNIA August 13, 2001 Conference Room NO.1 5:15 p.m. MEMBERS PRESENT: Chairman O'Neill, Vice-Chairman Monaghan, Board Members Ehm, Kaya, Nagorski, and Romo MEMBERS ABSENT: Board Member Compton CITY STAFF PRESENT: Assistant Director Remp, Secretary Seiter, Gordon Murdoch, Lou EI-Khazen, and Jeff Moneda - CALL MEETING TO ORDER: Chairman O'Neill called the meeting to order at 5:14 p.m. ROLL CALL: Members present constituted a quorum. 1. DECLARATION OF EXCUSED/UNEXCUSED ABSENTEEISM: MSUC Monaghan/O'Neill (6-0) to excuse the absence of Board Member Compton. 2. APPROVAL OF MINUTES: MSUC Monaghan/O'Neill (6-0) to approve the minutes of March 12, 2001. 3. NEW BUSINESS: A. Election of Chair for FY 2001/2002 MSUC Ehm/Kaya (6-0) to re-elect Kevin O'Neill as Chairman ofthe Board of Appeals and Advisors for Fiscal Year 2001-2002. B. Election of Vice-Chair for FY 2001/2002 MSUC Ehm/Kaya (6-0) to re-elect James Monaghan as Vice-Chairman of the Board of Appeals and Advisors for Fiscal Year 2001-2002. Board of Appeals & Advisors 2 02/05/20021 , C. Amended Flood Plain Management Ordinance Discussion was held on the proposal to modify the existing flood control ordinance. FEMA was in town several months ago and audited our program. A recommended change to our ordinance was to update it to be consistent with model that is being used elsewhere in California. We have attempted to meet the minimum requirements suggested by FEMA. Engineering has met with City Attorney's office to get their recommendation. The recommendation was to make it as simple as possible. Comments were submitted to State Water Resources Board, and we are awaiting their reply. Their comments will be forwarded to the City Attorney's office. We will then coordinate between Building, Engineering, and the City Attorney to get final draft and take to the City Council. . Recommendation was made to send modified proposal and maps for review to Parks and Recreation Department as a courtesy. Staff has been fully briefed on what the requirements are when applications are received that is within the flood area. They have been following those procedures. We're in the process of generating a custom report, through our system, that will allow us to keep tabs on the total number that are actually within a flood control area. Recommended administrative changes to ordinance were: Page 5, Paragraph B - underline Building Official Page 6, Paragraph 6 - line through Director of Building and Housing and add Building Official MSUC O'Neill/Ehm (6-0) to accept Amended Flood Plain Management Ordinance with suggested modifications. 4. CHAIRMAN'S COMMENTS/REPORT: None 5. BUILDING OFFICIAL'S COMMENTS/REPORT: A. Asst. Director Remp presented Ed Kaya with a plaque in appreciation for his years of service to the B0i:!rd of Appeals and Advisors. Board of ~ppeals & Advisors 3 02/05/20021 B. Asst. Director Remp stated Cthat we would be adopting the building codes primarily of IAPMO and keeping the existing building codes of the 1997 version, which was adopted in 1998, and now will be the 2000 version of the building code. NFPA is publishing an alternate building code. C, Asst. Director Remp mentioned the annual conference coming up in September in Cincinnati, OH. Traditionally, the Chairman of the Board of Appeals and Advisors is invited to attend. However, in 2002, the CALBO Annual Business Meeting will be held in San Diego. Asst. Director Remp will leave it up to the Chairman to decide if he wants to attend the Cincinnati conference or have several or all members attend the CALBO conference in San Diego. D. Asst. Director Remp updated the members on the use of technology in the Building Division. We have continued to improve our computer tracking system. We are on the latest version and are also testing an Internet version of issuing minor permits directly from home with the use of a credit care\.. The IVR (Interactive Voice Response) system is being installed. This is a system that allows contractors to use the telephone to call in for inspections 24 hours a day. It goes directly to our computer system and confirms that the inspection request has gone in. Once inspection is completed, they can call to find out the inspection result. We are signing contracts for handheld computers for the inspectors to be able to go out in the field and have much more information readily available to them. It will speed process of posting inspection results. E. We have received approval to begin remodeling the Public Services Building. The area that is currently the Planning counter will become a consolidated counter for Building, Planning, and Engineering. We will have self-help computers in the halls. The plan is to improve efficiency of our operation and to give people a little more control over the process. F. Code Enforcement is fully staffed with the transfer of a person from the Animal Shelter. We are in the process of requesting an additional person to help with the mobile home parks. We are also going back to Council to request two additional people to help with the BEAT program so that we can be proactive instead of reactive. Board of ,Appeals & Advisors 4 02/05/20021 6. COMMUNICATIONS (PUBLIC REMARKS/WRITTEN CORRESPONDENCE): None 7. ADJOURNMENT: Chairman O'Neill adjourned the meeting at 6:06 p.m. to the next regular meeting scheduled for September 10, 2001. cfrý' ¿, 'i'(-kk?~ B 0 REMP, C.B.O. ../ ASST. DIR. OF PLANNING & BUILDING / BUILDING OFFICIAL SECRETARY TO THE BOARD OF APPEALS AND ADVISORS ~\V ~ØL MI TES TAKEN BY: KAREN SEITER . SR. SECRETARY PLANNING & BUILDING DEPARTMENT COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT The City of Chula Vista. in complying with the Americans with Disabilities Act (ADA), request individuals who require special accommodation to access, attend and/or participate in a City meeting, activity, or service, request such accommodation at least forty-eight (48) hours in advance for meetings and five (5) days for scheduled schedules and activities. Please contact Karen Seiter, Secretary. for specific information at (619) 691-5007 or Telecommunications Device for the Deaf (TOO) at (619) 585-5647. California Relay Service is also available for the hearing impaired. Iks (A:\Board of Appeals 2001.2002\8132001m.doc)