HomeMy WebLinkAbout1993/03/08 Board of Appeals & Advisors Agenda Packet
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Item 114A
Page 1 of 5
February 26, 1993
SCANNED
MEMORANDUM
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Date
TO: John D. Goss, City Manager
VIA: Jim Thomson, Deputy City Manager ~
FROM: Kenneth G, Larsen, C.B,O" Director of Building and HOJ
SUBJECf: PROPOSED FISCAL YEAR 1993-94 BUDGET
The Department of Building and Housing's proposed Fiscal Year 1993-94 Budget reflects the
concern stressed by the City Manager throughout the past year of "Hold the Line", Since the
economic climate in not only the greater San Diego region but throughout California has
been extremely modest in recovery, the Department is transmitting a carry-over budget from
FY 1992-93 to FY 1993-94, It is relevant to identify however, that the carry-over amount was
amended downward by the amount of $35,723 (2,58%) from the Department's FY 1992-93
Approved Budget. Hence, the proposed Department Budget for FY 1993-94 is $1.366.220, In
consideration of the Department's 31 accounts, 17 are outside of the ability of the Department to
control such as salaries, employee benefits and equipment maintenance, On the balance of the
operational accounts, stalThasimpJemented an aggressive posture regarding these 14accounts and
have provided reduction adjustments to complement the overall proposed carry-over Department
Budget.
Ever sensitive to current economic climate, the Department of Building and Housing has
consistently exercised extreme scrutiny in evaluating the process for expenditures over the past five
fISCal years, As in the previous fiscal year, no additional personnel or equipment are proposed for
FY 1993-94, It is also timely to compliment the entire Department of Building and Housing
personnel for their contributions and scrutiny involving expenditures and to also recognize Brad
Remp, Assistant Director and Yeelin Uybungco, Administrative Secretary for their outstanding
elTorts in the budget process,
WhiJe concerns involving reduced revenues impacting the City from various external forces which
are beyond the direct control of City stalT, it is imperative to recognize the request for services
responding to citizen complaints, responding to mobile home, housing and new construction
inspections, streamlining the permits process, implementation of the Americans with Disabilities
Act (ADA) Transition PJan, and maintenance of the Citywide cormnunications equipment that the
responsiveness from the Department will meet or exceed the standards of service excellence that
the cormnunity has come to rely upon over the past several years,
Item 114A
Page 2 of 5
Department of Building and Housing February 26, 1993
Proposed FY 1993-94 Budget Page 2
COMPONENTS OF THE BUDGET'
The components of the Proposed FY 1993-94 Budget consist of tlrree categorical divisions, In
order of sequence they are: Revenue Forecasts, Expenditures and Departmental Objectives,
Contained as a separate transmittal is an Economic Contingency Plan which identifies budget
reductions of two percent (2%), five percent (5%) and ten percent (10%) accordingly,
COMPONENT ONE - REVENUE FORECASTS'
The Department's revenue projection for FY 1993-94 has been estimated at $1,484,000, This
amount represents an estimated increase of approximately twenty percent (20%) over the revised
projected revenue of FY 1992-93. Premised upon current and proposed projects contained in our
plan check inventory, the Department anticipates a minimum of 700 dwelling units to be
constructed during the fiscal year, The forecasted 700 dwelling units would yield a total
construction valuation of $96,500,000 which reflects an estimated revenue forecast of $965,000
(1% of valuation),
Commercial retail, office professional and industrial projects currently in our plan check inventory
and those going through various stages of the planning process, total in excess of 475,000 square
feet for retail, 1,500,000 square feet for office buildings and 680,000 square feet of industrial
projects, While many of these projects, induding the office and retail figures from the proposed
Kaiser and Scripps Hospital new construction and site expansion projects will carry-over beyond
FY 1993-94 for plan review and inspection, the anticipated revenue for commercial, office and
industrial projects for the next fiscal year is estimated at $220,000,
The revenue forecast for the next two to three fiscal years should continue to reflect modest growth
percentages of a minimum of one and one-half percent (1,5%) to two percent (2%) in the overal!
housing stock of the City based on traditional growth indications over the past 12 years. Current
housing unit numbers are at 52,287 through January 1993, Hence, residential construction activity
should continue to provide new dwelling units at a range of 750 to 1,000 for FY 1993-94 and
increasing proportionately for the next several years, Likewise, retail, office and industrial
applications should continue to represent valuations of $250,000 to $500,000 annual!y, based on
the traditional trends measured over the past decade, As a side note, projects involving any
proposed Bayfront development have not been induded in the referenced calculations,
Item 114A
Page 3 of 5
Department of Building and Housing February 26, 1993
Proposed FY 1993-94 Budget Page 3
Additional revenue sources generated from activities within the Department are Mobile Home
Inspection Fees at $25,750, Housing Inspection Fees at $93,500 and the Department of Motor
Vehicle Fees established to abate Inoperative/Abandoned Vehicles on private property at $40,000
of the City's share of$102,OOO, This is the program funded by AB-925 which established a fee of
$1 per vehicle registration which runs Wough January 1997 unJess otherwise extended by the
Legislature. The Department will also continue to receive funding from the Redevelopment
Agency for the Department's Rehabilitation Specialist for conducting rehabilitation inspections
on properties within the various Redevelopment Districts of approximately $29,866, Sources of
revenue generated by the Department including the highly successful Community Appearance
Program's activities within the various Redevelopment Districts amounts to an additional $9,115
annually,
COMPONENT TWO - EXPENDITURR<;:
The proposed FY 1993-94 Department Budget reflects the ongoing commitment from each
member of the Department to consistently observe the most cost effective measures possible in
carrying out their performance of the various Departmental operations, As evidenced by the
reduction of2.58% from last year's Approved Budget, the Department is committed to holding the
line as this proposed budget reflects only minor upward adjustments to four of the Department's
operational accounts from FY 1992-93. These adjustments were beyond the direct control of the
Department as three accounts have been reduced to compensate for the minor adjustments. It is
imperative to note that while the demands for services are at levels consistent with the past several
years, that the Department has streamlined, condensed operations and automated programs for
greater efficiency, This has been particularly evident in the area of Permits with the introduction
of the Automated Permit Tracking System in December 1992, Recently, the automated
recordation of inspection activities by Building Inspectors translates a computer generated
"Scantron" form for automated inspection tracking to reduce the repetitive steps oflogging and
hand entry associated with our previously manual system.
Similar actions ofminirnizing repetitive steps have been analyzed within the Code Enforcement
Division as well, Primary contacts now consist ofJetter format for routine cases involving issues
which do not impose an imminent threat to the health, safety and welfare of the general public for
establishing Erst contact. Hence, Code Enforcement Officers are able to concentrate on second
contacts and beyond for cases involving higher complexities, A telephone answer machine has also
been implemented for a 24-hour complaint "hotline" to al10w citizens to call in complaints at any
hour, thereby minimizing the amount of incoming cal1s during the course of the business day that
Administrative Support staff has to handle, Both of these measures have enabled the Department
to yield greater performance results with reduced staff hours,
Item 114A
Page 4 of 5
Department of Building and Housing February 26, 1993
Proposed FY 1993-94 Budget Page 4
No supplemel.ltals are offered in the proposed budget. Expenditures wi11 reflect a carry-over from
Fiscal Year 1992-93 with minor adjustments to four accounts due to conditions beyond the control
of the Department, however as previously referenced, the Department has reduced operations
accounts to compensate for the increases,
COMPONENT THREE - DEPARTMENTALOBJECTIVR<;·
The Department's primary objective for the coming fiscal year wi11 be to continue to refme the
public relations skills within each level of the organization. While the Department has
implemented numerous programs over the past five years to enhance our professional relationship
with the community, the merits to insure continued success are premised upon the continued focus
of enhancing our public relations. As a measure to insure such success will continue, the following
objectives will be undertaken to enhance service to our many diversified clients:
I. To continue the Department's starting time of 7:00 a,m" Monday through Friday for
customer service at either the Public Counter and/or for Field Inspection and Code
Enforcement Personnel to be available at the job-site, place of business or residence.
2, To continue the City's outstanding Community Appearance Program on a quarterly
calendar basis throughout the fiscal year with a target of 800 properties for the year, Staff
has developed this program with neighborhood involvement via Neighborhood Watch
block captains and community volunteers, This year the Department wi11 be seeking a
greater involvement from the business community and local service clubs for underwriting
portions of the cleanup/fix-up campaigns,
3. To continue to provide a positive communication link between the business community and
the Department by interacting with members of the professional community at monthly
intervals, inclusive of the Board of Realtors, Chamber of Commerce, the South County
Chapter of the Building Industry Association and general open sessions conducted at varied
intervals at the invitation of the Department to promote and generate public input on
possible suggestions to improve the Department's service levels.
4, To continue to provide technical support and function as a lead Department for compliance
with the Americans with Disabilities Act (ADA) throughout the various City-owned
buildings,
Item 114A
Page 5 of 5
Department of Building and Housing February 26, 1993
Proposed FY 1993-94 Budget Page 5
No supplementals are offered in the proposed budget. Expenditures will reflect a carry-over from
Fiscal Year 1992-93 with lninor adjustments to four accounts due to conditions beyond the control
of the Department, however as previously referenced, the Department has reduced operations
accounts to compensate for the increases,
COMPONENT THREE - DEPARTMENTAL OBJECITVR<¡'
The Department's primary objective for the coming fiscal year will be to continue to refme the
public relations skills within each level of the organization, While the Department has
implemented numerous programs over the past five years to enhance our professional relationship
with the community, the merits to insure continued success are premised upon the continued focus
of enhancing our public relations. As a measure to insure such success will continue, the following
objectives will be undertaken to enhance service to our many diversified clients:
I. To continue the Department's starting time of 7:00 a,m" Monday through Friday for
customer service at either the Public Counter and/or for Field Inspection and Code
Enforcement Personnel to be available at the job-site, place of business or residence,
2. To continue the City's outstanding Community Appearance Program on a quarterly
calendar basis throughout the fiscal year with a target of 800 properties for the year, Staff
has developed this program with neighborhood involvement via Neighborhood Watch
block captains and community volunteers, This year the Department will be seeking a
greater involvement from the business community and local service clubs for underwriting
portions of the cleanup/fix-up campaigns,
3. To continue to provide a positive communication link between the business community and
the Department by interacting with members of the professional community at monthly
intervals, inclusive of the Board of Realtors, Chamber of Commerce, the South County
Chapter of the Building Industry Association and general open sessions conducted at varied
intervals at the invitation of the Department to promote and generate public input on
possible suggestions to improve the Department's service levels,
4. To continue to provide technical support and function as a lead Department for compliance
with the Americans with Disabilities Act (ADA) throughout the various City-owned
buiJdings,
Item 114B
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