HomeMy WebLinkAbout1994/12/12 Board of Appeals & Advisors Agenda Packet (2)
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Item 114A
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''1 order to provide continuity in board, commission, and/or committee membership the ·
2rms of office are staggered; and individuals may be appointed to more than one term.
Provisions of the City Charter limit the number of consecutive terms served on a board or ·
commission to two, thus providing the opportunity. for maximum citizen participation,
When new boards or commissions are formed or when a majority are appointed at the
same time, members will draw straws to determine the length of terms in order to defer ·
later loss of talent when the terms expire on the same date, However, on selected
occasions, board, commission, and/or committee members may be appointed to another
advisory body; thus retaining a valuable pool of talent and experience, ·
Attendance - If a member of a board or commission is absent consecutively from three ·
regular meetings of such board or commission, unless by permission of such board or
commission expressed in its official minutes, or is convicted of a felony or crime involving
moral turpitude, or ceases to be a qualified elector of the city, the office shall become ·
vacant and shall be so declared by the City Council. [Charter Section 602(c)],
Also, the City Council has established the following attendance policy for all boards, ·
commissions, and committees: (Policy 110-03)
· Members shall be required to attend 75% of the meetings called during one ·
fiscal year, This requirement includes special meetings, conferences, and
workshops, ·
The boards, commissions, and committees shall have the authority to grant
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approval for certain types of excuses as approved by the City Council. ·
Official excuses shall be defined as illnesses (family and/or personal),
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business commitments, vacations, and "Acts of God," ·
· An excused absence from any meeting must be called in to the secretary or
chair prior to the scheduled meeting and shall be recorded in the minutes as ·
excused or unexcused by a vote of the board or commission, .
· Any member who is nearing the percentage of missing 25% of the meetings ·
shall first be given written notice by the secretary or the chair so that he/she
can request a clarification from the assigned b/c/c.
· In July of each year, the secretary shall submit to the City Clerk a record of ·
attendance, This attendance record will note the percentage of absences for ·
the members for the preceding fiscal year (July I-June 30), Any member
missing 25% or more of the b/c/c meetings during the past year without
official excuses shall automatically have his/her seat vacated, ·
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