HomeMy WebLinkAboutRCC AGENDA PK 2002/07/09
COUNCIL AGENDA STATEMENT
Item No.:
Meeting Date: 07/09/02
ITEM TITLE: Report; Consideration of the establishment of a General Plan Update
Steering Committee and three Subcommittees
Resolution Authorizing the fonnation of committees in conjunction with
the General Plan Update, approving a committee structure to include a
Steering Committee and three Subcommittees, and making provisions
related to the membership thereto and operation thereof
SUBMITTED BY: Director of Planning and Building
REVIEWED BY: City Manager (4/Sths Vote: Yes_ No--.XJ
As part of its actions on the General Plan Update Public Outreach & Participation Program on
April 9, 2002, Council approved a draft approach for the use of committees to help guide the
process and assist in preparation of the Plan. The General Plan Management Team has since
prepared a specific proposal for Council action, consisting of a Steering Committee and three
Subcommittees covenng Economic Development, Environment & Open Space, and
Infrastructure & Services. The proposed committees incorporate representation from key
community stakeholder interests, select City boards and commissions, and residents,
RECOMMENDATION: That Council approve the proposed committees' fonnation and
structure, and direct staff to proceed with completing the selection of members for Council
ratification.
BOARDS/COMMISSIONS RECOMMENDATION: N/A
DISCUSSION:
Background
On April 9, 2002, the City Council approved a comprehensive Public Outreach & Participation
Program to include a broad range of community input and involvement in the General Plan
Update, The following three major fonns of input were included:
Town Hall Meetings - which would be held at key points during the Update process to
gather initial public input on community issues and concerns, share results of this input
along with infonnation from area-wide studies and technical reports, and to discuss and
Page 2, Item No.:
Meeting Date: 07/09/02
shape the resulting land use and transportation alternatives to be included in the General
Plan.
"Visioneer" Program- which involves citizens who volunteer their time to collect input
from individuals and members of groups, organizations, neighborhoods, and communities
to which they belong, Standardized input cards ask questions regarding people's feelings
about current needs and the future of Chula Vista, The Visioneer program will also be
used to discuss community-level land use planning proposals later in the process.
Advisorv Committees- in addition to town hall meetings and visioneers, the appointment
of committees was intended to provide ongoing oversight and input to the Update process
itself, and to the overall objectives and vision for the General Plan, Committees were
also seen as a means for stakeholders to ensure that the various Areawide Studies
contained the infonnation and analysis necessary to make appropriately infonned
decisions.
Since April, staff has focused on commencing the first two of these input methods, and in
working with the General Plan Management Team (GPMT) to finalize the proposed structure
and membership of the advisory committees, Staff is now returning to Council for action on this
structure and membership so that actual member appointments can be completed, and the
committees can hopefully begin their work in August
Overview of the Proposed Committee Structure and Membership
The proposed committee structure would consist of a Steering Committee, and three
Subcommittees tied to each of the major topic areas of the General Plan Update (GPU);
Economic Development, Environment & Open Space, and Infrastructure & Services. The
committees are intended as a means for ongoing involvement in the Update by key stakeholder
interests, members of City boards and commissions, and residents, All the committees are
intended to operate under consensus-based decision making, In the limited instance that a
selected member of a committee may not be a City resident (i,e. one or more of the regional
environmental group representatives on the Environment & Open Space Subcommittee), then
that membcr shall serve in an ex-officio capacity, Attachment I presents a diagram of the
proposed committees' organization and makeup which is describcd below,
Steerinl! Committee
The Steering Committee is intended to primarily provide oversight to the GPU process,
and to build and sustain community leadership for the project It would serve to facilitate
communication among key stakeholders by providing a conduit for sharing infonnation,
issues and the perspectives of diverse interests in the community, In this capacity, it
would be used to guide establishment of a common, citywide vision, and to keep
everyone moving in that direction by providing the opportunity to monitor how each
stakeholder is advancing the process and meeting objectives.
Page 3, Item No.:
Meeting Date: 07/09/02
The Steering Committee would also be used to synthesize information coming from the
Areawide Studies and the Subcommittees 10 the development of land use and
transportation alternatives for the GPU
In order to reflect a complete compliment of the community, the Steering Committee is
proposed to consist of 12 members as follows:
· Seven (7) members would represent each of the key community stakeholder
interests (business, education, environment, community servIces, housing,
finance/real estate, and transportation). In order to enhance continuity and
communication between the Steering Committee and the Subcommittees, three of
these 7 positions (business, environment, and community services) would be
filled by an appointee from each of the Subcommittees,
· Four (4) members would be residents representing the main geographic subareas
of the City (northwest, southwest, east, unincorporated), The unincorporated area
(Bonita/Sunnyside) representative is proposed to serve in an ex-officio capacity.
· One (I) member from the Planning Commission,
Subcommittees
The three proposed Subcommittees (Economic Development, Environment, Open Space
& Sustainable Development, and Infrastructure & Services) are primarily intended to
serve as a means to identify and discuss issues and concerns, opportunities and
constraints, and key values and objectives related to each of the subject areas, They will
also review information from related Areawide Studies as it regards these topics, and
advance this information and any recommendations to the Steering Committee,
To ensure that varying perspectives on each of the Subcommittees' focus topics are
reflected, each Subcommittee consists of 13- I 4 people and includes representation from
select City boards and commissions, community organizations and residents. Following
is the proposed membership structure for each of the 3 Subcommittees:
Economic Development Subcommittee-
· The proposed fourteen (14) members are comprised of the complete, existing
membership of the City's Economic Development Commission (EDC) (9 voting,
plus 5 ex-officio), As shown by the dashed boxes under the Economic
Development Subcommittee on Attachment I, the EDC is somewhat unique in
that it already has a broad-based membership which contains representation from
the key components of economic development considerations, The EDC
membership has also been directly participating for a number of months in the
preparation of the City's Economic Development Strategy (EDS), The EDS is the
main General Plan Areawide Study that the Subcommittee will be working with,
Staff has discussed this proposal with the EDC who is in agreement.
Page 4, Item No.:
Meeting Date: 07/09/02
Environment, Open Space, & Sustainable Development Subcommittee (13 members)-
· All seven (7) members of the City's current Resource Conservation Commission
(RCC) would serve as the core membership. The RCC contains a good cross-
section of local environmental perspectives. Staff has discussed this proposal
with the RCC who is in agreement
· Four (4) members would represent regional environmental groups and sustainable
development interests such as the Sierra Club and Audubon Society, Any of these
representatives who are not City residents would be appointed as ex-officio
members,
· One (I) member from the current Otay Valley Regional Park Citizens Advisory
Committee is intended to represent perspectives on the recreational use of open
space,
· One (I) member from the City's Nature Center Board of Trustees is intended to
represent local resource perspectives,
Infrastructure & Services Subcommittee (13 members)-
· All nine (9) members of the City's current Growth Management Oversight
Commission (GMOC) would serve as the core membership. The GMOC's
membership already reflects a number of local facility and service perspectives,
and includes residents from geographic subareas of the City, Participation also
provides an opportunity to respond to the GMOC's recent request to become more
involved in forward planning efforts, which was presented to the Council on May
30, 2002, as part of the GMOC's Annual Report, Staff has discussed this
proposal with the GMOC who is in agreement
· One (I) member from the City's Cultural Arts Commission
· One (I) member from the Chula Vista Coordinating Council is intended to
represent the interests of the local health and human services community,
· One (I) member of the City's Housing Advisory Commission is intended to
represent local housing needs and issues,
· One (I) member from the City's Parks & Recreation Commission is intended to
represent local park and recreation facility and service needs,
It should be noted that in addition to the appointed membership on the committees, it is intended
that various city staff expertise, and individuals from outside agencies and organizations will be
asked to attend meetings from time-to-time to provide and discuss information, and to otherwise
serve as technical advisors to the committees,
Page 5, Item No.:
Meeting Date: 07/09/02
Selection and Appointment of Members
The selection and appointment of Steering Committee and Subcommittee members will be
administered through the General Plan Management Team (GPMT), with ratification by the City
Council, except in cases where commissions or groups are asked to designate one of their
members to serve, In those instances, the GPMT will simply infolTIl the Council of the designee
selected by that commission or group, The selection and appointment process consists of the
following three pieces which are outlined in Attachment 2, Staff will return to Council by early
August with proposed members requiring Council ratification,
Member appointments made bv the Council with action on this report-
As noted earlier, the City's current Economic Development Commission (EDC),
Resource Conservation Commission (RCC) and Growth Management Oversight
Commissions (GMOC) members would become the core membership of each of the
Subcommittees respectively (Economic Development, Environment & Open Space,
Infrastructure & Services), In the case of the EDC, it would serve as the entire
membership of the Economic Development Subcommittee,
Should Council approve the attached resolution to establish the committees, that action
would also appoint the EDC, RCC and GMOC membership to the Subcommittees as
noted above, No further action by Council would be needed for those members,
Member appointments to be returned to Council for ratification-
Subsequent to Council's action on tonight's report, the following committee positions
would be solicited through the GPMT who would then recommend proposed members
for Council ratification:
Steering Committee positions for-
- Education
- Housing
- Transportation
- Finance/Real Estate
- Residents At-Large (north, south, east, unincorporated (ex-officio))
To solicit prospective residents at-large members, staff will send a letter to
all persons participating as "visioneers" asking if they, or someone else
they would like to nominate, are interested in serving on the Steering
Committee. Members must reside within the respective areas.
Environmental & Open Space Subcommittee positions for-
- (4) Regional environmental & sustainable development interests
Member Appointments not requiring further Council action-
Page 6, Item No.:
Meeting Date: 07/09/02
Three of the positions on the Steering Committee are to be filled by persons representing
each of the Subcommittees, and are proposed to be selected by each of the
Subcommittees at their first meeting. Several of the Subcommittee positions are to
represent City boards or commissions or an outside group/agency, and are proposed to be
selected by that entity to represent them. In these instances, further action by the Council
is not required, however, the GPMT will notify the Council of the selections made,
These are the positions that are affected:
Steering Committee-
- Business (to be filled by a member of the Econ, DeveL Subcommittee)
- Environment (to be filled by a member of the Env. & O,S. Subcommittee)
- Community Services (to be filled by a member of the Infra. & Serv, Subcom,)
Subcommittees-
- OVRP CAC representative (Env. & O.S. Subcommittee)
- Nature Center Board of Trustees representative (Env, & O.S, Subcommittee)
- Chula Vista Coordinating Council representative (Infra, & Serv, Subcomm,)
- Cultural Arts Commission representative (Infra. & Servo Subcomm.)
- Housing Advisory Commission representative (Infra, & Serv, Subcomm,)
- Parks & Recreation Commission representative (Infra, & Servo Subcomm.)
Operational Guidelines for the Committees
In order to provide documentation as to the structure, roles, functions and operation of the
Steering Committee and the Subcommittees, staff has prepared an "Operational Guidelines"
document for each. They are included in Attachments 3A through 3D, and will be established
through Council's action on the Resolution accompanying this report,
FISCAL IMP ACT:
None, Staff time and materials associated with supporting the committees were included with
the General Plan Update budget previously approved by Council.
Attachments
L Committees Organizational Diagram
2. Overview of Membership Selection
J, Operational Guidelines for the Committees
JA Steering Committee
38 Economic Development Subcommittee
3.C Environment, Open Space & Sustainable Development Subcommittee
3D Infrastructure & Services Subcommittee
CITY OF CHULA VISTA GENERAL PLAN UPDATE
ENVIRONMENT, OPEN SPACE &
SUSTAINABLE DEVELOPMENT SUBCOMMITTEE
OPERATIONAL GUIDELINES
COMMITTEE STRUCTURE AND MEMBERSHIP:
The General Plan Environment, Open Space & Sustainable Development Subcommittee
(GPEOSDS) is comprised of 13 members representing a broad range of local and regional
interests as outlined below,
· All seven (7) members of the City's Resource Conservation Commission (RCC),
· Four (4) members representing regional environmental groups and sustainable
development interests (e,g, Sierra Club, Audubon Society, etcl
Members for these positions will be recommended by the General Plan Management
Team and ratified by the City CounciL Any of these members who are not City residents
will be ex-officio.
· One (I) member from the Otay Valley Regional Park Citizens Advisory Committee, to be
selected by that Committee,
· One (I) member from the Nature Center Board of Trustees, to be selected by that Board.
The Subcommittee will select one of its members to serve as the "Environment" representative
on the General Plan Update Steering Committee.
GENERAL FUNCTIONS AND DUTIES:
The GPEOSDS would serve primarily to identify and discuss issues and concerns, opportunities
and constraints, and key values and objectives related to environmental considerations for the
GPU They will also review infonnation from select areawide studies, and advance this
infonnation and any comments or recommendations to the Steering Committee, Areawide study
topics for this Subcommittee include environmental baseline studies, natural systems and
biology, water supply and conservation, energy, solid and hazardous waste, air quality, and the
environmental impact report for the GPU. Their general functions and duties would be to:
· Represent the interests and perspectives of various environmental constituencies in the
GPU process.
· Represent these interests on the General Plan Update Steering Committee,
General Plan Update Economic Development Subcommittee-
Operational Guidelines
July 2, 2002 Page 2
· Assist in identifying solutions that will work, and supporting buy-in and consensus-
building.
· Review and provide input on key issues and objectives related to environmental, open
space and sustainable development considerations for the GPU,
· Provide oversight and input to the content & preparation of areawide studies related to
Subcommittee's purview as noted above,
· Review initial outcomes of attendant areawide studies and discuss responses & reactions
to the infonnation relative to:
· Major themes or issues
· Possible policy topic areas
· Land use and transportation considerations or implications
· Considerations as to how to ensure issues or policy topics get appropriately
add ressed
· Suggested GPU goals, objectives and policies,
· Provide input as to maintaining balance on issues, tradeoffs and any conflicts related to
the Subcommittee's purview,
· Provide input and feedback on land use & transportation alternatives relative to their
consideration of, and response to, environmental, open space and sustainable
development issues,
· Review and provide input on GPU goals, objectives & policies related to environmental,
open space and sustainable development matters,
· Provide periodic reports to the Steering Committee on the status and outcomes of the
Subcommittee's work
TERM OF SERVICE AND ATTENDANCE
· The tenn of service for all members shall be through the duration of the General Plan
Update, Upon adoption of the General Plan Update by the City Council, the Economic
Development Subcommittee shall be sunset, unless otherwise detennined by the City
CounciL
· Member attendance at meetings is critical to the Subcommittee's function, Members
should plan to attend 90 percent of the meetings. Should a member miss two (2)
meetings in a row, or more than three (3) meetings total, the chair will have the right to
consider whether to replace that member.
· Any member who cannot make a meeting should provide 24 hour advance notice to the
chair or city General Plan staff
OPERATION OF MEETINGS
General Plan Update Economic Development Subcommittee-
Operational Guidelines
July 2, 2002 Page 3
· The chair and vice chair of the RCC wi]] also serve as the chair and vice chair of the
Subcommittee for the purposes of meeting conduct
· Meetings wi]] be held approximately once per month (typica]]y in the evenings) as the
chair calls, and may be held in conjunction with a meeting of the RCC
· Standard meeting location would be in the City's Public Services Building, although it
may be preferable, at times, to hold a meeting in different parts of the City,
· Meetings would be open to the public and notices would be posted at the City's Public
Services Building. Agendas and synoptic minutes wi]] be prepared,
· Meetings of the Subcommittee, and notices thereof, will be governed by the same rules
and regulations by which the RCC is bound in the conduct of public meetings.
· In accordance with provisions of the Brown Act, all meetings of the Subcommittee shall
be noticed as joint meetings of the RCC.
· Decision making and any recommendations by the Subcommittee will be by consensus,
· Seven (7) members will constitute a quorum for conduct of the Subcommittee's business,
(J:lplanningledlgp public outreach\GPEOSDS 07-02-02,doc)
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-;:!---z:: Memorandum
ClfYOf
CHUlA VISTA Deparhnen1: of Planning and Building
Date: July 22, 2002
To: John Schmitz, Byron Estes, Jim Sandoval, Marilyn Ponseggi,
Nora McMartin
From: Lynnette Tessitore-Lopez, Associate Planner
Subject: Committee Appointments for the Historic Preservation Task Force
The City Council has approved the creation of a Historic Preservation Ad Hoc Task Force, This
task force will be comprised of one member from each of the following groups: Resource
Conservation Committee, Design Review Committee, Planning Commission, Town Centre
Project Area Committee, The Heritage Museum Board of Directors, Each Committee must
appoint one member to serve on the Task Force by August 23, 2002, The first meeting is
scheduled for August 29, 2002- I have enclosed the Council Referral that describes what the Ad
Hoc Committee's objectives and goals are, Please contact me at extension 5465 if you have any
further questions.
COUNCIL INFORMATION MEMORANDUM
DATE: August 13, 2002
TO: The Honorable Mayor and City Council
VIA: David D, Rowlands lL, City Manager
FROM: Robert A. Leiter, Director of Planning and Building
SUBJECT: Proposal for Historic Preservation Strategic Plan
Interest in the City's historic preservation program has increased with Council adoption of the
Mills Act Program. At the City Council meeting of December 4, 2001 the Council considered
the historic designation of the Fischer House, In conjunction with Council discussion on this
request, Council members asked staff to review the current status of the City's historic
preservation program and to propose amendments if needed. As a result, over the past few
months staff has been reviewing the City's current policies and procedures for historic
preservation,
The Resource Conservation Commission is the City entity charged with considering historic
preservation, Therefore, as part of the review of the existing program, our staff met with Charles
Bull, RCC chainnan, and Pamela Bensoussan, an RCC member with specific knowledge and
interest in historic preservation activities. As a follow up to this meeting, our staff met with the
RCC to discuss a comprehensive approach to reviewing the City's historic preservation policies,
programs, and activities, which would be coordinated with the City's General Plan Update.
Under this proposal, which was endorsed by the RCC, an ad hoc committee, made up of
representatives of the Resource Conservation Commission, Planning Commission, Design
Review Committee, Town Centre Project Area Committee, and Heritage Museum Board, would
be fonned for the purpose of developing an overall strategic plan for historic preservation, The
City has been ab1e to obtain the services of Wayne Donaldson, a consultant with extensive
experience in historic preservation programs, to assist in the development of this plan. The costs
of consultant services would be covered by the adopted Planning and Building Department
budget.
The ad hoc committee would: conduct an overall evaluation of the existing historic preservation
program, detemline an appropriate program for the future, and identify key tasks to be perfonned
now and tasks to be incorporated into the Genera1 Plan Update, Staff would attend all meetings
and would provide administrative and infonnationa1 support to Task Force and consultant. This
committee would commence its efforts within the next month, and would conclude its work three
to four months lateL The goa1 of the committee would be to develop recommendations of what
the City of Chula Vista Historic Preservation Program should be and an action plan for how we
can get there, Staff would then prepare a report to City Council setting forth the
recommendations of the committee and how they can be accomplished.
Historic Preservation Strategic Plan Page 2
Please let me know if you have any questions on this matter, or would like to have this matter
discussed at a future City Council meeting, Otherwise, it is our intent to proceed in setting up
this ad hoc committee and developing a strategic plan in accordance with the approach outlined
above.
J:\Planning\Lynnettc\council\ad hoc committee COUNCIL INFORMATION MEMO 3.doc