HomeMy WebLinkAboutAgenda Packet 1999/11/09
AGENDA .
"i declare under penalty of perjury that 1 am
NOVEMBER 9,1999 ampio,e'! b} tl-:a City of Chuia Vista in the 6:00 P.M,
O.flce 01 ":'a f,ity C:er!< w:! that I posted
this A3cn"~¡~Jo'.jce en the Bulletin Board at
CALL TO ORDER the Public e( ices [JtI;IJin~ it at City ~'
DATED, 5 SIGï~ED '-A1r
1. ROLL CALL: Council members Davis, Moot, Padilla, Salas, ana Mayor Horton.
2. PLEDGE OF ALLEGIANCE TO THE FLAG, MOMENT OF SILENCE
3. SPECIAL ORDERS OF THE DAY
A. Oath of Office: Janice Lambert - Child Care Commission.
B. Employee Recognition Award of the Month - Donna Toledo, Secretary to the
Assistanty.tyManager, Administration. A proclamation will be presented by Mayor
Horton.
C. A proclamation will be presented to Roberto Saucedo of the Public
WorkslEngineering Department for his 27 years of service to the City. Mayor Horton
will present the proclamation.
D. Melody Cernitz and Neisha Glenn, from the Friends of the Arts, will introduce the
"Hansel & Gretel Duet," performed by Neisha's Dance Academy and directed by
Neisha Glenn.
CONSENT CALENDAR
(Items 4 through 15)
The stqffrecommendations regardin}: thefiJlloH'in}: items listed under the Consent
Calendar will be enacted by the ('ouncil by one motion, without discussion, unless
a Coullcilmember, a member (!lthe public, or City slc!ffrequests that the item be
removed for discussion. If you wish to speak on one of these items, pleasefill out a
"Request to Speak" form (availahle in the lobby) and suhmit it to the City Clerk
prior to the meeting. Itemsfmlledfrom the Consent Calendar will he discussed ({fier
Action Items. Items pulled by the public will he thefrst items of business.
4. WRITTEN COMMUNICATIONS
A. Letter from the City Attorney stating that the City Council did not meet in Closed
Session on October 19, 1999.
Staff recommendation: The letter be received and filed.
5. ORDINANCE 2799 APPROVING THE SAN MIGUEL RANCH PLANNED
COMMUNITY DISTRICT REGULATIONS AND LAND USE DISTRICT MAP
(SECOND READING AND ADOPTION)
Trimark Pacific-San Miguel, LLC has applied for approval ofthe 743-acre San Miguel Ranch
SPA Plan and related required documents. The SPA Plan is intended to consistently
implement the San Miguel Ranch Amended Horseshoe Bend General Development Plan,
which was approved by Council in December of 1996. At that time, the landowner was
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Agenda 2 November 9, 1999
Emerald Properties Corporation and the project encompassed two, non-contiguous parcels
known as the North and South parcels. The 1,852-acre North parcel has since been
established as a permanent ecological preserve, and the 743-acre South parcel has been
purchased by Trimark Pacific-San Miguel LLC, who is processing this SPA Plan for the
South parcel only.
Staff recommendation: Council place the ordinance on second reading and adoption.
(Director of Planning and Building)
6. RESOLUTION APPROVING AGREEMENT FOR THE CONSTRUCTION OF PARKS
IN OTAY RANCH SPA ONE BETWEEN MCMILLIN OTAY RANCH LLC, OTAY
PROJECT LP, AND THE CITY
The Otay Ranch and McMillin Companies are in the process of meeting their park obligations
on SPA One as they proceed to get final map approvals and comply with the requirements of
their Public Facility Finance Plans The neighborhood parks will all be turnkey parks
constructed by the developers and they will receive park credit against the Park Acquisition
and Development (P AD) fees. The Community Park is located offsite and fees are being paid
for its eventual development. The purpose of this agreement is to simplifY in an equitable way
the joint obligations for both Otay and McMillin.
Staff recommendation: Council adopt the resolution. (Deputy City Manager)
7.A. RESOLUTION CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2000, FOR THE
ELECTION OF TWO MEMBERS OF THE CITY COUNCIL, AND SUBMITTING
CERTAIN CHARTER AMENDMENT(S) TO THE PEOPLE, AS REQUIRED BY THE
PROVISIONS OF THE CHULA VISTA CHARTER AND THE LAWS OF THE STATE
OF CALIFORNIA RELATING TO THE CONDUCT OF ELECTIONS
B. RESOLUTION ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE
OFFICE PERTAINING TO MATERIALS SUBMITTED TO THE ELECTORATE AND
THE COSTS THEREOF FOR THE GENERAL MUNICIP AL ELECTION TO BE HELD
ON TUESDAY, MARCH 7, 2000
The purpose of the March 7, 2000 General Municipal Election is to select two members of
the City Council to fill Seats 3 and 4 for full terms consisting of four years, commencing
December 2000; and to submit certain Charter Amendment(s) to the people.
Staff recommendation: Council adopt the resolutions. (City Clerk)
8. RESOLUTION AUTHORIZING TEMPORARY STREET CLOS URES ON NOVEMBER
13, 1999, FOR AN ORGANIZED BAND REVIEW SPONSORED BY THE CHULA
VISTA HIGH SCHOOL ASSOCIATED STUDENT BODY
The Chula Vista High School Associated Student Body is requesting permission to conduct
an organized band review on November 13, 1999.
Staff recommendation: Council adopt the resolution (Chief of Police, Director of Public
Works, and Risk Manager)
Agenda 3 November 9, 1999
9. RESOLUTION ACCEPTING A FOUR YEAR GRANT AWARDED TO THE CHULA
VISTA LITERACY TEAM CENTER BY THE CALIFORNIA DEPARTMENT OF
EDUCATION FOR AN EVEN START F AMIL Y LITERACY PROGRAM; AMENDING
THE FISCAL YEAR 1999/2000 BUDGET BY APPROPRIATING UNANTICIPATED
GRANT FUND REVENUE IN THE AMOUNT OF $256,325 TO THE LIBRARY AND
RECREATION DEPARTMENT BUDGET FOR EXPENDITURES ASSOCIATED WITH
THE EVEN START FAMILY LITERACY PROGRAM; APPROVING THE
MEMORANDUM OF UNDERST ANDING WITH THE CHULA VISTA ELEMENT AR Y
SCHOOL DISTRICT REGARDING JOINT OPERATION OF THE EVEN START
FAMILY LITERACY PROGRAM, AND AUTHORIZING THE DIRECTOR OF
LffiRARY AND RECREATION TO EXECUTE THE MEMORANDUM OF
UNDERSTANDING (4/5TH'S VOTE REQUIRED)
The Chula Vista Public Library, in collaboration with the Chula Vista Elementary School
District, has applied to the California Department of Education for $275,000 in Even Start
Familv Literacv Program grant funds for fiscal year 1999/2000. Even Start is a federally
funded, intergenerational family literacy program designed to provide intensive in-home and
center-based services to parents and their young children considered at high risk for future
academic failure and continuing cycles of poverty. A grant of $256,325 has now been
awarded for the first year of operation for fiscal year 1999/2000. This award represents first
year funding of a four-year grant cycle ending on June 30,2003.
Staff recommendation: Council adopt the resolution. (Library and Recreation Director)
10. RESOLUTION ACCEPTING BIDS AND A WARDING CONTRACT FOR THE
MODIFICATION OF TRAFFIC SIGNAL SYSTEMS AT INDUSTRIAL
BOULEV ARD/"L" STREET AND HILL TOP DRIVE/ORANGE A VENUE TO TRASIG
CORPORATION, AND TRANSFERRING $8,000 FROM ACCOUNT 24592320 (TF232)
TO ACCOUNT 24592500 (TF250) FOR THE PROJECT
On September 29, 1999, sealed bids were received from two electrical contractors for the
modification of existing traffic signal systems. Trasig Corporation submitted the low bid of
$127,662.50
Staff recommendation: Council adopt the resolution. (Director of Public Works)
II. RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT TO T&M
ELECTRIC, INC, DBA PERRY ELECTRIC FOR THE INSTALLATION OF STREET
LIGHTS ALONG "E" STREET BETWEEN FOURTH A VENUE AND TOYON LANE IN
THE CITY (TF268) AND TRANSFERRING $2,000 FROM THE COMPLETED MAIN
AND DATE SIGNAL PROJECT (TF232) AND $23,303 FROM THE COMPLETED
TRAFFIC SIGNAL LOOP REHAB PROJECT (TF252) FOR THE CONSTRUCTION OF
THE PROJECT
On September 14, 1999, sealed bids were received from three electrical contractors for the
installation of the street lighting. A low bid of $128, I 00 was received from T &M Electric,
Inc., dba Perry Electric.
Staff recommendation: Council adopt the resolution. (Director of Public Works)
Agenda 4 November 9, 1999
12.A. RESOLUTION AMENDING THE FISCAL YEAR 1999/2000 CAPITAL IMPROVEMENT
PROJECT (CIP) BUDGET TO ADD THE PUBLIC WORKS OPERATIONS
INFORMATION SYSTEM MODERNIZATION AND EXPANSION PROJECT,
APPROPRIATING FUNDS THEREFOR FROM VARIOUS A V AILABLE FUND
BALANCES, AND TRANSFERRING APPROPRIATIONS THEREFOR FROM THE
PUBLIC WORKS DEPARTMENT (4/5TH'S VOTE REQUIRED)
B. RESOLUTION WAIVING THE CONSULTANT SELECTION PROCESS AS
IMPRACTICAL AND AWARDING A PURCHASING AND MAINTENANCE
AGREEMENT OF $221, 100 FOR THE UPGRADE AND EXPANSION OF THE PUBLIC
WORKS OPERATIONS' WORK MANAGEMENT SYSTEM TO STANTEC
CONSULTING, INc.
C. RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PURCHASING AND MAINTENANCE AGREEMENT IN THE AMOUNT OF $86,200
FOR THE PURCHASE OF A NEW CITY FLEET MAN AGEMENT SYSTEM WITH CCG
SYSTEMS, INc. THROUGH A COOPERATIVE PURCHASE WITH THE CITY OF
FREMONT
The Operations Division of the Public Works Depm1ment had submitted a CIP request for
modernization and expansion of its information systems and computer hardware, but was
directed to bring forward a mid-year proposal once the exact costs were known. The
Division has used a work management software system since 1986 to track the work
production of most of the maintenance divisions. This older software is not Y2k-compliant
and has limited capabilities.
Staff recommendation: Council adopt the resolutions. (Director of Public Works)
13. RESOLUTION APPROVING THE FIRST AMENDMENT TO THE DETENTION BASIN
AND SILTATION AGREEMENT WITH MCMILLIN OTAY RANCH, LLC AND
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT
This is an amendment to the existing agreement with McMillin for Telegraph Canyon that will
exclude all areas located within Poggi Canyon basin encumbered by the agreement.
Staff recommendation: Council adopt the resolution. (Director of Public Works)
14. RESOLUTION INCREASING THE ANNUAL EXPENDITURE LIMIT WITH ESGIL
CORPORATION BY $100,000 TO PROVIDE PLAN CHECK ENGINEERING
SERVICES, APPROPRIATING $80,000 FROM THE A V AILABLE BALANCE OF THE
GENERAL FUND, AND AMENDING THE FISCAL YEAR 1999/2000 BUDGET OF THE
PLANNING AND BUILDING DEPARTMENT TO REFLECT THE ADDITIONAL
APPROPRIATION (4/5TH'S VOTE REQUIRED)
In June 1998, Council approved a resolution approving the agreement with Esgil Corporation
to provide plan check engineering services for the Department of Building and Housing on
an as-needed basis. The resolution established a maximum expenditure of$1 00,000 for these
services during fiscal year 1999/2000. Due to a higher than anticipated increase in
construction activity and staff vacancies, the Department of Planning and Building is
requesting this limit be raised by $100,000 in order to cover existing financial commitments
Agenda 5 November 9, ] 999
and to address a continuing need for these services through the remainder of the current fiscal
year.
Staff recommendation: Council adopt the resolution. (Director of Planning and Building)
]5. QUARTERLY F]SCAL STATUS REPORT FOR THE F]RST QUARTER OF FISCAL
YEAR ] 999/2000
Section 504 (f) of the City Charter requires quarterly and annual fiscal status reports. A
report covering the first quarter of Fiscal Year 1999/2000 is before Council for consideration.
Staff recommendation: Council accept the report. (Director of Finance )
ORAL COMMUNICA nONS
ITEMS PULLED FROM THE CONSENT CALENDAR
OTHER BUSINESS
]6. CITY MANAGER'S REPORTS
A. Scheduling of meetings.
]7. MAYOR'S REPORTS
A. Ratification of appointment to the Bayfront Conservancy Trust - Herbert L. Young
(to fill vacancy created by Board member Anderson and whose term will expire
November 9, 2001)
B. Free SANDAG Public Workshop on Wednesday, November 10, 1999,6:30 to 9:00
p.m., Southwestern College: "How Can We Best Handle New Growth?"
]8. COUNCIL COMMENTS
Councilmember Padilla
A. Ratification of appointment to the Mobilehome Rent Review Commission - Thomas
E. Teagle (to fill vacancy created by Commissioner Rowley, whose term expires June
30, 200!).
ADJOURNMENT to a Closed Session, thence to an Adjourned Meeting of the City Council on
Monday, November 15, 1999, at 4:00 p.m. in the Council Conference Room,
Administration Building, and thence to the Regular Meeting of November ] 6,
1999, at 600 p.m. in the Council Chambers.
***An Adjourned Joint Meeting of the Redevelopment Agency and City Council
will be held immediately following the City Council Meeting.***
"I declare under penalty of perjury that am
employed by the City of Chula Vista in the
Office of '~i'e City CI~I"( on-' t:mt I posted
this A3enG¡;/N"'CiGo en tile O'.'I11l:n Board at
the pub1~J~ Bu:idinJ ~on
Tuesday, November 9, 1999 DATED. . SIGNED' "-":-'" Council Chambers
6:00 p.m. Public Services Building
(immediately following the City Council Meeting)
CHULA VISTA CITY COUNCIL CLOSED SESSION AGENDA
Effective April I, 1994, there have been new amendments to the Brown Act. Unless the City
Attorney, the City Manager or the City Council states otherwise at this time, the Council will discuss
and deliberate on the following items of business which are permitted by law to be the subject of a
closed session discussion, and which the Council is advised should be discussed in closed session to
best protect the interests ofthe City. The Council is required by law to return to open session, issue
any reports of final action taken in closed session, and the votes taken. However, due to the typical
length of time taken up by closed sessions, the videotaping will be terminated at this point in order
to save costs so that the Council's return I¡'om closed session, reports of final action taken, and
adjournment will not be videotaped. Nevertheless, the repol1 of final action taken will be recorded
in the minutes which will be available in the City Clerk's Ot1ìce.
CONFERENCE WITH LEGAL COUNSEL REGARDING:
Significant exposure to litigation pursuant to Governmeut Code Section 54956.9(b)
. Claim No. 99-15-006.
Initiatiou of Litigatiou JUI'suant to Government Code Section 54956,9(b)
. One Case.
PUBLIC EMPLOYEE PERFORMANCE EV AUlA nON - Pursuant to Government
Code Section 54957
. City Manager.
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CllY OF
CHUlA VISfA
OFFICE OFTHE CITY ATTORNEY
Date: October 20, 1999
To: The Honorable Mayor and city council
From: John M. Kaheny, City At torney
Re: Report Regarding Actions Taken in Closed Session
for the Meeting of 10/19/99
The City Attorney hereby reports that the city Council did not meet
in Closed session on October 19, 1999.
JMK:lgk
'-/-/
276 FOURTH AVENUE' CHULA VISTA. CALIFORNIA 91910' (619) 691-5037' FAX (619) 409-5823
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-11-
CllY OF
CHULA VISTA
MEMORANDUM
November 3,1999
To: The Honorable Mayor and City Council
From: David D. Rowlands, Jr., City Manager (d t"" ¡¡/
Subject: J/v
Council meeting of November 9, 1999
This will transmit the agenda and related materials for the regular City Council meeting
of Tuesday, November 9, 1999. Comments regarding the Written Communications are
as follows:
5a. This is a letter from the City Attorney stating that the City Council did not meet in
Closed Session on October 19, 1999, there were no actions taken which are
required under the Brown Act to be reported.
IT IS RECOMMENDED THAT THIS LETTER BE RECEIVED AND FILED.
DDR:mab
COUNCIL AGENDA STATEMENT
ITEM ~
MEETING DATE: 11/9/99
ITEM TITLE: Resolution Approving Agreement for the Construction
of Parks in Otay Ranch SPA One Between McMillin Otay Ranch LLC,
Otay Project LP, and the City of Chula Vista
SUBMITTED BY: Deputy City Manager
Director of Planning and Building
REVIEWED BY: City Manager ~~ (4/5 ths Vote: Yes_NO..lL)
The Otay Ranch and McMillin Companies are in the process of meeting their park obligations
on SPA One as they proceed to get final map approvals and comply with the requirements of
their Public Facility Finance Plans. The neighborhood parks will all be turnkey parks
constructed by the developers and they will receive park credit against the Park Acquisition
and Development (PAD) fees. The Community Park is located offsite and fees are being paid
for its eventual development. The purpose of this agreement is to simplify in an equitable way
the joint obligations for both Otay and McMillin. This is desirable and necessary since the
ownership and the park obligations of the two parties cross over Village boundaries. Thus,
they both have partial responsibility for constructing parks within certain neighborhoods. This
agreement does not increase any park obligations, nor does it alter the developer's duty to
provide parks but merely clarifies each developer's specific obligations.
RECOMMENDATION:
It is recommended that the City Council adopt the attached resolution defining how the park
obligation to fund and build neighborhood and community parks between Otay Ranch and
McMillin Companies in SPA One should be addressed.
BOARDS/COMMISSION RECOMMENDATION:
Not Applicable
BACKGROUND:
As shown on Exhibit A, there are 12 public and private park areas in SPA One of Otay Ranch
(6 public and 6 private). Seven of the parks are on the Otay Ranch Company ownership and
three on the McMillin ownership. The remaining two parks (which happen to be public) are
split with part of the park on one ownership and part on the other's ownership. It is preferable
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to have all of the parks constructed as a single development phase and by one developer as a
turnkey facility.
The following information is presented as background on which the agreement is based. As
indicated in Table 1 below, the total demand for parks in SPA One based on our City standard
of 3 acres per 1,000 population is 45.35 acres. What is actually provided by SPA One is
31.18 acres of neighborhood parkland and 14.18 acres of community parkland for a total of
45.36 acre (slightly above the standard).
TABLE 1
Provided
31.18
14.18
45.36
Table 2 indicates the supply and demand of parkland proposed by ownership. First, as to
demand, The Otay Ranch Company's total demand for parks would be 32.45 acres and
McMillin's 12.28 acres. However, the Otay Ranch Company's supply of neighborhood parks is
only 18.27 or a difference of 14.18 acres. In essence, due to the way the land ownership was
split, McMillin ended up with a disproportionate share of the SPA One neighborhood park
facilities compared to Otay Ranch. The situation can be balanced and equity reestablished if
Otay Ranch Company picks up all of McMillin's community park obligations in addition to
their own.
TABLE 2
I Park Demand and Supply I
Type Otav Ranch Co. McMillin Co. Total
Neighborhood 18.27 12.91 31.18
Community 14.18 0.00 14.18
Provided 32.45 12.91 45.36
Demand 32.45 12.28 44.73
Difference 0.00 0.63 0,63
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DISCUSSION:
The agreement is broken down into three sections: McMillin's obligations, Otay Ranch's
obligations and the City's obligations. McMillin has to provide security for and construct five
turnkey private and public neighborhood parks in the Lomas Verdes project which includes
parks P-5, P-6, P-7, P-8 and P-9, and a Paseo trail (this latter park and trail is also partially
on property owned by the Stephen and Mary Birch Foundation Inc.).
Otay Ranch has to provide security and construct two turnkey public neighborhood parks in the
Otay Ranch project which includes parks P-l (Heritage Park) and P-2.
In addition, Otay Ranch has an obligation to allow McMillin permission to grade and construct
that portion of P-6 which is on Otay Ranch property and to reimburse McMillin for those
costs. The agreement spells out how that occurs.
Finally, Otay Ranch is to provide for the total SPA One Community Park land dedication and
improvement fees. The land dedication is being satisfied by providing an Irrevocable Offer of
Dedication (IOD); instrument to the City for property located in Village Two. The
improvement requirements will be met by paying the improvement fees for community parks
(which average $234,000 per acre) with each fma1 map for Otay Ranch Villages One & Five
for the 14.18 acres of community parkland.
Both McMillin and Otay are subject to any updates or changes to the PAD fee ordinances or
any future SPA or Tentative Map changes that would change project density and thus park
requirements. Further, should turnkey neighborhood park expenditures fall short of the amount
the City would have collected in PAD fees for Neighborhood Park Improvements, the
Developers are responsible for paying the difference in PAD fees once their park construction
credits have been used up. The ongoing park expenditures will be audited by the City as park
construction on various parks proceeds. Likewise, if the developers have surplus parkland
dedication or improvement credits, they can be carried forward to future SPA's. The city's
intent however would be to minimize those circumstances and attempt to have each SPA
balance and stand on its own as to park requirements.
The City's obligations include release of bonds posted by McMillin for park fees which are
superceded by this agreement and to use its best efforts to reimburse McMillin with fees
collected from Otay for Park P-6 which bisects both properties.
FISCAL IMPACT:
The fiscal impact is that all of the neighborhood and community park obligations for SPA One
will be met through a combination of land dedication, turnkey park construction, and payment
of fees. The agreement specifies the how, when, and the division of duties between the two
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developers. Any City costs associated with the review and approval of turnkey parks will be
charged to those respective construction projects. The total PAD fee obligations are being met
by the developer with no impact on the City.
Attachments:
1. Exhibit A (Parks and Trails Location Plan)
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RESOLUTION NO. -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT FOR THE
CONSTRUCTION OF PARKS IN OTAY RANCH SPA ONE
BETWEEN McMILLIN OTAY RANCH LLC, OTAY PROJECT
LP, AND THE CITY OF CHULA VISTA
WHEREAS, the Otay Project and McMilllin Companies are in
the process of meeting their park obligations on SPA One as they
proceed to get final map approvals and comply with the requirements
of their Public Facility Finance Plans; and
WHEREAS, the neighborhood parks will all be turnkey parks
constructed by the developers and they will receive park credit
against the Park Acquisition and Development (PAD) fees; and
WHEREAS, the Community Park is located offsite and fees
are being paid for its eventual development; and
WHEREAS, the purpose of this agreement is to simplify in
an equitable way the joint obligations for both Otay and McMillin,
which is desirable and necessary since the ownership and the park
obligations of the two parties cross over Village boundaries; and
WHEREAS, both developers have partial responsibility for
constructing parks within certain neighborhoods; and
WHEREAS, said agreement does not increase any park
obligations, nor does it alter the developer's duty to provide
parks but merely clarifies each developer's specific obligations.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula Vista does hereby approve an Agreement for the
Construction of Parks in Otay Ranch SPA One between McMillin Otay
Ranch LtC, Otay Project LP, and the city of Chula vista, a copy of
which shall be kept on file in the office of the City Clerk.
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula Vista is hereby authorized and directed to execute said
Agreement on behalf of the City of Chula Vista.
Presented by Approved as to form by
ifo :J';rn " ~
George Krempl, Deputy City JOhnWaheny, City Atto ey
Manager
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AGREEMENT
Construction of Parks in Otay Ranch SPA One
McMillin Lomas Verdes & Otay Ranch
THIS AGREEMENT REGARDING THE CONSTRUCTION OF PARKS IN OTAY
RANCH SPA ONE ("Agreement") is made as of this 9th day of November,
1999, by and among the CITY OF CHULA VISTA, a municipal corporation
("City"), McMILLIN OTAY RANCH LLC, a Delaware limited liability
company ("McMillin"), and OTAY PROJECT L_P., a California limited
partnership ("OP"), with reference to the following facts:
WHEREAS, Otay Ranch Project is a Master Planned Community which
consists of Villages One and Five located in the City of Chula
Vista, California ("Project") as shown on Exhibit A hereto;
WHEREAS, McMillin owns that certain real property located in
the Project and more particularly described in Exhibit A-I attached
(the "McMillin Property"). The McMillin Property is a portion of
the land in Otay Ranch proj ect. McMillin is developing the
McMillin Property as a master planned community project commonly
known as "McMillin Lomas Verdes";
WHEREAS, OP owns that certain real property located in the
Project more particularly described in Exhibit A-2 attached (the
"OP Property"). The OP Property is a portion of the land in Otay
Ranch SPA One - OP is developing the OP Property as a master
planned community project commonly known as "Otay Ranch";
WHEREAS, Otay Ranch General Development Plan parks and open
space policies for Villages One and Five implement the 3 acres per
1,000 residents local park standard and requires the development of
45.35 acres of neighborhood and community parks in Villages One and
Five; 31.18 acres of neighborhood park will be provided in Villages
One and Five with 14.18 acres of community park acreage which
needs to be met and subsequently improved in a location in Village
Two, south of Olympic Parkway, for a total of 45.36 acres;
WHEREAS, the City's parklands and Public Facilities Ordinance,
Municipal Code Sections 17.10 et, seq, ("PLDO") , requires
development projects such as McMillin Lomas Verdes and Otay Ranch
to provide land and improvements for Neighborhood Parks and
Community Parks, and provides alternatives for the payment of in-
lieu park fees. The PLDO requirements have been imposed on the
McMillin Lomas Verdes and Otay Ranch projects through conditions of
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approval of tentative maps and through supplemental subdivision
improvement agreements;
WHEREAS, McMillin has posted bonds in the amount of $628,539.00
with the city to secure. its obligations under conditions of
approval of tentative maps and supplemental subdivision improvement
agreements to pay PLDO in-lieu fees;
WHEREAS, McMillin and OP intend by this Agreement to implement
the requirements of the PLDO and the conditions of approval of
their respective tentative maps by establishing in this Agreement
revised park land dedication, improvement and fee requirements for
OP and McMillin's individual portions of the Project but which
still guarantee that the total park requirements for Villages One
and Five are fully satisfied; and
WHEREAS, the parties hereto acknowledge that this Agreement
does not increase any park obligations for the Project, but rather
clarifies responsibility for the PLDO requirements attributable to
Villages One and Five.
NOW, THEREFORE, in consideration of the mutual covenants herein
contained, the parties agree as follows:
1. Definitions. In this Agreement:
1.1 "Commence Construction" or "Commencing Construction"
means when a construction permit or other such approval has been
obtained from the City or a construction contract has been awarded
for the improvement, whichever occurs first.
1.2 "Complete Construction" and "Completion of
Construction" means that construction of the park has been
completed to the reasonable satisfaction of the Director of
Planning and Building, but shall be prior to and shall not include
the City's established maintenance period required prior to
acceptance of the park by the City for public use.
1.3 "PAD fees" means Park Acquisition Development Fees.
1.4 "Turnkey" means designed and constructed consistent
with the provisions of the Chula Vista Landscape Manual and related
City specifications and policies in effect on the date of this
Agreement and as may be amended from time to time.
2. Supplement and Modification of Certain Park Requirements.
The parties agree that certain City park land dedication and fee
requirements applicable to the McMillin Lomas Verdes and Otay Ranch
projects within SPA One, Villages One and Five, will be satisfied
by this Agreement as set forth herein. The parties further agree
that except as specifically modified herein all previous
agreements, such as supplemental subdivision improvement
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agreements, by and between the parties as to certain park
obligations remain in full force and effect, including those terms
setting forth dates for commencement and completion of construction
of p~r~s, limitations on the issuance of building permits, and like
provJ.sJ.ons.
3. McMillin's Obligations.
3.1 Construction of Turnkey Neighborhood Parks. In
satisfaction of City park land dedication and park fee requirements
(for both Neighborhood Parks and Community Parks) applicable to the
McMillin Lomas Verdes project, McMillin agrees to construct Turnkey
Neighborhood Parks, consistent with the City's approved master plan
for each such park, shown on Exhibit B hereto and as set forth on
Exhibit C. The level of amenities shall be determined by the
Directors of Planning and Building and Library and Recreation in
conjunction with applicable provisions of the City's Landscape
Manual and Park Master Plan.
McMillin shall Complete Construction of each park within 8
(eight) months of City's authorization to Commence Construction.
McMillin may request that City extend the daters) for Commencing
Construction of a park either due to unreasonable delays by City in
approving park plans or acts of God beyond the control of McMillin
or City. City will not unreasonably deny such a request for an
extension of time.
3.2 Improvement Securities - Not less than 30 days
prior to Commencing Construction of a park listed on Exhibit C,
McMillin shall provide the City and thereafter maintain improvement
securities, in a form approved by the City Attorney, in an amount
equal to 110% of the cost of constructing the park improvements as
determined by City based upon final construction documents
submitted by McMillin. City has the right to use such securities
to Complete Construction of the park(s) should McMillin fail to
meet its obligation to do so; McMillin agrees to pay to City any
difference between the total costs incurred to Complete
Construction of the park(s) and any proceeds from the security.
3.3 Fee and Cost Differences. The parties hereto
acknowledge and agree that the cost of the park improvements
referenced herein shall reflect the level of PAD fees which could
have been collected pursuant to the PLDO. McMillin agrees to
comply with the requirements of the PLDO and further agrees that
should City determine by means of a budget and subsequent audit
that McMillin's actual cost to Complete Construction of the parks
set forth on Exhibit C is either less or more than the total amount
of PAD fees required by the PLDO for the property described on
Exhibit A-I, McMillin shall either respectively pay the difference
to city as referenced in Section 3.4c below or receive credit from
the City for excess costs for those park improvements which were
requested and the cost for which was approved by the City.
3
¿~c¡
McMillin may, at its own cost, increase the level of park amenities
as described in 3.1 above.
3.4 Park Obliqations. McMillin acknowledges and agrees
that:
a. should the PLDO be modified, McMillin will comply
with such modified ordinance as to those Final Maps
not yet approved by the City Council and that such
modifications may change the obligations contained
herein;
b. the terms set forth herein may be modified and
McMillin's obligations increased should changes such
as SPA amendments or density changes result in
population changes and thus modify the McMillin
Property park obligations; and
c. its neighborhood park improvement expenditures will
be credited against McMillin's total PAD fee
requirements and that when such credit is exhausted
as reasonably determined by the City, McMillin will
pay such fees as they become due pursuant to
Municipal Code sections 17.10 et, seq. with the
processing of each final map for the McMillin
Property.
3.5 Land Credit for Future SPAs. McMillin shall receive
park land dedication credit for use in future SPAs, if it is
determined by the City that based on total dwelling units built,
the total combined neighborhood and community park real property
acreage for which the city has received an IOD exceed the
requirements of the PLDO as to McMillin Property.
4. Opts Obligations.
4.1 Construction of "Turnkey" Neiqhborhood Parks. In
satisfaction of City park land dedication and park fee requirements
(for both Neighborhood Parks and Community Parks) applicable to the
Otay Ranch project, OP agrees to construct Turnkey Neighborhood
Parks P-l and P-2, consistent with the City's approved master plan
for each such park, as set forth on Exhibit D hereto and as shown
on Exhibit B. The level of amenities shall be determined by the
Directors of Planning and Building and Library and Recreation in
conjunction with applicable provisions of the City's Landscape
Manual and Park Master Plan.
OP shall Complete Construction of each park within 8 (eight) months
of city's authorization to Commence Construction except as to Park
P-l; as to Park P-l OP shall Complete Construction within twelve
(12) months of Commencing Construction. OP may request that City
extend the date(s) for Commencing Construction of a park either due
4
r;-/¿J
'---
to unreasonable delays by City in approving park plans or acts of
God beyond the control of OP or City. City will not unreasonably
deny such a request for an extension of time.
4.2 Park P-5. OP hereby grants McMillin permission to
grade in accordance with the previously executed agreements between
the parties including the Agreement Relating to Land Development
dated March 20, 1998 and the Entry Permit dated April 24, 1998 and
any amendments thereto.
4.3 PLDO Fees. With each Final Map in Village 5 as
shown on Exhibit A-2, OP shall pay PLDO fees at the rate of one
hundred percent (100%) of the City's PAD fee for neighborhood park
improvement (1.5 acres) up to the total sum of Three Hundred Fifty-
One Thousand Dollars and No Cents ($351,000) unless the PLDO fee is
modif~ed as described in section 4.6 below prior to payment of the
fee.
4.4 SPA One Community Park Obliqation. OF, and not
McMillin, will be solely responsible for all Community Park land
dedication and in-lieu park fees for Villages One and Five of SPA
One (excluding SPA One West) pursuant to the SPA plan currently in
effect. Should such SPA plan be amended, OP and McMillin
acknowledge as set forth in sections 3.4 and 4.6 herein that their
respective obligations may be modified. OP agrees that OP is fully
responsible for the improvement costs for the community park
acreage as described herein and that such costs shall be paid in
conjunction with each final map approval. OP acknowledges and
agrees that the final map per unit fee for community park
improvements may exceed that amount set forth in the PLDO.
4.5 IOD and PAD Fees. OP shall deliver to the City
contemporaneously with execution of this Agreement an Irrevocable
Offer of Dedication for 15 acres of real property for community
park dedication. OP acknowledges and agrees that its PAD fee
obligation is estimated at $234,000 per acre for 14.18 acres for
community park improvements for a total estimated fee of $2,943,120
which sum shall be paid on or before approval of final map(s) for
OP Property in accordance with the formula set forth in Municipal
Code sections 17.10 et, seq, until paid in full. City acknowledges
that the sum of $2,943,120 reflects a $375,000 transfer from
Community Park (CP) to Neighborhood Park requirements (CP to P-1
community center). The Community Park shall be at a location on
the OP Property acceptable to City. Notwithstanding the foregoing,
OP acknowledges and agrees that if requested by the City, OP will
spend up to an additional $250,000 for construction of the
Community Park. Said expenditure shall be a credit against op's
future SPA and Village park obligations and future neighborhood
park improvement requirements will be proportionately reduced.
4.6 Park Obliqations. OP acknowledges and agrees that:
5
¡; ~//
a. should the PLDO be modified, OP will comply with such
modified ordinance as to those Final Maps not yet
approved by City Council and that such modifications
may change the obligations contained herein; and
b. the terms set forth herein may be modified and OP
obligations increased or decreased should changes
such as SPA amendments or density changes result in
population changes and thus modify the OP Property
park obligations.
c. its neighborhood park improvement expenditures will
be credited against OP's total PAD fee requirements
and that when such credit is exhausted as reasonably
determined by the City, OP will pay such fees as they
become due pursuant to Municipal Code sections 17.10
et. seq. with the processing of each final map for
OP.
4.7 Fee and Cost Differences. The parties hereto
acknowledge and agree that the cost of the park improvements
referenced herein shall reflect the level of PAD fees which could
have been collected pursuant to the PLDO. OP agrees to comply with
the requirements of the PLDO and further agrees that should the
City determine by means of a budget and subsequent audit that OP's
actual cost to Complete Construction of the parks set forth on
Exhibit D is less than the total amount of PAD fees required by the
PLDO for the property described on Exhibit A-2, OP shall pay
pursuant to the PLDO the difference to City as referenced in 4.6c
above or receive credit from the City for excess costs for those
park improvements which were requested and the cost for which was
approved by the City. OP may, at its own cost, increase the level
of park amenities as described in 4.1 above.
4.8 Land Credit for Future SPAs. OP shall receive park
land dedication credit for use in future SPAs, if it is determined
by the City that based on total dwelling units built, the total
combined neighborhood and community park real property acreage for
which the City has received an rOD exceed the requirements of the
PLDO as to OP Property.
5. City's Obligations.
5.1 Release of Fee Bonds. City shall promptly release
all bonds previously posted by McMillin for Otay Ranch SPA One park
fees only upon approval of this Agreement by City Council.
5.2 Collection of Fees for Reimbursement.
(a.) City agrees (i) to use its best efforts to collect
the PLDO fees to be paid by OP described in Section 4 above, (ii)
to hold the fees so collected, and (iii) after Completion of
6
t ~):2-
construction of Park P-6, to disburse them to McMillin for
reimbursement of McMillin's actual improvement costs incurred in
connection with development of 1.5 acres of Park P-6. City shall
have no obligation to reimburse McMillin except to the extent that
such PLDO fees are paid by OP. OP's obligations under Sections 4
above are for the benefit of both city and McMillin.
(b.) City agrees (i) to use its best efforts to collect
the PLDO fees to be paid by the developer of neighborhood 35A as to
that portion of P-9 located within 35A, (ii) to hold the fees so
collected, and (iii) after such collection and after Completion of
Construction of Park P-9, to disburse such collected fees to
McMillin for reimbursement of McMillin's actual costs for land
acquisition and park improvements for that portion of P-9 located
within 35A.
6. Governing Law. This Agreement shall be governed and
construed in accordance with the laws of the State of California.
7. Counterparts. This Agreement may be executed in any
number of counterparts, each of which shall be original and all of
which shall constitute one and the same document.
8. Miscellaneous Provisions.
8.1 Notices. Unless otherwise provided in this
Agreement or by law, any and all notices required or permitted by
this Agreement or by law to be served on or delivered to either
party shall be in writing and shall be deemed duly served,
delivered and received when personally delivered to the party to
whom it is directed or, in lieu thereof, when three (3) business
days have elapsed following deposit in the United States mail,
certified or registered mail, return receipt requested, first-class
postage prepaid, addressed to the address indicated in this
Agreement. A party may change such address for the purpose of this
Paragraph by giving written notice of such change to the other
party.
If to City:
City of Chula Vista
Attn:
276 Fourth Avenue
Chula Vista, CA 91910
7
¡;//J
If to McMillin:
McMillin Otay Ranch LLC
c/o McMillin Companies LLC
Attn: Mr. Craig Fukuyama
2727 Hoover Avenue
National City, California 91950
If to OP:
Otay Project L.P.,
Attn: Mr Kim Kilkenny
350 W. Ash Street, Suite 730
San Diego, CA 92101
South Bay Project, LLC
Attention: David Green
191 West Wilbur Road, Suite 102
Thousand Oaks, CA 91360
8.2 Captions. Captions in this Agreement are inserted
for convenience of reference and do not define, describe or limit
the scope or intent of this Agreement or any of its terms.
8.3 Entire Aqreement. This Agreement, together with any
other written document referred to herein, embody the entire
agreement and understanding between the parties regarding the
subject matter hereof, and any and all pr~or or contemporaneous
oral or written representations, agreements, understandings and/or
statements shall be of no force and effect. This Agreement is not
intended to supersede or amend any other agreement between the
parties unless expressly noted.
8
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------
8.4 Recitals; Exhibits. Any recitals set forth above and
any attached exhibits are incorporated by reference into this
Agreement.
8.5 Severability. If any term, covenant or condition of
this Agreement or the application thereof to any person or
circumstance shall, to any extent, be invalid or unenforceable, the
remainder of this Agreement, or the application of such term,
covenant or condition to person or circumstance, shall not be
affected thereby and each term, covenant or condition shall be
valid and be enforced to the fullest extent permitted by law.
8.6 Attorneys' Fees and Leqal Expenses. Should any
party hereto institute any action or proceeding in court or any
arbitration or similar proceeding to enforce any provision hereof
or for damages by reason of any alleged breach of any provision of
this Agreement or for any other judicial remedy, the prevailing
party (ies) shall be entitled to receive from the losing party(ies)
reasonable attorneys' fees and court costs in connection with said
proceedings. The prevailing party shall be deemed to be the party
who is awarded substantially the relief sought.
8.7 Preparation of Aqreement. No inference, assumption
or presumption shall be drawn from the fact that a party or its
attorney prepared and/or drafted this Agreement. It shall be
conclusively presumed that all parties participated equally in the
preparation and/or drafting of this Agreement.
8.8 Authority of Siqnatories. Each signatory and party
hereto hereby warrants and represents to the other party that it
has legal authority and capacity and direction from its principal
to enter into this Agreement, and that all resolutions and/or other
actions have been taken so as to enable said signatory to enter
into this Agreement.
8.9 Modification. This Agreement may not be modified,
terminated or rescinded, in whole or in part, except by written
instrument duly executed and acknowledged by the parties hereto,
their successors or assigns, and duly recorded in the Official
Records of the San Diego County Recorder's Office.
(NEXT PAGE IS SIGNATURE PAGE)
9
c:: -- /~
1 OF 2 SIGNATURE PAGES TO CONSTRUCTION OF PARKS IN
OTAY RANCH SPA ONE McMILLIN LOMAS VERDES &
OTAY RANCH AGREEMENT
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed the day and year first set forth above.
CITY OF CHULA VISTA, a McMILLIN OTAY RANCH, LLC,
municipal corporation a Delaware limited liability
company
BY: McMILLIN COMPANIES, LLC,
By: a Delaware limited liability
Mayor company
Its: Managing Member
Attest: By ~z v.l?
Title
By
city Clerk
APPROVED AS TO FORM:
By:
City Attorney
j;-/t
10
_._...~._-----_.
2 OF 2 SIGNATURE PAGES TO CONSTRUCTION OF PARKS IN
OTAY RANCH SPA ONE McMILLIN LOMAS VERDES &
OTAY RANCH AGREEMENT
IN WITNESS WHEREOF, the parties hereto have caused this
Agreement to be executed the day and year first set forth above.
CITY OF CHULA VISTA, a OTAY PROJECT L.P.,
municipal corporation a California limited partnership
company,
By: By: Otay Project, LLC, a
California limited liability
company
Attest: By: Otay Ranch Development
LLC, a Delaware limited
liability company,
Its: Authorized Member
city Clerk
APPROVED AS TO FORM: ~ð r;-~
By
Title
Vice President
By:
city Attorney
H, \Home\Attorney\Agree\park. 2
11 ¿;~J?
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EXHIBIT C
McMilLIN lOMAS VERDES TURNKEY
NEIGHBORHOOD PARKS
Park No. Park Name Park Acreage Credit
P-5 Alcala 0.43
P-6 CottonwQod 5.00
P-7 Santa Cora 5.68
P-8 Teresina 0.90
P-9 Breezewood 0.90
Total Acres 12.91
1 Half of actual park size since only one-half park credit is to be given for this private park.
&~/
EXHIBIT D
OTAY RANCH COMPANY
TURNKEY NEIGHBORHOOD PARKS
Park No. Park Name Park Acreage Credit
P-1 Heritage 10.57
P-2 Harvest 6.20
P-6 Cottonwood 1.50
Total Acres 18.27
¡; .-- d-:2
COUNCIL AGENDA STATEMENT
Item No.2
Meeting Date 11/09/99
ITEM TITLE: Adoption of Resolutions relating to the March 7, 2000 General Municipal
Election:
A. Resolution of the City Council of the City ofChula Vista, California,
calling and giving notice of the holding of a General Municipal
Election to be held in said City on Tuesday, March 7, 2000, for the
election of two members of the City Council, and submitting certain
Charter amendment(s) to the People of said City, as required by the
provisions of the Chula Vista Charter and the laws of the State of
California relating to the conduct of elections
B. Resolution of the City Council of the City ofChula Vista, California,
adopting regulations for candidates for elective office pertaining to
materials submitted to the electorate and the costs thereof for the
General Municipal Election to be held in said City on Tuesday,
March 7, 2000 ßIJ
SUBMITTED BY: Susan Bigelow, CMC/AAE, City Clerk
The purpose of the March 7, 2000 General Municipal Election is to select two Members of the City
Council to fill Seats 3 and 4 for full terms consisting offour years, commencing December 2000; and
to submit certain Charter Amendment(s) to the people-
RECOMMEND A TION. Council adopt the Resolutions,
BOARDS AND COMMISSION RECOMMENDA nON Not applicable.
BACKGROUND. The Chula Vista Charter requires that General Municipal Elections be scheduled
in conjunction with statewide primary elections, The next statewide primary election will be held on
March 7, 2000. The purpose of the General Municipal Election is to select two (2) Members of the
City Council to fill Seats 3 and 4 for full terms commencing in December 2000. The Charter Review
Commission has been discussing placing one or more proposed Charter Amendments on the March
ballot; any proposed Amendment(s) must be brought forward for Council consideration prior to
December 10, 1999,
At this time, it is necessary to call and give notice of the election, prior to the opening of the
candidate nomination period on November 15,1999- Section 13307 ofthe California Elections Code
also provides that the local agency must adopt regulations pertaining to the materials prepared by
candidates and the costs thereof. Historically, the City has allowed candidates to submit candidate's
71
statements of no more than 200 words, The estimated cost ofa 200-word statement is $520 ($6 per
1,000 registered voters, plus $25 in set-up charges and $75 for a Spanish translation). Candidates
who choose to file a candidate's statement will be required to pay $520 as a deposit at the time their
statements and nomination papers are filed with the City Clerk. Should the actual cost be less, the
balance will be refunded to the candidates; and should the actual cost be more, candidates will be
billed for the difference.
FISCAL IMPACT: $30,000 has been budgeted in the 1999-2000 budget for the election, and it
is anticipated that the amount budgeted is sufficient.
7-c2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA,
CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A
GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON
TUESDAY, MARCH 7, 2000, FOR THE ELECTION OF TWO MEMBERS OF
THE CITY COUNCIL, AND SUBMITTING CERTAIN CHARTER
AMENDMENT(S) TO THE PEOPLE OF SAID CITY, AS REQUIRED BY THE
PROVISIONS OF THE CHULA VISTA CHARTER AND THE LAWS OF THE
STATE OF CALIFORNIA RELATING TO THE CONDUCT OF ELECTIONS
WHEREAS, under the provisions of the Chula Vista Charter, a General Municipal Election
shall be held on March 7, 2000, for the purpose of electing two (2) Members of the City Council to
fill Seats 3 and 4 for the full term off our years, commencing in December, 2000, and for the purpose,
at such elections, of submitting Charter amendments to the People; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHULA VISTA DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER, as follows
SECTION I, Pursuant to the requirements of the Chula Vista Charter and the laws of the
State of California, there shall be and there is hereby called and ordered held in the City of Chula
Vista, California, on Tuesday, March 7, 2000, a regular municipal election of the qualified electors
of said City for the purpose of electing two (2) Members of the City Council to tìll Seats 3 and 4 for
the full term of four years, commencing December, 2000, and for submitting certain Charter
amendment(s) to the People.
SECTION 2, The ballots to be used at said election shall be, both as to form and matter
contained therein, such as may be required by law to be used thereat.
SECTION 3. The City Clerk of said City is hereby authorized, instructed and directed to
procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and
paraphernalia that may be necessary in order to properly and lawfully conduct said election,
SECTION 4. The polls of said election shall be open at seven o'clock a.m. of the day of said
election and shall remain open continuously from said time until eight o'clock p.m. of the same day
when said polls shall be closed, except as provided in Section 1440 I of the Elections Code of the
State of California.
SECTION 5, In all particulars not recited in this Resolution, said election shall be held and
conducted as provided by law for holding municipal elections in said City
SECTION 6, Notice of the time and place of holding said election is hereby given and the
City Clerk is hereby authorized, instmcted and directed to give such further or additional notice of
said election in time, form and manner as required by law.
Submitted by Approved as to form:
Susan Bigelow, City Clerk
RESOLUTION NO,
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA,
CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR
ELECTIVE OFFICE PERTAINING TO MATERIALS SUBMITTED TO THE
ELECTORATE AND THE COSTS THEREOF FOR THE GENERAL MUNICIPAL
ELECTION TO BE HELD IN SAID CITY ON TUESDAY, MARCH 7, 2000
WHEREAS, Section 13307 ofthe Elections Code of the State of California provides that the
governing body of any local agency adopt regulations pertaining to materials prepared by any
candidate for a municipal election, including costs thereof
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CHULA VISTA DOES
HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER, as follows:
SECTION I. Pursuant to Section 13307 of the Elections Code of the State of California,
each candidate for elective office to be voted for at the General Municipal Election to be held in the
City ofChula Vista on March 7, 2000, may prepare a candidate's statement on an appropriate form
provided by the City Clerk. Such statement may include the name, age and occupation of the
candidate and a brief description of no more than 200 words of the candidate's education and
qualifications expressed by the candidate himself or herself Such statement shall neither include the
party affiliation of the candidate nor membership or activity in partisan political organizations, Such
statement shall be filed in the Office of the City Clerk at the time the candidate's nomination papers
are filed. Such statement may be withdrawn, but not changed, during the period for filing nomination
papers and until 5:00 p.m, of the next working day after the close of the nomination period.
SECTION 2, The City Clerk shall estimate the total cost of printing, handling, and mailing
the candidate's statements filed pursuant to the Elections Code and require each candidate filing a
statement to pay in advance his or her pro rata share as a condition of having his or her statement
included in the voter's pamphlet The City Clerk shall bill each candidate for any cost in excess of
the deposit and shall refund any unused portion of any deposit
SECTION 3. The City Clerk shall provide each candidate, or the candidate's representative,
a copy of this Resolution at the time nomination petitions are issued,
Submitted by: Approved as to form:
Susan Bigelow, City Clerk
7B~/
COUNCIL AGENDA STATEMENT
ITEM
MEETING DATE 11/ßft99
,
ITEM TITLE: Resolution authorizing temporary street closures on November
13, 1999, for an organized band review sponsored by the
Chula Vista High School Associated Student Body.
SUBMITTED BY: Chief of Police e...........
Director of Public Works c¡;,?1/
Risk Manage~
REVIEWED BY: City Manager~~q/(4/5THS VOTE: YES_NOlQ(j
The Chula Vista High School Associated Student Body is requesting permission to conduct
an organized band review on November 13, 1999.
RECOMMENDATION: That Council approve the temporary street closure for the
organized band review subject to staff conditions.
BOARDSICOMMISSION RECOMMENDATION: None.
DISCUSSION:
The Chula Vista High School Associated Student Body (band review sponsor) is requesting
permission to conduct an organized band review parade on Saturday, November 13, 1999,
from 10:00 a.m. to approximately 1 :00 p.m. This is the third annual Chula Vista High
School Band Review. All local high schools have been invited to participate in the band
review.
The sponsor anticipates that approximately 20 bands consisting of over 1,000 people will
participate in the parade. The parade will consist of participants on foot and three Grand
Marshal vehicles. The sponsor will provide teaching staff to accompany each band and
monitored the progress of the parade.
The proposed parade route will take place south on Fourth Avenue, from "I" Street to the
front of Chula Vista High at "L" Street. Bands would stage on "I" Street west of Fourth
Avenue at Brightwood, then walk east on "I" Street to Fourth Avenue and march south on
Fourth Avenue from "I" Street to Chula Vista High School where the parade would end with
an hour long celebration in the school's football stadium.
~r/
PAGE 2, ITEM
MEETING DATE 1 vfh99
In order to safely and effectively conduct the event on city streets, and to minimize the
potential for accidents or injury, staff is recommending the complete closure of Fourth
Avenue. The Police Department will monitor the progress of the parade, and will close and
subsequently re-open cross streets and intersections as quickly as possible. A diagram
of the proposed parade route is attached (Attachment A). Because the sponsor is allowing
late registration for the parade, it is unknown at this time what the actual duration of the
street closures will be.
In an effort to facilitate coordination of this event, the sponsor will hand-deliver notices of
their intent to request City permission to authorize temporary street closures to conduct the
event. Notices will be distributed to all businesses and residents along the parade route.
If the event is approved by the Council, staff is recommending that the approval be
conditional subject to the sponsor providing the following:
1) Provision of evidence of commercial general liability insurance in the amount of
$1 million in the form of a Certificate of Insurance and Policy Endorsement naming
the City of Chula Vista as additional insured.
2) Execution of a Hold Harmless Agreement.
3) Provision of adequate traffic control equipment and devices as determined by the
Police Department and Traffic Engineering Division. The sponsor would be
responsible for renting or purchasing the equipment and delivering and removing
it from designated locations.
4) Provision of adequate police services as determined by the Police Department. The
sponsor will be responsible for reimbursing the City for all required police services.
5) Provision, posting and removal of "No-Parking" signs along the parade route.
6) Provision and removal of adequate portable toilets and trash receptacles at the
parade staging area and at Chula Vista High School.
7) Submittal in the amount of $1,900 (50% of the projected staff costs required) five
days prior to the event. The remainder will be billed and payable to the City after
the event has concluded.
FISCAL IMPACT: All City expenses related to the event, including an estimated $3,800
for Police Department overtime would be reimbursed to the City by the sponsor.
%'-oZ
. ~--~_._--
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
AUTHORIZING TEMPORARY STREET CLOSURES ON NOVEMBER 13,
FOR AN ORGANIZED BAND REVIEW SPONSORED BY THE CHULA
VISTA HIGH SCHOOL ASSOCIATED STUDENT BODY
WHEREAS, the Chula Vista High School Associated Student Body is requesting permission
to conduct an organized band review on November 13,1999 from 10:00 a.m. to approximately 1:00
p.m.; and
WHEREAS, the proposed parade route is along Fourth Avenue, beginning at "I" Street and
ending at "L" Street, south of Sears, walk east on "I" to Fourth Avenue, (south on Fourth Avenue)
to the front of Chula Vista High School; and
WHEREAS, in order to safely and effectively conduct the event on city streets, staff is
recommending the complete closure of Fourth Avenue.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does
hereby authorize temporary street closures on November 13,1999 for an organized band review
sponsored by the Chula Vista High School Associated Student Body subject to the following
conditions:
1. Provision of evidence of commercial general liability insurance in the amount of $1 million in
the form of a Certificate of Insurance and Policy Endorsement naming the City of Chula Vista
as additional insured.
2. Execution of a Hold Harmless Agreement
3. Provision of adequate traffic control equipment and devices as determined by the Police
Department and Traffic Engineering Division. The sponsor would be responsible for renting or
purchasing the equipment and delivering and removing it from designated locations.
4. Provision of adequate police services as determined by the Police Department The sponsor
will be responsible for reimbursing the City for all required police services.
5. Provision, posting and removal of "No-Parking" signs along the parade route.
6. Provision and removal of adequate portable toilets and trash receptacles at the parade staging
area and at Chula Vista High School.
7. Submittal in the amount of $1 ,900 (50% of the projected staff costs required) five days prior to
the event The remainder will be billed and payable to the City after the event has concluded.
PtlZbY / ( ¿
c 'Ø.L(,f t~ -
Richard P. Emerson, Chief of
J:IUSRIADMINICOUNCILDOC ?~J
CHULA VISTA HIGH SCHOOL
BAND REVIEW
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COUNCIL AGENDA STATEMENT
Item:
Meeting Date: ~
ITEM TITLE: Resolution accepting a four year grant awarded
to the Chula Vista Literacy Team Center by the California
Department of Education for an Even Start Family Literacy
Program; amending the FY 99100 budget by appropriating
unanticipated grant revenue in the amount of $256.325 to the
Library and Recreation Department budget for expenditures
associated with the Even Start Family Literacy Program;
approving the Memorandum of Understanding between the City of
Chula Vista and the Chula Vista Elementary School District
regarding joint operation of the Even Start Family Literacy
Program; and authorizing the Director of Library and Recreation to
execute the Memorandum Of Understanding
SUBMITTED BY: Library and Recreation Directo~
REVIEWED BY: City Manager(;~ ,..,/ (4/5ths Vote: YES -X-NO--1
(/l'
In April, 1999 the Chula Vista Public Library, in collaboration with the Chula Vista
Elementary School District. submitted an application to the California Department of
Education for Even Start Family Literacy Program grant funds for FY 1999-00. Even
Start is a federally funded. intergenerational family literacy program. It is designed to
provide intensive in-home and center-based services to parents and their young children
considered at high risk for future academic failure and continuing cycles of poverty. A
grant of $256,325 has now been awarded for the first year of operation for FY 99/00
(Award Letter is Attachment "A").
This award represents first year funding of a four-year grant cycle; ending on June 30,
2003. The Literacy Team must submit a continuation application each year. The
maximum federally funded share of the total project amount will decrease by
approximately 10% in each subsequent year.
STAFF RECOMMENDATION: That Council approve the Resolution:
1. Accepting a four year grant awarded to the Chula Vista Literacy Team Center by
the California Department of Education for an Even Start Family Literacy
Program; and
2. Amending the FY 99/00 budget by appropriating unanticipated grant revenue in
the amount of $256.325 to the Library and Recreation Department budget for
expenditures associated with the Even Start Family Literacy Program; and
[e:\home\library\A113\Even Start.A113 - 10-22-991 9-/
. -- ---- .-------------------- ._-----
Item: -' Page -2
Meeting Date: ~
3. Approving the Memorandum of Understanding between the City of Chula Vista
and the Chula Vista Elementary School District regarding joint operation of the
Even Start Family Literacy Program; and
4. Authorizing the Director of Library and Recreation to execute the Memorandum
Of Understanding between the City of Chula Vista and the Chula Vista
Elementary School District.
BOARDICOMMISSION RECOMMENDATION: The Library Board of Trustees voted to
support the Library's application for California Department of Education Even Start
Family Literacy Program grant funding at their April 22, 1998 meeting (Attachment "8").
DISCUSSION: During the past two, four-year funding cycles, the Chula Vista Literacy
Team has partnered with the Chula Vista Elementary School District during their
implementation of Even Start grants. This year the Library's Literacy Team, under the
direction of the Educational Services Manager, is the lead applicant and fiscal agent in
the current round of Even Start applications. The program will provide in-home, center-
based, and library-based educational services to approximately 80 Chula Vista families -
both parents and their young children.
A Memorandum of Understanding between the City and the Chula Vista Elementary
School District (Attachment "C") has been prepared in conjunction with the City
Attorney's Office. The Chula Vista Elementary School District has reviewed the
Memorandum of Understanding.
The MOU authorizes that:
1. The Elementary School District will retain their role as the lead provider of services,
recruiting, hiring, training and supervising a Program Director and staff to carry out
the objectives of the grant proposal. Adult education, parenting classes, parent-child
interaction classes, and pre-school services will be provided to 80 Even Start
families through four of the District's Family Resource Centers, located at
Harborside, Lama Verde, Rice, and Vista Square Elementary Schools. The program
also has a home-visit component and a library-based component. School District
staff will be responsible for data collection and reporting as required by the grant.
2. The City of Chula Vista shall act as fiscal agent to the grant, and shall administer a
Purchase Order Contract with the School District each year outlining the services the
District will provide and the terms of payment. The City will contract with part-time
adult education instructors to work with Even Start parents at the Chula Vista
Literacy Team Center, and, as required by the terms of the grant, will also contract
with an outside program evaluator. The instructional resources of the Literacy Team
Center will be expanded and priority access will be given to Even Start families.
f-~
Item: -, Page ...3 -
Meeting Date: ~
FISCAL IMPACT: $256,325 will be received to implement this program in FY 99/00.
Approximately 85% ($214,540) of the grant will be passed through to the Chula Vista
Elementary School District for salaries and other operational expenses, per the terms of
a Purchase Order Contract, under the terms and conditions of the MOU.
The remaining 15% ($41,785) will be retained by the Chula Vista Literacy Team, in a
grant budget, to develop an English as a Second Language instructional resource
collection and language learning lab; to develop a family literacy children's book
collection; to contract with part-time adult education instructors; to contract with an
independent program evaluator; and to pay for staff training and conferences. Per the
terms and conditions of the grant, these funds cannot supplant funds for the regular
volunteer reading program.
For each fiscal year during the funding cycle of the grant, ending in June 30, 2003, the
request for appropriation funding of expenditures will be brought to the City Council for
approval during the budget process.
Attachment: "A" - Grant Award Letter
"B"- Minutes of the April 22, 1998 meeting of the Library Board
of Trustees
"C" - Memorandum of Understanding between the City of Chula
Vista and the Chula Vista Elementary School District
[e:lhomellibrary\A113IEven Start,A113 - 10-22-99J 9/;1
RESOLUTION NO. -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING A FOUR YEAR GRANT
AWARDED TO THE CHULA VISTA LITERACY TEAM
CENTER BY THE CALIFORNIA DEPARTMENT OF
EDUCATION FOR AN EVEN START FAMILY LITERACY
PROGRAM; AMENDING THE FY 99/00 BUDGET BY
APPROPRIATING UNANTICIPATED GRANT FUND REVENUE
IN THE AMOUNT OF $256,325 TO THE LIBRARY AND
RECREATION DEPARTMENT BUDGET FOR EXPENDITURES
ASSOCIATED WITH THE EVEN START FAMILY LITERACY
PROGRAM; APPROVING THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF CHULA VISTA
AND THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT
REGARDING JOINT OPERATION OF THE EVEN START
FAMILY LITERACY PROGRAM, AND AUTHORIZING THE
DIRECTOR OF LIBRARY AND RECREATION TO EXECUTE
THE MEMORANDUM OF UNDERSTANDING
WHEREAS, in April, 1999 the Chula Vista Public Library,
in collaboration with the Chula Vista Elementary School District,
submitted an application to the California Department of Education
for $275,000 in Even Start Family Literacy Proqram grant funds for
FY 1999-00; and
WHEREAS, Even Start is a federally funded, intergenera-
tional family literacy program designed to provide intensive in-
home and center-based services to parents and their young children
considered at high risk for future academic failure and continuing
cycles of poverty; and
WHEREAS, a grant of $256,325 has now been awarded for the
first year of operation for FY 99/00 and represents first year
funding of a four-year grant cycle ending on June 30, 2003; and
WHEREAS, the Literacy Team must submit a continuation
application each and the maximum federally funded share of the
total project amount will decrease by approximately 10% in each
subsequent year; and
WHEREAS, the $256,325 requested to be appropriated in FY
99/00 represents the first grant year reduction in funds from the
original grant amount of $275,000.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula Vista does hereby accept a four year grant awarded to
the Chula Vista Literacy Team Center by the California Department
of Education for an Even Start Family Literacy Program.
1
9~'/
BE IT FURTHER RESOLVED that the FY 99/00 budget is hereby
amended by appropriating unanticipated grant fund revenue in the
amount of $256,325 to the Library and Recreation Department budget
for expenditures associated with the Even Start Family Literacy
Program.
BE IT FURTHER RESOLVED that the Memorandum of Under-
standing between the City of Chula Vista and the Chula Vista
Elementary School District regarding joint operation of the Even
Start Family Literacy Program, a copy of which shall be kept on
file in the office of the City Clerk, is hereby approved.
BE IT FURTHER RESOLVED that the Director of Library and
Recreation is hereby authorized to execute the Memorandum of
Understanding between the City of Chula Vista and the Chula Vista
Elementary School District.
Presented by Approved as to form by
David Palmer, Library
Director
H, \home\attorney\reso\evenstar, get
2
9/5
ATTACHMENT A
DELAINE EASTIN
5"" Suf"'TIu"u',u' of Public IMtroctiou
September 30, 1999
Meg Schofield, Manager
Chula Vista Literacy Team
389 Orange Avenue
Chula Vista, CA 91911-4116
RE: Final Notification A wan!
Dear Ms. Schofield:
On behalf of the California Department of Education (CDE) Elementary Academic Support Office, it is
my pleasure to inform you that your Even Start Family Literacy application for 1999-2000 has been
selected as meeting the criteria set forth in the "Request for Application" by the Panel Review
Committee. Your proposal clearly delineated integrated activities and approaches that model exceptional
family literacy programs. It is our pleasure to include you as one of the CDE Even Start grantees.
The grant amount awarded for 1999-2000 is $256,325.00. Please remember that the maximum federal
funded share of your total project amount is based on a formula in year one and decreased ten percent
each year, thereafter. Conversely, your minimum "in-kind" share starts at 10 percent, and must increase
to 20, 30, and 40 % each succeeding year through year four. Second cycle applicants will share the cost
of the grnnt by 50 %. All funds awarded this year must be spent or encumbered by August 31, 2000. As
referenced in the Request for Application, the program must follow the guidelines approved and set forth
by the Department. Remember that carryover can not be charged to this grant.
A meeting for all directors will be held in San Diego, October 22, 1999. An additional meeting for new
project directors will be announced at a later date. You may also wish to attend the National Even Start
Associ"tion Conference that will start October 24, 1999. For furtber conference information call
1-800-977-3731.
Again, congrntulationo;, and best of luck to you in your future efforts on behalf of the Even Start families.
If you have any questions, please contact Sallie L. Wilson, Even Start Coordinator, at (916) 654-6369.
Sincerely,
~~
Thomas Lugo, Manager
Elementary Academic Support Office
TL: sw
e 9//
-----...---..---- ---..._----~---------- - ,'------ -"-----~-~~-~..
ATTACHMENT B
Library Board of Trustees - 2 - April 22, 1998
III. NEW BUSINESS
A. Community Leadership Council
Chair Clover reported that she had met with Consultant Jerry Buckley and
members of the Friends the previous week. She explained that the Leadership
Council would be a fund-raising entity for the Library. Trustees reviewed and
amended the Leadership Council Mission Statement. (copy attached)
MSUC (CloverNiesca) that the Library Board endorses the Leadership Council's
Mission statement as amended.
Trustees suggested that Leadership Council members receive copies ofthe
Library Board's minutes and also a membership to the California Library
Association.
B. Families for Literacy Grant - This is the seventh year that the Literacy Team has
participated in this program
C. Student Academic Partnership Grant - School District grant request that the
Literacy Team is participating in
D. Even Start Family Literacy Grant - The Literacy Team is applying for these funds
on behalf of the school district
E. Lila Wallace Reader's Digest Planning Grant - This grant is to plan for a
$500,000 Three-year grant. This is a very prestigious grant.
MSUC (Viesca/Charett) to endorse the Library's application for the above four
grants.
F. Bonita/Sunnyside Library
Director Palmer reported that the concept of moving the County Library's
Bonita/Sunnyside Branch Library into Rohr Manor is being explored.
IV. LIBRARY DIRECTOR'S REPORT
A. Automated Library Circulation, OP AC, Inventory Control System
The process of replacing the Library's INLEX circulation system has begun.
Approximately $650,000 in Development Impact Fees and CLSA monies will be
used for this purchase.
9-7
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF CHULA VISTA
AND
CHULA VISTA ELEMENTARY SCHOOL DISTRICT
This Memorandum Of Understanding is entered into by the City Manager of the City of
Chula Vista and the Superintendent of Chula Vista Elementary School District
This is an agreement to operate a four-year intergenerational Even Start Family Literacy
Program. commencing in FY 1999-2000, subject to the receipt of continuation grant funds
from the California Department of Education.
The parties agree that the Chula Vista Elementary School District's responsibilities shall be
to:
. Recruit, hire. train and supervise a full-time Program Director, four full-time Family
Advocates, and one full-time Clerk-Typist to carry out the objectives of the program as
outlined in the Even Start Family Literacy grant application.
. Contribute 0.05 FTE of the District's Earty Intervention Coordinator to assist in the
administration and coordination of the Even Start Family Literacy Program.
. Facilitate the coordination and delivery of Even Start Family Literacy Program services
at the following Title I schools: Harborside, Loma Verde, Rice, and Vista Square.
. Provide priority access to Even Start families to State Preschool classes at the above
sites.
. Provide the Even Start Family Literacy Program with in-kind office space, furniture,
equipment, and instructional materials (estimated value - $16,000).
. Collaborate with the Even Start Family Literacy Program evaluator in the collection and
reporting of data for evaluation purposes, and complete all state and federally-required
reporting procedures.
. Facilitate collaboration with parents and local community partners to ensure that
program goals are met efficiently and effectively.
. Coordinate the submission of annual continuation grant requests.
. Secure in-kind and monetary contributions to comply with second-fourth year grant
requirements.
The parties agree that the City of Chula Vista's responsibilities shall be to:
. Contribute 0.05 FTE of the City's Educational Services Manager to assist in the
administration and coordination of the Even Start Family Literacy Program.
Page 1 of2 9-'7
. Provide tutoring, small group instruction, and personalized training in accessing library
services to Even Start families through the Chula Vista Literacy Team Center, located in
the South Chula Vista Library.
. Develop a family literacy resource collection, an English as a Second Language
instructional resource collection and language learning lab at the Chula Vista Literacy
Team Center, and provide Even Start families with priority access to these.
. Contract with an Even Start Family Literacy Program outside evaluator.
. Facilitate collaboration with parents and local community partners to ensure that
program goals are met efficiently and effectively.
. Act as fiscal agent for the grant funds, the duties of which include budgeting,
appropriating, and administering the expenditure of grant funds.
The parties further agree that in FY 1999-2000, and in each year that the Even Start Family
Literacy Program grant is renewed, the City of Chula Vista shall issue a Purchase Order
Contract to the Chula Vista Elementary School District detailing the services that the District
will render and the terms of payment.
The parties further agree to hold harmless each other against any and all claims asserted or
liability established for damages or injuries, including death, to any person or property,
including an officer, agent or employee of one of the parties, which arise from or are
connected with or are caused or claimed to be caused by the negligent acts or omissions of
the District or the City in carrying out the terms of this agreement; provided, however, that no
duty to hold harmless one party shall arise or exist regarding the established sole
negligence or willful misconduct of that party.
CHULA VISTA ELEMENTARY CITY OF CHULA VISTA
SCHOOL DISTRICT
By: By:
Date: Date:
Page 2 of2 9/1
COUNCIL AGENDA STATEMENT
Item / ¿J
Meeting Date1IU:í.JI} IIO~J
ITEM TITLE: Resolution Accepting bids and awarding contract for the
modification oftraffic signal systems at Industrial Blvd./"L" St and Hilltop
Dr./Orange Ave. (TF250) to Trasig Corp., and transferring $8,000.00 from
account 24592320 (TF232) to account 24592500 (TF250) for the project
SUBMITTED BY: Director of Public Worksp f
REVIEWED BY: City ManagerC~ (4/5ths Vote: YesX No_)
k-;' Ot'V
On September 29, 1999, the Director of Public works received sealed bids fTom two electrical
contractors for the modification of existing traffic signal systems at Industrial Blvd./"L" St and
Hilltop Dr./Orange Avenue (TF250). Trasig Corporation submitted the low bid of$127,662.50.
RECOMMENDATION: That Council approve the resolution accepting bids and awarding the
contract for modification of existing traffic signals at Industrial Blvd./"L" St and Hilltop Dr./Orange
Ave. (TF250) to Trasig Corporation, and transferring $8000.00 fTom account 24592320 (TF232) to
account 24592500 (TF250) for this project
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The approved CIP budget for the project is $154,500.00 (Exhibit "A"). The original CIP project was
intended as a signal upgrade to existing intersections. Originally, this project involved minor work
to remove center island signal standards and to install overhead left turn vehicle indications and other
necessary equipment During design, it was necessary to expand the project scope to include
additional work at Hilltop Dr./Orange Ave. and to completely rebuild the signal at Industrial
Blvd./"L" Street The additional work at Industrial Blvd./"L" St was necessary due to development
subsequently approved along the north side of the intersection. The developer contributed
$19,550.00 (Account Number 22500-3772) toward the project to offset some of the cost of the
additional work; however, the increased costs in design and the increased scope of work mean that
the current funds available are not sufficient to complete the project Therefore, an additional
$8,000.00 needs to be transferred fTom the completed Main SUDate St traffic signal project
(account 24592320) to the fund account for this project (account 24592500).
On September 29, 1999, City staff opened bids fTom two (2) electrical contractors for modification
of existing traffic signal systems at the intersections of Industrial Blvd./"L" Street and Hilltop
Dr./Orange Avenue (CIP Project TF250). The work to be done includes the installation of new
traffic signal standards, conduit, wiring, emergency vehicle preemption equipment, loop detectors,
traffic control and protection/restoration of existing improvements.
j¿J- /
Page 2, Item-
Meeting Date 10/26/99
The following bids were received:
I Contractor Bid Amount I
1. Trasig Corporation $127,662.50
2. T & M Electric, dba Perry Electric $145,920.00
The total project cost is $182,050.00, which includes the bid amount of$127,662.50, $22,000.00 for
design, $19,150.00 for inspection and project administration, and $13,237.50 for contingencies
(approximately 10%). The low bid amount of$127,662.50 is 12.7% higher than the engineer's cost
estimate of $113,275.00. The engineer's cost estimate was obtained by using average unit prices
fTom project bids over the last several years. Construction costs used in this estimate were
significantly lower than those encountered in bidding the project Since the economy has improved
and is more stable now than it has been over the last several years, there is more work available for
contractors; therefore, contractor estimates and bids tend to be higher as their need to obtain work
becomes less demanding.
The contract will be let on the City's standard Public Works Contract foTITI. The City Attorney will
approve the final foTITI of the contract
A copy of the Contractor's disclosure statement is attached as Exhibit "B".
FISCAL IMPACT:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $127,662.50
B. Design 22,000.00
C. Inspection & Administration (:t15%) 19,150.00
D. Contingencies (:t10%) 13,237.50
TOTAL $182,050.00
/¿f~~
Page 3, Item-
Meeting Date 10/26/99
FUNDS AVAILABLE FOR CONSTRUCTION
Traffic Signal Fund (Account 24592500) $154,500.00
Account Number 22500-3772 19,550.00
Fund Transfer Account 24592320 8,000.00
TOTAL $182,050.00
There is an additional estimated cost of $3,500.00 associated with this project for annual energy
and maintenance costs.
Attachments: Exhibit A - Approved CIP Project Budget Sheet
Exhibit B- Contractors Disclosure Statement
SM:sm
H: \HOMEIENGINEER \AGENDA I TF2S0A.FP
/þl-J
RESOLUTION NO. -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE MODIFICATION OF TRAFFIC
SIGNAL SYSTEMS AT INDUSTRIAL BLVD./"L" ST. AND
HILLTOP DR./ORANGE AVE. (TF250) TO TRASIG
CORP., AND TRANSFERRING $8,000.00 FROM ACCOUNT
24592320 (TF232) TO ACCOUNT 24592500 (TF250)
FOR THE PROJECT
WHEREAS, on September 29, 1999, the Director of Public
Works received the following two sealed bids from electrical
contractors for the modification of existing traffic signal systems
at Industrial Blvd./"L" St. and Hilltop Dr./Orange Avenue:
Contractor Bid Amount
Trasig Corporation $127,662.50
T & M Electric, dba Perry Electric $145,920.00
WHEREAS, the low bid of $127,662.50 submitted by Trasig
Corporation is 12.7% higher than the engineer's cost estimate of
$113,275.00; and
WHEREAS, staff recommends awarding the contract to the
lowest responsible bidder, Trasig Corporation.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
city of Chula Vista does hereby accept said two bids and award the
contract for the modification of existing traffic signal systems at
Industrial Blvd./"L" St. and Hilltop Dr./Orange avenue to Trasig
Corporation in the amount of $127,662.50.
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula Vista is hereby authorized to execute said contract on behalf
of the City of Chula vista.
BE IT FURTHER RESOLVED that the amount of $8,000 is
hereby transferred from Account 24592320 (TF232) to Account
24592500 (TF250) for the project.
Presented by Approved as to form by
A~
John P. Lippitt, Director of
Public Works
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, THE CITY OF CHULA VISTA DISCLOSURE STATEME!\'T
You are requir-..d to file a S= of Disclosure of cenain ownership or financial interests, payments, or campaign connibutious, on a'
matters which will requjre discretionary aCtion on the pan of the City Council, Plamúng Commission, and all other official Doåies. Th
followmg information must be åisclosed:
1. List the names of all persons baving a financial interest in the property which is the subject of the application or the Co=a::t, e.g.
owner, applicant, Contractor, subcontractor, material supplier.
Trasig Corporation
0 If any person* iœmmed pursuant 10 (1) above is a corporation or parmership, list the names of all individuals owning more thar
10% of the shares in the corporation or owning any partnership interest in the parmership.
Thomas Foster, Pres.!Treas,
Geneva Foster, Sec.
3. If any person* idenriñed pursuant 10 (1) above is non-proñt organization or 2 trust, list the names of any person serving as directo:
of the non-proñt organization or as trustee or beneñciaIY or trustOr of the trust.
4. Have you had more than $"..50 worth of business transa.."led with any member of the City staff, Boards, Commissions, Committees,
and Council within the past tWelve month? Yes - No.!.. If yes, piease indicate person(s):
5. Please identify each and every person, including any agents, employees, consultants, or independent ContractOrs who you bave
assigned to represent you before the City in this matter.
Thomas Fo~ter, Pres,
. 6. Have you and/or your officers or agents, in the aggregate, contributed more than $1,000 to a Council member in the CUITent or
preceding election period? Yes - NolL. If yes, state which Council members(s):
Dati:: g-7g-gg * * * (NOTE: Attached:~es ~) . . .
Sipuun: of Coll!l>CtOr/Applicam
Trasig Corporation! Thomas Foster,Pres,
Print or type name of CoD!I1lCtOrl Applicam
. WI!!l is /i4iMII as: . Any individual, firm. cl>-parrMnlUp. jow "lUIUe. assodation. social club, þenwJ organizaion, corporanon. mare. trusr, receiver. syndicare. rhi
and any other county, d1y or cOlDllry, ci1y numicipoJiry, tlimict, or other polirical subdivision, or any other group Dr combinmUm øaing as 0 uniI.
//J .-- t? 17
EXHIBIT B
COUNCIL AGENDA STATEMENT
Item --.LL
MeetingDate ~//IO9Ij7
ITEM TITLE: Resolution Accepting bids and awarding contract to T &M Electric,
Inc. d.b.a. Perry Electric for the installation of street lights along "E" Street
between Fourth A venue and Toyon Lane in the City ofChula Vista (TF268) and
transferring $2,000 ftom the completed Main and Date Signal Project (TF232)
and $23,303 ftom the completed Traffic Signal Loop Rehab Project (TF252) for
the construction of the project~
SUBMITTED BY: Director of Public works,f
REVIEWED BY: City Manager (;¡¿ (4/Sths Vote: Yes..x....No_)
F" p(V On September 14, 1999, the Director of Public Works received sealed bids ftom three electrical
contractors for the installation of street lighting along "E" Street between Fourth A venue and Toyon
Lane. A low bid of$128,100 was received ftom T&M Electric, Inc. d.b.a. Perry Electric.
RECOMMENDATION: That Council approve the resolution accepting bids and awarding contract
to T &M Electric, Inc. d.b.a. Perry Electric for the installation of street lights along "E" Street between
Fourth Avenue and Toyon Lane in the City ofChula Vista (TF268) and transferring $2,000 from the
completed Main and Date Signal Project (TF232) and $23,303 ftom the completed Traffic Signal Loop
Rehab Project (TF252) for the construction of the project.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
On September 14, 1999, the Director of Public Works received sealed bids ftom 3 electrical contractors
for CIP Project No. TF268 - Installation of street lights along "E" Street between Fourth Avenue and
Toyon Lane in the City of Chula Vista. This project includes the installation of thirty-two, 27-foot
concrete standards with 250 watt high pressure sodium vapor street lights to uniformly light this area
of "E" Street. San Diego Gas & Electric will be removing the existing wooden power poles that
cuITently hold the existing street lights. This project will bring the final portion of "E" Street up to the
City standard for street lighting.
This project was approved and funded in the City's 1999-00 Capital Improvement Program. This
project is being accomplished in conjunction with San Diego Gas and Electric Company's under
grounding project. Project TF268, as approved by the City Council, has two parts in the estimated
budget for FY99-00. Part I - "E" Street between Fourth Avenue and Toyon Lane and Part 2 -
Broadway between "C" Street and "E" Street San Diego Gas & Electric is not under grounding Part
2 until Calender Year 2000. Therefore, Part 2 ofTF268 will be defeITed at this time and be submitted
for additional funding as a CIP project during the FY 2000-2001 budget process.
The work to be done in the Part 1 project includes the installation of new street light standards,
luminaires, mast arms, new meter pedestal cabinet to service the existing traffic signal at First Avenue
and "E" Street, and other miscellaneous equipment necessary to make the system operational.
//-/
Page 2, Item
Meeting Date 10/26/99
The scope of Part I of the project, the street light installation on "E" Street between Fourth Avenue
and Toyon Lane, was substantially increased after the original estimate for the budget was prepared.
The CIP Project estimate included only 9 street lights to replace the 9 lights that are existing on
wooden poles. The amount of trenching and conduit was just sufficient to provide electrical energy
to the 9 street lights. There were eight 40-year old steel standards that were originally proposed to
remam.
Subsequently, a decision was made to bring the street lighting up to City standards since "E" Street
is considered one of the gateways to the City. Twenty three additional street lights were required ove r
and above the original 9 in the CIP estimate. Eight of these additional lights were required to replace
the 40-year old steel standards which, after closer inspection, were found to be in such poo r condition
that they needed to be replaced. Two additional standards were added in the horizontal and vertical
curves east of Toyon Lane to enhance public safety. The completion of this project will give complet e
uniformity to the lighting along all of the "E" Street corridor. The total Part I project cost is $155,000
which includes the $128,100 contract amount; $12,900 for contingencies; and $14,000 in staff costs
for design, inspection and contract administration. The approved CIP budget for this project is
$130,000 which included $57,823 for Part I and $71,753 for part two of the original project. As
stated previously, Part 2 will be deferred at this time and submitted for additional funding during the
FY 2000-2001 budgeting process. The project cost (including staff time) do not meet the budgeted
amount, since the scope of the project was increased and the bidding unit prices were higher as a result
of abundant construction work in the region. Contractor estimates tend to be higher as their need to
obtain work becomes less demanding. Funds are available to transfer from two completed CIP
projects.
The bids received were as follows:
Contractor Amount
1. T&M Electric, Inc. d.b.a. Perry Electric $128,100
2. Sierra Electric, Inc. - EI Cajon $145,185
3. Lekos Electric Inc. - EI Cajon q46 400
The low bid of $128,100 for the project was received from T &M Electric, Inc. d.b.a. Perry Electric.
The low bid contractor, has completed several projects for the City in the past with favorable
perfonnance. T&M Electric, Inc. d.b.a. Perry Electric has met all City requirements for award of a
contract as set forth in the bid document.
Environmental Status
The City's Environmental Review Coordinator has reviewed the work involved in this project and
detennined that the project is exempt for CEQA both under CEQA Guidelines, Section 15061 (b)(3) and
Section 15303, Class 3 (new construction or conversion of small structures).
/)~;¿
--------- -, -----~--
Page 3, Item
Meeting Date 10/26/99
Disclosure Statement
A copy of the Contractor's disclosure statement is attached as Exhibit "A".
Prevailinll Walle Statement
The source of funding for this project is the Gas Tax Fund. Contractors bidding this project were not
required to bid based on paying prevailing wages to persons employed by them for the work under this
contract. No special minority or women-owned business requirements were necessary as part of the bid
documents. Disadvantaged businesses were encouraged to bid through the sending of the "Notice to
Contractors" to various minority trade publications.
Fonn of A¡p-eement
The contract will be let on the City's standard Public Works Contract fonn. The final fonn will be
approved by the City Attorney.
FISCAL IMPACT:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount $128,100
B. Contingencies (Approximately 10%) $12,900
C. Design, Inspection & Administration $14,000
TOTAL $155,000
FUNDS AVAILABLE FOR CONSTRUCTION
Gas Tax Fund (TF268) 24592680 $129,697
Additional Funds Needed via transfer: $ 25,303
Main and Date Signal (TF232) 24592320 - $2,000
Traffic Signal Loop Rehab (TF252) 24592520 - $23,303
TOTAL $155,000
There are only minimal additional annual maintenance and energy costs associated with this project
over what are currently being paid. The source of capital funding for this project is the Gas Tax Fund.
ATTACHMENT: EXHIBIT "A" - CONTRACTORS DISCLOSURE STATEMENT
FILE NO: 0735-IO-TF268
H:\HOME\ENG [NEER \AGENDA \ TF268STL. RRL
October 15, [999 (12:32pm) )/3
.------- .
RESOLUTION NO. -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT TO T&M ELECTRIC, INC. d.b.a. PERRY
ELECTRIC FOR THE INSTALLATION OF STREET LIGHTS
ALONG "E" STREET BETWEEN FOURTH AVENUE AND
TOYON LANE IN THE CITY OF CHULA VISTA (TF2 6 8)
AND TRANSFERRING $2,000 FROM THE COMPLETED
MAIN AND DATE SIGNAL PROJECT (TF232) AND
$23,303 FROM THE COMPLETED TRAFFIC SIGNAL LOOP
REHAB PROJECT (TF252) FOR THE CONSTRUCTION OF
THE PROJECT
WHEREAS, on September 14, 1999, the Director of Public
Works received the following three sealed bids from electrical
contractors for the installation of street lighting along "En
Street between Fourth Avenue and Toyon Lane:
Contractor Amount
1. T&M Electric, Inc. d.b.a. Perry Electric $128,100
2. Sierra Electric, Inc. - EI Cajon $145,185
3. Lekos Electric, Inc. - El Cajon $146,400
WHEREAS, the low bid of $128,100 for the project was
received from T&M Electric, Inc. d.b.a. Perry Electric, who has
completed several projects for the City in the past with favorable
performance, and has met all City requirements for award of a
contract as set forth in the bid document; and
WHEREAS, the City's Environmental Review Coordinator has
reviewed the work involved in this project and determined that the
project is exempt for CEQA both under CEQA Guidelines, Section
15061 (b) (3) and Section 15303, Class 3 (new construction or
conversion of small structures); and
WHEREAS, the source of funding for this project is the
Gas Tax Fund and contractors bidding this project were not required
to bid based on paying prevailing wages to persons employed by them
for the work under this contract; and
WHEREAS, no special minority or women-owned business
requirements were necessary as part of the bid documents, however,
1
JJ-¿/
disadvantaged businesses were encouraged to bid through the sending
of the "Notice to Contractors" to various minority trade
publications.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula Vista does hereby accept the three bids and awards
the contract for the installation of street lights along "E" Street
between Fourth Avenue and Toyon Lane in the City of Chula Vista to
T&M Electric, Inc. d.b.a. Perry Electric in the amount of $128,100.
BE IT FURTHER RESOLVED that the Mayor of the city of
Chula Vista is hereby authorized to execute said contract on behalf
of the City of Chula vista.
BE IT FURTHER RESOLVED that the amount of $2,000 is
hereby transferred from the completed Main and Date Signal Project
(TF232) and the amount of $23,303 is hereby transferred from the
completed Traffic Signal Loop Rehab Project (TF252) into (TF268)
24592680 for the construction of the project.
Presented by Approved as to form by
John P. Lippitt, Director of ttorney
Public Works
H, \home\attorney\reeO\TF268 .bid
2
///5
THE CITY OF CHULA VISTA DISCLOSURE STATEMENT
You are required to file a Statement of Disclosure of certain ownership or fmancial interests, payments, or campaign contributions, on all
matters which will require discretionary action on the part of the City Council, Planning Commission, and all other official bodies. The
following infonnation must be disclosed:
L List the names of all persons having a fmancial interest in the property which is the subject of the application or the Contract, e.g.,
owner, applicant, Contractor, subcontractor, material supplier.
'1' ~ M. EL-Ec...-,; it¡~ \~~.
a ~ ~'( e;Í..e;;çr~c--
2. If any person. identified pursuant to (I) above is a corporation or partnership, list the names of all individuals owning more than
10% of the shares in the corporation or owning any partnership interest in the partnership.
~" Pel£.~
~ B IIEJI:r Poa-u.-.,
3. Ifany person. identified pursuant to (I) above is non-profit organization or a ttust, list the names of any person serving as director
òfthe non-profit organization or as ttustee or beneficiary or ttustor of the ttust.
NO¡...\6
4. Have you had more than $250 worth of business transacte~ any member of the City staff, Boards, Commissions, Committees,
and Council within the past twelve month? Yes - No - If yes, please indicate person(s):
5. Please identify each and every person, including any agents, employees, consultants, or independent Contractors who you have
assigned to represent you befnre the City in this matter.
~~ç;"
6. Have you and/or your officers or agents~ aggregate, contributed more than $1,000 to a Council member in the current or
preceding election period? Yes - No - If yes, state which Council members(s):
Date: q. \6,. , "'79-
Signature of Contractorl A
\4Ue.8ILT ~~ . ~&c..$(&T..-..R.~~utUõ"
Print or type name of Contractor! pphcant
. &= is dEfined as: '~Iry individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation,
es(ate, (rust, receiver, syndica(e, this and any o(her counry, ciry or coun(ry, ciry municipaliry, dis(rict, or o(her political subdivision, or
airy o(her group or combination ac(ing as a unit.
14 Jj--Þ
COUNCIL AGENDA STATEMENT
Item I..{
Meeting Date 11/9/99
ITEM TITLE: a) Resolution Amending the FY1999-00 Capital Improvement
Program (CIP) budget to add the Public Works Operations Information
System Modernization and Expansion project, appropriating funds therefor
ftom various available fund balances, and transferring appropriations therefor
ftom the Public Works Department
b) Resolution Waiving the consultant selection process as
impractical and awarding a purchasing and maintenance agreement of
$221,100 for the upgrade and expansion of the Public Works Operations'
Work Management System to Stantec Consulting, Inc.
c) Resolution Authorizing the City Manager to enter into a
purchasing and maintenance agreement in the amount of $86,200 for the
purchase of a new City Fleet Management System with CCG Systems, Inc.
through a cooperative purchase with the City of Fremont
SUBMITTED BY: Director of Public wor~ ~~
REVIEWED BY: City Manager ~~v LV (4/5ths Vote: Yes,K..No-->
The Operations Division of the Public Works Department proposes to add technology similar to
what has been done at City Hall, by updating outmoded and outdated software systems, by gaining
access to the City's computer network to facilitate communication within and outside the Division,
especially to the recently upgraded City's financial accounting system, and by purchasing or
upgrading computers for supervisory, support, and technical staff. The growth in the City demands
that technology be upgraded and expanded to provide for better management and planning of the
City's inftastructure. The Department had submitted a CIP request to the City Manager's office for
modernization and expansion of its information systems and computer hardware as part of the
regular CIP process, for roughly $350,000 to $400,000, but was directed to bring forward a mid-year
proposal once the exact costs were known.
The Operations Division has used a work management software system (WMS) since 1986 to track
the work production of most of the maintenance divisions. This older software is not Y2k-
compliant, is not Windows-based, and has limited capabilities. The system also needs to be
expanded to account for the City's growth and increase in development activity and concomitant
increase in infrastructure to be maintained. The vendor who supplied and maintains the current
WMS, Stantec Consulting, Inc., offers an upgraded version, which the Department recommends
purchasing. The vendor also sells inftastructure modules, which the Department recommends
adding to the WMS.
/ cl -/
Page 2, Item -
Meeting Date 11/9/99
In addition to the WMS, the Department uses a separate Fleet Management System (FMS) to track
maintenance costs of the City's fleet. This software program was developed in 1978 and currently
runs on the City's mainframe computer, which is being phased out. The software is not Y2k-
compliant, and is not compatible with the City's new financial accounting system. It does not
provide all of the fleet infonnation needed by the Department's Fleet Management Division,
especially as the City's fleet expands to accommodate and respond to the growth and development
activity. The Department proposes to purchase a new FMS, Faster, through a cooperative bid
process with the City of Fremont, who sent out Requests for Quotations (RFQ), and used a fonnal
purchasing process to select the vendor, CCG Systems, Inc.
The Operations Division, which is housed at the City's Corporation Yard, is not cormected to the
City's computer network. Access to the network is needed for exchange of infonnation between the
two proposed software systems and programs on the citywide network. In addition, starting this
month, all of the Finance Department's processes, such as payroll and purchase order requisitions,
will be coming online on the new financial accounting system, which is housed on the network. The
Operations Division, as well as Finance's Central Stores Division, which is also located at the Yard,
must therefore be cormected to the citywide network at the culTent Yard in order to function, since
construction of the new Corporation Yard will not be completed for approximately 18 months.
Finally, funds are needed to purchase computers, computer monitors and memory upgrades, and
other hardware, such as a server, to I) allow full operation of both software systems by staff, 2)
provide computers to staff who do not have them, 3) provide larger computer monitors and computer
memory for staff doing GIS mapping and work management data analysis, and 4) allow cormection
to the citywide network.
In the interest of expediency, City staff is bringing forward this item without having fmal purchasing
and maintenance agreements with the vendors of the WMS and FMS. Staff is drafting the
appropriate provisions for work and implementation plans, acceptance plans, payment schedules,
maintenance, warranties, and software licensing and source code infonnation, which will follow
good purchasing practices and will be approved by the City Attorney, Purchasing Agent, and
Management and Infonnation Services Director. In addition, for the FMS, City staffwill review the
tenus and conditions ofthe City of Fremont' s agreement, and make amendments and revisions based
on our City's needs. Should issues arise regarding these agreements that cannot be resolved, City
staff will come back to Council for the appropriate action. However, given the excellent reputation
of both finns, and the quality of their products, staff does not anticipate any issues arising regarding
these agreements.
RECOMMENDATION: That Council adopt the resolutions a) Amending the FY1999-00 Capital
Improvement Program (CIP) budget to add the Public Works Operations Infonnation System
Modernization and Expansion project, appropriating funds therefor from various available fund
balances, and transferring appropriations therefor from the Public Works Department; b) Waiving
the consultant selection process as impractical and awarding a purchasing and maintenance
agreement of $221,100 for the upgrade and expansion of the Public Works Operations' Work
/ .:2. - .;z
Page 3, Item-
Meeting Date 11/9/99
Management System to Stantec Consulting, Inc.; and c) Authorizing the City Manager to enter into a
purchasing and maintenance agreement in the amount of $86,200 for the purchase of a new City
Fleet Management System with CCG Systems, Inc. through a cooperative purchase with the City of
Fremont.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
The Operations Division of Public Works is charged with maintaining the City's infrastructure,
which includes streets, sewers, storm drains, City trees, parks, open space, and street signage and
striping; City buildings; City communications systems; and City vehicles and equipment. The
infrastructure includes approximately 350 miles of streets, over 630 lane miles of streets, 350 miles
of wastewater lines, 200 miles of storm drain pipes and channels, approximately 35,000 City trees,
over 370 acres of parks, 1,470 acres of open space, approximately 22,000 traffic signs and 15,000
street name signs, 500,000 square feet of City buildings, over 1,000 pieces of communications
equipment, and over 450 vehicles and equipment. The value of this infrastructure is close to $500
million. The Division proposes to spend roughly one-tenth of one percent of that value, or $500,000,
to help plan and track the maintenance of the City's infrastructure.
Work Management System
A work management system (WMS) is an automated system for collecting and tracking data about
the work that an agency performs. In addition, a WMS can also help with scheduling and planning
future and backlogged work. The purpose is to better manage limited resources and plan and
prioritize work accordingly, eliminating as much labor-intensive record keeping as possible. The
Division needs to better plan and schedule work efficiently and effectively because of the
tremendous growth in the City. The immediate need to upgrade the WMS comes from both growth
and non-growth factors. Generally, joint impetus projects such as these break down the Public
Facilities Development Impact Fee (PFDIF) and City shares by a formula based on proportionate
equivalent dwelling units (EDUs). Under this formula, the PFDIF share is 48.5% and the City share
is 51.5%. In this instance, the Special Projects Manager recommends that the PFDIF share be
reduced to 24.25%.
Current WMS System
The Operations Division's current DOS-based WMS is somewhat automated, but still depends on a
lot of labor-intensive input. Staff from the Street Maintenance, Street Tree Maintenance, Traffic
Signing and Striping, Park Maintenance, and Wastewater and Pump Station Maintenance divisions
turn in daily handwritten sheets reporting the work performed, the crew performing the work, the
location of the work, and the materials and equipment used. A Public Works Technician enters this
information into the WMS, which automatically calculates the costs. Monthly and annual reports are
generated, summarizing this information. This system has worked well tracking personnel,
material, and equipment costs by job type and location, as well as hours spent doing the work and the
number of jobs performed. However, this information can only be kept for one year on the system
J':¿-J
Page 4, Item -
Meeting Date 11/9/99
due to system limitations. Anytime that historical infonnation is needed, such as for liability claims,
staff must research paper records by month and by year, which is very time-consuming, since the
alternative is the cumbersome task of un-installing the current year's records, loading the historical
data to do research, removing these records, and re-installing the current year's records. In addition,
staff cannot search these records by address, only by task, which adds significantly to the research
time.
In addition, the current system does not help with scheduling and planning, does not track backlogs,
and does not link service requests with jobs responding to those requests. The work to be perfonned
daily is detennined by the supervisors who often give handwritten infonnation to the staff. This
work may include backlogs, which are tracked by hand on paper by the supervisors. This
infonnation is then typed on a daily work sheet, listing which crew is working where, and given to
all managers, supervisors, and support staff. In addition, members of the public call in daily with
service requests or emergencies. The service request is handwritten on a fonn, which is given to the
appropriate supervisor to handle, and emergencies are immediately called out. The infonnation ftom
the public and the action taken are entered into a database program completely separate ftom the
WMS.
Proposed WMS System
An upgraded and expanded system willI) eliminate duplication of effort and paper tracking, 2) link
service requests and backlogs with jobs, and 3) allow management to better plan and schedule work
and evaluate crew perfonnance and workload. The new system will emphasize public needs, by
changing the focus ftom measuring perfonnance after the fact to scheduling and planning work
based on service requests and work orders. The new system also provides the ability for staff to
create various reports, instead of relying on canned reports in the current system. This flexibility is
also provided in the City's new financial accounting system. The cost for the WMS for 15
concurrent seats or users is $72,200, which includes installation, implementation, data loading,
training, and a credit and price reduction of$ll,OOO. Stantec Consulting, Inc., who supplied the
original WMS (under a different company name), is uniquely qualified to provide this update, since
it is their system that we are upgrading and expanding. Upgrading of the current system, rather than
buying a new system, is more cost effective and appropriate to meet the City's needs. Therefore,
staff recommends waiving, as impractical, the nonna1 consultant selection process under provision
2.56.070 ofthe Chula Vista Municipal Code.
Proposed Addition of Inftastructure Modules to WMS
The WMS system needs to be expanded to add inftastructure modules applications (IMA) to better
manage the City's assets and to provide a link to the City's Geographic Infonnation System (GIS) to
visually show areas where work has been completed or has been planned. As part of Stantec's
Integrated Inftastructure Management System, inftastructure modules can be added to link to the
WMS. Adding these modules will allow us to inventory all of our inftastructure assets in order to
better manage and maintain them. The Division proposes to purchase a wastewater (sewer) module,
as a first step, to provide infonnation on pipes, access points, and services, which will be tied into the
GIS and the WMS, since the GIS currently has sewer pipe and access point layers.
J ,2 -'/
Page 5, Item-
Meeting Date 11/9/99
Currently, sewer crews take paper maps into the field to show the locations of pipes and access
covers, generated from the GIS. The maps show the details, but they do not show a historical record
of previous maintenance perfonned on individual pipe segments, or when they were last cleaned. In
addition, using and carrying paper maps around in vehicles and at work locations is awkward. An
infrastructure module that is linked to the GIS and the WMS will readily provide needed infonnation
about the site and allow the crews to make infonned decisions in the field regarding when and where
to make repairs or replace the pipe depending on the maintenance history. Crews would have
laptops in the field to allow this access, eliminating the need to carry bulky maps, and provide the
capability for them to directly input crew and job data into the GIS and the WMS. This
computerized infrastructure management system will be a powerful tool for tracking and planning
maintenance activities, such as sewer cleaning, television inspection, sewer line replacement, and
physical inspection, and recording this infonnation on the WMS and the GIS, via the sewer module.
The cost of the IMA software for 5 concurrent seats or users is $14,700, the initiation, installation,
implementation, and training for the sewer module is $63,300, and the conversion and linking of data
from the GIS map files is a maximum of$55,000, for a total cost of$133,000. Other infrastructure
modules, such as right-of-way for streetlights, trees, traffic signals, traffic signs and legends and
markings, and streets are proposed to be added later, as part of next year's CIP. Voice recognition
systems to populate the infrastructure modules, a plotter, and other hardware will also be proposed
for the future. In addition, staff is researching modules for building services and maintenance.
However, no appropriation is requested at this time for these additional items.
The cost of the WMS for this initial phase is $205,200 plus $15,900 for tax, for a total of$221,1O0.
After the first year, annual maintenance and software support will be needed, at a cost of$9,756.
Fleet Mana2ement System
A fleet management system is similar to a work management system, in that it is an automated
system for collecting and tracking data, in this case, vehicle and equipment data. An FMS can help
with cost control and analysis, workflow, and scheduling of maintenance and replacement, in
addition to tracking historical data. A typical, modem FMS includes the following applications:
vehicle inventory, preventive maintenance schedule, maintenance history, labor and parts costs, fuel
consumption and cost, parts inventory, equipment specifications, warranty tracking, replacement
schedule and costs, equipment billing, and rental rate calculations.
The current FMS does not have the capability to track all of the Division's data needs, such as parts
inventory, specifications, warranty tracking, replacement data, preventive maintenance schedules,
and monthly billing costs and rental rates. As such, some of these data elements have been tracked
and costed on separate data systems. As the fleet has grown and continues to grow, there is an
immediate need to track all of this infonnation on one system for the efficiency of overall operations.
There are also non-growth related needs to replace the system. First, there is the need to upgrade to a
system that is Y2k compliant and not dependent on the City's mainframe computer. A new
Windows-based, expanded FMS will bring the Division into the 21st century, by reducing
J ..2.. ---.s,/'
Page 6, Item -
Meeting Date 11/9/99
paperwork, eliminating the current need to track fleet infonnation on various software and by hand,
and providing the ability to retrieve data more quickly. The new FMS will also be compatible with
the City's financial accounting system, which is needed for tracking fuel costs, equipment purchases,
and service and supply requisitions, and spreading these costs to the user departments. The system
will also need to be accessible to Central Stores staff, which is responsible for parts inventory. The
new FMS also has a component for communications equipment, which we hope to use for tracking
maintenance and replacement of vehicle radios. We currently have no such system.
Expanding and upgrading the FMS is a typical joint-impetus project-resulting from both growth and
non-growth factors. As such, the Special Projects Manager proposes that the basic fonnula
developed and agreed to by City staff, developers, and representatives of the Building Industry
Association (BIA), be applied. Under this fonnu1a, the PFDIF cost share is 48.5% and the City share
is 51.5%.
The City of Fremont used a fonna1 RFQ bid process to select CCG Systems, Inc. and its Faster
system. Fremont allows joint government/agency participation and the vendor will hold its prices
finn for 1999. The City ofChu1a Vista Municipal Code Section 2.56.140 and Council Resolution
No. 6132 authorize the Purchasing Agent to participate in cooperative bids with other government
agencies for the purchase of materials or services of common usage. The Purchasing Agent has
detennined that the City of Fremont's bid process is competitive and consistent with good
purchasing practices. City staff, therefore, recommends that the City participate in the current City
of Fremont bid.
The cost of the package for Chu1a Vista is $80,000 plus tax, which includes $24,000 for basic
software for 10 users; $1,800 for a fuel interface, which is needed to post fuel transaction data to
individual pieces of equipment; $10,000 for a project management team, based on the size of our
fleet and scope ofthe installation; $4,800 for initial installation and system administrator instruction;
$9,600 for on-site training to train trainers and users; $4,800 for follow-up training; $2,500 for a
single user carpool module; and up to $22,500 for data conversion from the current system to the
new system. After the first year, an additional $4,300 will be needed annually for support services
for the software, fuel interface, and carpool interface. The cost with tax is $86,200.
Access to the Citywide Network
The cost to provide access at the Yard to the citywide network, via a T -1 line and network
connections, is $33,000. With the purchase of these new software systems and the existing and
additional computers and printers that need access to the network, a total of 50 network connections
are needed. These systems, as well as the financial accounting system, cannot be fully utilized or
even run, in the case of the financial system, without having network access. Construction of the
new Yard is scheduled to begin in early 2000; however, staff cannot wait until move-in to use the
citywide network. The monthly operating cost for the T -1 line is $187, or $2,244 per year, which
will be paid from the Division's operating budget As previously mentioned, the Central Stores
Division of Finance must also be linked to the citywide network to have access to financial data to
handle City requisitions and purchase orders. The Transit Division will also be linked to the
/.:2 -?
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Page 7, Item-
Meeting Date 11/9/99
network. Most ofthis $33,000 investment will be lost, once these divisions transfer to the new Yard
in 18 months. Some of the hubs and routers can be removed and taken to the new Yard; most of the
cabling and connections will remain. However, the gain in efficiency to access the citywide network
is worth this relatively small investment.
Other Hardware/Software Needs
The Operations Division has been behind the rest of the City in purchasing computers and other
hardware. We had been holding off purchases until the move to the new Yard. We had also
anticipated getting GIS workstations when the first GIS layers were created. However, we can no
longer wait given the changes in technology, the new management systems, and the new financial
accounting system. We propose a budget of$119,500 to purchase hardware and software, using
the current City contract with ATS Computers. This amount will provide new, upgraded computers
for supervisory staff in the Wastewater, Streets, Street Tree, Street Signing and Striping, Building
Services, Communications, Garage and Traffic Signal and Street Lighting divisions. Computers for
the Parks Division and Open Space Division have already been purchased. Larger computer
monitors are needed for support staff and technical staff who will be doing GIS mapping or data
analysis and manipulation of the work management systems. Twelve laptop computers will be
purchased for Wastewater Division supervisors and crews for getting and entering data for the WMS,
the sewer inftastructure module, and the GIS system. Video and sound cards, and upgraded
memory need to be purchased for existing computers, in order to use the new management systems
and access the citywide network. Software and network licenses are also needed. Two additional
printers, one color and one black and white, will also be purchased due to the increased number of
computers proposed. In addition, a network server, with corresponding client licenses, is also
needed, at a cost of$42,850, to run the new software systems and provide the tie-in to the citywide
network via the T -I line. The Division is proposing to buy one large server rather than two servers
for each of the software systems, to save money. The need to purchase a server comes ftom both
growth and non-growth factors. The PFDIF share of the server is 36.375%, which is the average of
the PFDIF shares of the WMS (24.25%) and the FMS (48.5%). Even with access to the network,
according to Management and Information Systems, additional Microsoft Office concurrent user
software must be purchased, at a cost of $250 per user, or $5,000. The total is $167,350.
Because ofthe importance of the server to the operations of the information systems in Operations,
the increased number of computers, and their susceptibility to dirt and heat, Management and
Information Systems recommends that the main office at the Yard be air-conditioned. Construction
and Repair staffhas recommended a budget of$20,000 for air conditioning installation and electrical
upgrades. We will use these rooftop package air conditioning units in buildings at the new yard or
other City facilities. The total cost for this section is $187,350.
FISCAL IMPACT:
A new CIP project (General Government 171) is proposed to be set up, with costs and appropriations
as outlined below. The total cost for purchase and implementation of the software systems,
corresponding hardware and software requirements, and building improvements is $527,650.
Ie:¿ -7
Page 8, Item-
Meeting Date 11/9/99
Ninety-five percent of the equipment and improvements will be moved to the new Yard.
Approximately $30,000 in cabling will not be transferred to the new Yard. The ongoing costs are
$2,244 per year fortheT-1Iine, $4,300 per year forFMS support services, and $9,756 for the WMS
licensing and maintenance costs, for a total of$16,300.
Listed below in three separate tables is a cost analysis by item (Table A), the funding sources by item
(Table B), and the total amount needed by funding source (Table C). An appropriation of Public
Facilities Development Impact Fees-Corporation Yard, Special Sewer Fund, Gas Tax, and
Residential Construction Tax monies from available reserve fund balances is needed. In addition, a
transfer of appropriated General Fund monies is needed from a staffing account in the Public Works
Department (Account 16753-6001) to this CIP project.
TABLE A: Cost Analysis
Item Amount
h Work Management System
. Upgrade $ 77,795
. Sewer Module 143,305
Sub-Total $221,100
b Computer Related Expenses
. Citywide Network Access $ 33,000
. Purchase, upgrade, printers 119,500
. Network server, licenses 42,850
. Software licenses 5.000
Sub-Total $200,350
3. Fleet Management System $ 86,200
4. Air-Conditioning (âJ Main Office $ 20,000
$527,650
/.J~~
Page 9, Item-
Meeting Date 11/9/99
TABLE B: Funding Source by Item
Item Amount
L Work Management System
. Public Facilities DIF $ 18,865
. Special Sewer Fund 202,235
Sub-Total $221,100
b Computer Related Expenses
. Public Facilities DIF $ 15,587
. Special Sewer Fund 128,068
. General Fund 33,718
. Gas Tax 22,977
Sub-Total $200,350
;h Fleet Management System
. Public Facilities DIF $ 41,807
. Special Sewer Fund 8,620
. General Fund 35,773
Sub-Total $ 86,200
~ Air-Conditioning (âJ Main Office
. Residential Construction Tax $ 20,000
TOTAL $527,650
/c2. -;
PagelO,Item-
Meeting Date 11/9/99
TABLE C: Cost by Funding Source
Funding Source Items to be Funded % Funded Dollar Amount to
Appropriate or Transfer
Public Facilities DIF Work Management System 24.25 $ 18,865
Corporation Yard Fleet Management System 48.5 41,807
Component Server 36.375 15,587
TOTAL $76,259
Special Sewer Fund Work Management System 75.75 $ 58,930 ¡
Sewer Infrastructure Module 100 143,305
Fleet Management System 10 8,620
Server 63.625 27,263
Computers/Software 66.5 79,805
Printers 100 4,500
T -1 Line/Connections 50 16,500
TOTAL ~ 338,923
General Fund Fleet Management System 41.5 $35,773
T -1 Line/Connections 50 $16,500
Computers/Software 14.35 $17,218
TOTAL 69,491*
Gas Tax Computers/Software 19.15 $22,977
Residential Const Tax Air Conditioning 100 $20,000
Total Appropriations $458,159
*Total Transfers General Fund $ 69,491
TOTAL COST $527,650
H:IHOMEIENGADMINIWFMSAI13rev2.DOC
PW OPS FILE NO.: new
/), -/#
~._.._.- ---...-..-
RESOLUTION NO. -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING THE FY 1999-00 CAPITAL
IMPROVEMENT PROJECT (CIP) BUDGET TO ADD THE
PUBLIC WORKS OPERATIONS INFORMATION SYSTEM
MODERNIZATION AND EXPANSION PROJECT, APPRO-
PRIATING FUNDS THEREFOR FROM VARIOUS AVAILABLE
FUND BALANCES, AND TRANSFERRING APPROPRIATIONS
THEREFOR FROM THE PUBLIC WORKS DEPARTMENT
WHEREAS, the Operations Division of the Public Works
Department proposes to add technology to update outmoded and
outdated software systems to provide for better management and
planning of the City's infrastructure; and
WHEREAS, the Department had submitted a CIP request for
modernization and expansion of its information systems and computer
hardware as part of the regular process for approximately $350,000
to $400,000, but was directed to bring forward a mid-year proposal
once the exact costs were known ; and
WHEREAS, the Operations Division has used a work
management software system (WMS) since 1986 to track the work
production of most of the maintenance divisions; and
WHEREAS, this older software is not Y2K compliant, is not
Windows-based, has limited capabilities and needs to be expanded to
account for the city's growth and increase in development activity
and concomitant increase in infrastructure to be maintained; and
WHEREAS, the vendor who supplied and maintains the
current WMS Stantee Consulting, Inc., offers an upgraded version,
which the Department recommends purchasing and also sells
infrastructure modules, which the Department recommends adding to
the WMS.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
city of Chula vista does hereby amend the FY 1999-00 Capital
Improvement Project (CIP) budget to add the Public Works Operations
Information System Modernization and Expansion project.
BE IT FURTHER RESOLVED that for purposes of funding the
project the amount of $458,159 is hereby appropriated from various
available fund balances and $69,491 is hereby transferred to GG 171
all as shown in Table "C", attached hereto and incorporated herein
by reference.
Presented by Approved as to form by
John P. Lippitt, Director of J
Public Works
H, \home\attorney\reso\ops. dp
/~/)-/
TABLE C: Cost by Funding Source
Funding Source Items to be Funded % Funded Dollar Amount to
Appropriate or Transfer
Public Facilities DIF Work Management System 24.25 $ 18,865
Corporation Yard Fleet Management System 48.5 41,807
Component Server 36.375 15,587
TOTAL $76,259
Special Sewer Fund Work Management System 75.75 $ 58,930
Sewer Infrastructure Module 100 143,305
Fleet Management System 10 8,620
Server 63.625 27,263
Computers/Software 66.5 79,805
Printers 100 4,500
T -I Line/Connections 50 16,500
TOTAL $338,923
General Fund Fleet Management System 41.5 $35,773
T -I Line/Connections 50 $16,500
Computers/Software 14.35 $17,218
TOTAL $69,491 *
Gas Tax Computers/Software 19.15 $22,977
Residential Const Tax Air Conditioning 100 $20,000
Total Appropriations $458,159
*Tota1 Transfers General Fund $ 69,491
TOTAL COST $527,650
/02. ¿fJ " ;<,
0 ------ _0___. . - -_____.mo..___o~--_.
RESOLUTION NO. -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE CONSULTANT SELECTION
PROCESS AS IMPRACTICAL AND AWARDING A
PURCHASING AND MAINTENANCE AGREEMENT OF
$221,100 FOR THE UPGRADE AND EXPANSION OF THE
PUBLIC WORKS OPERATIONS' WORK MANAGEMENT
SYSTEM TO STANTEC CONSULTING, INC.
WHEREAS, a work management system (WMS) is an automated
system for collecting and tracking data about the work an agency
performs; and
WHEREAS, the Operations's current DOS-based WMS is
somewhat automated, but still depends on labor-intensive input; and
WHEREAS, an upgraded and expanded system will (1)
eliminate duplication of effort and paper tracking (2) link service
requests and backlogs with jobs, and (3) allow management to better
plan and schedule work and evaluate crew performance and workload;
and
WHEREAS, the new system will emphasize public needs, by
changing the focus from measuring performance after the fact to
scheduling and planning work based on service requests and work
orders and will provide the ability for staff to create various
reports, instead of relying on canned reports in the current
system; and
WHEREAS, the cost for the WMS for 15 concurrent users is
$72,200, which includes installation, implementation, data loading,
training, and a credit and price reduction of $11,000; and
WHEREAS, the WMS system needs to be expanded to add
infrastructure modules applications (IMA) to better manage the
city's assets and to provide a link to the City's Geographic
Information System (GIS) to visually show areas where work has been
completed or has been planned; and
WHEREAS, the Division proposes to purchase a wastewater
(sewer) module, as a first step, to provide information on pipes,
access points, and services, which will be tied into the GIS and
the WMS, since the GIS currently has sewer pipe and access point
layers; and
WHEREAS, the cost of the IMA software for 5 concurrent
seats or users is $14,700, the initiation, installation,
implementation, and training for the sewer module is $63,300, and
the conversion and linking of data from the GIS maps files is a
maximum of $55,000, for a total cost of $133,000 plus tax; and
WHEREAS, the cost of the WMS for this initial phase if
$205,200 plus $15,900 for tax, for a total of $221,100 and after
the first year, annual maintenance and software support will be
needed, at a cost of $9,756; and
/;¿ß'i
WHEREAS, Stantec Consulting, Inc., who supplied the
original WMS (under a different company name), is uniquely
qualified to provide this update since it is their system that is
being expanded and upgraded and an upgrade (versus a new syste~was
determined by staff to be the most cost effective and appropriate
approach to address City needs; and
WHEREAS, accordingly staff recommends waiving, as
impractical, the normal consultant selection process under Section
2.56.070 of the Chula Vista Municipal Code.
NOW, THEREFORE, BE IT RESOLVED the city Council of the
City of Chula vista does hereby waive the consultant selection
process as impractical for the reasons set forth above, and awards
a purchase and maintenance agreement for the upgrade and expansion
of the Public Works Operations' Work Management System and sewer
infrastructure module to Stantec Consulting, Inc. in the amount of
$221,100 on a contract form to be approved by the City Attorney.
Presented by Approved as to form by
John P. Lippitt, Director of
Public Works
-2 -
}c2ß~
RESOLUTION NO. -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE CITY MANAGER TO
ENTER INTO A PURCHASING AND MAINTENANCE
AGREEMENT IN THE AMOUNT OF $86,200 FOR THE
PURCHASE OF A NEW CITY FLEET MANAGEMENT SYSTEM
WITH CCG SYSTEMS, INC. THROUGH A COOPERATIVE
PURCHASE WITH THE CITY OF FREMONT
WHEREAS, a fleet management system (FMS) is similar to a
work management system, in that it is an automated system for
collecting and tracking vehicle and equipment data; and
WHEREAS, an FMS can help with cost control and analysis,
workflow, and scheduling of maintenance and replacement, in
addition to tracking historical data; and
WHEREAS, the City's current FMS does not have the
capability to track all of the Division's data needs, such as parts
inventory, specifications, warranty tracking, replacement data,
preventive maintenance schedules, and monthly billing costs and
rental rates; and
WHEREAS, as the fleet has grown and continues to grow,
there is an immediate need to track all of this information on one
system that is Y2k compliant for the efficiency of overall
operations; and
WHEREAS, a new Windows-based, expanded FMS will reduce
paperwork, eliminate the current need to track fleet information on
various software and provide the ability to retrieve data more
quickly; and
WHEREAS, the City of Fremont used a formal RFQ bid
process to select CCG Systems, Inc. and its Faster system; and
WHEREAS, in accordance with Chula Vista Municipal Code
Section 2.56.140 and Council Resolution No. 6132, the Purchasing
Agency is authorized to participate in cooperative bids with other
government agencies for the purchase of materials or services of
common usage; and
WHEREAS, the cost of the package for Chula Vista is
$86,200.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula Vista does hereby authorize the city Manager to enter
into a purchasing and maintenance agreement in the amount of
$86,200 for the purchase of a new City Fleet Management System with
CCG Systems, Inc. through a cooperative purchase with the City of
Fremont in a contract form approved by the City Attorney.
Presented by Approved as to form by
,
John P. Lippitt, Director of y Attorney
Public Works )C:<L - J
COUNCIL AGENDA STATEMENT
Item /3
Meeting Date: 11/9/99
ITEM TITLE: Resolution Approving the First Amendment to the
Detention Basin and Siltation between the City and McMillin Otay Ranch,
LLC and authorizing the Mayor to execute said agreement
SUBMITTED BY: Director of Public Work~(
REVIEWED BY: City Manager~ ".... (4/5ths Vote: Yes_NoX)
.ç".' Tonight, Council will also consider amending an existing agreement with McMillin for
construction and maintenance of Telegraph Canyon Channel improvements that will exclude all
areas located within the Poggi Canyon basin encumbered by the agreement.
RECOMMENDATION: That Council approve the resolution approving the First Amendment
to the Detention Basin and Siltation agreement between the City and McMillin Otay Ranch, LLC
and authorizing the Mayor to execute said agreement.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
On March 31, 1998 by Resolution No. 18934, Council approved a Detention Basin and Siltation
agreement with McMillin to provide for the construction and maintenance of certain drainage
improvements in the Telegraph Canyon Channel. Said agreement encumbered all the properties
within McMillin Otay Ranch SPA One, including those properties draining to Telegraph Canyon
as well as properties draining to Poggi Canyon.
On October 19, 1999, by Resolution No. 19635, Council approved a Desi1tation and Maintenance
agreement between the City and McMillin to provide for the maintenance of certain improvements
in the Poggi Canyon Channel. This agreement also encumbers all the properties located within
the Poggi Canyon basin. In order to eliminate this duplicity of requirements over the Poggi
Canyon properties, staff recommends amending the Telegraph Canyon agreement to only
encumber those areas of the McMillin project draining to Telegraph Canyon (see Exhibit A).
By approving the proposed amendment, Council will exclude all properties located within the
Poggi Canyon basin ITom the Telegraph Canyon agreement. Staff has reviewed the proposed
amendment and considers that its approval will not jeopardize the City's assurance that the
obligations set forth in the Telegraph Canyon agreement will be performed. The proposed form
of the amendment has already been approved by the City Attorney.
)3~/
Page 2, Item-
Meeting Date 10/19/99
FISCAL IMPACT: None to the General Fund. The developer will be responsible for
maintaining the proposed improvements until said maintenance is assumed by the Otay Ranch SPA
One open space district.
Exhibits: A - Telegraph Canyon Basin - McMillin alay Ranch
H ,IHOMEIENGINEERIAGENDA ITELEG _1 ,LOT
FiI, 0600-So-0R221G
Ootob" 29, 1999 (3,13pm)
J3~2
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EXl"ft 13IT ¡::¡
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SCALE: 1'=500'
RICK ENGINEERING COMPANY EXHIBIT "A-', \"
CIVIL ENGINEERS, SURVEYORS, PLANNERS McMILLIN OTA Y RANCH
5620 FRIARS ROAD. SAN DIEGO Telegraph Canyon Basin North
CA. 92110-2596 PHONE: (619) 291-0707 CITY OF CHULA VISTA, CALIFORNIA
PROJECT NUMBER. 13126L / Y 2- C.v.T. 97-02
DATE- MAACH2,1999 ::~~'"'~=-... -------
,--- ----- ~ ~ ---~ --~-- _~m____~~---------~
RESOLUTION NO. -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE FIRST AMENDMENT TO
THE DETENTION BASIN AND SILTATION AGREEMENT
BETWEEN THE CITY AND McMILLIN OTAY RANCH, LLC
I AND AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT
WHEREAS, on March 31, 1998 by Resolution No. 18934,
Council approved a Detention Basin and Siltation agreement with
McMillin to provide for the construction and maintenance of certain
drainage improvements in the Telegraph Canyon Channel; and
WHEREAS, said agreement encumbered properties located
within the Telegraph Canyon basin as well as properties located
within the Poggi Canyon basin; and
WHEREAS, by approving the proposed amendment, Council
will limit the agreement to those areas of SPA One draining to the
Telegraph Canyon; and
WHEREAS, the balance of the McMillin property draining to
Poggi Canyon is addressed in a companion agreement.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula Vista does hereby approve the First Amendment to the
Detention Basin and Siltation Agreement between the city and
McMillin Otay Ranch, LLC, a copy of which shall be kept on file in
the office of the City Clerk.
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula Vista is hereby authorized and directed to execute said
Amendment on behalf of the City of Chula Vista.
Presented by: Approved as tq form by
~'~
John P. Lippitt, Director of John. Kaheny, Cit Attorney
Public Works
H, \home\attorney\reso\poggi, des
jJ/tJ
Recording Requested by: )
)
CITY CLERK )
)
When Recorded, Mail to: )
)
CITY OF CHULA VISTA )
276 Fourth Avenue )
Chula Vista, CA 91910 )
)
------------------------------------------------------------------
FIRST AMENDMENT TO DETENTION BASIN AND SILTATION AGREEMENT
Whereas, the City of. Chula Vista ("City") by Resolution No.
18934 on March 1, 1998, approved a Detention Basin and Siltation
Agreement with McMillin Otay Ranch, LLC, a Delaware Limited,
Liability Company formerly known as McMillin D.A. America Otay
Ranch LLC, a Delaware Limited Liability Company ("Developer") to
provide for the construction and maintenance of certain drainage
improvements within the Telegraph Canyon Basin; and
Whereas, the Agreement encumbered properties located within
the Telegraph Canyon Basin as well as properties located within the
Poggi Canyon Basin; and,
Whereas, McMillin Otay Ranch, LLC, a Delaware Limited
Liability Company, the successor by merger to Developer has
requested that City agree to amend the Agreement to only include
those properties of the McMillin Otay Ranch project located within
the Telegraph Canyon Basin since the balance of the property is
addressed in a separate agreement with the City as to Poggi Canyon
Basin.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
1. Exhibit A is hereby deleted and Exhibit A.1 is substituted in
its place and stead.
2. Exhibit A-I is hereby deleted and Exhibit A-1.1 is substituted
in its place and stead.
All other terms and conditions not modified by this First
Amendment to Desiltation and Maintenance Agreement shall remain in
full force and effect.
[NEXT PAGE IS SIGNATURE PAGE]
H, \HOME\ENGINEER\LANDDEV\OTAYRNCH\OR154. LDT 1 October 13, 1999
/3"3
,-,.., ...---..----.----.--.-..---.----..----- ---
SIGNATURE PAGE TO THE FIRST AMENDMENT TO DESILTATION AND
MAINTENANCE AGREEMENT
IN WITNESS WHEREOF, the parties have entered into this
Agreement as of the day and year first above written.
Dated:
CITY OF CHULA VISTA
a Municipal Corporation
By : By, ¡t!/A-
Mayor Shirley Horton I .
By: )1J /tr
I
Attest:
Susan Bigelow, City Clerk
Approved as to form:
~~ dJ1(~~
John' ~aheny, City Atto ey
Dated:
H, \HOMB\BNGINEBR\LANDDBV\OTAYRNCH\ORl54 . LOT 2 October 13, ""
/3/?
-~ -~-~~~-~ ----"
List of Exhibits
Exhibit A.1 Legal Description
Exhibit A-I.1 Location Plat
H, \HOME\ENGINEER\LANDDEV\OTAYRNCH\OR154 .LOT 3 October 13, 199'
/J//
-
J-13126L
EXHIBIT A,l
TELEGRAPH CANYON DRAINAGE BASIN
A parcel of land being that portion of Chula Vista Tract No. 97-02, Map No. 13605,
and that portion of Chula Vista Tract No. 98-04, Map No. 13649, and that portion of
Rancho De La Nacion, Map No. 815, and that portion of Parcel 2 of Certificate of
Compliance recorded September 12, 1997 as Document No. 1997-0443746 all in the
City of Chula Vista, County of San Diego, State of California described as follows:
Beginning at the Northwesterly corner of said Map 13605; thence along the
Northwesterly and Southeasterly lines thereof the following courses: North 42°03'09"
East 426.71 feet; thence South 47°50'17" East 0.04 feet to the beginning of a non-
tangent 1933.00 foot radius curve concave Southeasterly, to which a radial line bears
North 47°52'57" West; thence Northeasterly along the arc of said curve through a
central angle of 20°58'27" a distance of 707.61 feet; thence North 63°05'30" East
1341.68 feet; thence South 26°52'35" East 0.65 feet; thence North 63°07'26" East
154.45 feet to the beginning of a tangent 1933.00 foot radius curve concave
Southeasterly; thence Northeasterly along the arc of said curve through a central angle
of 02°39'40" a distance of 89.78 feet; thence South 17°52'24" East 3592.83 feet
to the beginning of a non-tangent 643.00 foot radius curve concave Southwesterly,
to which a radial line bears North 21 ° 1 0'01" East, being the Southeasterly corner of
Lot 9 of said Map No. 13605; thence along the Southerly line of said Lot 9 and
Northwesterly along the arc of said curve through a central angle of 10°27'10" a
distance of 117.30 feet; thence North 79°17'09" West 231.87 feet; thence North
34°17'09" West 28.28 feet; thence North 79°17'09" West 58.00 feet; thence South
55 °42'51" West 28.28 feet; thence North 79°17'09" West 51.58 feet; thence
leaving said line South 1 0°42'51" West 156.00 feet to a point on the Northerly line
of Lot 4 of said Map No. 13649; thence along the Northerly, Easterly, Southerly and
Westerly lines of said Lot 4 and the Northerly prolongation thereof South 79 ° 17'09"
East 50.58 feet; thence South 34°17'09" East 28.28 feet; thence South 10°42'51"
West 71.12 feet to the beginning of a tangent 970.00 foot radius curve concave
Northwesterly; thence Southerly along the arc of said curve through a central angle of
00°12'25" a distance of 3.50 feet; thence South 10°55'16" West 490.20 feet;
thence North 80°42'51" West 363.68 feet; thence North 78°56'39" West 416.51
feet; thence North 1 0°42'51" East 392.46 feet; thence leaving said Northerly
prolongation of Lot 4 North 79°17'09" West 58.00 feet to a point on the Easterly line
of Lot 1 of said Map No. 13649; thence along the Easterly, Southerly, and Westerly
prolongation thereof the following courses: South 10°42'51" West 356.30 feet;
thence South 87°48'57" West 159.31 feet; thence South 88°34'33" West 94.12
feet; thence South 86°11 '56" West 39.24 feet; thence South 83°46'21" West 51.12
feet; thence South 77°04'25" West 75.78 feet; thence North 86°10'22" West 84.01
feet; thence South 81 °21 '48" West 184.30 feet to the beginning of a non-tangent
/ 3 /%'
1936.00 foot radius curve concave Easterly, to which a radial line bears South
81 ° 21 '48" West; thence leaving said Westerly prolongation Northerly along the arc
of said curve through a central angle of 04°53'38" a distance of 165.36 feet to the
beginning of a non-tangent 1936.00 foot radius curve concave Easterly to which a
radial line bears South 87°20'10" West; thence Northerly along the arc of said curve
through a central angle of 06°17'49" a distance of 212.77 feet to the beginning of
a non-tangent 1932,00 foot radius curve concave Easterly to which a radial line bears
North 87°26'25" West; thence Northerly along the arc of said curve through a central
angle of 06°22'34" a distance of 215.00 feet; thence North 81 °03'51" West 136.00
feet to the beginning of a non-tangent 2068.00 foot radius curve concave Easterly,
to which a radial line bears North 81 °03'51 " West; thence Southerly along the arc of
said curve through a central angle of 06°22'34" a distance of 230.14 feet to the
beginning of a non-tangent 2068.00 foot radius curve concave Easterly to which a
radial line bears North 88°27'00" West; thence Southerly along the arc of said curve
through a central angle of 06° 17' 51" a distance of 227.30 feet to the beginning of
a non-tangent 2064.00 foot radius curve concave Northeasterly to which a radial line
bears South 86°15'26" West; thence Southerly along the arc of said curve through
a central angle of 13°16'50" a distance of 478.41 feet; thence South 17°01 '24" East
304.37 feet; thence South 72°58'36" West 80.22 feet; thence North 64°37'40"
West 63.47 feet; thence North 78°03'18" West 62.85 feet; thence North 66°40'35"
West 44.66 feet; thence North 66°11 '24" West 59.73 feet; thence North 70°26'43"
West 58.50 feet; thence North 75°11 '05" West 25.83 feet; thence North 68°25'41"
West 33.43 feet; thence North 84°23'57" West 115.64 feet; thence North
85°09'34" West 56.40 feet; thence North 88°35'04" West 51.00 feet; thence South
85°01' 12" West 32.32 feet; thence North 88°35'04" West 26.00 feet; thence North
01 °24'56" East 659.26 feet; thence North 43°35'04" West 14.14 feet; thence North
88°35'04" West 436.26 feet; thence South 20°42'20" West 21.19 feet; thence
North 01 °24'56" East 168.77 feet to the beginning of a tangent 529.50 foot radius
curve concave Southeasterly; thence Northeasterly along the arc of said curve through
a central angle of 34°53'23" a distance of 322.43 feet to the beginning of a
compound 477.00 foot radius curve concave Southeasterly; thence Northeasterly
along the arc of said curve through a central angle of 29°55'36" a distance of 249.15
feet; thence North 66° 14' 13" East 26.18 feet to a point on the Southwesterly line of
said Map No. 13605; thence along said line North 17°51 '21" West 1751.16 feet to
the Point of Beginning.
Containing 210.21 acres, more or less.
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CIVIL ENGINEERS, SURVEYORS, PLANNERS McMILLIN OTA Y RANCH
5620 FRIARS ROAD. SAN DIEGO Telegraph Canyon BasIn North
CA. 92110-2596 PHONE, (619) 291-0707 CITY OF CHULA VISTA, CALIFORNIA
PROJECT NUMBER, 13126L 1;1-/CJ C, V. T. 97-02
DATE. MARCH 2, 1999 :~=;;:"::'"'"
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Dated: €JQi. 5 ,1993
McMILLIN OT A Y RANCH LLC, a Delaware limited liability
company
BY: McMILLIN COMPANIES, LLC., a Delaware limited
liability company
Its: Manager
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OTAY VERA.NDA-87, LLC
A Delaware limited liability company
By: McMillin Management Services, LP.,
a California corporation
Its: Manager
By: Corky McMillin Construction Services, Inc
a California corporation
Its: General Partner
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OTAY ALCA.LA-120, LLC
a Delaware limited liability company
By: McMillin Management Services, LP.,
a California corporation
Its: Manager
By: Corky McMillin Construction Services, Inc
a California corporation
Its: General Partner
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SHEA HOMES LIMITED PARTNERSHIP, a California
corporation limited partnership
By: J.F. SHEA CO., INc., a Nevada corporation, General
Partner
By 9f~~
Cynthia Roush
Title Ass~stant Secretary
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Richard Gustafson
Title Assistant Secretary
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STATE OF CALIFORNIA )
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COUNTY OF SAN DIEGO )
On October 15, 1999, before me, Rhonda M Angel, Notary Public, personally appeared
Cynthia Roush and Richard Gustafton, personally known to me to be the persons whose names are
subscribed to the within instrument and acknowledged to me that they executed the same in their
authorized capacities, and that by their signatures on the instrument the persons, or the entity upon behalf
of which the persons acted, executed the instrument.
WITNESS MY HAND AND OFFICIAL SEAL.
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Rhonda M. Angel, No ubhc
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GATEWAY TOWN CENTER, L.P.,
A California limited partnership
By: Pacific Southwest Community Development Corporation,
a California nonprofit public benefit corporation,
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COUNCIL AGENDA STATEMENT
Item: n
Meeting Date 11/09/99
ITEM TITLE: Resolution - increasing the annual expenditure limit between Esgil
Corporation and the City of Chu1a Vista by $100,000 to provide plan
check engineering services, appropriating $80,000 from unanticipated fee
revenue, and amending the Fiscal Year 1999-2000 Budget of the Planning
and Building Department to reflect the additional appropriation.
SUBMITTED BY: Director of Planning and Building ;1i'/
REVIEWED BY: City Manager r¥Þy (4/Sths Vote: Yes]LNo-->
On June 2, 1998, City Council approved Resolution No. 19022 approving an agreement between
the Esgil Corporation, 9320 Chesapeake Drive, San Diego and the City to provide plan check
engineering services for the Department of Building and Housing on an as-needed basis. The
previous resolution also established a maximum expenditure of $100,000 for these services
during FY 99-00. Due to a higher than anticipated increase in construction activity and staff
vacancies, the Department of Planning and Building is requesting this limit be raised by $100,000
in order to cover existing financial commitments and to address a continuing need for these
services through the remainder of the current fiscal year. The additional cost of these services is
fully recovered through building permit plan review fees. The Department has identified $20,000
in salary savings, and requests an additional $80,000 appropriation based on unanticipated fee
revenues.
RECOMMENDATION: That the City Council adopt the Resolution increasing the authorized
limit for services from Esgil Corporation for plan review engineering services for FY 99-00 from
$100,000 to $200,000, and authorize the amendment of budget transferring $20,000 in
appropriations from salary and benefits savings to professional services, and an additional
appropriation of $80,000 based on unanticipated fee revenues.
BOARDS/COMMISSIONS RECOMMENDATION: NIA
DISCUSSION: The Department of Planning and Building has experienced a tremendous
increase in construction related workload. Council, in recognition of this, approved a significant
budget adjustment to authorize the Department to begin hiring additional staff and securing
needed equipment. During this ongoing recruitment period considerable reliance has been placed
on the use of Esgil Corporation to provide plan review services. The Department has been very
satisfied with the quality and timeliness of the services and wishes to continue their use to
respond to both peak workload demands and to address requests for reviews of projects having
highly complex structural issues.
/1/(
Page 2, Item
Meeting Date 11/09/99
During FY 98-99, City Council approved Resolution No. 19419 increasing the annual
expenditure limit between Esgi1 Corporation and the City of Chula Vista by $75,000 to provide
plan check engineering services. The workload has not diminished, and the Department has not
yet filled a vacant plan check engineer position.
The Department anticipates the need for these services to diminish by the spring as new full-time
plans examiners are hired and trained.
FISCAL IMPACT:
All costs for plan review services, whether performed in-house or by the City's consultant are
borne by the applicant in the form of plan check fees. The plan check fee provides sufficient
revenue to cover both the cost of the plan review service provided by the vendor and the
Departments administrative overhead costs. There is no additional cost to the permit applicant
beyond the normal plan check as a result of having their plans reviewed by the City's plan review
consultant.
The Department has identified $20,000 in salary savings, and requests an appropriation of
$80,000 from unanticipated fee revenues.
JLjr2.
Resolution No.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA INCREASING THE ANNUAL EXPENDITURE LIMIT
BETWEEN ESGIL CORPORATION AND THE CITY OF CHULA
VISTA BY $100,000 TO PROVIDE PLAN CHECK ENGINEERING
SERVICES, APPROPRIATING $80,000 FROM THE AVAILABLE
BALANCE OF THE GENERAL FUND, AND AMENDING THE
FISCAL YEAR 1999-2000 BUDGET OF THE PLANNING AND BUILDING
DEPARTMENT TO REFLECT THE ADDITIONAL APPROPRIATION
WHEREAS, on June 2,1998, City Council approved Resolution No. 19022 approving an
agreement between the Esgil Corporation and the City to provide plan check engineering
services for the Department of Building and Housing on an as-needed basis; and
WHEREAS, the previous resolution also established a maximum expenditure of
$100,000 for these services during fiscal year 1999-2000; and
WHEREAS, on March 30,1999, City Council approved Resolution No. 19419 approving a
$75,000 increase in the 1998-99 expenditure limit with Esgi! Corporation, increasing the annual
plan check services budget to $175,000; and
WHEREAS, due to a higher than anticipated increase in construction activity and
difficulties in recruiting qualified full-time plans examiners, the Department of Planning and
Building is requesting this limit be raised by $100,000 in order to cover existing financial
commitments and to address a continuing need for these services through the remainder of the
current fiscal year; and
WHEREAS, the additional cost of these services is fully recovered through Building
permit plan review fees; and
WHEREAS, $20,000 in funding is currently available within the Department's existing
budget through salary savings.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does
hereby approve increasing the annual expenditure limit between Esgil Corporation and the City of
Chula Vista to provide plan check engineering services for fiscal year 1999-2000 from $100,000
to $200,000.
BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby
appropriate $80,000 from the available fund balance of the General Fund.
BE IT FURTHER RESOLVED that the City Council of the City ofChula Vista does hereby
amend the Fiscal Year 1999-2000 budget of the Department of Planning and Building to reflect
the additional appropriation.
Presented by Approved as to form by
Robert Leiter
Planning and Building Director
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COUNCIL AGENDA STATEMENT
Item If
Meeting Date November 9. 1999
ITEM TITLE: Quarterly Fiscal Status Report for the First Quarter
of Fiscal Year 1999-00
SUBMITTED BY: Director of Finance~
REVIEWED BY: City Manager~~ (4/Sths Vote: Yes _No~)
In accordance with Charter Section 504 (f), attached for your
consideration is a report covering the first quarter of Fiscal Year
1999-00.
RECOMMENDATION: That Council accept the report as submitted.
DISCUSSION:
Section 504(f) of the City Charter requires quarterly fiscal status
reports to be filed by the Director of Finance through the City
Manager. Attached for your consideration is the report covering
the first quarter status for Fiscal Year 1999-00.
The first quarter status for Fiscal Year 1999-00 generally reflects
that revenues continue to be strong and we are optimistic that
budget estimates are somewhat conservative. Expenditure levels at
this early point in the year appear to be in accordance with
budgetary allocations.
FISCAL IMPACT:
There is no fiscal impact relative to accepting or rejecting the
report, since it is for information purposes only. The City
General Fund ended Fiscal Year 1998-99 with an Available Fund
Balance of $9.8 million. Assuming that the assumptions made during
the budget process for Fiscal Year 1999-00 remain valid, based on
the limited information available this early in the fiscal year,
the Available Fund Balance for the General Fund should at minimum,
remain at that level.
/3 /
~--
COUNCIL INFORMATION
DATE: October 21, 1999
TO: Honorable MaYOr~ City Council
VIA: David D. Rowlan ,Jr., City Manager
FROM: Robert W. Powell, Director of Finance t1
SUBJECT: FY 1999-00 FIRST QUARTER FISCAL STATUS REPORT
The General Fund budget adopted for Fiscal Year 1999-00 included
appropriations for expenditures and transfers out of $73.8 million,
supported by estimated revenues and transfers in of $73.8 million.
During the first quarter, Council has approved $363,371 in
additional appropriations supported by additional estimated
revenues of $306,511 for a net General Fund cost of $56,860
(Attachment A).
Attachments B and C are Summary Statements of actual Revenues
totaling $7.2 million and actual Expenditures totaling $17.3
million for the first quarter of fiscal year 1999-00. These
amounts are consistent with normal trends for the first quarter of
the fiscal year. Due to the limited amount of data available at
this early stage of the year, these reports are somewhat less
informative than they will be at the end of the second and third
quarters.
All state and local economic indicators continue to indicate strong
to moderate growth and we are optimistic that overall revenue
estimates are quite conservative, especially in the categories of
property taxes and development related charges. Also, examples of
expected revenues that are not yet reflected in the amounts
budgeted or projected are increased franchise fees from the renewal
of the Pacific Waste Franchise Agreement ($818,000) and State
subventions in the areas of property taxes and booking fees as the
result of recent legislation ($690,000).
/SF~
On the expenditure side of the equation nothing has come to our
attention that would cause us to anticipate any significant
variances from the budget estimates. Although, any hiring delays
for newly approved positions would result in related appropriation
savings.
Per Council direction, a list of budget adjustments between summary
accounts approved by the City Manager during the quarter is also to
be provided. Attachment D reflects these budget adjustments
totaling $12,000.
Should you have any questions, please feel free to contact me.
/'5" ,- .J
- ~-----~--~---~-
Fiscal Year 1999-00 Attachment A
General Fund Budget Amendments
Per Council Resolutions
Est. Add'l Add'l General Fund
Descr;ot;on Revenues ~ Net Imoact
Addition of Associate Planner 52,900 52,900 0
Public Education Program on Electricity Choices 13,500 (13,500)
Amendment to Existing Contract with County of
San Diego - Tall Ship California 6,500 0 6,500
Library Donations 900 900 0
Addition of Public Works Technician II 39,471 39,471 0
Maintenance of Pedestrian and Vehicular Access
to the San Diego County Family Resource Center 0 65,000 (65,000)
Library Donations - Chula Vista LiteracyTeam 1,000 1,000 0
LibrarylRec - Flag Football Program 12,800 7,727 5,073
Increase in Chula Vista School District
Contribution to STRETCH Program 96,000 96,000 0
HIDTA Grant 9,000 9,000 0
Animal Control Services - Imperial Beach 87,940 53,473 34,467
Records Manager Position 0 11,000 (11,000)
Janitorial & Utilities - Mercy Bldg. 0 13,400 (13,400)
Total $306,511 $363,371 1$56,860)
/S~j
Attachment B
GENERAL FUND REVENUES
Summary by Revenue Category
Fiscal Year 1999-2000 as of September 30,1999
AMENDED ACTUAL PERCENT
BUDGET TO DATE REALIZED
Property Taxes $10,239,004 $343,367 3.4%
Other Local Taxes
Sales 16,143,000 1,283,822 8.0%
Franchise 2,584,000 314,851 12.2%
Transient Occupancy 1,851,000 108,896 5.9%
Utility Users 3,630,000 588,407 16.2%
Business License 830,000 63,229 7.6%
Other 625000 69901 11.2%
Total Other Local Taxes 25,663,000 2,429,106 9.5%
Licenses & Permits
Building, Plumbing, Electrical 2,862,000 752,522 26.3%
Other 386.900 57.370 14.8%
Total Licenses & Permits 3,248,900 809,892 24.9%
Fines, Forfeitures & Penalties 725,472 263,577 36.3%
Revenue from Use of Money & Property 1,408,805 225,450 16.0%
Revenue from Other Agencies
State Motor Vehicle License Fees 7,368,655 1,279,255 17,4%
Police Grants 2,198,125 20,214 0.9%
Other 923.127 43,402 4.7%
Total Revenue from Other Agencies 10,489,907 1,342,871 12.8%
Charges for Current Services
Development-related Services 6,505,460 643,567 9.9%
Other Charges 2.824.765 737,881 26.1%
Total Charges for Current Services 9,330,225 1,381,448 14.8%
Other Revenues
Reimbursements from Other Funds 5,296,957 3,178 0.1%
Other 686.353 420.637 61.3%
Total Other Revenues 5,983,310 423,815 7.1%
Transfers-In 7.054.162 Q 0.0%
TOTAL REVENUES & TRANSFERS-IN $74,142,785 $7,219,526 9.7%
/sS-
'-~--'--'-"'-~"~-----' ......,....-....-.-.---..
Attachment C
GENERAL FUND EXPENDITURES
Summary by Department
Fiscal Year 1999-00 as of September 30, 1999
'Amended Expenditures 'Outstanding Available Percent
Department Budget To Date Encumbrances Balance Available
City Council 484,441 110,835 1,554 $372,052 76.8%
Boards and Commissions 8,825 1,576 0 7,249 82.1%
Community Promotions 311,347 139,907 90,177 81,264 26.1%
City Attorney 1,191,684 236,523 52,820 902,341 75.7%
City Clerk 353,579 63,239 39,465 250,875 71.0%
Administration 1,631,411 331,003 122,088 1,178,320 72.2%
Mgmt & Information Services 1,692,097 364,918 136,243 1,190,936 70.4%
Human Resources 2,902,396 701,496 147,441 2,053,459 70.8%
Community Development 1,517,000 310,899 29,245 1,176,856 77.6%
Finance 1,901,657 435,166 24,309 1,442,182 75,8%
Planning and B&H 5,378,339 1,053,275 436,563 3,888,501 72.3%
Non-Departmental 1,544,484 1,444,755 102,279 -2,550 -0.2%
Police 23,492,676 5,180,881 553,407 17,758,388 75.6%
Fire 8,130,569 1,841,378 84,261 6,204,930 76.3%
Public Works 16,802,351 3,499,046 746,271 12,557,034 74.7%
Library 8,119,770 1,629,747 446,063 6,043,960 74.4%
TOTAL EXPEND. & TRANSFERS OUT $75,462,626 $17,344,644 $3,012,186 $55,105,797 73.02%
. The Amended Budget and Encumbrance columns include Prior Year Purchase Orders approved for canyover into the current year.
These balances may be adjusted for Purchase Orders closed during the current fiscal year.
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Attachment D
General Fund Budget Transfers
Approved by Administration
July 1,1999 through September 30, 1999
Deoartment
City Attorney
From: Hourly Wages
To: Other Contractural Services $12,000.00
Temporary secretariat support through employment agency.
/.5//
< D (jj ~.~ f-iL-C
-------
, MEMORANDUM
I
I Date: September 23, 1999
/
To: Armando Buelna, Assistant to the Mayor and City Council
From: Daniel D. Beintema, Nature Center Director
Subject: Appointment of Mr. Herbert L. Young to the Bayfront Conservancy
Trust
The Bylaws of the Bayfront Conservancy Trust provide that Seat #6
(representing the environmental community) of the Bayfront Conservancy Trust
(BCT) be filled by an appointment of the City Council. At the BCT meeting of
September 22, 1999, the Board voted unanimously to nominate Mr. Herbert L.
Young for this vacant seat.
Mr. Young has been volunteering at the Nature Center for several years,
teaching his GulllD class and working on a new visitor's guide to the Center
(now in draft). By profession, he is an estate planning attorney and is available
to assist the Nature Center staff and donors in processing planned gifts. He is
greatly involved in many environmental organizations including the Endangered
Habitats League, Earth Justice Legal Defense Fund, San Diego Field
Ornithologists, Natural Resources Defense Council, Nature Conservancy, and
the San Diego Audubon Society.
Your assistance is requested in docketing this item under the Mayor's Comments
at an appropriate Council meeting in the near future.
J7ß/
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Section 3.3 Selection of Directors.
The Directors shall not be elected by the members, but shall be designated as to their numbers,
representative capacities, voting rights, and such other rights by the By-Laws of the Corporation,
which may from time to time be established and amended at the discretion and majority vote of the
Board of Directors. The Board consists of (1) the Mayor of Chula Vista, who will also be the
Chairman; (2) an appointee of the San Diego Unified Port District, who shall serve ex officio; (3) an
appointee of the County of San Diego Board of Supervisors; (4) a representative of the private land
ownership north of "G" Street within the Coastal Zone; (5) a person appointed by the City Council to
represent the interest of the university educational community who shall have employment experience
in environmental sciences education; (6) a person appointed by the City Council who is a member of an
environmental organization; (7) an appointee of the State Coastal Commission; (8) a citizen-at-large
appointee of the Chula Vista City Council; (9) an appointee of the Department of Fish and Game; (10)
the Manager of the Sweetwater Marsh National Wildlife Refuge, (11) a representative of the City
Council of the City of National City, and (12) a representative from the volunteers of the Chula Vista
Nature Center.
Special provisions apply to the following numbered seats:
(4) At the time when special improvement districts are formed in the subject area, a
representative of the collective private ownership's will be selected by those owners.
(5) The Chairman shall request the Chancellor of the University of California, San Diego or
the President of San Diego State University to designate the representative of the
educational community. Said representative shall be alternated between the two
universities.
(6) The Chula Vista City Council will request, on a two-year rotation basis, a r~presentative
from a regionally recognized organization whose aim is the protection and conservation
of the natural environment.
(7) and (9)
Those appointed may, but need not be the regional directors of the State Coastal
Commission or Department of Fish and Game, respectively.
(12) The volunteers of the Chula Vista Nature Center shall elect a Docent, by simple
majority vote, and recommend that Docent's appointment by the Chula Vista City Council for a
two-year term.
The appointing authority for a director, or if none, the group or entity from which the
primary director is recruited, may approve an alternate director. If an alternate is so appointed, the
appointment should be made as close in time as possible to the appointment of the primary director and
the alternate shall have the right to attend, deliberate and vote on all matters at meetings of the
Board of Directors in the absence of the primary director and to the same extent as that primary
director.
Section 3.4 Term of Office of Directors
The Mayor of Chula Vista, serving as a director by virtue of his/her elected public
office, shall be a director during his/her entire tenure as Mayor and shall be succeeded as a director at
the same time as he/she is replaced as Mayor. The term of directors shall be two (2) years.
Section 3.4.1 Each director shall hold office until the expiration of the term for
which appointed, and until a SuCcessor has been appointed or elected.
(Final Revisions 9127195)
2 J7/7/c2
~ ~ San Diego
ASSOCIATION OF
October 11, 1999 GOVERNMENTS
401 B Street, Suite 800
San Diego, California 92101.4231
OCT; : \999 (619) 595.5300 . Fax (619) 595-5305
Hon. Shirley Horton http://www.sandag.cog,ca.us
Mayor --~'._~
City of Chula Vista
276 Fourth Avenue ..---'
Chula Vista, CA 91910-2631
Dear Ma~rtorh
More than a million new residents are expected to live in the San Diego region by 2020. To
prepare for this growth, SANDAG is hosting several workshops. The workshops will focus
on the five parts of SANDAG's REGION2020 Regional Growth Management Strategy:
8 Creating a sustainable and prosperous economy;
8 Providing equitable transportation access;
8 Preserving natural habitats and open spaces;
8 Providing a range of homes and housing options; and
8 Achieving statellocal tax reform.
Our goal is to seek public comment on growth issues and commitments to the smart growth
principles in the REGION2020 plan.
Attached is a workshop invitation. The workshops will be held in the North County Coastal,
North County Wand, Central, East County, and South Bay areas of the region.
At the October 22nd SANDAG Board meeting, the details of the workshop agendas and
related REGION2020 items will be presented. In the meantime, please mark your calendars
and encourage your colleagues and your local constituents to attend the workshops so that
we can continue the regional dialogue and momentum on these important growth issues.
If you have any questions about REGION2020, please visit our website at
www.sandag.cog.ca.us, or contact Ken Sulzer at (619) 595-5330 or 1 (800) 595-0374.
Sincerely,
HON. ~RID
Chairman, Board of Directors
Attachment
MEMBER AGENCIES: C"ies of Carlsbad, Chula Vista. Coronado, Del Mar, EI Cajon, Encinitas, Escondida, Impe,iai Beach, La Mesa. Lemon Grove,
National City, Oceanside, Poway, San Diego, San Marcos, Santee, Solana Beach, Vista, and County of San Diego.
ADVISORYtLlAISON MEMBERS: Califomia Department at Transportation. U,S, Department of Defense, S.D. Unified Port District,
S.D. County Wate, Authority. and TijuanaiBaja Calitomia,
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REGION2020
WORKING TOGETHER TO SHAPE OUR FUTURE
....".. "'.n'_L~"'..', ........n. ...,.".........
Free SANDAG Public Workshops:
M ore than a million new people will The five parts of the REGION2020 plan include:
call the San Diego region home by . Economic Prosperity
. Homes for San Diegans
2020 - what can we do now to plan for . Transportation
this additional population growth? These . Open Space
solution-oriented workshops will focus on . State/Local Tax Reform
key elements of the REGION2020 Growth All the workshops are free and open to the
Management Strategy and provide an oppor- public. For more information, call Doree
Henry at (619) 595-5332 or visit the SANDAG
tunity for you to voice you~ opinion on how web site. at www.sandag;cog.ca.us and look
we should grow as a region. for the REGION2020 link.
WO R K 5 H 0 P 5 C H E D U L E
North County Coastal: Wed., Nov. 3, 6:30 - 9:00 P.M., Carlsbad Senior Center
Central: Thurs., Nov. 4, 6:30 - 9:00 P.M., InnSultes Hotels San Diego Balboa Park Resort
North County Inland: Sat., Nov. 6, 9:30 A.M. -12:00 NOON, poway Community Center
South County: Wed., Nov. 10, 6:30 - 9:00 P.M., Southwestern College
East County: Thurs., Nov. 1B, 6:30 - 9:00 P.M., El Cajon Community Center
I'fease see reverse side for addresses and directions, and attached map.
~ San DiM'ì1 )/8~;Z
ASOC ON OF
GOVERNMENTS
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REGION2020
WG""GK'GE"""'",""!'EGU"""',,,
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DIRECTIONS TO REGION2020 WORKSHOPS
NORTH COUNTY COASTAL: '
Car1sbad Senior Center
799 Pine St., Car1sbad
Directions: Exit Carlsbad Village Drive off Interstate 5. Travel west and make a left at Jefferson. Turn
right on Pine and immediately left into the parking lot.
CENTRAL:
InnSuites Hotels San Diego Balboa Park Resort
Located in the North Park Community in the City of San Diego
2223 El Cajon Blvd" San Diego
Please note.' This location is not in Balboa Park.
Directions: From Highway 163, exit Washington St. East. Washington turns into El Cajon Blvd. From
Interstate 15 or 805, exit El Cajon Blvd. and travel west. From Interstate 8, exit Texas Street and make
a right on El Cajon Blvd. There are hotel parking lots on Mississippi, Louisiana and Howard Streets.
NORTH COUNTY INLAND:
Poway Community Center at Community Park
13094 Bowron Rd., Poway
Directions: Exit Poway Rd. off Interstate 15. Travel east approximately four miles and turn right on
Bowron. Make another right on Community Park
SOUTH COUNTY:
Southwestern College
Student Union East, 900 Otay Lakes Rd., Chula Vista
Directions: Exit H Street East off the 805 Freeway. Head east and turn right on Otay Lakes Road.
EAST COUNTY:
E1 Cajon Community Center
195 E. Douglas Ave., EI Cajon
Directions: Exit Magnolia/Downtown & Civic Center off Interstate 8. Travel south on Magnolia and
turn left on Douglas.
For infonnation on public transit (bus or rail) to the above locations, please callI (800) COMMUTE or
visit www.sdcommute.com.
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