HomeMy WebLinkAboutAgenda Packet 1997/06/10
HI declare binder penalty of perjury that I am
employed by the City of Chuia Vista in the
Office of the City Clerk and that I posted
this Agenda/Notice on the Bulletin Board at .
Tuesday, June 10, 1997 the Public rvices Building ~. t City ~ . . CouncIl Chambers
6:00 p.m. DATED ¿. ¿;, SIGNED ~ ~PublIc ServIces Bulldmg
{ -
Regular Meeting of the Citv of Chula Vista ¡tv C uncII
CALL TO ORDER
1. ROLL CALL: Councilmembers Moot -' Padilla -' Rindone -' Salas -' and
Mayor Horton -'
2. PLEDGE OF ALLEGIANCE TO THE FLAG. MOMENT OF SILENCE
3, APPROVAL OF MINUTES: May 19, 1997 (Special Meeting/Worksession) and May 21, 1997
(Special Meeting/Worksession)
4. SPECIAL ORDERS OF THE DAY: None submitted,
CONSENT CALENDAR
(Items 5 through 12)
The staff recommendations regarding the following items listed under the Consent Calendar will be enacted by
the Council by one motion without discussion unless a Councilmember, a member of the public, or City staff
requests that the item be pulled for discussion. If you wish to speak on one of these items, please fill out a
"Request to Speak Form" available in the lobby and submit it to the City Clerk prior to the meeting. Items pulled
from the Consent Calendar will be discussed after Board and Commission Recommendations and Action Items.
Items pulled by the public will be the first items of business.
5. WRITTEN COMMUNICATIONS:
a. Letter from the City Attorney stating that to the best of his knowledge from observance of
actions taken in Closed Session on 6/3/97 in which the City Attorney participated, that there
were no reportable actions which are required under the Brown Act to be reported. It is
recommended that the letter be received and filed,
b. Letters of resignation: Child Care Commission - Nancy Cavanah; Cultural Arts Commission
and Design Review Committee - Patricia Kelly; and Growth Management Oversight
Commission - Elizabeth Allen. It is recommended that the resignations be accepted with regret
and the City Clerk be directed to post immediately according to the Maddy Act in the Clerk's
Office and the PublIc Library.
6. ORDINANCE 2709 APPROVING AN AMENDMENT TO THE OT A Y RANCH SECTIONAL
PLANNING AREA (SPA) ONE PLANNED COMMUNITY DISTRICT
/ REGULATIONS (_nn" '.'lIliRe a",1 8d611Ii"n) - McMillin has submitted an
- TO amendment and tentative map for the portion of SPA One owned by WCLF to
teE: I PRIVet) subdivide 290 acres creating 1,877 residential units in Villages One and Five.
(!t)()¡J I!.tt- ¡::O~ 1"11251 The SPA Amendment proposes deleting Pedestrian Park P-5 and Santa Delphina
£> II/) NG .:!'t/N!: /'7. /(/97 Avenue as a promendate street in Neighborhood R-ll of Village One. Staff
"Æ 1 I recommends Council place the ordinance on second reading and adoption.
(Director of Planning)
Agenda -2- June 10, 1997
7,A. RESOLUTION 18679 MAKING FINDINGS ON THE PETITION FOR THE OTAY RANCH
VILLAGE ONE ASSESSMENT DISTRICT NUMBER 97-2 - Village
Development has formally petitioned the City to use assessment district financing
for certain public improvement to be located in Village One of the Otay Ranch,
Staff recommends approval of the resolutions, (Director of Puhlic Works)
Continued from the meeting of 6/3/97.
B. RESOLUTION 18680 MAKING APPOINTMENTS IN THE OTAY RANCH VILLAGE ONE
ASSESSMENT DISTRICT NUMBER 97-2 AND APPROVING THE FORM
OF THE ACQUISITION/FINANCING AGREEMENT THEREFOR
C. RESOLUTION 18681 ADOPTING A MAP SHOWING THE PROPOSED BOUNDARIES OF
THE OT A Y RANCH VILLAGE ONE ASSESSMENT DISTRICT NUMBER
97-2
D. RESOLUTION 18682 DECLARING INTENTION TO ORDER THE ACQUISITION OF
CERTAIN IMPROVEMENTS IN A PROPOSED ASSESSMENT
DISTRICT; DECLARING THE WORK TO BE DONE TO BE OF MORE
THAN LOCAL OR ORDINARY BENEFIT; DESCRIBING THE
DISTRICT TO BE ASSESSED TO PAY THE COST AND EXPENSES
THEREOF; AND PROVIDING FOR THE ISSUANCE OF BONDS FOR
THE OT A YRANCH VILLAGE ONE ASSESSMENT DISTRICT NUMBER
97-2
8. RESOLUTION 18675 WAIVING CONSULTANT SELECTION PROCESS AND APPROVING
CONTRACTUAL AGREEMENT WITH SOUTH BAY COMMUNITY
SERVICES TO PROVIDE YOUTH COUNSELING AND COMMUNITY
OUTREACH - Since fiscal year 1985/86, the City has contracted with South
Bay Community Services to provide juvenile services, The proposed contract
will formalize services to be provided which include a Youth Counseling
Program, a Runaway Juvenile Case Management and Homeless Youth Outreach
Program. Staff recommends approval of the resolution. (Chief of Police)
Continued from the meeting of 5/27/97.
9. RESOLUTION 18691 ACCEPTING DONATION, AUTHORIZING EXPENDITURE AND
APPROPRIATING SAID DONATED FUNDS TO THE POLICE
DEPARTMENT RESERVE MOUNTED UNIT FOR REPLACEMENT AND
REPAffi OF SADDLES AND TACK EQUIPMENT FOR CITY-OWNED
POLICE SADDLES - The Police Department Reserve Mounted Unit recently
received unsolicited donations in the amount of $2,000 from E-MON
Corporation, Langhome, PA and $1,000 from San Diego Gas & Electric, The
donations were presented to the Mounted Unit for replacement and repair of
saddles and tack equipment for City-owned Police saddles, Staff recommends
approval of the resolution, (Chief of Police) 4/5th's vote required.
10. RESOLUTION 18692 AMENDING FISCAL YEAR 1996/97 BUDGET TO TRANSFER FUNDS
BETWEEN DEPARTMENTS IN ACCORDANCE WITH THE BUDGET
TRANSFER POLICY - The Council Policy on Financial Reporting and
Transfer Authority requires that all departments complete the fiscal year with a
positive balance in each suounary category accounts (Employees Services,
Supplies and Services and Capital Outlay). In order for all departments to
comply with the intent of this policy, transfers will be discussed and
recommended to be approved. Staff recommends approval of the resolution.
(Budget Manager) 4/5th's vote required.
Agenda -3- June 10, 1997
11. RESOLUTION 18693 AUTHORIZING THE PURCHASE OF UNLEADED GASOLINE AND
DIESEL FUEL ON A COOPERATIVE BASIS WITH THE CITY OF SAN
DIEGO - Approximately 220,000 gallons of unleaded and 60,000 gallons of
diesel fuel are purchased annually for City use, In addition, approximately
325,000 gallons of diesel fuel is purchased for transit use. Council Resolution
6132 and Municipal Code Section 2,56.270 authorized the Purchasing Agent to
participate in cooperative bids with other governmental agencies. Staff
recommends approval of the resolution authorizing bulk purchase of unleaded
gasoline from Southern Counties Oil Company, hulk purchase of diesel fuel
from Chevron Products Company, and tank/wagon deliveries of unleaded
gasoline and diesel fuel from Buck Petroleum Company, in accordance with
tenus and conditions of the City of San Diego Bid Number P6168/97, as
approved by San Diego City Council Resolution R-288680 dated 5/27/97.
(Director of Finance)
12. RESOLUTION 18694 ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
CONSTRUCTION OF OT A Y LAKES ROAD DUAL LEFT TURN LANES
AT EAST "H" STREET AND AUTHORIZING THE TRANSFER OF
FUNDS FROM THE TRANSDIF TO THE PUBLIC FACILITIES DIF
(STM-322) - This project was originally funded during the fiscal year 1995/96
and fiscal year 1996/97 Capital Improvement Program budget process. The
project was funded to provide dual leti tum lanes on Otay Lakes Road (north
and south bound approaches) at East "H" Street, and widen the east and west
bound approaches of East "H" Street to provide an additional thorough lane in
each direction. According to the 1993 Traffic Growth Management Study. the
intersection in its current state, creates a delay for the north and south bound
traffic. Intersection levels of service analysis showed that these approaches on
Otay Lakes Road were operating at level of service F and E, respectively. The
proposed dualleti turn lanes will improve the approaches to level of service C,
thus increasing its compliance with the City's threshold standards. Staff
recommends approval of the resolution, (Director of Public Works)
* * * END OF CONSENT CALENDAR * * *
ORAL COMMUNICATIONS
This is an opportunity for the general public to address the City Council on any subject matter within the
Council'sjurisdiction that is not an item on this agenda for public discussion. (State law, however, generally
prohibits the City Council from taking action on any issues not included on the posted agenda.) If you wish to
address the Council on such a subject, please complete the "Request to Speak Under Oral Communications
Form" available in the lobby and submit it to the City Clerk prior to the meeting. Those who wish to speak,
please give your name and address for record purposes and follow up action,
PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES
The following items have been advertised and/or posted as public hearings as required by law. If you wish to
speak to any item, please fill out the "Request to Speak Fonn" available in the lobby and submit it to the City
Clerk prior to the meeting.
None submitted,
Agenda -4- June 10, 1997
BOARD AND COMMISSION RECOMMENDATIONS
This is the time the City Council will consider items which have been forwarded to them for consideration by one
of the City's Boards, Commissions, and/or Committees.
None submitted,
ACTION ITEMS
The items listed in this section of the agenda are expected to elicit substantial discussions and deliberations by
the Council, staff, or members of the general public. The items will be considered individually by the Council
and staff recommendations may in certain cases be presented in the alternative. Those who wish to speak, please
fill out a "Request to Speak" form available in the lobby and submit it to the City Clerk prior to the meeting.
13. RESOLUTION 18695 APPROVING THE CONSOLIDATED ANNUAL PLAN FOR FISCAL
YEAR 1997/98 INCLUDING BOTH THE FISCAL YEAR 1997/98
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME
INVESTMENT PARTNERSHIP (HOME) PROGRAM BUDGETS AND
AUTHORIZING TRANSMITTAL OF THE 1997/98 CONSOLIDATED
ANNUAL PLAN TO THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT (HUD) - On 5/13/97, Council received public
comment on the dratì Consolidated Plan for fiscal year 1997/98 and reviewed
all project and programs being considered for CDBG and HOME funding, The
30-day comment period to review the draft Consolidated Plan began on 4/26/97
and ended 5/26/97. All public comments received have been considered and,
if deemed appropriate, integrated into the tïnal version of the Consolidated Plan,
Staff recommends approval of the resolution. (Director of Community
Development)
ITEMS PULLED FROM THE CONSENT CALENDAR
This is the time the City Council will discuss items which have been removed from the Consent Calendar.
Agenda items pulled at the request of the public will be considered prior to those pulled by Councilmembers.
OTHER BUSINESS
14, CITY MANAGER'S REPORTlS)
a. Scheduling of meetings,
15. MAYOR'S REPORT($)
16, COUNCIL COMMENTS
ADJOURNMENT
The meeting will adjourn to (a closed session and thence to) the regular City Council meeting on June 17, 1997 at
6:00 p.m. in the City Council Chambers,
A special joint meeting of the City Council/Redevelopment Agency will be held inunediately following the City
Council meeting.
'" declare under penalty of perjury that I am
employed by the City of Chula Vista in the
Office of the City Cieri. and that I posted
this Agenda/Notice on the Bulletin Board at
Tuesday, June 10, 1997 the Public rvi es Building and at City HãT1 on Council Chambers
6:00 p.m. DATED, . '? SIGNED Sø¥" Public Services Building
(immediately following the City Councl 109)
Citv of Chula Vista Citv Council
CLOSED SESSION AGENDA
Effective April 1, 1994, there have been new amendments to the Brown Act. Unless the City Attorney, the City
Manager or the City Council states otherwise at this time, the Council will discuss and deliberate on the following
items of business which are permitted by law to be the subject of a closed session discussion, and which the
Council is advised should be discussed in closed session to best protect the interests of the City. The Council is
required by law to return to open session, issue any reports of./1JJgj action taken in closed session, and the votes
taken. However, due to the typical length of time taken up by closed sessions, the videotaping will be terminated
at this point in order to save costs so that the Council's return from closed session, reports of./1JJgj action taken,
and adjournment will not be videotaped. Nevertheless, the report of final action taken will be recorded in the
minutes which will be available in the City Clerk's Office.
1. CONFERENCE WITH LABOR NEGOTIATOR - Pursuant to Govermnent Code Section 54957.6
. Agency negotiator: John Goss or designee for CVEA, WCE, POA, IAFF, Executive
Management, Mid-Management, and Unrepresented.
Employee organization: Chula Vista Employees Association (CVEA) and Western Council of
Engineers (WCE), Police Officers Association (POA) and Intemational Association of Fire
Fighters (IAFF).
Unrepresented employee: Executive Management, Mid-Management, and Unrepresented.
2. REPORT OF ACTIONS TAKEN IN CLOSED SESSION
'-----, '--r .ø C¿,>~
L-Ø,
June 5, 1997
TO: ~e Honorable ~yor - city ~=ci~
FROM: John D. Goss, city Manager~~ ~ -<
SUBJECT: city council Meeting of June 10, 997
This will transmit the agenda and related materials for the regular
City council meeting of Tuesday, June 10,1997. Comments regarding
the written Communications are as follows:
5a. This~s a letter from the city Attorney stating that to the
best of his knowledge from observance of actions taken in
Closed Session on 6/3/97 in which the City Attorney
participated, there were no reportable actions which are
required under the Brown Act to be reported.
IT IS RECOMMENDED THAT THIS LETTER BE RECEIVED AND FILED.
5b. IT IS RECOMMENDED THAT NANCY CAVANAH'S RESIGNATION FROM THE
CHILD CARE COMMISSION, PATRICIA KELLY'S RESIGNATION FROM'THE
CULTURAL ARTS COMMISSION AND DESIGN REVIEW COMMITTEE, AND
ELIZABETH ALLEN'S RESIGNATION FROM THE GROWTH MANAGEMENT
OVERSIGHT COMMISSION BE ACCEPTED WITH REGRET AND THE CITY
CLERK BE DIRECTED TO POST IMMEDIATELY ACCORDING TO THE MADDY
ACT IN THE CLERK'S OFFICE AND THE PUBLIC LIBRARY.
JDG:mab
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- - --.
CllY OF
CHULA VISTA
OFFICE OF THE CITY ATTORNEY
Date: June 4, 1997
To: The Honorable Mayor and City Council
~C-,
From: John M. Kaheny, City Attorney ~
Re: Report Regarding Actions Taken in Closed Session
for the Meeting of 6/3/97
The City Council met in Closed Session to discuss Wolfe v. city of
Chula Vista, Griffin v. city of Chula Vista, Jones Intercable v.
City of Chula Vista, Bryant v. City of Chula vista and labor
negotiations.
The Redevelopment Agency met in Closed Session to discuss Auto Park
and Disposition of Property.
The city Attorney hereby reports to the best of his knowledge from
observance of actions taken in the Closed Session in which the City
Attorney participated, that there were no reportable actions which
are required under the Brown Act to be reported.
JMK:lgk
c: l!tlelossess, no
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276 FOURTH AVENUE, CHULA VISTA. CALIFORNIA 91910 . (619) 691-5037 . FAX (619) 585-5612
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RECEIVED
Elizabeth S. Allen
W .... -4 AtO:23 445 Nlckman Street
Chula Vista, California 91911-1910
8H gr(R~4~~¥}ilf June 2, 1997
The Honorable Shirley Horton
City of Chula Vista
276 Fourth Avenue
Chula Vista, California 91910
Dear Mayor Horton,
Please accept my resignation from the Growth Management Oversight Commission of the City of
Chula Vista. My time on the commission has been very informative and I have been happy to
serve the city in this capacity and, previously, as a member of the Human Relations
Commission.
Having now gone through the GMOC cycle five times, however, it is my observation that the
information collected by the commission and its recommendations have little or no effect on the
decisions of the City Council. In addition, the ultimate action that can be taken by Council, in the
face of evidence that growth is damaging the quality of life in this city, is a moratorium on
construction. It is my opinion, based on my GMOC experience, that council will never take that
action, even if the growth management thresholds have been exceeded.
I hope that my resignation will give the council an opportunity to appoint a new commissioner
who can bring a fresh perspective to the task. Perhaps, also, my resignation will give the
council the opportunity to look at its direction and response to the work of the commission.
Respectfully,
E~ifffen~ ~
c: Council members
Tris Hubbard, Chairman
WRmEN COMMUNICATIONS
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íHI£ ØRÞINANt6 NilS irON; 81/t!1L rc>
~()tJNt.".. F'f)~ S'IIIJE ~ ,qQ7 As FIAST R~lfbiN(;.
ORDINANCE NO. 2709
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF CHULA VISTA APPROVING AN AMENDMENT TO THE,
OTAY RANCH SECTIONAL PLANNING AREA (SPA) P"
PLANNED COMMUNITY DISTRICT REGULATIONS ,/'
WHEREAS, an application for an amendment to the Otay Ranch
Sectional Planning Area (SPA) One Plan, was filed with the city of
Chula vista Planning Department on April 10, 1997 ("Project") by
the McMillin Companies ("Applicant"); and
WHEREAS, these Planned Community District Regulations are
established pursuant to Title 19 of the Chula vista Municipal Code,
specifically Chapter 19.48 PC Planned community Zone, and are
applicable to the Otay Ranch SPA One Land Use Plan of the SPA Plan,
and;
WHEREAS, the Planning Commission set the time and place for
hearings on said Project and notice of said hearings, together with
its purpose, was given by its publication in a newspaper of general
circulation in the City and its mailing to Property Owners and
tenants within 1,000 feet of the exterior boundaries of the
property at least 10 days prior to the hearing; and
WHEREAS, the hearing was held at the time and place as
advertised on May 21, 1997 in the Council Chambers, 276 Fourth
Avenue, before the Planning commission; and
WHEREAS, a Second-tier Draft Environmental Impact Report (EIR)
EIR 95-01, a Recirculated Second-tier Draft EIR and Addendum, and
Findings of Fact and a Mitigation Monitoring and Reporting Program
have been issued to address environmental impacts associated with
the implementation of the SPA One Plan and the Project Documents;
and
WHEREAS, the Second-tier EIR 95-01, the Recirculated EIR and
Addendum incorporates, by reference, two prior EIRs: the Otay Ranch
General Development Plan/ Subregional Plan (GDP/SRP) EIR 90-01 and
the Chula vista Sphere of Influence Update EIR 94-03 as well as
their associated Findings of Fact and Mitigation Monitoring and
Reporting Program. Program EIR 90-01 was certified by the Chula
vista city Council and San Diego County Board of Supervisors on
October 28, 1993, and the sphere of Influence Update EIR 94-03 was
certified by the Chula vista City Council on March 21, 1995; and
WHEREAS, the city Environmental Review Coordinator has
reviewed the Project and determined that the Project is in
substantial conformance with the original SPA One Plan and the
Project Documents and the related environmental documents which
would not result in any new environmental effects that were not
previously i.dentified~ nor would the Project result in a
substantial ~ncrease ~n severity in any environmental effects
previously identified, therefore only an Addendum to FEIR 95-01 is
required in accordance with CEQA; and
¿-I
WHEREAS, the city council of Chula vista held a duly noticed
public hearing on June 3, 1997 regarding the Project.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL of the
City of Chula Vista does hereby ordain as follows:
I. ACTION
The city Council hereby approves the amendment to the
ordinance adopting the Planned Community District Regulations
for the Otay Ranch SPA One Plan finding that they are
consistent with the City of Chula Vista General Plan and that
the public necessity, convenience, general welfare and good
zoning practice supports their approval and implementation as
follows:
A minimum of 30% of the garages on housing located on lots at
least 60 feet wide by 110 deep (pads) shall be set back a
minimum of 30 feet and incorporate a "Hollywood" driveway (See
Village Design Plan). The model homes for Parcel R-ll shall
include at least one model with the option of being sited and
constructed with the "Hollywood" driveway concept.
II. CERTIFICATION OF COMPLIANCE WITH CEQA
That the City Council does hereby find that FEIR 95-01 and
Addendum, the Findings of Fact, the Mitigation Monitoring and
Reporting Program and the statement of Overriding
Considerations are prepared in accordance with the
requirements of the CEQA, the state EIR Guidelines and the
Environmental Review Procedures of the city of Chula vista.
III. This ordinance shall take effect and be in full force the
thirtieth day from its adoption.
Presented by Approved as to form by
CL-- ~~ ~
Robert A. Leiter John M. Kaheny, City ttorney
Planning Director
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JUN 10 '97 09:01AM VILLAGE DEVELOPMENT P.2/2
Villag~ $7
DEVELOPMENT
QK.t;,y mpS"'" planned "m...unlrla .in'" 1"74
June 10, 1997 YÚI Teleføx
The Honorable Shirley Horton and
City Councilmembcrs
CITY OF CHULA VISTA
276 Fourth Avenue
Chula Vista, California 91910
Re: AgendJz ¡urn Numbe, 7
Dear Mayor Horton and Councilmembers:
Village Development respectfully requests that item 7 regarding the Otay Ranch
Assessment District #97-2, be continued one week until the City Council meeting of June
17,1997.
Thank you for your consideration of this request.
Sincerely,
~
Kent Aden
Vice President
KAlmdm
..'
C:lMoralKontIMayor Horton 6-10 1,~'5 RI c.u,;no }\..I,Soi.. 10<' S,. Oie,a, CA 97,i30
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COUNCIL AGENDA STATEMENT
ITEM 8'
J~7S' MEETING DATE 6-10-97
ITEM TITLE: Resolution Waiving Consultant Selection Process
and Approving Contractual Agreement with
South Bay Community Services to Provide Youth
Counseling and Community Outreach
SUBMITTED: Chief of POlicef2,l~
REVIEWED BY: CiCy Manager~~~('/"ha ~'e Yea - No X I
Since FY 1985-86, South Bay Community Services has provided the
City with juvenile counseling services. The proposed contract
will formalize services to be provided which include a Youth
Counseling Program, a Runaway Juvenile Case Management and
Homeless Youth Outreach Program. The proposed contract is a
standard two party contract which has been approved as to form by
the City Attorney. The proposed contract will expire on June 30,
1998.
RECOMMENDATION: That Council adopt the Resolution
BOARDS/COMMISSIONS RECOMMENDATION: N/A
DISCUSSION:
South Bay Community Services (SBCS) and the Juvenile Bureau of the
Police Department have worked together for several years providing
a variety of services for juveniles and their families. The
proposed contract with SBCS will formalize the agreement and
provide for the following:
* Two full time counselors - These counselors will work wi th
juveniles who have been contacted or detained by police
officers for minor non-violent offenses such as vandalism,
curfew, burglary, petty thefts, etc. Last year, this
component of the program provided assistance to over 986
juveniles. This program has a 93% success rate which results
in a 7% rate of recidivism.
* They also manage reported cases of runaway juveniles. In
addition, they track the status of the case and offer
counseling and intervention services to the juveniles and
their families. Last year they managed 1,486 runaway cases.
?!---j
Page 2, Item
Meeting Date 6-10-97
* Other services include anger management instruction,
educational assistance, parenting classes, and substance
abuse counseling.
* Confidential progress reports will be issued at quarterly and
annual intervals.
South Bay Community Services has provided the City with on-site
counseling, diversion, and referral services since 1985. Funds
for these services have been appropriated annually through the
budget process and paid by purchase order. SBCS has tailored
their programs to meet the needs of the City. Their experience,
qualifications and community presence makes them a unique service
provider. Furthermore, SBCS provides local youth counseling
service approved by the county court system and probation
department. What this means is they receive referrals from the
County Juvenile Probation and court system. Additionally, no
other service provider has expressed an interest, nor is the City
aware of alternate service providers capable of meeting the City's
youth counseling and community outreach requirements. For these
reasons, staff believes that the Cityls normal consultant
selection process would be impractical. Accordingly, staff
recommends that, as part of this action, City Council waive these
requirements pursuant to Municipal Code Section 2.56.070.
The Police Department does not have comparable staff to provide
adequate similar services such as family and youth counseling or
equivalent experience in the counseling field. SBCS provides
youth diversion services to youthful offenders in Chula Vista and
National City.
Prior to employment with SBCS each counselor is required to
successfully complete pre-employment testing and have a bachelors
degree or equivalent experience in the counseling field. These
counselors are located at the police department, a limited
background check is also completed by the police department prior
to employment as a counselor. All communications between the
juveniles, parents and counselors are kept strictly confidential
by the SBCS wi th the exception of situations where reporting is
required by law.
Subject to City Council's budget appropriation, the contract would
pay South Bay Community Services, $80,670.00, for services
rendered in FY 1997/98. Payments of $6,722.50 per month would be
made monthly, in advance. The contract would expire on June 30,
1998, but could be terminated earlier if the city elects upon 30
days written notice.
?"~ ;¿
Page 3, Item
Meeting Date: 6-10-97
SBCS's performance will be monitored and evaluated throughout the
contract period for continued compliance with City expectations.
Results will be quantified wherever possible and specific
performance criteria developed for incorporation into future
yearls contracts. Staff will also evaluate whether or not there
exists alternative service providers that could compete with SBCS.
If warranted, a RFP will be issued for future years, in an attempt
to solicit competitive and qualified youth counseling services.
FISCAL IMPACT: Since 1985, funds for this program (including
contract increases) have been appropriated via the budget process
and paid by purchase order. $80,674.00 was appropriated for SBCS
in this fiscal year 96 - 97 via the budget process. A total of
$40,335.00 has been paid to SBCS for services rendered between
July 1, thru December 31, 1996. A remaining balance of $40,335.00
is due and payable to SBCS for services rendered between January
1, thru June 30, 1997. A request to increase the fiscal FY 96 -
97 appropriation by $9,000.00 is on the budget wish list for
consideration during the FY 97 98 budget process. The last
contract increase in the amount of $7,150.00 occurred in FY 96 -
97. Funds for subsequent years will be appropriated through the
normal budget process.
ð~J
RESOLUTION NO. / r¡, 7-5
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING CONSULTANT SELECTION
PROCESS AND APPROVING CONTRACTUAL AGREEMENT
WITH SOUTH BAY COMMUNITY SERVICES TO PROVIDE
YOUTH COUNSELING AND COMMUNITY OUTREACH
WHEREAS, since FY 1985-86, the City has contracted with
South Bay Community Services to provide juvenile services; and
WHEREAS, the contract will formalize services to be
provided which include a Youth Counseling Program, a Runaway
Juvenile Case Management and Homeless Youth Outreach Program; and
WHEREAS, South Bay Community Services is uniquely
qualified to perform these services; accordingly the City Council
has found that the City's consultant selection process would be
impractical under these circumstances.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
city of Chula vista does hereby (1) waive the consultant selection
process pursuant to Chula vista Municipal Code section 2.56.070
based on the findings set forth above; and (2) approve the
Agreement with South Bay Community Services to provide Youth
Counseling and Community Outreach in the form presented, a copy of
which is on file in the office of the city Clerk as Document No.-
-
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula vista is hereby authorized and directed to execute said
Agreement for and on behalf of the city of Chula vista.
Presented by Approved as to form by
Richard P. Emerson, Chief of
Police
C:\rs\SBCS.agr
ð'-f
-~------ ----------------------
Agreement between
City of Chura Vista DRJ).f1
and
South Bay Community Services
for Youth Counseling Services
This agreement (.Agreement.), dated July 1, 1996 for the purposes of reference only,
and effective as of the date last executed unless another date is otherwise specified in Exhibit
A, Paragraph 1, is between the City-related entity as is indicated on Exhibit A, paragraph 2,
as such (.City.), whose business form is set forth on Exhibit A. paragraph 3, and the entity
indicated on the attached Exhibit A, paragraph 4, as Consultant, whose business form is set
forth on Exhibit A, paragraph 5. and whose place of business and telephone numbers are set
forth on Exhibit A, paragraph 6 (.Consultant.), and is made with reference to the following
facts:
Whereas. since FY 1985-86, the City has contracted with South Bay Community
Services to provide juvenile services via a direct payment, however, the proposed contract
will formalize the process.
Whereas, Consultant warrants and represents that they are experienced and staffed
in a manner such that they are and can prepare and deliver the services required of Consultant
to City within the time frames herein provided all in accordance with the terms and conditions
of this Agreement;
(End of Recitals. Next Page starts Obligatory Provisions.)
Page 1
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:
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Obligatory Provisions Pages
NOW, THEREFORE, BE IT RESOLVED that the City and Consultant do hereby mutually
agree as follows:
1. Consultant's Duties
A. General Duties
Consultant shall perform all of the services described on the attached Exhibit A,
Paragraph 7, entitled "General Duties"; and,
B. Scope of Work and Schedule
In the process of performing and delivering said "General Duties", Consultant shall also
perform all of the services described in Exhibit A, Paragraph 8, entitled" Scope of Work and
Schedule", not inconsistent with the General Duties, according to, and within the time frames
set forth in Exhibit A, Paragraph 8, and deliver to City such Deliverables as are identified in
Exhibit A, Paragraph 8, within the time frames set forth therein, time being of the essence of
this agreement. The General Duties and the work and deliverables required in the Scope of
Work and Schedule shall be herein referred to as the "Defined Services". Failure to complete
the Defined Services by the times indicated does not, except at the option of the City, operate
to terminate this Agreement.
C. Reductions in Scope of Work
City may independently, or upon request from Consultant, from time to time reduce
the Defined Services to be performed by the Consultant under this Agreement, Upon doing
so, City and Consultant agree to meet in good faith and confer for the purpose of negotiating
a corresponding reduction in the compensation associated with said reduction.
D. Additional Services
In addition to performing the Defined Services herein set forth, City may require
Consultant to perform additional consulting services related to the Defined Services
("Additional Services"), and upon doing so in writing, if they are within the scope of services
offered by Consultant, Consultant shall perform same on a time and materials basis at the
rates set forth in the "Rate Schedule" in Exhibit A, Paragraph 11 (C), unless a separate fixed
fee is otherwise agreed upon. All compensation for Additional Services shall be paid monthly
as billed.
E. Standard of Care
Consultant, in performing any Services under this agreement, whether Defined Services
or Additional Services, shall perform in a manner consistent with that level of care and skill
ordinarily exercised by members of the profession currently practicing under similar conditions
and in similar locations.
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F. Insurance
Consultant represents that it and its agents, staff and subconsultants employed by it
in connection with the Services required to be rendered, are protected against the risk of loss
by the following insurance coverages, in the following categories, and to the limits specified,
policies of which are issued by Insurance Companies that have a Best's Rating of "A, Class
V" or better, or shall meet with the approval of the City:
Statutory Worker's Compensation Insurance and Employer's Liability Insurance
coverage in the amount set forth in the attached Exhibit A, Paragraph 9.
Commercial General Liability Insurance including Business Automobile Insurance
coverage in the amount set forth in Exhibit A, Paragraph 9, combined single limit applied
separately to each project away from premises owned or rented by Consultant, which names
City and Applicant as an Additional Insured, and which is primary to any policy which the City
may otherwise carry ("Primary Coverage"), and which treats the employees of the City and
Applicant in the same manner as members of the general public ("Cross-liability Coverage").
Errors and Omissions insurance, in the amount set forth in Exhibit A, Paragraph 9,
unless Errors and Omissions coverage is included in the General Liability policy.
G. Proof of Insurance Coverage.
(1) Certificates of Insurance.
Consultant shall demonstrate proof of coverage herein required, prior to the
commencement of services required under this Agreement, by delivery of Certificates of
Insurance demonstrating same, and further indicating that the policies may not be canceied
without at least thirty (30) days written notice to the Additional Insured.
(2) Policy Endorsements Required,
In order to demonstrate the Additional Insured Coverage, Primary Coverage and
Cross-liability Coverage required under Consultant's Commercial General Liability Insurance
Policy, Consultant shall deliver a policy endorsement to the City demonstrating same, which
shall be reviewed and approved by the Risk Manager.
H. Security for Performance,
(1) Performance Bond.
In the event that Exhibit A, at Paragraph 19, indicates the need for Consultant
to provide a Performance Bond (indicated by a check mark in the parenthetical space
immediately preceding the subparagraph entitled "Performance Bond"). then Consultant shall
provide to the City a performance bond by a surety and in a form and amount satisfactory to
the Risk Manager or City Attorney which amount is indicated in the space adjacent to the
term, "Performance Bond", in said Paragraph 19, Exhibit A. . . - '.
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(2) Letter of Credit.
In the event that Exhibit A, at Paragraph 19, indicates the need for Consultant
to provide a Letter of Credit (indicated by a check mark in the parenthetical space immediately
preceding the subparagraph entitled "Letter of Credit"), then Consultant shall provide to the
City an irrevocable letter of credit callable by the City at their unfettered discretion by
submitting to the bank a letter, signed by the City Manager, stating that the Consultant is in
breach of the terms of this Agreement. The letter of credit shall be issued by a bank, and be
in a form and amount satisfactory to the Risk Manager or City Attorney which amount is
indicated in the space adjacent to the term, "Letter of Credit", in said Paragraph 19, Exhibit
A,
(3) Other Security
In the event that Exhibit A, at Paragraph 19, indicates the need for Consultant
to provide security other than a Performance Bond or a Letter of Credit (indicated by a check
mark in the parenthetical space immediately preceding the subparagraph entitled "Other
Security"), then Consultant shall provide to the City such other security therein listed in a
form and amount satisfactory to the Risk Manager or City Attorney.
I. Business License
Consultant agrees to obtain a business license from the City or to otherwise comply
with Title 5 of the Chula Vista Municipal Code.
2. Duties of the City
A. Consultation and Cooperation
City shall regularly consult the Consultant for the purpose of reviewing the progress
of the Defined Services and Schedule therein contained, and to provide direction and guidance
to achieve the objectives of this agreement. The City shall permit access to its office
facilities, files and records by Consultant througho,ut the term of the agreement. In addition
thereto, City agrees to provide the information, data, items and materials set forth on Exhibit
A, Paragraph 10, and with the further understanding that delay in the provision of these
materials beyond 30 days after authorization to proceed, shall constitute a basis for the
justifiable delay in the Consultant's performance of this agreement.
B. Compensation
Upon receipt of a properly prepared billing from Consultant submitted to the City
periodically as indicated in Exhibit A, Paragraph 18, but in no event more frequently than
monthly, on the day of the period indicated in Exhibit A, Paragraph 18, City shall compensate
Consultant for all services rendered by Consultant according to the terms and conditions set
forth in Exhibit A, Paragraph 11, adjacent to the governing compensation relationship
indicated by a "checkmark" next to the appropriate arrangement, subject to the requirements
Page 4
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for retention set forth in paragraph 19 of Exhibit A, and shall compensate Consultant for out
of pocket expenses as provided in Exhibit A. Paragraph 12.
All billings submitted by Consultant shall contain sufficient information as to the
propriety of the billing to permit the City to evaluate that the amount due and payable
thereunder is proper, and shall specifically contain the City's account number indicated on
Exhibit A, Paragraph 18 (C) to be charged upon .making such payment.
3. Administration of Contract.
Each party designates the individuals ("Contract Administrators") indicated on Exhibit
A, Paragraph 13, as said party's contract administrator who is authorized by said party to
represent them in the routine administration of this agreement.
4. Term.
This Agreement shall terminate on June 30, 1998; provided, however (a) the
effectiveness of this Agreement for the fiscal year commencing July 1, 1997 shall be
contingent upon City's appropriation, in its sole discretion, of the necessary funds therefor;
and (b) Consultant's obligations under Section 7 hereof shall survive such termination.
5. Liquidated Damages.
The provisions of this section apply if a. Liquidated Damages Rate is provided in Exhibit
A, Paragraph 14.
It is acknowledged by both parties that time is of the essence in the completion of this
Agreement. It is difficult to estimate the amount of damages resulting from delay in pèr-
formance. The parties have used their judgment to arrive at a reasonable amount to
compensate for delay.
Failure to complete the Defined Services within the allotted time period specified in this
Agreement shall result in the following penalty: For.each consecutive calendar day in excess
of the time specified for the completion of the respective work assignment or Deliverable, the
consultant shall pay to the City, or have withheld from monies due, the sum of Liquidated
Damages Rate provided in Exhibit A, Paragraph 14 ("Liquidated Damages Rate").
Time extensions for delays beyond the consultant's control, other than delays caused
by the City, shall be requested in writing to the City's Contract Administrator, or designee,
prior to the expiration of the specified time. Extensions of time, when granted, will be based
upon the effect of delays to the work and will not be granted for delays to minor portions of
work unless it can be shown that such delays did or will delay the progress of the work.
6. Financial Interests of Consultant.
A. Consultant is Designated as an FPPC Filer-
If Consultant is designated on Exhibit A, Paragraph 15, as an "FPPC filer", Consultant
is deemed to be a "Consultant" for the purposes of the Political Reform Act conflict of interest
~r9 Page 5
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and disclosure provisions, and shall report economic interests to the City Clerk on the required
Statement of Economic Interests in such reporting categories as are specified in Paragraph 1 5
of Exhibit A, or if none are specified, then as determined by the City Attorney.
B. Decline to Participate.
Regardless of whether Consultant is designated as an FPPC Filer, Consultant shall not
make, or participate in making or in any way attempt to use Consultant's position to influence
a governmental decision in which Consultant knows or has reason to know Consultant has
a financial interest other than the compensation promised by this Agreement.
C. Search to Determine Economic Interests.
Regardless of whether Consultant is designated as an FPPC Filer, Consultant warrants
and represents that Consultant has diligently conducted a search and inventory of
Consultant's economic interests, as the term is used in the regulations promulgated by the
Fair Political Practices Commission, and has determined that Consultant does not, to the best
of Consultant's knowledge, have an economic interest which would conflict with Consultant's
duties under this agreement.
D. Promise Not to Acquire Conflicting Interests.
Regardless of whether Consultant is designated as an FPPC Filer, Consultant further
warrants and represents that Consultant will not acquire, obtain, or assume an economic
interest during the term of this Agreement which would constitute a conflict of interest as
prohibited by the Fair Political Practices Act.
E. Duty to Advise of Conflicting Interests.
Regardless of whether Consultant is designated as an FPPC Filer, Consultant further
warrants and represents that Consultant will immediately advise the City Attorney of City if
Consultant learns of an economic interest of Cons,ultant's which may result in a conflict of
interest for the purpose of the Fair Political Praçtices Act, and regulations promulgated
thereunder.
F. Specific Warranties Against Economic Interests.
Consultant warrants and represents that neither Consultant, nor Consultant's
immediate family members, nor Consultant's employees or agents ("Consultant Associates")
presently have any interest, directly or indirectly, whatsoever in any property which may be
the subject matter of the Defined Services, or in any property within 2 radial miles from the
exterior boundaries of any property which may be the subject matter of the Defined Services,
("Prohibited Interest"), other than as listed in Exhibit A, Paragraph 15.
Consultant further warrants and represents that no promise of future employment,
remuneration, consideration, gratuity or other reward or gain has been made to Consultant or
Consultant Associates in connection with Consultant's performance of this Agreement.
Page 6
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Consultant promises to advise City of any such promise that may be made during the Term
of this Agreement, or for 12 months thereafter.
Consultant agrees that Consultant Associates shall not acquire any such Prohibited
Interest within the Term of this Agreement, or for 12 months after the expiration of this
Agreement, except with the written permission of City.
Consultant may not conduct or solicit any business for any party to this Agreement,
or for any third party which may be in conflict with Consultant's responsibilities under this
Agreement, except with the written permission of City.
7. Hold Harmless.
Consultant shall defend, indemnify, protect and hold harmless the City, its elected and
appointed officers and employees, from and against all claims for damages, liability, cost and
expense (including without limitation attorneys' fees) arising out of the conduct of the
Consultant, or any agent or employee, subcontractors, or others in connection with the
execution of the work covered by this Agreement, except only for those claims arising from
the sole negligence or sole willful misconduct of the City, its officers, or employees.
Consultant's indemnification shall include any and all costs, expenses, attorneys' fees and
liability incurred by the City, its officers, agents, or employees in defending against such
claims, whether the same proceed to judgment or not. Further, Consultant at its own expense
shall, upon written request by the City, defend any such suit or action brought against the
City, its officers, agents, or employees. Consultants' indemnification of City shall not be
limited by any prior or subsequent declaration by the Consultant.
8. Termination of Agreement for Cause,
If, through any cause, Consultant shall fail to fulfill in a timely and proper manner
Consultant's obligations under this Agreement, or if Consultant shall violate any of the
covenants, agreements or stipulations of this Agreement, City shall have the right to terminate
this Agreement by giving written notice to Consultant of such termination and specifying the
effective date thereof at least five (5) days before~the effective date of such termination. In
that event, all finished or unfinished documents, data, studies, surveys, drawings, maps,
reports and other materials prepared by Consultant shall, at the option of the City, become
the property of the City, and Consultant shall be entitled to receive just and equitable
compensation for any work satisfactorily completed on such documents and other materials
up to the effective date of Notice of Termination, not to exceed the amounts payable
hereunder, and less any damages caused City by Consultant's breach,
9. Errors and Omissions.
In the event that the City Administrator determines that the Consultants' negligence,
errors, or omissions in the performance of work under this Agreement has resulted in expense
to City greater than would have resulted if there were no such negligence, errors, omissions,
Consultant shall reimburse City for any additional expenses incurred by the City. Nothing
'herein is intended to limit City's rights under other provisions of this 'agreement,
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10. Termination of Agreement for Convenience of City.
City may terminate this Agreement at any time and for any reason, by giving specific
written notice to Consultant of such termination and specifying the effective date thereof, at
least thirty (30) days before the effective date of such termination, In that event, all finished
and unfinished documents and other materials described hereinabove shall, at the option of
the City, become City's sole and exclusive property, If the Agreement is terminated by City
as provided in this paragraph, Consultant shall be entitled to receive just and equitable
compensation for any satisfactory work completed on such documents and other materials
to the effective date of such termination. Consultant hereby expressly waives any and all
claims for damages or compensation arising under this Agreement except as set forth herein.
11. Assignability.
The services of Consultant are personal to the City, and Consultant shall not assign any
interest in this Agreement, and shall not transfer any interest in the same (whether by
assignment or novation), without prior written consent of City. City hereby consents to the
assignment of the portions of the Defined Services identified in Exhibit A, Paragraph 17 to the
subconsultants identified thereat as "Permitted Subconsultants".
12. Ownership, Publication, Reproduction and Use of Material.
All reports, studies, information, data, statistics, forms, designs, plans, procedures,
systems and any other materials or properties produced under this Agreement shall be the sole
and exclusive property of City. No such materials or properties produced in whole or in part
under this Agreement shall be subject to private use, copyrights or patent rights by Consultant
in the United States or in any other country without the express written consent of City, City
shall have unrestricted authority to publish, disclose (except as may be limited by the
provisions of the Public Records Act), distribute, and otherwise use, copyright or patent, in
whole or in part, any such reports, studies, data, statistics, forms or other materials or
properties produced under this Agreement,
13, Independent Contractor.
City is interested only in the results obtained and Consultant shall perform as an
independent contractor with sole control of the manner and means of performing the services
required under this Agreement. City maintains the right only to reject or accept Consultant's
work products, Consultant and any of the Consultant's agents, employees or representatives
are, for all purposes under this Agreement, an independent contractor and shall not be deemed
to be an employee of City, and none of them shall be entitled to any benefits to which City
employees are entitled including but not limited to, overtime, retirement benefits, worker's
compensation benefits, injury leave or other leave benefits. Therefore, City will not withhold
state or federal income tax, social security tax or any other payroll tax, and Consultant shall
be solely responsible for the payment of same and shall hold the City harmless with regard
thereto.
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14. Administrative Claims Requirements and Procedures.
No suit or arbitration shall be brought arising out of this agreement, against the City
unless a claim has first been presented in writing and filed with the City and acted upon by
the City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista
Municipal Code, as same may from time to time be amended, the provisions of which are
incorporated by this reference as if fully set forth herein, and such policies and procedures
used by the City in the implementation of same.
Upon request by City, Consultant shall meet and confer in good faith with City for the
purpose of resolving any dispute over the terms of this Agreement.
15. Attorney's Fees.
Should a dispute arising out of this Agreement result in litigation, it is agreed that the
prevailing party shall be entitled to recover all reasonable costs incurred in the defense of the
claim, including costs and attorney's fees.
16. Statement of Costs.
In the event that Consultant prepares a report or document, or participates in the
preparation of a report or document in performing the Defined Services, Consultant shall
include, or cause the inclusion of, in said report or document, a statement of the numbers and
cost in dollar amounts of all contracts and subcontracts relating to the preparation of the
report or document.
17. Miscellaneous.
A. Consultant not authorized to Represent City. -
Unless specifically authorized in writing by City, Consultant shall have no authority to
act as City's agent to bind City to any contractual.agreements whatsoever:
B. Consultant is Real Estate Broker and/or Salesman.
If the box on Exhibit A, Paragraph 16 is marked, the Consultant and/or their principals
is/are licensed with the State of California or some other state as a licensed real estate broker
or salesperson. Otherwise, Consultant represents that neither Consultant, nor their principals
are licensed real estate brokers or salespersons,
C. Notices.
All notices, demands or requests provided for or permitted to be given pursuant to this
Agreement must be in writing. All notices, demands and requests to be sent to any party
shall be deemed to have been properly given or served if personally served or deposited in the
United States mail, addressed to such party, postage prepaid, registered or certified, with
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return receipt requested, at the addresses identified herein as the places of business for each
of the designated parties.
D. Entire Agreement.
This Agreement, together with any other written document referred to or contemplated
herein, embody the entire Agreement and understanding between the parties relating to the
subject matter hereof. That certain Memorandum of Understanding between the parties
dated January 8, 1997, is hereby superseded in its entirety. Neither this Agreement nor any
provision hereof may be amended, modified, waived or discharged except by an instrument
in writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought.
E. Capacity of Parties.
Each signatory and party hereto hereby warrants and represents to the other party that
it has legal authority and capacity and direction from its principal to enter into this Agreement,
and that all resolutions or other actions have been taken so as to enable it to enter into this
Agreement.
F. Governing LawlVenue.
This Agreement shall be governed by and construed in accordance with the laws of the
State of California. Any action arising under or relating to this Agreement shall be brought
only in the federal or state courts located in San Diego County, State of California, and if
applicable, the City of Chula Vista, or as close thereto as possible. Venue for this Agreement,
and performance hereunder, shall be the City of Chula Vista.
[end of page. next page is signature page.]
Page 10
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Signature Page
to
Agreement between City of Chula Vista and South Bay Community Services
for Youth Counseling Services
IN WITNESS WHEREOF, City and Consultant have executed this Agreement thereby
indicating that they have read and understood same, and indicate their full and complete
consent to its terms:
Dated: ,1997 City of Chula Vista
By:
Shirley Horton, Mayor
Attest:
Beverly Authelet, City Clerk
Approved as to form:
John M. Kaheny, City Attorney
Dated: South Bay Community Services
Exhibit List to Agreement
(X) Exhibit A.
Page 11
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Exhibit A
to
Agreement between
City of Chula Vista
and
South Bay Community Services
1. Effective Date of Agreement: Julv 1 , 1996,
2. City-Related Entity:
(X) City of Chula Vista, a municipal chartered corporation of the State of California
( ) Redevelopment Agency of the City of Chula Vista, a political subdivision of the
State of California
() Industrial Development Authority of the City of Chula Vista, a
( ) Other: , a [insert business form]
("City")
3, Place of Business for City:
City of Chula Vista,
276 Fourth Avenue, -
Chula Vista, CA 91910
4. Consultant: South Bay Community Services,
5. Business Form of Consultant:
( ) Sole Proprietorship
( ) Partnership
( X) Corporation
6. Place of Business, Telephone and Fax Number of Consultant:
315 Fourth Avenue, Suite E
Chula Vista, CA 91910
(619) 420-3620 FAX (619) 420-8722
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7. General Duties: Youth Counseling Services.
8. Scope of Work and Schedule:
A. Detailed Scope of Work:
Provide assessment and treatment plan services to juvenile offender first referrals
following arrest and runaways. Provide individual, family and/or group counseling to youth
and families that are referred through the juvenile diversion program, Other services may
include parenting classes, substance abuse counseling, mediation, educational assistance, and
anger management instruction.
Provide for a three-month and six-month follow-up by phone or mail to see if clients
are following through with their contract obligations, In addition the follow-up contracts,
records will be kept by logging cases on a master list and providing monthly statistics,
Provide for crisis intervention by telephone and meetings for families in need of
immediate services for mediation and counseling.
Provide monthiy invoice for counseling and outreach services rendered.
B. Date for Commencement of Consultant Services:
(X) Same as Effective Date of Agreement
( ) Other:
C, Dates or Time Limits for Delivery of Deliverables:
.-
Deliverable No.1:
Provide quarterly and yearly reports on statu~ of programs: Runaway and Homeless
Outreach; Youth Diversion Program.
D. Date for completion of all Consultant services:
Upon compliance with all executory provisions herein.
9. Insurance Requirements:
(X) Statutory Worker's Compensation Insurance
() Employer's Liability Insurance coverage: $1,000,000,
(X) Commer,cial General Liability Insurance: $1,000,000.
() Errors and Omissions insurance: None Required (included in Commercial
General Liability coverage).
() Errors and Omissions Insurance: $250,000 (not included in Commercial
Page 2
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General Liability coverage).
A. Insurance Policy naming the City as the additionally insured.
B. South Bay Community Services' Insurance Policy primary to the City.
C. Thirty (301 day cancellation notice required.
10. Materials Required to be Supplied by. City to Consultant: None.
11. Compensation:
A. (XI Single,Fixed Fee Arrangement.
For performance of all of the Defined Services by Consultant as herein required. City
shall pay a single fixed fee in the amounts and at the times or milestones or for the
Deliverables set forth below:
Single Fixed Fee Amount: $~ per year(for FY 1996-97 and 1997-98). payable
in monthly installments of $6,722.83 per month payable in advance.
12. Material Reimbursement.
None. Compensation includes all materials costs.
13. Contract Administrators:
City: Sergeant laura Coulson. Juvenile Division
Police Building
276 Fourth Avenue
Chula Vista. CA 91910 (619) 691-5124
Consultant: Kathryn lembo. Executive Director
South Bay Community Services
315 Fourth Avenue, Suite E ~
Chula Vista, CA 91910 (619) 420-3620
14. Liquidated Damages Rate:
None.
15. Statement of Economic Interests.
Not Applicable. Not an FPPC Filer.
16. (I Consultant is Real Estate Broker and/or Salesman: Not applicable.
17. Permitted Subconsultants: None
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18. Bill Processing:
A. Consultant's Billing to be submitted for the following period of time:
( XI Monthly
( ) Quarterly
( ) Other:
B. Day of the Period for submission of Consultant's Billing:
( XI First of the Month
( ) 15th Day of each Month
( ) End of the Month
( ) Other:
C. City's Account Number: 1 00-1 030-5201
19. Security for Performance: None required.
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COUNCIL AGENDA STATEMENT
ItemL
/ 't'j, 9/ Meeting Date 06/10/97
ITEM TITLE: RESOLUTION ACCEPTING DONATION, AUTHORIZING EXPENDITURE
AND APPROPRIATING SAID DONATED FUNDS TO THE POLICE
DEPARTMENT RESERVE MOUNTED UNIT FOR REPLACEMENT AND REPAIR
OF SADDLES AND TACK EQUIPMENT FOR CITY OWNED POLICE
SADDLES.
SUBMITTED BY: C",., """,,.. ~ ~
REVIEWED BY: City Manage~ 't)/J' (4/5ths Vote: Yes - NolL}
BACKGROUND:
The Police Department Reserve Mounted Unit recently received unsolicited donations in the
amount of $2,000 from E-MON Corporation, Langhorne, PA and $1,000 from San Diego Gas and
Electric Company. The donations were presented to the Mounted Unit for replacement and repair
of saddles and tack equipment for City owned Police saddles,
RECOMMENDATION: That the City Council accept the donations and authorize expenditure of
said funds to the Police Department Reserve Mounted Unit for replacement and repair of saddles
and tack equipment,
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
On February 19, 1997, the Chula Vista Mounted Police held its regular monthly meeting.
Attending was a visitor, Arthur Hahn, During the meeting a discussion was held regarding
replacement and repair of City owned saddles and tack, It was estimated that it would cost about
$5,000 to fix and/or replace the worn-out saddles and tack in need of repair. Further discussion
was held on resources and how to raise money for the repairs or replacement, In response, Mr.
Hahn donated $2,000 to the unit. Reserve Officer Dave Lowe, who has been a member of the
Mounted Unit for more than six years and is employed by SDG&E, indicated that SDG&E would
donate $1,000 to the Mounted Unit for the repairs.
The ten (10) City owned saddles were custom-made in the late 1950' s, In past years Lt. Dan
Blackston (retired Mounted Liaison Officer) replaced tack at no cost from his own leather
company, In recent years the Mounted Unit has not had the resources or money to replace the
tack. Acceptance of these donations would allow the Police Department Reserve Mounted Unit
to make necessary repairs and replace equipment.
The Chula Vista Mounted Police represents the City throughout San Diego and Imperial Counties.
The unit participates in parades, special functions, search and rescue and law enforcement
activities,
FISCAL IMPACT: The total amount received from donations is $3,000. There are no matching
funds required or General Fund impact. The additional equipment in need of repair will be paid for
by fund raisers,
nql C,'wp511"",¡13,\do"'tioo.113 [Jooo 3,1997 [4,Olpml] 9--/
RESOLUTION NO. ) gr¿, '1/
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING DONATION, AUTHORIZING
EXPENDITURE AND APPROPRIATING SAID DONATED
FUNDS TO THE POLICE DEPARTMENT RESERVE MOUNTED
UNIT FOR REPLACEMENT AND REPAIR OF SADDLES AND
TACK EQUIPMENT FOR CITY OWNED POLICE SADDLES
WHEREAS, the Police Department Reserve Mounted unit
recently received unsolicited donation in the amount of $2,000 from
E-MON Corporation, Langhorne, Pa. and $1,000 from the San Diego Gas
and Electric Company; and
WHEREAS, the donations were presented to the Mounted unit
for replacement and repair of saddles and tack equipment for City
owned Police saddles.
NOW, THEREFORE, BE IT RESOLVED the city Council of the
city of Chula vista does hereby accept the donation, authorize the
expenditure and appropriate said donated funds in the amount of
$3,000 to the Police Department Reserve Mounted unit for
replacement and repair of saddles and tack equipment for city owned
Police saddles.
Presented by Approved as to form by
Richard P. Emerson, Chief of
Police
C:lreloaddl..
9~c?
COUNCIL AGENDA STATEMENT
Item /0
Meeting Date 001 0/97
/ ¿f ~ c¡ ,)...
ITEM TITLE: Resolution Amending FY 1996-97 budget to transfer funds between
departments in accordance with the budget transfer policy
SUBMITTED BY: Budget Manage#
REVIEWED BY: City Manager g
(4/5ths Vote: Yes--NoXX)
The Council Policy on Financial Reporting and Transfer Authority requires that all departments
complete the fiscal year with a positive balance in each summary category account (Employees
Services, Supplies and Services and Capital Outlay). In order for all departments to comply with
the intent of this policy, the following transfers which will be discussed below are recommended
to be approved. All recommended transfers can be accomplished within existing appropriations.
RECOMMENDATION: That Council amend the FY 96-97 budget by transferring funds to
ensure that all departments will end the fiscal year with no over expenditures in summary category
accounts as required by Council policy.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
As part of the quarterly financial status reports and the budget process, all departments projected
their final expenditures for the fiscal year. In comparing the actual budget to the revised
projections, as part of the Third Quarter report, Council was advised of a savings city-wide of
$925,000 or 1.5%. While the total savings is very positive to the City's financial picture, that
total includes a combination of both positive and negative expenditures in all departments. The
Council Policy established in January of 1996, stated that no department shall end the fiscal year
with a negative in any summary category.
The chart below details the department, the category of overage and a brief description of each
transfer. The positive amount immediately below the overage is the recommended source of funds
to balance the negative. If the overage can be balanced within the same department that is
preferable, if not, then we look to a similar category of expense in another department. If none
of these apply then we look for an amount of savings that will cover the overage.
You will note some overages in the Non-Departmental budget. These are anticipated as part of
the budget process and placed as a negative number in this budget in anticipation of savings.
/é'---j
Page 2, Item
Meeting Date 06L10L91
Since the total expenditure savings is $925,000, including these negative amounts, staff believes
this practice has been beneficial to balancing the budget without impact on operations. In each of
the last three fiscal years this practice has also benefited the budget balancing process. The
expenditure level at year end has been below the budgeted amount, including anticipated savings
for salaries and supplies. For example the variance between budget and year end actual
expenditures has been as follows: 1995-96 savings of $622,320, 1994-95 savings of $2,302,583,
and 1993-94 savings of $927,414.
Note in reading the chart below: All negative amounts represent an over expenditure which is
offset by positive amount, or savings, listed directly below. The bold lines separate each
recommended transfer.
The following are the major issues and authorizations for transfer:
Non- ($70,000) Employee Anticipated city-wide salary savings were
Departmental Services placed in this budget. These salary savings
were offset by actual salary saving in the other
departments.
Pub. Wks. $70,000 Employee Savings due to vacant positions and higher
Operations Services level of turnover. Filling of new positions
were staggered to allow for internal
promotional opportunities.
Parks, Rec ($60,000) Employee Over-expenditure in hourly wages for hourly
OS Services staff working to support rentals. This was
offset by Rental revenue of $57,245.
Proposed 1997-98 budget has added this
expenditure.
Pub. Wks. $60,000 Employee Savings because of turnover and delay in
Engineering Services hiring new positions.
/C-2
Page 3, Item
Meeting Date 06L.10L91
Police ($64,000) Supplies and Primary problems in Equipment Maintenance
Services costs which exceeded original estimates and
printing which was sent outside due to close of
print shop.
Police $64,000 Equip. Savings from delayed implementation of jail
Outlay remodel and vehicle outfitting. Funds are
included in the coming year to completed
these projects.
Parks. Rec. ($29,000) Supplies and Over-expenditure due to increased usage of
OS Services water.
Finance $29,000 Employee Savings due to closing of Print Shop.
Services
Non- ($200,000) Supplies and Anticipated city-wide supplies and services
Departmental Services savings were placed in this budget. These
supplies and services savings were offset by
actual saving in the other departments.
Comm Dev. $150,000 Supplies and Savings from delayed implementation of
BECA Services project. Funds are included in the proposed
fiscal year to continue implementation.
Pub. Wks. - $50,000 Supplies and Savings due to reduced need due to crews not
Operations Services fully staffed for full year.
Attorney ($58,600) Employee Settlement of claim.
Services
Attorney $8,600 Supplies and Savings from professional services and
Service microfilming.
Pub. Wks. - $50,000 Employee Savings due to turnover and delay filling
Engineering Services vacant positions.
Total $0 Balance between negative amounts (Over
expenditures) and positive amounts (Savings)
FISCAL IMPACT:
The result of the above actions will not require any additional appropriations as all over-
expenditures can be absorbed by savings elsewhere in the budget.
ló~3
RESOLUTION NO. /g-&flo<
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING FY 1996-97 BUDGET TO
TRANSFER FUNDS BETWEEN DEPARTMENTS IN
ACCORDANCE WITH THE BUDGET TRANSFER POLICY
WHEREAS, the Council Policy on Financial Reporting and
Transfer Authority requires that all departments complete the
fiscal year with a positive balance in each summary category
account (Employees Services, Supplies and Services and Capital
Outlay); and
WHEREAS, in order for all departments to comply with the
intent of this policy, the transfer set forth on Exhibit "A" are
recommended to be approved; and
WHEREAS, all recommended transfers can be accomplished
within existing appropriations.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula vista does hereby amend the FY 1996-97 budget to
transfer funds between departments as set forth in Exhibit "A" in ~7
accordance with the budget transfer policy. NOTSCANNED ~pr~,'!J
Presented by Approved as to form by ~f/t ,,\0
\,,:t-
Dawn Herring, Budget Manager orney
",.""",,'",..,,"
/C7 ~i
COUNCIL AGENDA STATEMENT
Item II
-
Meeting Date 6/10/97
ITEM TITLE: Resolution / f?t:. f~thorizing the purchase of unleaded gasoline and
diesel fuel on a cooperative basis with the City of San Diego.
SUBMITTEDBV, Di,œt","fFm~'ory1 ~
REVIEWED BY: City Manager JC3. ~Q ./l (4/5THS vote: Yes _No.2U
Approximately 220,000 gallons of unleaded gasol e and 60,000 gallons of diesel fuel are purchased
annually for City use. In addition, approximately 325,000 gallons of diesel fuel is purchased for
transit use. Council Resolution No, 6132 and Municipal Code Section 2.56.270 authorizes the
Purchasing Agent to participate in cooperative bids with other governmental agencies.
RECOMMENDATION: That Council adopt the resolution authorizing bulk purchase of
unleaded gasoline from Southern Counties Oil Co.; bulk purchase of diesel fuel from Chevron
Products Co.; and tank/wagon deliveries of unleaded gasoline and diesel fuel from Buck Petroleum
Company, in accordance with tenns and conditions of City of San Diego Bid No. P6168/97, as
approved by San Diego City Council Resolution Number R-288680, dated 5/27/97.
BOARDS & COMMISSION RECOMMENDATION: Not applicable.
DISCUSSION: The City has purchased fuel on a cooperative basis with the City of San Diego
since September, 1995. This arrangement has worked well and eliminates the necessity to frequently
bid out fuel to replenish supplies. Further reduced is the number of purchase orders issued from as
many as three per week, to three per year.
The City ofChula Vista was named in the bid as a primary participating agency, Thirty-one (31)
bid packets were mailed out; eight (8) bids were received. Specific benefits, rights, and delivery
instructions for the City have been included at the direction of the Purchasing Agent. The City of
Carlsbad and San Diego Unified Port District are among other public agencies participating in this
cooperative venture.
Fuel pricing will continue to be based on the published "Oil Price Infonnation Service" (OPIS) rates
for the San Diego area at time of delivery, Historically, this pricing method has been favorable when
compared to "spot buying," Under the agreement, the City would be guaranteed a fixed rate either
above or below the most CUITent OPIS rate. The base price rate for bulk diesel fuel has moderately
declined; the rate has remained stable for bulk unleaded gasoline and tank/wagon loads of diesel;
for tank/wagon loads of unleaded gasoline the base rate has moderately increased.
//~/
Page 2, Item-
Meeting Date 6/10/97
Base Price Adjustment from Oil Price Information Service (OPIS) Index
~ Regular Unleaded Diesel Regular Unleaded Diesel
(Trailer Loads) (Trailer Loads) (Wagon Loads) (Wagon Loads)
Chevron Products No Bid Minus .015 No Bid No Bid
Sonthern Counties Minus .0306 Minus ,0076 Plus .1254 Plus .1279
Oil Co.
Buck Petroleum Plus .02098 Plus .0075 Plus .08098 Plus .0575
PS Trading Inc. Minus .0138 Plus ,0105 Plus .147 Plus .1856
The SoCo Group Plus .0089 Plus ,0218 Plus .1l5 Plus .146
Petroleum Traders Minus .0102 Plus ,0207 No Bid No Bid
Petro-Diamond Minus .0249 Minus .0028 No Bid No Bid
TW Brown Oil Co. Plus .03 Plus .03 No Bid No Bid
The City may terminate this agreement at any time with prior written notice, In the event of
termination, the City would be obligated to pay only for fuel received up to the point of termination,
FISCAL IMPACT: A total of$322,OOO is requested in the Garage FY97/98 budget for City fuel
and $362,250 for transit fuel. Transit's share of fuel will continue to be reimbursed at a rate of 100%
to the general fund on a monthly basis. Through continued participation in a cooperative venture
with the City of San Diego, the City will receive competitive fuel pricing and additional cost savings
resulting from the reduction in staff time necessary to process multiple fuel orders.
//-cZ
RESOLUTION NO. / ðZ93
-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE PURCHASE OF
UNLEADED GASOLINE AND DIESEL FUEL ON A
COOPERATIVE BASIS WITH THE CITY OF SAN DIEGO
WHEREAS, approximately 220,000 gallons of unleaded
gasoline and 60,000 gallons of diesel fuel are purchased annually
for city use and 325,000 gallons of diesel fuel is purchased for
transit use; and
WHEREAS, Council Resolution No. 6132 and Chula vista
Municipal Code section 2.56.270 authorizes the Purchasing Agent to
participate in cooperative bids with other governmental agencies;
and
WHEREAS, the City is able to obtain the fuel via the City
of San Diego Bid No. P6168/97, as approved by San Diego City
Council Resolution Number R-288680, dated 5/27/97; and
WHEREAS, the City has purchased fuel on a cooperative
basis with the City of San Diego since September, 1995 which
eliminates the necessity to frequently bid out fuel to replenish
supplies.
NOW, THEREFORE, BE IT RESOLVED the City Council of the
City of Chula Vista does hereby authorize the purchase of unleaded
gasoline and diesel fuel on a cooperative basis with the City of
San Diego in accordance with the terms and conditions of City of
San Diego Bid No. P6168/97.
Presented by Approved as to form by
Robert Powe 11, Director of
Finance
c: I rsldiese!. bid
//-3
COUNCIL AGENDA STATEMENT
Item / e2.
Meeting Date 6/10/97
ITEM TITLE: Resolution In 9!cepting bids and awarding contract for the
construction of Otay Lakes Road Dual Left Turn Lanes at East "H" Street
in the City of Chula Vista, CA, and authorizing the transfer of funds from
the TRANSDIF of the Public Facilities DIF. (STM-322)
SUBMITTED BY: D",,"" of """" wo~ ~
REVŒWEDBY: City ManagerJC4 ~ ~ (4/5ths Vote: Yes - NoX)
At 2:00 p.m. on May 21, 1997, in Conference Room 2 and 3, the Director of Public Works
received sealed bids for the construction of Otay Lakes Road dual left turn lanes at East "H"
Street in the City of Chula Vista, CA (STM-322). The general scope of the project involves the
widening of Otay Lakes Road to provide dual left turn lanes at East "H" Street. The work to be
done includes removal and disposal of existing improvements, excavation and grading, placement
of asphalt concrete pavement and crushed aggregate base, installation of curb, gutter and
sidewalk, driveways, medians with colored concrete slabwork, pedestrian ramps, keystone walls,
various drainage structures, traffic signal modifications, striping and signing, street light,
landscaping and irrigation, the installation of survey monuments and all other miscellaneous items
of work as shown on the plans.
RECOMMENDATION: That Council:
1. Approve the resolution accepting bids and awarding contract for the construction of Otay
Lakes Road Dual Left Turn Lanes at East "H" Street in the City of Chula Vista, CA
(STM-322) to Single Eagle, Inc. in the amount of $1,007,914.75; and
2. Authorize the transfer of funds in the amount of $150,000 from the TRANSDIF to the
Public Facilities DIF to be used in the construction of the Paseo Ranchero Fire Station.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION: This project was originally funded during the FY 95-96 and FY 96-97
Capital Improvement Program (CIP) budget process. The project was funded to provide dual left
/;2--/
Page 2, Item -
Meeting Date 6/10/97
turn lanes on Otay Lakes Road (North and South bound approaches) at East "H" Street, and
widen the East and West bound approaches of East "H" Street to provide an additional through
lane in each direction. According to the 1993 Traffic Growth Management Study, the intersection
in its current state, creates a delay for the north and south bound traffic. Intersection levels of
service analysis showed that these approaches on Otay Lakes Road were operating at level of
service F and E, respectively. The proposed dual left turn lanes will improve the approaches to
level of service C, thus increasing its compliance with the City's threshold standards.
To facilitate the construction of these improvements, the City had to obtain right-of-way from both
Southwestern Community College District and Sweetwater Union High School District, since, the
improvements encroached upon properties owned by the two school districts respectively. Staff
met with representatives of each of the districts and negotiated just compensation for the right-of-
way needed to construct the said improvements.
On February 25, 1997, Council approved Resolution No. 18585 (copy attached) "Authorizing the
expenditure of funds to install a traffic signal at the Bonita Vista High School, East "H" Street
entrance in exchange for right-of-way dedication for the construction of the Otay Lakes Road Dual
Left Turn Lanes Project (STM-322)."
Subsequently, on April 22, 1997, Council approved Resolution No. 18640 (copy attached)
"Approving a tentative agreement with Southwestern College to exchange the Fire Station #4 site
and other miscellaneous work for right-of-way dedication for the construction of Otay Lakes Road
Dual Left Turn Lanes Project (STM-322) and authorizing the City Manager to execute the f1I18l
agreement on behalf of the City."
A portion of the funds originally budgeted within this project for the acquisition of right-of-way
would then be transferred to the Public Facilities DIF and utilized in the construction of a new
Fire Station at the corner of Paseo Ranchero and East "H" Street.
The project was advertised for a period of four weeks, and plans were purchased by eighteen
contractors. Bids were received from three contractors, and they are as follows:
Contractor Bid Amount
1. Single Eagle, Inc. Poway, CA $1,007,914.75
2. Scheidel Contracting, Inc., La Mesa, CA $1,085,813,50
3. L.R. Hubbard Construction Co., San Diego, CA $1,173,932.00
/ol-c2
Page 3, Item -
Meeting Date 6/10/97
The low bid by Single Eagle, Inc., is below the Engineer's estimate of $1,089,517.50 by
$81,602.75 or 7.5%. Staff received excellent bids for the proposed work. The engineer's
estimate was based on bids received for similar projects in the last several years.
Due to the location and complexity of the work to be done on this project, staff included three
conditions to be met by the successful bidder prior to the award of the contract, and they are as
follows:
1. Completion of at least 2 previous projects (within the past 3 years) in a commercial
district/school area of a value of at least 50% of his/her bid for this contract;
2. Completion of at least 1 additional project (within the past 3 years) of this nature
(widening of existing roadway) of a value of at least 50% of his/her bid for this contract;
3. Completion of at least 3 previous projects (which may include 1 of 2 above) in San Diego
County, regardless of size.
The contractor has recently completed projects for the County of San Diego, the Cities of
Oceanside and Poway. Some of these projects were of same size and complexity as this project
and required almost the same level of coordination. We have contacted these agencies, and their
recommendations and comments about the contractor have been excellent. We have also verified
the contractor's license and other qualifications and determined that they are in good order. The
low bidder has satisfactorily met all the requirements, we therefore, recommend awarding the
contract to Single Eagle, Inc. Poway.
Prevai1in~ Wae:e Statement:
This project is primarily funded through the Transportation Development Impact Fee (Trans DIF).
Based on the current project funding guidelines, no prevailing wage requirements were necessary
as a part of the bid documents.
Environmental Status:
A Negative Declaration pursuant to CEQA requirements was filed on January 24,1996 with the
County Clerk's Office (lS-95-05).
/;2.-3
Page 4, Item -
Meeting Date 6/10/97
Disclosure Statement:
A copy of the Contractor's Disclosure Statement is attached.
Financial Statement.
Funds Required For Construction
A. Contract Amount $1,007,914.75
B, Contingencies (approximately 26%) $ 261,970.29
C. Water Facilities (Payment to Otay Water District) $ 13,820.88
D. Right-of-way Expenses (Payment towards new Fire Station) $ 150,000.00
E. Materials and lab testing $ 20,000.00
F. Staff costs (construction inspection, traffic inspection and design) $ 85,000.00
TOTAL FUNDS REQUIRED FOR CONSTRUCTION $1,538,705.92
Funds Required For Construction
A. Otay Lakes Road-Dual Left Turn Lanes (STM-322) $1,438,705.92
B. Additional appropriation in FY 97-98 budget - Otay Lakes Road - $ 100,000.00
Dual Left Turn Lanes (STM-322)
$1,538,705.92
FISCAL IMPACT: Funding for this project was budgeted in the FY 95-96 CIP budget with
additional appropriations in the FY 96-97 and FY 97-98 budgets. The project as budgeted will
utilize Transportation Development Impact Fees Funds (TRANSDIF). There will be a transfer of
$150,000 from the TRANSDIF to the Public Facilities DIF (for the Paseo Ranchero Fire Station).
Upon completion of the project, only routine City maintenance, mainly sweeping will be required.
Exhibit: A - C or's Disclosure Statement
B - elution No. 18585
~- esolution No. 18640
June 3, 1997 (4:28pm)
H: \II OMEIEN GINEER \A GEND A IS TM3 22.A C
/02.-f
RESOLUTION NO. ) tT~9~
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING
CONTRACT FOR THE CONSTRUCTION OF OTAY LAKES
ROAD DUAL LEFT TURN LANES AT EAST "H" STREET
IN THE CITY OF CHULA VISTA (STM-322) AND
AUTHORIZING THE TRANSFER OF FUNDS FROM THE
TRANSDIF OF THE PUBLIC FACILITIES DIF (STM-
322)
WHEREAS, at 2: 00 p.m. on May 21, 1997, in Conference Room
2 and 3, the Director of Public Works received the following three
sealed bids for the construction of Otay Lakes Road dual left turn
lanes at East "H" Street in the City of Chula vista (STM-322):
single Eagle, Inc. $1,007,914.75
Poway, Ca.
Scheidel Contracting, Inc. $1,085,813.50
La Mesa, Ca.
L. R. Hubbard Construction Co. $1,173,932.00
San Diego, Ca.
WHEREAS, the low bid by single Eagle, Inc., is below the
Engineer's estimate of $1,089,517.50 by $81,602.75 or 7.5%; and
WHEREAS, the low bidder has satisfactorily met all the
requirements, therefore, staff recommends awarding the contract to
single Eagle, Inc., poway; and
WHEREAS, this proj ect is primarily funded through the
Transportation Development Impact Fee (Trans DIF) and based on the
current project funding guidelines, no prevailing wage requirements
were necessary as a part of the bid documents; and
WHEREAS, a Negative Declaration pursuant to CEQA
requirements was filed on January 24, 1966 with the County Clerk's
Office (IS-95-05).
NOW, THEREFORE, BE IT RESOLVED the city Council of the
City of Chula vista does hereby accept the three bids and award the
contract for the construction of Otay Lakes Road Dual Left Turn
Lanes at East "H" Street in the city of Chula vista to Single
Eagle, Inc. in the amount of $1,007,914.75.
BE IT FURTHER RESOLVED that the Mayor of the City of
Chula Vista is hereby authorized and directed to execute said
contract on behalf of the city of Chula Vista.
1
.........
/02 :.?
BE IT FURTHER RESOLVED that the City Council does hereby
authorize the transfer of funds in the amount of $150,000 from the
TRANSDIF to the Public Facilities DIF to be used in the
construction of the paseo Ranchero Fire station.
Presented by Approved as to form by
John P. Lippitt, Director of
Public Works
C:\r8\leftturn.olr
2
/02-~
THE CITY OF CHULA VISTA DISCLOSURE STATEMENT EXHIBIT A
You are required to file a Statement of Disclosure of cenain ownership or fmancial interests. payments, or campaign contributions,
on all matters which will require discretionary action on the pan of the City Council, Planning Commission, and all other official
bodies. The following information must be disclosed:
1. List the names of all persons having a financial interest in the propeny which is the subject of the application or the Contract,
e.g., owner, applicant, Contractor, subcontractor, material supplier.
tJ O"f"--
2. If any person' identified pursuant to (I) above is a corporation or pannership, list the names of all individuals owning more
than 10% of the shares in the corporation or owning any pannership interest in the pannership. .
~O\\f/
3. If any person' identified pursuant to (I) above is non-profit organization or a trust, list the names of any person serving as
director of the non-profit organization or as trustee or beneficiary or trustor of the trust.
1'10[\'(
4. Have you had more than $250 wonh of business transacted with any member of the City staff, Boards, Commissions.
Committees, and Council within the past twelve month? Yes - No 't- If yes, please indicate person(s):
5, Please identify each and every person, including any agents, employees, consultants, or independent Contractors who you
have assigned to represent you before the City in this matter.
~~c,SP\ ?'ü_um:y'c-~\(
\,c-c. 95'N':\\~ ß-\ ~
.)
6, Have you and/or your officers or agents, in the aggregate, contributed more than $1,000 to a Council member in the current
or preceding election period? Yes - No ~ If yes, state which Council members(s):
. . . (NOTE: Attached additional pages ~) ~ ^ /"
Date: 5~ ~ \- C\,
(" Signature of Contractor/Applicant
'.
. Person is defined as: "Any individual, firm, co-partnership, joint venture, association, social club, fraternal organization,
corporation, estate, trust, receiver, syndicate, this anli any other county, city or country, city municipality, district, or other political
subdivision, or any other group or combillLllion acting as a unit.
/;2-7/
'I, "
EXHIBI T
COUNCIL AGENDA STATEMENT
-..--
Item )1
'.I' . Meeting Date 2/25/97
ITEM TITLE: Resolution /.f' 5~UthOrizing the expenditure of funds to install a traffic
signal at the Bonita Vista High School East "H" Street entrance in exchange
for right-of-way dedication for the construction of the Otay Lakes Road dual
left turn lanes project (STM-322).
SUBMITTED BY: D;reotoo ofp,,¡,¡¡, Wod" I
REVIEWED BY: City Manager-J4- 1 --.: (4/5ths Vote: Yes - NolO
The FY 96-97 Capital Improvement Program (CIP) budget contains a project to provide dual left
turn lanes on Otay Lakes Road (north and south bound approaches) at East "H" Street and provide
an additional through lane in each direction. .
To construct the project, it is necessary to obtain right-of-way from both the Sweetwater Union High
School District (in front of Bonita Vista High School) and Southwestern College (in front of their
vacant lot at the southwest comer of the intersection). Negotiations with both agencies are underway
and we have reached a tentative agreement with the Sweetwater District. This tentative agreement
would require that the City commit to the construction of a traffic signal at the Bonita Vista High
School East "H" Street entrance in exchange for the right-of-way, a change in scope from the
Council approved CIP project.
RECOMME1'.'DATION: That Council direct staff to complete the plans and specifications for
the installation of a traffic signal at the Bonita Vista High School East H Street entrance in exchange
for gratis dedicatiòn of right-of-way by the Sweetwater Union High School District.
BOARDS/COMMISSIONS RECOMMENDATION: The Safety Commission discussed this
signal at its November 10, 1994 meeting and accepted staffs report regarding traffic concerns at
Bonita Vista High School. The proposed signal location was evaluated and ranked 10th out of 15
intersections. The report was forn'arded to Sweetwater District staff with the provision that the ,
signal could be constructed in the event that the District chose to fund the installation costs (copy
of the Safety Commission meeting minutes excerpt is attached).
DISCUSSION: Plans for the construction of the left turn lanes on Otay Lakes Road project
are about 90% complete. During the last few months, staff has met with representatives of the
Sweetwater District and Southwestern College to obtain gratis dedication of right-of-way needed to
construct the project. Meetings with Southwestern College staff are still going on and we expected
to conclude in the next two months. We have obtained a tentative agreement with the Sweetwater
District staff for the right-of-way that requires modification of the Council approved CIP project
scope. /;2,-!J
~
Page 2, Item -
Meeting Date 2125/97
Specifically to obtain the neèded 26,688 sq. ft. of right-of-way adjacent to Bonita Vista High School
and accommodate the project, we would widen Otay Lakes Road to its ultimate width adjacent to
the high school from the intersection of East "H" Street to approximately 500 feet northerly, regrade
the area of the campus immediately to the east of the new right-of-way line, install landscape and
irrigation systems, construct a new alley-type driveway, erect a keystone retaining wall at the
northeast comer of the intersection to make an ADA compatible entrance to the campus, relocate the
school marquee, reconstruct the East "H" Street medians and restore the campus to an "equal or
better" condition in the area affected by the proposed work. We estimate the value of this work to
be about $400,000, all of which is required as part of the road project.
In addition to this work, Sweetwater District staffhas requested that a traffic signal be installed at
the Bonita Vista High East "H" Street entrance. The cost of this traffic signal work is estimated to
be about $125,000. Subject to Council approval of this traffic signal installation, we would be
prepared to construct it either as part of the dual left turn lanes project or as a separate project at a
later time. .
An appraisal of the value of the right-of-way required was prepared by Lipman Stevens Marshall &
Thene, Inc., who are currently under the annual contract to prepare appraisals for all right-of-way
acquisition. That appraisal, dated December 31, 1996 values the needed right-of-way at $235,000.
Thus, if approved by Council, in exchange for the right-of-way, the City would cause to be installed
improvements worth about $525,000 ($400,000 Street and $125,000 Traffic Signa,) adjacent to the
Bonita Vista High School campus. These improvements would be of benefit to both the District
and to the City. Schools in this area produce about 30% of the traffic, therefore, staff believes that
the signal and project is a fair trade for the right of way.
Funding for the installation of the traffic signal cocld be obtained from the land acquisition
allocation approved for the project and no additional appropriation of funds would be required.
FISCAL IMP ACT: In addition to the improvement work adjacent to Bonita Vista High School
(valued at about $400,000), the Sweetwater District would like to have a traffic signal installed at
the school's East "H" Street entrance (valued at about $125,000) in exchange for gratis dedication
of right-of-way (valued at about $235,000) needed to construct the project
Funds for the acquisition of right-of-way were budgeted for the project which are sufficient to cover
the traffic signal installation costs- Therefore, the traffic signal could be installed in conjunction
with the originally budgeted left turn lanes project (S1M322).
Exhibit A Plat, Otay Lakes Rd. Dual Left Turn LaDes M: \h om, \'0 gio "r\agon cia 151M3 22.",
B Excerpts - Safety Commission Minutes, I III 0/94 F,brua¡y20, 1997 (!1:21am)
)'<-7
::JÞ¡ .
RESOLUTION NO. 18585
RESOLUTION OF THE CITY COUNCIL OF THE CITY- OF CHULA
VISTA AUTHORIZING: THE EXPENDITURE. OF FUNDS TO
INSTALL A TRAFFIC SIGNAL AT THE BONITA VISTA HIGH
SCHOOL EAST "H",.STREET. ENTRANCE IN EXCHANGE FOR
RIGHT-OF-WAY DEDICATION FOR THE CONSTRUCTION OF THE
OTAY LAKES ROAD DUAL LEFT TURN LANES PROJECT
(STM-322)
WHEREAS, the FY 96-97 Capital Improvement Program (CIP) budget contains a project
to provide dual left turn lanes on Otay Lakes Road (north and south bound approaches) at East
MW Street and provide an additional through lane in each direction; and
WHEREAS, to construct the project, it is necessary to obtain right-of-way from both
the Sweetwater Union' High School District (in front of Bonita Vista High School) and
Southwestern College (in front of their vacant lot at the southwest corner of the intersection);
and
WHEREAS, negotiations with both agencies are underway and the City has reached
a tentative agreement with the Sweetwater District; and
WHEREAS, this tentative agreement would require that the City commit to the
construction of a traffic signal at the Bonita Vista High School East MHo Street entrance in
exchange for the right-of-way, a change in scope from the Council approved CIP project.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does
hereby authorize the expenditure of $125,000 to install a traffic signal at the Bonita Vista
High School East "H" Street entrance in exchange for right-of,-way dedication for the
construction of the Otay Lakes Road duar feft turn lanes project (STM-322).
'-,,-
BE IT FURTHER RESOLVED that staff is directed to complete the plans and
specifications for the installation of a traffic signal at the Bonita Vista High School East H
Street entrance in exchange for gratis dedication of right-of-way by the Sweetw?ter Union
High School District.
Presented by Approved as to form by
/c2 -/¿)
Resolution 18585
Page 2
------
PASSED, APPROVED, and ADOPTED by the City Council of the Çity of Chula Vista,
California, this 25th day of February, 1997, by the following vote:
AYES: Couñcilmeinbers: Moot, Padilla, Salas, and Horton
.
NAYES: Councilmembers: None
ABSENT: Councilmembers: Rindone
ABSTAIN: Councilmembers: None
LÚjA~ I~
¡rley Horton, Mayor
ATTEST:
n
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
~"
I, Beverly A- Authelet, City Clerk of the City of Chula Vista! California. do hereby certify that
the foregoing Resolution No. 18585 was duly passed, approved, and adopted by the City
.. Council at a regular meeting of the Chula Vista City Council held on the 25th day of February,
1997.
Executed this 25th day of February, 1997.
~ tl ~J!M.
Beverly A Authelet, City Clerk
/;¿ -II
f::;?<HI8ìT ~. C .,
COUNCIL AGENDA STATEMENT
Item..L.?:-
Meeting Date 4/22/97
ITEM TITLE: Resolution ¡g &L/!JAPprOVing a tentative agreement with Southwestern
College to exchange the Fire Station #4 site and other miscellaneous work for
right-of-way dedication for the construction of the Otay Lakes Road dual left
turn lanes project (STM-322) and authorizing the City Manager to execute
the final agreement thereof on behalf of the City.
SUBMITTED BY: Director of Public Works ~
REVIEWED BY: City Manager (4/Sths Vote: Yes - NoX)
The FY 1996-97 Capital Improvement Program (CIP) budget contains a project to provide dual left
turn lanes on Otay Lakes Road (north and south bound approaches) at East "H" Street and provide
an additional through lane in each direction.
To construct the project, it is necessary to obtain right-of-way ITom both the Sweetwater Union High
School District (in ITont of Bonita Vista High School) and Southwestern College (in ITont of their
vacant lot at the southwest comer of the intersection). A tentative agreement with the Sweetwater
District to exchange right-of-way for the installation of a traffic signal at the high school's East H
Street entrance and other miscellaneous work was approved by Council Resolution No. 18585 on
February 25, 1997 (Exhibit A).
The City Manager's Office has reached a tentative agreement with Southwestern College's
Superintendent/President to exchange Fire Station #4 (on Elmhurst Street) and other miscellaneous
street improvements for their right-of-way (Exhibit B). In order to complete the agreement, Council
is requested to accept Southwestern College's requests and authorize the City Manager's office to
fmal the agreement.
RECOMMENDATION: The Council approve the tentative agreement and authorize the City
Manager to execute a fmal agreement on behalf of the City to exchange Fire Station #4 (and other
miscellaneous street improvements) for right-of-way dedication by Southwestern College.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION: Plans for the construction of the left turn lanes on Otay Lakes Road project
are completed. The project has been advertised and staffwill open bids on May 14, 1997.
To construct the project, the City needed to obtain right-of-way ITom both the Sweetwater Union
High School District and Southwestern College. The City Manager's Office met with
representatives of both agencies to negotiate gratis dedication of the needed right-of-way. An
agreement with the Sweetwater District was approved by the City Council on February 25, 1997
(Resolution No. 18585).
/..< -/~
Page 2, Item -
Meeting Date 4/22/97
The item before Council tonight addresses issues raised by Southwestern College during the
negotiations. Specifically, Southwestern College would like to exchange their right-of-way
(approximately 21,382 sf, valued at $188,000) for Fire Station No.4 located at the northeast comer
of the Elmhurst Street/Otay Lakes Road intersection and across from the College and valued at
$150,000, plus the relocation of a driveway and undergrounding of utilities valued at $38,000. The
transaction would therefore, have equal value. However, the College is requesting a time table be
established to relocate the fire station (to Pasco Ranchero and East H Street) within a 3 year period.
During this period, the City would lease the facility from the College at one dollar per year. If the
City is unable to relocate the facility within the 3 year period, the City would pay rent (at a fair
market value) to the college thereafter.
These conditions have been reviewed by the Fire Chief and were found to be acceptable. Plans for
the construction of the new fire station will be prepared by Jeff Katz Architecture. Construction of
the new fIre station is tentatively scheduled for the winter and spring of 1998. Thus, staff is
confident that the issues raised by Southwestern College would be accommodated within the 3 year
period allocated for the relocation of the fIre station.
The appraisal of the values of the right-of-way and fire station were prepared by Lipman Stevens
Marshall & Thene, Inc., who are currently under the annual contract to prepare appraisals for all
right-of-way acquisition. The exchange is considered to be equal in value by both the City
Manager's Office and Southwestern College Superintendent/President. . Therefore, staffbelieves that
the tentative agreement obtained is in the best interest of both the City and the College.
Since the Fire Station is owned by the City and the Southwestern College right-of-way is for a Trans
DIF project, it is proposed that the Trans DIF project will pay the Public Facilities DIF $150,000 for
the Fire Station since the Public Facilities DIF is responsible to relocate the Fire Station.
FISCAL IMPACT: The value of the right-of-way to be obtained from Southwestern College is
estimated to be about $188,000. In exchange for this right-of-way, the City will transfer ownership
of the Fire Station No.4 site (valued at $150,000) to the College; underground utilities adjacent to
the college's Otay Lakes Road frontage; and relocate one of the College's parking lot driveways at
a cost of about $38,000. Sufficient funds to cover the $38,000 cost of these improvements were
budgeted as part of the overall project. The Trans DIF will pay thePublic Facilities DIF $150,000
for the Fire Station.
Exhibits: A - Council Agenda Statement
B - Right-of-Way Plat
H:\HOME\ENGINEERIA GENDA ISWCFIRE.RS
Aprll IS, 1997 (5:11pm) /..2 r/3
RESOLUTION NO. 18640
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING A TENTATIVE AGREEMENT. WITH
SOUTHWESTERN COLLEGE TO EXCHANGE THE FIRE STATION
NO.4 SITE AND OTHER MISCELLANEOUS WORK FOR
RIGHT-OF-WAY DEDICATION FOR THE CONSTRUCTION OF THE
OTAY LAKES ROAD DUAL LEFT TURN LANES PROJECT (STM-
322) AND AUTHORIZING THE CITY MANAGER TO EXECUTE
THE FINAL AGREEMENT THEREO"F ON BEHALF OF THE CITY
WHEREAS, the FY 1996-97 Capital Improvement Program (CIP) budget contains a
project to provide dual left turn lanes on Otay Lakes Road (north and south bound approaches)
at East "H" Street and provide an additional through lane in each direction; and
-. "
WHERÈAS, to construct the project, it is necessary to obtain right-of-way from both
the Sweetwater Union High School District (in front of Bonita Vista High School) and
Southwestern College (in front of their vacant lot at the southwest corner of the intersection);
and
WHEREAS, a tentative agreement with the Sweetwater District to exchange right-of-
way for the installation of a traffic signal at the high school's East H Street entrance and other
miscellaneous work was approved by Council Resolution No. 18585 on February 25, 1997;
and
WHEREAS, the City Manager's Office has reached a tentative agreement with
Southwestern College's Superintendentl President to exchange Fire Station No.4 (on Elmhurst
Street) and other miscellaneous street improvements for their right-of-way; and
WHEREAS, in order to complete the agreement, Council is requested to accept
Southwestern College's requests and authorize the City Manager's office to finalize the
agreement.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does
hèreby approve a tentative agreement with Southwestern College to exchange the Fire Station
No.4 site and other miscellaneous work for right-of-way dedication for the construction óf
the Otay Lakes Road dual left turn lanes project (STM-322) and authorizes the City Manager
to execute the final agreement thereof on behalf ofthe City- Said agreement to be placed on
file in the City'Clerk's Office to be known as CO97-039.
Presented by Approved as to form by
/cJ,-/Y
Resolution 18640
Page 2
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 22nd day of April. 1997, by the following vote:
AYES: Councilmembers: Moot, Padilla, Rindone, Salas, and Horton
NAYES: Councilmembers: None
ABSENT: Council members: None
ABSTAIN: Councilmembers: None
~~Yor
ATTEST:
~ () !2Ûfdo
Beverly. Authelet. City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) 55.
CITY OF CHULA VISTA )
I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California. do hereby certify that
the foregoing Resolution No. 18640 was duly passed, approved, and adopted by the City
Council at a regular meeting of the Chula Vista City Council held on the 22nd day of April,
1997.
. Execut~d thi~ 22nd day of April, 1997.
~ () fb.Afll~
Beverly. Authelet, City Clerk
"
/02/6
COUNCIL AGENDA STATEMENT
Item /3
Meeting Date 06110/97
/'
ITEM TITLE: RESOLUTION / !? IÞ 2!? Approving the Consolidated Plan for Fiscal Year
1997-98 including both the FY 1997-98 Community Development Block Grant
(CDBG) and HOME Investment Partnership (HOME) Program Budgets and Authorizing
Transmittal of the FY 1997-98 Consolidated Plan to the U,S, Department of
Housing and Urban Development (HUD)
SUBMITTED BY: Community Development Director
REVIEWED BY: City Manager (4/5ths Vote: Yell No_I
BACKGROUND:
On May 13, 1997, the City Council held a public hearing to review and receive public comment on the draft
Annual Plan for fiscal year 1997-98 and to review all projects and programs being considered for CDBG and
HOME funding. The 30-day comment period to review the draft Annual Plan began on April 26, 1997 and
ended May 26, 1997. All public comments received by staff during the 30-day comment period have been
considered and, if deemed appropriate, integrated into the final version of the Consolidated Plan.
Staff is recommending that the City Council approve the Consolidated Plan which includes staff
recommendations for both the CDBG and HOME programs for 1997-98. These recommendations can be
found in the Consolidated Plan and are also described in this report.
The City of Chula Vista is eligible to receive $2,073,000 in CDBG entitlement funds from HUD for 1997.98.
In addition to CDBG, the City will receive $736,000 in HOME funds from HUD for 1997.98. Staff has also
identified approximately $336,000 in program income received from a revolving loan fund that will be added
to the entitlement funds received by HUD. Combining the CDBG, HOME, and program income funds, the
City will be able to invest in the community a total of $3,145,000 in HUD funds in 1997-98.
RECOMMENDATION: That the Council adopt the resolution approving the Consolidated Plan for FY
1997-98, including both the 1997.98 Community Development Block Grant (CDBG) and HOME Investment
Partnership (HOME) program budgets, and authorizing transmittal of the Consolidated Plan for FY 1997-98
to the U.S, Department of Housing and Urban Development (HUD).
BOARDSICOMMISSIONS RECOMMENDATION: A CDBG Ad-Hoc Committee consisting of members
from the Commission on Aging, Human Relations Commission, and Child Care Commission have reviewed the
public service funding applications and have made funding recommendations (see Attachment A), The
committee's recommendations are also repeated in this staff report when the individual public service funding
/3-/
Page 2, Item -
Meeting Date 06110197
discussed, The Housing Advisory Commission (HAC) reviewed the housing-related applications and made funding
recommendations (see attached minutes, Attachment B).
DISCUSSION:
This report will discuss the followi~g topics:
Part A: The Consolidated Plan for Fiscal Year 1997-98, the HUD required planning document and annual
application document for the City's CDBG and HOME programs (Attachment C).
Part B: The proposed 1997-98 COBG Budget, includes funding for the categories of Public Service, Community
Projects, Capital Improvement Projects, and Administration and Planning.
Part C: The proposed 1997-98 HOME Budget includes funding for the categories of New Construction,
Rehabilitation, Acquisition, Tenant Assistance, Community Housing Development Organization (CHOO)
operation, and City Administration.
Please note that substantial detail on all of the comaonents of the CDBG budGet is arovided in the CDBG
Notebook that was distributed to the Council for the Mav 13. 1997 aublic hearinG.
PART A
CONSOLIDATED ANNUAL PLAN. FY 1997-98
(Draft document attached)
In 1995, the Consolidated Plan introduced a new consolidated process from HUD that replaced all current
planning and application requirements of four formula programs with a single submission. These programs are
the CDBG, HOME, Emergency Shelter Grant (ESG), and Housing for Persons With AIDS (HOPWA) programs.
Because the City of Chula Vista is an entitlement jurisdiction for only the CDBG and HOME programs, it is these
two programs only that will be consolidated under the Consolidated Plan. This does not preclude, however, the
City or any local non profit organizations from applying during the Plan period for ESG and HOPWA funds on a
competitive basis with other jurisdictions.
HUO required that all jurisdictions submit a Consolidated Action Plan for 1997-9B. This plan must be approved
by HUD before any federal HUO funds will be made available for expenditure by the City. It is anticipated that
through this document and other efforts HUD is implementing that jurisdictions will be relieved of repetitive and
burdensome planning and reporting requirements. This process will also assist jurisdictions to coordinate and
manage all federal resource programs under one consolidated approach,
Per HUO regulations, the City must hold a 3D-day comment period for the public to review the Consolidated
Annual Plan and make comments or suggest changes. This 3D-day period started April 26, 1997 and ended on
May 26, 1997. All comments and/or suggestions received orally or in writing from the public will be recorded
in the appendix of the final document.
Jjrc2-
Page 3. Item -
Meeting Date 06110/97
on May 26, 1997. All comments and/or suggestions received orally or in writing from the public will be
recorded in the appendix of the final document.
PART B
PROPOSED 1997-98 CDBG BUDGET
For the 1997-98 CDBG program, the City of Chula Vista has total estimated revenue of $2,409,000. Of
this amount. $2,073,000 is the 1997-98 entitlement amount and $336,000 represents program income
received from a CDBG revolving loan fund.
CDBG BUDGET
Funding Category Number of Recommended
Requests Funding
Public Service Requests 18 $361,350
Community Projects 8 $310,000
Capital Improvement 11 $1,259,550
Projects
Administration & Planning 6 $478,100
TOTAL 43 $2,409.000
In order to be eligible for funding, a project or service must address at least one of the CDBG national
objectives, which are: (1) benefit primarily low and moderate income families; (2) aid in the prevention or
elimination of slums or blight; (3) meet other community needs having a particular emergency (disaster, etc).
All of the projects recommended for funding meet the national objective of primarily benefiting low and
moderate income families, with the exception of the SBCS Graffiti Eradication and Building & Housing's
Community Preservation programs which meet the national objective to aid in the prevention of slum and
blight.
PUBLIC SERVICES FUNDING REQUEST
The recommended budget for Public Services is $361,350. The City received eighteen (18) eligible
requests for social service funding from the non profit community organizations, totalling $481,480. Public
Service funding is restricted by HUD regulations to a maximum of 15% of a jurisdiction's annual
entitlement and program income. Thus, reductions in other categories of CDBG funding would not
increase the amount available for Public Services which is recommended at the allowable cap.
Programs that are eligible for public service funding are those programs run by non profit organizations that
provide a direct public or social service to low income persons of the community. Staff recommendations
/33
Page 4. Item -
Meeting Date 06110197
Methodology for Makino Recommendations: In developing staff recommendations, staff utilized the following
principles:
1. The recommendations of the COBB Ad-Hoc Committee constituted a valuable guide from citizens conversant
in the categories of public service need in the Chula Vista community and is the starting point for
consideration of funding levels, while recognizing that some significant exceptions might be appropriate
where important information might exist which fell outside the normal preview of the Ad.Hoc Committee.
2. Recommended funding levels for public services should not be below levels that make the offered COBB
eligible activities infeasible.
3. Funding preferences should go to programs which best meet the criteria of providing new services to Chula
Vista, providing services from a local base, not duplicating existing services, and having a successful tract
record. These criteria can sometimes be in conflict, and their application requires a careful balancing.
The above principles were utilized as follows:
1. Staff used last year's approved funding level for each program as an initial basis from which to make
recommendations.
2. Staff took into account the recommendations of the COBB Ad-Hoc Committee which was some what
consistent with the amounts requested by the organizations.
3. As per Council direction, staff gave priority to locally. based organizations which are proposing to primarily
service Chula Vista residents,
Funding Recommendations: All of the programs requesting funding are identified below. The information
provided includes the amount of funds requested, the funding recommendation of the COBB Ad-Hoc Committee,
and the staff funding recommendation. If a program is recommended for funding, then staff has determined that
it is a viable program at the recommended level of funding.
NOTE: Given the heavy demand for public service funding and the limited funds available in the COBG
program, it is always a difficult process to choose among the many beneficial programs
requesting assistance. The COBG Ad-Hoc Committee and staff have attempted to construct
recommendations that maximize overall benefit through including as many deserving programs
as possible. while providing funding for each program at a level which allows the program to
deliver a reasonable level of program benefit.
Please note that the COBB Notebook previously provided to Council contains detailed information about the
requesting organizations and their programs.
/3-'/
Page 5. Item -
Meeting Date D6/1 D/97
deserving programs as possible, while providing funding for each program at a level which
allows the program to deliver a reasonable level of program benefit.
Please note that the CDBG Notebook previously provided to Council contains detailed information about the
requesting organizations and their programs.
PUBLIC SERVICES REDUESTS
Request $120,000
TAB 1 CHULA VISTA YOUTH SERVICES NETWORK Prior Year Funding $101,347
Committee Recommendation $89,607
Staff Recommendation $113,000
Staff recommends $113,000 in funding. This agency submitted a collaborative funding
request which includes South Bay Community Services, Chula Vista Police Department Police
Activities League, South Bay Family YMCA, Boys and Girls Club of Chula Vista, Vista Square
Healthy Start, the Chula Vista Cluster Coordinating Council, MAAC Project, and the Chula
Vista Parks and Recreation Department.
The Ad Hoc Committee recommendation of $89,607 was based on the Committee's concern
that this proposal did not provide specific information on how the funds were to be
distributed and that it was vague on measurable outcomes. The Committee also felt that
this collaborative funding proposal was providing duplicate services and felt that a
collaborative should represent a wide variety of social service agencies and not be limited to
providing duplicative youth services.
Staff recommends funding this program in the amount of $113,000. Staff will require this
collaborative as well as all other organization receiving CDBG funds to provide detailed
information to the City on the specific use of funds, benefits provided, recipient data, and
other accountability requirements as per City and HUD regulations. Funds will not be
released to the collaborative until the Council approves a sub recipient agreement which
stipulates the specific use of funds. Staff has assured the Ad Hoc Committee that these
requirements will be enforced.
/3-:3
Page 6. Item -
Meeting Date 06110/97
PUBLIC SERVICES REQUESTS - CONT"O
Request $14,100
TAB 2 HAPPY CHILD FAMILY SUBSTANCE ABUSE Prior Year Funding NEW REQUEST
PREVENTION PROJECT Committee Recommendation $0
Staff Recommendation $7,000
Staff recommends funding this program in the amount of $7,000. This is a new funding
request and staff has determined that this program will provide necessary services to a
significant number of Chula Vista residents and the proposed program will be located in
Chula Vista.
Request $6,000
TAB 3 UNITED STATES INSTITUTE OF AMATEUR Prior Year Funding NEW REQUEST
ATHLETICS Committee Recommendation $6,000
Staff Recommendation $3.000
Staff recommends funding this request at $3,000 due to this being a new funding request.
A large percentage of Chula Vista's youth participate in this boxing program. In the past,
the Police Activities League provided a similar program for Chula Vista's youth, however,
their effort has been concentrated on providing other participative activities such as soccer
and baseball.
Request $15,000
TAB 4 SAN DIEGO COUNTY SER/JOBS FOR Prior Year Funding NEW REQUEST
PROGRESS, INC. Committee Recommendation $0
Staff Recommendation $0
Staff and the Ad Hoc Committee recommend not funding this program due to the program
not being based in Chula Vista and services not being readily available to local residents.
Request $5,000
TAB 5 THE ACCESS CENTER OF SAN DIEGO. INC. Prior Year Funding NEW REQUEST
Committee Recommendation $4,000
Staff Recommendation $3,000
The recommended funding in the amount of $3,000 would provide this new program with
the needed funds to conduct approximately 4 pre-employment workshops geared toward
assisting persons with disabilities.
/3 ~¿;
Page 7. Item -
Meeting Date 06110/97
PUBLIC SERVICES REQUESTS - CONI'D
Request $20,000
TAB 6 SOUTHWESTERN COLLEGE. SOUTH COUNTY Prior Year Funding $6,000
CAREER CENTER Committee Recommendation $0
Staff Recommendation $3,000
Staff recommends $3,000 of the request to be funded from the public service category and
any remaining amount to be funded from the community projects category. A portion of the
services fall within the public service category (general job placement). The activities that
are targeted toward specific businesses and job training are eligible under community
projects as "special economic development projects" and it is recommended that $13,000 be
allocated from this category for a combined total of $16,000 which is the total amount
funded last year.
Request $5,500
TAB 7 LUTHERAN SOCIAL SERVICES - SHARED Prior Year Funding $3,500
HOUSING Committee Recommendation $5,500
Staff Recommendation $4,000
This program successfully provides a much needed service by providing services that match
low income seniors with individuals looking for housing at a reduced cost.
Request $12,000
TAB 8 ADULT PROTECTIVE SERVICES. ADULT DAY Prior Year Funding $6,000
HEALTH CARE CENTER Committee Recommendation $12,000
Staff Recommendation $7,850
This program successfully provides a much needed service by providing adult day care.
Staff determined that these services are not duplicative with the Alzheimer's Center proposal
due to geographical area served. Adult Protective Services mainly serves the southwestern
portion of the City.
Request $14,560
TAB 9 MEALS ON WHEELS CHULA VISTA Prior Year Funding $10,000
Committee Recommendation $14,560
Staff Recommendation $12.500
This program successfully provides a much needed service by providing home delivered hot
meals to seniors.
/3~7
Page B, Item -
Meeting Date 06110197
PUBLIC SERVICES REQUESTS. CONT'O
Request $15,000
TAB 10 ALZHEIMER'S FAMILY CENTERS. DAY CARE Prior Year Funding $5,000
Committee Recommendation $8,000
Staff Recommendation $5.000
This program provides adult day care for patients with Alzheimer's disease and related
disorders. Staff has determined that this service is not duplicative with the Adult
Protective Service's proposal due to geographical area served. The Alzheimer's Center
mainly serves the northwestern portion of the City. Staff is recommending $5,000 be
allocated to the program since current year COBG funds have yet to be spent by the
agency.
Request $40,000
TAB 11 CHULA VISTA FAMILY VIOLENCE Prior Year Funding $31,590
PREVENTION COALITION Committee Recommendation $26,912
Staff Recommendation $34,000
The purpose of this coalition is to eliminate family violence, including child sexual abuse. in
the Chula Vista community. This program is a collaborative effort which includes the
following agencies: South Bay Community Services, Chula Vista Police Department, the
Center for Community Solutions, YWCA Domestic Violence Services, and YMCA Family
Stress Counseling Services.
The Ad Hoc Committee also had accountability concerns similar to the proposed youth
collaborative, including concerns that a collaborative should consist of various social ,service
agencies that do not provide similar services. As previously indicated for the Chula Vista
Youth Services Network, staff will require strict reporting and accountability requirements
of this and all other programs.
Request $25,000
TAB 12 BOYS AND GIRLS CLUB OF CHULA VISTA Prior Year Funding NEW REQUEST
Committee Recommendation $25.000
Staff Recommendation $19,500
This is a new funding request to assist the Boys and Girls Club in the payment of Utility
and Maintenance costs associated with the "l" Street facility.
/J-fS
Page 9, Item -
Meeting Date 06/1 0/97
PUBLIC SERVICES REQUESTS - CDNT'D
Request $5,000
TAB 13 THURSDAY'S MEAL Prior Year Funding $2,925
Committee Recommendation $5,000
Staff Recommendation $3.500
This program successfully provides hot meals to the homeless.
Request $80,000
TAB 14 COMMUNITY ORIENTED POLICING. COPS Prior Year Funding $80,000
Committee Recommendation $80,000
Staff Recommendation $80,000
The COPS program offers an opportunity for the City to maintain the community-enhancing
services of four community service police officers. In 1995, Council approved funding this
3-year federal match program.
Request $25,000
TAB 15 LUTHERAN SOCIAL SERVICES. PROJECT Prior Year Funding $10,000
HAND Committee Recommendation $25,000
Staff Recommendation $12.500
This program successfully provides emergency food and clothing assistance to the
homeless.
Request $19,880
TAB 16 CHULA VISTA LIBRARY. LITERACY TEAM Prior Year Funding $16,500
CENTER Committee Recommendation $19,880
Staff Recommendation $17,000
The Literacy Team Center provides individualized instruction to adults. This program has
proven to be very effective in the number of individuals it serves and in the leveraging of
resources.
Request $24,000
TAB 17 WOODLAWN PARK CIVIC LEAGUE Prior Year Funding $16,000
Committee Recommendation $10,000
Staff Recommendation $12,000
The Woodlawn Park Community Center provides numerous social services available for the
youth and other residents of the area.
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Page 10, Item -
Meeting Date 06110/97
PUBLIC SERVICES REQUESTS. CONT'O
Request $35,440
TAB 1B CHULA VISTA THERAPEUTICS PROGRAM Prior Year Funding $13,213
Committee Recommendation $30,000
Staff Recommendation $25,000
This program benefits the developmentally disabled and physically challenged children,
teenagers, and adults throughout the South Bay. Conducted at lauderbach Center, Chula
Vista Women's Club and Parkway Community Center, the therapeutics program offers
positive recreational activities for the participants.
COMMUNITY PROJECTS SUMMARY
The recommended budget for Community Project funding is $310,000. It includes the following types of
eligible activities: [a] Neighborhood Revitalization/lnterim Assistance; [b] Special Activities by Community-
Based Development Organizations (CHDOs); and [c] Special Economic Development Activities. Staff has
determined that these proposals are eligible for CDBG funding, will primarily benefit low-income households,
and do not fit the category of public services which are subject to a 15% funding cap. There is no HUO
restriction on the amount of the COBG entitlement that can be used for Community Projects.
The eight recommended projects are as follows:
COMMUNITY PROJECTS. Neighborhood Revitalization/lnterim Assistance
Request $35,000
TAB 19 GRAFFITI ERADICATION Prior Year Funding $35,000
Staff Recommendation $35,000
PURPOSE: South Bay Community Services (SBCS), in partnership with the Chula Vista
Police Department, is requesting funds to continue their community effort to
eradicate graffiti painted on private businesses and residences. Youth
offenders and community volunteers provide the labor. Funds are applied to
staff salaries, volunteer expenses, supplies, mileage and insurance.
RATIONALE: This program has demonstrated great success in the community and has
developed an excellent track record during the last several years. Staff
recommends full funding.
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Page 11. ltem-
Meeting Date 06110/97
COMMUNITY PROJECTS. Neighborhood Revitalizationflnterim Assistance. CONT'D
TAB 20 LUTHERAN SOCIAL SERVICES - CARING Request $24,480
NEIGHBOR Prior Year Funding $24,000
Staff Recommendation $24,000
PURPOSE: Lutheran Social Services is requesting funds to continue providing health and
safety home repair to seniors. Most of the labor is donated by local South
Bay contractors.
RATIONALE: This program continues to meet the overwhelming demand from Chula Vista
seniors to this type of assistance. The program has been of great assistance
to City Housing Rehabilitation staff in response to requests from the public
for small and/or emergency repairs.
TAB 21 BUILDING & HOUSING. COMMUNITY Request $50,000
PRESERVATION PROGRAM Prior Year Funding NEW REQUEST
Staff Recommendation $50,000
PURPOSE: This program increases code enforcement activity in the City and provides
access to free dumpsters for facilitating trash and debris removal.
RATIONALE: This program will improve the quality of life in neighborhoods where code
violations are a problem.
COMMUNITY PROJECTS - Special Activities bv Communitv-Based Development Organizations
TAB 22 SOUTH BAY COMMUNITY SERVICES OFFICE Request $61.200
SPACE Prior Year Funding $61,200
Staff Recommendation $61.200
PURPOSE: Funds are being requested to pay office rent of 5,100 sq. ft. of office space
at 315 Fourth Avenue. These offices house South Bay Community Services
(SBCS), which provides a host of social services which benefit low income
households in the City.
RATIONALE: Based on HUo regulations related to Community-Based Development
Organizations (CBDO), SBCS qualifies under this category as an "umbrella"
organization which offers community and economic development activities.
This proposal benefits the City in that rents would be collected for the
General Fund from SBCS for the office space they occupy.
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Page 12, Item -
Meeting Date 0611 0197
COMMUNITY PROJECTS - Special Economic Development Activities
Request $75,668
TAB 23 SBCS COMMUNITY DEVELOPMENT Prior Year Funding $70,112
PROGRAM Staff Recommendation $36,200
PURPOSE: The mission of this program is to initiate economic development for the
extremely low, and low and moderate income residents of Chula Vista.
Efforts include developing affordable housing, performing neighborhood
improvement projects, and creating economic advancement options. The City
has funded this activity for the past six years and the result has been that
the City and the Agency has partnered with SBCS on such projects as the
short-term and transitional housing facilities on Fourth Avenue and the
Cordova affordable housing project.
RATIONALE: Staff is recommending that this program be funded with both HOME and
CDBB funds. HOME funds can be used to build the capacity of Community
Housing Development Organizations (CHDOs) or non-profit developers creating
affordable housing. The balance of funds necessary to fund this project in
the amount of $36,800 will come from the HOME program for a combined
total of $73,000, which is a small increase from the amount approved last
year.
Request $33,600
TAB 24 SBCS/YMCA TEEN CENTER CLUB Prior Year Funding $33,600
Staff Recommendation $33,600
PURPOSE: The Teen Center club provided support services and opportunities for older
youth, ages 15 to 21 years of age, and includes youth employment, cultural
activities, educational enrichment, and youth leadership development. The
funds requested will support the rental and maintenance of the Teen Club,
RATIONALE: The night entertainment component of this program is currently undergoing
modifications in conjunction with the Broadway merchants and the Chula
Vista Police Department.
/J~)~
Page 13. Item -
Meeting Date 06110/97
COMMUNITY PROJECTS - Special Economic Development Activities (CONT'DJ
TAB 25 BORDER ENVIRONMENTAL COMMERCE Request $100,000
ALLIANCE (BECA) Prior Year Funding $50,000
Staff Recommendation $50,000
PURPOSE: Funds will be used for physical improvements to the BECA facility for
updating electrical, bathroom renovation, and improved office space to attract
new tenants; to construct a Technology Demonstration Showcase for
demonstrating tenant technologies; and as salary offset for fundraising.
RATIONALE: The improvements to the BECA facility will attract and retain tenant interest
in the incubator. Also, the Showcase will allow potential tenants to view
the new technologies and increase their interest in participating in the BECA
program.
Request $7,000
TAB 26 CHICANO FEDERATION Prior Year Funding NEW REQUEST
Staff Recommendation $7,000
PURPOSE: The purpose of this program is to train low income latina women the skills
necessary to start up a day care facility. The funds will specifically be used
for a micro loan program to pay the up front costs, such as licensing fees,
materials, child-proofing the home, etc.
RATIONALE: This program will assist women with few occupational and educational skills
toward self-sufficiency through operating their own day care business at
home.
CAPITAL IMPROVEMENT PROJECTS
The recommended budget for capital improvement projects is $1,259,550. Of this amount $157,350
is for Community tiPs with $1,102,200 for City tiP requests. All eleven of the following recommended
projects have been or would be funded on a multi-year basis. The amount requested may not actually
represent the total amount needed by the project in its entirety. There is no HUD restriction on the
amount of CDBG entitlement that can be used for Capital Improvements.
Staff recommends funding the following projects:
/3-/;3
Page 14, Item -
Meeting Date 06/1 0197
CAPITAL IMPROVEMENT PROJECTS. Community Requests
Request $85,000
TAB 27 CV CLUSTER COORDINATING COUNCIL Prior Year Funding $25,000
Staff Recommendation $85.000
PURPOSE: Funds will be used by the Chula Vista Cluster Coordinating Council for
restoration of a historical building located at 511 "G" Street in Chula Vista.
This capital outlay project will restore a significant agricultural historical
building for multi-purpose educational use by the Chula Vista community while
maintaining its historical agricultural use by the County of San Diego
Department of Agriculture Weights and Measures.
RATIONALE: Prior year CDBG funds were allocated to this project for the design and
environmental phase of the projects. Funds are now being requested for the
actual construction phase of the project.
Request $7,350
TAB 28 BOYS AND GIRLS CLUB OF CHULA VISTA Prior Year Funding NEW REQUEST
Staff Recommendation $7.350
PURPOSE: Funds will be used to resurface the existing parking lot and installation of a
security fence at the Oleander site.
RATIONALE: The existing parking lot is 12 years old and is in need of resurfacing, also
the security fence will be used to prevent unauthorized parking and dumping
of trash and debris.
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Page 15. Item -
Meeting Date 06/10/97
CAPITAL IMPROVEMENT PROJECTS - City Requests
Request $150,000
TAB 29 THE SALVATION ARMY Prior Year Funding NEW REQUEST
Staff Recommendation $65.000
PURPOSE: Funds will be used to renovate the building located at 642 Third Avenue for
expansion of the nutritional programs for low income seniors.
RATIONALE: Extensive renovation includes plumbing, carpentry, stucco work, and electrical
modifications. The nutritional program has been very successful and serves
a significant number of local residents.
Request $146,000
TAB 30 MONTGOMERY DRAINAGE IMPROVEMENTS Prior Year Funding NEW REQUEST
Staff Recommendation $146,000
PURPOSE: Construction of an additional drainage circuit under Glenhaven Way between
Main Judson Basin drainage channel and First Avenue.
RATIONALE: The existing unimproved channel is eroding and temporary bank stabilization
has been installed. Installation of the PCC would eliminate erosion, enhance
the flow of the channel and complete the improvements for this section of
Judson Basin up to Tobias Drive.
Request $50,000
TAB 31 ADA CURB CUTS Prior Year Funding $40,000
Staff Recommendation $50,000
PURPOSE: Funds will be used toward construction of concrete wheelchair ramps at
approximately 47 different locations in the City. Curb cuts are a requirement
of the ADA. The City has funded this program for 11 years to date.
RATIONALE: Staff views compliance with the ADA as a high priority. This project will
further the City's progress toward meeting ADA goals.
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Page 16, Item -
Meeting Date 06/10197
CAPITAL IMPROVEMENT PROJECTS - City Requests {CONT'DJ
Request $60,000
TAB 32 SIDEWALK REHABILITATION Prior Year Funding NEW REQUEST
Staff Recommendation $60,000
PURPOSE: Removal and replacement of deteriorated curb, gutter, sidewalk and
driveways.
RATIONALE: Some existing street improvements at various locations in the City are badly
deteriorated and in need of rehabilitation. Curbs are broken and do not have
gutters and sidewalks are damaged or uplifted. The lack of gutters creates
drainage problems which deteriorate the adjacent pavement.
TAB 33 MONTGOMERY AREA INFRASTRUCTURE Request $50,000
STUDY Prior Year Funding NEW REQUEST
Staff Recommendation $50,000
PURPOSE: This project will determine the infrastructure deficiencies in the Montgomery
area.
RATIONALE: This study will aid the Engineering Department in its effectiveness to correct
street and drainage deficiencies in the Montgomery area.
Request $92,200
TAB 34 PARKWAY COMPLEX RENOVATION Prior Year Funding NEW REQUEST
Staff Recommendation $92,200
PURPOSE: This project will finance the second phase of improvements to the Parkway
Center Complex, including heating/air conditioning and ventilation, office
renovation, and restroom modification.
RATIONALE: The office area has no source of heat or windows for cooling. This project
will also provide for ADA modifications to the building and access to
computer registration.
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Page 17, Item -
Meeting Date 06/10/97
CAPITAL IMPROVEMENT PROJECTS. City Requests (CONT'D)
Request $224,000
TAB 35 NORMAN PARK GAME FACILITY Prior Year Funding NEW REQUEST
Staff Recommendation $224.000
PURPOSE: The funding will provide staff time reimbursement for the Master Planning of
an improved and expanded shuffleboard court and game area. Design will
include park maintenance storage, six shuffleboard courts and a game room
for billiards.
RATIONALE: The original shuffleboard courts were built in 1962. Deterioration is now
advanced and the area needs to be designed to complement the new senior
center built in 1991. In addition, the renovation will meet ADA and health
and safety standards.
Request $50,000
TAB 36 CONNOLEY PARK RENOVATION Prior Year Funding NEW REQUEST
Staff Recommendation $50,000
PURPOSE: Connoley Park is approximately 25 years old and was a turn-key park. The
turf, slopes, playground equipment and fencing need to be renovated.
RATIONALE: This park service area is densely populated in south Chula Vista and needs to
be renovated.
Request $430,000
TAB 37 OTAY GYMNASIUM Prior Year Funding NEW REQUEST
Staff Recommendation $430,000
PURPOSE: The City Council approved a Master Plan for Otay Park on May 24, 1994.
Funds will be used for land acquisition and relocation assistance.
RATIONALE: The Otay area is severely deficient in the amount of park and recreation
resources available. The community has identified the Otay Gymnasium as a
high priority.
/3-/')
Page 18. Item -
Meeting Date 06110/97
ADMINISTRATION AND PLANNING
HUO regulations limit expenditures in this category to 20% of the annual COBG entitlement amount,
which can total up to $480.988. Any reductions made to any other categories in the COBS budget,
or any replacement of COBS funding by other sources of funding, will not provide the opportunity
to increase funding in this category.
The proposed budget for 1997-98 includes $361,100 for program administration. These administrative costs
represent approximately 15 percent of the total budget and includes staff costs for coordination, accounting,
monitoring sub recipients, environmental review, and reporting requirements.
In addition, staff recommends funding for five organizations who are requesting funding for planning and
administration activities, as follows:
Request $38,000
TAB 38 FAIR HOUSING COUNCIL Prior Year Funding $38,000
HAC Recommendation $38,000
Staff Recommendation $38,000
PURPOSE: To provide a comprehensive fair housing program, including education and
outreach, a tenant.landlord hotline, follow-up on discrimination complaints,
and fair housing assessments.
RATIONALE: This program is designed to fulfill all of the City's responsibilities and
obligations for fair housing education and enforcement as required by HUD.
Request $28,000
TAB 39 CHULA VISTA HUMAN SERVICES COUNCIL Prior Year Funding $28,000
Staff Recommendation $28,000
PURPOSE: The Human Services Council builds coalitions among Chula Vista area social
service providers in order to bring more funding for needed services into the
South Bay.
RATIONALE: The Human Services Council, through Project CARE, a community effort to
check on elderly persons who are isolated in their homes, has demonstrated
its ability to make coalition projects work and to bring more resources to
South Bay agencies. The funds are requested to employ two part.time
persons to provide consultation and follow-up to implement the activities of
the CVHSC.
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Page 19. Item -
Meeting Date 0611 0/97
ADMINISTRATION AND PLANNING (CONT'D)
Request $1.000
TAB 40 REGIONAL TASK FORCE ON THE HOMELESS Prior Year Funding $1,000
HAC Recommendation $1,000
Staff Recommendation $1,000
PURPOSE: The Regional Task Force on the Homeless builds regional cooperation among
local governments and the private sector in addressing homeless issues. The
Task Force also conducts and publishes special studies which are regularly
incorporated into local documents such as the Housing Element, Consolidated
Plan and grant proposals for federal and state funding.
RATIONALE: Staff recommends full funding due to the minimal amount requested and
value derived from the assistance with reporting responsibilities.
Request $30,000
TAB 41 P & R HUMAN SERVICES COORDINATOR Prior Year Funding $15,000
Staff Recommendation $30,000
PURPOSE: To coordinate information and referral by human service agencies at the
Norman Park Senior Center and facilitate the provision of social services.
RATIONALE: Approximately two-thirds of the Human Services Coordinator's time will be
devoted to activities which assist human service agencies. Staff
recommends funding $30,000 of the salary, which will enable the City to
provide assistance to the Boys and Girls Club "L" Street facility. This
position provides many responsibilities eligible for CDBG funding, including
monitoring of subrecipients, grant writing, staff liaison to social service
agencies, etc.
Request $20,000
TAB 42 CV HUMAN SERVICES COUNCIL Prior Year Funding NEW REQUEST
Staff Recommendation $20,000
PURPOSE: CVHSC plans to establish a Community Collaborative Director position to
direct the Welfare Reform Task Force - Solutions South Bay.
RATIONALE: With over 13,000 South Bay AFDC recipients moving from welfare to work,
there will be a tremendous need to coordinate all the social service coalitions
and to develop a general plan for the transition.
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Page 20, Item -
Meeting Date 06110/97
PART C
PROPOSED 1997-98 HOME BUDGET
The Federal HOME Investment Partnership Program (HOME) allocates funds by formula directly to state and
local governments to promote affordable housing. Participating jurisdictions are able to provide assistance
to both for-profit and non.profit housing developers or directly to qualified home buyers or renters. The
assistance may take the form of grants, loans, advances, equity investments, and interest subsidies.
To date, the City has been allocated $4,047,000 in HOME funds since 1992 when the program was created.
HOME funds may be used to provide affordable rental housing and home ownership opportunities through
new construction, acquisition, rehabilitation, and tenant.based rental assistance. In addition, HOME funds
can be used to fund operational costs for Community Housing Development Drganizations (CHDOs). A CHaO
is a non-profit, community-based organization that has, or intends to retain, staff with the capacity to
develop affordable housing for the community it serves. Currently, South Bay Community Services is the
only designated CHDD in the City of Chula Vista.
The City is required to provide a 25 percent match for HOME funds used for rental assistance, housing
rehabilitation, and acquisition of standard housing. A 30 percent match is required for new construction.
Some examples of allowable matching contributions would include Redevelopment Agency low and Moderate
Income Housing funds, land value (donated or a loan), on and off-site improvements, waiver of local and
state taxes or fees, or voluntary labor in connection with site preparation. If a project exceeds the required
match, the excess credit can be applied to future projects.
For 1997-98, the City of Chula Vista will receive $736,000 in HOME funds. The following is the proposed
budget for 1997.98:
ESTIMATED 1997-98 USE OF HOME FUNDS
CITY OF CHULA VISTAIII
ACTIVITY TOTAL HOME $ RENTAL $
New Construction $312,800 $312,800
Substantial Rehab $0 $0
Other Rehab $0 $0
Acquisition $312,800 $312,800
Tenant Assistance $0 $0
CHaO Operation $36,800 NfA
Administration $73,600 NfA
"'The City has the option to modify the amounts by category in the future without HOD approval if the need arises.
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Page 21. Item -
Meeting Date 06110/97
The following is a brief description of the above HOME activities being recommended for funding:
NEW CONSTRUCTION: New construction funds can be used to assist a non'profit developer or a
for.profit builder or a combination of the two to construct rental units for
households earning 60% or less of the area median income, or home
ownership units for households earning 75% or less of the area median
income. A possible new construction project under this category is being
considered to satisfy the Eastlake Affordable Housing Requirements and
other new development projects.
ACQUISITION: Funds in the acquisition category are envisioned to be used to assist with the
acquisition of real property to be used for the development of affordable housing
CHOO OPERATION: The $36,800 proposed for CHaO operation costs is earmarked for South Bay
Community Services, the only organization in Chula Vista to be designated as a
CHaO. Currently, staff is recommending that the City fund their Community
Development Program with $36,200 in CDBG funds. By utilizing HOME funds to
fund the SBCS Community Development Program, the City will free up CDBG funds
that can be used for other activities to benefit low and moderate income
households. The Community Development Program has been funded by the City for
the past six years, and during that time have become a well respected affordable
housing producer. last year this CHao operation was funded from both CDBG and
HOME funds.
CITY The City can allocate 10% or $73,600 of its HOME funds for administration. These
ADMINISTRATION: funds will be used for overall administration and coordination of the HOME program
as well as staff time devoted to individually HOME-funded projects and programs.
HOME funds used for administration do not require a match.
FISCAL IMPACT: The City will receive $2,073,000 in CDBG entitlement funds for FY 1997-98, added
to that will be approximately $336,000 in program income funds from repayment of revolving loans that
were issued. The 15 percent cap on social service funding will limit the social service allocation to a
maximum of $361,350. In addition, the City will receive $736,000 in HOME funds for FY 1997-98. The
grand total of FY 1997.98 funds for allocation will be $3,145,000,
ATTACHMENTS
A- 1997/98 CDBG Funding Recommendations
B- Housing Advisory Minutes, April 1, 1997
C - FY 1997198 Consolidated Annual Plan
IJFI H:\HOME\COMMOEV\STAFF.RE~O6.10.97\COBGREC,STF ¡June 16, 1997 112:31pmll
/Jr~,;L./-&
RESOLUTION NO. / S"tf; 9Š
-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA APPROVING THE CONSOLIDATED ANNUAL PLAN FOR FY
1997-98 INCLUDING BOTH THE 1997-98 COMMUNITY
DEVELOPMENT BLOCK GRANT /CDBG) AND THE HOME
INVESTMENT PARTNERSHIP (HOME) PROGRAM BUDGETS AND
AUTHORIZING TRANSMITTAL OF THE 1997-98 CONSOLIDATED
ANNUAL PLAN TO THE U.S, DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT (HUD)
WHEREAS. the City of Chula Vista has prepared a Consolidated Annual Plan for FY
1997-98 per HUD Rules and Regulations; and
WHEREAS, the City of Chula Vista will receive a 1997-97 CDBG entitlement of
$2.073,000; and
WHEREAS. the City of Chula Vista will receive $736,000 in HOME funds for FY
1997-98; and
WHEREAS. the City will allocate $336,726 of CDBG program income received from
repayment of CDBG revolving loans and include these funds in the 1997-98 CDBG entitlement;
and
WHEREAS. the City has followed its Citizen Participation Plan and held a Public
Hearing on housing and community development need on May 13, 1997; and
WHEREAS, the City has prepared the Community Development Plan and has
determined that all of the proposed activities are consistent with said Plan and meet the CDBG
national objectives to benefit primarily low income households or aid in the prevention of slums
and blight; and
WHEREAS. the City has determined that it is necessary and appropriate to fund
special activities by certain subrecipients to implement neighborhood revitalization and community
economic development projects in order to meet the goals and objectives of the Community
Development Plan,
NOW. THEREFORE. BE IT RESOLVED the City Council of the City of Chula Vista
does hereby find, order, determine and resolve the approval of the Consolidated Annual Plan for
FY 1997-98 (on file in the City Clerk's Office and known as Document No. _I, the "Staff
Recommendation" as set forth in the proposed 1997-98 CDBG Staff Recommendations (Exhibit
1). and HOME budgets (Exhibit 2) copies of which are attached hereto and incorporated herein.
BE IT FURTHER RESOLVED that
1. the City Council of the City of Chula Vista approves the Community Development Plan, a
copy of which is attached hereto and incorporated herein as Exhibit 3.
2, the Community Development Director is authorized to transmit the Consolidated Annual
Plan for 1997-98 to the U.S, Department of Housing and Urban Development (HUD).
C-- {J ~
/3 -;¿ j- /
~'1>~
Presented by Approved as to form by
~ ~ ç~ ---'
Chris Salomone
Director of Community Development
IIJ" H,IHOMEICOMMDEV\RESOSICDBGSTF.REC 1M" 21, 1997 {",29pm)]
J :s - ~02,
Community Development Block Grant EXHIBIT 1
Funding Recommendations
FY 1997-98
1. CV Youth Service Network $120,00 $89,607 $101,347 $113,000
(Collaborative)
2. Happy Child, Inc. - Abuse $14,100 $0 New Request $6,500
Prevention
3. U.S. Institute of Amateur $6,000 $6,000 New Request $3,000
Athletic - Boxing Program
4. San Diego County SER $15,000 $0 New Request $0
5. The Access Center of San Diego $5,000 $4,000 New Request $3,000
6. Southwestern College -Career $20,000 $0 $16,000 $3,000 (1)
Center
(Collaborative)
7. LSS - Shared Housing $5,500 $5,500 New Request (2) $4,000
8. Adult Protective Services $12,000 $12,000 $6,000 $7,850
9. Meals on Wheels $14,560 $14,560 $10,000 $12,500
10. Alzheimer's Family Centers $15,000 $8,000 $5,000 $5,000 (3)
11. CV Family Violence Coalition $40,000 $26,912 $31,500 $34,000
(Collaborative)
12. Boys & Girls Club - $25,000 $25,000 New Request $19,500
UtilitylMaintenance
13. Thursday's Meal $5,000 $5,000 $2,925 $3,500
14. Chula Vista COPS $80,000 $80,000 $80,000 $80,000
15. LSS - Project Hand $25,000 $25,000 $10,000 $13,000
16. CV Literacy Team Center $19,880 $19,880 $16,500 $17,000
17. Woodlawn Park - Community $24,000 $10,000 $16,000 $12,000
Center
18. CV Therapeutics Program $35,440 $30,000 $13,213 $25,000
TOTAL $481,480 $361,459 $308,485 $361,350
1) The Southwestern College program has requested $20,000 in CDBG funds. Staff recommends funding this program at the
current level of $16,000 from both Public Services at $3,000 and from Community Projects at $13,000.
2) This is a new request because Lutheran Social Services has assumed the Shared Housing Program this funding year. In
prior years, South County Council on Aging administered this program until the Board of Directors voted to dissolve the
corporation.
3) Staff's recommendation of $5,000 is based on the Alzheimer's Family Center not requesting drawdown of CDBG funds and
not submitting quarterly reports. Now funding would be conditioned on compliance program requirements.
/;J ~ c23
UBUC SERVICE RE UESTS (Continued)
00 Ad-Hoc Committee Comments:
Chula Vista Youth Service Network - Vague on measurable outcomes.
Happy Child - Has access to other funding sources.
U.S. Institute of Amateur Athletic - Offers a well rounded program.
San Diego County SER - Chula Vista residents have to go out of area for service. Other funding sources available.
Access Center - Recommend that a follow up program be established. Provides unique service.
Southwest College - Due to welfare reform other funding sources of funding should be readily available.
LSS Shared Housing - Excellent track record.
Adult Protective Services - Oear objectives, sensible use of funds.
Meal on Wheels - Excellent track record, provides much needed assistance.
O. Alzheimer's Family Center - Has access to other funds. Provides much needed service.
1. Chula Vista Family Violence Coalition - Vague on measurable outcomes.
2. Boys & Girls Club - Need to condition funds for use at L Street facility.
3. Thursday's Meal- Good use of volunteers, significant leveraging of funds.
4. COPS - Next year funding needs to be evaluated.
5. LSS Project Hand - Services significant number of people assisted, excellent tract record.
6. Chula Vista literacy Team Center - Effective proven program.
7. Woodlawn Park - Should explore other sources of funding.
8. Chula Vista Therapeutics Program - Provides services not offered by other agencies.
ousing Advisory Conrmission - Comments
O. LSS Caring Neighbors - Excellent tract record, very effective.
8. Fair Housing Council - Service level has been above average last four years.
O. Regional Task Force on the Homeless - Provides useful data.
19. SBCS - Graffiti Removal $35,000 Not Applicable $35,000 $35,000
20. LSS - Caring Neighbor $24,480 $24,480 $24,000 $24,000
21. CV Building & Housing $50,000 Not Applicable New Request $50,000
22. SBCS - Office Rent $61,200 Not Applicable $61,200 $61,200
23. SBCS - Community Dev. $75,668 Not Applicable $46,550 $36,200 (4)
Program
24. SBCSIYMCA Teen Club $33,600 Not Applicable $33,600 $33,600
25. BECA $100,000 Not Applicable New Request $50,000
26. Chicano Federation - Micro $7,000 Not Applicable New Request $7,000
Loan
6. Southwestern College - Career $20,000 $0 $10,000 $13,000 (5)
Center
TOTAL $406,948 $210,350 $310,000
n Staff is recommending funding in the amount of $73,000. Of this amount, $36,200 will come from CDBG funds and
$36,800 will be budgeted from HOME funds.
() Staff is recommending funding in the amount of $16,000. Of this amount, $3,000 is budgeted in Public Services and
$13,000 is budgeted in Community Projects. Due to the services offered, the job training and job employment pomon is
eligible under the Community Project pomon of the CDBG budget.
/;S-~y
rovement Pro "eels (No Cap)
27. CV Cluster Coordinating $85,000 Not Applicable $25,000 $85,000
Council
28. Boys & Girls Club - Parking $7,350 Not Applicable New Request $7,350
Rehab.
29. The Salvation Army - Bldg. $150,000 Not Applicable New Request $65,000
renovation nutriJional program
TOTAL $242,350 $157,350
continued
30. Montgomery Drainage $146,000 Not Applicable $146,000
31. ADA Curb Cuts $50,000 Not Applicable $40,000 $50,000
32. Sidewalk Rehabilitation $60,000 Not Applicable $60,000
33. Montgomery Area $50,000 Not Applicable $50,000
Infrastructure Study
34. Parkway Complex Renovation $92,200 Not Applicable $92,200
35. Norman Park Game Facility $224,000 Not Applicable $224,000
36. Connoley Park Renovation $50,000 Not Applicable $50,000
37. Otay Gymnasium $430,000 Not Applicable $430,000
TOTAL $1,102,200 $1,102,200
38. Fair Housing Council $38,000 $38,000 $38,000 $38,000
39. CV Human Services Council $28,000 Not Applicable $28,000 $28,000
40. Regional Task ForcelHomeless $1,000 $1,000 $1,000 $1,000
41. P&R Human Services $30,000 Not Applicable $15,000 $30,000 (6)
Coordinator
42. CVHSC - Community $20,000 Not Applicable New Request $20,000
Collaborative Director
43. CDBG Administration $300,000 Not Applicable $300,000 $361,100
TOTAL $417,(J(}() $478,100
~ ) Staffis recommending funding the P&R Human Service Coordinator position at $30,000 for use as the match to reimburse
the General Fund for the Boys & Girls Club if approved by Council.
:IHOMEICOMMDEV1FOLANDISTAFFREC.BG / ..J ~ ;25'
EXHIBIT 2
HOME FUNDS BUDGET
FY 1997-98
ACTIVITY TOTAL HOME $ RENTAL $ OWNER
New Construction $312,800 $312,800 $0
Substantial Rehab $0 $0 $0
Other Rehab $0 $0 $0
Acquisition $312,800 $312,800 $0
Tenant Assistance $0 $0 $0
CHao Operation $36,800 $0 $0
Administration $73,600 $0 $0
)Jr.2?
Community Development Block Grant ATTACHMENT A
Funding Recommendations
FY 1997-98
1. CV Youth Service Network $120,00 $89,607 $101,347 $113,000
(Collaborative)
2. Happy Child, Inc. - Abuse $14,100 $0 New Request $6,500
Prevention
3. U.S. Institute of Amateur $6,000 $6,000 New Request $3,000
Athletic - Boxing Program
4. San Diego County SER $15,000 $0 New Request $0
5. The Access Center of San Diego $5,000 $4,000 New Request $3,000
6. Southwestern College -Career $20,000 $0 $16,000 $3,000 (1)
Center
(Collaborative)
7. LSS - Shared Housing $5,500 $5,500 New Request (2) $4,000
8. Adult Protective Services $12,000 $12,000 $6,000 $7,850
9. Meals on Wheels $14,560 $14,560 $10,000 $12,500
10. Alzheimer's Family Centers $15,000 $8,000 $5,000 $5,000 (3)
11. CV Family Violence Coalition $40,000 $26,912 $31,500 $34,000
(Collaborative)
12. Boys & Girls Club - $25,000 $25,000 New Request $19,500
UtilitylMaintenance
13. Thursday's Meal $5,000 $5,000 $2,925 $3,500
14. Chula Vista COPS $80,000 $80,000 $80,000 $80,000
15. LSS - Project Hand $25,000 $25,000 $10,000 $13,000
16. CV Literacy Team Center $19,880 $19,880 $16,500 $17,000
17. Woodlawn Park - Community $24,000 $10,000 $16,000 $12,000
Center
18, CV Therapeutics Program $35,440 $30,000 $13,213 $25,000
TOTAL $481,480 $361,459 $308,485 $361,350
1) The Southwestern College program has requested $20,000 in CDBG funds. Staff recommends funding this program at the
current level of $16,000 from both Public Services at $3,000 and from Community Projects at $13,000.
2) This is a new request because Lutheran Social Services has assumed the Shared Housing Program this funding year. In
prior years, South County Council on Aging administered this program until the Board of Directors voted to dissolve the
cotporation.
3) Staff's recommendation of $5, 000 is based on the Alzheimer's Family Center not requesting drawdown of CDBG funds and
not submitting quarterly reports. Now funding would be conditioned on compliance program requirements.
/I-I
UBUC SERVICE RE UESTS (Continued)
IJ G Ad-Hoc Committee Comments:
Chula Vista Youth Service Network - Vague on measurable outcomes.
Happy Child - Has access to other funding sources.
U.S. Institute of Amateur Athletic - Offers a well rounded program.
San Diego County SER - Chula Vista residents have to go out of area for service. Other funding sources available.
Access Center - Recommend that a follow up program be established. Provides unique service.
Southwest College - Due to welfare reform other funding sources of funding should be readily available.
LSS Shared Housing - Excellent track record.
Adult Protective Services - Clear objectives, sensible use of funds.
Meal on Wheels - Excellent track record, provides much needed assistance.
O. Alzheimer's Family Center - Has access to other funds. Provides much needed service.
1. Chula Vista Family Violence Coalition - Vague on measurable outcomes.
2. Boys & Girls Club - Need to condition funds for use at L Street facility.
3. Thursday's Meal - Good use of volunteers, significant leveraging of funds.
4. COPS - Next year funding needs to be evaluated.
5. LSS Project Hand - Services significant number of people assisted, excellent tract record.
6. Chula Vista Literacy Team Center - Effective proven program.
7. Woodlawn Park - Should explore other sources of funding.
8. Chula Vista Therapeutics Program - Provides services not offered by other agencies.
ousing Advisory Commission - Comments
O. LSS Caring Neighbors - Excellent tract record, very effective.
8. Fair Housing Council - Service level has been above average last four years.
O. Regional Task Force on the Homeless - Provides useful data.
19. SBCS - Graffiti Removal $35,000 Not Applicable $35,000 $35,000
20. LSS - Caring Neighbor $24,480 $24,480 $24,000 $24,000
21. CV Building & Housing $50,000 Not Applicable New Request $50,000
22. SBCS - Office Rent $61,200 Not Applicable $61,200 $61,200
23. SBCS - Community Dev. $75,668 Not Applicable $46,550 $36,200 (4)
Program
24. SBCSIYMCA Teen Club $33,600 Not Applicable $33,600 $33,600
25. BECA $100,000 Not Applicable New Request $50,000
26. Chicano Federation - Micro $7,000 Not Applicable New Request $7,000
Loan
6. Southwestern College - Career $20,000 $0 $10,000 $13,000 (5)
Center
TOTAL $406,948 $210,350 $310,000
4) Staff is recommending funding in the amount of $73,000. Of this amount, $36,200 will come from CDBG funds and
$36,800 will be budgeted from HOME funds.
5) Staff is recommending funding in the amount of $16,000. Of this amount, $3,000 is budgeted in Public Services and
$13,000 is budgeted in Community Projects. Due to the services offered, the job training and job employment porlion is
eligible under the Community Project porlion of the CDBG budget.
A-~
27. CV Cluster Coordinating $85,000 Not Applicable $25,000 $85,000
Council
28. Boys & Girls Club - Parking $7,350 Not Applicable New Request $7,350
Rehab.
29. The Salvation Army - Bldg. $150,000 Not Applicable New Request $65,000
renovation nutritional program
TOTAL $242,350 $157,350
YITAL IMPROVEMENT PROJECTS No continued
30. Montgomery Drainage $146,000 Not Applicable $146,000
31. ADA Curb Cuts $50,000 Not Applicable $40,000 $50,000
32. Sidewalk Rehabilitation $60,000 Not Applicable $60,000
33. Montgomery Area $50,000 Not Applicable $50,000
Infrastructure Study
34. Parkway Complex Renovation $92,200 Not Applicable $92,200
35. Norman Park Game Facility $224,000 Not Applicable $224,000
36. Connoley Park Renovation $50,000 Not Applicable $50,000
37. Otay Gymnasium $430,000 Not Applicable $430,000
TOTAL $1,102,200 $1,102,200
38. Fair Housing Council $38,000 $38,000 $38,000 $38,000
39. CV Human Services Council $28,000 Not Applicable $28,000 $28,000
40. Regional Task Force/Homeless $1,000 $1,000 $1,000 $1,000
41. P&R Human Services $30,000 Not Applicable $15,000 $30,000 (6)
Coordinator
42. CVHSC - Community $20,000 Not Applicable New Request $20,000
Collaborative Director
43. CDBG Administration $300,000 Not Applicable $300,000 $361,100
TOTAL $417,000 $478,100
6) Staff is recommending funding the P&R Human Service Coordinator position at $30,000 for use as the match to reimburse
the General Fund for the Boys & Girls Club if approved by Council.
: IH OMEI COMMDEVIFO LANDIST AFFREC. BG A-.3
ATTACHMENT B
DRAFT
CITY OF CHULA VISTA
MINUTES
SPECIAL HOUSING ADVISORY COMMISSION
Tuesday April 1, 1997 Community Development Housing Division
3:30 p.m. Legislative Building
CALL TO ORDER/ROLL CALL - 3:30 p.m.
PRESENT: Chair Madrid, Members Helton, Lope-Gonzalez, Clayton,
Dufresne, Ahamed, Worth
ABSENT: None
STAFF: Housing Coordinator Arroyo, Community Development
Specialist II Schott, Community Development Specialist I
Foland, Administrative Office Specialist Hernandez
EX-OFFICIO: Lembo (Present), Mayfield (Unexcused Absence)
1. APPROVAL OF MINUTES - MSC (Helton/Claytonl to approve February 26,
1997 minutes (7-0-01.
2. HOME SAVINGS FIRST TIME HOMEBUYER SEMINAR - Mr. Arroyo gave a
brief overview of the first time home buyer seminar that Home Savings of America
will be presenting. This seminar is open to the public and it's free of charge. The
seminar involves all the aspects in buying a home. It is a series of classes, and at
the end of the seminar process, the attendee will receive a certificate which can be
used for discounts towards their closing cost.
Ms. Foland stated that this is a good process for first time home buyers to go
through.
3. CDBG HOUSING RELATED PROPOSALS - Mr, Arroyo gave a brief history of
CDBG Block Grant Funding. It's a source of money that the City receives from the
U.S. Department of Housing and Urban Development. This Commission will be
listening to housing related proposals from agencies requesting funds.
Approximately 2 million dollars is expected to be allocated to the City of Chula
Vista. A five minute presentation will be given by the agencies followed by five
minutes of questions and answers.
Mary Scott Knoll, Executive Director of Fair Housing Council of San Diego, gave a
brief presentation on the program that provides fair housing services to the City of
Chula Vista,
Member Helton asked Ms. Knoll, of the 8,000 cases which the Fair Housing
~ -I
Council is proposing to serve next year, how many cases will Fair Housing serve in
Chula Vista.
Ms. Knoll responded that there were 54 complaints that were processed last year
related to discrimination.
Member Helton asked Ms. Knoll how well were the educational programs attended.
Ms. Knoll responded that they were well attended. The Fair Housing Council did
four outreach projects during the last fiscal period and there were at least 25-30
people at each one of them.
Ms. Janice Wargo and Ms. Ann Perry from Lutheran Social Services, made a brief
presentation on Caring Neighbors and Shared Housing. Ms, Wargo stated that
Caring Neighbors provide minor home repairs services to low income seniors and to
low income disabled adults. It's a collaborative project under Project Care servicing
the needs of seniors free of charge. It's a partnership of businesses, churches, civil
groups, and social service providers that combined their efforts for the Project Care
component. Lutheran Social Services served over 250 clients total in all of their
programs and 115 minor home repairs jobs were provided in 1996.
Member Helton asked if Lutheran Social Services has an Advisory Council to the
Caring Neighbor Program.
Ms. Wargo responded not at this time. The Board of Directors for Lutheran Social
Services of Southern California is it for now.
Member Worth asked where the materials and supplies come from.
Ms. Wargo responded that the materials are from CDBG funding. In some cases
volunteers will provide materials,
Member Dufresne asked approximately how many volunteers does the program
have.
Ms. Wargo responded a total of 444 volunteers, and they provided over 2,500
volunteers hours,
Ms. Wargo gave a brief overview on Shared Housing and then turned it over to Ann
Perry, Coordinator of Shared Housing. Shared Housing is a low cost housing
option for people interested in sharing their home or for those who are seeking a
place to live at a reduce cost,
Mr. Frank Landerville gave a brief overview on Regional Task Force on the
Homeless. They service as a central clearinghouse of information on
homelessness. The Regional Task Force assist agencies both public and private in
/J-.;t.
their grant work. There are approximately 4,100 shelter beds throughout the
County.
MSC (Worth/Lopez-Gonzalez) to approve $5,500 to Shared Housing. (6-1-0).
Member Helton disagreed with the amount, suggested funding $4,500 to Shared
Housing.
MSC (Madrid/Worth) to approve $24,480. to Caring Neighbors (7-0-0).
MSC (Helton/Clayton) to approve $1,000 to Regional Task Force on the Homeless
(7-0-0),
MSC (Helton/Worth) to approve $38,000 to Fair Housing Council of San Diego and
incorporate these three conditions: (7-0-0)
1) Allocate $500. for transportation.
2) Bilingual representation in Chula Vista twice a month, four hours in the
morning and four hours in the evening as of July 1, 1997.
3) A statistical analysis on Chula Vista clients served for 97/98.
4. STAFF REPORTS - Mr. Arroyo announced the Fair Housing Council awards
lunch scheduled for April 24, 1997.
5. MEMBERS COMMENTS - Member Worth announced her resignation from the
Housing Advisory Commission, her last meeting will be April 23, 1997.
Member Helton complimented staff on how the commission meetings have
been scheduled due to cancellations and the need for special meetings.
6. ADJOURNMENT - 6:26 p.m. to the next scheduled meeting of April 23,
1997.
Alicia Hernandez, Recorder
~-3
ATTACHMENT C
~J3
~fft..
~.-
~- -- - DRAFT
-::.- ..0::
CllY OF
CHUlA VISTA
Consolidated Annual Plan
Fiscal Year 1997-98
(!!-I
City of Chula Vista
Consolidated Annual Plan
Fiscal Year 1997-98
This Consolidated Annual Plan delineates the City's plans for use of funds during the fiscal year
1997-98. The Plan describes: (1) the resources available for program implementation; (2) activity
to be undertaken; (3) monitoring; (4) homelessness; (5) anti-poverty strategy; and (6)
coordination.
A. HOUSING AND COMMUNITY DEVELOPMENT RESOURCES
Financing Resources
Financing resources for addressing housing and community development needs are fairly limited
for the City. To ultimately reach the goals of the City, a variety of resources must be used to
achieve each objective. Table 1 describes the eligible activities of a variety of resources identified
in this section. The limited City resources must be leveraged with additional funds from private
and public sources and programs. Partnerships with banks, nonprofit, and private developers are
needed, Achieving these goals requires community volunteer efforts to raise funds, solicit grants
and donate time. The City can facilitate the use of developers and potential homeowners of tax-
exempt fmancing (bond issuances), low income tax credits, and other tax credit programs.
The City anticipates using the following federal programs for implementation of the Consolidated
Annual Plan:
. Community Development Block Grant (CDBG) - the City is an entitlement City and
receives an annual grant from the federal government. These funds can be used for public
facilities, services, or housing for low income (80% and below the median County income)
persons.
. HOME Program - the City also receives an annual grant from the HUD program through
a jurisdictionally competitive process. The funds can be used for new housing
construction, housing rehabilitation, rental assistance or to assist first time home buyers.
. Section 8 Rental Assistance - the County of San Diego operates the City's program and
will receive HUD funding for the next five years to provide rental assistance for low
income families (50% of median County income).
. Stewart B, McKinney Homeless Act - a variety of programs are available to fund homeless
transitional housing programs and emergency shelters.
City of Chula Vista C ~ Annual Plan
Consolidated Plan - One-Year Use of Funds
. HUD 202 Program - funds are for new construction of senior housing.
. Federal tax exempt housing revenue bonds provide low interest bonds for the acquisition and
construction of low income housing projects,
. Low Income Housing Preservation & Resident Homeownership Act - funds can be applied for
through HUD to retain subsidized housing projects whose Federal assistance is expiring. Also,
funds can be used to sell to purchaser that will keep it for low income persons.
The City also plans to use funds through the following State or local government programs:
. Redevelopment Agency 20% Set-Aside Program - every year, the City's Redevelopment Agency
sets aside approximately twenty percent of the tax increment revenue it generates from its five
redevelopment project areas to be used for the development and rehabilitation of affordable
housing.
. BEGIN Program - funds which can be used to assist first-time home buyers.
. Mortgage Credit Certificate Program - tax credits for first-time home buyers,
The City supports the application of other entities within the City for programs which would assist the City
in reaching the goals of the Plan. These programs include Emergency Shelter Grant, Supportive Housing,
Housing for Persons with AIDS, low income housing tax credits, and mortgage revenue bonds. See Table
2: Support of Applications by Other Entities.
As other programs from the State and Federal government arise during the five year planning period which
will assist the City in reaching the goals and objectives of the Plan, the City will pursue those resources,
Non-Profit Resources
Non-profit housing developers and service providers are a critical resource to the City. The following
developers and service providers are some of the non profits who have been active in the City and play an
important role in the Plan,
. Savings Associations Mortgage Company (SAMCO) - Pennanent financing of multi-family rental
and limited equity housing cooperatives.
. Local Initiative Support Corporation (LISe) - Residential, commercial or mixed-use projects
serving low income persons. LISC offers non profit capacity building and pre-development grants
and loans.
. California Community Reinvestment Corporation (CCRe) - Pennanent financing of multi-family
rental and limited equity housing cooperatives.
City of Chula Vista Annual Plan
Consolidated Plan One-Year Use of Funds
l!-.3
B. ACTIVITIES TO BE UNDERTAKEN
Table 3: Funding Sources illustrates the City's CDBG and HOME allocations and program income
available for the coming fiscal year, Table 4: Listing of Proposed Projects identifies the projects requesting
fmancial assistance from the CDBG and HOME programs.
C. MONITORING
Careful evaluation of the housing and public service delivery system can be the most effective tool in
detecting gaps and making appropriate modifications, Chula Vista monitors its subgrantees, conducts in-
house reviews of progress reports and expenditures and performs on-site visits to ensure compliance with
federal regulations, Agreements made with subgrantees encourage uniform reporting to achieve consistent
information on beneficiaries. Technical assistance is provided when necessary.
D. HOMELESSNESS
The City of Chula Vista will continue to support the efforts of South Bay Community Services transitional
and short-term housing projects which assist the homeless and in addition, will fund the following projects
to help the homeless in fiscal year 1997-98:
. Thursday's Meal
. San Diego Regional Task Force on the Homeless
. Lutheran Social Services - Project Hand
E. ANTI-POVERTY STRATEGY
As part of the City's Anti-Poverty Strategy, the City will endeavor to integrate social services and housing
activities for households below the poverty line. These efforts include, but are not limited to the following:
. South Bay CommunitY Services KIDSBIZ Program: This program teaches "at-risk" youths to use
their entrepreneurial skills in a positive way. Teenagers are taught to develop their own business
plans and to run their own business.
. Earned Income Tax Credit Program: SBCS has hired a program coordinator to do outreach and
education to community residents about the Earned Income Tax Credit. This coordinator assists
in qualifying citizens in applying for the tax credit. The goal of this program is to have 200
families receive the tax credit. Eligible families are working parents with children earning under
$23,050 per year.
. Park Villa~e Apartments: On-site day care and job training services are offered at this very low
income apartment complex.
. Casa Nueva Vida I & II: Residents are required to secure an income and save money for their first
month's rent plus security deposit. They are referred to outside job training agencies for help in
securing a job. Independent living skills are taught in areas of health, nutrition, immunizations,
parenting, and other pertinent issues. Individual and family counseling is also offered,
City of Chula Vista t/ Annual Plan
Consolidated Plnn C - One-Year Use of Funds
F. COORDINATION
The City will coordinate and implement its strategies through the following activities:
Activity: Target available CDBG funding to those areas and population exhibiting the greatest need.
Activity: Encourage social service providers to work with developers and CHDOs to provide
"service-enriched housing", Services include health care referrals, fmancial counseling,
and case management.
Activity: Assist county, state, federal, educational, and private organizations involved in economic
development and job training in targeting their efforts toward those areas of Chula Vista
exhibiting the greatest need,
City of Chula Vista Annual Plan
Consolidted Plan t:!-S One-Year Use of Funds
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Table 2
U.S. Department of Housing and Urban Development
CPD Consolidated Plan
Support of Applications by Other Entities Report
Funding Source Support Application
by Other Entities?
A. Formula/Entitlement Programs
ESG y
Public Housing Comprehensive Grant y
B. Competitive Programs
HOPE 1 Y
HOPE 2 Y
HOPE 3 Y
ESG Y
Supportive Housing y
HOPWA Y
Safe Havens y
Rural Homeless Housing y
Section 202 Elderly y
Section 811 Handicapped y
Moderate Rehab SRO y
Rental Vouchers y
Rental Certificates y
Public Housing Development y
Public Housing MROP y
Public Housing ClAP y
LlHTC Y
City of Chula Vista Annual Plan
Consolidated Plan One-Year Use of Funds
e-/~
Table 3
u.s. Department of Housing and Urban Development
CPD Consolidated Plan
Funding Sources
Entitlement Grant (includes reallocated funds) $2,809,000
Unprogrammed Prior Year's Income not previously reported $0
Surplus Funds $0
Return of Grant Funds $0
Total Estimated Program Income $336,000
I Total Funding Sources: I $$3,145,000 I
Estimated Program Income
Description Grantee Subrecipient
1. Funds accrued from Revolving Loan Program $336,000
2.
3.
4.
5.
Total Estimated Program Income $336,000
City of Chula Vista Annual Plan
Consolidated Plan One-Year Use of Funds
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