HomeMy WebLinkAbout2026-04-01 CAC Agenda PacketDate: Wednesday, April 1, 2026
Time: 6:00 p.m.
Location: Civic Center Branch Library
Conference Room
365 F St, Chula Vista
Cultural Arts Commission Regular Meeting
In -Person Public Comments: Join us for the Cultural Arts Commission meeting at the time and
location specified on this agenda to make your comments. Each person will be allotted three minutes
to address the Commission, unless otherwise adjusted by the presiding officer.
Electronic Public Comments: At wwvv.chulavistaca.gov/boardmeetincis, locate this meeting and click
on the comment bubble icon. Select the item and click on "Leave Comment." The deadline to submit
e -comments or any comments emailed to CACCa�chulavistaca.gov will be noon on the day of the
meeting.
Accessibility: Individuals with disabilities are invited to request modifications or accommodations in
order to access and/or participate in a Cultural Arts Commission meeting by contacting the
commission staff at CAC a( chulavistaca.gov (California Relay Service is available for the hearing
impaired by dialing 711) at least forty-eight hours in advance of the meeting.
City of Chula Vista
Cultural Arts Commission
1. CALL TO ORDER
2. ROLL CALL
Commissioners Brady, Echevarria, Muraoka, Rufolo, Sablan, Vice Chair Kohse;
and Chair Bishop
3. PRESENTATIONS
The following item(s) will be presentations given to the Commission. Action on
these item(s) is typically limited to the Commission receiving the presentation and
providing direction or feedback to staff, as appropriate
3.1 Presentation by Assistant Director of Parks and Recreation Shannon
Bullock on Arts Programs at Recreation Centers
Recommended Action:
Hear the presentation.
4. CONSENT CALENDAR (Items 4.1 through 4.2)
Consent calendar items are considered together and acted upon by one motion.
There is no separate discussion of these items unless a commissioner or staff
removes the item from the Consent Calendar.
Recommended Action:
Commission approve the recommended action on the below consent calendar
items.
4.1 Approval of Meeting Minutes
Recommended Action:
Approve the minutes dated: March 4, 2026
Pages
2
4.2 Written Communications 7
Communications from Commissioners Echevarria, Kohse, and Rufolo
requesting an excused absence from the March 4, 2026 Cultural Arts
Commission meeting.
Recommended Action:
Consider Requests for Excused Absence, Commissioners Echevarria,
Kohse, and Rufolo from the
March 4, 2026 Cultural Arts Commission meeting.
5. PUBLIC COMMENTS
The public may address the Commission on any subject matter within the
Commission's jurisdiction that is not fisted as an item on the agenda. State law
generally prohibits the Committee from discussing or taking action on any issue not
included on the agenda. The Committee may schedule the topic for future
discussion or refer the matter to staff
Page 2 of 14
April 1, 2026 Agenda
City of Chula Vista
Cultural Arts Commission
6. ACTION ITEMS
Action items are considered individually by the Commission and are expected to
elicit discussion and deliberation
6.1 Discuss the 2026 Performing and Visual Arts Grant 10
Recommended Action:
Discuss, provide feedback, and take action as appropriate.
6.2 Discuss the 2026 Chula Vista ArtFest
Recommended Action:
Discuss, provide feedback. and take action as appropriate.
6.3 Discuss the Sister City Program
Recommended Action:
Discuss, provide feedback, and take action as appropriate.
7. STAFF COMMENTS
8. CHAIR'S COMMENTS
9. COMMISSIONERS' COMMENTS
10. ADJOURNMENT
to the regular meeting on May 6, 2026 at 6,00 p.m.
Materials provided to the Cultural Arts Commission related to any open -session
item on this agenda are available for public review by contacting the Library at
CAC@ch ula vistaca. got'.
Page 3 of 14
April 1, 2026 Agenda
City of Chula Vista
Cultural Arts Commission
2026-03-04 Cultural Arts Commission Meeting Minutes
City of Chula Vista
Regular Cultural Arts Commission Meeting
MINUTES
March 4, 2026, 6:00 p.m.
Civic Center Branch Library
Conference Room
365 F St, Chula Vista
Commissioners Commissioner Brady, Commissioner Muraoka, Commissioner
Present: Sablan, Chair Bishop
Absent: Commissioner Kohse, Commissioner Rufolo
Also Present: Deputy City Attorney Gilmore, Principal Librarian & Cultural Arts
Manager Magbanua, Cultural Arts Coordinator Vega
Minutes are prepared and ordered to correspond to the agenda.
1. CALL TO ❑RDER
A regular meeting of the Cultural Arts Commission of the City of Chula Vista was
called to order at 6:12 p.m. in Conference Room 103, located in Building A,276
Fourth Avenue, Chula Vista California.
2. ROLL CALL
Secretary Magbanua called the roll.
3. CONSENT CALENDAR (items 3.1 through 3.2)
Commission approve the recommended action on the below consent calendar
items.
3.2 Written Communications
Moved by Commissioner Muraoka
Seconded by Commissioner Brady
The motion was carried by the following vote:
1
Page 4 of 14
April 1, 2026 Agenda
City of Chula Vista
Cultural Arts Commission
2026-03-04 Cultural Arts Commission Meeting Minutes
Yes (4): Commissioner Brady, Commissioner Muraoka, Commissioner
Sablan, and Chair Bishop
Result:Carried (4 to 0)
ITEM REMOVED FROM THE CONSENT CALENDAR
3.1 Approval of Meeting Minutes
Moved by Commissioner Sablan
Seconded by Commissioner Muraoka
Approve the minutes dated: February 4, 2026.
The motion was carried by the following vote:
Yes (3): Commissioner Muraoka, Commissioner Sablan, and Chair Bishop
No (1): Commissioner Brady
Result:Carried (3 to 1)
4. PUBLIC COMMENTS
Robert commented on meeting procedures, commission roles, the Port of San
Diego, and Casa Cash/as. Jorge Rodriguez commented on the Royal Mexican
Shakespeare company. Marie Zhivago commented on the need for performing
arts spaces.
5. ACTION ITEMS
5.1 Discuss Arts, Culture, & Creativity Month for an April 2026
Select Chair Bishop and Commissioner Brady to present about Arts,
Culture, & Creativity Month for an April 2026 City Council meeting.
Yes (4): Commissioner Brady, Commissioner Muraoka, Commissioner
Sablan, and Chair Bishop
Result: Carried (4 to 0)
5.2 Discuss the Possibilities of Park and Recreation Spaces for Cultural
Arts Uses
2
April 1, 2026 Agenda Page 5 of 14
City of Chula Vista Cultural Arts Commission
2026-03-04 Cultural Arts Commission Meeting Minutes
Recommendation to staff to find City locations for low cost performance
and rehearsal spaces in west Chula Vista.
Yes (4): Commissioner Brady, Commissioner Muraoka, Commissioner
Sablan, and Chair Bishop
Result:Carried (4 to 0)
Commissioner Sablan left the meeting at 7:01 p.m.
5.3 Discuss the 2026 Performing and Visual Arts Grant
Item postponed due to meeting adjournment upon lack of quorum.
6. STAFF COMMENTS
There were no staff comments due to meeting adjournment upon lack of quorum.
r.. T11.1LI1i
There were no chair's comments due to meeting adjournment upon lack of
quorum.
8. COMMISSIONERS' COMMENTS
There were no commissioners' comments due to meeting adjournment upon lack
of quorum.
9. ADJOURNMENT
The meeting was adjourned at 7.02 p.m.
Minutes prepared by: Erwin Magbanua, Secretary
Erwin Magbanua, Commission Secretary
i3
Page 6 of 14
April 1, 2026 Agenda
City of Chula Vista
Cultural Arts Commission
Name:
REQUEST FOR EXCUSED ABSENCE
City of Chula Vista Boards, Commissions, and Committees
MARIA ECHEVARRIA
Date of Absence: 03/04/26
Board/Commission/Committee: CULTURAL ARTS COMMISSION
Chula Vista Municipal Code section 2.25.110 (C) allows board/commission/committee members, by a
majority vote, to excuse a fellow board, commission, or committee member's absence from a sleeting for any
of the reasons listed below. A member who is absent from three consecutive, regular meetings will be
deemed to have vacated his or her membership, unless the member's absence is excused by a
majority vote of the other members. An absence is only recorded as "excused" upon receipt of a member's
request and majority vote of the board/commission/committee to excuse the absence. Accordingly, if you
have been absent from a regular meeting, please complete and submit this form to the chair or secretary.
Please indicate the reason for the absence:
1. Illness of the member, family member of the member, or personal friend of the member;
?. Business commitment of the member that interferes with the attendance of the member at a meeting;
3. Previously scheduled vacation of the member, notice of which was provided to the respective board
or commission in advance of the meeting;
4. Attendance of the member at a funeral, religious service or ceremony, wedding, or other similarly
significant event;
5. Unexpected, emergency situation that prohibits the member's attendance; or
6. Other reason for which the member has given notice to the secretary of his or her unavailability at
least seven days in advance of the meeting.
The absence was not for any of the above -listed reasons. I understand that the absence will be recorded
as unexcused.
I certify the reason for the absence indicated above is true and correct.
Member's Signature:
If completed bysecretury or stuff to board/co►nmi'ssion/corrrr-nittee:
Date:
Completed on member's behalf by: ERWIN MAGBANUA per member'sLII Verbal z Written request
on: O310412Q26 [sec'etaly/!ia isn n's ame)
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April 1, 2026 Agenda
Page 7 of 14
City of Chula Vista Cultural Arts Commission
REQUEST FOR EXCUSED ABSENCE
City of Chula Vista Boards, Commissions, and Committees
Date of Absence: 03/04/26
Name: LEE KOHSE
Board/Commission/Committee: CULTURAL ARTS COMMISSION
Chula Vista Municipal Code section 2.25..1.10 [C) allows hoard/commission/committee members, by a
majority vote, to excuse a fellow hoard, commission, or committee Inolriber's absence fr'orn a meeting for any
of the reasons listed below. A member who is absent from three consecutive, regular meetings will be
deemed to have vacated his or her membership, unless the member's absence is excused by a
majority vote of the other members. An absence is only recorded as "excused" upon receipt ofa Inemher's
request and majority vote of the board/commission/committee to excuse the absence. Accordingly, if you
have been absent from a regular- meeting, please complete and submit this form to the chair or secretary.
Please indicate the reason for the absence:
1. illness of the member, family member of the member, or personal friend of the member;
2. Business commitment of the member that interferes with the attendance of the member at a meeting;
:3. Previously scheduled vacation of the member, notice of which was provided to the respective board
or commission in advance of the meeting;
4. Attendance of the member at a funeral, religious service or ceremony, wedding, or other similarly
significant event;
El5. Unexpected, emergency situation that prohibits the member's attendance; or
6. Other reason for which the member has given notice to the secretary of his or her unavailability at
least seven days in advance of the meeting.
r` a
The absence was not for any of the above -listed reasons. I understand that the absence will be recorded
as unexcused.
I certify the reason for the absence indicated above is true and correct.
Member's Signature:
If completed by secretary or•sta f to board/commission/co►rnnittee
Date:
ERWIN MAGBANUA
Completed on member's behalf by: per member's Verbal Written request
on: 03R)412026 (secretary/liaison's unae)
i�l�ur]
Ir.-I!It-:,1 err !.-., uti,.i, 1`Itii'Eet,' I :'r-rn . I)
April 1, 2026 Agenda
Page 8 of 14
City of Chula Vista
Cultural Arts Commission
Name:
REQUEST FOR EXCUSED ABSENCE
City of Chula Vista Boards, Commissions, and Committees
THELMA RUFOLO
Board/Commission/Committee:
Date of Absence: 03/04/26
CULTURAL ARTS COMMISSION
Chula Vista Municipal Code section 2.25.110 (C) allows hoard/commission/committee members, by a
majority vote, to excuse a fellow board, commission, or committee rnernber's absence from a meeting for any
of the reasons listed below. A member who is absent from three consecutive, regular meetings will be
deemed to have vacated his ❑r her membership, unless the member's absence is excused by a
majority vote of the other members. An absence is only recorded as "excused" upon receipt of a member's
request and majority vote ❑f the board/conunissicrn/committee to excuse the absence. Accordingly, if you
have been absent from a regular meeting, please complete and submit this form to the chair or secretary.
Please indicate the reason for the absence:
❑� 1. Illness of the member, family member of the member, or personal friend of the member;
2. Business commitment of the member that interferes with the attendance of the member ata meeting;
3. Previously scheduled vacation of the member, notice of which was provided to the respective board
or commission in advance of the meeting;
4. Attendance of the member at a funeral, religious service or ceremony, wedding, or other similarly
significant event;
❑ 5. Unexpected, emergency situation that prohibits the member's attendance; or
6. Other reason for which the member has given notice to the secretary of his or her unavailability at
least seven days in advance of the meeting.
OR
The absence was not for any of the above -listed reasons. I understand that the absence will be recorded
ars unexcused.
I certify the reason for the absence indicated above is true and correct.
Member's Signature:
Date:
ff completed by secretory or staff to 1xyard/commission/committee:
Completed on member's behalf by: ERWIN MAGBANUA per member's ❑Verbal zWritten request
on: 03/04/2026 (scci eta,v/liaison's name)
(iiatc)
April 1, 2026 Agenda Page 9 of 14
City of Chula Vista 2026 Performing and Visual Arts Fund Grant Information and Guidctif j`ural Arts Commission
COY OF
CHULAVISIA
LIBRARY
PERFORMING AND VISUAL ARTS GRANT
INFORMATION AND GUIDELINES
2026
A. PURPOSE:
The Performing and Visual Arts Fund Grant (PVAG) program was established to
promote and stimulate the growth of performing and cultural arts within the City
of Chula Vista through a grant application process for local performing and visual
arts groups and individuals. The grant fund supports art projects in dance,
design, media, music, theater, traditional/folk arts, and visual arts.
B. BACKGROUND:
In 1997 the City Council approved a sublease establishing a process whereby a
portion of ticket sales proceeds at the amphitheater in Chula Vista would be paid
to the City to be used for a Performing Arts Fund. This fund was designated for
arts grants projects within Chula Vista. The Chula Vista Public Library was
designated to oversee the PVAG process with final approval concerning use of
these funds being made by the Chula Vista City Council.
C. FUNDING:
Income generated from a percentage of ticket sale proceeds at the North Island
Credit Union Amphitheater in Chula Vista will be awarded annually to qualified
applicants. Funding is awarded through the PVAG via an annual competitive
application/review process. Applicants must make a clear case for funding,
based on established criteria.
D. AWARD AMOUNTS:
Because the grant amount is based on a percentage of amphitheater ticket sales,
the amount of money to be awarded changes each year varies. For 2026, a
maximum of $XX,XXX will be awarded per selected project.
E. SUBMISSION TIMELINE:
The grant application submission period will be from APRIL 3, 2026 to MAY 3,
2026.
Page 10 of 14
April 1, 2026 Agenda
City of Chula Vista 2026 Performing and Visual Arts Fund Grant Information and GuidiYural Arts Commission
F. GOALS:
a. Increase public awareness of, and participation in, performing and cultural
arts in our community.
b. Support individuals, groups, agencies, and organizations that can provide
the most accessibility to the cultural arts and support exemplary
community arts education.
c. Encourage the growth of local arts resources.
d. Serve the cultural arts needs of the community.
e. Broaden and leverage public and private support for the arts.
f. Maintain and preserve the City's artistic cultural and historic heritage.
G. ELIGIBILITY:
Artists, cultural arts -related groups/individuals, educators, and City of Chula Vista
departments are eligible to apply. Applicants are not required to reside or be
headquartered in Chula Vista. Eligible projects must be located in the city of
Chula Vista and must be free and accessible to the public.
H. ARTISTIC DISCIPLINES THAT WILL BE CONSIDERED FOR FUNDING:
a. Dance: This discipline includes a full range of dance artistry and
represents a multiplicity of forms, styles, techniques, and histories
including ballet, modern, avant-garde, jazz, tap, hip -hop, and other
contemporary forms.
b. Design Arts: This field encompasses many disciplines including, but not
limited to, architecture, graphic design, fashion, interior design, and
landscape design.
c. Media Arts: For the development, production and distribution of films,
animation, digital arts, video, and audio art, including experimental and
narrative works, as well as broadcast.
d. Museums and Exhibitions: Broad range of activity that interprets visual
material through exhibitions, residencies, publications, commissions,
public art works, curation, conservation, documentation, services to the
field, and public programs.
e. Music: Musical performance, composition, and vocals including orchestral
music, opera, jazz, hip -hop, pop, rock, choral, electronic, and other
contemporary music forms.
f. Photography: The use of the photographic medium as the primary vehicle
of artistic expression resulting in works produced for, but not limited to,
archival, resource documentation, or exhibition purposes.
g. Theater: All forms of theater including professional, regional companies
and schools, experimental, street, puppets, musicals, comedy, and
storytelling.
h. Traditional and Folk Arts: The traditional, authentic, artistic activities and
expressive customs indigenous or rooted to any group that shares the
same ethnic heritage, language, religion, or geographic region. Genres of
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April 1, 2026 Agenda
City of Chula Vista 2026 Performing and Visual Arts Fund Grant Information and GLtid�Hl Ural Arts Commission
artistic activity include, but are not limited to, music, dance, crafts, and oral
expression.
Visual Arts: All forms of visual arts including painting, drawing, illustration,
murals, sculpture, printmaking, and crafts.
Interdisciplinary: This category is for projects that incorporate one or more
arts disciplines or for projects that combine non -performing and visual arts
disciplines with performing and visual arts disciplines (e.g., live art with
open mic poetry, storytelling with media arts). The Interdisciplinary
category also includes performance art and non-traditional formats and
processes that transcend distinct art disciplines. In an interdisciplinary
project, each art discipline interdependently contributes an essential
element, which, without one arts discipline or the other, may otherwise be
incomplete.
ELIGIBLE GRANT FUND EXPENDITURES:
a. Funding to individuals for artwork, performances, exhibitions, curation, arts
instruction, film productions/screenings, or other cultural arts projects.
b. Materials for arts programs and events (e.g., supplies, costumes,
exhibitions, printing, etc.).
c. Promotional services and materials.
d. Facility use fees.
J. INELIGIBLE GRANT FUND EXPENDITURES:
a. Items or services that are not cultural arts -related.
b. Property or major equipment purchases.
c. Personnel expenses for non -artists such as administrative staff, program
and project managers, and support staff.
d. Trust/endowment funds.
e. Membership dues.
f. Travel or food.
g. Projects that contain offensive language and imagery; religious or political
bias; defaming or obscene materials as defined by the U.S. Supreme
Court; material which would lead to breach of peace or which advocates
the violation of criminal laws; promotion of commercial enterprises,
political candidates or issues, and religion; purely private purposes or
activities.
K. REVIEW AND SELECTION PROCESS:
Each grant application will be reviewed by the Chula Vista Public Library staff
and a PVAG Review Panel, The Review Panel is comprised of representatives
from the Chula Vista community and coordinated by Library staff. Applications
and artistic documentation materials (if applicable) will be evaluated, assigned
scores, and collectively ranked. Applicants will then be notified whether their
applications have been selected for recommendation. After the panel review
process, recommended projects will be presented to the Cultural Arts
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April 1: 2026 Agenda
City of Chula Vista 2026 Performing and Visual Arts Fund Grant Information and Guide Wi uraI Arts Commission
Commission for their input and then to the City Council for final approval.
Awarded applicants will receive official written notification after Council approval.
L. GENERAL CRITERIA:
a. PROJECT ADMINISTRATION: Points are awarded for clarity,
completeness, and feasibility of both the project description and the
project budget. The Review Panel will look at operational ability and
capacity, the appropriateness of the project budget, the estimated value of
each expense and the total project cost in relation to the number of people
served. The appropriateness of a project's venue, and a realistic, detailed
timeline will also be weighed.
b. ARTISTIC MERIT, CREATIVITY, AND INNOVATION: Points awarded for
artistic merit reflect the accomplishments #fisted on submitted materials,
attached reviews/promotional materials, the strength and relevance of
letters of support, and the quality and content of the portfolio material
submitted with the application. The merit of a project is judged against the
merit of projects proposed by other applicants in the same discipline.
Innovative ideas, methods, and interpretations, as well as targeting new
audiences will also be weighed.
c. COMMUNITY IMPACT: Points awarded for community impact will be
determined by how a project speaks to community needs and aspirations
and contributes to inclusivity and equity. How a project addresses and is
relevant to contemporary issues, benefits the community, or leaves a
legacy will also be considered.
d. OTHER FACTORS: Points are calculated based on other considerations
such as whether the applicant has received prior arts grant awards from
the City of Chula Vista, or whether the proposed project contributes to the
diversity of arts in the community.
M. GRANT COMPLETION REQUIREMENTS:
a. Grant recipients must produce their awarded project within 12 months of
receiving grant funds and must submit the complete Final Grant Report
within 30 days after project completion.
b. Grant recipients are required to maintain accounts, records and other
evidence pertaining to costs incurred and revenues acquired under the
grant program. Grant recipients must provide the following information
upon completion of their project:
i. Accurate, current, and complete financial accounting for the grant
project.
ii. Records such as invoices and receipts that identify adequately the
services and resources paid for by grant funds.
c. Any proposed changes to awarded projects must be submitted in writing
by the grant recipient to the Cultural Arts Manager for approval. Any
changes in purpose, personnel, location, date, activity, or budget must be
sent to the Cultural Arts Manager for approval before grant funds may be
used for that purpose.
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April 1, 2025 Agenda
City of Chula Vista 2026 Performing and Visual Arts Fund Grant Information and Guiddtit .tural Arts Commission
d. Grant recipients shall credit the Chula Vista Public Library, City of Chula
Vista, and the PVAG program for its support of the project in all
promotional media, including online, digital, print, and broadcast. All
promotion must include the phrase: "This project is made possible in part
by the City of Chula Vista's Performing and Visual Arts Grant."
e. All unused grant money must be returned within one year of receipt of the
reward amount.
Grant recipients who provide false information to the City, do not spend the funds
as described in their application, or who fail to comply with any of the Grant
Completion Requirements above may be required to return the full amount of
their grant award and may be ineligible to apply for the PVAG, as well as any
upcoming City arts grant programs, for a minimum of one year.
I declare under penalty of pe>7U!y that 1 am employed by
the City of Chula Vista in the Library Department and
that i posted this document in accordance with Brown Aci
requirements.
Dated: ��� g signed IIOF
�CN-IA NA
TW�ARY
Page 14 of 14
April 1, 2026 Agenda