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Home My WebLink About2026-08-19 VAC Agenda Package Date:Wednesday, August 19, 2026 Time:6:00 p.m. Location:City Hall, Bldg. C, Conference Room B-111 276 Fourth Avenue, Chula Vista, CA Veterans Advisory Commission Regular Meeting ______________________________________________________________________________ In-Person Public Comments: Join us for the Veterans Advisory Commission meeting at the time and location specified on this agenda to make your comments. Each person will be allotted three minutes to address the Commission, unless otherwise adjusted by the presiding officer. Electronic Public Comments: At  www.chulavistaca.gov/boardmeetings, locate this meeting and click on the comment bubble icon. Select the item and click on "Leave Comment." The deadline to submit e-comments or any comments emailed to VAC@chulavistaca.gov will be noon on the day of the meeting. Accessibility: Individuals with disabilities are invited to request modifications or accommodations in order to access and/or participate in a Veterans Advisory Commission meeting by contacting the commission staff at VAC@chulavistaca.gov (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. We encourage community participation—sign up at www.ChulaVistaCA.gov/Boards to receive email notifications when agendas are available. Pages 1.CALL TO ORDER 2.ROLL CALL Commissioners Castro, Jimenez, Pine, Vice Chair Akana, Chair Nava 3.PLEDGE OF ALLEGIANCE TO THE FLAG 4.PUBLIC COMMENTS The public may address the Commission on any subject matter within the Commission’s jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Commission from discussing or taking action on any issue not included on the agenda. The Commission may schedule the topic for future discussion or refer the matter to staff. 5.ACTION ITEMS Action items are considered individually by the Commission and are expected to elicit discussion and deliberation. 5.1 Approval of Meeting Minutes 4 Recommended Action: Approve meeting minutes dated: July 15, 2026 5.2 Consider the Process for Donating a Banner to the City 8 Recommended Action: Consider the process for donating a banner to the City with respect to the Veterans Advisory Commission, and potentially take appropriate action. 5.3 Consider Requesting a Date for the Veteran of the Year Award Presentation at a Future City Council Meeting Recommended Action: Authorize a member of the Veterans Advisory Commission to work with staff to schedule the Veteran of the Year Award presentation at an upcoming City Council meeting. 6.STAFF COMMENTS 6.1 Update from the City Attorney's Office on Steps to Participate in Planning the City's Veterans Day Recognition Recommended Action: Receive the updates and take action as appropriate. 6.2 Update from the City Attorney's Office on Steps to Gather Information on Use of Veteran's Space in the Chula Vista Library Recommended Action: Receive the updates and take action as appropriate. City of Chula Vista Veterans Advisory Commission August 19, 2026 Agenda Page 2 of 12 6.3 Update from the City Attorney's Office on Steps for Parties to Participate in the Starlight Parade Recommended Action: Receive the updates and take action as appropriate. 6.4 Update from Staff on the Status of the Flagpole Lighting at City Hall Recommended Action: Receive the updates. 7.CHAIR'S COMMENTS 8.COMMISSIONERS' COMMENTS 9.ADJOURNMENT to the regular meeting on September 16, 2026. Materials provided to the Veterans Advisory Commission related to any open- session item on this agenda are available for public review, please contact the City Clerk's Office at CityClerk@chulavistaca.gov. City of Chula Vista Veterans Advisory Commission August 19, 2026 Agenda Page 3 of 12 Page 1 City of Chula Vista Regular Veterans Advisory Commission Meeting MINUTES Minutes are prepared and ordered to correspond to the agenda. _____________________________________________________________________ 1. CALL TO ORDER The meeting was called to order at 6:00 p.m. 2. ROLL CALL Deputy City Clerk Carballo called the roll. Commissioner Jimenez arrived at 6:04 p.m. Commissioner Castro arrived at 6:10 p.m. 3. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Chair Nava. 4. CONSENT CALENDAR (Item 4.1 through 4.2) Moved by Commissioner Pine Seconded by Commissioner Jimenez To approve the recommended actions appearing below Consent Calendar items 4.1 through 4.2. The motion was carried by the following vote: Result: Carried (4 to 0) Page 4 of 12 City of Chula Vista Veterans Advisory Commission August 19, 2026 Agenda 2026-07-15 Veterans Advisory Commission Regular Meeting Minutes Page 2 4.1 Approval of Meeting Minutes Approve meeting minutes dated: May 20, 2026 4.2 Approve Annual Activity Report Approve Annual Activities Report for submittal to City Council. 5. PUBLIC COMMENTS There were none. 6. ACTION ITEMS 6.1 Recommendation to City Council Regarding Enhanced Flagpole Lighting at City Hall No action taken. 6.2 Updates from Veterans Advisory Commission Subcommittee Robert spoke on the Veterans Advisory Commission subcommittee’s collaboration with other City committees. Moved by Commissioner Pine Seconded by Commissioner Jimenez To add an item to a future agenda to discuss the Fire Chief ’s consideration of accepting a banner donation on behalf of the Veterans Advisory Commission, including any necessary forms. The motion was carried by the following vote: Result: Carried (5 to 0) Moved by Commissioner Pine Seconded by Commissioner Castro To add an item to the next agenda for the City Attorney’s Office to present an overview of the process for coordinating with the Human Relations Commission to host a Veterans Day event. The motion was carried by the following vote: Result: Carried (5 to 0) Moved by Vice Chair Akana Seconded by Commissioner Pine Page 5 of 12 City of Chula Vista Veterans Advisory Commission August 19, 2026 Agenda 2026-07-15 Veterans Advisory Commission Regular Meeting Minutes Page 3 To add an item to the next agenda to discuss coordinating with staff to request a specific City Council meeting date for presentation of the Veteran of the Year award by a member of the Veterans Advisory Commission. The motion was carried by the following vote: Result: Carried (5 to 0) Moved by Commissioner Pine Seconded by Commissioner Jimenez To add an item to the next agenda for the City Attorney’s Office to present on processes to liaise with the library to generate Veteran-specific utilization of the current empty library space dedicated to Veterans. The motion was carried by the following vote: Result: Carried (5 to 0) Moved by Chair Nava Seconded by Commissioner Jimenez To add an item to the next agenda to discuss participation in the Starlight Parade, including guidance from the City Attorney’s Office regarding the process and the potential invitation of outside parties. The motion was carried by the following vote: Result: Carried (5 to 0) 6.3 Election of Chair and Vice Chair Moved by Commissioner Pine Seconded by Commissioner Jimenez To elect Chair Nava as Chair and Vice Chair Akana as Vice Chair. The motion was carried by the following vote: Page 6 of 12 City of Chula Vista Veterans Advisory Commission August 19, 2026 Agenda 2026-07-15 Veterans Advisory Commission Regular Meeting Minutes Page 4 Result: Carried (5 to 0) 7. ITEMS REMOVED FROM THE CONSENT CALENDAR There were none. 8. STAFF COMMENTS City Attorney Verdugo congratulated the Chair and Vice Chair and provided capital improvement project updates. 9. CHAIR'S COMMENTS Chair Nava welcomed Captain Martinez back and thanked City Clerk staff for their support. 10. COMMISSIONERS' COMMENTS Commissioners thanked staff for their support and provided updates on future events. Moved by Chair Nava Seconded by Commissioner Pine To request that Fire Captain Martinez coordinate with City staff and provide an update regarding the flagpole lighting at City Hall. The motion was carried by the following vote: Result: Carried (5 to 0) 11. ADJOURNMENT The meeting was adjourned at 7:37 p.m. Minutes prepared by: Sunem Carballo, Deputy City Clerk _________________________________ Sunem Carballo, CMC, Deputy City Clerk Page 7 of 12 City of Chula Vista Veterans Advisory Commission August 19, 2026 Agenda Page 8 of 12 City of Chula Vista Veterans Advisory Commission August 19, 2026 Agenda Page 9 of 12 City of Chula Vista Veterans Advisory Commission August 19, 2026 Agenda Page 10 of 12 City of Chula Vista Veterans Advisory Commission August 19, 2026 Agenda Note: The City of Chula Vista cannot guarantee future funding for repair, maintenance, use or replacement of donated items. CC: City Council, Finance Department, City Manager’s Office Page 1 of 2 CITY OF CHULA VISTA DONATION ACCEPTANCE FORM Name of donor: ________________________________________________________________ Address:____________________________ City:______________ State:_______ Zip:________ Description of donation:__________________________________________________________ Donor estimate of current value:____________________________________________________ Potential immediate or initial acquisition or installation cost, any on-going maintenance or replacement cost:_______________________________________________________________ Intended use:___________________________________________________________________ Conditions of acceptance or donor designation:________________________________________ Remarks:______________________________________________________________________ City department receiving donation:_________________________________________________ APPROVED / DISAPPROVED Date Department Head’s Signature Date City Manager’s Signature Date Submitted to Council Date Approved by Council Date Mayor’s Signature Page 11 of 12 City of Chula Vista Veterans Advisory Commission August 19, 2026 Agenda Page 2 of 2 CITY OF CHULA VISTA DONATION AND GIFT POLICY ACKNOWLEDGEMENT I have received and read the City of Chula Vista’s Donation and Gift Policy and understand its provisions. I further understand that when I sign this acknowledgement form, it will be placed in my personnel file. Employee (PRINT NAME) Signature Date Page 12 of 12 City of Chula Vista Veterans Advisory Commission August 19, 2026 Agenda