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Home My WebLink About2026-05-20 BOLT Agenda PacketBOARD OF LIBRARY TRUSTEES CITY COUNCIL-APPOINTED BOARDS & COMMISSIONS Date: Wednesday, May 20, 2026 Time: 4:00 p.m. Location: Civic Center Branch Library Conference Room 365 F St, Chula Vista Board of Library Trustees Regular Meeting In-Person Public Comments: Join us for the Board of Library Trustees meeting at the time and location specified on this agenda to make your comments. Each person will be allotted three minutes to address the Board, unless otherwise adjusted by the presiding officer. Electronic Public Comments: At www.chulavistaca.gov/boardmeetings, locate this meeting and click on the comment bubble icon. Select the item and click on "Leave Comment." The deadline to submit e-comments or any comments emailed to BOLT@chulavistaca.gov will be noon on the day of the meeting. Accessibility: Individuals with disabilities are invited to request modifications or accommodations in order to access and/or participate in a Board of Library Trustees meeting by contacting the board staff at BOLT@chulavistaca.gov (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. We encourage community participation—sign up at www.ChulaVistaCA.gov/Boards to receive email notifications when agendas are available. City of Chula Vista Board of Library Trustees Pages CALL TO ORDER ROLL CALL Trustees Ellison, Glinsky, Larson, Moffat, Vice Chair Holleron, Chair Beyers CONSENT CALENDAR (items 3.1 through 3.2) Consent calendar items are considered together and acted upon by one motion. There is no separate discussion of these items unless a board member or staff removes the item from the Consent Calendar. 3.1. Approval of Meeting Minutes 4 Recommended Action: Approve the minutes dated: April 15, 2026. 3.2 Written Communications 7 Communication from Trustee Moffat requesting an excused absence from the April 15, 2026 Board of Library Trustees meeting. Recommended Action: Excuse the absence. PUBLIC COMMENTS The public may address the Board on any subject matter within the Board's jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Board from discussing or taking action on any issue not included on the agenda. The Board may schedule the topic for future discussion or refer the matter to staff. ACTION ITEMS The Item(s) listed in this section of the agenda will be considered individually by the Board and are expected to elicit discussion and deliberation. 5.1 Report and Discussion on Community Budget Presentation Fiscal Year 2026-27 Recommended Action: Discuss, provide feedback, and take action as appropriate. STAFF COMMENTS CHAIR'S COMMENTS TRUSTEES' COMMENTS May 20, 2026 Agenda Page 2 of 7 City of Chula Vista Board of Library Trustees 9. ADJOURNMENT to the regular meeting on June 17, 2026 at 4:00 p.m. Materials provided to the Board of Library Trustees related to any open-session item on this agenda are available for public review by contacting the Library at BOLT @chulavistaca. gov. May 20, 2026 Agenda Page 3 of 7 City of Chula Vista Board of Library Trustees City of Chula Vista Regular Board of Library Trustees Meeting MINUTES April 15, 2026, 4:00 p.m. Civic Center Branch Library Conference Room 365 F St, Chula Vista Present: Trustee Ellison, Vice Chair Holleron, Chair Beyers Absent: Trustee Glinsky, Trustee Larson, Trustee Moffat Also Present: Director of Library Services Whatley, Principal Librarian Magbanua, Principal Librarian Ysla, Deputy City Attorney Ahn Minutes are prepared and ordered to correspond to the agenda. 1. CALL TO ORDER A regular meeting of the Board of Library Trustees of the City of Chula Vista was called to order at 4:00 p.m. 2. ROLL CALL Secretary Magbanua called the roll. 3. CONSENT CALENDAR (Items 3.1 through 3.2) Moved by Trustee Holleron Seconded by Trustee Ellison Trustees approve the recommended action on the below consent calendar items. The motion was carried by the following vote: Yes (3): Trustee Ellison, Vice Chair Holleron, Chair Beyers May 20, 2026 Agenda Page 4 of 7 City of Chula Vista Board of Library Trustees Result: Carried (3 to 0) 3.1. Approval of Meeting Minutes Approve the minutes dated: March 18, 2026 3.2. Written Communications Excuse the absence. 4. PUBLIC COMMENTS Robert commented on the empowerment of boards and commissions to change policies. 5. ACTION ITEMS 5.1 Presentation, Discussion, and Consideration of Potential Recommendation to City Council Regarding Library Budget At the request of Chair Beyers, there was consensus to add an item to future agendas regarding a memo to City Council about the Library budget. Robert commented on the rights of the board to advocate positions on the budget. Select Chair Beyers to represent the Board of Library Trustees at the April 15, 2026 Community Budget Presentation. Moved by Trustee Beyers Seconded by Trustee Holleron The motion was carried by the following vote: Yes (3): Trustee Ellison, Vice Chair Holleron, Chair Beyers Result: Carried (3 to 0) Select Vice Chair Holleron to represent the Board of Library Trustees at the April 22, 2026 Community Budget Presentation. Moved by Trustee Beyers Seconded by Trustee Holleron May 20, 2026 Agenda Page 5 of 7 City of Chula Vista Board of Library Trustees The motion was carried by the following vote: Yes (3): Trustee Ellison, Vice Chair Holleron, Chair Beyers Result: Carried (3 to 0) 6. STAFF COMMENTS Library Director Whatley provided program updates. 7. CHAIR'S COMMENTS There were no chair's comments. 8. TRUSTEES’ COMMENTS Trustee Ellison announced that her term will end in June 2026. 9. ADJOURNMENT The meeting was adjourned at 4:53 p.m. Minutes prepared by: Erwin Magbanua, Secretary Erwin Magbanua, Board Secretary May 20, 2026 Agenda Page 6 of 7 City of Chula Vista Board of Library Trustees REQUEST FOR EXCUSED ABSENCE City of Chula Vista Boards, Commissions, and Committees JAMES MOFFAT pate of Absence: 04/15/2026 BOARD OF LIBRARY TRUSTEES Name: Board/Commission/Committee: Chula Vista Municipal Code section 2.25.110 (C) allows board/commission/committee members, by a majority vote, to excuse a fellow board, commission, or committee member's absence from a meeting for any of the reasons listed below. A member who is absent from three consecutive, regular meetings will be deemed to have vacated his or her membership, unless the member’s absence is excused by a majority vote of the other members. An absence is only recorded as “excused” upon receipt ofa member's request and majority vote of the board/commission/committee to excuse the absence. Accordingly, if you have been absent from a regular meeting, please complete and submit this form to the chair or secretary. Please indicate the reason for the absence: [| 1. Hlness of the member, family member of the member, or personal friend of the member; [| 2. Business commitment of the member that interferes with the attendance of the member at a meeting; 3. Previously scheduled vacation of the member, notice of which was provided to the respective board or commission in advance of the meeting; 4. Attendance of the member at a funeral, religious service or ceremony, wedding, or other similarly significant event; [| 5. Unexpected, emergency situation that prohibits the member's attendance; or 6. Other reason for which the member has given notice to the secretary of his or her unavailability at least seven days in advance of the meeting. OR The absence was not for any of the above-listed reasons. | understand that the absence will be recorded as unexcused. I certify the reason for the absence indicated above is true and correct. Member's Signature: Date: If completed by secretary or staff to board/commission/committee: Completed on member's behalf by: ERWIN MAGBANUA per member's| | Verbal [Y] written request on: 4/09/26 (secretary/liaison’s name) (date) | declare under penalty of perjury that | am employed by Roguost for Excused Absence Form = 5/19 the City of Chula Vista in the Library Department and A that | posted this document in accordance with Brown Ci Pade 7 of 7 May 20, 2026 Agenda requirements. g Dated: LY, / 2b Signed. a2 Z—