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HomeMy WebLinkAbout2026/03/03 Post Agenda Packet Date:Tuesday, March 3, 2026, 5:00 p.m. Location:Council Chambers, 276 Fourth Avenue, Chula Vista, CA REGULAR CITY COUNCIL MEETING **REVISED 2/27/2026** Watch live in English and Spanish: chulavistaca.gov/councilmeetings or Cox Ch. 24 (English only). Free Spanish interpretation is available on-site. _______________________________________________________________________________________ In-Person Public Comments: Submit a request to speak to City Clerk staff before the close of the public comment period on an item or before the close of the general Public Comment period for non-agenda items. Electronic Public Comments: At chulavistaca.gov/councilmeetings, locate the meeting and click the comment bubble icon. Select the item and click "Leave Comment." You may also email cityclerk@chulavistaca.gov. eComments, emails, and other written comments must be received by the day of the meeting at noon for a regular meeting or three hours before the start time for a special meeting. Watch Live or Recorded (English and Spanish): Visit chulavistaca.gov/councilmeetings. Click "ES" at the bottom to switch to Spanish. Closed captioning is available in both languages. Accessibility: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at cityclerk@chulavistaca.gov or (619) 691- 5041. Providing at least 48 hours' notice will help ensure that reasonable arrangements can be made. Gov. Code § 84308 Regulations: To promote transparency and fairness in the governmental decision-making process, there are rules to prevent public officials from being unfairly influenced by contributors to their campaigns. The type of activity these laws were enacted to limit is often referred to as “pay-to-play,” and is governed in California by Government Code section 84308. Parties to any proceedings involving a “license, permit, or other entitlement for use,” as that term is defined in the Political Reform Act, pending before the City Council must disclose any campaign contribution over $500 (aggregated) within the preceding 12 months made by the party, their agent, and those required to be aggregated with their contributions under Gov. Code § 82015.5. The disclosure must include the amount contributed and the name(s) of the contributor(s). "G.C. § 84308 Regulations Apply: Yes" on this agenda indicates that the item is subject to these regulations. PUBLIC PARTICIPATION Complete Agenda Packet: The agenda packet, including staff reports, draft resolutions and ordinances, and other backup materials, is available at chulavistaca.gov/councilmeetings or the City Clerk's Office. Time Allotted for Speaking (subject to change by the presiding officer) - Consent Calendar (any or all items): 3 minutes - Agenda Items (not on Consent): 3 minutes - General Public Comment (not on agenda): 3 minutes Individuals who use a translator will be allotted twice the time. General Public Comments: Twenty-one (21) minutes are scheduled near the beginning of the meeting. The first seven (7) speakers will be heard during the first Public Comment period. If additional speakers are registered, they will be heard during the continued Public Comment period. If all registered speakers present at the time address the City Council during the first Public Comment period, there will be no continued period. Submitting Request to Speak: A request to speak must be submitted to the City Clerk before the close of the public comment period on an item or before the close of the general Public Comments for non-agenda items. GETTING TO KNOW YOUR AGENDA AGENDA SECTIONS Consent Calendar items are routine items that are not expected to prompt discussion. All items are considered for approval at the same time with one vote. Before the vote, there is no separate discussion of these items unless a member of the City Council or staff removes the item from the Consent Calendar. Public Comment provides an opportunity to address the City Council on any matter not listed on the agenda that is within the jurisdiction of the City Council. Under the Brown Act, the City Council cannot take action on matters not listed on the agenda. Public Hearings are held on matters specifically required by law. Action Items are items expected to cause discussion and/or action by the City Council but do not legally require a public hearing. Closed Session may only be attended by members of the City Council, support staff, legal counsel, and others specified on the agenda. Closed session may be held in very limited circumstances as authorized by law. CITY COUNCIL ACTIONS Resolutions are formal expressions of opinion or intention of the City Council and are usually effective immediately. Ordinances are laws adopted by the City Council. Ordinances usually amend, repeal, or supplement the Municipal Code; provide zoning specifications; or appropriate money for specific purposes. Most ordinances require two hearings and go into effect 30 days after the final approval. Proclamations are issued by the City to honor significant achievements by community members, highlight an event, promote awareness of community issues, and recognize City employees. City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 2 of 260 Pages 1.CALL TO ORDER 2.ROLL CALL 3.PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE 4.CONSENT CALENDAR (Items 4.1 through 4.8) Consent calendar items are considered together and acted upon by one motion. There is no separate discussion of these items unless the Mayor or a City Councilmember removes the item from the consent calendar. Items removed from the consent calendar will be heard as action items. RECOMMENDED ACTION: City Council approve the recommended action on the below consent calendar items. 4.1 Approve Meeting Minutes 8 RECOMMENDED ACTION: Approve the minutes dated: February 2 and 10, 2026. 4.2 Waive Reading of Text of Resolutions and Ordinances RECOMMENDED ACTION: Approve a motion to read only the title and waive the reading of the text of all resolutions and ordinances at this meeting. 4.3 Consider Requests for Excused Absences 19 RECOMMENDED ACTION: Consider approving a request to excuse Mayor McCann from the February 2, 2026, Special City Council meeting. 4.4 Agreement Amendment: Approve a Third Amendment to the Agreement with Fehr & Peers to Provide Professional Services Related to Transportation Development Impact Fee Program Updates and Appropriate Funds for that Purpose 20 Report Number: 26-0051 Location: No specific geographic location Department: Development Services G.C. § 84308 Regulations Apply: Yes Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act (“CEQA”) State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Adopt a resolution approving the third amendment to the agreement with Fehr & Peers to provide professional services related to the Transportation Development Impact Fee Programs updates and appropriating funds for that purpose. (4/5 Vote Required) City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 3 of 260 4.5 Service Agreements: Approve a Contractor Service Agreement with BodyWorks Collision, Inc. and MJP Enterprises, Inc. to Provide Collision Repair Services 34 Report Number: 25-0263 Location: No specific geographic location Department: Public Works G.C. § 84308 Regulations Apply: No Environmental Notice: The proposed action is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Adopt the following resolutions: A) Accepting bids, approving a contractor service agreement with BodyWorks Collision, Inc. to provide collision repair services in an amount not to exceed $1,000,000, and authorizing the City Manager to execute the contract and any related documents in forms approved by the City Attorney; and B) Accepting bids, approving a contractor service agreement with MJP Enterprises, Inc. to provide collision repair services in an amount not to exceed $1,000,000, and authorizing the City Manager to execute the contract and any related documents in forms approved by the City Attorney. 4.6 Contract Award Approval for Capital Improvement Project: Accept Bid and Award a Contract to Swinerton Builders for the Millenia Library (GGV0267) Tenant Improvements 78 Report Number: 26-0065 Location: 1775 Millenia Avenue Department: City Manager & Engineering G.C. § 84308 Regulations Apply: No Environmental Notice: The Project is adequately covered in a previously certified Final Second Tier Environmental Impact Report (“FEIR”) for the Otay Ranch Eastern Urban Center (“EUC”) Sectional Planning Area (“SPA”) Plan and Tentative Map (EIR 07-01; SCH No. 2007041074; certified by City Council Resolution No. 2009-223 on September 15, 2009. City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 4 of 260 RECOMMENDED ACTION: Adopt a resolution A) accepting bids and awarding a public works contract to Swinerton Builders for the construction of tenant improvements for the Millenia Library (GGV0267) project in the amount of $9,695,542 and B) delegating authority to the City Manager to waive requirements and make findings as required by Chula Vista Municipal Code Section 2.56.160 (H) in furtherance of this construction of Project improvements. *4.7 Agreement Amendment: Approve an Amendment to the Legal Services Agreement with Colantuono, Highsmith and Whatley, PC 88 Report Number: 26-0083 Location: No specific geographic location Department: City Attorney G.C. § 84308 Regulations Apply: Yes Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. 4.8 Council Policies: Consider Revising and Adopting Policies on Records and Information Management Program and Purchasing Environmentally Preferable Products 93 Report Number: 25-0262 Location: No specific geographic location Department: City Manager G.C. § 84308 Regulations Apply: No Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Adopt the following resolutions: Revising City Council Policy 112-01 Records and Information Management Program; and A. Revising City Council Policy 2000-03 Purchasing Environmentally Preferable Products B. 5.PUBLIC COMMENTS 128 Twenty-one minutes are scheduled for the public to address the City Council for three minutes each on any matter within the jurisdiction of the City Council that is not on the agenda. The remaining speakers, if any, will be heard during the continued Public Comment period. City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 5 of 260 6.ACTION ITEMS 6.1 Consider Items Removed From the Consent Calendar, if Any Consider items removed from the consent calendar by the Mayor or a City Councilmember, if any. If no items were removed from the consent calendar, this item will be withdrawn. 6.2 Technology Impact Report: Presentation of Axon’s Software Solution Known as Prepared 151 Report Number: 25-0302 Location: No specific geographic location Department: Police G.C. § 84308 Regulations Apply: No Environmental Notice: The proposed activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Adopt a resolution approving a second amendment to the Master Services and Purchasing Agreement with Axon Enterprise, Inc. to add Prepared emergency response platform and approving a Use Policy for Communications Center technology. 6.3 Due Process and Safety: Adopt an Ordinance Adding Chapter 2.19 (Due Process and Safety in City Facilities) to the Chula Vista Municipal Code 250 Report Number: 26-0068 Location: No specific geographic location Department: City Manager G.C. § 84308 Regulations Apply: No Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Place an ordinance on first reading adding Chapter 2.19 (Due Process And Safety in City Facilities) to the Chula Vista Municipal Code, establishing protections to ensure that City facilities and contracts are not utilized in a manner that facilitates discrimination, unlawful detention, or the criminalization of individuals based on immigration status (First Reading). 7.PUBLIC COMMENTS (CONTINUED) There will be no continued Public Comment period if all speakers present at the first Public Comment period are heard. City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 6 of 260 8.CITY MANAGER’S REPORTS 9.MAYOR’S REPORTS 10.COUNCILMEMBERS’ REPORTS 11.CITY CLERK'S REPORTS 12.CITY ATTORNEY'S REPORTS 13.ADJOURNMENT to the special City Council meeting on March 10, 2026, at 5:00 p.m. in the Executive Conference Room, 103, and then to the regular City Council meeting on March 17, 2026, at 5:00 p.m. in the Council Chambers. Materials provided to the City Council related to an open session item on this agenda are available for public review, please contact the Office of the City Clerk at cityclerk@chulavistaca.gov or (619) 691-5041. Sign up at www.chulavistaca.gov to receive email notifications when City Council agendas are published online. City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 7 of 260 City of Chula Vista Special City Council Meeting MINUTES Date: Location: February 2, 2026, 5:00 p.m. Council Chambers, 276 Fourth Avenue, Chula Vista, CA Present: Councilmember Chavez, Deputy Mayor Fernandez, Councilmember Inzunza, Councilmember Preciado Absent: Mayor McCann (Excused absence pending City Council approval) Also Present: City Manager Allen, City Attorney Verdugo, City Clerk Bigelow, Deputy Director of City Clerk Services Turner Minutes are prepared and ordered to correspond to the agenda. _____________________________________________________________________ 1. CALL TO ORDER The meeting was called to order at 5:00 p.m. 2. ROLL CALL City Clerk Bigelow called the roll. Councilmember Preciado joined the meeting at 5:01 p.m. 3. PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE Led by Councilmember Chavez. 4. ACTION ITEMS 4.1 Consider Adopting a Resolution Affirming the City's Commitment to Individual Rights, Condemning Certain Immigration Enforcement Activities, Waiving Council Policy 102-01, and Directing Flags to be Displayed at Half- Staff Deputy Mayor Fernandez spoke regarding item. The following members of the public spoke in support of the item:  Paloma Aguirre representing the County of San Diego  Jose Rodriguez  Ansermio Estrada  Marco Briones representing San Diego Imperial County Labor Council  Brigette Browning  Crisoforo Gomez  Lisa Schmidt Page 8 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2026-02-02 Special City Council Meeting Minutes Page 2  Kelly King  Aldo Brambila  John Teevan  Ian Fregosi representing the Office of State Senator Padilla  James Moffat The following members of the public spoke in opposition to the item:  Robert  Gale Moriarity  Robert Moriarity  Chuck Sanfillipo  Bebe  Greg Martinez  Ms. Strange  Martin Trim  Mary Davis  Laura D.  Nona A.  Angelica Martinez The following members of the public spoke, expressing a neutral position on the item:  Admiral Rivera  Pedro Rios  Kahleia Dillon The following members of the public submitted written comments in support of the item:  Antonio Martinez  Marni von Willpert  Adriana Hice  Penny M.  Alicia  Gloria Casillas  JM  Melody  Gonzalo  Gabriel  Jack L. Ravage  Eddie C.  Margarita  Maria Moore-Flagg  Maggie  Beatrice Fernandez  Kris Brown  Jacky Bandholz  Daniel Dumile  Ben Page 9 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2026-02-02 Special City Council Meeting Minutes Page 3  J. Fester  Lucy Ugarte  Luke from MN  Melissa Peterman  Abram Garcia The following members of the public submitted written comments in opposition to the item:  Adam  Jake  John  Transparency  David  Charlie  Sam  Troy  Audit  Audra M.  Dan  James  Dolores  Greg Martinez  Chris  North Carolina  Kim Yeater  Lee  Robert Johnson  Heidi  Mel  Bob  Ed At the request of Councilmember Chavez, there was a consensus of a majority of the City Council to direct staff to return at the next regular meeting with a proposed ordinance that included, at a minimum, limits on federal access to non-public City property or City resources without a valid judicial warrant; restrictions on City staff participation in federal task forces or enforcement actions that could target individuals based on immigration status, identity, reproductive care, disability, or other protected characteristics; prohibitions on the collection or sharing of protected personal data, such as health information or religious beliefs, with federal or out-of-state agencies without proper legal process; requirements for increased transparency, including public reporting on federal collaborations; and multilingual “Know Your Rights” materials at City facilities and City-funded sites to ensure residents understand their legal protections under the ordinance. Moved by Deputy Mayor Fernandez Seconded by Councilmember Inzunza To adopt Resolution No. 2026-022, the heading was read, text waived. The motion was carried by the following vote: Page 10 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2026-02-02 Special City Council Meeting Minutes Page 4 Yes (4): Councilmember Chavez, Deputy Mayor Fernandez, Councilmember Inzunza, and Councilmember Preciado Result, Carried (4 to 0) Item 4.1 heading: RESOLUTION NO. 2026-022 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA REAFFIRMING ITS COMMITMENT TO DUE PROCESS, PUBLIC SAFETY, AND NEIGHBORLY RESPONSIBILITY, CONDEMNING CERTAIN IMMIGRATION ENFORCEMENT ACTIVITIES OF THE UNITED STATES DEPARTMENT OF HOMELAND SECURITY IN MINNESOTA AND ELSEWHERE, WAIVING CITY COUNCIL POLICY 102-01 (FLAGS – DISPLAY), AND DIRECTING THE CITY MANAGER TO IMPLEMENT RELATED ACTIONS CONSISTENT WITH THE CITY’S GOOD NEIGHBOR POLICY At the request of Councilmember Inzunza, there was a consensus of the City Council to refer Council Policy 111-02, related to Special Orders of the Day and proclamations to the City Attorney for review. The referral includes consideration of incorporating standard proclamation templates as exhibits to the policy, along with any additional recommendations the City Attorney may bring forward for future City Council consideration. 5. ADJOURNMENT The meeting was adjourned at 6:27 p.m. Minutes prepared by: Tyshar Turner, Deputy Director, City Clerk Services _________________________ Kerry K. Bigelow, MMC, City Clerk Page 11 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda City of Chula Vista Regular City Council Meeting MINUTES Date: Location: February 10, 2026, 5:00 p.m. Council Chambers, 276 Fourth Avenue, Chula Vista, CA Present: Councilmember Chavez, Deputy Mayor Fernandez, Councilmember Inzunza, Councilmember Preciado, Mayor McCann Also Present: City Manager Allen, City Attorney Verdugo, City Clerk Bigelow, Deputy Director of City Clerk Services Turner Minutes are prepared and ordered to correspond to the agenda. _____________________________________________________________________ 1. CALL TO ORDER The meeting was called to order at 5:01 p.m. City Clerk Bigelow announced that Councilmember Inzunza would participate remotely due to an approved Americans with Disabilities Act accommodation and that all votes would be taken by roll call. Councilmember Inzunza stated that no members of the public were participating from his location. 2. ROLL CALL City Clerk Bigelow called the roll. 3. PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE Led by Deputy City Manager Chase. 4. SPECIAL ORDERS OF THE DAY 4.1 Presentation of a Proclamation Honoring Arnulfo Manriquez in His Retirement of 21 Years at MAAC in the City of Chula Vista The proclamation was presented. 5. CONSENT CALENDAR (Items 5.1 through 5.10) John Acosta, Chula Vista resident, spoke regarding various issues. Moved by Mayor McCann Seconded by Deputy Mayor Fernandez To approve the recommended actions appearing below consent calendar Items 5.1 through 5.10. The headings were read, text waived. The motion was carried by the following roll call vote: Page 12 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2026-02-10 Regular City Council Meeting Minutes Page 2 Yes (5): Councilmember Chavez, Deputy Mayor Fernandez, Councilmember Inzunza, Councilmember Preciado, and Mayor McCann Result, Carried (5 to 0) 5.1 Approve Meeting Minutes Approve the minutes dated: January 20, 2026 5.2 Waive Reading of Text of Resolutions and Ordinances Approve a motion to read only the title and waive the reading of the text of all resolutions and ordinances at this meeting. 5.3 Speed Limit Adjustment: First Avenue between ‘E’ Street and ‘L’ Street and Second Avenue between ‘C’ Street and ‘L’ Street Decrease from 30 MPH to 25 MPH Adopt an ordinance reducing the speed limits on First Avenue between ‘E’ Street and ‘L’ Street and Second Avenue between ‘C’ Street and ‘L’ Street from 30 MPH to 25 MPH and amending Schedule X of the Register maintained in the office of the City Engineer to reflect the amended speed limits. (Second Reading and Adoption) Item 5.3 heading: ORDINANCE NO. 3617 OF THE CITY OF CHULA VISTA DECREASING THE SPEED LIMIT ON FIRST AVENUE BETWEEN ‘E’ STREET AND ‘L’ STREET AND SECOND AVENUE BETWEEN ‘C’ STREET AND ‘L’ STREET FROM 30 MPH TO 25 MPH, AND AMENDING SCHEDULE X OF THE REGISTER MAINTAINED IN THE OFFICE OF THE CITY ENGINEER TO REFLECT THE REVISED SPEED LIMITS (SECOND READING AND ADOPTION) 5.4 Grant Award and Appropriation: Accept Grant Funds from the San Diego County Air Pollution Control District for the Purchase of a Replacement Forklift and Appropriate Funds for that Purpose Adopt a resolution accepting $22,516 from the San Diego County Air Pollution Control District for the purchase of a forklift for the Chula Vista Fire Department, Training Division; and amending the fiscal year 2025-26 adopted budget by appropriating these funds for that purpose. (4/5 Vote Required) Item 5.4 heading: RESOLUTION NO. 2026-023 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING A GRANT AWARD FROM THE SAN DIEGO COUNTY AIR POLLUTION CONTROL DISTRICT AND APPROPRIATING FUNDS THEREFOR (4/5 VOTE REQUIRED) 5.5 Grant Acceptance and Appropriation: Accept and Appropriate Grant Funds from the San Diego Seniors Community Foundation Adopt a resolution A) Accepting two grants from the San Diego Seniors Community Foundation, one for “No Senior Alone for the Holidays” in the amount of $4,000 and one for “Empower San Diego Senior Centers” in the amount of $6,800; and B) Page 13 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2026-02-10 Regular City Council Meeting Minutes Page 3 Amending the fiscal year 2025-26 budget by appropriating funds to the Parks and Recreation Section of the Other Grants Fund for that purpose. (4/5 Vote Required) Item 5.5 heading: RESOLUTION NO. 2026-024 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING GRANT FUNDS FROM THE SAN DIEGO SENIORS COMMUNITY FOUNDATION, AMENDING THE FISCAL YEAR 2025-26 BUDGET AND APPROPRIATING FUNDS THEREFOR (4/5 VOTE REQUIRED) 5.6 Annual Financial Report: Accept the Annual Comprehensive Financial Report and Update on Reserve Funds for Fiscal Year Ended June 30, 2025 Adopt a resolution accepting the Annual Comprehensive Financial Report for Fiscal Year Ended June 30, 2025. Item 5.6 heading: RESOLUTION NO. 2026-025 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR FISCAL YEAR ENDING JUNE 30, 2025 5.7 Employee Compensation and Positions: Amended Compensation Schedule and Authorized Departmental Position Counts Adopt resolutions: A) Amending the Compensation Schedule to reflect a salary adjustment for Parks Supervisor and amending the authorized position count in the Finance and Public Works Departments; and B) Approving the revised Fiscal Year 2025-26 Compensation Schedule effective February 20, 2026, as required by the California Code of Regulations, Title 2, Section 570.5. Item 5.7 headings: A) RESOLUTION NO. 2026-026 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE COMPENSATION SCHEDULE TO REFLECT A SALARY ADJUSTMENT FOR PARKS SUPERVISOR AND AMENDING THE AUTHORIZED POSITION COUNT IN THE FINANCE AND PUBLIC WORKS DEPARTMENTS B) RESOLUTION NO. 2026-027 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE REVISED FISCAL YEAR 2025-26 COMPENSATION SCHEDULE EFFECTIVE FEBRUARY 20, 2026, AS REQUIRED BY CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 570.5 5.8 Grant Award and Appropriation: Accept Grant Funds from Mission Edge San Diego for Art Exhibit Capacity Expansion Program and Appropriate Funds for that Purpose Adopt a resolution accepting $20,000 from Mission Edge San Diego for the City of Chula Vista Art Exhibit Capacity Expansion program and amending the Fiscal Year 2025-26 adopted budget by appropriating these funds to the Library Section of the Other Grants Fund for that purpose. (4/5 Vote Required) Item 5.8 heading: Page 14 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2026-02-10 Regular City Council Meeting Minutes Page 4 RESOLUTION NO. 2026-028 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING GRANT FUNDS FROM MISSION EDGE SAN DIEGO FOR THE ART EXHIBIT CAPACITY EXPANSION PROGRAM, AMENDING THE FISCAL YEAR 2025–26 BUDGET, AND APPROPRIATING FUNDS THEREFOR (4/5 VOTE REQUIRED) 5.9 Policy and Investment Report: Amend City Council Policy No. 220-01, Delegate Investment Activity Authority to the Director of Finance/Treasurer, and Accept the Investment Report for Quarter Ending December 31, 2025 Adopt a resolution acknowledging receipt of City Council Policy No. 220-01 Investment Policy and Guidelines, amending the existing policy, delegating investment activity authority to the Director of Finance/Treasurer, and accepting the investment report for the quarter ending December 31, 2025. Item 5.9 heading: RESOLUTION NO. 2026-029 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACKNOWLEDGING RECEIPT OF COUNCIL POLICY 220-01, INVESTMENT POLICY AND GUIDELINES, AMENDING THE EXISTING POLICY, DELEGATING INVESTMENT ACTIVITY AUTHORITY TO THE DIRECTOR OF FINANCE/TREASURER, AND ACCEPTING THE INVESTMENT REPORT FOR THE QUARTER ENDING DECEMBER 31, 2025 5.10 Grant Administration: Authorize Agents to Act on Behalf of the City for Purposes of Obtaining and Administering State or Federal Assistance Through California Governor’s Office of Emergency Services Programs Adopt a resolution designating the City Manager and the Director of Finance as authorized agents to act on behalf of the City for purposes of obtaining and administering state or federal assistance through California Governor’s Office of Emergency Services programs. Item 5.10 heading: RESOLUTION NO. 2026-030 OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA DESIGNATING AUTHORIZED AGENTS TO ACT ON BEHALF OF THE CITY FOR PURPOSES OF OBTAINING AND ADMINISTERING STATE OR FEDERAL ASSISTANCE THROUGH CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES PROGRAMS 6. PUBLIC COMMENTS John Acosta, Chula Vista resident, spoke regarding various topics. The following members of the public spoke in support of Police Chief Kennedy:  Bishop Art Hodges, Chula Vista resident  Amado Huizar, Chula Vista resident  Pastor Ruben Rodriguez, Chula Vista resident  Pastor John Sorrentino, Chula Vista resident  Norma Toothman, Chula Vista resident  Rocky Martinez, Chula Vista resident Page 15 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2026-02-10 Regular City Council Meeting Minutes Page 5 7. ACTION ITEMS 7.1 Consider Items Removed From the Consent Calendar, if Any There were none. 7.2 South County Higher Education Task Force: Nominate Applicants to be Interviewed, Determine a Date and Time for an Open Meeting to Conduct Interview and Selection of Public Member(s) Special Projects Manager Relph gave a presentation. The following members of the public spoke regarding the item:  John Acosta  Lisa Schmidt The following members of the public submitted written comments in support of Jenne Frederickson being nominated to the task force:  Ralph M.  Janelle  Caroline H. The nomination forms for the South County Higher Education Task Force were distributed to City Council. City Councilmembers completed their nomination forms and submitted them to City Clerk Bigelow. City Clerk Bigelow announced the nominees who received two or more nominations. Following City Council discussion, the following individuals were invited to interview for the South County Higher Education Task Force seat: Adrian Arancibia, Valita Jones, Patricia Became, Gala Ledezma, Tiffany Deal Hecklinski, and Jesse Lopez. There was a consensus of the City Council to set the date for the interviews for March 10, 2026, at 5:00 p.m. Moved by Mayor McCann Seconded by Councilmember Preciado To invite Adrian Arancibia, Valita Jones, Patricia Became, Gala Ledezma, Tiffany Deal Hecklinski, and Jesse Lopez to participate in the interview process for the South County Higher Education Task Force seat, and to set the interview date for March 10, 2026, at 5:00 p.m. The motion was carried by the following roll call vote: Result, Carried (5 to 0) 8. PUBLIC COMMENTS (CONTINUED) The following members of the public spoke regarding various topics:  Purita Javier  Cesar Javier Page 16 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2026-02-10 Regular City Council Meeting Minutes Page 6 The following members of the public spoke in support of Police Chief Kennedy:  Brandon Claypool  BeBe  Jesse Navarro  Gerry Sablan, representing the Police Department Community Advisory Committee  Norma Cazares  Delia Dominguez-Cervantes  Andy Ballon  Greg Martinez  Cindy R., Chula Vista resident  Nancy Tiznado  Manuel Beltran The following members of the public spoke regarding matters relating to homelessness:  James Wilson  Silvia Irigoyen 9. CITY MANAGER’S REPORTS Deputy City Manager Chase made community announcements and updated the City Council on a recent referral. 10. MAYOR’S REPORTS Mayor McCann reported on attendance at recent events and made community announcements. 11. COUNCILMEMBERS’ REPORTS City Councilmembers reported on attendance at recent events and made community announcements. Deputy Mayor Fernandez gave an update on the recent MTS board meeting. 12. CITY CLERK'S REPORTS There were none. 13. CITY ATTORNEY'S REPORTS There were none. 14. CLOSED SESSION Pursuant to Resolution No. 13706 and City Council Policy No. 346-03, the City Attorney maintains official minutes and records of action taken during closed session. City Attorney Verdugo announced that the City Council would convene in closed session to discuss the items listed below. The meeting was recessed at 7:02 p.m. and reconvened in closed session at 7:08 p.m. with all members present. Page 17 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2026-02-10 Regular City Council Meeting Minutes Page 7 14.1 Public Employee Appointment Pursuant to Government Code Section 54957(b) Moved by Mayor McCann Seconded by Councilmember Chavez To ratify the appointment of Luis Schaar as Director of Engineering/City Engineer. The motion carried by the following vote: Result, Carried (5 to 0) 14.2 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1) Name of case: Melissa Sanchez Martinez, et al. v. Issac Leonardo Perez, et al., San Diego Superior Court Case No. 25CL033956C Action: No reportable action 15. ADJOURNMENT Mayor McCann adjourned the meeting in memory of Jim Woodford. The meeting was adjourned at 7:21 p.m. Minutes prepared by: Tyshar Turner, Deputy Director, City Clerk Services _________________________ Kerry K. Bigelow, MMC, City Clerk Page 18 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Chula Vista City Hall 276 4th Avenue Chula Vista CA 91910 jmccann@chulavistaca.gov MEMO February 16, 2026 TO: Kerry Bigelow, City Clerk CC: Tyshar Turner, Deputy City Clerk FROM: Mayor John McCann RE: Excused Absence for Special Meeting on February 2nd Dear City Clerk, Please excuse my absence from the Special City Council meeting on Monday, February 2, 2026. I was unable to attend due to being on military deployment overseas with the United States Navy that was scheduled before this Special Meeting was docketed/ scheduled. Yours in Page 19 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda v . 0 0 5 P a g e | 1 March 3, 2026 ITEM TITLE Agreement Amendment: Third Amendment to the Agreement with Fehr & Peers to Provide Professional Services Related to Transportation Development Impact Fee Program Updates and Appropriate Funds for that Purpose Report Number: 26-0051 Location: No specific geographic location Department: Development Services G.C. § 84308 Regulations Apply: Yes Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act (“CEQA”) State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Adopt a resolution approving the third amendment to the agreement with Fehr & Peers to provide professional services related to the Transportation Development Impact Fee Programs updates and appropriating funds for that purpose. (4/5 Vote Required) SUMMARY Third Amendment to Consultant Services Agreement with Fehr & Peers to provide professional consulting services supporting the City of Chula Vista Transportation Development Impact Fee program updates. ENVIRONMENTAL REVIEW The proposed activity has been reviewed for compliance with the California Environmental Quality Act (“CEQA”), and it has been determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Page 20 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 2 BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION On April 9, 2024, the City Council approved a consultant services agreement with Fehr & Peers to provide professional services supporting updates to the City’s Transportation Development Impact Fee (“TDIF”) Program. This agreement, built upon prior consultant work initiated under a 2019 Council-approved agreement related to changes required by SB 743 regarding the calculation of transportation related development impact fees. The agreement included a budget of $112,500 and was subsequently amended on October 30, 2024, and December 5, 2025, to extend the term of the agreement. Staff now recommend approval of a Third Amendment (Attachment 1) to expand the scope of work to address comments received from the development community and to incorporate recent updates that affect TDIF fee calculations. These updates include coordination and outreach; travel modeling to evaluate whether changes to the Main Street bridge over Wolf Canyon are warranted; confirmation of fee calculation assumptions; updates to land use and fund balance data; revisions to the TDIF fee calculation tool; and related project management services. The proposed work is intended to support implementation of updated TDIF rates prior to the contract expiration date of June 30, 2027. The Third Amendment would add $168,920 to the agreement, increasing the total not-to-exceed authorization under the current agreement to $281,420. Funding for the amendment is provided by developer-funded TDIF revenues. All other terms and conditions of the agreement remain unchanged. DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT Approval of this resolution amends the Consultant Services Agreement with Fehr & Peers for professional services and increases appropriations for this purpose. The services will be funded from the available balances of the Eastern and Western TDIF f unds. The cost allocation between the Eastern and Western TDIF funds is based on the remaining fee program obligation as of the most recent nexus study for each TDIF, 86% and 14%, respectively. Appropriations by fund are summarized in the table below. Funding Source Appropriation Total Appropriation $ 168,920 Page 21 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 3 ONGOING FISCAL IMPACT There is no ongoing fiscal impact resulting from this action. ATTACHMENTS 1. Third Amendment to Consultant Services Agreement Staff Contact: Scott Barker, Transportation Engineer, Development Services Roy Sapa’u, Director of Development Services Page 22 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Form Rev 9/30/2025 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A THIRD AMENDMENT TO THE AGREEMENT WITH FEHR & PEERS TO PROVIDE PROFESSIONAL SERVICES RELATED TO TRANSPORTATION DEVELOPMENT IMPACT FEE PROGRAM UPDATES, AND APPROPRIATING FUNDS THEREFOR WHEREAS, the City Council of the City of Chula Vista (“City”) adopted Resolution No. 2024-059 on April 9, 2024, to approve a Consultant Services Agreement between the City and Fehr & Peers to provide Professional Services Supporting Chula Vista Transportation Development Impact Fee Program Updates (the “Original Agreement”), and appropriated funds therefore; and WHEREAS, on October 30, 2024, the Chula Vista City Manager approved the First Amendment to the Original Agreement to extend the contract term from November 29, 2024, to December 31, 2025; and WHEREAS, on December 5, 2025, the Chula Vista City Manager approved the Second Amendment to the Original Agreement to extend the contract term from December 31, 2025, to June 30, 2027; and WHEREAS, the City requires additional consulting services to complete further evaluation and updates to the City’s transportation development impact fee programs, including services necessary to address comments received from the development community, and the Consultant has the requisite skills to perform these additional services through June 30, 2027. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves a Third Amendment to the Agreement with Fehr & Peers to increase the not-to- exceed amount by $168,920 to $281,420, in the form presented, with such minor modifications as may be required or approved by the City Manager, a copy of which shall be kept on file in the Office of the City Clerk; and authorizes the City Manager to execute same. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it does hereby amend the fiscal year 2025-26 budget to appropriate $145,271 in Supplies & Services expenditures to the Eastern Transportation Development Impact Fee Fund and $23,649 in Supplies and Services expenditures to the Western Transportation Development Impact Fee Fund from available fund balances. Page 23 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Resolution No. Page 2 Presented by Approved as to form by Roy Sapa’u Marco A. Verdugo Director of Development Services City Attorney Page 24 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda City of Chula Vista Amendment to Agreement No.: 2026-024 Consultant Name: Fehr & Peers Rev. 10/08/2025 THIRD AMENDMENT to Agreement between the City of Chula Vista and Fehr & Peers For Professional Services Supporting City of Chula Vista Transportation Development Impact Fee Program Updates This THIRD AMENDMENT “Amendment” is entered into effective as of March 3, 2026 Effective Date” by and between the City of Chula Vista (“City”) and Fehr & Peers “Consultant” with reference to the following facts: RECITALS WHEREAS, City and Consultant previously entered into a Consultant Services Agreement to Provide Professional Services Supporting City of Chula Vista Transportation Development Impact Fee Program Updates “Original Agreement” on April 9, 2024; and WHEREAS, City and Consultant desire to amend the Agreement to expand services to provide additional updates to the City's Transportation Development Impact Fee Program, including an analysis of the Main Street bridge over Wolf Canyon) as more specifically set forth below; and WHEREAS, the City and Consultant entered into a FIRST Amendment to the Original Agreement on October 30, 2024; and. WHEREAS, the City and Consultant entered into a SECOND Amendment to the Original Agreement on December 5, 2025. NOW, THEREFORE, in consideration of the above recitals and the mutual obligations of the parties set forth herein, City and Consultant agree as follows: 1. Exhibit A, entitled Amended and Restated Scope of Work and Payment Terms is hereby attached hereto and incorporated herein by this reference. 2. Except as expressly provided herein, all other terms and conditions of the Original Agreement shall remain in full force and effect. 3. Each party represents that it has full right, power and authority to execute this THIRD Amendment and to perform its obligations hereunder, without the need for any further action under its governing instruments, and the parties executing this Amendment on the behalf of such party are duly authorized agents with authority to do so. Docusign Envelope ID: AB7DDC8C-C1FE-4CFC-8FD6-B0203D089047 RESO # Page 25 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda ity of Chula Vista Amendment to Agreement No.: 2026-024 Consultant Name: Fehr & Peers Rev. 10/08/2025 SIGNATURE PAGE TO THIRD AMENDMENT TO A CONSULTANT SERVICES AGREEMENT TO PROVIDE PROFESSIONAL SERVICES SUPPORTING CITY OF CHULA VISTA TRANSPORTATION DEVELOPMENT IMPACT FEE PROGRAM UPDATES FEHR & PEERS CITY OF CHULA VISTA BY:________________________________ BY: ________________________________ SARAH BRANDENBERG TIFFANY ALLEN REGIONAL PRINCIPAL IN CHARGE CITY MANAGER APPROVED AS TO FORM BY: _______________________________ Marco Verdugo City Attorney Docusign Envelope ID: AB7DDC8C-C1FE-4CFC-8FD6-B0203D089047 Procurement Review Page 26 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda City of Chula Vista Amendment to Agreement No.: 2026-024 Consultant Name: Fehr & Peers Rev. 10/08/2025 EXHIBIT A AMENDED AND RESTATED SCOPE OF WORK AND PAYMENT TERMS 1. Contact People for Contract Administration and Legal Notice A. City Contract Administration: Scott Barker 276 Fourth Avenue, Chula Vista CA 91910 619-691-5247 SBarker@chulavisttaca.gov For Legal Notice Copy to: City of Chula Vista City Attorney 276 Fourth Avenue, Chula Vista, CA 91910 619-691-5037 CityAttorney@chulavistaca.gov B. Contractor/Service Provider Contract Administration: FEHR & PEERS 555 West Beech Street, Suite 302, San Diego CA 92101 619-758-3001 K.Cole@fehrandpeers.com For Legal Notice Copy to: Katy Cole 555 West Beech Street, Suite 302, San Diego CA 92101 619-758-3001 K.Cole@fehrandpeers.com 2. Required Services A. General Description: Contractor Fehr & Peers shall provide professional consulting services in support of the City's Transportation Development Impact Fee program update as set forth in the Detailed Description in Section 2.B below. B. Detailed Description: Task 1: Meetings and Coordination Consultant shall facilitate regular weekly check-in meetings to track project progress, identify and resolve issues, and coordinate project priorities and activities. This scope assumes up to 30 weekly meetings (45-minues average per meeting). Docusign Envelope ID: AB7DDC8C-C1FE-4CFC-8FD6-B0203D089047 Page 27 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda City of Chula Vista Amendment to Agreement No.: 2026-024 Consultant Name: Fehr & Peers Rev. 10/08/2025 In addition, Consultant shall participate in City management meetings and stakeholder meetings. This scope assumes up to 10 management and/or stakeholder meetings. Each meeting is expected to be 1.5 hours on average and will require an average of 4 hours for preparation. Consultant shall also provide up to 20 hours of general coordination support on an as-needed basis to respond to queries from the City staff outside of regularly scheduled meetings. Task 2: Main Street, Wolf Canyon Bridge Deficiency Analysis Consultant shall evaluate the roadway capacity requirement for the Main Street bridge over Wolf Canyon (the "Wolf Canyon Bridge"). Currently, the Eastern Transportation Development Impact Fee program includes a six-lane bridge, which was found to be necessary at the time of the 2014 nexus study, and which is consistent with the City's General Plan Land Use and Transportation Element. Since the original analysis was conducted over ten years ago, Consultant shall complete an analysis to verify the number of lanes that are needed on this bridge. This effort shall involve the following services: Review the current edition of the San Diego Association of Governments ("SANDAG") regional activity-based model ("SANDAG ABM3") land use and roadway inputs for the area of Chula Vista east of Interstate 805 under forecasted year 2050 conditions. Update the model inputs to reflect projected growth through 2050, specifically within the areas served by the Wolf Canyon Bridge (i.e., primarily Otay Ranch). Consultant shall incorporate land use inputs that were recently used for the State Route 125 ("SR-125") interchanges Vehicle Miles Traveled VMT") analysis (to be provided by the City). Using the SANDAG ABM3 model (with updated lane use inputs as described above), Consultant shall perform up to two (2) model runs to analyze roadway conditions for the following scenarios: Wolf Canyon Bridge as a six-lane bridge (which will represent “unconstrained” traffic flows) Wolf Canyon Bridge as a four-lane bridge Consultant shall document the base year (no change to the Wolf Canyon Bridge or updated growth projections) daily roadway volumes using the “off-the-shelf” SANDAG ABM3 model. Consultant shall evaluate daily traffic volumes and vehicle level of service for the base year and 2050 scenarios (four lane and six-lane bridge) for the following roadways: Wolf Canyon Bridge (Main Street) Main Street from I-805 to Heritage Road Main Street from La Media Road to SR-125 La Media Road from Birch Road to Main Street La Media Road from Main Street to SR-125 Olympic Parkway: East of La Media Road Olympic Parkway: Heritage Road to La Media Road Olympic Parkway: I-805 to Heritage Road Heritage Road: Olympic Parkway to Main Street Oleander Avenue: Olympic Parkway to Main Street Docusign Envelope ID: AB7DDC8C-C1FE-4CFC-8FD6-B0203D089047 Page 28 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda City of Chula Vista Amendment to Agreement No.: 2026-024 Consultant Name: Fehr & Peers Rev. 10/08/2025 Consultant shall perform a select link analysis to assess changes in travel patterns due to a four versus six lane bridge design. The select link analysis will show where vehicles using the bridge are destined to and from for each bridge alternative. Consultant shall use the model traffic volumes to document the roadway capacity requirements and the extent of traffic pattern change expected with a four -lane versus six-lane bridge. This information will be used to finalize the assumptions for facility type and cost in the Transportation Development Impact Fee program nexus study update. Consultant shall support the City to facilitate a working group consisting of City personnel and developer representatives to discuss this process and its recommendations. This scope assumes the following working group meetings: One meeting to discuss the scope of the analysis and modeling process (two hours assumed) Three meetings to discuss the findings and recommendations of the analysis (two hours each assumed) Task 2A (Optional): If the analysis results in an updated cross-section, Consultant shall update the cost estimate for Wolf Canyon Bridge. These services shall include the following: Update the cost estimate for the Wolf Canyon Bridge (i.e., Facility 60C in nexus study Appendix C) utilizing the 2023 Caltrans Comparative Bridge and escalated to project year. Update nexus study cost estimate exhibit for Facility 60C to reflect the new cross section. Revise Chula Vista Bridge Costs technical memorandum (nexus study Appendix A) for new bridge cost estimate. Attend up to two (2) coordination meetings with the City. Optional Task 2A shall not be performed without prior written authorization from the City. Note that this scope does not include any services related to updating the General Plan Land Use and Transportation Element to reflect any change in roadway classification for this segment of Main Street. Task 3: Nexus Study Updates Consultant shall make various revisions and updates to the draft Transportation Development Impact Fee Program nexus study in response to stakeholder comments received in July 2025, and to reflect updated conditions (including modeling and remaining growth), as described below: Expand the qualitative justification for the Hunte Parkway multimodal bridge and SR-125 multimodal bridge, emphasizing the need for benefit area wide bicycle and pedestrian connectivity, resulting in a reduction in VMT. Review the VMT/Capita and VMT/Employee calculation procedures and develop an option for using service population instead of using VMT/Capita and VMT/Employee. This option will also include considering one fee for the benefit area (instead of relying on the census tract location of the project). Develop an updated fee comparison table for consideration by City management. Confirm the status and process of allocating economic incentive trust account credits and update the fee calculation accordingly. Docusign Envelope ID: AB7DDC8C-C1FE-4CFC-8FD6-B0203D089047 Page 29 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda City of Chula Vista Amendment to Agreement No.: 2026-024 Consultant Name: Fehr & Peers Rev. 10/08/2025 Analyze the City agreements with the developers of Otay Ranch Villages 13 and 14 to confirm consistency with the Mitigation Fee Act and incorporate relevant provisions of the agreements into the fee calculation, and update the fee accordingly. Update the VMT data to reflect the SANDAG ABM 3 activity-based model. Revise the fee calculation to update facility costs (using inflation data to increase costs; new unit costs/cost basis will not be prepared), fund and trust account balances, and remaining growth in the benefit areas. If required as described above in Task 2, update the fee to reflect any changes to the design and cost of the Wolf Canyon Bridge. Consultant shall update the nexus study to reflect the above changes. This effort shall involve the following City review iterations: TRIP Nexus Study Version 3 Admin Draft – 2 rounds of review: 1 by staff, 1 by management TRIP Nexus Study Version 3 Public Draft – 1 round of review TRIP Nexus Study Version 3 Final Draft This scope assumes 80 hours of Consultant staff time to complete Task 3. Task 4: Stakeholder/Public Outreach Consultant shall prepare PowerPoint presentations and participate in up to two stakeholder outreach meetings. This scope assumes that each meeting will be two hours long and will be either in-person (in Chula Vista) or virtual. In addition, Consultant shall prepare an updated Fact Sheet/Infographic that can be printed by the City and placed on the Development Services website to provide an overview of the fee update. Task 5: City Council Meetings Consultant shall attend up to two (2) City Council meetings for the adoption of the fee update. Meetings shall be in-person at Chula Vista City Hall. This scope assumes twelve (12) hours of Consultant staff time for each meeting to support meeting preparation, review the agenda and attachments, and participate in both meetings. Task 6: Fee Calculator Updates Consultant shall update the fee calculator Excel tool to reflect the final fees consistent with the final nexus study. Task 7: Project Management Consultant shall provide continued project management support including monthly status updates. Docusign Envelope ID: AB7DDC8C-C1FE-4CFC-8FD6-B0203D089047 Page 30 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda City of Chula Vista Amendment to Agreement No.: 2026-024 Consultant Name: Fehr & Peers Rev. 10/08/2025 Task 8: Contingency As authorized and directed by the City, Consultant shall perform additional related services not specified in Tasks 1 through 7 above. Example services may include meetings beyond those identified in this scope of work, additional review cycles of the nexus study, response to additional stakeholder comments, etc. This scope assumes a maximum effort of 60 hours of Consultant staff time to perform contingency services. Task 8: Contingency shall not be performed without prior written authorization from the City. 3. Term: In accordance with Section 1.10 of this Agreement, the term of this Agreement shall begin March 3, 2026 and end on June 30, 2027 for completion of all Required Services. 4. Compensation: A. Form of Compensation Time and Materials. For performance of the Defined Services by Contractor/Service Provider as herein required, City shall pay Contractor/Service Provider for the productive hours of time spent by Contractor/Service Provider in the performance of said Services, at the rates or amounts as indicated below: Docusign Envelope ID: AB7DDC8C-C1FE-4CFC-8FD6-B0203D089047 Page 31 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda City of Chula Vista Amendment to Agreement No.: 2026-024 Consultant Name: Fehr & Peers Rev. 10/08/2025 B. Reimbursement of Costs None, the compensation includes all costs Notwithstanding the foregoing, the maximum amount to be paid to the Consultant for services performed through June 30, 2027 shall not exceed $281,420. If the City exercises its option to extend the Agreement, the amount to be paid to the Consultant for services provided during the term of that extension shall not exceed the amount to be mutually agreed to by the City and Consultant. If the City exercises all additional options to extend the Agreement, the total amount Docusign Envelope ID: AB7DDC8C-C1FE-4CFC-8FD6-B0203D089047 Page 32 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda City of Chula Vista Amendment to Agreement No.: 2026-024 Consultant Name: Fehr & Peers Rev. 10/08/2025 to be paid to the Consultant for services provided during the initial and optional extension periods shall not exceed the amount to be mutually agreed to by the City and Consultant. 5. Special Provisions: Other: Consultant shall not initiate services on Optional Task 2A or Task 8: Contingency without prior written authorization by the City. Options to Extend: Notwithstanding the completion date set forth in section 3.C., above, City has option to extend this Agreement for up to two additional years, in one-year increments. The City Manager shall be authorized to exercise the extensions on behalf of the City. If the City exercises an option to extend, each extension shall be on the same terms and conditions contained herein. The City shall give written notice to Contractor/Service Provider of the City’s election to exercise the extension. Such notice shall be provided at least 30 days prior to the expiration of the term. Docusign Envelope ID: AB7DDC8C-C1FE-4CFC-8FD6-B0203D089047 Page 33 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda v . 0 0 5 P a g e | 1 March 3, 2026 ITEM TITLE Service Agreements: Approve a Contractor Service Agreement with BodyWorks Collision, Inc. and MJP Enterprises, Inc. to Provide Collision Repair Services Report Number: 25-0263 Location: No specific geographic location Department: Public Works G.C. § 84308 Regulations Apply: No Environmental Notice: The proposed action is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Adopt resolutions: A) Accepting bids, approving a contractor service agreement with BodyWorks Collision, Inc. to provide collision repair services in an amount not to exceed $1,000,000, and authorizing the City Manager to execute the contract and any related documents in forms approved by the City Attorney; and B) Accepting bids, approving a contractor service agreement with MJP Enterprises, Inc. to provide collision repair services in an amount not to exceed $1,000,000, and authorizing the City Manager to execute the contract and any related documents in forms approved by the City Attorney. SUMMARY The Public Works Department/Fleet Division contracts for collision repair services as part of the management of the City’s vehicles and equipment. The City recently solicited bids for professional collision repair services. Staff recommend awarding two contracts, one to BodyWorks Collision, Inc. and one to MJP Enterprises, Inc., to meet the City’s needs. ENVIRONMENTAL REVIEW The proposed action was reviewed for compliance with the California Environmental Quality Act (CEQA), and it was determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Page 34 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 2 Guidelines because it will not result in a physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION The Public Works Department/Fleet Division manages the repair and maintenance of City’s fleet of vehicles and equipment. Periodically, the City’s vehicles require collision repair services. SELECTION PROCESS On October 3, 2025 the City of Chula Vista issued a Request for Proposals (“RFP”) P13-2026 for Collision Repair Services. The RFP was advertised in The Star News and published on PlanetBids. Through PlanetBids 115 potential bidders were notified with 10 prospective bidders downloading the bid documentation. Of the 10 prospective bidders the City received two (2) responsive proposals. A selection committee composed of Public Works staff completed a comprehensive evaluation of the proposals based on criteria that included the contractors experience with collision repair services, the ability to provide the services, price, and references. Following the evaluation, the selection committee is recommending awards to both bidders to ensure the effective delivery of the required services. A Notice of Intent to Award was issued to all firms that submitted proposals on January 28, 2026. The following contractors were selected (listed in alphabetical order):  BodyWorks Collision, Inc  MJP Enterprises, Inc. BodyWorks Collision, Inc and MJP Enterprises, Inc. can provide core repair services but each also provides unique specializations. BodyWorks Collision handles detailed repairs for light and medium duty vehicles and equipment, while MJP Enterprises focuses on heavy duty vehicles and equipment and serves as supplemental support for light duty assets when capacity or specialty needs arise. Thus, this dual award is determined to be in the City’s best interest as the City would require the full range of services offered by each contractor. SCOPE OF WORK Under the proposed contracts the contractor will provide the following scope of services as requested by the City of Chula Vista Fleet Division: 1. Collision repair for automobiles, vans, trucks, and emergency vehicles / equipment. 2. Refinishing and painting of parts, components, and equipment. Page 35 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 3 CONTRACTOR AGREEMENTS Staff recommend that the City enter into agreements with the two (2) selected Contractors. The number and scope of projects and assignments for which the contractor services are required will vary from year-to-year and will be ordered on an “as-needed” basis. The agreement for collision repair services with the Contractors will be for an initial term of three (3) years, with two (2) one-year options to extend, with a not to exceed limitation of $1,000,000 per Contractor. The initial term of the agreements is anticipated to conclude on March 2, 2029. The agreements with the two (2) Contractors are attached (Attachments 1 and 2). DECISION-MAKER CONFLICT Staff have reviewed the decision contemplated by this action and have determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff are not independently aware, and have not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT Funding for vehicle collision repair expenditures is included in the fiscal year 2025-26 Central Garage fund budget. There is no additional fiscal impact from approving this resolution. ONGOING FISCAL IMPACT Expenses as part of this authorization will be incorporated into future budgets as part of the annual budget development process. ATTACHMENTS 1. Two-Party Agreement - BodyWorks Collision, Inc 2. Two-Party Agreement – MJP Enterprises, Inc Staff Contact: Alicia Granados, Senior Management Analyst Angelica Aguilar, Interim Director of Public Works Page 36 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Form Rev 9/30/2025 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A CONTRACTOR SERVICE AGREEMENT TO PROVIDE COLLISION REPAIR SERVICES BETWEEN THE CITY AND BODYWORKS COLLISION, INC. WHEREAS, the City of Chula Vista ( “City”) requires collision repair services for City’s fleet of vehicles and equipment and the City desires to procure qualified contractors to perform a variety of collision repair services; and WHEREAS, on October 3, 2025, the City issued a Request for Proposal (RFP) for Collision repair services; the City received two (2) proposals from contractors intertested in providing these services; and WHEREAS, the City contractor selection committee completed its review of the proposals and determined BodyWorks Collision, Inc. (“Contractor”) as one (1) of two (2) responsive firms to provide such services; and WHEREAS, City staff is recommending awarding to both responsive bidders to ensure effective delivery of the collision repair services; and WHEREAS, the City may procure work on zero up to several projects of varying size and complexity throughout the duration of the contractor agreement; and WHEREAS, the contractor agreement will be a three-year contract with two (2) one-year options to extend and the combined total of all assigned projects per the contractor agreement will not exceed $1,000,000 in the aggregate; and WHEREAS, Contractor warrants and represents that it is experienced and staffed in a manner such that it can deliver the services required of Contractor to City in accordance with the time frames and the terms and conditions of the Contractor Service Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves the Contractor Service Agreement for collision repair services, between the City and BodyWorks Collision, Inc; and BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, that it authorizes and directs the City Manager to execute the contract, in a form approved by the City Attorney, and directs a copy of the contract to be kept on file in the Office of the City Clerk. Page 37 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Resolution No. Page 2 Presented by Approved as to form by Angelica Aguilar Marco A. Verdugo Interim Director of Public Works City Attorney Page 38 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Form Rev 9/30/2025 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A CONTRACTOR SERVICE AGREEMENT TO PROVIDE COLLISION REPAIR SERVICES BETWEEN THE CITY AND MJP ENTERPRISES, INC. WHEREAS, the City of Chula Vista (“City”) requires collision repair services for City’s fleet of vehicles and equipment and the City desires to procure qualified contractors to perform a variety of collision repair services; and WHEREAS, on October 3, 2025, the City issued a Request for Proposal (RFP) for collision repair services; the City received two (2) responsive proposals from contractors interested in providing these services; and WHEREAS, the City contractor selection committee completed its review of the proposals and determined MJP Enerprises, Inc. (“Contractor”) as one (1) of two (2) firms to provide such services; and WHEREAS, City staff is recommending awarding to both responsive bidders to ensure effective delivery of the required services ; and WHEREAS, the City may procure work on zero up to several projects of varying size and complexity throughout the duration of the contractor agreement; and WHEREAS, the contractor agreement will be a three-year contract with two (2) one-year options to extend and the combined total of all assigned projects per the contractor agreement will not exceed $1,000,000 in the aggregate; and WHEREAS, Contractor warrants and represents that it is experienced and staffed in a manner such that it can deliver the services required of Contractor to City in accordance with the time frames and the terms and conditions of the Contractor Service Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves the Contractor Service Agreement for collision repair services, between the City and MJP Enterprises, Inc.; and BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, that it authorizes and directs the City Manager to execute the contract, in a form approved by the City Attorney, and directs a copy of the contract to be kept on file in the Office of the City Clerk. Page 39 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Resolution No. Page 2 Presented by Approved as to form by Angelica Aguilar Marco A. Verdugo Interim Director of Public Works City Attorney Page 40 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 1 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 CITY OF CHULA VISTA CONTRACTOR/SERVICE PROVIDER SERVICES AGREEMENT WITH BODYWORKS COLLISION, INC TO PROVIDE COLLISION REPAIR OF CITY VEHICLES This Agreement is entered into effective as of March 3, 2026 (“Effective Date”) by and between the City of Chula Vista, a chartered municipal corporation (“City”) and BodyWorks Collision, Inc, a California Corporation Contractor/Service Provider”) (collectively, the “Parties” and, individually, a “Party”) with reference to the following facts: RECITALS WHEREAS, the City requires Collision Repair Services for City’s fleet of vehicles and equipment; and WHEREAS, the City desires to procure qualified contractors to perform a variety of collision repair services; and WHEREAS, on October 3, 2025, the City issued a Request for Proposal (RFP) for Collision Repair Services; and WHEREAS, the City received two (2) proposals from contractors intertested in providing collision repair services; and WHEREAS, the City contractor selection committee completed its review of the proposals and determined BodyWorks Collision, Inc as one of two (2) firms to provide such services; and WHEREAS, the contractor selection process has been conducted in accordance with Section 2.56.070.B of the Chula Vista Municipal Code; and WHEREAS, the City may procure work on zero up to several projects of varying size and complexity throughout the duration of the contractor agreement; and WHEREAS, the contractor agreement will be a three-year contract with two (2) one-year options to extend and the combined total of all assigned projects per the contractor agreement will not exceed $1,000,000 in the aggregate; and WHEREAS, Contractor/Service Provider warrants and represents that it is experienced and staffed in a manner such that it can deliver the services required of Contractor/Service Provider to City in accordance with the time frames and the terms and conditions of this Agreement. End of Recitals. Next Page Starts Obligatory Provisions.) Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 41 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 OBLIGATORY PROVISIONS NOW, THEREFORE, in consideration of the above recitals, the covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which the Parties hereby acknowledge, City and Contractor/Service Provider hereby agree as follows: 1. SERVICES 1.1 Required Services. Contractor/Service Provider agrees to perform the services, and deliver to City the Deliverables” (if any) described in the attached Exhibit A, incorporated into the Agreement by this reference, within the time frames set forth therein, time being of the essence for this Agreement. The services and/or Deliverables described in Exhibit A shall be referred to herein as the “Required Services.” 1.2 Reductions in Scope of Work. City may independently, or upon request from Contractor/Service Provider, from time to time, reduce the Required Services to be performed by the Contractor/Service Provider under this Agreement. Upon doing so, City and Contractor/Service Provider agree to meet and confer in good faith for the purpose of negotiating a corresponding reduction in the compensation associated with the reduction. 1.3 Additional Services. Subject to compliance with the City’s Charter, codes, policies, procedures and ordinances governing procurement and purchasing authority, City may request Contractor/Service Provider provide additional services related to the Required Services (“Additional Services”). If so, City and Contractor/Service Provider agree to meet and confer in good faith for the purpose of negotiating an amendment to Exhibit A, to add the Additional Services. Unless otherwise agreed, compensation for the Additional Services shall be charged and paid consistent with the rates and terms already provided therein. Once added to Exhibit A, “Additional Services” shall also become “Required Services” for purposes of this Agreement. 1.4 Standard of Care. Contractor/Service Provider expressly warrants and agrees that any and all Required Services hereunder shall be performed in accordance with the highest standard of care exercised by members of the profession currently practicing under similar conditions and in similar locations. 1.5 No Waiver of Standard of Care. Where approval by City is required, it is understood to be conceptual approval only and does not relieve the Contractor/Service Provider of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the Contractor/Service Provider or its subcontractors. 1.6 Security for Performance. In the event that Exhibit A Section 5 indicates the need for Contractor/Service Provider to provide additional security for performance of its duties under this Agreement, Contractor/Service Provider shall provide such additional security prior to commencement of its Required Services in the form and on the terms prescribed on Exhibit A, or as otherwise prescribed by the City Attorney. 1.7 Compliance with Laws. In its performance of the Required Services, Contractor/Service Provider shall comply with any and all applicable federal, state and local laws, including the Chula Vista Municipal Code. 1.8 Business License. Prior to commencement of work, Contractor/Service Provider shall obtain a business license from City. Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 42 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 3 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 1.9 Subcontractors. Prior to commencement of any work, Contractor/Service Provider shall submit for City’s information and approval a list of any and all subcontractors to be used by Contractor/Service Provider in the performance of the Required Services. Contractor/Service Provider agrees to take appropriate measures necessary to ensure that all subcontractors and personnel utilized by the Contractor/Service Provider to complete its obligations under this Agreement comply with all applicable laws, regulations, ordinances, and policies, whether federal, state, or local. In addition, if any subcontractor is expected to fulfill any responsibilities of the Contractor/Service Provider under this Agreement, Contractor/Service Provider shall ensure that each and every subcontractor carries out the Contractor/Service Provider’s responsibilities as set forth in this Agreement. 1.10 Term. This Agreement shall commence on the earlier to occur of the Effective Date or Contractor/Service Provider’s commencement of the Required Services hereunder, and shall terminate, subject to Sections 6.1 and 6.2 of this Agreement, when the Parties have complied with all their obligations hereunder; provided, however, provisions which expressly survive termination shall remain in effect. 2. COMPENSATION 2.1 General. For satisfactory performance of the Required Services, City agrees to compensate Contractor/Service Provider in the amount(s) and on the terms set forth in Exhibit A, Section 4. Standard terms for billing and payment are set forth in this Section 2. 2.2 Detailed Invoicing. Contractor/Service Provider agrees to provide City with a detailed invoice for services performed each month, within thirty (30) days of the end of the month in which the services were performed, unless otherwise specified in Exhibit A. Invoicing shall begin on the first of the month following the Effective Date of the Agreement. All charges must be presented in a line item format with each task separately explained in reasonable detail. Each invoice shall include the current monthly amount being billed, the amount invoiced to date, and the remaining amount available under any approved budget. Contractor/Service Provider must obtain prior written authorization from City for any fees or expenses that exceed the estimated budget. 2.3 Payment to Contractor/Service Provider. Upon receipt of a properly prepared invoice and confirmation that the Required Services detailed in the invoice have been satisfactorily performed, City shall pay Contractor/Service Provider for the invoice amount within thirty (30) days. Payment shall be made in accordance with the terms and conditions set forth in Exhibit A and section 2.4, below. At City’s discretion, invoices not timely submitted may be subject to a penalty of up to five percent (5%) of the amount invoiced. 2.4 Retention Policy. City shall retain ten percent (10%) of the amount due for Required Services detailed on each invoice (the “holdback amount”). Upon City review and determination of Project Completion, the holdback amount will be issued to Contractor/Service Provider. 2.5 Reimbursement of Costs. City may reimburse Contractor/Service Provider’s out-of-pocket costs incurred by Contractor/Service Provider in the performance of the Required Services if negotiated in advance and included in Exhibit A. Unless specifically provided in Exhibit A, Contractor/Service Provider shall be responsible for any and all out-of-pocket costs incurred by Contractor/Service Provider in the performance of the Required Services. 2.6 Exclusions. City shall not be responsible for payment to Contractor/Service Provider for any fees or costs in excess of any agreed upon budget, rate or other maximum amount(s) provided for in Exhibit A. City Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 43 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 4 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 shall also not be responsible for any cost: (a) incurred prior to the Effective Date; or (b) arising out of or related to the errors, omissions, negligence or acts of willful misconduct of Contractor/Service Provider, its agents, employees, or subcontractors. 2.7 Payment Not Final Approval. Contractor/Service Provider understands and agrees that payment to the Contractor/Service Provider or reimbursement for any Contractor/Service Provider costs related to the performance of Required Services does not constitute a City final decision regarding whether such payment or cost reimbursement is allowable and eligible for payment under this Agreement, nor does it constitute a waiver of any violation by Contractor/Service Provider of the terms of this Agreement. If City determines that Contractor/Service Provider is not entitled to receive any amount of compensation already paid, City will notify Contractor/Service Provider in writing and Contractor/Service Provider shall promptly return such amount. 3. INSURANCE 3.1 Required Insurance. Contractor/Service Provider must procure and maintain, during the period of performance of Required Services under this Agreement, and for twelve months after completion of Required Services, the policies of insurance described on the attached Exhibit B, incorporated into the Agreement by this reference (the “Required Insurance”). The Required Insurance shall also comply with all other terms of this Section. 3.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions relating to the Required Insurance must be disclosed to and approved by City in advance of the commencement of work. 3.3 Standards for Insurers. Required Insurance must be placed with licensed insurers admitted to transact business in the State of California with a current A.M. Best’s rating of A V or better, or, if insurance is placed with a surplus lines insurer, insurer must be listed on the State of California List of Eligible Surplus Lines Insurers (LESLI) with a current A.M. Best’s rating of no less than A X. For Workers’ Compensation Insurance, insurance issued by the State Compensation Fund is also acceptable. 3.4 Subcontractors. Contractor/Service Provider must include all sub-Contractor/Service Providers/sub- contractors as insureds under its policies and/or furnish separate certificates and endorsements demonstrating separate coverage for those not under its policies. Any separate coverage for sub -Contractor/Service Providers must also comply with the terms of this Agreement. 3.5 Additional Insureds. City, its officers, officials, employees, agents, and volunteers must be named as additional insureds with respect to any policy of general liability, automobile, or pollution insurance specified as required in Exhibit B or as may otherwise be specified by City’s Risk Manager.. The general liability additional insured coverage must be provided in the form of an endorsement to the Contractor/Service Provider’s insurance using ISO CG 2010 (11/85) or its equivalent; such endorsement must not exclude Products/Completed Operations coverage. 3.6 General Liability Coverage to be “Primary.” Contractor/Service Provider’s general liability coverage must be primary insurance as it pertains to the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers is wholly separate from the insurance provided by Contractor/Service Provider and in no way relieves Contractor/Service Provider from its responsibility to provide insurance. Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 44 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 5 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 3.7 No Cancellation. No Required Insurance policy may be canceled by either Party during the required insured period under this Agreement, except after thirty days’ prior written notice to the City by certified mail, return receipt requested. Prior to the effective date of any such cancellation Contractor/Service Provider must procure and put into effect equivalent coverage(s). 3.8 Waiver of Subrogation. Contractor/Service Provider’s insurer(s) will provide a Waiver of Subrogation in favor of the City for each Required Insurance policy under this Agreement. In addition, Contractor/Service Provider waives any right it may have or may obtain to subrogation for a claim against City. 3.9 Verification of Coverage. Prior to commencement of any work, Contractor/Service Provider shall furnish City with original certificates of insurance and any amendatory endorsements necessary to demonstrate to City that Contractor/Service Provider has obtained the Required Insurance in compliance with the terms of this Agreement. The words “will endeavor” and “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents, or representatives” or any similar language must be deleted from all certificates. The required certificates and endorsements should otherwise be on industry standard forms. The City reserves the right to require, at any time, complete, certified copies of all required insurance policies, including endorsements evidencing the coverage required by these specifications. 3.10 Claims Made Policy Requirements. If General Liability, Pollution and/or Asbestos Pollution Liability and/or Errors & Omissions coverage are required and are provided on a claims-made form, the following requirements also apply: a. The “Retro Date” must be shown, and must be before the date of this Agreement or the beginning of the work required by this Agreement. b. Insurance must be maintained, and evidence of insurance must be provided, for at least five (5) years after completion of the work required by this Agreement. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a “Retro Date” prior to the effective date of this Agreement, the Contractor/Service Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of the work required by this Agreement. d. A copy of the claims reporting requirements must be submitted to the City for review. 3.11 Not a Limitation of Other Obligations. Insurance provisions under this section shall not be construed to limit the Contractor/Service Provider’s obligations under this Agreement, including Indemnity. 3.12 Additional Coverage. To the extent that insurance coverage provided by Contractor/Service Provider maintains higher limits than the minimums appearing in Exhibit B, City requires and shall be entitled to coverage for higher limits maintained. Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 45 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 6 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 4. INDEMNIFICATION 4.1. General. To the maximum extent allowed by law, Contractor/Service Provider shall timely and fully protect, defend, reimburse, indemnify and hold harmless City, its elected and appointed officers, agents, employees and volunteers (collectively, “Indemnified Parties”), from and against any and all claims, demands, causes of action, costs, expenses, (including reasonable attorneys’ fees and court costs), liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions, negligence, or willful misconduct of Contractor/Service Provider, its officials, officers, employees, agents, and contractors, arising out of or in connection with the performance of the Required Services, the results of such performance, or this Agreement. This indemnity provision does not include any claims, damages, liability, costs and expenses arising from the sole negligence or willful misconduct of the Indemnified Parties. Also covered is liability arising from, connected with, caused by or claimed to be caused by the active or passive negligent acts or omissions of the Indemnified Parties which may be in combination with the active or passive negligent acts or omissions of the Contractor/Service Provider, its employees, agents or officers, or any third party. 4.2. Modified Indemnity Where Agreement Involves Design Professional Services. Notwithstanding the forgoing, if the services provided under this Agreement are design professional services, as defined by California Civil Code section 2782.8, as may be amended from time to time, the defense and indemnity obligation under Section 1, above, shall be limited to the extent required by California Civil Code section 2782.8. 4.3 Costs of Defense and Award. Included in Contractor/Service Provider’s obligations under this Section 4 is Contractor/Service Provider’s obligation to defend, at Contractor/Service Provider’s own cost, expense and risk, and with counsel approved in writing by City, any and all suits, actions or other legal proceedings that may be brought or instituted against one or more of the Indemnified Parties. Subject to the limitations in this Section 4, Contractor/Service Provider shall pay and satisfy any judgment, award or decree that may be rendered against one or more of the Indemnified Parties for any and all related legal expenses and costs incurred by any of them. 4.4. Contractor/Service Provider’s Obligations Not Limited or Modified. Contractor/Service Provider’s obligations under this Section 4 shall not be limited to insurance proceeds, if any, received by the Indemnified Parties, or by any prior or subsequent declaration by the Contractor/Service Provider. Furthermore, Contractor/Service Provider’s obligations under this Section 4 shall in no way limit, modify or excuse any of Contractor/Service Provider’s other obligations or duties under this Agreement. 4.5. Enforcement Costs. Contractor/Service Provider agrees to pay any and all costs and fees City incurs in enforcing Contractor/Service Provider’s obligations under this Section 4. 4.6 Survival. Contractor/Service Provider’s obligations under this Section 4 shall survive the termination of this Agreement. 5. FINANCIAL INTERESTS OF CONTRACTOR/SERVICE PROVIDER. 5.1 Form 700 Filing. The California Political Reform Act and the Chula Vista Conflict of Interest Code require certain government officials and Contractor/Service Providers performing work for government agencies to publicly disclose certain of their personal assets and income using a Statement of Economic Interests form (Form 700). In order to assure compliance with these requirements, Contractor/Service Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 46 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 7 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 Provider shall comply with the disclosure requirements identified in the attached Exhibit C, incorporated into the Agreement by this reference. 5.2 Disclosures; Prohibited Interests. Independent of whether Contractor/Service Provider is required to file a Form 700, Contractor/Service Provider warrants and represents that it has disclosed to City any economic interests held by Contractor/Service Provider, or its employees or subcontractors who will be performing the Required Services, in any real property or project which is the subject of this Agreement. Contractor/Service Provider warrants and represents that it has not employed or retained any company or person, other than a bona fide employee or approved subcontractor working solely for Contractor/Service Provider, to solicit or secure this Agreement. Further, Contractor/Service Provider warrants and represents that it has not paid or agreed to pay any company or person, other than a bona fide employee or approved subcontractor working solely for Contractor/Service Provider, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor/Service Provider further warrants and represents that no officer or employee of City, has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, the proceeds hereof, or in the business of Contractor/Service Provider or Contractor/Service Provider’s subcontractors. Contractor/Service Provider further agrees to notify City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. For breach or violation of any of these warranties, City shall have the right to rescind this Agreement without liability. 5.3 Levine Act. California Government Code section 84308, commonly known as the Levine Act, prohibits public agency officers from participating in any action related to a contract if such officer receives political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution by a party to be awarded a specific contract. In order to assure compliance with these requirements, Contractor/Service Provider shall comply with the disclosure requirements identified in the attached Exhibit D, incorporated into the Agreement by this reference. 6. REMEDIES 6.1 Termination for Cause. If for any reason whatsoever Contractor/Service Provider shall fail to perform the Required Services under this Agreement, in a proper or timely manner, or if Contractor/Service Provider shall violate any of the other covenants, agreements or conditions of this Agreement (each a “Default”), in addition to any and all other rights and remedies City may have under this Agreement, at law or in equity, City shall have the right to terminate this Agreement by giving five (5) days written notice to Contractor/Service Provider. Such notice shall identify the Default and the Agreement termination date. If Contractor/Service Provider notifies City of its intent to cure such Default prior to City’s specified termination date, and City agrees that the specified Default is capable of being cured, City may grant Contractor/Service Provider up to ten (10) additional days after the designated termination date to effectuate such cure. In the event of a termination under this Section 6.1, Contractor/Service Provider shall immediately provide City any and all ”Work Product” (defined in Section 7 below) prepared by Contractor/Service Provider as part of the Required Services. Such Work Product shall be City’s sole and exclusive property as provided in Section 7 hereof. Contractor/Service Provider may be entitled to compensation for work satisfactorily performed prior to Contractor/Service Provider’s receipt of the Default notice; provided, however, in no event shall such compensation exceed the amount that would have been payable under this Agreement for such work, and any such compensation shall be reduced by any costs incurred or projected to be incurred by City as a result of the Default. Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 47 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 8 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 6.2 Termination or Suspension for Convenience of City. City may suspend or terminate this Agreement, or any portion of the Required Services, at any time and for any reason, with or without cause, by giving specific written notice to Contractor/Service Provider of such termination or suspension at least fifteen (15) days prior to the effective date thereof. Upon receipt of such notice, Contractor/Service Provider shall immediately cease all work under the Agreement and promptly deliver all “Work Product” (defined in Section 7 below) to City. Such Work Product shall be City's sole and exclusive property as provided in Section 7 hereof. Contractor/Service Provider shall be entitled to receive just and equitable compensation for this Work Product in an amount equal to the amount due and payable under this Agreement for work satisfactorily performed as of the date of the termination/suspension notice plus any additional remaining Required Services requested or approved by City in advance that would maximize City’s value under the Agreement. 6.3 Waiver of Claims. In the event City terminates the Agreement in accordance with the terms of this Section, Contractor/Service Provider hereby expressly waives any and all claims for damages or compensation as a result of such termination except as expressly provided in this Section 6. 6.4 Administrative Claims Requirements and Procedures. No suit or arbitration shall be brought arising out of this Agreement against City unless a claim has first been presented in writing and filed with City and acted upon by City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, as same may be amended, the provisions of which, including such policies and procedures used by City in the implementation of same, are incorporated herein by this reference. Upon request by City, Contractor/Service Provider shall meet and confer in good faith with City for the purpose of resolving any dispute over the terms of this Agreement. 6.5 Governing Law/Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in San Diego County, State of California. Contractor/Service Provider hereby waives any right to remove any action from San Diego County as may otherwise be permitted by California Code of Civil Procedure section 394. 6.6 Service of Process. Contractor/Service Provider agrees that it is subject to personal jurisdiction in California. If Contractor/Service Provider is a foreign corporation, limited liability company, or partnership that is not registered with the California Secretary of State, Contractor/Service Provider irrevocably consents to service of process on Contractor/Service Provider by first class mail directed to the individual and address listed under “For Legal Notice,” in section 1.B. of Exhibit A to this Agreement, and that such service shall be effective five days after mailing. 7. OWNERSHIP AND USE OF WORK PRODUCT All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials or properties produced in whole or in part under this Agreement in connection with the performance of the Required Services (collectively “Work Product”) shall be the sole and exclusive property of City. No such Work Product shall be subject to private use, copyrights or patent rights by Contractor/Service Provider in the United States or in any other country without the express, prior written consent of City. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, copyright or patent, in whole or in part, any such Work Product, without requiring any permission of Contractor/Service Provider, except as may be limited by the provisions of the Public Records Act or expressly prohibited by other applicable laws. With respect to computer files containing data generated as Work Product, Contractor/Service Provider shall make available to City, upon reasonable written request by City, the necessary functional computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 48 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 9 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 8. GENERAL PROVISIONS 8.1 Amendment. This Agreement may be amended, but only in writing signed by both Parties. 8.2 Assignment. City would not have entered into this Agreement but for Contractor/Service Provider’s unique qualifications and traits. Contractor/Service Provider shall not assign any of its rights or responsibilities under this Agreement, nor any part hereof, without City’s prior written consent, which City may grant, condition or deny in its sole discretion. 8.3 Authority. The person(s) executing this Agreement for Contractor/Service Provider warrants and represents that they have the authority to execute same on behalf of Contractor/Service Provider and to bind Contractor/Service Provider to its obligations hereunder without any further action or direction from Contractor/Service Provider or any board, principle or officer thereof. 8.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one Agreement after each Party has signed such a counterpart. 8.5 Entire Agreement. This Agreement together with all exhibits attached hereto and other agreements expressly referred to herein, constitutes the entire Agreement between the Parties with respect to the subject matter contained herein. All exhibits referenced herein shall be attached hereto and are incorporated herein by reference. All prior or contemporaneous agreements, understandings, representations, warranties and statements, oral or written, are superseded. 8.6 Record Retention. During the course of the Agreement and for three (3) years following completion of the Required Services, Contractor/Service Provider agrees to maintain, intact and readily accessible, all data, documents, reports, records, contracts, and supporting materials relating to the performance of the Agreement, including accounting for costs and expenses charged to City, including such records in the possession of sub-contractors/sub-Contractor/Service Providers. 8.7 Further Assurances. The Parties agree to perform such further acts and to execute and deliver such additional documents and instruments as may be reasonably required in order to carry out the provisions of this Agreement and the intentions of the Parties. 8.8 Independent Contractor. Contractor/Service Provider is and shall at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, agents or volunteers shall have control over the conduct of Contractor/Service Provider or any of Contractor/Service Provider’s officers, employees, or agents (“Contractor/Service Provider Related Individuals”), except as set forth in this Agreement. No Contractor/Service Provider Related Individuals shall be deemed employees of City, and none of them shall be entitled to any benefits to which City employees are entitled, including but not limited to, overtime, retirement benefits, worker's compensation benefits, injury leave or other leave benefits. Furthermore, City will not withhold state or federal income tax, social security tax or any other payroll tax with respect to any Contractor/Service Provider Related Individuals; instead, Contractor/Service Provider shall be solely responsible for the payment of same and shall hold the City harmless with resp ect to same. Contractor/Service Provider shall not at any time or in any manner represent that it or any of its Contractor/Service Provider Related Individuals are employees or agents of City. Contractor/Service Provider shall not incur or have the power to incur any debt, obligation or liability whatsoever against City, or bind City in any manner. Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 49 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 10 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 8.9 Notices. All notices, demands or requests provided for or permitted to be given pursuant to this Agreement must be in writing. All notices, demands and requests to be sent to any Party shall be deemed to have been properly given or served if personally served or deposited in the United States mail, addressed to such Party, postage prepaid, registered or certified, with return receipt requested, at the addresses identified in this Agreement at the places of business for each of the designated Parties as indicated in Exhibit A, or otherwise provided in writing. 8.10 Electronic Signatures. Each Party agrees that the electronic signatures, whether digital or encrypted, of the Parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic Signature means any electronic sound, symbol, or process attached to or logically associated with a record and executed and adopted by a Party with the intent to sign such record, including facsimile or email electronic signatures, pursuant to the California Uniform Electronic Transactions Act (Cal. Civ. Code §§ 1633.1 to 1633.17) as amended from time to time. End of page. Next page is signature page.) Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 50 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 1 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 SIGNATURE PAGE CONTRACTOR/SERVICE PROVIDER SERVICES AGREEMENT IN WITNESS WHEREOF, by executing this Agreement where indicated below, City and Contractor/Service Provider agree that they have read and understood all terms and conditions of the Agreement, that they fully agree and consent to bound by same, and that they are freely entering into this Agreement as of the Effective Date. BODYWORKS COLLISION, INC CITY OF CHULA VISTA BY:________________________________ BY: ________________________________ LIISA THOMAS TIFFANY ALLEN PRESIDENT CITY MANAGER APPROVED AS TO FORM BY: _______________________________ Marco Verdugo City Attorney Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Procurement Review Page 51 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 12 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 EXHIBIT A SCOPE OF WORK AND PAYMENT TERMS 1. Contact People for Contract Administration and Legal Notice A. City Contract Administration: Alicia Granados 1800 Maxwell Road, Chula Vista, CA 91911 619)397-6145 agranados@chulavistaca.gov For Legal Notice Copy to: City of Chula Vista City Attorney 276 Fourth Avenue, Chula Vista, CA 91910 619-691-5037 CityAttorney@chulavistaca.gov B. Contractor/Service Provider Contract Administration: BODYWORKS COLLISION, INC 753 10th Street, Imperial Beach, CA 91932 619)420-6300 (office) / (619)318-1121 (cellular) bodyworkscollisioninc@gmail.com For Legal Notice Copy to: BodyWorks Collision Holdings 1, Inc., Liisa Thomas, President 753 10th Street, Imperial Beach, CA 91932 619)420-6300 (office) / (619)318-1121 (cellular) bodyworkscollisioninc@gmail.com 2. Required Services A. General Description: Contractor/Service Provider BodyWorks Collision, Inc will provide collision repair for automobiles, vans, trucks, and emergency vehicles and equipment. This may include refinishing and painting of parts, components, and equipment. B. Detailed Description: a) Bid Award: The City intends to award contracts to multiple firms for collision repair services. For each new job that arises the City will request quotes from the selected firms and the job will be awarded based on the best combination of price and turnaround time. b) Quality of Work: Repair and refinishing work must meet an acceptable level in terms of cost, time and workmanship as determined by Fleet management. All paintwork will be guaranteed against cracking, peeling, lifting, flaking, and discoloration for the life of the vehicle. A base coat/ clear coat two-stage Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 52 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 13 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 paint process will be used in all instances, unless otherwise specified by Fleet staff. Failure to perform repairs properly and on a timely basis will be considered grounds for terminating this agreement. c) Warranty & Quality Assurance: All repairs come with workmanship warranties to ensure long-lasting results. Each vehicle undergoes comprehensive quality control inspections prior to delivery, maintaining high standards of repair and overall vehicle quality. d) Response / Turnaround: i. Generally, work will be scheduled with 24 to 48 hours advance notice, and with reasonable time to complete the requested repairs. ii. A significant amount of the work covered by this agreement will be performed on emergency response vehicles. In these cases, little or no advance notice may be provided. The vendor must be willing to make whatever arrangements are necessary to ensure that these vehicles are returned to service as quickly as possible. iii. Vendor will provide vehicle pickup and delivery options. If not drivable, the city will arrange for towing. e) Shop Experience Level: i. All repair work will be performed by journey-level collision repair technicians. "ASE" or "I- CAR" certification in automotive body repair is highly desirable. ii. The vendor will use the most current repair methods and materials available and will employ suitable repair equipment to ensure the satisfactory execution of any repair. iii. The vendor will be required to subscribe to multiple manufacturers provided databases to ensure proper manufacturer mandated procedures throughout the repair process. This insures the safe and quality of repairs. f) Location: The vendor’s facility shall be located within a 25-mile radius of the City of Chula Vista’s Public Works Yard located at 1800 Maxwell Rd. Chula Vista, CA 91911. g) Parts i. The vendor will provide all parts, unless other arrangements are made with the City’s Fleet staff. ii. All parts will be purchased new, from the original equipment manufacturer (OEM). iii. If an "OE" part is not available or it is evident that procuring an "OE" part will cause excessive downtime, acceptable substitutes may be used, with the advance approval of the City’s Fleet staff. Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 53 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 14 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 iv. "Rebuilt" or "remanufactured" assemblies may be used in the repair of equipment covered by this agreement, if approved by the City’s Fleet staff. h) Estimates: i. An estimate of the required parts and labor for each job will be provided in advance, to City’s Fleet staff, who will give written approval to proceed with repairs. ii. Labor estimates will be based on job times published in the current edition of "Chilton Estimator's Guide," "Mitchell Collision Estimating Guide," "Motor Crash Estimating Guide,” or their electronic equivalents. iii. Work that is not covered by the collision-estimating guides noted above will be quoted on a time and materials" basis. iv. The total price quoted in any estimate may not be exceeded without advance approval from City’s Fleet staff. If during the course of the originally estimated repairs it is noted that further repairs will be needed, another estimate will be submitted to Fleet staff for approval. i) Cost Limits: All repairs require advance written approval from the City’s Fleet Management staff. The vendor will not exceed the total amount of the purchase order without written approval. j) Regulatory Compliance: Vendor will comply with all policies, guidelines, rules and regulations administered by the following agencies: i. Bureau of Automotive Repair (BAR) ii. Environmental Protection Agency (EPA) - State and Federal iii. Occupational Safety and Health (OSHA) - State and Federal iv. Any other agencies that regulate: 1) Automotive repair 2) Collision repair 3) Discharge into sanitary and storm sewers 4) Hazardous materials and waste 5) Paint and solvent emissions k) Invoicing: Vendor agrees to submit itemized invoices to the City’s Fleet Staff, immediately upon completion of each job. All "miscellaneous" charges and travel time will be described fully. Purchase Order numbers must be identified on all invoices. Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 54 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 15 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 3. Term: In accordance with Section 1.10 of this Agreement, the term of this Agreement shall begin March 3, 2026 and end on March 2, 2029 for completion of all Required Services. 4. Compensation: A. Form of Compensation Time and Materials. For performance of the Required Services by Contractor/Service Provider as identified in Section 2.B., above, City shall pay Contractor/Service Provider for the productive hours of time spent by Contractor/Service Provider in the performance of the Required Services, at the rates or amounts as indicated below: 1. Standard Labor Rate – Body: $70.00/hr.; Refinish: $70.00/hr.; Frame: $125.00/hr.; Mechanical: 175.00/hr.; Electrical: $175.00/hr.; Aluminum: $105.00/hr.; Paint and materials: $55.00/hr.; Total loss storage: First three (3) days free, $75.00/day after the first three (3) free days. 2. Specialized Labor Rate – Please see "1. Standard Labor Rate” immediately above. 3. Emergency/After-Hours Labor Rate – N/A 4. Parts Markup (above cost %) – 20% 5. Parts Discount (off retail pricing %) – N/A 6. Materials Markup (above cost %) – N/A 7. Materials Discount (off retail pricing %) – N/A B. Reimbursement of Costs None, the compensation includes all costs Notwithstanding the foregoing, the maximum amount to be paid to the Contractor/Service Provider for services performed through March 2, 2029 shall not exceed $1,000,000. 5. Special Provisions: Permitted Sub-Contractor/Service Providers: Not applicable. Security for Performance: Not applicable. Notwithstanding the completion date set forth in Section 3 above, City has option to extend this Agreement for two (2) additional one-year terms or March 2, 2031. The City Manager or Director of Finance/Treasurer shall be authorized to exercise the extensions on behalf of the City. If the City exercises an option to extend, each extension shall be on the same terms and conditions contained herein, provided that the amounts specified in Section 4 above may be increased by up to the change in the annual San Diego Area Consumer Price Index, in an amount not to exceed 5% for each extension for each extension. The City shall give written notice to Contractor/Service Provider of the City’s election to exercise the extension via the Notice of Exercise of Option to Extend document. Such notice shall be provided at least thirty (30) days prior to the expiration of the term. Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 55 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 16 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 EXHIBIT B INSURANCE REQUIREMENTS Contractor/Service Provider shall adhere to all terms and conditions of Section 3 of the Agreement and agrees to provide the following types and minimum amounts of insurance, as indicated by checking the applicable boxes x). Type of Insurance Minimum Amount Form General Liability: Including products and completed operations, personal and advertising injury 2,000,000 per occurrence for bodily injury, personal injury including death), and property damage. If Commercial General Liability insurance with a general aggregate limit is used, either the general aggregate limit must apply separately to this Agreement or the general aggregate limit must be twice the required occurrence limit Additional Insured Endorsement or Blanket AI Endorsement for City* Waiver of Recovery Endorsement Insurance Services Office Form CG 00 01 Must be primary and must not exclude Products/Completed Operations Automobile Liability $1,000,000 per accident for bodily injury, including death, and property damage Insurance Services Office Form CA 00 01 Code 1-Any Auto Code 8-Hired Code 9-Non Owned Workers’ Compensation Employer’s Liability 1,000,000 each accident 1,000,000 disease policy limit 1,000,000 disease each employee Waiver of Recovery Endorsement Other Negotiated Insurance Terms: NONE Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 56 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 17 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 EXHIBIT C CONTRACTOR/SERVICE PROVIDER CONFLICT OF INTEREST DESIGNATION The Political Reform Act1 and the Chula Vista Conflict of Interest Code2 (“Code”) require designated state and local government officials, including some Contractor/Service Providers, to make certain public disclosures using a Statement of Economic Interests form (Form 700). Once filed, a Form 700 is a public document, accessible to any member of the public. In addition, Contractor/Service Providers designated to file the Form 700 are also required to comply with certain ethics training requirements.3 A. Contractor/Service Provider IS a corporation or limited liability company and is therefore EXCLUDED4 from disclosure. B. Contractor/Service Provider is NOT a corporation or limited liability company and disclosure designation is as follows: APPLICABLE DESIGNATIONS FOR INDIVIDUAL(S) ASSIGNED TO PROVIDE SERVICES Category descriptions available at www.chulavistaca.gov/departments/city-clerk/conflict-of-interest-code.) Name Email Address Applicable Designation Enter Name of Each Individual Who Will Be Providing Service Under the Contract – If individuals have different disclosure requirements, duplicate this row and complete separately for each individual Enter email address(es) A. Full Disclosure B. Limited Disclosure (select one or more of the categories under which the Contractor shall file): 1. 2. 3. 4. 5. 6. 7. Justification: C. Excluded from Disclosure 1. Required Filers Each individual who will be performing services for the City pursuant to the Agreement and who meets the definition of “Contractor/Service Provider,” pursuant to FPPC Regulation 18700.3, must file a Form 700. 2. Required Filing Deadlines Each initial Form 700 required under this Agreement shall be filed with the Office of the City Clerk via the City's online filing system, NetFile, within 30 days of the approval of the Agreement. Additional Form 700 filings will be required annually on April 1 during the term of the Agreement, and within 30 days of the termination of the Agreement. 3. Filing Designation The City Department Director will designate each individual who will be providing services to the City pursuant to the Agreement as full disclosure, limited disclosure, or excluded from disclosure, based on an analysis of the services the Contractor/Service Provider will provide. Notwithstanding this designation or anything in the Agreement, the Contractor/Service Provider is ultimately responsible for complying with FPPC regulations and filing requirements. If you have any questions regarding filing requirements, please do not hesitate to contact the City Clerk at (619)691-5041, or the FPPC at 1-866-ASK-FPPC, or (866) 275-3772 *2. Pursuant to the duly adopted City of Chula Vista Conflict of Interest Code, this document shall serve as the written determination of the Contractor’s requirement to comply with the disclosure requirements set forth in the Code. Completed by: Alicia Granados 1 Cal. Gov. Code §§81000 et seq.; FPPC Regs. 18700.3 and 18704. 2 Chula Vista Municipal Code §§2.02.010-2.02.040. 3 Cal. Gov. Code §§53234, et seq. 4 CA FPPC Adv. A-15-147 (Chadwick) (2015); Davis v. Fresno Unified School District (2015) 237 Cal.App.4th 261; FPPC Reg. 18700.3 (Consultant defined as an “individual” who participates in making a governmental decision; “individual” does not incl ude corporation or limited liability company). Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 57 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 18 City of Chula Vista Agreement No.: 2026-005 Service Provider Name: BodyWorks Collision, Inc Rev. 1/14/2025 EXHIBIT D CONSULTANT LEVINE ACT DISCLOSURE California Government Code section 84308, commonly referred to as the Levine Act, prohibits any City of Chula Vista Officer5 (“Officer”) from taking part in decisions related to a contract if the Officer received a political contribution totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution by a party to be awarded a specific contract. The Levine Act does not apply to competitively bid, labor, or personal employment contracts. A. The Levine Act (Govt. Code §84308) DOES NOT apply to this Agreement. B. The Levine Act (Govt. Code §84308) does apply to this Agreement and the required disclosure is as follows: Current Officers can be located on the City of Chula Vista’s websites below: Mayor & Council - https://www.chulavistaca.gov/departments/mayor-council City Attorney - https://www.chulavistaca.gov/departments/city-attorney/about-us Planning Commissioners – www.chulavistaca.gov/pc Candidate for Elected Office – www.chulavistaca.gov/elections 1. Have you or your company, or any agent on behalf of you or your company, made political contributions totaling more than $250 to any Officer in the 12 months preceding the date you submitted your proposal, the date you completed this form, or the anticipated date of any Council action related to this Agreement? YES: If yes, which Officer(s): Click or tap here to enter text. NO: 2. Do you or your company, or any agent on behalf of you or your company, anticipate or plan to make political contributions totaling more than $250 to any Officer in the 12 months following the finalization of this Agreement or any Council action related to this Agreement? YES: If yes, which Officer(s): Click or tap here to enter text. NO: Answering yes to either question above may not preclude the City of Chula Vista from entering into or taking any subsequent action related to the Agreement. However, it may preclude the identified Officer(s) from participating in any actions related to the Agreement. 5 “Officer” means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency. GC § 84308 Docusign Envelope ID: 097C549E-D96D-4409-8020-8D3D6393AAF8 Page 58 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 1 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 CITY OF CHULA VISTA CONTRACTOR/SERVICE PROVIDER SERVICES AGREEMENT WITH MJP ENTERPRISES, INC, DBA ROMAN’S TRUCK BODY AND PAINT TO PROVIDE COLLISION REPAIR OF CITY VEHICLES This Agreement is entered into effective as of March 3, 2026 (“Effective Date”) by and between the City of Chula Vista, a chartered municipal corporation (“City”) and MJP Enterprises, Inc, dba Roman’s Truck Body and Paint, a California Corporation) (“Contractor/Service Provider”) (collectively, the “Parties” and, individually, a “Party”) with reference to the following facts: RECITALS WHEREAS, the City requires Collision Repair Services for City’s fleet of vehicles and equipment; and WHEREAS, the City desires to procure qualified contractors to perform a variety of collision repair services; and WHEREAS, on October 3, 2025, the City issued a Request for Proposal (RFP) for Collision Repair Services; and WHEREAS, the City received two (2) proposals from contractors intertested in providing collision repair services; and WHEREAS, the City contractor selection committee completed its review of the proposals and determined MJP Enterprises, Inc, dba Roman’s Truck Body and Paint as one of two (2) firms to provide such services; and WHEREAS, the contractor selection process has been conducted in accordance with Section 2.56.070.B of the Chula Vista Municipal Code; and WHEREAS, the City may procure work on zero up to several projects of varying size and complexity throughout the duration of the contractor agreement; and WHEREAS, the contractor agreement will be a three-year contract with two (2) one-year options to extend and the combined total of all assigned projects per the contractor agreement will not exceed $1,000,000 in the aggregate; and WHEREAS, Contractor/Service Provider warrants and represents that it is experienced and staffed in a manner such that it can deliver the services required of Contractor/Service Provider to City in accordance with the time frames and the terms and conditions of this Agreement. End of Recitals. Next Page Starts Obligatory Provisions.) Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 59 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 OBLIGATORY PROVISIONS NOW, THEREFORE, in consideration of the above recitals, the covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which the Parties hereby acknowledge, City and Contractor/Service Provider hereby agree as follows: 1. SERVICES 1.1 Required Services. Contractor/Service Provider agrees to perform the services, and deliver to City the Deliverables” (if any) described in the attached Exhibit A, incorporated into the Agreement by this reference, within the time frames set forth therein, time being of the essence for this Agreement. The services and/or Deliverables described in Exhibit A shall be referred to herein as the “Required Services.” 1.2 Reductions in Scope of Work. City may independently, or upon request from Contractor/Service Provider, from time to time, reduce the Required Services to be performed by the Contractor/Service Provider under this Agreement. Upon doing so, City and Contractor/Service Provider agree to meet and confer in good faith for the purpose of negotiating a corresponding reduction in the compensation associated with the reduction. 1.3 Additional Services. Subject to compliance with the City’s Charter, codes, policies, procedures and ordinances governing procurement and purchasing authority, City may request Contractor/Service Provider provide additional services related to the Required Services (“Additional Services”). If so, City and Contractor/Service Provider agree to meet and confer in good faith for the purpose of negotiating an amendment to Exhibit A, to add the Additional Services. Unless otherwise agreed, compensation for the Additional Services shall be charged and paid consistent with the rates and terms already provided therein. Once added to Exhibit A, “Additional Services” shall also become “Required Services” for purposes of this Agreement. 1.4 Standard of Care. Contractor/Service Provider expressly warrants and agrees that any and all Required Services hereunder shall be performed in accordance with the highest standard of care exercised by members of the profession currently practicing under similar conditions and in similar locations. 1.5 No Waiver of Standard of Care. Where approval by City is required, it is understood to be conceptual approval only and does not relieve the Contractor/Service Provider of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the Contractor/Service Provider or its subcontractors. 1.6 Security for Performance. In the event that Exhibit A Section 5 indicates the need for Contractor/Service Provider to provide additional security for performance of its duties under this Agreement, Contractor/Service Provider shall provide such additional security prior to commencement of its Required Services in the form and on the terms prescribed on Exhibit A, or as otherwise prescribed by the City Attorney. 1.7 Compliance with Laws. In its performance of the Required Services, Contractor/Service Provider shall comply with any and all applicable federal, state and local laws, including the Chula Vista Municipal Code. 1.8 Business License. Prior to commencement of work, Contractor/Service Provider shall obtain a business license from City. Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 60 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 3 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 1.9 Subcontractors. Prior to commencement of any work, Contractor/Service Provider shall submit for City’s information and approval a list of any and all subcontractors to be used by Contractor/Service Provider in the performance of the Required Services. Contractor/Service Provider agrees to take appropriate measures necessary to ensure that all subcontractors and personnel utilized by the Contractor/Service Provider to complete its obligations under this Agreement comply with all applicable laws, regulations, ordinances, and policies, whether federal, state, or local. In addition, if any subcontractor is expected to fulfill any responsibilities of the Contractor/Service Provider under this Agreement, Contractor/Service Provider shall ensure that each and every subcontractor carries out the Contractor/Service Provider’s responsibilities as set forth in this Agreement. 1.10 Term. This Agreement shall commence on the earlier to occur of the Effective Date or Contractor/Service Provider’s commencement of the Required Services hereunder, and shall terminate, subject to Sections 6.1 and 6.2 of this Agreement, when the Parties have complied with all their obligations hereunder; provided, however, provisions which expressly survive termination shall remain in effect. 2. COMPENSATION 2.1 General. For satisfactory performance of the Required Services, City agrees to compensate Contractor/Service Provider in the amount(s) and on the terms set forth in Exhibit A, Section 4. Standard terms for billing and payment are set forth in this Section 2. 2.2 Detailed Invoicing. Contractor/Service Provider agrees to provide City with a detailed invoice for services performed each month, within thirty (30) days of the end of the month in which the services were performed, unless otherwise specified in Exhibit A. Invoicing shall begin on the first of the month following the Effective Date of the Agreement. All charges must be presented in a line item format with each task separately explained in reasonable detail. Each invoice shall include the current monthly amount being billed, the amount invoiced to date, and the remaining amount available under any approved budget. Contractor/Service Provider must obtain prior written authorization from City for any fees or expenses that exceed the estimated budget. 2.3 Payment to Contractor/Service Provider. Upon receipt of a properly prepared invoice and confirmation that the Required Services detailed in the invoice have been satisfactorily performed, City shall pay Contractor/Service Provider for the invoice amount within thirty (30) days. Payment shall be made in accordance with the terms and conditions set forth in Exhibit A and section 2.4, below. At City’s discretion, invoices not timely submitted may be subject to a penalty of up to five percent (5%) of the amount invoiced. 2.4 Retention Policy. City shall retain ten percent (10%) of the amount due for Required Services detailed on each invoice (the “holdback amount”). Upon City review and determination of Project Completion, the holdback amount will be issued to Contractor/Service Provider. 2.5 Reimbursement of Costs. City may reimburse Contractor/Service Provider’s out-of-pocket costs incurred by Contractor/Service Provider in the performance of the Required Services if negotiated in advance and included in Exhibit A. Unless specifically provided in Exhibit A, Contractor/Service Provider shall be responsible for any and all out-of-pocket costs incurred by Contractor/Service Provider in the performance of the Required Services. 2.6 Exclusions. City shall not be responsible for payment to Contractor/Service Provider for any fees or costs in excess of any agreed upon budget, rate or other maximum amount(s) provided for in Exhibit A. City Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 61 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 4 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 shall also not be responsible for any cost: (a) incurred prior to the Effective Date; or (b) arising out of or related to the errors, omissions, negligence or acts of willful misconduct of Contractor/Service Provider, its agents, employees, or subcontractors. 2.7 Payment Not Final Approval. Contractor/Service Provider understands and agrees that payment to the Contractor/Service Provider or reimbursement for any Contractor/Service Provider costs related to the performance of Required Services does not constitute a City final decision regarding whether such payment or cost reimbursement is allowable and eligible for payment under this Agreement, nor does it constitute a waiver of any violation by Contractor/Service Provider of the terms of this Agreement. If City determines that Contractor/Service Provider is not entitled to receive any amount of compensation already paid, City will notify Contractor/Service Provider in writing and Contractor/Service Provider shall promptly return such amount. 3. INSURANCE 3.1 Required Insurance. Contractor/Service Provider must procure and maintain, during the period of performance of Required Services under this Agreement, and for twelve months after completion of Required Services, the policies of insurance described on the attached Exhibit B, incorporated into the Agreement by this reference (the “Required Insurance”). The Required Insurance shall also comply with all other terms of this Section. 3.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions relating to the Required Insurance must be disclosed to and approved by City in advance of the commencement of work. 3.3 Standards for Insurers. Required Insurance must be placed with licensed insurers admitted to transact business in the State of California with a current A.M. Best’s rating of A V or better, or, if insurance is placed with a surplus lines insurer, insurer must be listed on the State of California List of Eligible Surplus Lines Insurers (LESLI) with a current A.M. Best’s rating of no less than A X. For Workers’ Compensation Insurance, insurance issued by the State Compensation Fund is also acceptable. 3.4 Subcontractors. Contractor/Service Provider must include all sub-Contractor/Service Providers/sub- contractors as insureds under its policies and/or furnish separate certificates and endorsements demonstrating separate coverage for those not under its policies. Any separate coverage for sub -Contractor/Service Providers must also comply with the terms of this Agreement. 3.5 Additional Insureds. City, its officers, officials, employees, agents, and volunteers must be named as additional insureds with respect to any policy of general liability, automobile, or pollution insurance specified as required in Exhibit B or as may otherwise be specified by City’s Risk Manager.. The general liability additional insured coverage must be provided in the form of an endorsement to the Contractor/Service Provider’s insurance using ISO CG 2010 (11/85) or its equivalent; such endorsement must not exclud e Products/Completed Operations coverage. 3.6 General Liability Coverage to be “Primary.” Contractor/Service Provider’s general liability coverage must be primary insurance as it pertains to the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers is wholly separate from the insurance provided by Contractor/Service Provider and in no way relieves Contractor/Service Provider from its responsibility to provide insurance. Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 62 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 5 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 3.7 No Cancellation. No Required Insurance policy may be canceled by either Party during the required insured period under this Agreement, except after thirty days’ prior written notice to the City by certified mail, return receipt requested. Prior to the effective date of any such cancellation Contractor/Service Provider must procure and put into effect equivalent coverage(s). 3.8 Waiver of Subrogation. Contractor/Service Provider’s insurer(s) will provide a Waiver of Subrogation in favor of the City for each Required Insurance policy under this Agreement. In addition, Contractor/Service Provider waives any right it may have or may obtain to subrogation for a claim against City. 3.9 Verification of Coverage. Prior to commencement of any work, Contractor/Service Provider shall furnish City with original certificates of insurance and any amendatory endorsements necessary to demonstrate to City that Contractor/Service Provider has obtained the Required Insurance in compliance with the terms of this Agreement. The words “will endeavor” and “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents, or representatives” or any similar language must be deleted from all certificates. The required certificates and endorsements should otherwise be on industry standard forms. The City reserves the right to require, at any time, complete, certified copies of all required insurance policies, including endorsements evidencing the coverage required by these specifications. 3.10 Claims Made Policy Requirements. If General Liability, Pollution and/or Asbestos Pollution Liability and/or Errors & Omissions coverage are required and are provided on a claims-made form, the following requirements also apply: a. The “Retro Date” must be shown, and must be before the date of this Agreement or the beginning of the work required by this Agreement. b. Insurance must be maintained, and evidence of insurance must be provided, for at least five (5) years after completion of the work required by this Agreement. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a “Retro Date” prior to the effective date of this Agreement, the Contractor/Service Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of the work required by this Agreement. d. A copy of the claims reporting requirements must be submitted to the City for review. 3.11 Not a Limitation of Other Obligations. Insurance provisions under this section shall not be construed to limit the Contractor/Service Provider’s obligations under this Agreement, including Indemnity. 3.12 Additional Coverage. To the extent that insurance coverage provided by Contractor/Service Provider maintains higher limits than the minimums appearing in Exhibit B, City requires and shall be entitled to coverage for higher limits maintained. Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 63 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 6 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 4. INDEMNIFICATION 4.1. General. To the maximum extent allowed by law, Contractor/Service Provider shall timely and fully protect, defend, reimburse, indemnify and hold harmless City, its elected and appointed officers, agents, employees and volunteers (collectively, “Indemnified Parties”), from and against any and all claims, demands, causes of action, costs, expenses, (including reasonable attorneys’ fees and court costs), liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions, negligence, or willful misconduct of Contractor/Service Provider, its officials, officers, employees, agents, and contractors, arising out of or in connection with the performance of the Required Services, the results of such performance, or this Agreement. This indemnity provision does not include any claims, damages, liability, costs and expenses arising from the sole negligence or willful misconduct of the Indemnified Parties. Also covered is liability arising from, connected with, caused by or claimed to be caused by the active or passive negligent acts or omissions of the Indemnified Parties which may be in combination with the active or passive negligent acts or omissions of the Contractor/Service Provider, its employees, agents or officers, or any third party. 4.2. Modified Indemnity Where Agreement Involves Design Professional Services. Notwithstanding the forgoing, if the services provided under this Agreement are design professional services, as defined by California Civil Code section 2782.8, as may be amended from time to time, the defense and indemnity obligation under Section 1, above, shall be limited to the extent required by California Civil Code section 2782.8. 4.3 Costs of Defense and Award. Included in Contractor/Service Provider’s obligations under this Section 4 is Contractor/Service Provider’s obligation to defend, at Contractor/Service Provider’s own cost, expense and risk, and with counsel approved in writing by City, any and all suits, actions or other legal proceedings that may be brought or instituted against one or more of the Indemnified Parties. Subject to the limitations in this Section 4, Contractor/Service Provider shall pay and satisfy any judgment, award or decree that may be rendered against one or more of the Indemnified Parties for any and all related legal expenses and costs incurred by any of them. 4.4. Contractor/Service Provider’s Obligations Not Limited or Modified. Contractor/Service Provider’s obligations under this Section 4 shall not be limited to insurance proceeds, if any, received by the Indemnified Parties, or by any prior or subsequent declaration by the Contractor/Service Provider. Furthermore, Contractor/Service Provider’s obligations under this Section 4 shall in no way limit, modify or excuse any of Contractor/Service Provider’s other obligations or duties under this Agreement. 4.5. Enforcement Costs. Contractor/Service Provider agrees to pay any and all costs and fees City incurs in enforcing Contractor/Service Provider’s obligations under this Section 4. 4.6 Survival. Contractor/Service Provider’s obligations under this Section 4 shall survive the termination of this Agreement. 5. FINANCIAL INTERESTS OF CONTRACTOR/SERVICE PROVIDER. 5.1 Form 700 Filing. The California Political Reform Act and the Chula Vista Conflict of Interest Code require certain government officials and Contractor/Service Providers performing work for government agencies to publicly disclose certain of their personal assets and income using a Statement of Economic Interests form (Form 700). In order to assure compliance with these requirements, Contractor/Service Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 64 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 7 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 Provider shall comply with the disclosure requirements identified in the attached Exhibit C, incorporated into the Agreement by this reference. 5.2 Disclosures; Prohibited Interests. Independent of whether Contractor/Service Provider is required to file a Form 700, Contractor/Service Provider warrants and represents that it has disclosed to City any economic interests held by Contractor/Service Provider, or its employees or subcontractors who will be performing the Required Services, in any real property or project which is the subject of this Agreement. Contractor/Service Provider warrants and represents that it has not employed or retained any company or person, other than a bona fide employee or approved subcontractor working solely for Contractor/Service Provider, to solicit or secure this Agreement. Further, Contractor/Service Provider warrants and represents that it has not paid or agreed to pay any company or person, other than a bona fide employee or approved subcontractor working solely for Contractor/Service Provider, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor/Service Provider further warrants and represents that no officer or employee of City, has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, the proceeds hereof, or in the business of Contractor/Service Provider or Contractor/Service Provider’s subcontractors. Contractor/Service Provider further agrees to notify City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. For breach or violation of any of these warranties, City shall have the right to rescind this Agreement without liability. 5.3 Levine Act. California Government Code section 84308, commonly known as the Levine Act, prohibits public agency officers from participating in any action related to a contract if such officer receives political contributions totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution by a party to be awarded a specific contract. In order to assure compliance with these requirements, Contractor/Service Provider shall comply with the disclosure requirements identified in the attached Exhibit D, incorporated into the Agreement by this reference. 6. REMEDIES 6.1 Termination for Cause. If for any reason whatsoever Contractor/Service Provider shall fail to perform the Required Services under this Agreement, in a proper or timely manner, or if Contractor/Service Provider shall violate any of the other covenants, agreements or conditions of this Agreement (each a “Default”), in addition to any and all other rights and remedies City may have under this Agreement, at law or in equity, City shall have the right to terminate this Agreement by giving five (5) days written notice to Contractor/Service Provider. Such notice shall identify the Default and the Agreement termination date. If Contractor/Service Provider notifies City of its intent to cure such Default prior to City’s specified termination date, and City agrees that the specified Default is capable of being cured, City may grant Contractor/Service Provider up to ten (10) additional days after the designated termination date to effectuate such cure. In the event of a termination under this Section 6.1, Contractor/Service Provider shall immediately provide City any and all ”Work Product” (defined in Section 7 below) prepared by Contractor/Service Provider as part of the Required Services. Such Work Product shall be City’s sole and exclusive property as provided in Section 7 hereof. Contractor/Service Provider may be entitled to compensation for work satisfactorily performed prior to Contractor/Service Provider’s receipt of the Default notice; provided, however, in no event shall such compensation exceed the amount that would have been payable under this Agreement for such work, and any such compensation shall be reduced by any costs incurred or projected to be incurred by City as a result of the Default. Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 65 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 8 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 6.2 Termination or Suspension for Convenience of City. City may suspend or terminate this Agreement, or any portion of the Required Services, at any time and for any reason, with or without cause, by giving specific written notice to Contractor/Service Provider of such termination or suspension at least fifteen (15) days prior to the effective date thereof. Upon receipt of such notice, Contractor/Service Provider shall immediately cease all work under the Agreement and promptly deliver all “Work Product” (defined in Section 7 below) to City. Such Work Product shall be City's sole and exclusive property as provided in Section 7 hereof. Contractor/Service Provider shall be entitled to receive just and equitable compensation for this Work Product in an amount equal to the amount due and payable under this Agreement for work satisfactorily performed as of the date of the termination/suspension notice plus any additional remaining Required Services requested or approved by City in advance that would maximize City’s value under the Agreement. 6.3 Waiver of Claims. In the event City terminates the Agreement in accordance with the terms of this Section, Contractor/Service Provider hereby expressly waives any and all claims for damages or compensation as a result of such termination except as expressly provided in this Section 6. 6.4 Administrative Claims Requirements and Procedures. No suit or arbitration shall be brought arising out of this Agreement against City unless a claim has first been presented in writing and filed with City and acted upon by City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, as same may be amended, the provisions of which, including such policies and procedures used by City in the implementation of same, are incorporated herein by this reference. Upon request by City, Contractor/Service Provider shall meet and confer in good faith with City for the purpose of resolving any dispute over the terms of this Agreement. 6.5 Governing Law/Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in San Diego County, State of California. Contractor/Service Provider hereby waives any right to remove any action from San Diego County as may otherwise be permitted by California Code of Civil Procedure section 394. 6.6 Service of Process. Contractor/Service Provider agrees that it is subject to personal jurisdiction in California. If Contractor/Service Provider is a foreign corporation, limited liability company, or partnership that is not registered with the California Secretary of State, Contractor/Service Provider irrevocably consents to service of process on Contractor/Service Provider by first class mail directed to the individual and address listed under “For Legal Notice,” in section 1.B. of Exhibit A to this Agreement, and that such service shall be effective five days after mailing. 7. OWNERSHIP AND USE OF WORK PRODUCT All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials or properties produced in whole or in part under this Agreement in connection with the performance of the Required Services (collectively “Work Product”) shall be the sole and exclusive property of City. No such Work Product shall be subject to private use, copyrights or patent rights by Contractor/Service Provider in the United States or in any other country without the express, prior written consent of City. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, copyright or patent, in whole or in part, any such Work Product, without requiring any permission of Contractor/Service Provider, except as may be limited by the provisions of the Public Records Act or expressly prohibited by other applicable laws. With respect to computer files containing data generated as Work Product, Contractor/Service Provider shall make available to City, upon reasonable written request by City, the necessary functional computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 66 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 9 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 8. GENERAL PROVISIONS 8.1 Amendment. This Agreement may be amended, but only in writing signed by both Parties. 8.2 Assignment. City would not have entered into this Agreement but for Contractor/Service Provider’s unique qualifications and traits. Contractor/Service Provider shall not assign any of its rights or responsibilities under this Agreement, nor any part hereof, without City’s prior written consent, which City may grant, condition or deny in its sole discretion. 8.3 Authority. The person(s) executing this Agreement for Contractor/Service Provider warrants and represents that they have the authority to execute same on behalf of Contractor/Service Provider and to bind Contractor/Service Provider to its obligations hereunder without any further action or direction from Contractor/Service Provider or any board, principle or officer thereof. 8.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one Agreement after each Party has signed such a counterpart. 8.5 Entire Agreement. This Agreement together with all exhibits attached hereto and other agreements expressly referred to herein, constitutes the entire Agreement between the Parties with respect to the subject matter contained herein. All exhibits referenced herein shall be attached hereto and are incorporated herein by reference. All prior or contemporaneous agreements, understandings, representations, warranties and statements, oral or written, are superseded. 8.6 Record Retention. During the course of the Agreement and for three (3) years following completion of the Required Services, Contractor/Service Provider agrees to maintain, intact and readily accessible, all data, documents, reports, records, contracts, and supporting materials relating to the performance of the Agreement, including accounting for costs and expenses charged to City, including such records in the possession of sub-contractors/sub-Contractor/Service Providers. 8.7 Further Assurances. The Parties agree to perform such further acts and to execute and deliver such additional documents and instruments as may be reasonably required in order to carry out the provisions of this Agreement and the intentions of the Parties. 8.8 Independent Contractor. Contractor/Service Provider is and shall at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, agents or volunteers shall have control over the conduct of Contractor/Service Provider or any of Contractor/Service Provider’s officers, employees, or agents (“Contractor/Service Provider Related Individuals”), except as set forth in this Agreement. No Contractor/Service Provider Related Individuals shall be deemed employees of City, and none of them shall be entitled to any benefits to which City employees are entitled, including but not limited to, overtime, retirement benefits, worker's compensation benefits, injury leave or other leave benefits. Furthermore, City will not withhold state or federal income tax, social security tax or any other payroll tax with respect to any Contractor/Service Provider Related Individuals; instead, Contractor/Service Provider shall be solely responsible for the payment of same and shall hold the City harmless with respect to same. Contractor/Service Provider shall not at any time or in any manner represent that it or any of its Contractor/Service Provider Related Individuals are employees or agents of City. Contractor/Service Provider shall not incur or have the power to incur any debt, obligation or liability whatsoever against City, or bind City in any manner. Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 67 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 10 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 8.9 Notices. All notices, demands or requests provided for or permitted to be given pursuant to this Agreement must be in writing. All notices, demands and requests to be sent to any Party shall be deemed to have been properly given or served if personally served or deposited in the United States mail, addressed to such Party, postage prepaid, registered or certified, with return receipt requested, at the addresses identified in this Agreement at the places of business for each of the designated Parties as indicated in Exhibit A, or otherwise provided in writing. 8.10 Electronic Signatures. Each Party agrees that the electronic signatures, whether digital or encrypted, of the Parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic Signature means any electronic sound, symbol, or process attached to or logically associated with a record and executed and adopted by a Party with the intent to sign such record, including facsimile or email electronic signatures, pursuant to the California Uniform Electronic Transactions Act (Cal. Civ. Code §§ 1633.1 to 1633.17) as amended from time to time. End of page. Next page is signature page.) Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 68 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 1 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 SIGNATURE PAGE CONTRACTOR/SERVICE PROVIDER SERVICES AGREEMENT IN WITNESS WHEREOF, by executing this Agreement where indicated below, City and Contractor/Service Provider agree that they have read and understood all terms and conditions of the Agreement, that they fully agree and consent to bound by same, and that they are freely entering into this Agreement as of the Effective Date. MJP ENTERPRISES, INC CITY OF CHULA VISTA BY:________________________________ BY: ________________________________ Efren Roman TIFFANY ALLEN General Manager CITY MANAGER APPROVED AS TO FORM BY: _______________________________ Marco Verdugo City Attorney Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Procurement Review Page 69 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 12 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 EXHIBIT A SCOPE OF WORK AND PAYMENT TERMS 1. Contact People for Contract Administration and Legal Notice A. City Contract Administration: Alicia Granados 1800 Maxell Road, Chula Vista, CA 91911 619) 397-6145 agranados@chulavistaca.gov For Legal Notice Copy to: City of Chula Vista City Attorney 276 Fourth Avenue, Chula Vista, CA 91910 619-691-5037 CityAttorney@chulavistaca.gov B. Contractor/Service Provider Contract Administration: MJP ENTERPRISES, INC Xavier Esparza, Account Manager 2513 Main Street, Suite A, Chula Vista, CA 91911 619)520-4241 xavier@romanstruck.com For Legal Notice Copy to: Efren Roman, General Manager 2513 Main Street, Suite A, Chula Vista, CA 91911 619)429-1099 info@romanstruck.com 2. Required Services A. General Description: Contractor/Service Provider MJP Enterprises, Inc, dba Roman’s Truck Body and Paint will provide collision repair services for automobiles, vans, trucks and emergency vehicles and equipment. This may include refinishing and painting of parts, components and equipment. B. Detailed Description: a) Bid Award: The City intends to award contracts to multiple firms for collision repair services. For each new job that arises the City will request quotes from the selected firms and the job will be awarded based on the best combination of price and turnaround time. b) Quality of Work: Repair and refinishing work must meet an acceptable level in terms of cost, time and workmanship as determined by Fleet management. All paintwork will be guaranteed against cracking, peeling, lifting, flaking, and discoloration for the life of the vehicle. A base coat/ clear coat two-stage Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 70 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 13 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 paint process will be used in all instances, unless otherwise specified by Fleet staff. Failure to perform repairs properly and on a timely basis will be considered grounds for terminating this agreement. c) Warranty & Quality Assurance: All repairs come with workmanship warranties to ensure long-lasting results. Each vehicle undergoes comprehensive quality control inspections prior to delivery, maintaining high standards of repair and overall vehicle quality. d) Response / Turnaround: i. Generally, work will be scheduled with 24 to 48 hours advance notice, and with reasonable time to complete the requested repairs. ii. A significant amount of the work covered by this agreement will be performed on emergency response vehicles. In these cases, little or no advance notice may be provided. The vendor must be willing to make whatever arrangements are necessary to ensure that these vehicles are returned to service as quickly as possible. iii. Vendor will provide vehicle pickup and delivery options. If not drivable, the city will arrange for towing. e) Shop Experience Level: i. All repair work will be performed by journey-level collision repair technicians. "ASE" or "I- CAR" certification in automotive body repair is highly desirable. ii. The vendor will use the most current repair methods and materials available and will employ suitable repair equipment to ensure the satisfactory execution of any repair. iii. The vendor will be required to subscribe to multiple manufacturers provided databases to ensure proper manufacturer mandated procedures throughout the repair process. This insures the safe and quality of repairs. f) Location: The vendor’s facility shall be located within a 25-mile radius of the City of Chula Vista’s Public Works Yard located at 1800 Maxwell Rd. Chula Vista, CA 91911. g) Parts i. The vendor will provide all parts, unless other arrangements are made with the City’s Fleet staff. ii. All parts will be purchased new, from the original equipment manufacturer (OEM). iii. If an "OE" part is not available or it is evident that procuring an "OE" part will cause excessive downtime, acceptable substitutes may be used, with the advance approval of the City’s Fleet staff. Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 71 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 14 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 iv. "Rebuilt" or "remanufactured" assemblies may be used in the repair of equipment covered by this agreement, if approved by the City’s Fleet staff. h) Estimates: i. An estimate of the required parts and labor for each job will be provided in advance, to City’s Fleet staff, who will give written approval to proceed with repairs. ii. Labor estimates will be based on job times published in the current edition of "Chilton Estimator's Guide," "Mitchell Collision Estimating Guide," "Motor Crash Estimating Guide,” or their electronic equivalents. iii. Work that is not covered by the collision-estimating guides noted above will be quoted on a time and materials" basis. iv. The total price quoted in any estimate may not be exceeded without advance approval from City’s Fleet staff. If during the course of the originally estimated repairs it is noted that further repairs will be needed, another estimate will be submitted to Fleet staff for approval. i) Cost Limits: All repairs require advance written approval from the City’s Fleet Management staff. The vendor will not exceed the total amount of the purchase order without written approval. j) Regulatory Compliance: Vendor will comply with all policies, guidelines, rules and regulations administered by the following agencies: i. Bureau of Automotive Repair (BAR) ii. Environmental Protection Agency (EPA) - State and Federal iii. Occupational Safety and Health (OSHA) - State and Federal iv. Any other agencies that regulate: 1) Automotive repair 2) Collision repair 3) Discharge into sanitary and storm sewers 4) Hazardous materials and waste 5) Paint and solvent emissions k) Invoicing: Vendor agrees to submit itemized invoices to the City’s Fleet Staff, immediately upon completion of each job. All "miscellaneous" charges and travel time will be described fully. Purchase Order numbers must be identified on all invoices. Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 72 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 15 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 3. Term: In accordance with Section 1.10 of this Agreement, the term of this Agreement shall begin March 3, 2026 and end on March 2, 2029 for completion of all Required Services. 4. Compensation: A. Form of Compensation Time and Materials. For performance of the Required Services by Contractor/Service Provider as identified in Section 2.B., above, City shall pay Contractor/Service Provider for the productive hours of time spent by Contractor/Service Provider in the performance of the Required Services, at the rates or amounts as indicated below: Description $ per hour or % Comment Standard Labor Rate $70.00 Includes small transit vehicles, F150 - F550 (and similar RAM, Chevrolet), smaller first response vehicles Specialized Labor Rate $115.00 Includes any HD Large Service Vehicle, Fire Engines, Dump Truck, etc. Emergency/After-Hours Labor Rate 115.00 No After Hour services provided but, will pick up unit to repair and return as fast as possible Parts Markup (above cost %) 25% +25% increase if no list price is provided by manufacture Parts Discount (off retail pricing 10% -10% off of list price Materials Markup (above cost %) 25% +25% increase if no list price is provided by manufacture Materials Discount (off retail pricing %) 10% -10% off of our regular material rate B. Reimbursement of Costs None, the compensation includes all costs Notwithstanding the foregoing, the maximum amount to be paid to the Contractor/Service Provider for services performed through March 2, 2029 shall not exceed $1,000,000. 5. Special Provisions: Permitted Sub-Contractor/Service Providers: “None” Security for Performance: See City Attorney or Indicate “None” if Not Applicable Notwithstanding the completion date set forth in Section 3 above, City has option to extend this Agreement for two (2) additional one-year terms or March 2, 2031. The City Manager or Director of Finance/Treasurer shall Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 73 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 16 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 be authorized to exercise the extensions on behalf of the City. If the City exercises an option to extend, each extension shall be on the same terms and conditions contained herein, provided that the amounts specified in Section 4 above may be increased by up to the change in the annual San Diego Area Consumer Price Index, in an amount not to exceed 5% for each extension for each extension. The City shall give written notice to Contractor/Service Provider of the City’s election to exercise the extension via the Notice of Exercise of Option to Extend document. Such notice shall be provided at least thirty (30) days prior to the expiration of the term. None Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 74 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 17 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 EXHIBIT B INSURANCE REQUIREMENTS Contractor/Service Provider shall adhere to all terms and conditions of Section 3 of the Agreement and agrees to provide the following types and minimum amounts of insurance, as indicated by checking the applicable boxes x). Type of Insurance Minimum Amount Form General Liability: Including products and completed operations, personal and advertising injury 2,000,000 per occurrence for bodily injury, personal injury including death), and property damage. If Commercial General Liability insurance with a general aggregate limit is used, either the general aggregate limit must apply separately to this Agreement or the general aggregate limit must be twice the required occurrence limit Additional Insured Endorsement or Blanket AI Endorsement for City* Waiver of Recovery Endorsement Insurance Services Office Form CG 00 01 Must be primary and must not exclude Products/Completed Operations Automobile Liability $1,000,000 per accident for bodily injury, including death, and property damage Insurance Services Office Form CA 00 01 Code 1-Any Auto Code 8-Hired Code 9-Non Owned Workers’ Compensation Employer’s Liability 1,000,000 each accident 1,000,000 disease policy limit 1,000,000 disease each employee Waiver of Recovery Endorsement Other Negotiated Insurance Terms: NONE Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 75 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 18 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 EXHIBIT C CONTRACTOR/SERVICE PROVIDER CONFLICT OF INTEREST DESIGNATION The Political Reform Act1 and the Chula Vista Conflict of Interest Code2 (“Code”) require designated state and local government officials, including some Contractor/Service Providers, to make certain public disclosures using a Statement of Economic Interests form (Form 700). Once filed, a Form 700 is a public document, accessible to any member of the public. In addition, Contractor/Service Providers designated to file the Form 700 are also required to comply with certain ethics training requirements.3 A. Contractor/Service Provider IS a corporation or limited liability company and is therefore EXCLUDED4 from disclosure. B. Contractor/Service Provider is NOT a corporation or limited liability company and disclosure designation is as follows: APPLICABLE DESIGNATIONS FOR INDIVIDUAL(S) ASSIGNED TO PROVIDE SERVICES Category descriptions available at www.chulavistaca.gov/departments/city-clerk/conflict-of-interest-code.) Name Email Address Applicable Designation Enter Name of Each Individual Who Will Be Providing Service Under the Contract – If individuals have different disclosure requirements, duplicate this row and complete separately for each individual Enter email address(es) A. Full Disclosure B. Limited Disclosure (select one or more of the categories under which the Contractor shall file): 1. 2. 3. 4. 5. 6. 7. Justification: C. Excluded from Disclosure 1. Required Filers Each individual who will be performing services for the City pursuant to the Agreement and who meets the definition of “Contractor/Service Provider,” pursuant to FPPC Regulation 18700.3, must file a Form 700. 2. Required Filing Deadlines Each initial Form 700 required under this Agreement shall be filed with the Office of the City Clerk via the City's online filing system, NetFile, within 30 days of the approval of the Agreement. Additional Form 700 filings will be required annually on April 1 during the term of the Agreement, and within 30 days of the termination of the Agreement. 3. Filing Designation The City Department Director will designate each individual who will be providing services to the City pursuant to the Agreement as full disclosure, limited disclosure, or excluded from disclosure, based on an analysis of the services the Contractor/Service Provider will provide. Notwithstanding this designation or anything in the Agreement, the Contractor/Service Provider is ultimately responsible for complying with FPPC regulations and filing requirements. If you have any questions regarding filing requirements, please do not hesitate to contact the City Clerk at (619)691-5041, or the FPPC at 1-866-ASK-FPPC, or (866) 275-3772 *2. Pursuant to the duly adopted City of Chula Vista Conflict of Interest Code, this document shall serve as the written determination of the Contractor’s requirement to comply with the disclosure requirements set forth in the Code. Completed by: Alicia Granados 1 Cal. Gov. Code §§81000 et seq.; FPPC Regs. 18700.3 and 18704. 2 Chula Vista Municipal Code §§2.02.010-2.02.040. 3 Cal. Gov. Code §§53234, et seq. 4 CA FPPC Adv. A-15-147 (Chadwick) (2015); Davis v. Fresno Unified School District (2015) 237 Cal.App.4th 261; FPPC Reg. 18700.3 (Consultant defined as an “individual” who participates in making a governmental decision; “individual” does not incl ude corporation or limited liability company). Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 76 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 19 City of Chula Vista Agreement No.: 2026-006 Service Provider Name: MJP Enterprises, Inc Rev. 1/14/2025 EXHIBIT D CONSULTANT LEVINE ACT DISCLOSURE California Government Code section 84308, commonly referred to as the Levine Act, prohibits any City of Chula Vista Officer5 (“Officer”) from taking part in decisions related to a contract if the Officer received a political contribution totaling more than $250 within the previous twelve months, and for twelve months following the date a final decision concerning the contract has been made, from the person or company awarded the contract. The Levine Act also requires disclosure of such contribution by a party to be awarded a specific contract. The Levine Act does not apply to competitively bid, labor, or personal employment contracts. A. The Levine Act (Govt. Code §84308) DOES NOT apply to this Agreement. B. The Levine Act (Govt. Code §84308) does apply to this Agreement and the required disclosure is as follows: Current Officers can be located on the City of Chula Vista’s websites below: Mayor & Council - https://www.chulavistaca.gov/departments/mayor-council City Attorney - https://www.chulavistaca.gov/departments/city-attorney/about-us Planning Commissioners – www.chulavistaca.gov/pc Candidate for Elected Office – www.chulavistaca.gov/elections 1. Have you or your company, or any agent on behalf of you or your company, made political contributions totaling more than $250 to any Officer in the 12 months preceding the date you submitted your proposal, the date you completed this form, or the anticipated date of any Council action related to this Agreement? YES: If yes, which Officer(s): Click or tap here to enter text. NO: 2. Do you or your company, or any agent on behalf of you or your company, anticipate or plan to make political contributions totaling more than $250 to any Officer in the 12 months following the finalization of this Agreement or any Council action related to this Agreement? YES: If yes, which Officer(s): Click or tap here to enter text. NO: Answering yes to either question above may not preclude the City of Chula Vista from entering into or taking any subsequent action related to the Agreement. However, it may preclude the identified Officer(s) from participating in any actions related to the Agreement. 5 “Officer” means any elected or appointed officer of an agency, any alternate to an elected or appointed officer of an agency, and any candidate for elective office in an agency. GC § 84308 Docusign Envelope ID: 2AEEE1B4-D506-4A8B-94DA-C2D2C7B884CF Page 77 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda v . 0 0 5 P a g e | 1 March 3, 2026 ITEM TITLE Contract Award Approval for Capital Improvement Project: Accept Bid and Award a Contract to Swinerton Builders for the Millenia Library (GGV0267) Tenant Improvements Report Number: 26-0065 Location: 1775 Millenia Avenue Department: City Manager & Engineering G.C. § 84308 Regulations Apply: No Environmental Notice: The Project is adequately covered in a previously certified Final Second Tier Environmental Impact Report (“FEIR”) for the Otay Ranch Eastern Urban Center (“EUC”) Sectional Planning Area (“SPA”) Plan and Tentative Map (EIR 07-01; SCH No. 2007041074; certified by City Council Resolution No. 2009-223 on September 15, 2009. Recommended Action Adopt a resolution A) accepting bids and awarding a public works contract to Swinerton Builders for the construction of tenant improvements for the Millenia Library (GGV0267) project in the amount of $9,695,542 and B) delegating authority to the City Manager to waive requirements and make findings as required by Chula Vista Municipal Code Section 2.56.160 (H) in furtherance of this construction of Project improvements. SUMMARY The Millenia Library Building located at 1775 Millenia Avenue is a 168,000 square foot Class “A” office building, which will house a 60,000 square foot library and other tenants including San Diego State University, Sweetwater Union High School District, and the Chula Vista Entertainment Complex, LLC. Staff conducted a competitive procurement process and on January 16, 2026, received (4) sealed bids. After review of the bids, staff recommend awarding a public works contract to the lowest responsive and responsible bidder, Swinerton Builders, in the amount of $9,695,542. ENVIRONMENTAL REVIEW The Project has been reviewed for compliance with the California Environmental Quality Act (“CEQA”), it has been determined that the Project is adequately covered in a previously certified FEIR for the Otay Ranch EUC Page 78 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 2 SPA Plan and Tentative Map (EIR 07-01; SCH No. 2007041074; certified by City Council Resolution No. 2009- 223 on September 15, 2009). Therefore, no further CEQA review or documentation is necessary. BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION Project History On December 6, 2022, the City Council took action approving various agreements and appropriating $96,413,391 to initiate construction of the Millenia Library Building, a 168,000 square foot Class “A” office building, which will house a 60,000 square foot library and other tenants including tenants including San Diego State University (“SDSU”), Sweetwater Union High School District (“SUHS”D), and the Chula Vista Entertainment Complex, LLC (“CVEC”). On December 3, 2024, an additional $370,549 in interest earnings was appropriated to the project from the State Library Targeted Grant with the FY25Q1 budget update. The grant funds were used towards the construction of the building core/shell. On December 10, 2024, the City Council appropriated an additional $17,335,057 to complete buildout of the project and approved Non-Binding Letters of Intent with SDSU for an approximately 7,100 square foot tenancy in the Millenia Library Building to support the School of Nursing and Global Campus as well as with CVEC for an approximately 75,000 square foot tenancy in the Millenia Library Building and exclusive option to purchase Millenia Lot 1. On July 8, 2025, the City Council approved a Letter of Intent with SUHSD for an approximate 8,420 square foot tenancy in the Millenia Library Building to support educational programs, primarily the Launch Virtual Academy. Staff continue to negotiate leases for all tenants and will bring those leases forward for Council consideration in the near future. Bidding Process On December 20, 2025, the City issued RFP P27-2026 for the construction of tenant improvements for the 60,000 square foot Millenia Library. The City received four (4) sealed bids on January 16, 2026. The base bid totals from the prime contractors were as follows: NR = Non-Responsive A selection committee composed of representatives from the City Manager’s Office, Engineering, Library, and the City’s contracted Project Manager evaluated each proposal based on the criteria outlined in the RFP. Page 79 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 3 Following a comprehensive evaluation process, Swinerton Builders (Swinerton) is recommended as the lowest responsive and responsible proposer to construct the necessary improvements for the Millenia Library. The Swinerton bid price of $9,695,542 is approximately 35% lower than the Engineer’s estimate of $15,000,000 ($250/sf). Swinerton is currently an active licensed contractor (License No. 92) with the following classifications: A – General Engineering and B – General Building. Swinerton has had satisfactory performance on work within the region. COSCO Fire Protection (“COSCO”) submitted a bid price of $251,938, however, the bid proposal that was submitted was incomplete. As such, City staff determined the bid to be non-responsive. Staff recommend awarding this public works contract for the construction of tenant improvements for the Millenia Library and adopt a resolution approving an agreement with Swinerton for construction of tenant improvements at the Millenia Library as the lowest responsive and responsible bidder. The intent of this solicitation process was to award both the Millenia Library tenant improvement project and the additional tenant improvement projects for San Diego State University Nursing & Global Campus, and Sweetwater Union High School District Launch Virtual Academy, as well as lower-level common areas even though detailed specifications for these other projects were not available at the time this solicitation was published. In order to execute amendments for the other projects as the detailed specifications become available, staff requests City Council delegate its authority to the City Manager to waive requirements and make findings as required by Chula Vista Municipal Code Section 2.56.160 (H) in furtherance of these improvements. Disclosure Statement Attachment 2 is a copy of the Contractor’s Disclosure Statement. Wage Statement/Project Labor Agreement Swinerton and its subcontractors are required to pay prevailing wage to persons employed by them for work under the contractor. The prevailing wage rates scales are those determined by the U.S. Department of Labor and those determined by the Director of Industrial Relations, State of California (“DIR”). The contractor is obligated to pay the higher of the two (hourly rate plus fringe benefits) for each applicable craft or classification. Additionally, a Project Labor Agreement (“PLA”) will be required pursuant to Chula Vista Municipal Code Chapter 2.71, given the cost of construction is more than $1 million and is on City-Owned property. In order to monitor compliance with prevailing wage provisions and management of the PLA with Swinerton, the City has contracted with GAFCON PM-CM-LLC (Resolution 2024-139). DECISION-MAKER CONFLICT Staff have reviewed the property holdings of the City Council members and have found no property holdings within 1,000 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(7) or (8), for purposes of the Political Reform Act (Cal. Gov’t Code §87100, et seq.). Page 80 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 4 Staff are not independently aware, and have not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT Funds appropriated to date for the Millenia Library Building total $114.12 million as summarized in the table below. Total $ 114,118,997 The fiscal impact of this action is $9,695,542, which is within the adopted budget summarized above. It is anticipated that change orders related to the buildout of the SDSU and SUHSD spaces will create a fiscal impact but will remain within the approved budget. The City will build out the SUHSD space but will be reimbursed by SUHSD for all costs incurred. ONGOING FISCAL IMPACT Staff anticipate contracting for professional building management and maintenance services, the cost of which will be determined through a competitive procurement process currently underway. These costs will be incorporated as part of the annual budget development process in future years. ATTACHMENTS 1. Contract Bid List 2. Contractor Disclosure Statement Staff Contact: Adrianna Relph, Special Projects & Legislative Manager Tiffany Allen, City Manager Page 81 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Form Rev 9/30/2025 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING BIDS AND AWARDING A CONTRACT BETWEEN THE CITY AND SWINERTON BUILDERS FOR THE “MILLENIA LIBRARY (GGV0267)” PROJECT WHEREAS, the “Millenia Library (GGV0267)” project (the “Project”) located at 1775 Millenia Avenue is a 168,000 square foot Class “A” office building, which will house a 60,000 square foot library and other tenants including San Diego State University and Sweetwater Union High School District; and WHEREAS, on December 20, 2025, the City issued RFP P27-2026 for the construction of tenant improvements for the 60,000 square foot Millenia Library; and WHEREAS, on January 16, 2026, the City received four (4) sealed bids for the Project; and WHEREAS, the low bid for the Project was submitted by Swinerton Builders in the amount of $9,695,542.00 which is 35% lower than the Engineer’s estimate of $15,000,000.00; and WHEREAS, staff determined that the bid submitted by Swinerton Builders is responsive to the bid specifications and requirements, and that Swinerton Builders is the lowest responsive and responsible bidder; and WHEREAS, staff recommend awarding the public works contract for the Project to Swinerton Builders in the amount of $9,695,542.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it: 1. Accepts bids for the “Millenia Library (GGV0267)” project; 2. Awards the public works contract for the “Millenia Library (GGV0267)” project to Swinerton Builders in the amount of $9,695,542.00; and 3. Where necessary or appropriate for the purposes of implementing this action, the City Council hereby directs and authorizes the City Manager to execute all change orders and to make any and all findings required pursuant to Chula Vista Municipal Code Section 2.56.160(H), as may be reasonably deemed necessary, advisable, or appropriate to carry out and advance the Project. Page 82 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Resolution No. Page 2 Presented by Approved as to form by Tiffany Allen Marco A. Verdugo City Manager City Attorney Page 83 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 84 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 85 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY OF CHULA VISTA DISCLOSURE STATEMENT Pursuant to Council Policy 101-01, prior to any action upon matters that will require discretionary action by the Council, Planning Commission and all other official bodies of the City of Chula Vista (the "City"), a statement of disclosure of certain ownership or financial interests, payments, or campaign contributions for a City election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier. Swinerton Builders If any person* identified pursuant to item one (1) above is a corporation or partnership, list the names of all individuals with a two thousand dollars ($2,000) investment in the business corporation/partnership) entity. Swinerton Builders is a wholly -owned subsidiary of Swinerton Incorporated. Swinerton Incorporated is 100% employee owned. Approximately 50% is held by the Swinerton 401 (k) & Savings Plan, and the balance is split among 900 plus employees. No single individual employee owns more than 4% or more of the stock of the Swinerton Incorporated. 3. If any person* identified pursuant to item one (1) above is a non-profit organization or trust, list the names of any person serving as director of the non-profit organization or as trustee or beneficiary or trustor of the trust. N/A 4. Please identify every person, including any agents, employees, consultants, or independent contractors you have assigned to represent you before the City in this matter. Mike BerryhilL, VP & Division Manager Will Leonard, Project Manager Elizabeth Hawkins, Operations Manager Isabela Arce, Project Manager Scott Morgan, Project Executive Chris Branham, Superintendent Bobby Van HoLLebeke, Chief Estimator Dan Hagan, Superintendent 5. Has any person* associated with this contract had any financial dealings with an official** of the City as it relates to this contract within the past twelve (12) months? Yes No X 27 hops://chuiavistaca.sharepoint.comisites/financelShared 27ocuments/Purchasingliids and Proposals FY26IRFP P27-2026 Chula Vista Miileoia Library TIIRFP P27-2026 Chula Vista Millenia Library TI CIP Contract- PLA Projects Drafs.docx Rev.8/12/2024 Page 86 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda If Yes, briefly describe the nature of the financial interest the official** may have in this contract. N/A 6. Have you made a contribution of more than two hundred fifty dollars ($250) within the past twelve 12) months to a current member of the Chula Vista City Council? No X Yes — If yes, which Council member? 7. Have you provided more than three hundred forty dollars ($340), or an item of equivalent value, to an official** of the City in the past twelve (12) months? (This includes being a source of income, money to retire a legal debt, gift, loan, etc.) Yes ____ No X If Yes, which official** and what was the nature of item provided? Date: January 16, 2026 Signature of Contractor/Applicant Swinertan Builders Name of Company, Firm or Entity Elizabeth Hawkins Print or type name of Contractor/Applicant Title Operations Manager Person is defined as: any individual, firm, co -partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, or any other group or combination acting as a unit. Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, employee, or staff members. 28 hnpr;/lchulavistaca.sharepoint. corn/sites/finance/Shared Docunients/PurehasingIBids and Proposals FY26IRFP P27-2026 Chula Vista Millenia Ltbrary TIIRFP P27-2026 Chula Vista Millenia Library T1 CIP Contract - PLA Projects Draft docx Rev 8/12/2024 Page 87 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda v . 0 0 5 P a g e | 1 March 3, 2026 ITEM TITLE Agreement Amendment: Approve an Amendment to the Legal Services Agreement with Colantuono, Highsmith and Whatley, PC Report Number: 26-0083 Location: No specific geographic location Department: City Attorney G.C. § 84308 Regulations Apply: Yes Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Adopt a resolution approving the seventh amendment to the legal services agreement with Colantuono, Highsmith and Whatley, PC to increase the not to exceed amount by $20,000. SUMMARY The City Attorney’s Office provides legal review, advice, consultation, and representation on a wide variety of legal issues and litigation related to City operations. The City retained outside counsel for Arturo Castanares v. City of Chula Vista, et al., San Diego Superior Court Case number 37 -2021-00017713-CUMC- CTL and now seeks approval of a seventh amendment to the legal services agreement with Colantuono, Highsmith and Whatley, PC to increase the not-to-exceed amount from $720,000 to $740,000 to cover final case invoices. ENVIRONMENTAL REVIEW The proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA), and it has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Page 88 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 2 BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION The City Attorney’s Office provides legal review, advice, consultation, and representation on a wide variety of legal issues and litigation related to City operations. In connection with public records act litigation, the City retained outside attorneys to defend the City. During the course of the litigation, the City Attorney has sought spending authority for outside counsel and associated litigation costs and now seeks approval for the seventh amendment to the legal services agreement with Colantuono, Highsmith and Whatley, PC to increase the not increase the not-to-exceed amount from $720,000 to $740,000 for payment of final invoices in the case. DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT There is no fiscal impact as a result of this action. This is included in the fiscal year 2025-26 budget of the Public Liability Trust Fund. ONGOING FISCAL IMPACT There is no ongoing fiscal impact resulting from this action. Any increases to this agreement will be considered as part of the annual budget development process in future years. ATTACHMENTS None. Staff Contact: Karen Rogan, Assistant City Attorney Page 89 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 1 SEVENTH AMENDMENT TO LEGAL SERVICES AGREEMENT CITY OF CHULA VISTA AND COLANTUONO, HIGHSMITH & WHATLEY, PC This Seventh Amendment to Legal Services Agreement (“Amendment”) is entered into and effective this date of March 3, 2026 (“Effective Date”), by and between the City of Chula Vista (“City”), a California chartered municipal corporation, and Colantuono, Highsmith & Whatley, PC (“Attorney”), a professional corporation duly organized and existing under the laws of the state of California. The City and Attorney may be referred to herein individually as a “Party” or collectively as the “Parties.” RECITALS WHEREAS, Attorney has provided legal services to the City pursuant to that Legal Services Agreement entered into by and between the Parties effective May 27, 2021 (“Agreement”); and WHEREAS, the Agreement provides that its provisions may be modified by written amendment executed by the Parties; and WHEREAS, the Parties now seek to amend the Agreement to increase the not-to-exceed amount and extend the term, as set forth in this Amendment. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants contained herein, the Parties agree as follows: AMENDMENT 1. Defined Terms. All terms not specifically defined in this Amendment shall have the same definition and meaning as set forth in the Agreement. 2. Amendment to Section 1 (Term of Agreement). Section 1 of the Agreement is hereby amended in its entirety to read as follows: 1. Term of Agreement. This Agreement shall cover services rendered from the first communication between the City and Attorney through May 26, 2026. 3. Amendment to Section 3.1 (Compensation). Section 3.1 of the Agreement is hereby amended to increase the not to exceed amount by twenty thousand dollars ($20,000), for a total not to exceed amount of seven hundred forty thousand dollars ($740,000). 4. Costs. Costs incurred under the Agreement prior to execution of this Amendment in excess of the not to exceed amount then in effect are hereby ratified and authorized and shall be compensated pursuant to the terms of the Agreement, as amended herein. 5. Effect of Amendment. Except as expressly provided in this Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. In the event of a conflict between this Amendment and the Agreement, this Amendment shall control. Page 90 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2 SIGNATURE PAGE IN WITNESS WHEREOF, by executing this Seventh Amendment where indicated below, City and Attorney agree that they have read and understood all terms and conditions of this Seventh Amendment, that they fully agree and consent to be bound by same, and that they are freely entering into this Seventh Amendment as of Effective Date. CITY OF CHULA VISTA By: ________________________________________________________ Marco A. Verdugo City Attorney ATTORNEY By: ________________________________________________________ Michael G. Colantuono, President Page 91 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Form Rev 2/18/2025 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AMENDMENT TO THE LEGAL SERVICES AGREEMENT WITH COLANTUONO, HIGHSMITH, & WHATLEY, PC WHEREAS, Colantuono, Highsmith, & Whatley, PC (“Attorney”) has provided legal services to the Cit y of Chula Vista (“City”) pursuant to that Legal Services Agreement effective May 27, 2021 (“Agreement”) (City and Attorney collectively, “Parties”); and WHEREAS, the Parties have previously amended the Agreement; and WHEREAS, the Parties now seek to amend the Agreement to increase the authorized not to exceed amount and extend the term. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it hereby approves the Seventh Amendment to Legal Services Agreement between the City and Colantuono, Highsmith, and Whatley, PC, increasing the not to exceed amount by $20,000 for a total not to exceed amount of $740,000 and extending the term through May 26, 2026, in substantially the form presented, with such minor modifications as may be required or approved by the City Attorney, a copy of which shall be kept on file in the Office of the City Clerk, and authorizes and directs the City Attorney to execute the Amendment. Presented by Approved as to form by _______________________________ _________________________________ Marco A. Verdugo Marco A. Verdugo City Attorney City Attorney Page 92 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda v . 0 0 5 P a g e | 1 March 3, 2026 ITEM TITLE Council Policies: Consider Revising and Adopting Policies on Records and Information Management Program and Purchasing Environmentally Preferable Products Report Number: 25-0262 Location: No specific geographic location Department: City Manager G.C. § 84308 Regulations Apply: No Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Adopt the following resolutions: A) Revising City Council Policy 112-01 Records and Information Management Program; and B) Revising City Council Policy 2000-03 Purchasing Environmentally Preferable Products SUMMARY Adoption of these resolutions revises City Council Policies 112-01 Records and Information Management Program and 2000-03 Purchasing Environmentally Preferable Products. ENVIRONMENTAL REVIEW The proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA), and it has been determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. Page 93 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 2 DISCUSSION Progress continues on the comprehensive review of approximately 160 policies adopted by the City Council since 1962. These policies serve as the official description of a City procedure, policy, or practice. A policy may derive from an ordinance, resolution, administrative regulation, or department policy. In the fall of 2022, the City Manager initiated a review of City Council policies to identify policies for revision or rescission, or any new policies that the City Council should consider for adoption. In the spring of 2024, a workgroup including staff from the City Manager, City Clerk, and City Attorney departments was formed to coordinate this effort. Since then, the City Council has adopted changes to eight policies, rescinded sixteen, and adopted one new policy. Staff is recommending City Council consider revising three policies. City Council Policies Recommended for Revision 1. City Council Policy 112-01 – Records and Information Management Program This policy is a framework for how the City creates, manages, retains, and disposes of records and electronic communications to ensure legal compliance, transparency, and efficient operations, consistent with state law and public records requirements. The updated Records and Information Management (RIM) Policy provides a comprehensive modernization of the City’s records governance practices and addresses the use of various technologies. Key updates include clearer definitions, alignment with current state law, strengthen ed retention and disposition requirements, and expanded guidelines for electronic communications. The revised policy incorporates and reinforces expectations for the appropriate storage and management of City records, whether created on City-issued or personal devices. These updates enhance compliance with the California Public Records Act, improve consistency in records handling across departments, and support the City’s transition to modern, digital recordkeeping practices. Upon Council approval, staff will begin Citywide training and provide updated reference materials to ensure smooth implementation of the policy and its related procedures. 2. City Council Policy 2000-03 Purchasing Environmentally Preferable Products This policy directs City departments to prioritize environmentally preferable products and sustainable purchasing practices when cost, quality, and performance are comparable, supporting environmental stewardship and compliance with state recycling and organic waste procurement requirements. Updates to this policy add definition language based on the requirements of California Senate Bill 1383 (Lara 2016), which requires jurisdictions to procure and use compost, mulch, and recycled-content paper products. The other language updated to this policy states that each City department should include environmentally preferred products and service specifications in bid documents and that each department is responsible for compliance with the procurement requirement once the policy is approved. Additional language considers the total cost of ownership of products, with some exceptions for those with limited availability or no environmentally preferable disposal management systems. Page 94 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 3 DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Councilmembers do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware, and has not been informed by any City Councilmember, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT There is no immediate fiscal impact associated with adoption of this policy. Costs associated with purchasing environmentally preferred products is reflective of current procurement/solicitation terms and conditions and is not anticipated to have additional fiscal impacts. ONGOING FISCAL IMPACT There is no ongoing fiscal impact as a result of this action. ATTACHMENTS 1. City Council Policy 112-01 – Records and Information Management Program - CLEAN 2. City Council Policy 112-01 – Records and Information Management Program - REDLINE 3. City Council Policy 2000-03 – Purchasing Environmentally Preferable Products – CLEAN 4. City Council Policy 2000-03 – Purchasing Environmentally Preferable Products – REDLINE Staff Contacts: Courtney Chase, Deputy City Manager Lois Yum, Special Projects Manager Kerry K. Bigelow, City Clerk Tyshar L. Turner, Deputy Director, City Clerk Services Angelica Aguilar, Interim Public Works Director Manuel Medrano, Environmental Services Manager Page 95 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Form Rev 9/30/2025 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING CITY COUNCIL POLICY 112-01 - THE RECORDS AND INFORMATION MANAGEMENT PROGRAM WHEREAS, Council Policy No. 112-01, Records and Information Management Program (formerly titled the City-wide Records Management Program), was originally adopted by Resolution No. 17577 on August 2, 1994, and subsequently adopted and updated by Resolution No. 2022-214 on October 4, 2022; and WHEREAS, the City Council Policy previously adopted no longer reflects current operational practices, technological advancements, and legal requirements, and therefore requires modernization to ensure effective and compliant records and information management; and WHEREAS, the revised City Council Policy updates and modernizes the City’s framework by expanding definitions; clarifying ownership, classification, and repository requirements; establishing governance and management guidance for email and collaborative messaging platforms; strengthening security, privacy, legal hold, and disaster recovery provisions; and formalizing roles and administrative authority to ensure compliant, defensible, and sustainable management of City records in both physical and digital environments; WHEREAS, the purpose of the City Council Policy is to establish policies and procedures under a Records and Information Management Program to control the orderly creation, utilization, maintenance, retention, preservation, and disposition of City records, consistent with State law, including the California Public Records Act, Government Code 7920.00 et seq.; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it does hereby amend City Council Policy 112-01 – Records and Information Management Program as set forth in Exhibit 1 to this resolution with such minor modifications as may be required or approved by the City Attorney, a copy of which shall be kept on file in the Office of the City Clerk. Presented by Approved as to form by Kerry K. Bigelow, MMC Marco A. Verdugo City Clerk City Attorney Page 96 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Form Rev 3/6/2023 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA REVISING CITY COUNCIL POLIC Y 2000-03 PURCHASING ENVIRONMENTALLY PREFERABLE PRODUCTS WHEREAS, City Council policies are the official description of a City procedure, policy or practice; and WHEREAS, the City is in the process of reviewing City Council policies to identify which ones need revisions and which ones can be rescinded; and WHEREAS, the City of Chula Vista is committed to environmental stewardship and sustainable operations through responsible procurement practices; and WHEREAS, City Council Policy 2000-03 Purchasing Environmentally Preferable Products was adopted in 2008 to encourage the use of products that reduce environmental impacts when cost, quality, and performance are comparable; and WHEREAS, since adoption of the policy, the State of California has enacted additional requirements, including Senate Bill 1383, which establishes procurement standards for recycled- content paper and recovered organic waste products; and WHEREAS, the proposed revisions to Council Policy 2000 -03 update definitions, incorporate SB 1383 procurement requirements, clarify departmental responsibilities, and emphasize consideration of total cost of ownership in purchasing decisions; and WHEREAS, these updates strengthen the City’s compliance with state law, support sustainable purchasing practices, and promote consistency across departments. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves the revised City Council Policy 2000-03 Purchasing Environmentally Preferable Products, attached hereto as Exhibit 1, in the form presented, with such minor modifications as may be required or approved by the City Attorney. Presented by Approved as to form by Courtney Chase Marco A. Verdugo Deputy City Manager City Attorney Page 97 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 1 of 10 I. BACKGROUND A well-maintained Records and Information Management (RIM) Program assists the City of Chula Vista (“City”) in remaining compliant with record-keeping regulations, avoiding risks and potential legal action, and improving workflow and productivity. Pursuant to Charter Section 502, the City Clerk is designated as the official responsible for the administration and oversight of the City’s Records and Information Management (“RIM”) Program. II. PURPOSE To establish policies and procedures under a comprehensive RIM framework to control the orderly creation, utilization, maintenance, retention, preservation, and Disposition of Records, consistent with State law, including the California Public Records Act (California Government Code §7920.000 et seq). This Policy also defines the requirements for using, managing, and storing Records received or created via Electronic Communication Systems in the conduct of City business. It establishes expectations for using email, messaging, and Collaborative Messaging Platforms to ensure appropriate, secure, and legally compliant practices consistent with Records management requirements. III. SCOPE This Policy applies to all Records, regardless of physical form, storage location, or medium. This includes, but is not limited to:  Physical Records: paper documents, maps, plans, photographs, and other tangible media.  Electronic Records: documents, spreadsheets, databases, emails, and other digital formats.  Electronic Communications: email, text messages, instant messages, chats, social media posts, or other electronic forms of communication related to City business.  Multimedia: Audio, video, and multimedia Records produced in the course of official City activities. This Policy applies to elected officials; City Council-appointed board, commission, and committee members; employees; contractors; consultants; and volunteers of the City who are acting on behalf of the City and who create, access, manage, or store City Records, information, and Electronic Communication. Page 98 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 2 of 10 IV. DEFINITIONS Collaborative Messaging Platform Collaborative Messaging Platforms are software or systems, including but not limited to Microsoft Teams, Slack, text messaging, or other collaboration tools, that enable real-time text or chat communication. Convenience Information Convenience Information refers to materials maintained solely for reference, ease of access, or personal convenience that are not the official Record. These materials are typically duplicates, drafts, notes, or working copies kept to assist employees in carrying out day-to-day tasks and are classified as non-records or Convenience Information. They have no retention value once their administrative purpose is served and should be destroyed when no longer needed. Examples of Convenience Information are included in Exhibit A. Disposition Disposition is the final action taken with respect to a Record, such as destruction, transfer to storage, or permanent retention, after it has met its approved retention period and is no longer required for cu rrent operations. Electronic Communication Electronic Communication is a message or data transmitted or received via an Electronic Message System, including any attachments that may be transmitted with the message, along with its descriptive transmission metadata, including email, instant messages, text messages, chat messages, and other forms of Electronic Communications used in City business. Electronic Communication System An Electronic Communication System is one or more computer networks, hardware, and software applications used to create, receive, and transmit messages and other documents electronically. Records Records are either defined specifically in applicable statutes, including Gov. Code § 7920.530, Municipal Code, City business practices, or, in the absence of specific practices, a Record is a document or information generated as the final output of a business process or business decision, regardless of physical form or characteristics. Page 99 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 3 of 10 Records and Information Management (RIM) Program The Records and Information Management (RIM) Program is the framework administered by the City Clerk to ensure systematic control of creation, receipt, maintenance, use, and Disposition of Records in accordance with approved policies and the Records Retention Schedule. Records Retention Schedule The Records Retention Schedule is the City Council-adopted schedule identifying official Record series, retention periods, and final Disposition requirements based on legal, administrative, fiscal, and historical value. Repository A Repository is the official storage location, physical or electronic, approved by the City for maintaining Records in an organized and secure manner (e.g., Laserfiche, NetFile, or other City-approved systems). User User means any individual who is acting on behalf of the City and who creates, accesses, uses, manages, or stores Records, information, or electronic communications. This includes elected officials; City Council-appointed board, commission, and committee members; employees; contractors; consultants; and volunteers. V. POLICY 1. Ownership and Privacy 1.1 City Property. Records created or received in the conduct of the City’s business by Users, including staff and elected and appointed officials, are the exclusive property of the City, unless otherwise required by contract or law, including data privacy laws. Records are subject to compliance with this Policy, the associated Records Retention Schedule, and any other City policy or procedure. 1.2 Personal Devices and Accounts. Records created, received, or stored in the conduct of City business on a personal device or account are the property of the City. Use of personal devices or accounts for City business is strongly discouraged.1 2 1.3 Communication of Personal Information. Users should not communicate their private, privileged, or confidential information, including but not limited to personal attorney-client communications, financial or medical information, using any City systems, accounts, or devices. Users who do communicate their private information using any City system, account, or device will be deemed to have waived privilege or privacy rights in those communications, even where those communications are made via a personal password-protected account. These Page 100 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 4 of 10 communications are not Records and may be accessed and/or deleted at any time, without notice. 2. Authenticity 2.1 Accuracy and Integrity of Records. The City is committed to creating and maintaining complete, accurate, and trustworthy Records that document its business decisions and activities. Deliberately creating false or misleading Records regarding the City’s activities is strictly prohibited. Records should not contain language that is misleading, incomplete, inaccurate, or fraudulent. 3. Classification 3.1 Proper Classification. Records, both paper and electronic, are to be created, stored, and managed with the appropriate classification that enables efficient and, when appropriate, shared access, appropriate application of retention, and secure protection. 4. Retention and Disposition 4.1 Retention. Records are to be retained in accordance with the Records Retention Schedule. When Records complete their retention period and are no longer required for current operations, regardless of their format, they shall undergo appropriate Disposition in compliance with established City procedures and applicable laws. 4.2 Email. Emails not specifically designated as a Record and transferred to a Repository shall be held for two (2) years. After this period of time, emails that have not been moved to a Repository will be considered Convenience Information and automatically and permanently deleted. Each User is responsible for identifying and preserving emails that meet the definition of a Record by transferring them to the appropriate Repository within the two-year timeframe to ensure proper management and Disposition. 4.3 Destruction. Records must be disposed of in accordance with the Records Retention Schedule and Records destruction process established by the City Clerk. Records may not be destroyed without prior approval from the City Clerk, City Attorney, and Finance Director. 4.4 Disposal and Destruction of Sensitive Records. The destruction of confidential or sensitive Records shall be carried out in a manner that ensures the information cannot be reconstructed or retrieved. 5. Records Storage 5.1 Hardcopy Records. Hardcopy Records that are no longer considered active should be evaluated for Disposition in accordance with the Records Retention Schedule. Records that Page 101 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 5 of 10 must be retained beyond their active period may be transferred to City-designated storage facilities to fulfill retention requirements. 5.2 Electronic Records. Electronic Records, including Electronic Communications, that are no longer considered active, may be transferred to a Repository or moved offline to fulfill retention requirements. All Records, regardless of the storage location, must remain accessible by City employees for business needs and in response to Public Records Requests. Electronic Communication Systems, including, but not limited to, systems that send or receive email, texts, and chats, are not Repositories for the storage and retention of Records. 5.3 Unauthorized Storage Locations. Records should not be transferred to or stored in unauthorized physical or electronic locations, such as in personal accounts or devices. 6. Use of City-Issued and Personal Accounts and Devices 6.1 City-Issued Accounts and Devices. Users who are issued official City Electronic Communication devices or accounts, including, but not limited to, a City email account, computer, tablet, or mobile device, should use their City-issued account or device when conducting City business. 6.2 Personal Accounts and Devices. Users who conduct City business using personally owned devices or accounts may create, store, or transmit Records. Such Records may be subject to disclosure under the California Public Records Act. Users are responsible for promptly forwarding or transferring Records to a Repository to ensure appropriate retention, management, and accessibility in accordance with applicable laws and this Policy.1 2 7. Accessibility and Availability 7.1 Records Accessibility. Records must remain accessible and retrievable for business operations, legal proceedings, audits, or investigations as long as required by their applicable retention periods, regardless of storage location or format. 7.2 Public Records. Records that are determined to be “public” are to be made available for the public to obtain in accordance with the California Public Records Act, Government Code §§7920,000-7931.000. 7.3 Public Disclosure and Department Responsibilities. Records determined to be public are to be accessible in accordance with the California Public Records Act and applicable City policies. Public Records Act requests for Police Department Records are generally handled by the Police Department. Requests for Records from all other departments are generally facilitated through the City Clerk. Users should not respond directly to requests for public Records unless expressly authorized by the City Clerk or, for Police Department Records, by the Police Department. This approach may be adjusted as needed to accommodate staffing or operational requirements Page 102 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 6 of 10 8. Records Security, Privacy, and Confidentiality 8.1 Protection of Records. Records shall be safeguarded from unauthorized access, alteration, theft, loss, or destruction. Each Department is responsible for ensuring that Records are stored in secure locations and that access is limited to individuals with a legitimate business need. The City Clerk and Information Technology Services (ITS) shall establish and maintain standards for access controls, authentication, and secure storage in accordance with applicable laws and this Policy. 8.2 Privacy and Confidential Information. Certain Records contain confidential, personal, or sensitive information protected by law, including but not limited to personnel, medical, and privileged legal Records. Users must handle such Records in compliance with all applicable privacy laws, including the California Public Records Act and the California Consumer Privacy Act, and City policies. Unauthorized disclosure or improper handling of confidential information is strictly prohibited. 8.3 Security Incidents and Unauthorized Access. Any suspected or confirmed breach, unauthorized access, or loss of Records must be reported immediately to a supervisor, the City Clerk, and Information Technology Services. The City shall investigate and respond to such incidents in accordance with its data breach notification and mitigation protocols. 9. Electronic Communication and Records Management 9.1 Collaborative Messaging Platforms. Messages sent or received on City-provided Collaborative Messaging Platforms (e.g., Microsoft Teams, Slack, etc.) are considered Convenience Information and should not be used in a manner that creates a Record. If a User does create a Record through these platforms, they are responsible for capturing, saving, and managing it in accordance with the City’s records management policies. Examples of allowable and non-allowable messages are provided in Exhibit B. 9.2 Social Media: a. Official City Social Media Accounts. City social media accounts are to be used exclusively for the distribution of official City information. Original documents are not to be created within social media platforms, but attached, and original communication posted to social media is to be limited to City announcements, notifications, or informational updates consistent with the City’s approved communications guidelines. b. Personal Social Media Accounts: Posts, comments, messages, and related metadata created or received on a personal social media account must be assessed by the User to determine whether they constitute a Record. The User who created or received the content is responsible for retaining and producing it in accordance with applicable laws and this Policy. Page 103 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 7 of 10 10. Records of Departing Personnel and Officials 10.1 Elected and Appointed Officials. When an elected or appointed official’s term ends, the elected or appointed official shall work with the City Clerk to transfer Records to the City Clerk’s Office to comply with the requirements of this Policy and any supporting procedures for retaining and managing the Records of the exiting official. 10.2 Employees, Volunteers, and Contractors. When an employee, volunteer, or contractor leaves the City, the exiting individual’s supervisor or manager, or the contractor’s City point of contact is responsible for complying with the requirements of this Policy and any supporting procedures for retaining and managing the Records of the exiting employee, volunteer, or contractor. 11. Legal Holds and Suspending Retention Requirements 11.1 Legal Hold. Records and Convenience Information relevant to pending or current City litigation identified explicitly in a legal hold notice submitted by the City Attorney’s Office shall immediately suspend all destruction procedures. All Records, to include Convenience Information, and Electronic Communications subject to a legal hold, must comply with the instructions on the legal hold notice issued by the City Attorney. Users shall not delete or dispose of any Records, Convenience Information, or Electronic Communication covered by the legal hold notice and/or relevant to the matter until notified in writing by the City Attorney’s Office. 12. Information Protection and Disaster Recovery 12.1 Disaster Recovery Backups. Disaster recovery backup media are exact copies of an operating system, associated applications, and data created for the sole purpose of protecting and recovering data and documents in the event of a disaster or business disruption. They are not subject to the requirements of the Records Retention Schedule. Backups serve as a level of protection for electronic systems and the data stored on those systems to ensure an exact duplicate or copy is available and unalterable for use in the event of a business disruption. 13. Preservation of Historical and Vital Records 13.1 Preservation. Preservation encompasses the activities undertaken to ensure the usable life of archival Records. These activities are designed to minimize the physical or digital deterioration of Records and to prevent the loss of informational content. 3 13.2 Protection of Vital and Historical Records. Records designated as “vital” or “historical” are to be protected in a manner that establishes the priority of recovery of the data or documents in a timely manner following a disaster or system disruption. Such Records must be safeguarded in accordance with established City procedures and standards for business continuity and disaster recovery. Vital Records are those Records essential to the City’s ability to recover from Page 104 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 8 of 10 a disaster, resume business operations, or protect legal and financial interests, and should be protected in accordance with City procedures and standards. 13.3 Mandatory Preservation of Paper Versions of Permanent Records. Under no circumstances are Records specified in Government Code section 34090 authorized to be destroyed, even when digitized, including the minutes, ordinances, or resolutions of the City Council or a City board or commission, due to their historical value. 14. Policy Administration and Procedures 14.1 Administrative Policies. Notwithstanding this Policy or any other City Council-adopted policies or procedures, the City Clerk, in consultation with the City Attorney and City Manager, shall have the authority to develop and amend administrative policies and procedures, as necessary, to implement the terms of this Policy. VI. REFERENCES Records Retention Schedule HISTORY 1 City of San Jose v. Superior Court, 2 Cal. 5th 608 (2017): “When a city employee uses a personal account to communicate about the conduct of City business, the writings may be subject to disclosure under the California Public Records Act.” Records on personal accounts and devices may include, but are not l imited to, communications via: text message, personal email accounts, and social media accounts. The City does not seek correspondence that is personal in nature but only Records that relate to City business. 2 City’s Electronic Communications Policy No. 909 3 Government Code § 34090 DATE ACTION RESOLUTION NO. Page 105 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 9 of 10 EXHIBIT A CONVENIENCE INFORMATION EXAMPLES The examples contained in this Exhibit are illustrative and not exhaustive. The City Clerk, in consultation with the City Attorney, is authorized to expand or clarify these examples and to issue updated guidance for staff training purposes. Such updates may be made administratively and do not require further action by the City Council, provided the underlying Policy itself is not modified. Catalogs, Conference Handouts, and Trade Journals Catalogs, trade journals, bulletins, magazines, manuscripts, brochures, conference/seminar handouts, manuals, external newsletters, and flyers that are external publications. Collaborative Messaging Platform Messages and Notes Collaborative Messaging is casual notes and conversations made within any Collaborative Messaging Platform used by the City in the conduct of business. Duplicate/Extra Copies Exact copies of Records and information; duplicates of a document, such as printed publication. Personal Working Files When there is a final document (the “Record”) in place, the drafts of that document and any rough notes are considered Convenience Information. Reference Materials Materials used as review or reference by an employee, but which are not documents of the City’s business activities. Templates Unused or blank templates that have not been filled out or completed. Transitory Correspondence Casual correspondence (including e-mail) used for administrative purposes or internal communications (such as notification of a change in a meeting room or scheduling a working lunch). RETENTION Convenience Information can be destroyed or deleted when no longer needed, provided it is not subject to an active legal hold. Page 106 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 10 of 10 EXHIBIT B EXAMPLES OF ALLOWABLE AND NON-ALLOWABLE MESSAGES ON COLLABORATIVE MESSAGING PLATFORMS The examples contained in this Exhibit are illustrative and not exhaustive. The City Clerk, in consultation with the City Attorney, is authorized to expand or clarify these examples and to issue updated guidance for staff training purposes. Such updates may be made administratively and do not require further action by the City Council, provided the underlying Policy itself is not modified. Examples of Allowable Messaging on Collaborative Messaging Platforms  Meeting Reminders: “Reminder: Team meeting at 2 PM in Conference Room A.”  General Scheduling: “I’m running 5 minutes late for our check-in.”  Quick Coordination: “Can you review the draft I emailed before 3 PM?”  Technical Issues: “Having trouble accessing the shared drive—anyone else?”  Non-Substantive Clarifications: “Which template should we use for the report?”  Office Logistics: “Lunch orders are here in the break room.”  Team Updates: “FYI: IT will be updating our software this evening.” Examples of Non-Permitted Messaging on Collaborative Messaging Platforms  Official Decisions or Approvals: “I approve the final version of the policy update.”  Substantive Discussions: “Let’s discuss how to revise the ordinance before the next meeting.”  Contract Negotiations: “The vendor agreed to lower the price—let’s move forward.”  Policy Interpretations: “Based on our rules, this application should be denied.”  Legal or Confidential Matters: “HR is investigating an issue with an employee.”  Formal Requests or Directives: “Please submit your final budget recommendations by Friday.”  Record-Keeping Information: “Here’s the final list of approved permits for the quarter.” Page 107 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 1 of 14 I. BACKGROUND A well-maintained Records and Information Management (RIM) program Program assists the City of Chula Vista (“City”) in remaining compliant with record-keeping regulations, avoiding security risks and potential legal action, and improving workflow and productivity. Pursuant to Charter Section 502, the City Clerk is designated as the official responsible for the administration and oversight of the City’s Records and Information Management (“RIM”) Program. II. PURPOSE To establish policies and procedures under a comprehensive RIM Program framework to control the orderly creation, utilization, maintenance, retention, preservation, and disposition Disposition of City Records, consistent with State law, including the California Public Records Act (California Government Code §7920.000 6250 et seq). “ Public Records Act.” This Policy also defines the requirements for using, managing, and storing Records received or created via Electronic Communication Systems in the conduct of City business. It establishes expectations for using email, messaging, and Collaborative Messaging Platforms to ensure appropriate, secure, and legally compliant practices consistent with Records management requirements.This Policy applies to elected officials, Council-appointed board, commission, and committee members, employees, contractors, consultants, and volunteers of the City who are acting on behalf of the City and who have access to, use of, or are involved in the creation, maintenance, or storage of the City’s Records, information, and electronic communication III. POLICYSCOPE This Policy applies to all Records, regardless of physical form, storage location, or medium. This includes, but is not limited to:  Physical Records: paper documents, maps, plans, photographs, and other tangible media.  Electronic Records: documents, spreadsheets, databases, emails, and other digital formats.  Electronic Communications: email, text messages, instant messages, chats, social media posts, or other electronic forms of communication related to City business. Page 108 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 2 of 14  Multimedia: Audio, video, and multimedia Records produced in the course of official City activities. This Policy applies to elected officials,; City Council-appointed board, commission, and committee members,; employees,; contractors,; consultants,; and volunteers of the City who are acting on behalf of the City and who create, access, manage, or store City Records, information, and Electronic cCommunication. IV. DEFINITIONS Collaborative Messaging Platform Collaborative Messaging Platforms are software or systems, including but not limited to Microsoft Teams, Slack, text messaging, or other collaboration tools, that enable real-time text or chat communication. Convenience Information Convenience Information refers to materials maintained solely for reference, ease of access, or personal convenience that are not the official Record copy of a document. These materials are typically duplicates, drafts, notes, or working copies kept to assist employees in carrying out day-to-day tasks and are classified as non-records or Convenience Information. They have no retention value once their administrative purpose is served and should be destroyed when no longer needed. Examples of Convenience Information are included in Exhibit A. Disposition Disposition is the final action taken with respect to a Record, such as destruction, transfer to storage, or permanent retention, after it has met its approved retention period and is no longer required for current operations. Electronic Communication Electronic Communication is a message or data transmitted or received via an Electronic Message System, including any attachments that may be transmitted with the message, along with its descriptive transmission metadata, including email, instant messages, text messages, chat messages, and other forms of Electronic Communications used in City business. Electronic Communication System Page 109 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 3 of 14 An Electronic Communication System is one or more computer networks, hardware, and software applications used to create, receive, and transmit messages and other documents electronically. Records Records are either defined specifically in applicable statutes, including Gov. Code § 7920.530, Municipal Code, City business practices, or, in the absence of specific practices, a Record is a document or information generated as the final output of a business process or business decision, regardless of physical form or characteristics. Records and Information Management (RIM) Program The Records and Information Management (RIM) Program is the framework administered by the City Clerk to ensure systematic control of creation, receipt, maintenance, use, and Disposition of Records in accordance with approved policies and the Records Retention Schedule. Records Retention Schedule The Records Retention Schedule is the City-approved schedule identifying official Record series, retention periods, and final Disposition requirements based on legal, administrative, fiscal, and historical value. Repository A Repository is the official storage location, physical or electronic, approved by the City for maintaining Records in an organized and secure manner (e.g., Laserfiche, NetFile, or other City-approved systems). User User means any individual who is acting on behalf of the City and who creates, accesses, uses, manages, or stores Records, information, or electronic communications. This includes elected officials; City Council-appointed board, commission, and committee members; employees; contractors; consultants; and volunteers. III.V. POLICY 1. Ownership and Privacy 1.1 City Property.: Records and information created or received in the conduct of the City’s business by Users, including staff or and elected and appointed officials, are the exclusive property of the City, unless otherwise required by contract or law, including data privacy laws. City Records and information are subject to compliance with this Policy, the associated Records Retention Schedule, and any other City policy or procedure. Page 110 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 4 of 14 Personal Devices and Accounts. Records created, received, or stored in the conduct of City business on a personal device or account on behalf of the City isare the property of the 1.2 City. Use of personal devices or accounts for City business is strongly discouraged.1 2 1.21.3 Communication of Personal Information. Users should not communicate their private, privileged, or confidential information, including but not limited to personal attorney-client communications, financial or medical information, using any City systems, accounts, or devices. Users who do communicate their private information using any City system, account, or device will be deemed to have waived privilege or privacy rights in those communications, even where those communications are made via a personal password-protected account. These communications are not Records and may be accessed and/or deleted at any time, without notice. 2. Authenticity 2. 2.1 2.1. Accuracy and Integrity of Records.: The City is committed to creating and maintaining complete, accurate, and trustworthy Records and information that document its business decisions and activities. Deliberately creating false or misleading Records or information regarding the City’s activities is strictly prohibited. Records and information should not contain language that is misleading, incomplete, inaccurate, or fraudulent. 3. Classification 3. 3.1 Proper Classification.: Records and information, both paper and electronic, are to be created, stored, and managed with the appropriate classification that enables efficient and, when appropriate, shared access, appropriate application of retention, and secure protection. 3.1 4. Retention and Disposition/Destruction 4. 4.1 4.1. RecordsRetention.: Records and information are to be retained in accordance with the approved Records Retention Schedule. When Records or information complete their retention period and are no longer required for current operations, regardless of their format, they shall Formatted: Font: Bold Formatted: Font: Bold Page 111 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 5 of 14 undergo appropriate Disposition shall be deleted or disposed of in compliance with established City procedures and applicable laws. 4.1 4.2 4.2. Email.: Emails not specifically designated as a Record and transferred to a Repository shall be held for two (2) years. After this period of time, emails that have not been moved to a Repository will be considered Convenience Information and automatically and permanently deleted. Each User is responsible for identifying and preserving emails that meet the definition of a Record by transferring them to the appropriate Repository within the two-year timeframe to ensure proper management and Disposition. 4.2 4.3 4.3. :. Destruction. Records must be disposed of in accordance with the Records Retention Schedule and Records destruction process established by the City Clerk. Records may not be destroyed without prior approval from the City Clerk, City Attorney, and Finance Director. 4.4 Disposal and Destruction of Sensitive Records. The destruction of confidential or sensitive Records shall be carried out in a manner that ensures the information cannot be reconstructed or retrieved. 5. Records Storage 5. 5.1. Hardcopy Records.: Hardcopy Records and information that are no longer considered active should be evaluated for Disposition in accordance with the Records Retention Schedule. Records that must be retained beyond their active period may be transferred to City-designated storage facilities to fulfill retention requirements. 5.1 5.2. 5.1 Electronic Records.: Electronic Records, including Electronic Communications, and informationthat are no longer considered active may be transferred to approved a repositories Repository or moved offline to fulfill retenionretention requirements., but informationAll Records, regardless of the storage in any location must be remain accessible by City employees for business needs and in response to requests by the public.Public Records Requests. Electronic Communication Systems, including, but not limited to, systems that send or receive email, texts, and chats, are not Repositories for the storage and retention of Records. Formatted: Font: Bold Formatted: Font: Bold Formatted: Font: Bold, Ligatures: Standard + Contextual Page 112 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 6 of 14 5.2 5.3 Unauthorized Storage Locations. Records should not be transferred to or stored in unauthorized physical or electronic locations, such as in personal accounts or devices. 5.2 6. Use of City-Issued and Personal Accounts and Devices5.3. 6.1 City-Issued Accounts and Devices. Users who are issued official City Electronic Communication devices or accounts, including, but not limited to, a City email account, computer, tablet, or mobile device, should use their City-issued account or device when conducting City business. 6. uthorized Storage Locations: Records and information that are owned by the City should not be transferred to or stored in any unauthorized locations, personal accounts or on personal devices. Work done on a personal device on behalf of the City is the property of the City.1 2 EC,, 6.2 Personal Accounts and Devices. Users who conduct City business using personally owned devices or accounts may create, store, or transmit Records. Such Records may be subject to disclosure under the California Public Records Act. Users are responsible for promptly forwarding or transferring Records to a Repository to ensure appropriate retention, management, and accessibility in accordance with applicable laws and this Policy.. 7. Accessibility and Availability 7.1 Records Accessibility.: Records must remain accessible and retrievable for business operations, legal proceedings, audits, or investigations as long as required by their applicable retention periods, regardless of storage location or format. 7.2 Public Records. Records that are determined to be “public” are to be made available for the public to obtain in accordance with the California Public Records Act, Government Code §§7920,000-7931.000. 7.3 Public Disclosure and Department Responsibilities. Records determined to be public are accessible in accordance with the California Public Records Act and applicable City policies. Public Records Act requests for Police Department Records are generally handled by the Police Department. Requests for Records from all other departments are generally facilitated through Page 113 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 7 of 14 the City Clerk. Users should not respond directly to requests for public Records unless expressly authorized by the City Clerk or, for Police Department Records, by the Police Department. This approach may be adjusted as needed to accommodate staffing or operational requirements. Records that are determined to be “public” are to be made available for the public to obtain in accordance with the California Public Records Act, Government Code § 6250 Records and information must be available for future business, litigation, and investigations as necessary, regardless of storage location. 8. Records Security, Privacy, and Confidentiality 8.1 Protection of Records. Records shall be safeguarded from unauthorized access, alteration, theft, loss, or destruction. Each Department is responsible for ensuring that Records are stored in secure locations and that access is limited to individuals with a legitimate business need. The City Clerk and Information Technology Services (ITS) shall establish and maintain standards for access controls, authentication, and secure storage in accordance with applicable laws and this Policy. 8.2 Privacy and Confidential Information. Certain Records contain confidential, personal, or sensitive information protected by law, including but not limited to personnel, medical, and privileged legal Records. Users must handle such Records in compliance with all applicable privacy laws, including the California Public Records Act and the California Consumer Privacy Act, and City policies. Unauthorized disclosure or improper handling of confidential information is strictly prohibited. 8.3 Security Incidents and Unauthorized Access. Any suspected or confirmed breach, unauthorized access, or loss of Records must be reported immediately to a supervisor, the City Clerk, and Information Technology Services. The City shall investigate and respond to such incidents in accordance with its data breach notification and mitigation protocols. 8.9.Electronic Communication and Records Management 8.1 Email messaging is required to be conducted using City systems . . 8.29.1 Collaborative Messaging Platforms.: Messages sent or received on City-provided Collaborative Messaging Platforms Instant messaging such as text messages(e.g., Microsoft Teams, Slack, etc.) are to be are considered Convenience Information and should not be used in a manner that creates a Record. If a User does create a Record through these platforms, they are responsible for capturing, saving, and Formatted: Font: Not Bold Page 114 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 8 of 14 managing it in accordance with the City’s records management policies. Examples of allowable and non-allowable messages are provided in Exhibit B. 9.2 Social Media: a. Official City Social media Media Accounts. City social media accounts are to be is used exclusively for the distribution of official City information. Original documents are not to be created within social media platforms, but attached, and original communication posted to social media is to be limited to City announcements, notifications, or informational updates consistent with the City’s approved communications guidelines. a. Personal Social Media Accounts: Posts, comments, messages, and related metadata created or received on a personal social media account must be assessed by the User to determine whether they constitute a Record. The User who created or received the content is responsible for retaining and producing it in accordance with applicable laws and this Policy. b. Record Status and Storage: Electronic Communication systems, are intended to be a medium of communication and not as repositories for City Records. Although Electronic Communication may seem to be less formal than other written communication, the same definition of Records applies, as do the rules for storage and retention. Electronic Communication that meets the definition of a record is to be stored in an official City repository. b. 9.10. Records of Exiting Elected Officials, Council- Appointed Boards, Commissions, and Committees, Employees, Volunteers, and ContractorsDeparting Personnel and Officials 10.1 Elected and Appointed Officials. When an elected or appointed official’s term ends, the elected or appointed official is toshall work with the City Clerk to transfer Records and information to the City Clerk’s Office to comply with the requirements of this Policy and any supporting procedures for retaining and managing the Records and information of the exiting official. 9.110.2 Employees, Volunteers, and Contractors. When an employee, volunteer, or contractor leaves the City, the exiting individual’s supervisor or manager, or the contractor’s City point of contact is responsible for complying with the requirements of this Policy and any supporting procedures for retaining and managing the Records and information of the exiting employee, volunteer, or contractor. 11. Legal Holds and Suspending Retention Requirements Page 115 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 9 of 14 9.2 Legal Hold. Records and Convenience Information relevant to pending or current City litigation identified explicitly in a legal hold notice submitted by the City Attorney’s Office shall immediately suspend all destruction procedures. This includes Electronic Communications. Records, Convenience Information, including Electronic Communications subject to a legal hold, must comply with the instructions on the legal hold notice issued by the City Attorney. Users shall not delete or dispose of any Records, Convenience Information, or Electronic Communication covered by the legal hold notice and/or relevant to the matter until notified in writing by the City Attorney’s Office. 9.311.1 910.1. Disaster recovery backup media are exact copies of an operating system, associated application and data created for the sole purpose of protecting and recovering data in the event of a disaster or business disruption and are not subject to the requirements of the Retention Schedule. Backups serve as a level of protection for electronic systems and the data that is stored on those systems to ensure an exact duplicate or copy is available and unalterable for use in the event of a business disruption.All 12. Information Protection and Disaster Recovery 12.1 Disaster Recovery Backups. Disaster recovery backup media are exact copies of an operating system, associated applications, and data created for the sole purpose of protecting and recovering data in the event of a disaster or business disruption and are. They are not subject to the requirements of the Retention ScheduleRecords Retention Schedule. Backups serve as a level of protection for electronic systems and the data that is stored on those systems to ensure an exact duplicate or copy is available and unalterable for use in the event of a business disruption. 10.13. Preservation of Historical and Vital Records Preservation 10.113.1 Preservation.: Preservation encompasses the activities which undertaken to prolong the usable life of archival Records. Preservation These activities are designed to minimize the physical and chemicalor digital deterioration of Records and to prevent the loss of informational content. 3 10.2 RProtection of Vital and Historical Reecords.: Records and information designated as “vital” or “historical” are to be protected in a manner that establishes the priority of recovery of the data in a timely manner following a disaster or system disruption. Such Records must be safeguarded in accordance with established City procedures and standards for business continuity and disaster recovery. Such Vital Records are those records Records or informationessential to the City’s ability that are needed to recover from a disaster, or resume business operations, or protect legal and financial interests, and should be protected in accordance with City procedures and standards. Page 116 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 10 of 14 10.313.2 10.413.3 Mandatory Preservation of Paper Versions of Permanent Records. Under no circumstances are recordRecords specified in Government Code section 34090 authorized to be destroyed, even when digitized, including the minutes, ordinances, or resolutions of the City Council or a City board or commission, due to their historical value. 11.14. Policy Administration and ProceduresAdministrative Policies and Procedures 11.1 Administrative Policies. Notwithstanding this policy Policy or any other City Council-adopted policies or procedures, the City Clerk, in consultation with the City Attorney and City Manager, shall have the authority to develop and amend administrative policies and procedures, as necessary, to implement the terms of this policyPolicy. 11.2 This policy with guidelines and procedures is on file in the office of the City Clerk, known as the Records and Information Management Manual.. 11.314.1 IV. DEFINITIONS Records Records are either defined specifically in applicable statutes, Municipal Code, City business practices, or, in the absence of specific practices, a record is a document or information generated as the final output of a business process or business decision. Convenience Information and Incidental Documents Not all information or data is a record. Some information is collected or created in order to complete a task or to enable the creation of a Record, but the City is not obligated by law to retain it. This type of information is classified as a non-record or Convenience Information or Incidental Documents. Incidental Documents and Convenience Information have no retention requirements. Examples of Incidental Documents and Convenience Information are included in Exhibit A. Electronic Communication Electronic Communication is a document created or received via an electronic message system, including any attachments that may be transmitted with the message, along with its descriptive transmission metadata. Electronic Message System Electronic Message System is one or more computer networks, hardware, and software applications used to create, receive, and transmit messages and other documents electronically. Records Page 117 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 11 of 14 Records are either defined specifically in applicable statutes, Municipal Code, City business practices, or, in the absence of specific practices, a record is a document or information generated as the final output of a business process or business decision. Instant Messaging (IM) Instant Messaging (IM) is an electronic system that allows users to determine whether a certain party or parties are connected to the messaging system and allows them to exchange text messages with those parties in real- time. Thread A Thread is an electronic mail conversation of at least one response on a similar subject; the conversation can be broken or continuous in nature. Social Media Social Media is websites and similar applications that enable users to create and share content or to participate in social networking. V.VI. REFERENCES Records Retention Schedule HISTORY 1 City of San Jose v. Superior Court (2017): “When a city employee uses a personal account to communicate about the conduct of City business, the writings may be subject to disclosure under the California Public Records Act.” Records on personal accounts and devices may include, but are not limited to, communications via: text message, personal email accounts, and social media accounts. The City does not seek correspondence that is personal in nature but only Records that relate to City business. DATE ACTION RESOLUTION NO. Page 118 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 12 of 14 2 City’s Electronic Communications Policy No. 909 3 Government Code § 34090 Page 119 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 13 of 14 EXHIBIT A CONVENIENCE INFORMATION AND INCIDENTAL DOCUMENT EXAMPLES The examples contained in this Exhibit are illustrative and not exhaustive. The City Clerk, in consultation with the City Attorney, is authorized to expand or clarify these examples and to issue updated guidance for staff training purposes. Such updates may be made administratively and do not require further action by the City Council, provided the underlying Policy itself is not modified. Catalogs, Conference Handouts, and Trade Journals Catalogs, trade journals, bulletins, magazines, manuscripts, brochures, conference/seminar handouts, manuals, external newsletters, and supplier fliers that are external publications. Duplicate/Extra Copies Exact copies of Records and information; duplicates of a document, such as printed publication. Personal Working Files When there is a final document (the “Record”) in place, the drafts of that document and any rough notes are considered Convenience Information. Reference Materials Materials used as review or reference by an employee, but which are not documents of the City’s business activities. Templates Unused or blank templates that have not been filled out or completed. Transitory Correspondence Casual correspondence (including e-mail) used for administrative purposes or internal communications (such as notification of a change in a meeting room or scheduling a working lunch). Collaborative Messaging Platform Messages and Notes Collaborative Messaging is casual notes and conversations made within any Collaborative Messaging Platform used by the City in the conduct of business. RETENTION RULE! Page 120 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Records and Information Management (RIM) Program POLICY NUMBER: 112-01 Effective Date: August 02, 1994 Last Revised Date: October 04, 2022 Status: Active Page: 14 of 14 Convenience Information can be shredded destroyed or deleted when after it is no longer needed, -- provided it is not subject to an active legal hold. When in doubt, ask the City Clerk before shredding. EXHIBIT B EXAMPLES OF ALLOWABLE AND NON-ALLOWABLE MESSAGES ON COLLABORATIVE MESSAGING PLATFORMS The examples contained in this Exhibit are illustrative and not exhaustive. The City Clerk, in consultation with the City Attorney, is authorized to expand or clarify these examples and to issue updated guidance for staff training purposes. Such updates may be made administratively and do not require further action by the City Council, provided the underlying Policy itself is not modified. Examples of Allowable Messaging on Collaborative Messaging Platforms  Meeting Reminders: “Reminder: Team meeting at 2 PM in Conference Room A.”  General Scheduling: “I’m running 5 minutes late for our check-in.”  Quick Coordination: “Can you review the draft I emailed before 3 PM?”  Technical Issues: “Having trouble accessing the shared drive—anyone else?”  Non-Substantive Clarifications: “Which template should we use for the report?”  Office Logistics: “Lunch orders are here in the break room.”  Team Updates: “FYI: IT will be updating our software this evening.” Examples of Non-Permitted Messaging on Collaborative Messaging Platforms  Official Decisions or Approvals: “I approve the final version of the policy update.”  Substantive Discussions: “Let’s discuss how to revise the ordinance before the next meeting.”  Contract Negotiations: “The vendor agreed to lower the price—let’s move forward.”  Policy Interpretations: “Based on our rules, this application should be denied.”  Legal or Confidential Matters: “HR is investigating an issue with an employee.”  Formal Requests or Directives: “Please submit your final budget recommendations by Friday.”  Record-Keeping Information: “Here’s the final list of approved permits for the quarter.” Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Page 121 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Purchasing Environmentally Preferable Products POLICY NUMBER: 2000-03 Effective Date: October 21, 2008 Last Revised Date: March 03, 2026 Status: Active Page: 1 of 3 I. PURPOSE The purpose of this policy is to require departments to actively seek out environmentally preferable products for use in day-to-day operations when quality, performance, price, and functionality are comparable to their non- environmentally preferable counterparts or when meeting state requirements. II. POLICY The City of Chula Vista shall promote the use of environmentally preferable products and Extended Producer Responsibility through proactive buying practices. Departments shall comply with recycled paper procurement targets by requiring all paper products to be purchased with a minimum of 30% post-consumer recycled paper as defined by Public Contract Code Article 4 section 12209. Departments shall purchase and use environmentally preferable products whenever possible. Departments shall purchase recycled products instead of non- recycled products whenever recycled products are available at the same or lesser total cost than non- recycled products and the fitness and quality are equal. Departments shall purchase products from venders that agree to collect and recycle their products when they reach the end of their useful life, through producer operated or producer funded collection and recycling programs, whenever practicable and at no additional cost to the City. Departments may, with the approval of the Purchasing Agent, require procurement of environmentally preferable products. Departments shall require outside contractors and consultants to use environmentally preferable products in the performance of their service, whenever practicable or required. Departments shall comply with state requirements as contained in the Senate Bill 1383 (SB 1383) procurement regulations to procure a specified amount of recovered organic waste products to support organic waste disposal targets and markets for products made from recycled and recovered organic waste materials. III. SCOPE This policy applies to all departments. Page 122 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Purchasing Environmentally Preferable Products POLICY NUMBER: 2000-03 Effective Date: October 21, 2008 Last Revised Date: March 03, 2026 Status: Active Page: 2 of 3 IV. DEFINITIONS “Environmentally Preferable Products” means those products that are more energy efficient, less toxic, less polluting, and which generate less waste overall. “Environmentally Preferable Purchasing” means the procurement or acquisition of goods and services that have a lesser or reduced effect on human health and the environment when compared with competing goods or services that serve the same purpose. The comparison takes into consideration, to the extent feasible, raw material acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, disposal, energy efficiency, product performance, durability, safety, the needs of the purchaser, and cost. “Extended Producer Responsibility” means the extension of the responsibility of producers, and all entities involved in the product chain, to reduce the impact of a product and its packaging. “SB 1383 Procurement Regulations” means the state regulations for procurement of recovered organic waste products and recycled paper targets as well as recordkeeping requirements outlined by 14 CCR § 18993.1-18993.4. “Total Cost of Ownership” means a summary of all purchase, operating, and related costs for a product or service, including the acquisition, transportation, receiving, inspection, training, maintenance, operating, energy use, and disposal costs. V. PROCEDURE Each Department shall take the lead in including environmentally preferable product and service specifications in bid documents and Citywide contracts, as appropriate. Total cost of ownership shall be considered when purchasing environmentally preferable products. With some exceptions, environmentally preferable products shall be required when procuring recovered organic waste products and paper, if fitness and quality are equal to that of non-recycled items and are available at the same or lesser cost. A department wishing to require the use of a product that may not qualify under SB 1383 procurement regulations shall deliver to the Purchasing Agent a written memorandum describing the compelling reasons for the use of non- environmentally preferable products. The Purchasing Agent shall review the memorandum and decide if the environmentally preferable product will be required. The decision of the Purchasing Agent shall be final. Page 123 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Purchasing Environmentally Preferable Products POLICY NUMBER: 2000-03 Effective Date: October 21, 2008 Last Revised Date: March 03, 2026 Status: Active Page: 3 of 3 VI. RESPONSIBLE PARTY Each department is responsible for purchasing environmentally preferred products that comply with state regulations and monitoring the product performance. VII. REPORTS Departments shall provide the City Manager with reports regarding purchase of environmentally preferable products in such form and at such times as the City Manager may direct. HISTORY DATE ACTION RESOLUTION NO. Page 124 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Purchasing Environmentally Preferable Products POLICY NUMBER: 2000-03 Effective Date: October 21, 2008 Last Revised Date: N/AMarch 03, 2026 Status: Active Page: 1 of 3 I. PURPOSE The purpose of this policy is to encourage or require departments to actively seek out environmentally preferable products for use in day-to-day operations when quality, performance, price, and functionality are comparable to their non- environmentally preferable counterparts or when meeting state requirements.. II. POLICY The City of Chula Vista shall promote the use of environmentally preferable products and Extended Producer Responsibility through proactive buying practices. Departments shall comply with state requirements as contained in the Senate Bill 1383 (SB 1383) procurement regulations to procure a specified amount of recovered organic waste products to support organic waste disposal reduction targets and markets for products made from recycled and recovered organic waste materials. Departments shall comply with recycled paper procurement targets by requiring all paper products to be purchased with a minimum of 30% post-consumer recycled paper as defined by Public Contract Code Article 4 section 12209. Departments shall purchase and use environmentally preferable products whenever practicable. Specifically, all departments shall purchase products manufactured with post- consumer recycled material.possible. Departments shall purchase recycled products instead of non- recycled products whenever recycled products are available at the same or lesser total cost than non- recycled products and the fitness and quality are equal. Departments shall purchase products from venders that agree to collect and recycle their products when they reach the end of their useful life, through producer operated or producer funded collection and recycling programs, whenever practicable and at no additional cost to the City. Departments may, with the approval of the Purchasing Agent, require procurement of environmentally preferable products. Departments shall require outside contractors and consultants to use environmentally preferable products in the performance of their service, whenever practicable or required. Departments shall comply with state requirements as contained in the Senate Bill 1383 (SB 1383) procurement regulations to procure a specified amount of recovered organic waste products to support organic waste disposal reductiondisposal targets and markets for products made from recycled and recovered organic waste materials. Page 125 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Purchasing Environmentally Preferable Products POLICY NUMBER: 2000-03 Effective Date: October 21, 2008 Last Revised Date: N/AMarch 03, 2026 Status: Active Page: 2 of 3 III. SCOPE This policy applies to all departments under the direction of the City Manager. IV. DEFINITIONS “Environmentally Preferable Products” means those products that are more energy efficient, less toxic, less polluting, and which generate less waste overall. “Environmentally Preferable Purchasing” means the procurement or acquisition of goods and services that have a lesser or reduced effect on human health and the environment when compared with competing goods or services that serve the same purpose. The comparison takes into consideration, to the extent feasible, raw material acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, disposal, energy efficiency, product performance, durability, safety, the needs of the purchaser, and cost. “Extended Producer Responsibility” means the extension of the responsibility of producers, and all entities involved in the product chain, to reduce the impact of a product and its packaging. “SB 1383 Procurement Regulations” means the state regulations for procurement of recovered organic waste products and recycled paper targets as well as recordkeeping requirements outlined by 14 CCR § 18993.1-18993.4. “Total Cost of Ownership” means a summary of all purchase, operating, and related costs for a product or service, including the acquisition, transportation, receiving, inspection, training, maintenance, operating, energy use, and disposal costs. V. PROCEDURE The PurchasingEach Department shall take the lead in including environmentally preferable product and service specifications in bid documents and Citywide contracts, as appropriate. Total cost of ownership shall be considered when purchasing environmentally preferable products. With some exceptions, environmentally preferable products shall only be purchased when cost-effective.be required when procuring recovered organic waste products and paper, if fitness and quality are equal to that of non-recycled items and are available at the same or lesser cost. Page 126 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CITY COUNCIL POLICIES POLICY NAME: Purchasing Environmentally Preferable Products POLICY NUMBER: 2000-03 Effective Date: October 21, 2008 Last Revised Date: N/AMarch 03, 2026 Status: Active Page: 3 of 3 A department wishing to require the use of an environmentally preferable product that may not be otherwise cost- effectivequalify under SB 1383 procurement regulations shall deliver to the Purchasing Agent a written memorandum describing the compelling reasons for the use of non-environmentally preferable products. The Purchasing Agent shall review the memorandum and decide if the environmentally preferable product will be required. The decision of the Purchasing Agent shall be final. VI. RESPONSIBLE PARTY Each department is responsible for purchasing environmentally preferred products , if practicable that comply with state regulations, and monitoring the product performance. VII. REPORTS Departments shall provide the City Manager with reports regarding purchase of environmentally preferable products in such form and at such times as the City Manager may direct. HISTORY DATE ACTION RESOLUTION NO. Page 127 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Written Communications – PC Giannone – Received 02/24/2026 From: Michelle Giannone Sent: Tuesday, February 24, 2026 3:54 PM To: Cathy Miller <cmiller@chulavistapd.org> Subject: WARNING - This email originated from outside the City of Chula Vista. Do not click any links and do not open attachments unless you can confirm the sender. PLEASE REPORT SUSPICIOUS EMAILS BY USING THE PHISH ALERT REPORT BUTTON or to reportphishing@chulavistaca.gov Sent from my iPhone I'm Giovanni, and I'm honored to speak on behalf of Chief Roxana Kennedy of the Chula Vista Police Department. I had the pleasure of meeting Chief Kennedy when I visited the department to discuss my fundraising efforts for Make-A- Wish San Diego. She was incredibly supportive and helped spread the word throughout Chula Vista and San Diego to raise money for kids with cancer, like myself. The Chula Vista Police Department has been a constant source of support throughout my journey with brain cancer. I've had the privilege of attending various events, receiving coins from different departments, and even being an honorary guest at one of Chief Kennedy's events at the Olympic training center. These experiences have left a lasting impression on me and have shown me the kindness and dedication of the officers under Chief Kennedy's leadership. I've also had the opportunity to donate bicycles and toys to the CVPD, which Chief Kennedy delivers to children in need in the Chula Vista community. Chief Roxana Kennedy has a heart of gold, and it's clear that everyone under her leadership shares her compassion. These officers like Sergeant Jessica servants go above and beyond. Giovanni Giannone I'm blind from my right eye so I feel it's best to email this to you to read if possible. Thank you Page 128 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Joseph A Raso C HUL A VISTA , CA 91910 Telephone Honorable Mayor and City Council March 3, 2026 Procedural Change For Placing Items On Council Agenda As your constituent, this is the second time I am coming before you with a request that speaks directly to fairness, representation, and the trust residents place in their elected officials. Too many of your constituents hold the opinion that our City Council simply is unable or unwilling to solve the problems facing our community. Why is that? At present, the requirement that a majority of Council Members must first agree before an item can even appear on the agenda creates a barrier between residents and their government. Too often, Chula Vista residents who seek solutions to pressing local problems find themselves shut out, not because their concerns lack merit, but because their representative cannot bring the matter forward without majority approval in advance. True representation means that every Council Member has a meaningful voice in raising the issues their constituents bring to them. The present rule unintentionally stifles open dialogue, prevents diverse perspectives from being considered, and risks silencing minority viewpoints. Additionally this procedure allows Council Members a convenient way to avoid discussing difficult topics. I respectfully urge the Council to amend its procedural rules so that any individual Council Member may place an item on a future agenda for discussion, provided that motion receives a second. Written Communications - PC Raso - Received 3/2/2026 Page 129 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Adopting this change would: Enhance fairness and transparency by ensuring all voices, both within the Council and across the community, can be heard. Encourage healthy debate and accountability, allowing ideas to be tested in the open rather than filtered behind closed doors. Strengthen democratic principles by guaranteeing that every elected representative can fulfill their duty to represent the people who elected them. Major California cities, including San Diego and Los Angeles, already provide this opportunity to their Council Members. Chula Vista should not lag behind. We should lead in ensuring that our residents receive fair representation and that no community voice is unnecessarily muted. I respectfully ask that you docket this procedural rule change for consideration at a future meeting, and that you vote to adopt it. By doing so, you will affirm that in Chula Vista, every resident’s concerns deserve a path to open discussion. Thank you for your time, your service, and your commitment to the people of our city.” Respectfully, Joseph A. Raso Written Communications - PC Raso - Received 3/2/2026 Page 130 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Written Communications – PC Anthony – Received 03/02/2026 From: danarello ReceivedReceived Sent: Saturday, February 28, 2026 7:30 AM To: CityClerk <CityClerk@chulavistaca.gov> Subject: Comment for City Council meeting 3/3/26 WARNING - This email originated from outside the City of Chula Vista. Do not click any links and do not open attachments unless you can confirm the sender. PLEASE REPORT SUSPICIOUS EMAILS BY USING THE PHISH ALERT REPORT BUTTON or to reportphishing@chulavistaca.gov To : city clerk From: Dan and Martha Anthony I would like to submit a petition to ask the council for shade structures for specific bus stops that currently have no shade. Specifically there is a bus stop on Eastlake Parkway north of Otay Lakes Road. This is my first time submitting a comment so please help me with this. Thank you . Page 131 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Inzunza did you have another, psychological unstable and / or Lunatic. Episode? I question why those who get paid to represent Chula Vista Continue ignoring Your Behavior attitude and Abuse of Political Title It seems to me that you Inzunza no matter what you do there is not Consequences. I believe that When they do not Solve the Problem, they become part of the Problem. Are they part of your team? or are they your Puppets? Who is ypur puppeteer? Written Communications - PC Acosta - Received 03/02/2026 Page 132 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda It seems to me that Michel Inzunza Public behavior has escalated to verbal OLDER ABUSE with threading gestures to an Elderly person. Yes, On June 25th 2025 I was also verbally attacked in front of the Democratic Club during their meeting However, no one seems to care. I question Why there are no consequences on Michel Inzunza unprofessional Behavior Written Communications - PC Acosta - Received 03/02/2026 Page 133 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda ! Inzunza your behavior is unprofessional. Why did you go outside to Confront and quarrel with an elderly? While appearing aggressive It seems to me that you are a BULLY! Inzunza Your hand gestures could be interpreted as intimidation to an Elderly person INZUNZA SHAME ON YOU Written Communications - PC Acosta - Received 03/02/2026 Page 134 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda •A question for the council: • If you are a member of the Inzunza Team, does that mean Inzunza can verbally abuse you and use profanity towards council members •If they do not act or respond as expected or ordered by him? •Are you Inzunza Poppet? •Is Inzunza, Someone else Poppet. •All for a political Title •Question what about self-respect • A Cordial and friendly remainder •City Attorney •You are Chula Vista City Attorney •Not Michela Inzunza’s •There should be consequences. I question why council members tolerated permits and allowed Michea Inzunza Public Misconduct and abuse of political title when addressing the public, Written Communications - PC Acosta - Received 03/02/2026 Page 135 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Claiming to be from a military family when is a form of deception. can constitute fraud under the 2013 Stolen Valor Act Such false claims, often used to gain sympathy •“Cannot allow Micheal Inzunza to profit by falsely claiming the distinctions our heroes have earned, •Definition of :A military family involves at least one member currently on active duty, in the reserves, or a veteran with an honorable discharge, often defining immediate family as spouses, children, or dependents. Page 136 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda The Peace Corps is not a military branch and has never functioned as one; it is intended solely for civilian service and will remain so. •Inzunza Do not call yourself a member of a military Family •You have and will be •lying again Page 137 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda •However, •Micheal Inzunza, I believe that •you SHOULD INFORM THOSE WHO do not know THAT YOU are closer to the •Slumlord and Stripper Gate •Family Page 138 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Micheal Inzunza as per document below Alonzo Gozalez is connected to the Cardenas •I’m asking •YOU MICHEAL INZUNZA •is Alonzo Gonzalez •your •Puppeteer? Page 139 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Sham SD Nonprofit Supports Controversial Development CARDENAS CONNECTIONS The 401 B Street address used by the coalition is the office of Grassroots Resources, a political consulting firm owned by Jesús Cárdenas, a longtime Democratic operative who pleaded guilty last year to two felony charges Author:La Prensa Created:22 Sep, 2025 INVESTIGATIVE REPORT By Arturo Castañares Editor-at-Large Gonzalez, a local real estate broker who previously worked as a consultant for Grassroots Resources, signed and submitted the form, affirming that the information is “true and correct.”Page 140 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 141 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda I Believe that due to the close relationship between Micheal Inzunza and Alonzo Gozalez Who is real estate individual Micheal Inzunza should not be present or participate in any conversation or information regarding future development projects in Chula Vista. I believe, there is a Potential conflict of interest and violation of the RICO ACT or FTC Section 5(a) violation to address. If You all ignore what to me are unethical participation It would give me the impression that you all perhaps are collaborators of such violations Page 142 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda GOVERNMENT LIES, CORRUPTION AND MISMANAGEMENT Editor of Sweetwater Union High School District's Blurb Magazine Spent Almost $10,000 on Phone Calls School district paid $9,788 for teacher Inzunza's cell phone use By Leslie Wolf Branscomb UNION-TRIBUNE STAFF WRITER July 2, 2005 •Inzunza made the most calls, more than 500, to family friend and political •consultant Marco Polo Cortes. His brothers, National City Mayor Nick Inzunza and San Diego City Councilman Ralph Inzunza Jr., were also frequently called, as was his father, former National City Councilman Ralph Inzunza Sr. •In those two years Inzunza made and received more than 1,600 calls between 10 p.m. and 5 a.m. – nearly one-third of them after midnight •There were calls to Tijuana, Mexicali, •Miami, New York, Las Vegas and Wisconsin, and numerous calls to home and cell phone numbers in the Los Angeles area. •Dozens of calls were made on holidays including Christmas, Easter and Thanksgiving, and numerous calls on weekends and after working hours to businesses that were not school-related or blurb advertisers, •including movie theaters, restaurants, video rental stores, auto repair shops, music stores, hotels and nightclubs. Page 143 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda To learn more about Marco Polo That Micheal Inzunza was calling BUT DID NOT PAY HIS PHONE BILL open the link below Be Informed about Micheal Inzunza https://www.justice.gov/usao-sdca/pr/san-diego-lobbyist- makes-initial-appearance-role-campaign-finance-crimes Page 144 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda San Diego, CA –Marco Polo Cortes, a San Diego-based lobbyist, made an initial appearance in federal district court today on charges that he conspired to finance political campaigns using money from an illegal foreign source. •San Diego Lobbyist Makes Initial Appearance For Role In Campaign Finance Crimes •Cortes was arrested by FBI Agents on Tuesday, January 21, 2014 in the Little Italy section of San Diego, pursuant to an arrest warrant •. According to the complaint, filed by an FBI Special Agent and unsealed by U.S. Magistrate Judge William V. Gallo, Cortes conspired with Ravneet Singh and Ernesto Encinitas •each of whom were named in a similar complaint unsealed yesterday—to funnel more than $500,000 •of illegal foreign money into San Diego municipal and federal campaigns, primarily in 2012 and 2013. The source of the illegal foreign money, the complaint stated, was a person referred to as “the Foreign National.” •Acting United States Attorney Cindy M. Cipriani praised the continuing efforts of 3 the FBI and IRS, noting “we will not tolerate fraud in our elections at any level, and we will root out the influence of foreign money in our electoral processes and on our elected leaders Page 145 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda •After Micheal Inzunza •racist incident against A little Black Kid at Mater Dei Catholic High School in Chula Vista •That resulted for Inzunza to be suspended, placed on leave and NEVER REHIRE •Should not be Welcome or allowed to attend or participate in any Community Event •Below is a Link to the Legal Document • •https://1drv.ms/b/c/8dcf48c141ff15 9a/IQBNmNjLN_IuRqHlwUfZ6hcAAR WPSObp-zRnYYW2vDuIIo0 Page 146 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 147 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 148 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda NATIONAL SECURITY The 'OK' Hand Gesture Is Now Listed As A Symbol Of Hate and White Supremacy SEPTEMBER 26, 20194:27 PM ET Michel Inzunza, You suspended an African American Kid and called him a PUNK because of his hair . Then you pose for picture with Students displaying a White Supremacy sign is that what you permit and teach the young minds? Let me remind you, “you are Mexican American” Page 149 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Written Communications – PC Lorena H. – Received 3/3/2026 From: Lorena H Sent: Tuesday, March 3, 2026 6:34 AM To: CityClerk <CityClerk@chulavistaca.gov> Subject: Public Comment - Opposition to the VMT (Vehicle Miles Traveled) Dear City Clerk and Chula Vista City Council Members, My name is Lorena. I am a senior resident of Chula Vista, a student at Southwestern College, and a single mother/caregiver of my child with special needs. I strongly oppose the Vehicle Miles Traveled (VMT) tax for the following reasons: 1. Respecting Different Needs (70,000 Residents) According to the U.S. Census Bureau, Chula Vista is home to over 40,000 seniors and 28,000 people with disabilities. While some of us drive, many others rely entirely on medical shuttles because they cannot drive. This tax hurts both groups by penalizing drivers and threatening to collapse a specialized transit system that is already at capacity. 2. Penalizing the "Circle of Support" (Family, Neighbors, and Friends) Many seniors and residents with disabilities who do not have their own cars rely on the "blessing" of having family members, neighbors, or friends who drive them to appointments and grocery stores. With gas prices already at record highs in California, adding a mileage tax will make it impossible for these kind-hearted people to continue helping us. This tax is essentially punishing the kindness and solidarity of our community. 3. Inefficiency of Public Alternatives The current transit safety net is overstretched. I have personally been stranded because shuttles were unavailable. Pushing more drivers onto public services will only create longer, dangerous wait times for those who have no other choice. It is more cost-effective for the city to allow us to maintain our personal mobility. 4. Safety and Independence Waiting for a bus or having to walk to a bus stop in extreme heat, rain, or after dark is a health risk for our vulnerable population. We deserve the right to live safely and independently in our own homes without being penalized for every essential mile we travel. I urge the Council to follow Mayor John McCann’s lead and vote AGAINST any mileage tax. Sincerely, Lorena H. Page 150 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda v . 0 0 5 P a g e | 1 March 3, 2026 ITEM TITLE Technology Impact Report: Presentation of Axon’s Software Solution Known as Prepared Report Number: 25-0302 Location: No specific geographic location Department: Police G.C. § 84308 Regulations Apply: No Environmental Notice: The proposed activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Adopt resolution approving a Second Amendment to the Master Services and Purchasing Agreement with Axon Enterprise, Inc. to add Prepared emergency response platform and approving use policy for Communications Center technology. SUMMARY The Police Department is interested in adding “Prepared,” an emergency response platform offered by Axon, to enhance operational efficiency in the Communications Center. This platform can be added at no cost, as it is included in the AI Era Leaders Program that the Police Department has been using since October 2025. ENVIRONMENTAL REVIEW The proposed action was reviewed for compliance with the California Environmental Quality Act (“CEQA”), and it was determined that the activity is not a “Project” as defined under Section 15378 of the State CEQ A Guidelines because it will not result in a physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. BOARD/COMMISSION/COMMITTEE RECOMMENDATION Police Department staff presented an action item about the Prepared by Axon emergency response platform to the Privacy Protection and Technology Advisory Commission during a special meeting held on February Page 151 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 2 12th, 2026. During that meeting, the Commission unanimously approved the recommendation of Prepared by Axon for use in the Chula Vista Police Department’s Communication Center. DISCUSSION The Police Department seeks to amend a current purchasing agreement with Axon by adding a software solution designed to enhance the efficiency of emergency call takers within the Communications Center. This technology aims to equip personnel with advanced tools to improve accuracy, deliver critical lifesaving information to responding units, and elevate the overall level of service provided to the community. While this type of technology represents a relatively new application within the law enforcement field, its underlying concept is well-established. The Department’s ongoing mission has been to identify innovative solutions to address staffing shortages and mitigate the workload placed upon existing personnel. Prepared by Axon is an AI-assisted software platform that aligns with these goals by offering capabilities that directly support operational efficiency and service improvement. Overview of the Communications Center The Chula Vista Police Department’s Communications Center serves as the City’s Public Safety Answering Point (“PSAP”), operating 24/7 to receive and manage all 9-1-1 and non-emergency calls. When a call is received, trained public safety dispatchers quickly gather critical information, determine the urgency of the situation, and coordinate the appropriate police, fire, or medical response. Using advanced technolo gy, dispatchers create and track incidents, assign field units, and maintain real-time communication to ensure public safety resources are deployed efficiently and effectively. The Communications Center relies on several integrated systems to manage this process. The call-handling system captures incoming call data and caller location, while the Computer Aided Dispatch software (“CAD”) provides real-time mapping, unit tracking, and incident management. Dispatchers maintain continuous contact with field personnel via secure radio communications to coordinate responses and relay critical updates. To protect community privacy, all systems operate under strict access controls, data retention rules, and auditing processes. Sensitive information is safeguarded according to state law, and cybersecurity measures are in place to ensure the confidentiality and integrity of communications. Together, trained professionals and modern technology allow the Communications Center to deliver fast, accurate, and secure emergency response services to the residents of Chula Vista. Overview of Prepared by Axon The City of Chula Vista recognizes the value of technology and innovation in enhancing staff’s ability to provide public services. Implementing Axon’s Prepared suite of solutions would further enhance technology solutions that are already in place. These solutions empower public safety personnel to work smarter and faster, seamlessly connecting 911, dispatch, Real Time Crime Center (“RTCC”), and Drone as First Responder (“DFR”) programs through AI-enhanced insight and automation. Prepared enhances the City’s ability to detect, assess, and respond to incidents faster, delivering live call data, real-time analytics, and automated oversight that help Chula Vista provide superior public safety services to our community. Page 152 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 3 To follow is a brief overview of the suite of solutions offered through Prepared. Assistive Call-Taking (ACT): Real-Time Accuracy and Transparency ACT transcribes, translates, and summarizes 911 calls in real time, automatically pushing call audio, transcripts, and location data into Fusus and DFR platforms. This gives the RTCC and DFR operators immediate visibility into developing situations before a CAD entry is even made. Operational Benefits: • Faster DFR activation: Real-time summaries help operators deploy drones immediately when a verified emergency occurs. • Improved situational awareness: 911 call data auto-plots on Fusus, displaying caller location, incident type, and context. • Reduced latency: Officers and drone operators gain actionable insight without waiting for dispatcher relays. • Enhanced accountability: Transcriptions and summaries support accurate reporting and QA documentation. • Translation: For non-English speaking callers. Impact for Chula Vista: ACT connects the City’s 911 center and its DFR program—enabling rapid decision- making, improved officer safety, and more efficient resource deployment. Automated Non-Emergency Triage (“ANET”): Reducing Non-Critical Call Volume ANET uses conversational AI to handle and route non-emergency 10-digit calls. It identifies caller intent, answers routine inquiries, and forwards only true emergencies to live call-takers. Key Capabilities: • Conversational AI that dynamically interacts with callers—no phone trees. • Immediate escalation of emergencies to live operators. • Routing of administrative and quality-of-life calls to the appropriate department. • Collection of actionable data for call trend analysis. Benefits for Chula Vista: • Efficiency: Reduces PSAP workload by 50–60%, freeing dispatchers to focus on emergencies. • Citizen satisfaction: Provides a frustration-free alternative to long-hold times. • Analytics: Provides insight into non-emergency call trends, supporting resource planning. Page 153 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 4 • Integration: ANET outputs flow into AQA and ACT for tracking the lifecycle of a call and quality review. This capability directly aligns with Chula Vista’s innovation and technology goals—automating low-priority workflows and improving overall service delivery. Automated Quality Assurance (“AQA”): Insight and Accountability Prepared’s AQA module reviews 100% of 911 and 10-digit calls automatically, ensuring consistency, compliance, and transparency across the communications center. Core Benefits: • Efficiency: Cuts manual QA time from 20 minutes per call to seconds. • Accuracy: Provides consistent, objective scoring across all calls. • Transparency: Produces analytics dashboards viewable by supervisors and administrators. • Continuous improvement: Identifies performance trends, coaching opportunities, and excellence. Integration with Fusus, RTCC, and DFR: • Prepared’s real-time data pipeline integrates seamlessly with Fusus, powering Chula Vista’s RTCC and DFR workflows. Integration Advantages: • Unified incident feed: All 911 calls auto-plot on Fusus maps. • Real-time transcription: Call audio and summaries appear instantly in RTCC dashboards. • Evidence retention: Audio, transcripts, and summaries integrate into investigative timelines. Conclusion By adopting Prepared ACT, ANET, and AQA, the City of Chula Vis ta can advance its real-time policing and public safety innovation. These tools streamline communications, reduce response times, and enhance accountability, helping the City continue to deliver exceptional technology-driven, community-focused law enforcement. Privacy and Security Prepared by Axon is designed with privacy and accountability at its core. The system only allows for the flow of data from existing systems when required to support emergency response or investigative activities and does not retain any Personally Identifiable Information once that purpose is fulfilled. Each independent system that shares information via Prepared continues to have their specific retention schedule as detailed in the City’s master retention schedule. Furthermore, Prepared includes robust auditing and reporting features to ensure the appropriate use of all data, complementing existing auditing mechanisms already present within department systems. The department will be using the system’s auditing tools to perform Page 154 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 5 periodic review of use and access to ensure compliance with city and department policies on the proper use of city resources and information. Cloud Hosting  Prepared by Axon is hosted in a secure cloud environment (AWS GovCloud for U.S. deployments) and is designed for redundant, geographically diverse storage to ensure high availability and durability.  The on-premises Prepared by Axon appliance connects outward (outbound only) to the cloud instance, reducing inbound attack surface. Encryption & Key Management  Data both “at rest” and “in transit” is encrypted, using AES-256 (or stronger) and approved cryptographic modules (FIPS 140-2 compliant).  Transport uses TLS (e.g., TLS 1.3) between on-premises and cloud to secure the connection.  Key management and certificate management policies are in place for the cloud service. Third-Party Security Audits & Compliance Standards  Axon cloud services (including Prepared) are designed to be compliant with the CJIS Security Policy version 6.0  Axon represents that it is aligned with standards and certifications including ISO/IEC 27001, SOC 2/SOC 3, FedRAMP High (for federal customers). Applicable Standards & Policies for Axon  CJIS Security Policy version 5.9.1 (for Criminal Justice Information). Axon Trust Center | Powered by SafeBase (https://trust.axon.com/?itemUid=eefdeb50-486d-4a61-8b8a- 6999da6c5cb9&source=click)  ISO/IEC 27001 (information security management system) and related ISO/IEC standards. Axon Trust Center | Powered by SafeBase (https://trust.axon.com/?itemUid=5c93ca3e-519a-4260-a50a- a9de78294538&source=click)  SOC 3 (Trust Service Principles) audit for cloud services. Axon Trust Center | Powered by SafeBase (https://trust.axon.com/?itemUid=b2671060-5c66-4d9c-b70f-af4ab3dbd45a&source=click)  FIPS 140-2 validated cryptographic modules for encryption key management. Policy Compliance Under the City’s Privacy Protection and Technology Transparency Policy (Policy 112-04; effective November 1, 2022), Prepared by Axon technology qualifies as Sensitive Technology. The required Use Policy is presented for City Council consideration and approval with this action (Attachment 4). The Police Department has fully adhered to all requirements and reporting obligations outlined in this policy throughout the procurement and evaluation process. DECISION-MAKER CONFLICT Staff have reviewed the decision contemplated by this action and have determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real Page 155 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 6 property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff are not independently aware and have not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT Approval of this resolution will approve a Second Amendment to the Master Services and Purchasing Agreement with Axon Enterprise, Inc. to add the Prepared emergency response platform. This platform is included in the AI Era Leaders Program that the Police Department is currently using and there is no additional cost to the City. Consequently, there is no fiscal impact as a result of this action. ONGOING FISCAL IMPACT There is no ongoing fiscal impact as a result of this action. The Axon Master Services and Purchasing Agreement ends on January 31, 2029. After the life of the contract, the department will solicit new bids for the service. ATTACHMENTS 1. Axon Master Services and Purchasing Agreement for Agency 2. First Amendment to the Master Services and Purchasing Agreement 3. Second Amendment to the Master Services and Purchasing Agreement 4. Assistive Call Taking Use Policy Staff Contact: Acting Chief Dan Peak, Police Department Lieutenant Dustin Bruzee, Police Department Page 156 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE SECOND AMENDMENT TO THE MASTER SERVICES AND PURCHASING AGREEMENT WITH AXON ENTERPRISE, INC. TO ADD PREPARED EMERGENCY RESPONSE PLATFORM AND APPPROVING USE POLICY FOR COMMUNICATIONS CENTER TECHNOLOGY WHEREAS, Prepared by Axon (“Prepared”) is an emergency response platform powered by artificial intelligence that transforms 911 calls into actionable intelligence, improving response times and situational awareness for public safety agencies; and WHEREAS, Prepared streamlines the communication process during emergencies by synthesizing various forms of data, including call audio, text, video, and GPS information; and WHEREAS, the Police Department is interested in adding Prepared to its existing Master and Purchasing Agreement, which will enhance operational efficiency in the Communications Center; and WHEREAS, Prepared is included in the AI Era Leaders Program and thereby presents no additional cost to the City to use this platform; and WHEREAS, the Master Services and Purchasing Agreement with Axon Enterprise, Inc. ends on January 31, 2029; and WHERAS, in accordance with Chula Vista Municipal Code section 2.56.070(B)(4) after consulting with the Department Director, the Purchasing Agent has determined this award to be the result of a single source and not subject to the competitive bidding process; and WHEREAS, under the City’s Privacy Protection and Technology Transparency Policy (Policy 112-04; effective November 1, 2022), Prepared qualifies as Sensitive Technology; and WHEREAS, Chula Vista Police Department Policy 803 titled Assistive Call Taking has been created for the use of this Communications Center technology. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves the Second Amendment to the Master Services and Purchasing Agreement with Axon Enterprise, Inc. to add Prepared Emergency Response Platform to the AI Era Leaders Program, in the form presented, with such minor modifications as may be required or approved by the City Attorney, a copy of which shall be kept on file in the Office of the City Clerk , and authorizes and directs the Mayor to execute same. Page 157 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Resolution No. Page 2 BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, that it approves Chula Vista Police Department Policy 803 for Assitive Call Taking. Presented by Approved as to Form by Dan Peak Marco A. Verdugo Acting Chief of Police City Attorney Page 158 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 1 Q-447373-45231.997CM Q-447373-45231.997CM Issued: 11/01/2023 Quote Expiration: 12/31/2023 Estimated Contract Start Date: 11/01/2023 Account Number: 106513 Payment Terms: N30 Delivery Method: SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT Chula Vista Police Dept.-315 Fourth Ave 315 4TH AVE CHULA VISTA, CA 91910-3801 USA Chula Vista Police Dept. - CA 315 4TH AVE CHULA VISTA CA 91910-3801 USA Email: Chris Morton Phone: +1 2063106165 Email: cmorton@axon.com Fax: John English Phone: (619) 476-2452 Email: jenglish@chulavistapd.org Fax: Quote Summary Discount Summary Program Length 63 Months Average Savings Per Year $99,142.57 TOTAL COST $1,967,887.10 ESTIMATED TOTAL W/ TAX $1,998,944.49 TOTAL SAVINGS $520,498.50 Payment Summary Date Subtotal Tax Total Jan 2024 $393,577.42 $6,211.48 $399,788.90 Jan 2025 $393,577.42 $6,211.48 $399,788.90 Jan 2026 $393,577.42 $6,211.48 $399,788.90 Jan 2027 $393,577.42 $6,211.48 $399,788.90 Jan 2028 $393,577.42 $6,211.47 $399,788.89 Total $1,967,887.10 $31,057.39 $1,998,944.49 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic: (800) 978-2737 International: +1.800.978.2737 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 159 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 2 Q-447373-45231.997CM Quote Unbundled Price:$2,488,385.60 Quote List Price:$2,649,972.20 Quote Subtotal:$1,967,887.10 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 37 60 $40.33 $34.66 $27.51 $61,072.20 $3,786.64 $64,858.84 BWCamTAP Body Worn Camera TAP Bundle 290 60 $22.49 $32.50 $27.62 $480,588.00 $27,270.75 $507,858.75 A la Carte Hardware 100775 AB4 MAGNETIC DISCONNECT CABLE 290 $39.00 $0.00 $0.00 $0.00 $0.00 H00001 AB4 Camera Bundle 290 $849.00 $0.00 $0.00 $0.00 $0.00 H00002 AB4 Multi Bay Dock Bundle 37 $1,638.90 $0.00 $0.00 $0.00 $0.00 A la Carte Software 73746 PROFESSIONAL EVIDENCE.COM LICENSE 227 3 $39.00 $0.00 $0.00 $0.00 $0.00 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 204 3 $24.00 $0.00 $0.00 $0.00 $0.00 73682 AUTO TAGGING LICENSE 290 60 $9.00 $7.65 $133,110.00 $0.00 $133,110.00 73680 RESPOND DEVICE PLUS LICENSE 290 60 $20.61 $17.52 $304,821.90 $0.00 $304,821.90 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 290 60 $24.00 $20.40 $354,960.00 $0.00 $354,960.00 ProLicense Pro License Bundle 290 60 $39.00 $35.91 $624,877.50 $0.00 $624,877.50 A la Carte Services 99901 ACCELERATE CONFERENCE REGISTRATION 30 $599.00 $0.00 $0.00 $0.00 $0.00 85144 AXON STARTER 1 $9,950.00 $8,457.50 $8,457.50 $0.00 $8,457.50 A la Carte Warranties 80498 EXT WARRANTY, BODY 3 EIGHT BAY DOCK 26 3 $20.85 $0.00 $0.00 $0.00 $0.00 80496 EXT WARRANTY, BODY 3 CAMERA 204 3 $11.70 $0.00 $0.00 $0.00 $0.00 Total $1,967,887.10 $31,057.39 $1,998,944.49 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 160 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 3 Q-447373-45231.997CM Delivery Schedule Hardware Bundle Item Description QTY Estimated Delivery Date AB4 Camera Bundle 100147 AXON BODY 4 - NA - US FIRST RESPONDER - BLK - RAPIDLOCK 9 01/01/2024 AB4 Camera Bundle 100147 AXON BODY 4 - NA - US FIRST RESPONDER - BLK - RAPIDLOCK 290 01/01/2024 AB4 Camera Bundle 100466 USB-C to USB-C CABLE FOR AB4 319 01/01/2024 AB4 Camera Bundle 74028 WING CLIP MOUNT, AXON RAPIDLOCK 319 01/01/2024 AB4 Multi Bay Dock Bundle 100206 AXON BODY 4 - 8 BAY DOCK 37 01/01/2024 AB4 Multi Bay Dock Bundle 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 37 01/01/2024 AB4 Multi Bay Dock Bundle 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 37 01/01/2024 A la Carte 100775 AB4 MAGNETIC DISCONNECT CABLE 290 01/01/2024 Body Worn Camera Multi-Bay Dock TAP Bundle 73689 MULTI-BAY BWC DOCK 1ST REFRESH 37 07/01/2026 Body Worn Camera TAP Bundle 73309 AXON CAMERA REFRESH ONE 299 07/01/2026 Software Bundle Item Description QTY Estimated Start Date Estimated End Date A la Carte 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 204 11/01/2023 01/31/2024 A la Carte 73746 PROFESSIONAL EVIDENCE.COM LICENSE 227 11/01/2023 01/31/2024 Pro License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE 870 02/01/2024 01/31/2029 Pro License Bundle 73746 PROFESSIONAL EVIDENCE.COM LICENSE 290 02/01/2024 01/31/2029 A la Carte 73680 RESPOND DEVICE PLUS LICENSE 290 02/01/2024 01/31/2029 A la Carte 73682 AUTO TAGGING LICENSE 290 02/01/2024 01/31/2029 A la Carte 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 290 02/01/2024 01/31/2029 Services Bundle Item Description QTY A la Carte 85144 AXON STARTER 1 A la Carte 99901 ACCELERATE CONFERENCE REGISTRATION 30 Warranties Bundle Item Description QTY Estimated Start Date Estimated End Date A la Carte 80496 EXT WARRANTY, BODY 3 CAMERA 204 11/01/2023 01/31/2024 A la Carte 80498 EXT WARRANTY, BODY 3 EIGHT BAY DOCK 26 11/01/2023 01/31/2024 Body Worn Camera Multi-Bay Dock TAP Bundle 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP)37 01/01/2025 01/31/2029 Body Worn Camera TAP Bundle 80464 EXT WARRANTY, CAMERA (TAP)290 01/01/2025 01/31/2029 Body Worn Camera TAP Bundle 80464 EXT WARRANTY, CAMERA (TAP)9 01/01/2025 01/31/2029 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 161 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 4 Q-447373-45231.997CM Payment Details Jan 2024 Invoice Plan Item Description Qty Subtotal Tax Total Year 1 100775 AB4 MAGNETIC DISCONNECT CABLE 290 $0.00 $0.00 $0.00 Year 1 73680 RESPOND DEVICE PLUS LICENSE 290 $60,964.38 $0.00 $60,964.38 Year 1 73682 AUTO TAGGING LICENSE 290 $26,622.00 $0.00 $26,622.00 Year 1 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 204 $0.00 $0.00 $0.00 Year 1 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 290 $70,992.00 $0.00 $70,992.00 Year 1 73746 PROFESSIONAL EVIDENCE.COM LICENSE 227 $0.00 $0.00 $0.00 Year 1 80496 EXT WARRANTY, BODY 3 CAMERA 204 $0.00 $0.00 $0.00 Year 1 80498 EXT WARRANTY, BODY 3 EIGHT BAY DOCK 26 $0.00 $0.00 $0.00 Year 1 85144 AXON STARTER 1 $1,691.50 $0.00 $1,691.50 Year 1 99901 ACCELERATE CONFERENCE REGISTRATION 30 $0.00 $0.00 $0.00 Year 1 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 37 $12,214.45 $757.33 $12,971.78 Year 1 BWCamTAP Body Worn Camera TAP Bundle 290 $96,117.60 $5,454.15 $101,571.75 Year 1 H00001 AB4 Camera Bundle 290 $0.00 $0.00 $0.00 Year 1 H00002 AB4 Multi Bay Dock Bundle 37 $0.00 $0.00 $0.00 Year 1 ProLicense Pro License Bundle 290 $124,975.49 $0.00 $124,975.49 Total $393,577.42 $6,211.48 $399,788.90 Jan 2025 Invoice Plan Item Description Qty Subtotal Tax Total Year 2 100775 AB4 MAGNETIC DISCONNECT CABLE 290 $0.00 $0.00 $0.00 Year 2 73680 RESPOND DEVICE PLUS LICENSE 290 $60,964.38 $0.00 $60,964.38 Year 2 73682 AUTO TAGGING LICENSE 290 $26,622.00 $0.00 $26,622.00 Year 2 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 204 $0.00 $0.00 $0.00 Year 2 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 290 $70,992.00 $0.00 $70,992.00 Year 2 73746 PROFESSIONAL EVIDENCE.COM LICENSE 227 $0.00 $0.00 $0.00 Year 2 80496 EXT WARRANTY, BODY 3 CAMERA 204 $0.00 $0.00 $0.00 Year 2 80498 EXT WARRANTY, BODY 3 EIGHT BAY DOCK 26 $0.00 $0.00 $0.00 Year 2 85144 AXON STARTER 1 $1,691.50 $0.00 $1,691.50 Year 2 99901 ACCELERATE CONFERENCE REGISTRATION 30 $0.00 $0.00 $0.00 Year 2 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 37 $12,214.45 $757.33 $12,971.78 Year 2 BWCamTAP Body Worn Camera TAP Bundle 290 $96,117.60 $5,454.15 $101,571.75 Year 2 H00001 AB4 Camera Bundle 290 $0.00 $0.00 $0.00 Year 2 H00002 AB4 Multi Bay Dock Bundle 37 $0.00 $0.00 $0.00 Year 2 ProLicense Pro License Bundle 290 $124,975.49 $0.00 $124,975.49 Total $393,577.42 $6,211.48 $399,788.90 Jan 2026 Invoice Plan Item Description Qty Subtotal Tax Total Year 3 100775 AB4 MAGNETIC DISCONNECT CABLE 290 $0.00 $0.00 $0.00 Year 3 73680 RESPOND DEVICE PLUS LICENSE 290 $60,964.38 $0.00 $60,964.38 Year 3 73682 AUTO TAGGING LICENSE 290 $26,622.00 $0.00 $26,622.00 Year 3 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 204 $0.00 $0.00 $0.00 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 162 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 5 Q-447373-45231.997CM Jan 2026 Invoice Plan Item Description Qty Subtotal Tax Total Year 3 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 290 $70,992.00 $0.00 $70,992.00 Year 3 73746 PROFESSIONAL EVIDENCE.COM LICENSE 227 $0.00 $0.00 $0.00 Year 3 80496 EXT WARRANTY, BODY 3 CAMERA 204 $0.00 $0.00 $0.00 Year 3 80498 EXT WARRANTY, BODY 3 EIGHT BAY DOCK 26 $0.00 $0.00 $0.00 Year 3 85144 AXON STARTER 1 $1,691.50 $0.00 $1,691.50 Year 3 99901 ACCELERATE CONFERENCE REGISTRATION 30 $0.00 $0.00 $0.00 Year 3 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 37 $12,214.45 $757.33 $12,971.78 Year 3 BWCamTAP Body Worn Camera TAP Bundle 290 $96,117.60 $5,454.15 $101,571.75 Year 3 H00001 AB4 Camera Bundle 290 $0.00 $0.00 $0.00 Year 3 H00002 AB4 Multi Bay Dock Bundle 37 $0.00 $0.00 $0.00 Year 3 ProLicense Pro License Bundle 290 $124,975.49 $0.00 $124,975.49 Total $393,577.42 $6,211.48 $399,788.90 Jan 2027 Invoice Plan Item Description Qty Subtotal Tax Total Year 4 100775 AB4 MAGNETIC DISCONNECT CABLE 290 $0.00 $0.00 $0.00 Year 4 73680 RESPOND DEVICE PLUS LICENSE 290 $60,964.38 $0.00 $60,964.38 Year 4 73682 AUTO TAGGING LICENSE 290 $26,622.00 $0.00 $26,622.00 Year 4 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 204 $0.00 $0.00 $0.00 Year 4 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 290 $70,992.00 $0.00 $70,992.00 Year 4 73746 PROFESSIONAL EVIDENCE.COM LICENSE 227 $0.00 $0.00 $0.00 Year 4 80496 EXT WARRANTY, BODY 3 CAMERA 204 $0.00 $0.00 $0.00 Year 4 80498 EXT WARRANTY, BODY 3 EIGHT BAY DOCK 26 $0.00 $0.00 $0.00 Year 4 85144 AXON STARTER 1 $1,691.50 $0.00 $1,691.50 Year 4 99901 ACCELERATE CONFERENCE REGISTRATION 30 $0.00 $0.00 $0.00 Year 4 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 37 $12,214.45 $757.33 $12,971.78 Year 4 BWCamTAP Body Worn Camera TAP Bundle 290 $96,117.60 $5,454.15 $101,571.75 Year 4 H00001 AB4 Camera Bundle 290 $0.00 $0.00 $0.00 Year 4 H00002 AB4 Multi Bay Dock Bundle 37 $0.00 $0.00 $0.00 Year 4 ProLicense Pro License Bundle 290 $124,975.49 $0.00 $124,975.49 Total $393,577.42 $6,211.48 $399,788.90 Jan 2028 Invoice Plan Item Description Qty Subtotal Tax Total Year 5 100775 AB4 MAGNETIC DISCONNECT CABLE 290 $0.00 $0.00 $0.00 Year 5 73680 RESPOND DEVICE PLUS LICENSE 290 $60,964.38 $0.00 $60,964.38 Year 5 73682 AUTO TAGGING LICENSE 290 $26,622.00 $0.00 $26,622.00 Year 5 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 204 $0.00 $0.00 $0.00 Year 5 73686 EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE 290 $70,992.00 $0.00 $70,992.00 Year 5 73746 PROFESSIONAL EVIDENCE.COM LICENSE 227 $0.00 $0.00 $0.00 Year 5 80496 EXT WARRANTY, BODY 3 CAMERA 204 $0.00 $0.00 $0.00 Year 5 80498 EXT WARRANTY, BODY 3 EIGHT BAY DOCK 26 $0.00 $0.00 $0.00 Year 5 85144 AXON STARTER 1 $1,691.50 $0.00 $1,691.50 Year 5 99901 ACCELERATE CONFERENCE REGISTRATION 30 $0.00 $0.00 $0.00 Year 5 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 37 $12,214.45 $757.32 $12,971.77 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 163 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 6 Q-447373-45231.997CM Jan 2028 Invoice Plan Item Description Qty Subtotal Tax Total Year 5 BWCamTAP Body Worn Camera TAP Bundle 290 $96,117.60 $5,454.15 $101,571.75 Year 5 H00001 AB4 Camera Bundle 290 $0.00 $0.00 $0.00 Year 5 H00002 AB4 Multi Bay Dock Bundle 37 $0.00 $0.00 $0.00 Year 5 ProLicense Pro License Bundle 290 $124,975.49 $0.00 $124,975.49 Total $393,577.42 $6,211.47 $399,788.89 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 164 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 7 Q-447373-45231.997CM Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. Standard Terms and Conditions Axon Enterprise Inc. Sales Terms and Conditions Axon Master Services and Purchasing Agreement: This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. ACEIP: The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 165 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda age 8 Q-447373-45231.997CM s1\\d1\ John McCann, Mayor Date Signed 11/1/2023 ATTEST: Approved as to form By:___________________________________ Kerry K. Bigelow, MMC, City Clerk Jill D.S. Maland Lounsbery Ferguson Altona & Peak Acting City Attorney DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 For 12/7/2023 Page 166 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 1 Q-502144-45212.913CM Q-502144-45212.913CM Issued: 10/13/2023 Quote Expiration: 12/31/2023 Estimated Contract Start Date: 02/01/2024 Account Number: 106513 Payment Terms: N30 Delivery Method: SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT Chula Vista Police Dept.-315 Fourth Ave 315 4TH AVE CHULA VISTA, CA 91910-3801 USA Chula Vista Police Dept. - CA 315 4TH AVE CHULA VISTA CA 91910-3801 USA Email: Chris Morton Phone: +1 2063106165 Email: cmorton@axon.com Fax: John English Phone: (619) 476-2452 Email: jenglish@chulavistapd.org Fax: Quote Summary Discount Summary Program Length 60 Months Average Savings Per Year $16,954.00 TOTAL COST $858,148.70 ESTIMATED TOTAL W/ TAX $920,083.15 TOTAL SAVINGS $84,770.00 Payment Summary Date Subtotal Tax Total Jan 2024 $171,629.74 $12,386.88 $184,016.62 Jan 2025 $171,629.74 $12,386.88 $184,016.62 Jan 2026 $171,629.74 $12,386.88 $184,016.62 Jan 2027 $171,629.74 $12,386.88 $184,016.62 Jan 2028 $171,629.74 $12,386.93 $184,016.67 Total $858,148.70 $61,934.45 $920,083.15 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic: (800) 978-2737 International: +1.800.978.2737 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 167 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 2 Q-502144-45212.913CM Quote Unbundled Price:$942,918.70 Quote List Price:$864,948.70 Quote Subtotal:$858,148.70 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program T10Cert TASER 10 Certification Bundle 150 60 $83.68 $75.83 $75.83 $682,470.00 $50,158.03 $732,628.03 C00001 T10 CERTIFICATION ADD-ON BUNDLE 100 60 $28.30 $27.08 $27.08 $162,480.00 $11,492.17 $173,972.17 A la Carte Hardware T7Dock T7 Dock 2 $1,624.35 $1,624.35 $3,248.70 $284.25 $3,532.95 A la Carte Services 85149 CEW 2 DAY PRODUCT SPECIFIC INSTRUCTOR COURSE 1 $6,800.00 $0.00 $0.00 $0.00 $0.00 85147 CEW STARTER 1 $9,950.00 $9,950.00 $9,950.00 $0.00 $9,950.00 Total $858,148.70 $61,934.45 $920,083.15 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 168 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 3 Q-502144-45212.913CM Delivery Schedule Hardware Bundle Item Description QTY Estimated Delivery Date T10 CERTIFICATION ADD-ON BUNDLE 100399 TASER 10 LIVE CARTRIDGE 1000 01/01/2024 T10 CERTIFICATION ADD-ON BUNDLE 100400 TASER 10 HALT CARTRIDGE 600 01/01/2024 T7 Dock 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 2 01/01/2024 T7 Dock 74200 TASER 6-BAY DOCK AND CORE 2 01/01/2024 TASER 10 Certification Bundle 100390 TASER 10 HANDLE, YLW, CLASS 3R 150 01/01/2024 TASER 10 Certification Bundle 100390 TASER 10 HANDLE, YLW, CLASS 3R 5 01/01/2024 TASER 10 Certification Bundle 100393 TASER 10 LIVE DUTY MAGAZINE BLACK 150 01/01/2024 TASER 10 Certification Bundle 100393 TASER 10 LIVE DUTY MAGAZINE BLACK 5 01/01/2024 TASER 10 Certification Bundle 100394 TASER 10 HALT TRN MAGAZINE BLUE (HOOK-AND-LOOP-TRAINING)6 01/01/2024 TASER 10 Certification Bundle 100395 TASER 10 LIVE TRAINING MAGAZINE PURPLE 6 01/01/2024 TASER 10 Certification Bundle 100396 TASER 10 INERT MAGAZINE RED 6 01/01/2024 TASER 10 Certification Bundle 100399 TASER 10 LIVE CARTRIDGE 3000 01/01/2024 TASER 10 Certification Bundle 100400 TASER 10 HALT CARTRIDGE 900 01/01/2024 TASER 10 Certification Bundle 100401 TASER 10 INERT CARTRIDGE 60 01/01/2024 TASER 10 Certification Bundle 100611 TASER 10 SAFARILAND HOLSTER, RH 110 01/01/2024 TASER 10 Certification Bundle 100613 TASER 10 SAFARILAND HOLSTER, LH 40 01/01/2024 TASER 10 Certification Bundle 100623 ENHANCED HOOK-AND-LOOP TRAINING (HALT) SUIT (V2)3 01/01/2024 TASER 10 Certification Bundle 20018 TASER BATTERY PACK, TACTICAL 150 01/01/2024 TASER 10 Certification Bundle 20018 TASER BATTERY PACK, TACTICAL 26 01/01/2024 TASER 10 Certification Bundle 20018 TASER BATTERY PACK, TACTICAL 5 01/01/2024 TASER 10 Certification Bundle 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 2 01/01/2024 TASER 10 Certification Bundle 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 2 01/01/2024 TASER 10 Certification Bundle 74200 TASER 6-BAY DOCK AND CORE 2 01/01/2024 TASER 10 Certification Bundle 80087 TASER TARGET, CONDUCTIVE, PROFESSIONAL (RUGGEDIZED)2 01/01/2024 TASER 10 Certification Bundle 80090 TARGET FRAME, PROFESSIONAL, 27.5 IN. X 75 IN., TASER 7 2 01/01/2024 T10 CERTIFICATION ADD-ON BUNDLE 100399 TASER 10 LIVE CARTRIDGE 200 01/01/2025 T10 CERTIFICATION ADD-ON BUNDLE 100400 TASER 10 HALT CARTRIDGE 600 01/01/2025 TASER 10 Certification Bundle 100399 TASER 10 LIVE CARTRIDGE 300 01/01/2025 TASER 10 Certification Bundle 100400 TASER 10 HALT CARTRIDGE 900 01/01/2025 T10 CERTIFICATION ADD-ON BUNDLE 100399 TASER 10 LIVE CARTRIDGE 200 01/01/2026 T10 CERTIFICATION ADD-ON BUNDLE 100400 TASER 10 HALT CARTRIDGE 600 01/01/2026 TASER 10 Certification Bundle 100399 TASER 10 LIVE CARTRIDGE 300 01/01/2026 TASER 10 Certification Bundle 100400 TASER 10 HALT CARTRIDGE 900 01/01/2026 T10 CERTIFICATION ADD-ON BUNDLE 100399 TASER 10 LIVE CARTRIDGE 200 01/01/2027 T10 CERTIFICATION ADD-ON BUNDLE 100400 TASER 10 HALT CARTRIDGE 600 01/01/2027 TASER 10 Certification Bundle 100399 TASER 10 LIVE CARTRIDGE 300 01/01/2027 TASER 10 Certification Bundle 100400 TASER 10 HALT CARTRIDGE 900 01/01/2027 T10 CERTIFICATION ADD-ON BUNDLE 100399 TASER 10 LIVE CARTRIDGE 200 01/01/2028 T10 CERTIFICATION ADD-ON BUNDLE 100400 TASER 10 HALT CARTRIDGE 600 01/01/2028 TASER 10 Certification Bundle 100399 TASER 10 LIVE CARTRIDGE 300 01/01/2028 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 169 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 4 Q-502144-45212.913CM Hardware Bundle Item Description QTY Estimated Delivery Date TASER 10 Certification Bundle 100400 TASER 10 HALT CARTRIDGE 900 01/01/2028 Software Bundle Item Description QTY Estimated Start Date Estimated End Date T10 CERTIFICATION ADD-ON BUNDLE 20248 TASER 7 EVIDENCE.COM LICENSE 100 02/01/2024 01/31/2029 TASER 10 Certification Bundle 20248 TASER 7 EVIDENCE.COM LICENSE 150 02/01/2024 01/31/2029 TASER 10 Certification Bundle 20248 TASER 7 EVIDENCE.COM LICENSE 2 02/01/2024 01/31/2029 Services Bundle Item Description QTY T10 CERTIFICATION ADD-ON BUNDLE 100751 TASER 10 DUTY CARTRIDGE REPLACEMENT ACCESS PROGRAM 100 TASER 10 Certification Bundle 100751 TASER 10 DUTY CARTRIDGE REPLACEMENT ACCESS PROGRAM 150 TASER 10 Certification Bundle 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 TASER 10 Certification Bundle 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 TASER 10 Certification Bundle 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 TASER 10 Certification Bundle 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 TASER 10 Certification Bundle 20119 TASER 7 MASTER INSTRUCTOR SCHOOL VOUCHER 1 TASER 10 Certification Bundle 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 2 TASER 10 Certification Bundle 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 2 TASER 10 Certification Bundle 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 2 TASER 10 Certification Bundle 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 2 TASER 10 Certification Bundle 20120 TASER 7 INSTRUCTOR COURSE VOUCHER 2 A la Carte 85147 CEW STARTER 1 A la Carte 85149 CEW 2 DAY PRODUCT SPECIFIC INSTRUCTOR COURSE 1 Warranties Bundle Item Description QTY Estimated Start Date Estimated End Date TASER 10 Certification Bundle 100704 EXT WARRANTY, TASER 10 HANDLE 150 01/01/2025 01/31/2029 TASER 10 Certification Bundle 100704 EXT WARRANTY, TASER 10 HANDLE 5 01/01/2025 01/31/2029 TASER 10 Certification Bundle 80374 EXT WARRANTY, TASER 7 BATTERY PACK 150 01/01/2025 01/31/2029 TASER 10 Certification Bundle 80374 EXT WARRANTY, TASER 7 BATTERY PACK 5 01/01/2025 01/31/2029 TASER 10 Certification Bundle 80374 EXT WARRANTY, TASER 7 BATTERY PACK 26 01/01/2025 01/31/2029 TASER 10 Certification Bundle 80396 EXT WARRANTY, TASER 7 SIX BAY DOCK 2 01/01/2025 01/31/2029 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 170 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 5 Q-502144-45212.913CM Payment Details Jan 2024 Invoice Plan Item Description Qty Subtotal Tax Total Year 1 85147 CEW STARTER 1 $1,990.00 $0.00 $1,990.00 Year 1 85149 CEW 2 DAY PRODUCT SPECIFIC INSTRUCTOR COURSE 1 $0.00 $0.00 $0.00 Year 1 C00001 T10 CERTIFICATION ADD-ON BUNDLE 100 $32,496.00 $2,298.43 $34,794.43 Year 1 T10Cert TASER 10 Certification Bundle 150 $136,494.00 $10,031.60 $146,525.60 Year 1 T7Dock T7 Dock 2 $649.74 $56.85 $706.59 Total $171,629.74 $12,386.88 $184,016.62 Jan 2025 Invoice Plan Item Description Qty Subtotal Tax Total Year 2 85147 CEW STARTER 1 $1,990.00 $0.00 $1,990.00 Year 2 85149 CEW 2 DAY PRODUCT SPECIFIC INSTRUCTOR COURSE 1 $0.00 $0.00 $0.00 Year 2 C00001 T10 CERTIFICATION ADD-ON BUNDLE 100 $32,496.00 $2,298.43 $34,794.43 Year 2 T10Cert TASER 10 Certification Bundle 150 $136,494.00 $10,031.60 $146,525.60 Year 2 T7Dock T7 Dock 2 $649.74 $56.85 $706.59 Total $171,629.74 $12,386.88 $184,016.62 Jan 2026 Invoice Plan Item Description Qty Subtotal Tax Total Year 3 85147 CEW STARTER 1 $1,990.00 $0.00 $1,990.00 Year 3 85149 CEW 2 DAY PRODUCT SPECIFIC INSTRUCTOR COURSE 1 $0.00 $0.00 $0.00 Year 3 C00001 T10 CERTIFICATION ADD-ON BUNDLE 100 $32,496.00 $2,298.43 $34,794.43 Year 3 T10Cert TASER 10 Certification Bundle 150 $136,494.00 $10,031.60 $146,525.60 Year 3 T7Dock T7 Dock 2 $649.74 $56.85 $706.59 Total $171,629.74 $12,386.88 $184,016.62 Jan 2027 Invoice Plan Item Description Qty Subtotal Tax Total Year 4 85147 CEW STARTER 1 $1,990.00 $0.00 $1,990.00 Year 4 85149 CEW 2 DAY PRODUCT SPECIFIC INSTRUCTOR COURSE 1 $0.00 $0.00 $0.00 Year 4 C00001 T10 CERTIFICATION ADD-ON BUNDLE 100 $32,496.00 $2,298.43 $34,794.43 Year 4 T10Cert TASER 10 Certification Bundle 150 $136,494.00 $10,031.60 $146,525.60 Year 4 T7Dock T7 Dock 2 $649.74 $56.85 $706.59 Total $171,629.74 $12,386.88 $184,016.62 Jan 2028 Invoice Plan Item Description Qty Subtotal Tax Total Year 5 85147 CEW STARTER 1 $1,990.00 $0.00 $1,990.00 Year 5 85149 CEW 2 DAY PRODUCT SPECIFIC INSTRUCTOR COURSE 1 $0.00 $0.00 $0.00 Year 5 C00001 T10 CERTIFICATION ADD-ON BUNDLE 100 $32,496.00 $2,298.45 $34,794.45 Year 5 T10Cert TASER 10 Certification Bundle 150 $136,494.00 $10,031.63 $146,525.63 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 171 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 6 Q-502144-45212.913CM Jan 2028 Invoice Plan Item Description Qty Subtotal Tax Total Year 5 T7Dock T7 Dock 2 $649.74 $56.85 $706.59 Total $171,629.74 $12,386.93 $184,016.67 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 172 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 7 Q-502144-45212.913CM Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. Standard Terms and Conditions Axon Enterprise Inc. Sales Terms and Conditions Axon Master Services and Purchasing Agreement: This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. ACEIP: The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 173 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda age 8 Q-502144-45212.913CM s1\\d1\ John McCann, Mayor Date Signed 10/13/2023 ATTEST: Approved as to form By: ____________________________ Kerry K. Bigelow, MMC, City Clerk Jill D.S. Maland Lounsbery Ferguson Altona & Peak Acting City Attorney DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 For 12/7/2023 Page 174 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 1 Q-501843-45215.740CM Q-501843-45215.740CM Issued: 10/16/2023 Quote Expiration: 12/31/2023 Estimated Contract Start Date: 05/01/2024 Account Number: 106513 Payment Terms: N30 Delivery Method: SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT Chula Vista Police Dept.-315 Fourth Ave 315 4TH AVE CHULA VISTA, CA 91910-3801 USA Chula Vista Police Dept. - CA 315 4TH AVE CHULA VISTA CA 91910-3801 USA Email: Chris Morton Phone: +1 2063106165 Email: cmorton@axon.com Fax: John English Phone: (619) 476-2452 Email: jenglish@chulavistapd.org Fax: Quote Summary Discount Summary Program Length 60 Months Average Savings Per Year $87,958.52 TOTAL COST $1,148,416.70 ESTIMATED TOTAL W/ TAX $1,191,652.33 TOTAL SAVINGS $439,792.60 Payment Summary Date Subtotal Tax Total Apr 2024 $228,513.34 $8,598.20 $237,111.54 May 2024 $5,850.00 $244.65 $6,094.65 Apr 2025 $228,513.34 $8,598.20 $237,111.54 Apr 2026 $228,513.34 $8,598.20 $237,111.54 Apr 2027 $228,513.34 $8,598.20 $237,111.54 Apr 2028 $228,513.34 $8,598.18 $237,111.52 Total $1,148,416.70 $43,235.63 $1,191,652.33 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic: (800) 978-2737 International: +1.800.978.2737 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 175 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 2 Q-501843-45215.740CM Quote Unbundled Price:$1,588,209.30 Quote List Price:$1,322,332.50 Quote Subtotal:$1,148,416.70 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program Fleet3A Fleet 3 Advanced 77 60 $306.16 $254.57 $222.75 $1,029,105.00 $38,700.50 $1,067,805.50 Fleet3A Fleet 3 Advanced 8 60 $303.46 $254.57 $205.01 $98,404.80 $3,662.73 $102,067.53 InteriorCam+TAP FLEET 3 INTERIOR CAMERA, ADD-ON BUNDLE WITH TAP 3 60 $38.78 $32.50 $32.50 $5,850.00 $244.65 $6,094.65 Fleet3A Fleet 3 Advanced 1 60 $303.46 $254.57 $205.01 $12,300.60 $457.81 $12,758.41 A la Carte Hardware 100775 AB4 MAGNETIC DISCONNECT CABLE 10 $39.00 $0.00 $0.00 $0.00 $0.00 H00004 AB4 FLEX POV HARDWARE BUNDLE 10 $251.13 $275.63 $2,756.30 $169.94 $2,926.24 Total $1,148,416.70 $43,235.63 $1,191,652.33 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 176 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 3 Q-501843-45215.740CM Delivery Schedule Hardware Bundle Item Description QTY Estimated Delivery Date AB4 FLEX POV HARDWARE BUNDLE 100200 AB4 FLEX POV MODULE 10 04/01/2024 AB4 FLEX POV HARDWARE BUNDLE 100852 AXON BODY 4 POV C-CLIP 10 04/01/2024 AB4 FLEX POV HARDWARE BUNDLE 100854 AXON BODY 4 POV TACTICAL SWAT KIT W/ARC RAIL 11 04/01/2024 AB4 FLEX POV HARDWARE BUNDLE 100958 AB4 FLEX POV MODULE CABLE 48 IN.10 04/01/2024 Fleet 3 Advanced 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 77 04/01/2024 Fleet 3 Advanced 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 1 04/01/2024 Fleet 3 Advanced 11634 CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 8 04/01/2024 Fleet 3 Advanced 70112 AXON SIGNAL UNIT 77 04/01/2024 Fleet 3 Advanced 70112 AXON SIGNAL UNIT 1 04/01/2024 Fleet 3 Advanced 70112 AXON SIGNAL UNIT 8 04/01/2024 Fleet 3 Advanced 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 77 04/01/2024 Fleet 3 Advanced 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 1 04/01/2024 Fleet 3 Advanced 71200 FLEET ANT, AIRGAIN, 5-IN-1, 2LTE, 2WIFI, 1GNSS, BL 8 04/01/2024 Fleet 3 Advanced 72034 FLEET SIM INSERTION, VZW 77 04/01/2024 Fleet 3 Advanced 72034 FLEET SIM INSERTION, VZW 1 04/01/2024 Fleet 3 Advanced 72034 FLEET SIM INSERTION, VZW 8 04/01/2024 Fleet 3 Advanced 72036 FLEET 3 STANDARD 2 CAMERA KIT 77 04/01/2024 Fleet 3 Advanced 72036 FLEET 3 STANDARD 2 CAMERA KIT 1 04/01/2024 Fleet 3 Advanced 72036 FLEET 3 STANDARD 2 CAMERA KIT 8 04/01/2024 Fleet 3 Advanced 72036 FLEET 3 STANDARD 2 CAMERA KIT 2 04/01/2024 FLEET 3 INTERIOR CAMERA, ADD-ON BUNDLE WITH TAP 72002 FLEET 3 INTERIOR CAMERA, INTERIOR MOUNT 3 04/01/2024 FLEET 3 INTERIOR CAMERA, ADD-ON BUNDLE WITH TAP 72032 FLEET ETHERNET CABLE, CAT6, 20 FT 3 04/01/2024 FLEET 3 INTERIOR CAMERA, ADD-ON BUNDLE WITH TAP 72037 FLEET 3 INTERIOR CAMERA 3 04/01/2024 A la Carte 100775 AB4 MAGNETIC DISCONNECT CABLE 10 04/01/2024 Fleet 3 Advanced 72040 FLEET REFRESH, 2 CAMERA KIT 77 04/01/2029 Fleet 3 Advanced 72040 FLEET REFRESH, 2 CAMERA KIT 2 04/01/2029 Fleet 3 Advanced 72040 FLEET REFRESH, 2 CAMERA KIT 8 04/01/2029 Fleet 3 Advanced 72040 FLEET REFRESH, 2 CAMERA KIT 1 04/01/2029 FLEET 3 INTERIOR CAMERA, ADD-ON BUNDLE WITH TAP 72042 FLEET INTERIOR CAMERA REFRESH 3 04/01/2029 Software Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Advanced 80400 FLEET, VEHICLE LICENSE 77 05/01/2024 04/30/2029 Fleet 3 Advanced 80400 FLEET, VEHICLE LICENSE 1 05/01/2024 04/30/2029 Fleet 3 Advanced 80400 FLEET, VEHICLE LICENSE 8 05/01/2024 04/30/2029 Fleet 3 Advanced 80401 FLEET 3, ALPR LICENSE, 1 CAMERA 77 05/01/2024 04/30/2029 Fleet 3 Advanced 80401 FLEET 3, ALPR LICENSE, 1 CAMERA 1 05/01/2024 04/30/2029 Fleet 3 Advanced 80401 FLEET 3, ALPR LICENSE, 1 CAMERA 8 05/01/2024 04/30/2029 Fleet 3 Advanced 80402 RESPOND DEVICE LICENSE - FLEET 3 77 05/01/2024 04/30/2029 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 177 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 4 Q-501843-45215.740CM Software Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Advanced 80402 RESPOND DEVICE LICENSE - FLEET 3 1 05/01/2024 04/30/2029 Fleet 3 Advanced 80402 RESPOND DEVICE LICENSE - FLEET 3 8 05/01/2024 04/30/2029 Fleet 3 Advanced 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 154 05/01/2024 04/30/2029 Fleet 3 Advanced 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 16 05/01/2024 04/30/2029 Fleet 3 Advanced 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 2 05/01/2024 04/30/2029 FLEET 3 INTERIOR CAMERA, ADD-ON BUNDLE WITH TAP 80410 FLEET, UNLIMITED STORAGE, 1 CAMERA 3 05/01/2024 04/30/2029 Services Bundle Item Description QTY Fleet 3 Advanced 73391 FLEET 3 DEPLOYMENT (PER VEHICLE)77 Fleet 3 Advanced 73391 FLEET 3 DEPLOYMENT (PER VEHICLE)8 Fleet 3 Advanced 73391 FLEET 3 DEPLOYMENT (PER VEHICLE)1 Warranties Bundle Item Description QTY Estimated Start Date Estimated End Date AB4 FLEX POV HARDWARE BUNDLE 100945 EXT WARRANTY, AB4 FLEX POV MODULE 10 04/01/2025 04/30/2029 Fleet 3 Advanced 80379 EXT WARRANTY, AXON SIGNAL UNIT 77 04/01/2025 04/30/2029 Fleet 3 Advanced 80379 EXT WARRANTY, AXON SIGNAL UNIT 1 04/01/2025 04/30/2029 Fleet 3 Advanced 80379 EXT WARRANTY, AXON SIGNAL UNIT 8 04/01/2025 04/30/2029 Fleet 3 Advanced 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 77 04/01/2025 04/30/2029 Fleet 3 Advanced 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 2 04/01/2025 04/30/2029 Fleet 3 Advanced 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 8 04/01/2025 04/30/2029 Fleet 3 Advanced 80495 EXT WARRANTY, FLEET 3, 2 CAMERA KIT 1 04/01/2025 04/30/2029 FLEET 3 INTERIOR CAMERA, ADD-ON BUNDLE WITH TAP 80385 EXT WARRANTY, FLEET 3, INTERIOR CAMERA 3 04/01/2025 04/30/2029 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 178 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 5 Q-501843-45215.740CM Payment Details Apr 2024 Invoice Plan Item Description Qty Subtotal Tax Total Year 1 - AB4 POV 100775 AB4 MAGNETIC DISCONNECT CABLE 10 $0.00 $0.00 $0.00 Year 1 - AB4 POV H00004 AB4 FLEX POV HARDWARE BUNDLE 10 $551.26 $33.99 $585.25 Year 1 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 77 $205,821.01 $7,740.10 $213,561.11 Year 1 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 1 $2,460.11 $91.56 $2,551.67 Year 1 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 8 $19,680.96 $732.55 $20,413.51 Total $228,513.34 $8,598.20 $237,111.54 May 2024 Invoice Plan Item Description Qty Subtotal Tax Total Invoice Upon Fulfillment InteriorCam+TAP FLEET 3 INTERIOR CAMERA, ADD-ON BUNDLE WITH TAP 3 $5,850.00 $244.65 $6,094.65 Total $5,850.00 $244.65 $6,094.65 Apr 2025 Invoice Plan Item Description Qty Subtotal Tax Total Year 2 - AB4 POV 100775 AB4 MAGNETIC DISCONNECT CABLE 10 $0.00 $0.00 $0.00 Year 2 - AB4 POV H00004 AB4 FLEX POV HARDWARE BUNDLE 10 $551.26 $33.99 $585.25 Year 2 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 77 $205,821.01 $7,740.10 $213,561.11 Year 2 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 1 $2,460.11 $91.56 $2,551.67 Year 2 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 8 $19,680.96 $732.55 $20,413.51 Total $228,513.34 $8,598.20 $237,111.54 Apr 2026 Invoice Plan Item Description Qty Subtotal Tax Total Year 3 - AB4 POV 100775 AB4 MAGNETIC DISCONNECT CABLE 10 $0.00 $0.00 $0.00 Year 3 - AB4 POV H00004 AB4 FLEX POV HARDWARE BUNDLE 10 $551.26 $33.99 $585.25 Year 3 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 77 $205,821.01 $7,740.10 $213,561.11 Year 3 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 1 $2,460.11 $91.56 $2,551.67 Year 3 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 8 $19,680.96 $732.55 $20,413.51 Total $228,513.34 $8,598.20 $237,111.54 Apr 2027 Invoice Plan Item Description Qty Subtotal Tax Total Year 4 - AB4 POV 100775 AB4 MAGNETIC DISCONNECT CABLE 10 $0.00 $0.00 $0.00 Year 4 - AB4 POV H00004 AB4 FLEX POV HARDWARE BUNDLE 10 $551.26 $33.99 $585.25 Year 4 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 77 $205,821.01 $7,740.10 $213,561.11 Year 4 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 1 $2,460.11 $91.56 $2,551.67 Year 4 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 8 $19,680.96 $732.55 $20,413.51 Total $228,513.34 $8,598.20 $237,111.54 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 179 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 6 Q-501843-45215.740CM Apr 2028 Invoice Plan Item Description Qty Subtotal Tax Total Year 5 - AB4 POV 100775 AB4 MAGNETIC DISCONNECT CABLE 10 $0.00 $0.00 $0.00 Year 5 - AB4 POV H00004 AB4 FLEX POV HARDWARE BUNDLE 10 $551.26 $33.98 $585.24 Year 5 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 77 $205,821.01 $7,740.10 $213,561.11 Year 5 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 8 $19,680.96 $732.53 $20,413.49 Year 5 - Fleet 3 Advanced Fleet3A Fleet 3 Advanced 1 $2,460.11 $91.57 $2,551.68 Total $228,513.34 $8,598.18 $237,111.52 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 180 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 7 Q-501843-45215.740CM Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. Standard Terms and Conditions Axon Enterprise Inc. Sales Terms and Conditions Axon Master Services and Purchasing Agreement: This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. ACEIP: The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 181 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda age 8 Q-501843-45215.740CM d1\ John McCann, Mayor Date Signed 10/16/2023 ATTEST: Approved as to form By:___________________________________ Kerry K. Bigelow, MMC, City Clerk Jill D.S. Maland Lounsbery Ferguson Altona & Peak Acting City Attorney DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 For 12/7/2023 Page 182 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 1 FLEET STATEMENT OF WORK BETWEEN AXON ENTERPRISE AND AGENCY This Statement of Work (“SOW”) has been made and entered into by and between Axon Enterprise, Inc. (“AXON”), and Chula Vista Police Dept. - CA the AGENCY”) for the purchase of the Axon Fleet in-car video solution (“FLEET”) and its supporting information, services and training. (AXON Technical Project Manager/The AXON installer) AGENCY states, and AXON understands and agrees, that Agency’s purpose and intent for entering into this SOW is for the AGENCY to obtain from AXON deliverables, which used solely in conjunction with AGENCY’s existing systems and equipment, which AGENCY specifically agrees to purchase or provide pursuant to the terms of this SOW. This SOW contains the entire agreement between the parties. There are no promises, agreements, conditions, inducements, warranties or understandings, written or oral, expressed or implied, between the parties, other than as set forth or referenced in the SOW. Upon completion of the services outlined in this SOW, AGENCY will be provided a professional services acceptance form (“Acceptance Form”). AGENCY will sign the Acceptance Form acknowledging that services have been completed in substantial conformance with this SOW and the Agreement. If AGENCY reasonably believes AXON did not complete the professional services in conformance with this SOW, AGENCY must notify AXON in writing of the specific reasons within seven (7) calendar days from delivery of the Acceptance Form. AXON will remedy the issues to conform with this SOW and re-present the Acceptance Form for signature. If AXON does not receive the signed Acceptance Form or written notification of the reasons for rejection within 7 calendar days of the delivery of the Acceptance Form, AGENCY will be deemed to have accepted the services in accordance to this SOW. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 183 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 2 Neither party hereto shall be liable for delays or failure to perform with respect to this SOW due to causes beyond the party’s reasonable control and not avoidable by diligence. Schedule Change Axon Fleet Deliverables Security Clearance and Access Training Local Computer DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 184 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 3 AGNECY is responsible for providing a mobile data computer (MDC) with the same software, hardware, and configuration that AGENCY personnel will use with the AXON system being installed. AGENCY is responsible for making certain that any and all security settings (port openings, firewall settings, antivirus software, virtual private network, routing, etc.) are made prior to the installation, configuration and testing of the aforementioned deliverables. Network Cradlepoint Router Evidence.com Wireless Upload System VEHICLE INSTALLATION Preparedness DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 185 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 4 On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer less weapons and items of evidence. Vehicle(s) will be deemed ‘out of service’ to the extent necessary to perform Work pursuant of this SOW. Existing Mobile Video Camera System Removal In-Car Hardware/Software Delivery and Installation DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 186 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 5 Upon completion of installation and configuration, AXON will systematically test all installed and configured in-car hardware and software to ensure that ALL functions of the hardware and software are fully operational and that any deficiencies are corrected unless otherwise agreed upon by the AGENCY, installation, configuration, test and the correct of any deficiencies will be completed in each vehicle accepted for installation. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 187 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 6 The customary training session does not ‘certify’ a non-AXON Installer, customer-employed Installer or customer 3rd party Installer, since the AXON Fleet products does not offer an Installer certification program. Any work performed by non-AXON Installer, customer-employed Installer or customer 3rd party Installer is not warrantied by AXON, and AXON is not liable for any damage to the vehicle and its existing systems and AXON Fleet hardware. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 188 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 1 of 21 This Master Services and Purchasing Agreement ("Agreement") is between Axon Enterprise, Inc. ("Axon"), and the agency listed below or, if no agency is listed below, the agency on the Quote attached hereto ("Agency"). This Agreement is effective as of the later of the (a) last signature date on this Agreement or (b) signature date on the Quote ("Effective Date"). Axon and Agency are each a "Party" and collectively "Parties". This Agreement governs Agency’s purchase and use of the Axon Devices and Services detailed in the Quote Appendix ("Quote"). It is the intent of the Parties that this Agreement will govern all subsequent purchases by Agency for the same Axon Devices and Services in the Quote, and all such subsequent quotes accepted and signed by Agency shall be also incorporated into this Agreement by reference as a Quote. The Parties agree as follows: 1.Definitions. 1.1. "Axon Cloud Services" means Axon’s web services for Axon Evidence, Axon Records, Axon Dispatch, and interactions between Axon Evidence and Axon Devices or Axon client software. Axon Cloud Service excludes third-party applications, hardware warranties, and my.evidence.com. 1.2. "Axon Device" means all hardware provided by Axon under this Agreement. Axon-manufactured Devices are a subset of Axon Devices. 1.3. "Quote" means an offer to sell and is only valid for devices and services on the offer at the specified prices. Any inconsistent or supplemental terms within Agency’s purchase order in response to a Quote will be void. Orders are subject to prior credit approval. Changes in the deployment estimated ship date may change charges in the Quote. Shipping dates are estimates only. 1.4. "Services" means all services provided by Axon under this Agreement, including software, Axon Cloud Services, and professional services. 2.Term. This Agreement begins on the Effective Date and continues until all subscriptions hereunder have expired or have been terminated ("Term"). 2.1. All subscriptions including Axon Evidence, Axon Fleet, Officer Safety Plans, Technology Assurance Plans, and TASER 7 or TASER 10 plans begin on the date stated in the Quote. Each subscription term ends upon completion of the subscription stated in the Quote ("Subscription Term"). 2.2. Upon completion of the Subscription Term, the Subscription Term will automatically renew for an additional one year ("Renewal Term"), unless a notice of non-renewal is provided in writing thirty (30) days prior to the expiration of the Subscription Term.. For purchase of TASER 7 or TASER 10 as a standalone, Axon may increase pricing to its then-current list pricing for any Renewal Term. For all other purchases, Axon may increase pricing on all line items in the Quote by up to 3% at the beginning of each year of the Renewal Term. New devices and services may require additional terms. Axon will not authorize services until Axon receives a signed Quote or accepts a purchase order, whichever is first. 3.Payment. Axon invoices upon shipment, or on the date specified within the invoicing plan in the Quote. Payment is due net 30 days from the invoice date. Payment obligations are non-cancelable, except as otherwise provided in this Agreement. Agency will pay all undisputed invoices without setoff, deduction, or withholding. 4.Taxes. Agency is responsible for sales and other taxes associated with the order unless Agency provides Axon a valid tax exemption certificate. 5.Shipping. Axon may make partial shipments and ship Axon Devices from multiple locations. All shipments are FOB Destination via common carrier. Title and risk of loss pass to Agency upon Axon’s delivery to the Agency. Agency is responsible for any shipping charges in the Quote. 6.Returns. All sales are final. Axon does not allow refunds or exchanges, except warranty returns or as provided by state or federal law. 7.Warranty. 7.1. Limited Warranty. Axon warrants that Axon-manufactured Devices are free from defects in workmanship and materials for one (1) year from the date of Agency’s receipt, except Signal Sidearm and Axon -manufactured accessories, which Axon warrants for thirty (30) months and ninety (90) days, respectively, from the date of Agency’s receipt. Used conducted energy weapon ("CEW") cartridges are deemed to have operated properly. Extended warranties run from the expiration of the one- (1-) year hardware warranty through the extended warranty term. 7.2. Disclaimer. All software and Axon Cloud Services are provided "AS IS," without any warranty of any kind, either express or implied, including without limitation the implied warranties of merchantability, fitness for a particular purpose and non-infringement. Axon Devices and Services that are not ACN2023-305 DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 R2023-197 Page 189 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 2 of 21 manufactured, published or performed by Axon ("Third-Party Products") are not covered by Axon’s warranty and are only subject to the warranties of the third-party provider or manufacturer. In the event that Axon has provided Third Party Products to Agency, Axon will provide copies of the relevant warranties provided by such third-party provider or manufacturer. 7.3. Claims. If Axon receives a valid warranty claim for an Axon-manufactured Device during the warranty term, Axon’s sole responsibility is to repair or replace the Axon -manufactured Device with the same or like Axon- manufactured Device, at Axon’s option. A replacement Axon-manufactured Device will be new or like new. Axon will warrant the replacement Axon-manufactured Device for the longer of (a) the remaining warranty of the original Axon-manufactured Device or (b) ninety (90) days from the date of repair or replacement. 7.3.1. If Agency exchanges an Axon Device or part, the replacement item becomes Agency’s property, and the replaced item becomes Axon’s property. Before delivering an Axon-manufactured Device for service, Agency must upload Axon-manufactured Device data to Axon Evidence or download it and retain a copy. Axon is not responsible for any loss of software, data, or other information contained in storage media or any part of the Axon-manufactured Device sent to Axon for service. 7.4. Spare Axon Devices. At Axon's reasonable discretion, Axon may provide Agency a predetermined number of spare Axon Devices as detailed in the Quote ("Spare Axon Devices"). Spare Axon Devices are intended to replace broken or non-functioning units while Agency submits the broken or non-functioning units, through Axon’s warranty return process. Axon will repair or replace the unit with a replacement Axon Device. Title and risk of loss for all Spare Axon Devices shall pass to Agency in accordance with shipping terms under Section 5. Axon assumes no liability or obligation in the event Agency does not utilize Spare Axon Devices for the intended purpose. 7.5. Limitations. Axon’s warranty excludes damage related to: (a) failure to follow Axon Device use instructions , except where authorized by Axon; (b) Axon Devices used with equipment not manufactured or recommended by Axon; (c) abuse, misuse, or intentional damage to Axon Device; (d) force majeure; (e) Axon Devices repaired or modified by persons other than Axon without Axon’s written permission; or (f) Axon Devices with a defaced or removed serial number. Axon’s warranty will be void if Agency resells Axon Devices. 7.5.1. To the extent permitted by law, the above warranties and remedies are exclusive. Axon disclaims all other warranties, remedies, and conditions, whether oral, written, statutory, or implied. If statutory or implied warranties cannot be lawfully disclaimed, then such warranties are limited to the duration of the warranty described above and by the provisions in this Agreement. Agency confirms and agrees that, in deciding whether to sign this Agreement, it has not relied on any statement or representation by Axon or anyone acting on behalf of Axon related to the subject matter of this Agreement that is not in this Agreement. 7.5.2. Neither party’s cumulative liability to any party for any loss or damage resulting from any claim, demand, or action arising out of or relating to any Axon Device or Service will not exceed $1 million except for (i) the amounts payable pursuant to any valid insurance claim covered by a party’s insurance; (ii) Axon’s indemnification obligations set forth in Section 14 of this Agreement; (iii) claims arising out of a breach by Axon of its obligations under Section 13 and 17 of this Agreement; (iv) Axon’s breach of the Cloud Services Terms of Use Appendix; or (v) a party’s fraud which shall not exceed $3 million. Neither Party will be liable for direct, special, indirect, incidental, punitive or consequential damages, however caused, whether for breach of warranty or contract, negligence, strict liability, tort or any other legal theory. The foregoing limitation of liability excludes: (i)_ claims arising out of a party’s willful misconduct; and (ii) Axon’s intellectual property indemnification obligations as set forth in Section 14 of this Agreement; (ii) 7.6. Online Support Platforms. Use of Axon's online support platforms (e.g., Axon Academy and MyAxon) is governed by the Axon Online Support Platforms Terms of Use Appendix available at www.axon.com/sales- terms-and-conditions. 7.7. Third-Party Software and Services. Use of software or services other than those provided by Axon is governed by the terms, if any, entered into between Agency and the respective third-party provider, including, without limitation, the terms applicable to such software or services located at www.axon.com/sales-terms- and-conditions, if any. 7.8. Axon Aid. Upon mutual agreement between Axon and Agency, Axon may provide certain products and services to Agency, as a charitable donation under the Axon Aid program. In such event, Agency expressly waives and releases any and all claims, now known or hereafter known, against Axon and its officers, directors, DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 190 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 3 of 21 employees, agents, contractors, affiliates, successors, and assigns (collectively, "Releasees"), including but not limited to, on account of injury, death, property damage, or loss of data, arising out of or attributable to the Axon Aid program whether arising out of the negligence of any Releasees or otherwise. Agency agrees not to make or bring any such claim against any Releasee, and forever release and discharge all Releasees from liability under such claims. Agency expressly allows Axon to publicly announce its participation in Axon Aid and use its name in marketing materials. Axon may terminate the Axon Aid program without cause immediately upon notice to the Agency. 8. Statement of Work. Certain Axon Devices and Services, including Axon Interview Room, Axon Channel Services, and Axon Fleet, may require a Statement of Work that details Axon’s Service deliverables ("SOW"). In the event Axon provides an SOW to Agency, Axon is only responsible for the performance of Services described in the SOW. Additional services are out of scope. The Parties must document scope changes in a written and signed change order. Changes may require an equitable adjustment in fees or schedule. The SOW is incorporated into this Agreement by reference. 9. Axon Device Warnings. See www.axon.com/legal for the most current Axon Device warnings. 10. Design Changes. Axon may make design changes to any Axon Device or Service without notifying Agency or making the same change to Axon Devices and Services previously purchased by Agency. 11. Bundled Offerings. Some offerings in bundled offerings may not be generally available at the time of Agency’s purchase. Axon will not provide a refund, credit, or additional discount beyond what is in the Quote due to a delay of availability or Agency’s election not to utilize any portion of an Axon bundle. 12. Insurance. Axon will maintain General Liability, Workers’ Compensation, and Automobile Liability insurance and any other insurance required in Exhibit A. Upon request, Axon will supply certificates of insurance. 13. IP Rights. Axon owns and reserves all right, title, and interest in Axon-manufactured Devices and Services and suggestions to Axon, including all related intellectual property rights. Agency will not violate any Axon proprietary rights. 14. Indemnification. Axon will defend, hold harmless and indemnify Agency against all claims, losses, and reasonable expenses from any third-party claim arising out of: (i) allegation that the use of Axon-manufactured Devices or Services infringes or misappropriates the third-party’s intellectual property rights; (ii) Axon’s breach of this Agreement or violation of applicable laws in the performance of this Agreement; or (iii) personal injury or property damage caused by the negligent acts, errors or omissions, or willful misconduct Axon’s employees, agents or subcontractors in the performance of this Agreement. Agency must promptly provide Axon with written notice of such claim, tender to Axon the defense or settlement of such claim at Axon’s expense and reasonably cooperate with Axon in the defense or settlement of such claim. Axon’s IP indemnification obligations do not apply to claims based on (a) modification of Axon-manufactured Devices or Services by Agency or a third-party not approved by Axon; (b) use of Axon- manufactured Devices and Services in combination with hardware or services not approved by Axon; (c) use of Axon Devices and Services other than as permitted in this Agreement; or (d) use of Axon software that is not the most current release provided by Axon. In the event that an Axon Device or Service is determined to be infringing, then Axon will (i) obtain a license for Agency to continue use of the Axon Device or Service; (ii) provide Agency with a substantially similar device or service that is non-infringing; or (iii) refund to Agency the price paid for the infringing Axon Device and any Service fee for the remainder of the Subscription Term or any Renewal Term. 15. Agency Responsibilities. Agency is responsible for (a) Agency’s use of Axon Devices; (b) breach of this Agreement or violation of applicable law by Agency or an Agency end user; (c) disputes between Agency and a third-party over Agency’s use of Axon Devices unless due to Axon’s negligent acts and omissions or unless as otherwise provided in this Agreement; ; (d) ensuring Axon Devices are destroyed and disposed of securely and sustainably at Agency’s cost; and (e) any regulatory violations or fines, as a result of improper destruction or disposal of Axon Devices. 16. Termination. 16.1. For Breach. A Party may terminate this Agreement for cause if it provides thirty (30) days written notice of the breach to the other Party, and the breach remains uncured at the end of thirty (30) days. If Agency terminates this Agreement due to Axon’s uncured breach, Axon will refund prepaid amounts on a prorated basis based on the effective date of termination. 16.2. By Agency. If sufficient funds are not appropriated or otherwise legally available to pay the fees, Agency may terminate this Agreement without further liability to Axon. Agency will deliver notice of termination under this section as soon as reasonably practicable. 16.3. Effect of Termination. Upon termination of this Agreement, Agency rights immediately terminate. Agency remains responsible for all fees incurred before the effective date of termination. If Agency purchases DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 191 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 4 of 21 Axon Devices for less than the manufacturer’s suggested retail price ("MSRP") and this Agreement is terminated by Axon before the end of the Term due to Agency’s breach of the Agreement, Axon will invoice Agency the difference between the MSRP for Axon Devices received, including any Spare Axon Devices, and amounts paid towards those Axon Devices. Only if terminating for non-appropriation, Agency may return Axon Devices to Axon within thirty (30) days of termination. MSRP is the standalone price of the individual Axon Device at the time of sale. For bundled Axon Devices, MSRP is the standalone price of all individual components. 16.4. Return of Data. Upon expiration or termination of this Agreement for any reason, Axon will provide Agency will access to the Axon Cloud Services for a period of ninety (90) days for the purpose of downloading all Agency Content and Agency Content Metadata. 17. Confidentiality. "Confidential Information" means nonpublic information designated as confidential or, given the nature of the information or circumstances surrounding disclosure, should reasonably be understood to be confidential, including but not limited to Agency Content. Each Party will take shall not disclose, disseminate, or use of the other Party’s Confidential Information without express written consent of the other Party. Unless required by law, including but not limited to California Public Records Act, neither Party will disclose the other Party’s Confidential Information during the Term and for five (5) years thereafter or perpetually with respect to Agency Content and Agency Content Metadata. If Agency receives a public records request to disclose Axon Confidential Information, to the extent allowed by law, Agency will provide notice to Axon before disclosure. Axon may publicly announce information related to this Agreement upon written approval of Agency. Axon shall not sell any Confidential Information to third parties, nor shall it use or disclose Confidential Information for any purposes other than to perform its obligations under this Agreement. Agency Content and Agency Content Metadata shall be treated as Confidential Information of Agency. 18. General. 18.1. Force Majeure. Neither Party will be liable for any delay or failure to perform due to a cause beyond a Party’s reasonable control. 18.2. Independent Contractors. The Parties are independent contractors. Neither Party has the authority to bind the other. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary, or employment relationship between the Parties. 18.3. Third-Party Beneficiaries. There are no third-party beneficiaries under this Agreement. 18.4. Non-Discrimination. Neither Party nor its employees will discriminate against any person based on race; religion; creed; color; sex; gender identity and expression; pregnancy; childbirth; breastfeeding; medical conditions related to pregnancy, childbirth, or breastfeeding; sexual orientation; marital status; age; national origin; ancestry; genetic information; disability; veteran status; or any class protected by local, state, or federal law. 18.5. Export Compliance. Each Party will comply with all import and export control laws and regulations. 18.6. Assignment. Neither Party may assign this Agreement without the other Party’s prior written consent, which approval shall not be unreasonably withheld. . 18.7. Waiver. No waiver or delay by either Party in exercising any right under this Agreement constitute s a waiver of that right. 18.8. Severability. If a court of competent jurisdiction holds any portion of this Agreement invalid or unenforceable, the remaining portions of this Agreement will remain in effect. 18.9. Survival. The following sections will survive termination: Payment, Warranty, Axon Device Warnings, Indemnification, IP Rights, and Agency Responsibilities. 18.10. Governing Law. The laws of the country, state, province, or municipality where Agency is physically located, without reference to conflict of law rules, govern this Agreement and any dispute arising from it. The United Nations Convention for the International Sale of Goods does not apply to this Agreement. 18.11. Pricing. Axon will honor the prices on the Quote for two (2) years from the Effective Date for additional purchases of up to 10% of the quantities listed on the Quote. 18.12. Notices. All notices must be in writing and in English. Notices posted on Agency’s Axon Evidence site are effective upon posting. Notices by email are effective on the sent date of the email provided such email notice is confirmed by return email of the other party. Notice of default must also be given via overnight courier and email. Notices by personal delivery are effective immediately. Notice by overnight courier are effective upon DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 192 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 0297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 5 of 21 receipt. Notices to Agency shall be provided to the address on file with Axon. Notices to Axon shall be provided to Axon Enterprise, Inc., Attn: Legal, 17800 North 85th Street, Scottsdale, Arizona 85255 with a copy to legal@axon.com. 18.12 Entire Agreement. This Agreement, including the Appendices and any SOW(s), represents the entire agreement between the Parties. This Agreement supersedes all prior agreements or understandings, whether written or verbal, regarding the subject matter of this Agreement. This Agreement may only be modified or amended in a writing signed by the Parties. Each Party, by and through its respective representative authorized to execute this Agreement, has duly executed and delivered this Agreement as of the date of signature. AXON: AGENCY: Axon Enterprise, Inc. City of Chula Vista Signature: Signature: Name: Robert E. Driscoll, Jr. Name: John McCann Title: VP, Assoc. General Counsel Title: Mayor Date: Date: Approved as to Form By: ________________________________ Jill D.S. Maland Lounsbery Ferguson Altona & Peak Acting City Attorney ATTEST: Kerry K. Bigelow, MMC City Clerk DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 12/7/2023 For 12/7/2023 Page 193 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 6 of 21 Axon Cloud Services Terms of Use Appendix 1. Definitions. a. "Agency Content" is data uploaded into, ingested by, or created in Axon Cloud Services within Agency’s tenant, including media or multimedia uploaded into Axon Cloud Services by Agency. Agency Content includes Evidence and personally identifiable information, , but excludes Non-Content Data. 2. “Agency Content Metadata” is data that is collected by Axon Cloud Services in connection with the upload, download, management and use of Agency Content and Evidence and includes time and data stamps of access to Agency Content and Evidence by user. a. "Evidence" is media or multimedia uploaded into Axon Evidence as 'evidence' by an Agency. Evidence is a subset of Agency Content. b. "Non-Content Data" is data, configuration, and usage information about Agency’s Axon Cloud Services tenant, Axon Devices and client software, and users that is transmitted or generated when using Axon Devices. Non-Content Data includes data about users captured during account management and customer support activities. Non-Content Data does not include Agency Content and does not include Personal Data, but may include Agency Content Metadata c. "Personal Data" means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. 3. Access. Upon Axon granting Agency a subscription to Axon Cloud Services, Agency may access and use Axon Cloud Services to store and manage and download Agency Content and Agency Content Metadata. Agency may not exceed more end users than the Quote specifies. Axon Air requires an Axon Evidence subscription for each drone operator. For Axon Evidence Lite, Agency may access and use Axon Evidence only to store and manage TASER CEW and TASER CAM data ("TASER Data"). Agency may not upload non-TASER Data to Axon Evidence Lite. 4. Agency Owns Agency Content; Right to Use Agency Content Metadata. Agency controls and owns all right, title, and interest in Agency Content. Except as outlined herein, Axon obtains no interest in Agency Content, and Agency Content is not Axon’s business records. Agency is solely responsible for uploading, sharing, managing, and deleting Agency Content. Axon will only have access to Agency Content for the limited purposes set forth herein. Agency agrees to allow Axon access to Agency Content to (a) perform troubleshooting, maintenance, or diagnostic screenings; and (b) enforce this Agreement or policies governing use of the Axon products. Agency further has the right to access, use and download Agency Content Metadata. 5. Security. Axon will implement commercially reasonable and appropriate measures to secure Agency Content against accidental or unlawful loss, access or disclosure. Axon will maintain a comprehensive information security program to protect Axon Cloud Services and Agency Content including logical, physical access, vulnerability, risk, and configuration management; incident monitoring and response; encryption of uploaded digital evidence; security education; and data protection. Axon agrees to the Federal Bureau of Investigation Criminal Justice Information Services Security Addendum. 6. Agency Responsibilities. Agency is responsible for (a) ensuring Agency owns Agency Content; (b) ensuring no Agency Content or Agency end user’s use of Agency Content or Axon Cloud Services violates this Agreement or applicable laws; and (c) maintaining necessary computer equipment and Internet connections for use of Axon Cloud Services. If Agency becomes aware of any violation of this Agreement by an end user, Agency will immediately terminate that end user’s access to Axon Cloud Services. a. Agency will also maintain the security of end usernames and passwords and security and access by end users to Agency Content. Agency is responsible for ensuring the configuration and utilization of Axon Cloud Services meet applicable Agency regulation and standards. Agency may not sell, transfer, or sublicense access to any other entity or person. Agency shall contact Axon immediately if it is aware that an unauthorized party may be using Agency’s account or Agency Content, or if account information is lost or stolen. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 194 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 7 of 21 b. To the extent Agency uses the Axon Cloud Services to interact with YouTube®, such use may be governed by the YouTube Terms of Service, available at https://www.youtube.com/static?template=terms. 7. Privacy. Agency’s use of Axon Cloud Services is subject to the Axon Cloud Services Privacy Policy, a current version of which is available at https://www.axon.com/legal/cloud-services-privacy-policy. Agency agrees to allow Axon access to Non-Content Data from Agency to (a) perform troubleshooting, maintenance, or diagnostic screenings; (b) provide, develop, improve, and support current and future Axon products and related services; and (c) enforce thi s Agreement or policies governing the use of Axon products. Axon will not disclose Agency Content, Agency Content Metadata or information about Agency except as compelled by a court or administrative body or required by law or regulation. If Axon receives a disclosure request for Agency Content, Axon will give Agency notice, unless legally prohibited from doing so, to allow Agency to file an objection with the court or administrative body. 8. Axon Body 3 Wi-Fi Positioning. Axon Body 3 cameras offer a feature to enhance location services where GPS/GNSS signals may not be available, for instance, within buildings or underground. Agency administrators can manage their choice to use this service within the administrative features of Axon Cloud Services. If Agency chooses to use this service, Axon must also enable the usage of the feature for Agency’s Axon Cloud Services tenant. Agency will not see this option with Axon Cloud Services unless Axon has enabled Wi-Fi Positioning for Agency’s Axon Cloud Services tenant. When Wi-Fi Positioning is enabled by both Axon and Agency, Non-Content and Personal Data will be sent to Skyhook Holdings, Inc. ("Skyhook") to facilitate the Wi-Fi Positioning functionality. Data controlled by Skyhook is outside the scope of the Axon Cloud Services Privacy Policy and is subject to the Skyhook Services Privacy Policy. 9. Storage. For Axon Unlimited Device Storage subscriptions, Agency may store unlimited data in Agency's Axon Evidence account only if data originates from Axon Capture or the applicable Axon Device. Axon may charge Agency additional fees for exceeding purchased storage amounts. Axon may place Agency Content that Agency has not viewed or accessed for six (6) months into archival storage. Agency Content in archival storage will not have immediate availability and may take up to twenty-four (24) hours to access. For Third-Party Unlimited Storage the following restrictions apply: (i) it may only be used in conjunction with a valid Axon’s Evidence.com user license; (ii) is limited to data of the law enforcement agency that purchased the Third-Party Unlimited Storage and the Axon’s Evidence.com end user or Agency is prohibited from storing data for other law enforcement agencies; and (iii) Agency may only upload and store data that is directly related to: 1) the investigation of, or the prosecution of a crime; (2) common law enforcement activities; or (3) any Age ncy Content created by Axon Devices or Evidence.com. 10. Location of Storage. Axon may transfer Agency Content to third-party subcontractors for storage. Axon will determine the locations of data centers for storage of Agency Content, provided they are in the United States. Any storage of Agency Content outside of the United States shall be subject to Agency’s written consent . For United States agencies, Axon will ensure all Agency Content stored in Axon Cloud Services remains within the United States . Ownership of Agency Content remains with Agency. All Agency Content will be encrypted during transfer and at rest. Any subcontractors that have access to Agency Content under this Agreement, shall have confidentiality obligations substantially similar to the confidentiality obligations in this Agreement, and shall not access or use Agency Content for any purpose other than to perform Axon’s obligations under this Agreement. 11. Suspension. Axon may temporarily suspend Agency’s or any end user’s right to access or use any portion or all of Axon Cloud Services immediately upon notice, if Agency or end user’s use of or registration for Axon Cloud Services may (a) pose a security risk to Axon Cloud Services or any third-party; (b) adversely and irreparably impact Axon Cloud Services, the systems, or content of any other customer; (c) subject Axon, Axon’s affiliates, or any third-party to liability; or (d) be fraudulent. Axon acknowledges that suspension could cause disruption to Agency’s law enforcement activities and unless immediate action is necessary to protect the security of Axon Cloud Services, Axon will make reasonable efforts to contact Agency to resolve an issue prior to suspension. 12. Agency remains responsible for all fees incurred through suspension. Axon will not delete Agency Content because of suspension, except as specified in this Agreement. 13. Axon Cloud Services Warranty. Axon disclaims any warranties or responsibility for data corruption or errors before Agency uploads data to Axon Cloud Services. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 195 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 8 of 21 14. Axon Records. Axon Records is the software-as-a-service product that is generally available at the time Agency purchases an OSP 7 or OSP 10 bundle. During Agency’s Axon Records Subscription Term, if any, Agency will be entitled to receive Axon’s Update and Upgrade releases on an if-and-when available basis. a. The Axon Records Subscription Term will end upon the completion of the Axon Records Subscription as documented in the Quote, or if purchased as part of an OSP 7 or OSP 10 bundle, upon completion of the OSP 7 or OSP 10 Term ("Axon Records Subscription") b. An "Update" is a generally available release of Axon Records that Axon makes available from time to time. An "Upgrade" includes (i) new versions of Axon Records that enhance features and functionality, as solely determined by Axon; and/or (ii) new versions of Axon Records that provide additional features or perform additional functions. Upgrades exclude new products that Axon introduces and markets as distinct products or applications. c. New or additional Axon products and applications, as well as any Axon professional services needed to configure Axon Records, are not included. If Agency purchases Axon Records as part of a bundled offering, the Axon Record subscription begins on the later of the (1) start date of that bundled offering, or (2) date Axon provisions Axon Records to Agency. Users of Axon Records at the Agency may upload files to entities (incidents, reports, cases, etc) in Axon Records with no limit to the number of files and amount of storage. Notwithstanding the foregoing, Axon may limit usage should the Agency exceed an average rate of one-hundred (100) GB per user per year of uploaded files. Axon will not bill for overages. 15. Axon Cloud Services Restrictions. Agency and Agency end users (including employees, contractors, agents, officers, volunteers, and directors), may not, or may not attempt to: a. copy, modify, tamper with, repair, or create derivative works of any part of Axon Cloud Services; b. reverse engineer, disassemble, or decompile Axon Cloud Services or apply any process to derive any source code included in Axon Cloud Services, or allow others to do the same; c. access or use Axon Cloud Services with the intent to gain unauthorized access, avoid incurring fees or exceeding usage limits or quotas; d. use trade secret information contained in Axon Cloud Services, except as expressly permitted in this Agreement; e. access Axon Cloud Services to build a competitive device or service or copy any features, functions, or graphics of Axon Cloud Services; f. remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices) of Axon’s or Axon’s licensors on or within Axon Cloud Services; or g. use Axon Cloud Services to store or transmit infringing, libelous, or other unlawful or tortious material; material in violation of third-party privacy rights; or malicious code. 16. After Termination. Axon will not delete Agency Content and Agency Content Metadata for ninety (90) days following termination. There will be no functionality of Axon Cloud Services during these ninety (90) days other than the ability to retrieve Agency Content and Agency Content Metadata. Agency will not incur additional fees if Agency downloads Agency Content and Agency Content Metadata from Axon Cloud Services during this time. Axon has no obligation to maintain or provide Agency Content after these ninety (90) days and will thereafter, unless legally prohibited, delete all Agency Content and Agency Content Metadata. Upon request, Axon will provide written proof that Axon successfully deleted and fully removed all Agency Content from Axon Cloud Services. 17. Post-Termination Assistance. Axon will provide Agency with the same post-termination data retrieval assistance that Axon generally makes available to all customers. Requests for Axon to provide additional assistance in downloading or transferring Agency Content and Agency Content Metadata, including requests for Axon’s data egress service, will result in additional fees and Axon will not warrant or guarantee data integrity or readability in the external system. 18. U.S. Government Rights. If Agency is a U.S. Federal department or using Axon Cloud Services on behalf of a U.S. Federal department, Axon Cloud Services is provided as a "commercial item," "commercial computer software," commercial computer software documentation," and "technical data", as defined in the Federal Acquisition DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 196 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 9 of 21 Regulation and Defense Federal Acquisition Regulation Supplement. If Agency is using Axon Cloud Services on behalf of the U.S. Government and these terms fail to meet the U.S. Government’s needs or are inconsistent in any respect with federal law, Agency will immediately discontinue use of Axon Cloud Services. 19. Survival. Upon any termination of this Agreement, the following sections in this Appendix will survive: Agency Owns Agency Content, Privacy, Storage, Axon Cloud Services Warranty, and Axon Cloud Services Restrictions. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 197 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 10 of 21 Professional Services Appendix If any of the Professional Services specified below are included on the Quote, this Appendix applies. 1. Utilization of Services. Agency must use professional services as outlined in the Quote and this Appendix within six 6) months of the Effective Date. 2. Axon Full Service (Axon Full Service). Axon Full Service includes advance remote project planning and configuration support and up to four (4) consecutive days of on-site service and a professional services manager to work with Agency to assess Agency’s deployment and determine which on-site services are appropriate. If Agency requires more than four (4) consecutive on-site days, Agency must purchase additional days. Axon Full Service options include: System set up and configuration Instructor-led setup of Axon View on smartphones (if applicable) Configure categories and custom roles based on Agency need Register cameras to Agency domain Troubleshoot IT issues with Axon Evidence and Axon Dock ("Dock") access One on-site session included Dock configuration Work with Agency to decide the ideal location of Docks and set configurations on Dock Authenticate Dock with Axon Evidence using admin credentials from Agency On-site assistance, not to include physical mounting of docks Best practice implementation planning session Provide considerations for the establishment of video policy and system operations best practices based on Axon’s observations with other agencies Discuss the importance of entering metadata in the field for organization purposes and other best practices for digital data management Provide referrals of other agencies using the Axon camera devices and Axon Evidence Recommend rollout plan based on review of shift schedules System Admin and troubleshooting training sessions Step-by-step explanation and assistance for Agency’s configuration of security, roles & permissions, categories & retention, and other specific settings for Axon Evidence Axon instructor training (Train the Trainer) Training for Agency’s in-house instructors who can support Agency’s Axon camera and Axon Evidence training needs after Axon has fulfilled its contractual on-site obligations Evidence sharing training Tailored workflow instruction for Investigative Units on sharing Cases and Evidence with local prosecuting agencies End user go-live training and support sessions Assistance with device set up and configuration Training on device use, Axon Evidence, and Evidence Sync Implementation document packet Axon Evidence administrator guides, camera implementation guides, network setup guide, sample policies, and categories & roles guide Post go-live review 3. Body-Worn Camera Starter Service (Axon Starter). Axon Starter includes advance remote project planning and configuration support and one (1) day of on-site Services and a professional services manager to work closely with Agency to assess Agency’s deployment and determine which Services are appropriate. If Agency requires more than one (1) day of on-site Services, Agency must purchase additional on-site Services. The Axon Starter options include: System set up and configuration (Remote Support) Instructor-led setup of Axon View on smartphones (if applicable) Configure categories & custom roles based on Agency need Troubleshoot IT issues with Axon Evidence and Dock access DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 198 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 11 of 21 Dock configuration Work with Agency to decide the ideal location of Dock setup and set configurations on Dock Authenticate Dock with Axon Evidence using "Administrator" credentials from Agency Does not include physical mounting of docks Axon instructor training (Train the Trainer) Training for Agency’s in-house instructors who can support Agency’s Axon camera and Axon Evidence training needs after Axon’s has fulfilled its contracted on-site obligations End user go-live training and support sessions Assistance with device set up and configuration Training on device use, Axon Evidence, and Evidence Sync Implementation document packet Axon Evidence administrator guides, camera implementation guides, network setup guide, sample policies, and categories & roles guide 4. Body-Worn Camera Virtual 1-Day Service (Axon Virtual). Axon Virtual includes all items in the BWC Starter Service Package, except one (1) day of on-site services. 5. CEW Services Packages. CEW Services Packages are detailed below: System set up and configuration Configure Axon Evidence categories & custom roles based on Agency need. Troubleshoot IT issues with Axon Evidence. Register users and assign roles in Axon Evidence. For the CEW Full Service Package: On-site assistance included For the CEW Starter Package: Virtual assistance included Dedicated Project Manager Assignment of specific Axon representative for all aspects of planning the rollout (Project Manager). Ideally, Project Manager will be assigned to Agency 4–6 weeks before rollout Best practice implementation planning session to include: Provide considerations for the establishment of CEW policy and system operations best practices based on Axon’s observations with other agencies Discuss the importance of entering metadata and best practices for digital data management Provide referrals to other agencies using TASER CEWs and Axon Evidence For the CEW Full Service Package: On-site assistance included For the CEW Starter Package: Virtual assistance included System Admin and troubleshooting training sessions On-site sessions providing a step-by-step explanation and assistance for Agency’s configuration of security, roles permissions, categories & retention, and other specific settings for Axon Evidence Axon Evidence Instructor training Provide training on the Axon Evidence to educate instructors who can support Agency’s subsequent Axon Evidence training needs. For the CEW Full Service Package: Training for up to 3 individuals at Agency For the CEW Starter Package: Training for up to 1 individual at Agency TASER CEW inspection and device assignment Axon’s on-site professional services team will perform functions check on all new TASER CEW Smart weapons and assign them to a user on Axon Evidence. Post go-live review For the CEW Full Service Package: On-site assistance included. For the CEW Starter Package: Virtual assistance included. 6. Smart Weapon Transition Service. The Smart Weapon Transition Service includes: Archival of CEW Firing Logs Axon’s on-site professional services team will upload CEW firing logs to Axon Evidence from all TASER CEW Smart Weapons that Agency is replacing with newer Smart Weapon models. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 199 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 12 of 21 Return of Old Weapons Axon’s on-site professional service team will ship all old weapons back to Axon’s headquarters. Axon will provide Agency with a Certificate of Destruction Note: CEW Full Service packages for TASER 7 or TASER 10 include Smart Weapon Transition Service instead of 1-Day Device Specific Instructor Course. 7. VR Services Package. VR Service includes advance remote project planning and configuration support and one (1) day of on-site service and a professional services manager to work with Agency to assess Agency's deployment and determine which Services are appropriate. The VR Service training options include: System set up and configuration (Remote Support) Instructor-led setup of Axon VR headset content Configure agency settings based on Agency need Troubleshoot IT issues with Axon VR headset Axon instructor training (Train the Trainer) Training for up to five (5) Agency's in-house instructors who can support Agency's Axon VR CET and SIM training needs after Axon’s has fulfilled its contracted on-site obligations Classroom and practical training sessions Step-by-step explanation and assistance for Agency's configuration of Axon VR CET and SIM functionality, basic operation, and best practices 8. Axon Air, On-Site Training. Axon Air, On-Site training includes advance remote project planning and configuration support and one (1) day of on-site Services and a professional services manager to work closely with Agency to assess Agency's deployment and determine which Services are appropriate. If Agency's requires more than one (1) day of on-site Services, Agency must purchase additional on-site Services. The Axon Air, On-Site training options include: System set up and configuration (Remote Support) Instructor-led setup of Axon Air App (ASDS) Configure agency settings based on Agency need Configure drone controller Troubleshoot IT issues with Axon Evidence Axon instructor training (Train the Trainer) Training for Agency's in-house instructors who can support Agency's Axon Air and Axon Evidence training needs after Axon’s has fulfilled its contracted on-site obligations Classroom and practical training sessions Step-by-step explanation and assistance for Agency's configuration of Axon Respond+ livestreaming functionality, basic operation, and best practices 9. Axon Air, Virtual Training. Axon Air, Virtual training includes all items in the Axon Air, On-Site Training Package, except the practical training session, with the Axon Instructor training for up to four hours virtually. 10. Signal Sidearm Installation Service. a. Purchases of 50 SSA units or more: Axon will provide one (1) day of on-site service and one professional services manager and will provide train the trainer instruction, with direct assistance on the first of each unique holster/mounting type. Agency is responsible for providing a suitable work/training area. b. Purchases of less than 50 SSA units: Axon will provide a 1-hour virtual instruction session on the basics of installation and device calibration. 11. Out of Scope Services. Axon is only responsible to perform the professional services described in the Quote and this Appendix. Any additional professional services are out of scope. The Parties must document scope changes in a written and signed change order. Changes may require an equitable adjustment in the charges or schedule. 12. Delivery of Services. Axon personnel will work Monday through Friday, 8:30 a.m. to 5:30 p.m., except holidays. Axon will perform all on-site tasks over a consecutive timeframe. Axon will not charge Agency travel time by Axon personnel to Agency premises as work hours. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 200 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 13 of 21 13. Access Computer Systems to Perform Services. Agency authorizes Axon to access relevant Agency computers and networks, solely for performing the Services subject to compliance with reasonable Agency security protocols for remote access. Axon agrees that Axon, its employees and subcontractors will not install any malware, tracking software or disabling devices when accessing Agency’s computers and networks. . Axon will work to identify as soon as reasonably practicable resources and information Axon expects to use and will provide an initial itemized list to Agency. Agency is responsible for and assumes the risk of any problems, delays, losses, claims, or expenses resulting from the content, accuracy, completeness, and consistency of all data, materials, and information supplied by Agency. 14. Site Preparation. Axon will provide a hardcopy or digital copy of current user documentation for the Axon Devices User Documentation"). User Documentation will include all required environmental specifications for the professional services and Axon Devices to operate per the Axon Device User Documentation. Before installation of Axon Devices (whether performed by Agency or Axon), Agency must prepare the location(s) where Axon Devices are to be installed ("Installation Site") per the environmental specifications in the Axon Device User Documentation. Following installation, Agency must maintain the Installation Site per the environmental specifications. If Axon modifies Axon Device User Documentation for any Axon Devices under this Agreement, Axon will provide the update to Agency when Axon generally releases it 15. Acceptance. When Axon completes professional services, Axon will present an acceptance form ("Acceptance Form") to Agency. Agency will sign the Acceptance Form acknowledging completion. If Agency reasonably believes Axon did not complete the professional services in substantial conformance with this Agreement, Agency must notify Axon in writing of the specific reasons for rejection within thirty (30) calendar days from delivery of the Acceptance Form. Axon will address the issues and re-present the Acceptance Form for signature. If Axon does not receive the signed Acceptance Form or written notification of reasons for rejection within seven (7) calendar days of delivery of the Acceptance Form, Axon will deem Agency to have accepted the professional services. 16. Agency Network. For work performed by Axon transiting or making use of Agency’s network, Agency is solely responsible for maintenance and functionality of the network. In no event will Axon be liable for loss, damage, or corruption of Agency’s network from any cause, unless to the extent caused by Axon’s acts or omissions. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 201 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 14 of 21 Technology Assurance Plan Appendix If Technology Assurance Plan ("TAP") or a bundle including TAP is on the Quote, this appendix applies. 1. TAP Warranty. The TAP warranty is an extended warranty that starts at the end of the one- (1-) year hardware limited warranty. 2. Officer Safety Plan. If Agency purchases an Officer Safety Plan ("OSP"), Agency will receive the deliverables detailed in the Quote. Agency must accept delivery of the TASER CEW and accessories as soon as available from Axon. 3. OSP 7 or OSP 10 Term. OSP 7 or OSP 10 begins on the date specified in the Quote ("OSP Term"). 4. TAP BWC Upgrade. If Agency has no outstanding payment obligations and purchased TAP, Axon will provide Agency a new Axon body-worn camera ("BWC Upgrade") as scheduled in the Quote. If Agency purchased TAP, Axon will provide a BWC Upgrade that is the same or like Axon Device, at Axon’s option. Axon makes no guarantee the BWC Upgrade will utilize the same accessories or Axon Dock. 5. TAP Dock Upgrade. If Agency has no outstanding payment obligations and purchased TAP, Axon will provide Agency a new Axon Dock as scheduled in the Quote ("Dock Upgrade"). Accessories associated with any Dock Upgrades are subject to change at Axon discretion. Dock Upgrades will only include a new Axon Dock bay configuration unless a new Axon Dock core is required for BWC compatibility. If Agency originally purchased a single-bay Axon Dock, the Dock Upgrade will be a single-bay Axon Dock model that is the same or like Axon Device, at Axon’s option. If Agency originally purchased a multi-bay Axon Dock, the Dock Upgrade will be a multi-bay Axon Dock that is the same or like Axon Device, at Axon’s option. 6. Upgrade Delay. Axon may ship the BWC and Dock Upgrades as scheduled in the Quote without prior confirmation from Agency unless the Parties agree in writing otherwise at least ninety (90) days in advance. Axon may ship the final BWC and Dock Upgrade as scheduled in the Quote sixty (60) days before the end of the Subscription Term without prior confirmation from Agency. 7. Upgrade Change. If Agency wants to upgrade Axon Device models from the current Axon Device to an upgraded Axon Device, Agency must pay the price difference between the MSRP for the current Axon Device and the MSRP for the upgraded Axon Device. If the model Agency desires has an MSRP less than the MSRP of the offered BWC Upgrade or Dock Upgrade, Axon will not provide a refund. The MSRP is the MSRP in effect at the time of the upgrade. 8. Return of Original Axon Device. Within thirty (30) days of receiving a BWC or Dock Upgrade, Agency must return the original Axon Devices to Axon or destroy the Axon Devices and provide a certificate of destruction to Axon including serial numbers for the destroyed Axon Devices. If Agency does not return or destroy the Axon Devices, Axon will deactivate the serial numbers for the Axon Devices received by Agency. 9. Termination. If Agency’s payment for TAP, OSP, or Axon Evidence is more than thirty (30) days past due, and Agency fails to make such overdue payments within thirty (30) days notice from Axon, Axon may terminate TAP or OSP. Once TAP or OSP terminates for any reason: 9.1. TAP and OSP coverage terminate as of the date of termination and no refunds will be given. 9.2. Axon will not and has no obligation to provide the Upgrade Models. 9.3. Agency must make any missed payments due to the termination before Agency may purchase any future TAP or OSP. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 202 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 15 of 21 TASER 10 Appendix This TASER 10 Appendix applies to Agency’s TASER 10, OSP 10, OSP Plus, or OSP 10 Plus Premium purchase from Axon, if applicable. 1. Duty Cartridge Replenishment Plan. If the Quote includes "Duty Cartridge Replenishment Plan", Agency must purchase the plan for each CEW user. A CEW user includes officers that use a CEW in the line of duty and those that only use a CEW for training. Agency may not resell cartridges received. Axon will only replace cartridges used in the line of duty. 2. Training. If the Quote includes a training voucher, Agency must use the voucher within one (1) year of issuance, or the voucher will be void. Axon will issue Agency a voucher annually beginning on the start of the TASER Subscription Term. The voucher has no cash value. Agency cannot exchange it for another device or service. Unless stated in the Quote, the voucher does not include travel expenses and will be Agency’s responsibility. If the Quote includes Axon Online Training or Virtual Reality Content Empathy Development for Autism/Schizophrenia (collectively, "Training Content"), Agency may access Training Content. Axon will deliver all Training Content electronically. 3. Extended Warranty. If the Quote includes an extended warranty, the extended warranty coverage period warranty will be for a five- (5-) year term, which includes the hardware manufacturer’s warranty plus the four- (4-) year extended term. 4. Trade-in. If the Quote contains a discount on CEW-related line items, including items related to OSP, then that discount may only be applied as a trade-in credit, and Agency must return used hardware and accessories associated with the discount ("Trade-In Units") to Axon. Agency must ship batteries via ground shipping. Axon will pay shipping costs of the return. If Axon does not receive Trade-In Units within the timeframe below, Axon will invoice Agency the value of the trade-in credit. Agency may not destroy Trade-In Units and receive a trade-in credit. Agency Size Days to Return from Start Date of TASER 10 Subscription Less than 100 officers 60 days 100 to 499 officers 90 days 500+ officers 180 days 5. TASER 10 Subscription Term. The TASER 10 Subscription Term for a standalone TASER 10 purchase begins on shipment of the TASER 10 hardware. The TASER 10 Subscription Term for OSP 10 begins on the OSP 10 start date. 6. Access Rights. Upon Axon granting Agency a TASER 10 Axon Evidence subscription, Agency may access and use Axon Evidence for the storage and management of data from TASER 10 CEW devices during the TASER 10 Subscription Term. Agency may not exceed the number of end users the Quote specifies. 7. Agency Warranty. If Agency is located in the US, Agency warrants and acknowledges that TASER 10 is classified as a firearm and is being acquired for official Agency use pursuant to a law enforcement agency transfer under the Gun Control Act of 1968. 8. Purchase Order. To comply with applicable laws and regulations, Agency must provide a purchase order to Axon prior to shipment of TASER 10. 9. Apollo Grant (US only). If Agency has received an Apollo Grant from Axon, Agency must pay all fees in the Quote prior to upgrading to any new TASER CEW offered by Axon. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 203 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 16 of 21 Axon Auto-Tagging Appendix If Auto-Tagging is included on the Quote, this Appendix applies. 1. Scope. Axon Auto-Tagging consists of the development of a module to allow Axon Evidence to interact with Agency’s Computer-Aided Dispatch ("CAD") or Records Management Systems ("RMS"). This allows end users to auto- populate Axon video meta-data with a case ID, category, and location-based on data maintained in Agency’s CAD or RMS. 2. Support. For thirty (30) days after completing Auto-Tagging Services, Axon will provide up to five (5) hours of remote support at no additional charge. Axon will provide free support due to a change in Axon Evidence, if Agency maintains an Axon Evidence and Auto-Tagging subscription. Axon will not provide support if a change is required because Agency changes its CAD or RMS. 3. Changes. Axon is only responsible to perform the Services in this Appendix. Any additional Services are out of scope. The Parties must document scope changes in a written and signed change order. Changes may require an equitable adjustment in fees or schedule. 4. Agency Responsibilities. Axon’s performance of Auto-Tagging Services requires Agency to: 4.1. Make available relevant systems, including Agency’s current CAD or RMS, for assessment by Axon (including remote access if possible); 4.2. Make required modifications, upgrades or alterations to Agency’s hardware, facilities, systems and networks related to Axon’s performance of Auto-Tagging Services; 4.3. Provide access to the premises where Axon is performing Auto-Tagging Services, subject to Agency safety and security restrictions, and allow Axon to enter and exit the premises with laptops and materials needed to perform Auto-Tagging Services; 4.4. Provide all infrastructure and software information (TCP/IP addresses, node names, network configuration) necessary for Axon to provide Auto-Tagging Services; 4.5. Promptly install and implement any software updates provided by Axon; 4.6. Ensure that all appropriate data backups are performed; 4.7. Provide assistance, participation, and approvals in testing Auto-Tagging Services; 4.8. Provide Axon with remote access to Agency’s Axon Evidence account when required; 4.9. Notify Axon of any network or machine maintenance that may impact the performance of the module at Agency; and 4.10. Ensure reasonable availability of knowledgeable staff and personnel to provide timely, accurate, complete, and up-to-date documentation and information to Axon. 5. Access to Systems. Agency authorizes Axon to access Agency’s relevant computers, network systems, and CAD or RMS solely for performing Auto-Tagging Services, provided, however, that Axon will comply with Agency security protocols for remote access. . Axon will work diligently to identify the resources and information Axon expects to use and will provide an initial list to Agency. Agency is responsible for and assumes the risk of any problems, delays, losses, claims, or expenses resulting from the content, accuracy, completeness, and consistency of all data, materials, and information supplied by Agency. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 204 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 17 of 21 Axon Fleet Appendix If Axon Fleet is included on the Quote, this Appendix applies. 20. Agency Responsibilities. 21. Agency must ensure its infrastructure and vehicles adhere to the minimum requirements to operate Axon Fleet 2 or Axon Fleet 3 (collectively, "Axon Fleet") as established by Axon during the qualifier call and on-site assessment at Agency and in any technical qualifying questions. If Agency’s representations are inaccurate, the Quote is subject to change. 22. Agency is responsible for providing a suitable work area for Axon or Axon third-party providers to install Axon Fleet systems into Agency vehicles. Agency is responsible for making available all vehicles for which installation services were purchased, during the agreed upon onsite installation dates, Failure to make vehicles available may require an equitable adjustment in fees or schedule. 23. Cradlepoint. If Agency purchases Cradlepoint Enterprise Cloud Manager, Agency will comply with Cradlepoint’s end user license agreement. The term of the Cradlepoint license may differ from the Axon Evidence Subscription. If Agency requires Cradlepoint support, Agency will contact Cradlepoint directly. 24. Third-party Installer. Axon will not be liable for the failure of Axon Fleet hardware to operate per specifications if such failure results from installation not performed by, or as directed by Axon. 25. Wireless Offload Server. 25.1. License Grant. Axon grants Agency a non-exclusive, royalty-free, worldwide, perpetual license to use Wireless Offload Server ("WOS"). "Use" means storing, loading, installing, or executing WOS solely for data communication with Axon Devices for the number of licenses purchased. The WOS term begins upon the start of the Axon Evidence Subscription. 25.2. Restrictions. Agency may not: (a) modify, alter, tamper with, repair, or create derivative works of WOS; (b) reverse engineer, disassemble, or decompile WOS, apply any process to derive the source code of WOS, or allow others to do so; (c) access or use WOS to avoid incurring fees or exceeding usage limits; (d) copy WOS in whole or part; (e) use trade secret information contained in WOS; (f) resell, rent, loan or sublicense WOS; g) access WOS to build a competitive device or service or copy any features, functions or graphics of WOS; or (h) remove, alter or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices) of Axon or Axon’s licensors on or within WOS. 25.3. Updates. If Agency purchases WOS maintenance, Axon will make updates and error corrections to WOS WOS Updates") available electronically via the Internet or media as determined by Axon. Agency is responsible for establishing and maintaining adequate Internet access to receive WOS Updates and maintaining computer equipment necessary for use of WOS. The Quote will detail the maintenance term. 25.4. WOS Support. Upon request by Axon, Agency will provide Axon with access to Agency’s store and forward servers solely for troubleshooting and maintenance. 26. Axon Vehicle Software. 26.1. License Grant. Axon grants Agency a non-exclusive, royalty-free, worldwide, perpetual license to use ViewXL or Dashboard (collectively, "Axon Vehicle Software".) "Use" means storing, loading, installing, or executing Axon Vehicle Software solely for data communication with Axon Devices. The Axon Vehicle Software term begins upon the start of the Axon Evidence Subscription. 26.2. Restrictions. Agency may not: (a) modify, alter, tamper with, repair, or create derivative works of Axon Vehicle Software; (b) reverse engineer, disassemble, or decompile Axon Vehicle Software, apply any process to derive the source code of Axon Vehicle Software, or allow others to do so; (c) access or use Axon Vehicle Software to avoid incurring fees or exceeding usage limits; (d) copy Axon Vehicle Software in whole or part; (e) use trade secret information contained in Axon Vehicle Software; (f) resell, rent, loan or sublicense Axon Vehicle Software; (g) access Axon Vehicle Software to build a competitive device or service or copy any features, functions or graphics of Axon Vehicle Software; or (h) remove, alter or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices) of Axon or Axon’s licensors on or within Axon Vehicle Software. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 205 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 18 of 21 27. Acceptance Checklist. If Axon provides services to Agency pursuant to any statement of work in connection with Axon Fleet, withinthirty (30) days of the date on which Agency retrieves Agency's vehicle(s) from the Axon installer , said vehicle having been installed and configured with tested and fully and properly operational in -car hardware and software identified above, Agency will receive a Professional Services Acceptance Checklist to submit to Axon indicating acceptance or denial of said deliverables. 28. Axon Fleet Upgrade. If Agency has no outstanding payment obligations and has purchased the "Fleet Technology Assurance Plan" (Fleet TAP), Axon will provide Agency with the same or like model of Fleet hardware ("Axon Fleet Upgrade") as scheduled on the Quote. 28.1. If Agency would like to change models for the Axon Fleet Upgrade, Agency must pay the difference between the MSRP for the offered Axon Fleet Upgrade and the MSRP for the model desired. The MSRP is the MSRP in effect at the time of the upgrade. Agency is responsible for the removal of previously installed hardware and installation of the Axon Fleet Upgrade. 28.2. Within thirty (30) days of receiving the Axon Fleet Upgrade, Agency must return the original Axon Devices to Axon or destroy the Axon Devices and provide a certificate of destruction to Axon, including serial numbers of the destroyed Axon Devices. If Agency does not destroy or return the Axon Devices to Axon, Axon will deactivate the serial numbers for the Axon Devices received by Agency. 29. Axon Fleet Termination. Axon may terminate Agency’s Fleet subscription for non-payment. Upon any termination: 29.1. Axon Fleet subscription coverage terminates, and no refunds will be given. 29.2. Axon will not and has no obligation to provide the Axon Fleet Upgrade. 29.3. Agency will be responsible for payment of any missed payments due to the termination before being allowed to purchase any future Fleet TAP. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 206 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 19 of 21 Axon Respond Appendix This Axon Respond Appendix applies to both Axon Respond and Axon Respond Plus, if either is included on the Quote. 1. Axon Respond Subscription Term. If Agency purchases Axon Respond as part of a bundled offering, the Axon Respond subscription begins on the later of the (1) start date of that bundled offering, or (2) date Axon provisions Axon Respond to Agency. If Agency purchases Axon Respond as a standalone, the Axon Respond subscription begins the later of the (1) date Axon provisions Axon Respond to Agency, or (2) first day of the month following the Effective Date. The Axon Respond subscription term will end upon the completion of the Axon Evidence Subscription associated with Axon Respond. 2. Scope of Axon Respond. The scope of Axon Respond is to assist Agency with real-time situational awareness during critical incidents to improve officer safety, effectiveness, and awareness. In the event Agency uses Axon Respond outside this scope, Axon may initiate good-faith discussions with Agency on upgrading Agency’s Axon Respond to better meet Agency’s needs. 3. Axon Body 3 LTE Requirements. Axon Respond is only available and usable with an LTE enabled body-worn camera. Axon is not liable if Agency utilizes the LTE device outside of the coverage area or if the LTE carrier is unavailable. LTE coverage is only available in the United States, including any U.S. territories. Axon may utilize a carrier of Axon’s choice to provide LTE service. Axon may change LTE carriers during the Term without Agency’s consent. 4. Axon Fleet 3 LTE Requirements. Axon Respond is only available and usable with a Fleet 3 system configured with LTE modem and service. Agency is responsible for providing LTE service for the modem. Coverage and availability of LTE service is subject to Agency’s LTE carrier. 5. Axon Respond Service Limitations. Agency acknowledges that LTE service is made available only within the operating range of the networks. Service may be temporarily refused, interrupted, or limited because of: (a) facilities limitations; (b) transmission limitations caused by atmospheric, terrain, other natural or artificial conditions adversely affecting transmission, weak batteries, system overcapacity, movement outside a service area or gaps in coverage in a service area, and other causes reasonably outside of the carrier’s control such as intentional or negligent acts of third parties that damage or impair the network or disrupt service; or (c) equipment modifications, upgrades, relocations, repairs, and other similar activities necessary for the proper or improved operation of service. 5.1. With regard to Axon Body 3, Partner networks are made available as-is and the carrier makes no warranties or representations as to the availability or quality of roaming service provided by carrier partners, and the carrier will not be liable in any capacity for any errors, outages, or failures of carrier partner networks. Agency expressly understands and agrees that it has no contractual relationship whatsoever with the underlying wireless service provider or its affiliates or contractors and Agency is not a third-party beneficiary of any agreement between Axon and the underlying carrier. 6. Termination. Upon termination of this Agreement, or if Agency stops paying for Axon Respond or bundles that include Axon Respond, Axon will end Axon Respond services, including any Axon-provided LTE service. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 207 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 20 of 21 Axon Application Programming Interface Appendix This Appendix applies if Axon’s API Services are included on the Quote. 1. Definitions. 1.1. "API Client" means the software that acts as the interface between Agency’s computer and the server, which is already developed or to be developed by Agency. 1.2. "API Interface" means software implemented by Agency to configure Agency’s independent API Client Software to operate in conjunction with the API Service for Agency’s authorized Use. 1.3. "Axon Evidence Partner API, API or Axon API" (collectively "API Service") means Axon’s API which provides a programmatic means to access data in Agency’s Axon Evidence account or integrate Agency’s Axon Evidence account with other systems. 1.4. "Use" means any operation on Agency’s data enabled by the supported API functionality. 2. Purpose and License. 2.1. Agency may use API Service and data made available through API Service, in connection with an API Client developed by Agency. Axon may monitor Agency’s use of API Service to ensure quality, improve Axon devices and services, and verify compliance with this Agreement. Agency agrees to not interfere with such monitoring or obscure from Axon Agency’s use of API Service. Agency will not use API Service for commercial use. 2.2. Axon grants Agency a non-exclusive, non-transferable, non-sublicensable, worldwide, revocable right and license during the Term to use API Service, solely for Agency’s Use in connection with Agency’s API Client. 2.3. Axon reserves the right to set limitations on Agency’s use of the API Service, such as a quota on operations, to ensure stability and availability of Axon’s API. Axon will use reasonable efforts to accommodate use beyond the designated limits. 3. Configuration. Agency will work independently to configure Agency’s API Client with API Service for Agency’s applicable Use. Agency will be required to provide certain information (such as identification or contact details) as part of the registration. Registration information provided to Axon must be accurate. Agency will inform Axon promptly of any updates. Upon Agency’s registration, Axon will provide documentation outlining API Service information. 4. Agency Responsibilities. When using API Service, Agency and its end users may not: 4.1. use API Service in any way other than as expressly permitted under this Agreement; 4.2. use in any way that results in, or could result in, any security breach to Axon; 4.3. perform an action with the intent of introducing any viruses, worms, defect, Trojan horses, malware, or any items of a destructive nature to Axon Devices and Services; 4.4. interfere with, modify, disrupt or disable features or functionality of API Service or the servers or net works providing API Service; 4.5. reverse engineer, decompile, disassemble, or translate or attempt to extract the source code from API Service or any related software; 4.6. create an API Interface that functions substantially the same as API Service and offer it for use by third parties; 4.7. provide use of API Service on a service bureau, rental or managed services basis or permit other individuals or entities to create links to API Service; 4.8. frame or mirror API Service on any other server, or wireless or Internet-based device; 4.9. make available to a third-party, any token, key, password or other login credentials to API Service; 4.10. take any action or inaction resulting in illegal, unauthorized or improper purposes ; or 4.11. disclose Axon’s API manual unless required by law or Court order. 5. API Content. All content related to API Service, other than Agency Content or Agency’s API Client content, is considered Axon’s API Content, including: 5.1. the design, structure and naming of API Service fields in all responses and requests; DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 208 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda 60297.00068\41841462.1 Master Services and Purchasing Agreement for Agency Title:Master Services and Purchasing Agreement between Axon and Agency Department:Legal Version: 19.0 Release Date:8/18/2023 Page 21 of 21 5.2. the resources available within API Service for which Agency takes actions on, such as evidence, cases, users, or reports; 5.3. the structure of and relationship of API Service resources; and 5.4. the design of API Service, in any part or as a whole. 6. Prohibitions on API Content. Neither Agency nor its end users will use API content returned from the API Interface to: 6.1. scrape, build databases, or otherwise create permanent copies of such content, or keep cached copies longer than permitted by the cache header; 6.2. copy, translate, modify, create a derivative work of, sell, lease, lend, convey, distribute, publicly display, or sublicense to any third-party; 6.3. misrepresent the source or ownership; or 6.4. remove, alter, or obscure any confidentiality or proprietary rights notices (including copyright and trademark notices). 7. API Updates. Axon may update or modify the API Service from time to time ("API Update"). Agency is required to implement and use the most current version of API Service and to make any applicable changes to Agency’s API Client required as a result of such API Update. API Updates may adversely affect how Agency’s API Client access or communicate with API Service or the API Interface. Each API Client must contain means for Agency to update API Client to the most current version of API Service. Axon will provide support for one (1) year following the release of an API Update for all depreciated API Service versions. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 209 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Insurance Requirements for Suppliers Vendor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with products and materials supplied to the Entity. The cost of such insurance shall be borne by the Vendor. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as Insurance Services Office Commercial General Liability coverage (occurrence Form CG 00 01) and include products coverage. Minimum Limits of Insurance Vendor shall maintain limits no less than $1,000,000 per occurrence for bodily injury and property damage, and an aggregate limit of $2,000,000. Excess / Umbrella coverage of $9Mil per Occurrence; $9Mil Aggregate If the Vendor maintains higher limits than the minimums shown above, the Entity requires and shall be entitled to coverage for the higher limits maintained by the contractor. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the Entity. At the option of the Entity, either: the Vendor shall obtain coverage to reduce or eliminate such deductibles or self-insured retentions as respects the Entity, its officers, officials, employees, and volunteers; or the Vendor shall provide a financial guarantee satisfactory to the Entity guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Other Insurance Provisions 1.The policy or policies are to contain, or be endorsed to contain, the following provisions: The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds as respects products of the Vendor. The Liability Additional Insured endorsement must not exclude Products / Completed Operations. 2.The Vendor’s insurance coverage shall be primary insurance as respects the Entity, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees or volunteers, shall be excess of the Vendor’s insurance and shall not contribute with it. 3.Each insurance policy required by this clause shall state that coverage shall not be canceled, except after thirty (30) days prior written notice has been provided to the Entity. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the Entity. EXHIBITADocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 210 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Verification of Coverage Vendor shall furnish the Entity with original certificates and amendatory endorsements or copies of the applicable policy language providing the insurance coverage required above. All certificates and endorsements are to be received and approved by the Entity before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Vendor’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Waiver of Subrogation Vendor hereby grants to Entity a waiver of any right to subrogation which any insurer of said Vendor may acquire against the Entity by virtue of the payment of any loss under such insurance. Vendor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer Special Risks or Circumstances Entity reserves the right to modify these requirements at any time, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. DocuSign Envelope ID: 0E17AEBC-772B-49D8-ADCB-E339F16940C0 Page 211 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Amendment 1 to the Master Services and Purchasing Agreement Page 1 of 4 This First Amendment (“Amendment”) is between Axon Enterprise, Inc., a Delaware corporation (“Axon”), and the City of Chula Vista, California (“Customer”). This Amendment is effective as of the last signature date on this Amendment (“Effective Date”). Axon and Customer are each a “Party” and collectively Parties”. Axon and Customer are parties to the Master Services and Purchasing Agreement fully executed on December 7, 2023 (“Agreement”). The Parties wish to incorporate further changes into the Agreement in order to add the AI Eras plan to the current purchases. The Parties therefore agree as follows: 1.The attached documents are hereby incorporated into the Agreement: a.Quote Q-707659 b.Appendix for AI Technology 2.All other terms and conditions of the Agreement shall remain unchanged and in full force and effect. Each representative identified below declares that the representative is authorized to execute this Amendment as of the date of signature. Axon Enterprise, Inc. Customer Signature: Signature: Name: Name: Title: Title: Date: John McCann Mayor Date: ATTEST: Kerry K. Bigelow, MMC, City Clerk Approved as to form: By: ___________________________________ Marco A. Verdugo, City Attorney Robert Driscoll Deputy General Counsel ACN 2025-293 Docusign Envelope ID: 5CA89BEF-AD2B-4385-9758-F8BCB7C4C586 Procurement Review 9/26/2025 RESO #2025-161 9/30/2025 Page 212 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Amendment 1 to the Master Services and Purchasing Agreement Page 2 of 4 Quote Appendix – See next page Docusign Envelope ID: 5CA89BEF-AD2B-4385-9758-F8BCB7C4C586 Page 213 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 1 Q-707659-45868LG Q-707659-45868LG Issued: 07/30/2025 Quote Expiration: 09/30/2025 Estimated Contract Start Date: 10/01/2025 Account Number: 106513 Payment Terms: N30 Mode of Delivery: UPS-GND Credit/Debit Amount: $0.00 SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT Chula Vista Police Dept. - CA 315 4TH AVE CHULA VISTA, CA 91910-3801 USA Chula Vista Police Dept. - CA 315 4TH AVE CHULA VISTA CA 91910-3801 USA Email: Lauren Gauer Phone: 480-580-3639 Email: lgauer@axon.com Fax: Dan Peak Phone: (619) 691-5217 Email: dpeak@chulavistapd.org Fax: Quote Summary Discount Summary Program Length 40 Months Average Savings Per Year $384,157.20 TOTAL COST $993,264.00 ESTIMATED TOTAL W/ TAX $993,264.00 TOTAL SAVINGS $1,280,524.00 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic: (800) 978-2737 International: +1.800.978.2737 Docusign Envelope ID: 5CA89BEF-AD2B-4385-9758-F8BCB7C4C586 Page 214 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 2 Q-707659-45868LG Payment Summary Date Subtotal Tax Total Sep 2025 $189,384.00 $0.00 $189,384.00 Jul 2026 $267,960.00 $0.00 $267,960.00 Jul 2027 $267,960.00 $0.00 $267,960.00 Jul 2028 $267,960.00 $0.00 $267,960.00 Total $993,264.00 $0.00 $993,264.00 Docusign Envelope ID: 5CA89BEF-AD2B-4385-9758-F8BCB7C4C586 Page 215 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 3 Q-707659-45868LG Quote Unbundled Price:$2,273,706.80 Quote List Price:$1,448,308.80 Quote Subtotal:$993,264.00 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program S00007 AXON AI - AI ERA LEADERS 290 28 $256.69 $155.04 $99.00 $803,880.00 $0.00 $803,880.00 A la Carte Software 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 290 12 $20.80 $20.80 $72,384.00 $0.00 $72,384.00 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 150 12 $65.00 $65.00 $117,000.00 $0.00 $117,000.00 Total $993,264.00 $0.00 $993,264.00 Delivery Schedule Software Bundle Item Description QTY Estimated Start Date Estimated End Date A la Carte 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 150 10/01/2025 09/30/2026 A la Carte 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 290 10/01/2025 09/30/2026 AXON AI - AI ERA LEADERS 101740 AXON - AI SOFTWARE LICENSE 290 10/01/2026 01/31/2029 Services Bundle Item Description QTY AXON AI - AI ERA LEADERS 101741 AXON - AI PROFESSIONAL SERVICES 290 Docusign Envelope ID: 5CA89BEF-AD2B-4385-9758-F8BCB7C4C586 Page 216 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 4 Q-707659-45868LG Shipping Locations Location Number Street City State Zip Country 1 315 4TH AVE CHULA VISTA CA 91910-3801 USA Payment Details Sep 2025 Invoice Plan Item Description Qty Subtotal Tax Total Year 1 - Draft One and Auto Transcribe 101283 AXON RECORDS - DRAFT ONE - AI-ASSISTED REPORT WRITING 150 $117,000.00 $0.00 $117,000.00 Year 1 - Draft One and Auto Transcribe 85760 AXON AUTO-TRANSCRIBE - UNLIMITED SERVICE 290 $72,384.00 $0.00 $72,384.00 Total $189,384.00 $0.00 $189,384.00 Jul 2026 Invoice Plan Item Description Qty Subtotal Tax Total AI Era - Year 2 S00007 AXON AI - AI ERA LEADERS 290 $267,960.00 $0.00 $267,960.00 Total $267,960.00 $0.00 $267,960.00 Jul 2027 Invoice Plan Item Description Qty Subtotal Tax Total AI Era - Year 3 S00007 AXON AI - AI ERA LEADERS 290 $267,960.00 $0.00 $267,960.00 Total $267,960.00 $0.00 $267,960.00 Jul 2028 Invoice Plan Item Description Qty Subtotal Tax Total AI Era - Year 4 S00007 AXON AI - AI ERA LEADERS 290 $267,960.00 $0.00 $267,960.00 Total $267,960.00 $0.00 $267,960.00 Docusign Envelope ID: 5CA89BEF-AD2B-4385-9758-F8BCB7C4C586 Page 217 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 5 Q-707659-45868LG Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. Exceptions to Standard Terms and Conditions Docusign Envelope ID: 5CA89BEF-AD2B-4385-9758-F8BCB7C4C586 Page 218 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 6 Q-707659-45868LG Customer Case Study: Customer agrees to participate in at least one case study on the use of AI products during the term of this Agreement, which may include providing testimonials, sharing quantitative and qualitative results, and highlighting the use and outcomes of Axon Devices and Services. Such participation may also involve interviews, performance metrics, and insights about Customer’s experience with Axon. Customer further grants Axon the right to publicly reference such case study pursuant the terms of the Agreement. The rights granted herein will survive termination of the Agreement solely with respect to materials published during the term of the Agreement. Chula Vista Police Department, being an innovative law enforcement partner of Axon, will develop policies in relation to the use of AI purchased under this Agreement, which Chula Vista Police Department will make available to Axon as well as other law enforcement agencies as a model use policy. Docusign Envelope ID: 5CA89BEF-AD2B-4385-9758-F8BCB7C4C586 Page 219 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 7 Q-707659-45868LG Docusign Envelope ID: 5CA89BEF-AD2B-4385-9758-F8BCB7C4C586 Page 220 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Amendment 1 to the Master Services and Purchasing Agreement Page 3 of 4 Appendix for AI Technology This AI Appendix shall only apply to Customers who license Axon Cloud Services in a Quote that specifically utilize AI Technology. Unless explicitly defined otherwise, capitalized terms used in this Appendix have the same meaning as those in the Agreement. 1. Definitions 1.1 AI Technology. Refers to artificial intelligence functionalities embedded in Axon’s Cloud Services, which may include: (a) Enhanced Evidence Management; (b) AI-powered redaction tools; (c) Large Language Model-based tools (e.g., "Draft One" “Policy Chat”); (d) Predictive Analytics for operational insights; or (e) Natural Language Processing (NLP) for text and speech analysis. 1.2 Model Drift. The degradation of AI model performance due to changes in input data or external conditions, requiring retraining or updates. 1.3 Bias Mitigation. Strategies and techniques used to identify, measure, and minimize bias in AI Technology. 2. Scope and Usage 2.1 Integration. Axon AI Technology is intended to improve public safety, streamline operations, and ensure data accuracy. The AI functionalities will only be used as described in the Agreement or applicable documentation. 2.2 Data Use. Axon acts as a Data Processor for AI Technology. All inquiries submitted are processed solely to provide accurate responses based on Customer Content submitted. Customer remains the Data Controller of all Customer Content. Axon and Axon’s subprocessors do not train their models on Customer Content. Customers who elect to participate in Axon’s ACEIP program can enter into custom agreements to assist in product development efforts like AI model training. Even in those cases, Axon operates carefully on redacted data and not on Customer Content. 2.3 Automatic Data Collection. AI Technology may automatically collect Non-Content Data about user interactions with the service and their devices to enhance the functionality and security of the system. The details collected include, but are not limited to, the following: 2.3.1 User Engagement and Activity Metrics. AI Technology may track key engagement statistics, including Daily Active Users (DAUs), Weekly Active Users (WAUs), and Monthly Active Users (MAUs). Additional metrics include new user activations, repeat usage rates, total queries submitted, follow-up query volume, session lengths, retention rates, and user satisfaction ratings (e.g., thumbs up/down feedback). 2.3.2 Sales and Adoption Tracking. Axon monitors the number of licenses and agencies purchasing the service, including those in trial phases, fully deploying the service, and conversion rates from trials to paid subscriptions. 2.3.3 End User inputs. Axon may process de-identified end-user inputs to the AI Technology, excluding Customer Content or any data that directly or indirectly identifies individuals. 3. Axon Responsibilities 3.1 Ethical AI Development. Axon shall: (a) Follow its responsible innovation framework; (b) Engage with the Ethics and Equity Advisory Council (EEAC) for feedback; (c) Conduct testing to Docusign Envelope ID: 5CA89BEF-AD2B-4385-9758-F8BCB7C4C586 Page 221 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Amendment 1 to the Master Services and Purchasing Agreement Page 4 of 4 minimize bias and ensure reliability; and (d) Implement Bias Mitigation techniques in model development and deployment. 3.2 Security Program. Axon will maintain a comprehensive information security program, including logical and physical access, vulnerability, risk, and configuration management; incident monitoring and response; encryption of digital evidence; and security education. 3.3 Transparency. Axon will provide documentation describing AI functionalities and their intended use and disclose any material limitations, risks, or Model Drift incidents. 3.4 Incident Response. Axon will promptly address and rectify anomalies in AI functionalities, as outlined in its incident management procedures. 3.5 Compliance. Axon will ensure compliance with applicable laws, regulations, and standards, including but not limited to the EU AI Act, NIST AI standards, and ISO/IEC 27001. 4. Customer Responsibilities 4.1 Ownership of Customer Content. Customer controls and owns all rights, title, and interest in Customer Content. Axon obtains no interest in Customer Content and will only access Customer Content for limited purposes as outlined in the Agreement. 4.2 Use of AI Technologies. Customer must: (a) review AI-generated outputs to ensure accuracy and appropriateness; (b) maintain control over Customer Content shared with AI Technologies c) comply with applicable laws when using Axon AI Technology and Axon Services; (d) monitor for potential issues with AI outputs, including false positives or negatives; (e) actively opt-in for programs involving data sharing through Axon’s ACEIP program; and (f) provide timely feedback on Axon AI Technology performance. 4.3 Restrictions. AI Technology is not designed for emergencies, and in such cases, users should contact appropriate emergency services directly. Axon disclaims liability for queries containing prohibited content, such as hate, sexual material, or violence, and reserves the right to restrict such usage. 5. Draft One. Specifically for Customers who utilize Draft One, Axon may impose usage restrictions if a single user generates more than three hundred (300) reports per month for two or more consecutive months. Docusign Envelope ID: 5CA89BEF-AD2B-4385-9758-F8BCB7C4C586 Page 222 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Amendment 2 to the Master Services and Purchasing Agreement This Second Amendment (“Amendment”) is between Axon Enterprise, Inc., a Delaware corporation (“Axon”) and the City of Chula Vista, California (“Customer”). This Amendment is effective as of the last signature date of this Amendment (“Effective Date”). Axon and Customer are each a “Party” and collectively “Parties”. Axon and Customer are parties to the Master Services and Purchasing Agreement fully executed on December 7, 2023 (“Agreement”). The Parties wish to incorporate further changes into the Agreement in order to add Prepared to the current purchases. The Parties therefore agree as follows: 1.The attached documents are hereby incorporated into this Agreement: a.Quote Q-807015-46062LG b.Prepared Emergency Call Management (“ECM”) Appendix 2.All other terms and conditions of the Agreement shall remain unchanged and in full force and effect. Each representative identified below declares that the representative is authorized to execute this Amendment as of the date of signature. Axon Enterprise, Inc.Customer Signature: Signature: Name: Name: Title: Title: Date: Date: Page 223 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Amendment 2 to the Master Services and Purchasing Agreement Quote Appendix – See next page Page 224 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 1 Q-807015-46062LG Q-807015-46062LG Issued: 02/09/2026 Quote Expiration: Estimated Contract Start Date: 03/01/2026 Account Number: 106513 Payment Terms: N30 Mode of Delivery: AUTO-GND Credit/Debit Amount: $0.00 SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT Chula Vista Police Dept. - CA 315 4TH AVE CHULA VISTA, CA 91910-3801 USA Chula Vista Police Dept. - CA 315 4TH AVE CHULA VISTA CA 91910-3801 USA Email: Lauren Gauer Phone: 480-580-3639 Email: lgauer@axon.com Fax: Dan Peak Phone: (619) 691-5217 Email: dpeak@chulavistapd.org Fax: Quote Summary Discount Summary Program Length 60 Months Average Savings Per Year $146,830.00 TOTAL COST $0.00 ESTIMATED TOTAL W/ TAX $0.00 TOTAL SAVINGS $734,150.00 Axon Enterprise, Inc. 17800 N 85th St Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic:(800) 978-2737 International: +1.800.978.2737 Page 225 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 2 Q-807015-46062LG Payment Summary Date Subtotal Tax Total Total 0 0 0 Page 226 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 3 Q-807015-46062LG Quote Unbundled Price:$8,761,400.00 Quote List Price:$8,761,400.00 Quote Subtotal:$0.00 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total A la Carte Hardware 102750 PREPARED AUDIO COLLECTOR HARDWARE 1 $2,400.00 $0.00 $0.00 $0.00 $0.00 A la Carte Software 102821 PREPARED AUTOMATED NON-EMERGENCY TRIAGE 83000 60 $0.65 $0.00 $0.00 $0.00 $0.00 102822 PREPARED ASSISTIVE CALL TAKING (per 1,000 calls)184 60 $0.00 $0.00 $0.00 102820 PREPARED AUTOMATED QA (per 1,000 calls)184 60 $0.00 $0.00 $0.00 A la Carte Services 102817 PREPARED AUTOMATED NON-EMERGENCY TRIAGE IMPLEMENTATION 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 102739 PREPARED AUDIO COLLECTOR IMPLEMENTATION 1 $1,000.00 $0.00 $0.00 $0.00 $0.00 Total $0.00 $0.00 $0.00 Delivery Schedule Hardware Bundle Item Description QTY Shipping Location Estimated Delivery Date A la Carte 102750 PREPARED AUDIO COLLECTOR HARDWARE 1 1 02/01/2026 Software Bundle Item Description QTY Estimated Start Date Estimated End Date A la Carte 102820 PREPARED AUTOMATED QA (per 1,000 calls)184 03/01/2026 02/28/2031 A la Carte 102821 PREPARED AUTOMATED NON-EMERGENCY TRIAGE 83000 03/01/2026 02/28/2031 A la Carte 102822 PREPARED ASSISTIVE CALL TAKING (per 1,000 calls)184 03/01/2026 02/28/2031 Services Bundle Item Description QTY A la Carte 102739 PREPARED AUDIO COLLECTOR IMPLEMENTATION 1 A la Carte 102817 PREPARED AUTOMATED NON-EMERGENCY TRIAGE IMPLEMENTATION 1 Page 227 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 4 Q-807015-46062LG Shipping Locations Location Number Street City State Zip Country 1 315 4TH AVE CHULA VISTA CA 91910-3801 USA Payment Details Feb 2026 Invoice Plan Item Description Qty Subtotal Tax Total Invoice Upon Fulfillment 102750 PREPARED AUDIO COLLECTOR HARDWARE 1 $0.00 $0.00 $0.00 Total $0.00 $0.00 $0.00 Mar 2026 Invoice Plan Item Description Qty Subtotal Tax Total Invoice Upon Fulfillment 102739 PREPARED AUDIO COLLECTOR IMPLEMENTATION 1 $0.00 $0.00 $0.00 Invoice Upon Fulfillment 102817 PREPARED AUTOMATED NON-EMERGENCY TRIAGE IMPLEMENTATION 1 $0.00 $0.00 $0.00 Invoice Upon Fulfillment 102820 PREPARED AUTOMATED QA (per 1,000 calls)184 $0.00 $0.00 $0.00 Invoice Upon Fulfillment 102821 PREPARED AUTOMATED NON-EMERGENCY TRIAGE 83000 $0.00 $0.00 $0.00 Invoice Upon Fulfillment 102822 PREPARED ASSISTIVE CALL TAKING (per 1,000 calls)184 $0.00 $0.00 $0.00 Total $0.00 $0.00 $0.00 Page 228 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 5 Q-807015-46062LG Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. Standard Terms and Conditions Axon Enterprise Inc. Sales Terms and Conditions Axon Master Services and Purchasing Agreement: This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. ACEIP: The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Page 229 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 6 Q-807015-46062LG Exceptions to Standard Terms and Conditions Rewrite Estimates Estimated Amounts and Contract Terminations. Any amounts stated as due under existing or terminated contracts — including contract transfer balances carried forward to new or pending contracts — are estimates based on payments received as of the calculation date. These estimates may be adjusted if new contracts are not executed on the anticipated dates or if expected payments are not made. Refresh Shipment Timing Technology Assurance Plan (TAP) Refresh Prior to Renewal. For Customers with expiring agreements that include TAP refresh rights, Axon may, in its discretion, ship refresh hardware under the existing contract while renewal or replacement agreements are in progress. Any such shipments will be deemed made under the terms of the existing contract until the new contract is fully executed, after which any applicable updates, fees, or adjustments will apply. Shipment Timing Shipment Variance. Estimated shipment dates are provided for planning purposes only and are not guarantees. Axon may ship hardware before or after the estimated shipment date, and failure to meet an estimated shipment date will not, by itself, constitute a breach, provided Axon uses commercially reasonable efforts to meet estimated shipment dates. \s1\\d1\ Signature Date Signed 2/9/2026 Page 230 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 7 Q-807015-46062LG Page 231 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Amendment 2 to the Master Services and Purchasing Agreement Prepared Emergency Call Management Appendix Prepared Emergency Call Management (“ECM”) terms: 1. Backups. The ECM Cloud Service does not replace the need for Customer to maintain regular data backups or redundant data archives of Customer Content and Caller Data. 2. Limitations on Service. Customer acknowledges and agrees that the ECM Service does not replace best practices by Customer in communicating or managing an impending or on-going threat or incident. Customer shall ensure that each authorized user is properly trained and prepared to respond to an impending threat or any incident. 3. Assistive Dispatch. Assistive Dispatch is available for Customers using supported CAD and radio console configurations. A technical assessment will determine eligibility. Axon will conduct eligibility assessment only when explicitly requested by customer. Customers with analog radio consoles or unsupported digital console configurations are not eligible for Assistive Dispatch but may use other Prepared products included in AI Era (ACT, AQA, ANET). Assistive Dispatch may require third-party hardware and/or licensing (e.g., Motorola Archive Interface Server (AIS), AIS License) not included in the Quote. Page 232 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 233 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 234 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 235 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 236 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Authorize implementation of Prepared by Axon Modernize Communications Center operations Enhance dispatcher support and situational awareness No new funding required Page 237 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda STAFFING SHORTAGES AND ATTRITION INCREASING CALL VOLUMES RISING PUBLIC EXPECTATIONS GROWING COGNITIVE LOAD ON DISPATCHERS Page 238 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda AI-assisted support platform for 911 operations Real-time transcription and translation Radio traffic transcription Automated triage and quality assurance Designed to enhance not replace staff Page 239 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Real-time transcription and translation AI-generated call summaries Live supervisor visibility Reduces handling time and improves accuracy Page 240 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Real-time radio transcription Talkgroup organization Keyword alerts Improves responder safety and reduces missed traffic Page 241 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Conversational AI handles 10- digit calls Automatically escalates emergencies Routes routine inquiries appropriately Can resolve up to 60% of non- emergency calls Page 242 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Reviews 100% of calls Auto-generates QA metrics Supervisor dashboards Reduces QA review time by over 80%Page 243 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda • • • • Page 244 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda CJIS compliant SOC 2 Type II aligned NIST aligned AES-256 encryption at rest TLS encryption in transit Page 245 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda • • • • • Page 246 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda No additional fiscal impact Included in existing Axon AI Era Bundle No new funds required Contract amendment is minimal Page 247 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Faster emergency response Improved situational awareness Enhanced dispatcher support Stronger quality assurance Supports Smart City goals Page 248 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Page 249 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda v . 0 0 5 P a g e | 1 March 3, 2026 ITEM TITLE Due Process and Safety: Adopt an Ordinance Adding Chapter 2.19 (Due Process and Safety in City Facilities) to the Chula Vista Municipal Code Report Number: 26-0068 Location: No specific geographic location Department: City Manager G.C. § 84308 Regulations Apply: No Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines. Therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Place an ordinance on first reading adding Chapter 2.19 (Due Process And Safety in City Facilities) to the Chula Vista Municipal Code, establishing protections to ensure that City facilities and contracts are not utilized in a manner that facilitates discrimination, unlawful detention, or the criminalization of individuals based on immigration status (First Reading). SUMMARY On February 2, 2026, a referral was made to the City Manager to present the City Council with an ordinance that, if adopted, would codify certain protections in the Chula Vista Municipal Code related to federal government access to non-public areas of City property or certain City resources without judicial warrant; limiting cooperation with federal task forces; prohibiting City and other City-funded organizations from collecting and sharing certain personal data; and requiring transparency including public reporting on federal collaboration. This item is responsive to that referral. ENVIRONMENTAL REVIEW The proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA), and it has been determined that the activity is not a “Project” as defined under Section 15378 of the Page 250 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda P a g e | 2 State CEQA Guidelines, because it will not result in a physical change in the environment. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION On November 18, 2025, the Chula Vista City Council adopted Resolution 2025-191 (Attachment 1) affirming the City’s commitment to due process, public safety and neighborly responsibility through the Good Neighbor Policy. This resolution establishes a public education campaign and supports initiatives that build trust and promote transparency, ensures that City facilities, programs, and partnerships are not used to facilitate discrimination or violate individual rights under state and federal law, and affirms that every resident, regardless of immigration status or personal circumstance, deserves due process, safety, and dignity in their interactions with government and law enforcement. On February 2, 2026, the City Council made a referral to the City Manager to present the City Council with an ordinance for consideration that codifies certain protections in the Chula Vista Municipal Code related to the same. DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT Current-year fiscal impact are included in the fiscal year 2025-26 budget based on existing staff time and material costs required to implement directives. ONGOING FISCAL IMPACT There is no ongoing fiscal impact as a result of this action. ATTACHMENTS 1. Resolution 2025-191 2. Ordinance Staff Contact: Adrianna Relph, Special Projects & Legislative Manager Tiffany Allen, City Manager Page 251 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda RESOLUTION NO. 2025-191 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AFFIRMING THE CITY'S COMMITMENT TO DUE PROCESS, PUBLIC SAFETY, AND NEIGHBORLY RESPONSIBILITY THROUGH THE GOOD NEIGHBOR POLICY WHEREAS, the City of Chula Vista values every resident and upholds United States and California constitutional protections of privacy, dignity, and due process; and WHEREAS, Federal enforcement actions targeting individuals for their immigration status or identity create fear and undermine local trust in public institutions; and WHEREAS, on November 4, 2025, the City Council unanimously directed staff to draft a Resolution memorializing actions and direction intended to enhance trust within the community regarding the Federal Government’s immigration enforcement activities (Good Neighbor Resolution); and WHEREAS, this Good Neighbor Resolution establishes a public education campaign and support initiatives that build trust and promote transparency, ensures that City facilities, programs, and partnerships are not used to facilitate discrimination or violate individual rights under state and federal law, and affirms that every resident, regardless of immigration status or personal circumstance, deserves due process, safety, and dignity in their interactions with government and law enforcement; and WHEREAS, cities across the region have considered and implemented certain protections to ensure that no city resource is used to facilitate discriminatory enforcement action; and WHEREAS, Chula Vista is home to a diverse, binational, and multilingual community that deserves transparent and humane governance; and WHEREAS, the City Council desires to reinforce Chula Vista’s identity as an inclusive, law-abiding, and welcoming community; and WHEREAS, adoption of this Good Neighbor Resolution will affirm Chula Vista’s commitment to ensuring that no City policy or action contributes to discriminatory enforcement practices. Docusign Envelope ID: 670B7CF4-3210-474D-86A1-54B44A5D637E Page 252 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Resolution No. 2025-191 Page No. 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it adopts the Good Neighbor Resolution affirming Chula Vista's commitment to remain a City that protects residents' rights, respects privacy, and builds trust between government and community, and authorizes and directs the City Manager to: 1. Ensure that City policies, practices, and partnerships align with state and federal laws protecting personal privacy, due process, and non-discrimination; 2. Develop a public education campaign regarding immigration consisting of disseminating "Know Your Rights" information and material through various communication mediums; 3. Work with the City Attorney to establish procedures for police responses to federal and out-of-state immigration enforcement requests and related public disclosure; 4. Work with the City Attorney to require that future City contracts prohibit disclosure of personal data in cooperation with discriminatory enforcement actions; 5. Prohibit access to non-public areas of City facilities for the purpose of carrying out law enforcement activity where the alleged criminal activity is a protected personal characteristic unless expressly authorized by statute, judicial warrant, or court order; and 6. Explore funding partnerships with local nonprofits for crisis relief, case management, and legal aid services. SIGNATURES ON FOLLOWING PAGE] Docusign Envelope ID: 670B7CF4-3210-474D-86A1-54B44A5D637E Page 253 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Resolution No. 2025-191 Page No. 3 Presented by Approved as to form by Tiffany Allen Marco A. Verdugo City Manager City Attorney PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 18th day of November 2025 by the following vote: AYES: Councilmembers: Chavez, Fernandez, Inzunza, and Preciado NAYS: Councilmembers: None ABSENT: Councilmembers: None ABSTAIN: Councilmembers: McCann John McCann, Mayor ATTEST: Kerry K. Bigelow, MMC, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VISTA ) I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2025-191 was duly passed, approved, and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 18th day of November 2025. Executed this 18th day of November 2025. Kerry K. Bigelow, MMC, City Clerk Docusign Envelope ID: 670B7CF4-3210-474D-86A1-54B44A5D637E Page 254 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda C:\Program Files\eSCRIBE\TEMP\17573436284\17573436284,,,Attachment 2 - Ordinance - Chapter 2.19 Due Process and Safety in City Facilities.docx ORDINANCE NO. ORDINANCE OF THE CITY OF CHULA VISTA ADDING CHAPTER 2.19 (DUE PROCESS AND SAFETY IN CITY FACILITIES) RELATING TO LAW ENFORCEMENT ACCESS TO CITY FACILITIES WHEREAS, the City of Chula Vista values every resident and upholds United States and California constitutional protections of privacy, dignity, and due process; and WHEREAS, federal enforcement actions targeting individuals for their immigration status or identity create fear and undermine local trust in public institutions; and WHEREAS, on November 18, 2025, the Chula Vista City Council adopted Resolution No. 2025-191 affirming the City’s commitment to due process, public safety, and neighborly responsibility through the Good Neighbor Policy; and WHEREAS, the City of Chula Vista is further committed through its actions to ensure that no City facility, program, or partnership is used to facilitate discrimination, or to violate an individual’s rights under federal or state law. NOW, THEREFORE the City Council of the City of Chula Vista does ordain as follows: Section I. All of the above statements are true and incorporated herein. Section II. Chapter 2.19, Due Process and Safety in City Facilities, is hereby added to the Chula Vista Municipal Code and shall read as follows: Chapter 2.19 DUE PROCESS AND SAFETY IN CITY FACILITIES 2.19.010 Title. This chapter is known as the “Due Process and Safety in City Facilities Ordinance,” and may be cited as such and will be referred to herein as “this chapter.” 2.19.020 Purpose and intent. The purpose of this chapter is to demonstrate the City’s commitment, through its actions and training of City employees and contractors, to ensure that City facilities, programs, and partnerships are not used to facilitate discrimination of any kind, violations of Constitutional rights, or unauthorized enforcement against vulnerable communities. It is further the intent to provide clear direction to City employees and contractors to comply with state and local protections safeguarding the rights of all individuals regardless of their immigration status. These protections recognize fundamental rights to privacy, freedom of expression, and equal treatment under the law. Page 255 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Ordinance Page 2 2.19.030 Definitions For the purposes of this chapter, the following definitions apply: “Agency” means federal and state agencies, counties, cities, districts, local agencies, joint power authorities, non-profit corporations wholly owned by a public agency, and any quasi-public entity that the City Council may designate by resolution. “City” means the City of Chula Vista. “City Agreement” means a contract for services, public works contract, a lease of City Property, or a grant advertised and awarded by the City after the effective date of this Chapter to any person that is not an Agency. “City Facility” means City Property where the City exercises daily control over access to the real property, including offices, maintenance areas, operation yards, employee workplaces, restricted zones, construction sites, and administrative facilities. “City Property” means real property that the City owns in fee or that is leased and occupied by the City. “Federal Law Enforcement Agency Personnel” means any employee, contractor, or agent of a department or Agency of the United States government who is engaged in Law Enforcement Activity. “ICE Access” has the same meaning as in California Government Code section 7283(d) as may be amended. “Immigration Enforcement” has the same meaning as in California Government Code section 7284.4(f), as may be amended. “Joint Law Enforcement Task Force” has the same meaning as in California Government Code 7284.4(g). “Law Enforcement Activity” means any action conducted by government personnel or any individual acting under color of law for the purpose of enforcing criminal, civil, immigration, or regulatory laws, including federal laws and laws of other states. This includes surveillance, investigation, detention, questioning, arrest, execution of warrants, collection or sharing of personal data, or facilitation of legal process such as subpoenas or transfer requests. “Non-Public Area” means any space on real property that is not generally accessible to the public. “Out-of-State Law Enforcement Personnel” means any law enforcement agent, officer, employee, attorney, investigator, or contractor acting under the authority of another state or its subdivisions who is engaged in Law Enforcement Activity. “Private Party Acting Under Color of Law Enforcement Authority” means any individual or group not employed by a government Agency who: Page 256 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Ordinance Page 3 a. Claims, implies, or presents themselves as having legal authority to conduct Law Enforcement Activity; b. Is contracted, deputized, or otherwise authorized by a federal Agency or out-of-state jurisdiction to engage in law enforcement activity within California; or c. Engages in surveillance, detention, questioning, or information gathering in a manner that imitates or substitutes for official Law Enforcement Activity. 2.19.040 Access to City Facilities Federal Law Enforcement Agency Personnel, Out-of-State Law Enforcement Personnel, and private parties acting under the color of law enforcement authority shall not voluntarily be given access to any Non-Public Area of a City Facility for the purpose of carrying out law enforcement activities where the alleged criminal activity is based on immigration status unless access is required by law or by a judicially issued warrant or court order. This section does not prohibit access to City facilities by Federal Law Enforcement Agency Personnel or Out-of-State Law Enforcement Personnel in response to an imminent threat to life or public safety pursuant to a narrowly tailored policy adopted by the City Manager. 2.19.050 Guidelines for Upholding Civil Rights in City Operations A. Unless otherwise required by law, the City should not: 1. Transmit or share data related to immigration status unless such transmission or sharing is necessary for Law Enforcement Activity where the alleged criminal activity is not based on immigration status. 2. Participate in a joint operation, task force, or patrol that involves, in whole or in part, an Immigration Enforcement action. B. Subsection (A), above, does not prohibit: 1. The City’s participation in a Joint Law Enforcement Task Force, if the task force is not related to Immigration Enforcement activity; or 2. Cooperation with Federal Law Enforcement Agency Personnel or Out-of-State Law Enforcement Personnel in response to an imminent threat to life or public safety. The City’s cooperation shall be narrowly tailored to respond to the imminent threat to life or public safety. 2.19.060 Contractor and Vendor Compliance For all City Agreements advertised and executed on or after the effective date of this Ordinance, contractors, lessees, and grantees must comply with the following requirements, where applicable: Page 257 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Ordinance Page 4 A. Compliance with all applicable State laws relating to cooperation with law enforcement; B. Maintaining any information relating to immigration status received or obtained as part of its performance of the City Agreement confidential, and prohibiting the sharing or transmitting of such information to any third party unless required to do so under federal, State or local law, or to perform the City Agreement; C. The provisions of subsections A and B to be included in any subcontracts entered into related to the performance of the City Agreement; D. For agreements to provide services to City residents or handle personal information of City residents, notice to the City within five business days of any request from federal law enforcement personnel, Out-of-State Law Enforcement Personnel, or a private party acting under the color of law enforcement authority for assistance with any Immigration Enforcement activity. 2.19.070 Notice Requirements A. Signage The following requirements shall apply to any City Facility providing services to the public which contain Non-Public Areas: 1. The City Manager shall post signage at Non-Public Areas of City facilities stating that access is restricted to authorized personnel only or as required by a judicial warrant or court order. 2. Signage shall contain a QR code directing the public to information regarding individual rights related to this Chapter, available in multiple languages, on City website. 2.19.080 Reporting Requirements A. The City Manager shall provide a written report to the City Council by the end of each fiscal year with the following information from the preceding calendar year: 1. A summary of the City’s participation in Joint Law Enforcement Task Forces as described in California Government Code section 7284.6(c)(1) and as required by state law. a. The City Manager shall not include information in the report that would endanger the safety of a person involved in an investigation or the successful completion of the investigation or a related investigation, or the disclosure of which is prohibited or exempt under federal or state law. 2. A summary of any changes to federal or state law that affect the Chula Vista Police Department’s ability to participate in a Joint Law Enforcement Task Force. Page 258 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Ordinance Page 5 3. A summary of any known Law Enforcement Activity by Federal Law Enforcement Agency Personnel, Out-of-State Law Enforcement Personnel, or a Private Party Acting Under Color of Law Enforcement Authority involving any person for Immigration Enforcement purposes within the jurisdiction of the City. 4. A summary of the Transparent Review of Unjust Transfers and Holds (TRUTH) Act forum held by the City under California Government Code section 7283.1(d), including the place and time that the forum was held, and a general description of the information that was presented by the City, if during the reporting period, the City provided ICE Access to a person in the custody of the Chula Vista Police Department. B. If the Chula Vista Police Department responds to a call for service related to Law Enforcement Activity by Federal Law Enforcement Agency Personnel, Out-of-State Law Enforcement Personnel, or a Private Party Acting Under Color of Law Enforcement Authority, the Chief of Police shall issue a publicly available incident report within three business days of the response. a. The report shall include: i. The names of all agencies present; ii. Whether a judicial warrant was presented by any Agency to the Chula Vista Police Department; and iii. Any available identifying information of the law enforcement personnel involved, such as badge numbers, and Agency designations, or the Private Party Acting Under Color of Law Enforcement Authority. Section III. Severability If any portion of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid, unenforceable or unconstitutional, by a court of competent jurisdiction, that portion shall be deemed severable, and such invalidity, unenforceability or unconstitutionality shall not affect the validity or enforceability of the remaining portions of the Ordinance, or its application to any other person or circumstance. The City Council of the City of Chula Vista hereby declares that it would have adopted each section, sentence, clause or phrase of this Ordinance, irrespective of the fact that any one or more other sections, sentences, clauses or phrases of the Ordinance be declared invalid, unenforceable or unconstitutional. Section IV. Construction The City Council of the City of Chula Vista intends this Ordinance to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent. Section V. Effective Date This Ordinance shall take effect and be in force on the thirtieth day after its final passage. Page 259 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda Ordinance Page 6 Section VI. Publication The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published or posted according to law. Presented by Approved as to form by Tiffany Allen Marco A. Verdugo City Manager City Attorney Page 260 of 260 City of Chula Vista - City Council March 3, 2026 Post City Council Agenda