HomeMy WebLinkAboutItem 5.10 Attachments
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February 10, 2026
ITEM TITLE
Grant Administration: Authorize Agents to Act on Behalf of the City for Purposes of Obtaining and
Administering State or Federal Assistance Through California Governor’s Office of Emergency Services
Programs
Report Number: 26-0046
Location: No specific geographic location
Department: Police
G.C. § 84308 Regulations Apply: No
Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California
Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no
environmental review is required.
Recommended Action
Adopt a resolution designating the City Manager and the Director of Finance as authorized agents to act on
behalf of the City for purposes of obtaining and administering state or federal assistance through California
Governor’s Office of Emergency Services programs.
SUMMARY
The City of Chula Vista regularly seeks grant funding through California Governor’s Office of Emergency
Services (“Cal OES”) grant programs to support law enforcement operations, forensic services, and public
safety initiatives. Cal OES requires applicants, as a condition of eligibility for certain grant programs, to
designate authorized agents by resolution of the governing body. To meet Cal OES requirements, the City
Manager and the Director of Finance have been identified as appropriate individuals to serve as designated
agents authorized to act on behalf of the City of Chula Vista for purposes of obtaining and administering grant
funding through Cal OES programs.
ENVIRONMENTAL REVIEW
The Director of Development Services has reviewed the proposed activity for compliance with the California
Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under
Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment;
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therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA.
Thus, no environmental review is required.
BOARD/COMMISSION/COMMITTEE RECOMMENDATION
Not applicable.
DISCUSSION
The City of Chula Vista regularly seeks state and federal assistance administered through California
Governor’s Office of Emergency Services (“Cal OES”) grant programs to support law enforcement operations,
forensic services, and public safety initiatives. Examples of these programs include, but are not limited to,
the Law Enforcement Specialized Units Program and the Paul Coverdell Forensic Science Improvement
Program.
Cal OES requires applicants to designate, by resolution of the governing body, one or more authorized agents
with written authority to execute, submit, and manage program-related documents on behalf of the City. This
designation is a mandatory prerequisite for submitting applications and administering awarded funds for
certain Cal OES programs.
Staff recommends designating the City Manager and the Director of Finance as authorized agents to act on
behalf of the City. The City’s authorized agents will execute and file applications, agreements, amendments,
certifications, assurances, claims, and other program-related documents, and will administer Cal OES
programs in compliance with all applicable City, state, and federal laws and requirements. This approach
aligns with Cal OES standard authorized agent resolution templates and ensures continuity, flexibility, and
timely processing of program-related documents.
Adoption of this resolution will comply with Cal OES program eligibility requirements, identify the City
Manager and the Director of Finance as the City’s authorized agents, streamline application and award
management, and help ensure the City remains eligible for current and future Cal OES-administered funding
opportunities.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and
consequently, the real property holdings of the City Council members do not create a disqualifying real
property-related financial conflict of interest under the Political Reform Act. (Gov. Code, § 87100, et seq.).
Staff is not independently aware and has not been informed by any City Council member of any other fact
that may constitute a basis for a decision-maker conflict of interest in this matter.
CURRENT-YEAR FISCAL IMPACT
There is no direct fiscal impact associated with adoption of this resolution. Approval enables the City to apply
for and receive Cal OES grant funding, which will offset expenditures that support public safety programs.
Any grant funds received will be incorporated into the budget through future City Council action, as required.
ONGOING FISCAL IMPACT
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There is no ongoing fiscal impact as a result of this action.
ATTACHMENTS
None.
Staff Contact: Chief Roxana Kennedy, Police Department
Administrative Services Manager Jonathan Alegre, Police Department
RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA DESIGNATING AUTHORIZED AGENTS TO
ACT ON BEHALF OF THE CITY FOR PURPOSES OF
OBTAINING AND ADMINISTERING STATE OR FEDERAL
ASSISTANCE THROUGH CALIFORNIA GOVERNOR’S
OFFICE OF EMERGENCY SERVICES PROGRAMS
WHEREAS, the City of Chula Vista desires to apply for and receive state and federal
assistance administered through various grant programs of the California Governor’s Office of
Emergency Services (“Cal OES”) to support City programs including, but not limited to, law
enforcement operations, forensic services, and public safety initiatives; and
WHEREAS, Cal OES requires applicants, as a condition of eligibility for certain programs,
to designate by resolution of the governing body one or more authorized agents to execute, submit,
and manage program-related documents on behalf of the City; and
WHEREAS, the City Manager and the Director of Finance have been identified as
appropriate individuals to serve as designated agents authorized to act on behalf of the City for
purposes of obtaining and administering grant funding through Cal OES programs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista
that the City Manager and the Director of Finance are hereby designated as authorized agents of
the City of Chula Vista for purposes of obtaining and administering state and/or federal assistance
through California Governor’s Office of Emergency Services programs.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that the City
of Chula Vista authorizes its agents to execute and file for and on behalf of the City of Chula Vista
all applications, agreements, amendments, assurances, certifications, claims, and other program-
related documents, in a form as may be required and approved by the City Attorney.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that the
authorized agents are authorized to administer Cal OES programs and to ensure compliance with
all applicable City, state, and federal laws, rules, and regulations.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that this
resolution shall remain in effect until modified or rescinded by resolution of the City Council of
the City of Chula Vista.
Presented by Approved as to form by
Roxana Kennedy Marco A. Verdugo
Chief of Police City Attorney