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HomeMy WebLinkAboutcc min 1998/03/31 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA Tuesday, March 31, 1998 Council Chambers 6:05 p.m. Public Services Building CALL TO ORDER 1. ROLL CALL: PRESENT: Councilmembers: Moot, Padilla, Rindone, Salas, and Mayor Horton. ABSENT: Councilmembers: None ALSO PRESENT: Assistant City Manager, Sid Morris; Assistant City Attorney, Ann Y. Moore; City Clerk, Beverly A. Authelet; and Deputy City Clerk, Charline Long. 2. PLEDGE OF ALLEGIANCE TO THE FLAG, MOMENT OF SILENCE 3. APPROVAL OF MINUTES: March 10, 1998. MSUC (Rindone/Horton) to approve the minutes of March 10, 1998. 4. SPECIAL ORDERS OF THE DAY: A. Oath of Office: Thomas J. Erhardt, Cultural Arts Commission. Mr. Erhardt was not present to take his oath. B. Charles "Muggs" Stoll, Division Chief for Privatization, Caltrans District 11, made a project update on SR-125. CONSENT CALENDAR (Items pulled: none) CONSENT CALENDAR OFFERED BY MAYOR HORTON, titles read, headings waived, passed and approved unanimously 5-0. 5. WRITTEN COMMUNICATIONS: A. Letter from the City Attorney stating that Council did not meet in Closed Session on 3/17/98. Per staff's recommendation, the letter was received and filed. B. Letter with thirty signatures from Cindi Rinno in favor of building the Christian Community Center. Per staff's recommendation, the letter was received and filed. C. Letter from Ramon Provencio, Jr. requesting $10,000 to purchase equipment for the EastLake Little League. Per staff's recommendation, the League's request for $10,000 was denied and the Department of Parks, Recreation and Open Space was directed to assist the League by providing equipment presently not in use for city programs. D. Letter from Sherri Kukla, Editor/Publisher of San Diego Off Road Magazine, requesting the designation of some open space areas on the outskirts of Chula Vista as an off highway vehicle recreation area. Per staff's recommendation, the letter was referred to the joint staff and Citizens Advisory Committee for the Otay Valley Regional Park for their consideration and recommendation. E. Letter of resignation from the Child Care Commission - James R. Robinson. Per staff's recommendation, the resignation was accepted with regret, and the Minutes March 31, 1998 Page 2 city Clerk was directed to post the vacancy immediately according to the Maddy Act in the Clerk's Office and the Public Library. 6. RESOLUTION 18934 APPROVING A DETENTION BASIN AND SILTATION AGREEMENT WITH MCMILLIN-D.A. AMERICA OTAY RANCH LLC TO PROVIDE FOR THE MAINTENANCE AND OPERATION OF A DETENTION BASIN AND REMOVAL OF SILT FROM THE TELEGRAPH CANYON CHANNEL AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT - On 6/3/97 by Resolution No. 18686, the City approved Tentative Map No. 97-02 for the Otay Ranch McMillin project. The Tentative Map conditions require compliance, prior to issuance of a grading permit, with certain requirements regarding existing and proposed drainage improvements serving the project. The developer is currently processing mass grading plans with the City and issuance of the grading permit is anticipated shortly. The subject agreement delineates the developer responsibilities regarding the proposed improvements and establishes the security requirements to ensure their performance. Per staff's recommendation, the resolution was unanimously approved 5-0. (Director of Public Works) 7. RESOLUTION 18935 APPROVING TRANSFER OF UNANTICIPATED ASSET SEIZURE FUNDS TO THE GENERAL FUND AND APPROPRIATING SAID FUNDS FOR PAYMENT OF FEES AND OUTFITTING COSTS ASSOCIATED WITH THE PURCHASE OF A REPLACEMENT ASSET SEIZURE VEHICLE - The Police Department proposed to use the sale proceeds in the asset seizure account ($3,015) to purchase a vehicle from the United States Marshal's Office. Forfeiture of the vehicle was a result of a joint investigation conducted by the City and the Drug Enforcement Administration (DEA). Pursuant to equitable sharing guidelines, the Police Department has the option of purchasing the vehicle by pay ing the U.s. Marshal's Office for their federal share and associated storage fees. The total payment due to the Marshal's Office is an estimated $2,429. This amount includes $323 for storage and asset management fees. The remaining funds ($586) will be used to outfit the vehicle for undercover use. Because the vehicle will be used in police undercover operations, the make and mode I, or other details about the vehicle, are not disclosed. Per staff's recommendation, the resolution was approved unanimously 5-0. (Chief of Police) 4/5th's vote required. 8. RESOLUTION 18936 TRANSFERRING FUNDS, (FROM PR-162 TO PR-163) ACCEPTING BIDS AND AWARDING CONTRACT FOR THE "PARKWAY COMMUNITY CENTER REMODEL", PHASE II PROJECT - On 2/25/98, sealed bids were received for the "Parkway Community Center Remodel" Phase II Project. The work to be done consists of the installation of heating/air conditioning and ventilation, modifications to restroom and other rooms to conform with the Americans With Disabilities Act (ADA) requirements, and the construction of all other miscellaneous items of work as shown on the plans. Funds in the amount of $21,000 to be transferred from Parkway Community Center Remodel Phase I to the proposed Phase II project, and contract to be awarded to Lesicka and Joy Construction, San Diego, in the amount of $105,776.00. Per staff's recommendation, the resolution was unanimously approved 5-0. (Director of Public Works) 9. RESOLUTION 18937 APPROVING AN EXTENSION OF THE GAS & ELECTRIC FRANCHISES WITH SAN DIEGO GAS & ELECTRIC FOR A 90 DAY INTERIM PERIOD STARTING ON MARCH 31, 1998, PENDING FURTHER CITY REVIEW AND CONSIDERATION OF A 5 YEAR RENEWAL THROUGH MARCH 3 1, 2003 - The City's current franchise with SDG&E are set to expire on 3/31/98. Staff has been negotiating for a five year extension to these franchises, which will grant the City sufficient time to evaluate the effects of industry restructuring on local utilities prior to entering into another, longer term franchise. It is anticipated that negotiations will be completed in the near future. However, to accommodate the public hearing requirements, first and second reading of the ordinance and 30 day period until its effectiveness, it is recommended that the existing franchises be extended for an interim 90 day period. Per staff's recommendation, the resolution was unanimously approved 5-0. (Assistant City Manager) Minutes March 31, 1998 Page 3 10. RESOLUTION 18938 APPROVING THE FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE COUNTY OF SAN DIEGO AND THE CITY OF CHULA VISTA REGARDING JURISDICTION OVER AND OPERATION OF OTAY LANDFILL - As part of an agreement between the County of San Diego and the City of Chula Vista regarding jurisdiction over and operation of the Otay Landfill, a landfill buffer area was created in which the City agreed to remove residential land use designations by May 15, 1998. City staff has requested a 180-day extension of the deadline in order to allow completion of certain other proposed amendments which will address within this buffer. County staff supports the extension but requests that the Landfill agreement be modified to reflect the new date. Per staff's recommendation, the resolution was unanimously approved 5-0. (Director of Planning) * * * END OF CONSENT CALENDAR * * * ORAL COMMUNICATIONS . Douglas Maxwell, 895 Plaza Catalonia, Chula Vista, 91916, representing 24 families and 54 children in the Camino Catalonia and Plaza Catalonia neighborhood. They were concerned about the proposal of a Day Care Center by the United Methodist Church located at East "H" Street and Paseo Ranchero. The church is trying to buy a single residential house that is in their neighborhood as a use for a Day Care Center. He requested Council direct the City staff to work proactively with the families in their neighborhood to resolve their concerns. Mayor Horton stated Council tries to encourage whoever is bringing a proposal forward to get the neighbors involved. She was certain that staff will recommend this to the proponent. * * * * * The meeting adjourned to a Closed Session at 6:28 p.m. The meeting reconvened at 7:05 p.m. with all members of the Council present. * * * * * PUBLIC HEARINGS AND RELATED RESOLUTIONS AND ORDINANCES 11. PUBLIC HEARING OTAY RANCH RESOURCE MANAGEMENT PLAN CONVEYANCE SCHEDULE AMENDMENT - Staff recommends continuing this item. (Director of Planning) Mayor announced that the item will be continued. Staff is reviewing the Conveyance Schedule. The item will be readvertised when staff is ready to go to public hearing. BOARD AND COMMISSION RECOMMENDATIONS None submitted. ACTION ITEMS 12. RESOLUTION 18939 APPROVING AN AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES INC., FOR PROFESSIONAL ENGINEERING SERVICES FOR A FEASIBILITY AND FINANCING STUDY OF OLYMPIC PARKWAY AND APPROPRIATING FUNDS FROM THE TRANSDIF TO PROJECT STM-331) This report discusses the selection process for retaining a consultant with expertise in developing a feasibility and financing study to construct Olympic Parkway from Oleander Avenue to one mile east of SR-125 and identifying project constraints and opportunities in terms of funding, traffic needs, timing, phasing, environmental requirements and a comprehensive project schedule. Per staff's recommendation, the resolution was approved unanimously 5-0. (Director of Public Works) 4/5th's vote required. Councilmember Moot asked what kind of options are there to fund a $21 mill ion road. When was the last time we built such an expensive road in Chula Vista. Minutes March 31, 1998 Page 4 Cliff Swanson, Deputy Director of Public Works, responded that ultimately the road will be funded with TransDIF fees, but we will probably have to use a combination of developer, cash advances, and/or bond sales. Potentially there is an option where we sell bonds and redeem those with TransDIF fees. The City has never built such long a road. However, the development community in cooperation with the City have built some quite extensive roadways. Mayor Horton asked if we will have the opportunity to request federal funding for a part of this. Mr. Swanson stated that staff has looked very carefully at what we might get federal funding on. Our best shot was the portion from Hunte Parkway east. We are requesting additional funding to SANDAG under the next ICLEI program for some of the discretionary funds for the interchange. That would relieve the TransDIF fees. RESOLUTION 18939 OFFERED BY MAYOR HORTON, heading read, text waived, passed and approved unanimously 5-0. l3.A. RESOLUTION 18940 APPROVING CONTRACTS WITH BI-TECH SOFTWARE INC. AND DATA GENERAL CORPORATION FOR INSTALLATION AND IMPLEMENTATION OF AN INTEGRATED FINANCIAL INFORMATION SYSTEM RELATED TO CAPITAL IMPROVEMENT PROJECT (CIP) NO. GG152-MAINFRAME/FISCAL SYSTEM, WAIVING THE COMPETITIVE BIDDING PROCESS WITH RESPECT TO THE DATA GENERAL CONTRACT AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACTS. - Capital Project Number GG152, titled "Mainframe/Fiscal System," was approved in fiscal year 1995-96. This project entails replacing the aging mainframe computer system with a mini-computer based architecture and replacing all mainframe application systems, which are primarily fiscal systems, in order to enhance accountability and facilitate more timely and accurate reporting of financial data. Per staff's recommendation, the resolutions were approved ***. (Director of Finance) 4/5th's vote required. B. RESOLUTION 18941 APPROVING A LEASE-PURCHASE PLAN TO FINANCE THE COST OF PROJECT GG152-MAINFRAME/FISCAL SYSTEM THROUGH THE CALEASE PUBLIC FINANCING CORPORATION ( CALEASE), AUTHORIZING THE DIRECTOR OF FINANCE TO EXECUTE THE AGREEMENT, AND APPROVING PROJECT APPROPRIATIONS BASED ON THE PROCEEDS FROM THE LEASE-PURCHASE FINANCING PLAN Robert Powell, Finance Director, stated that this is a culmination of more than two years of staff effort on a very critical capital project to the City operations which is the replacement of the City's mainframe computer and of all the City's fiscal application systems. Both he and Louie Vignapiano, Director of MIS, made a presentation via overheads. Mayor Horton asked Mr. Vignapiano if he felt that this system will be able to service us beyond ten years. Mr. Vignapiano responded that technology changes so greatly that it is hard to predict what is going to happen. The mainframe that we currently have, the Unisys V Ser ies, is one that is being discontinued and service is no longer being provided by the Unisys Corporation, but other mainframes that are around still maintain a useful life and have done so for well over ten years. The equipment we are buying from Data General is newer technology and is running an operating system that has been around for awhile. It is stable and has been predicted to be a major player in the computer industry for at least the next ten years. Councilmember Padilla stated this is complex, and it is clear that you have utilized a tremendous amount of insight both in selecting the financing mechanism and in looking at the infrastructure needs over the long term. This may appear to be quite a capital expenditure in one lump, but he felt in terms of cost effectiveness for the service that we provide as an organization to the community and to other communities that we contract with and in terms of cost effectiveness over the long term, this is something that is long over due. The financing is a very low cost when financing this in using unexpended revenues of the City, so Minutes March 31, 1998 Page 5 we can see the total package cost, but he felt that the cost savings in terms of cost effectiveness over the long term is very clear. Councilmember Salas stated she had a point of confusion. During the presentation, she heard that this will include all features listed in the RFP and also there would be such systems as utility billing, business licenses, and dog licenses included. In the report, it states that Bitech's package does not include systems to handle the utility billings, the business license, the dog license, and the parking citations. They were going to be offered through a subcontract which includes all those services. Are these included in the $2 million price tag, or will we see additional expenditures coming forward. Mr. Powell answered that all of those systems are included in this price tag. They are not included in the Bitech contract other than the utility billing system which they are subcontracting to a company called Springbrook. The business licenses, dog licenses, parking citations, and others, we are currently looking at systems and have a good idea of the cost of those systems. Those are included in the $1.1 million item called application software and installation services. There is approximately $183,000 for those other smaller systems. If the dollar amount of any of those contracts is high enough to return to Council for approval, staff will definitely return for approval of those contracts using this as the funding source. We wanted to finance everything at once to achieve the best interest rate. Councilmember Rindone stated that the staff report discusses the in-kind estimated staff costs. An example is the Assistant Finance Director for 1.3 years. Does that mean that individual will be working on this project for that full time and that the $175,000, substitute money, will backfill what will normally be the Assistant's duties. Is that what is being proposed. Mr. Powell answered he doubted if we will specifically backfill for the Assistant Director. He felt that the Principal Revenue Analyst and he will spend a lot of hours backfilling that position. We may end up backfilling some of her tasks, but she will definitely be working on the project. We plan on moving her into a separate office in getting her away from her day-to-day tasks. Human Resource Department and MIS Department want to also dedicate one staff person full-time on the project. The vendor also suggests this type of treatment. Which of the positions we actually backfill we won't know for sure until we do a detailed implementation schedule with the vendor. Councilmember Rindone asked if staff has discussed any options with other public agencies in trying to develop proposals that will serve the City in other public agencies and could eliminate some fixed costs or duplication of services. Mr. Vignapiano stated that we are in contact with Imperial Beach, Coronado, and National City to make them aware that we are interested in continuing to be their service provider. They have attended all the demonstrations and been given cost estimates, and they are part of this contract as an option. There is an option in the contract that states as long as within the first 120 days after signing the contract that they decide to come with us, they would get the exact same cost that has been provided to them, the exact same services that are included in our contract for them as well. He expected some type of decision from them sometime in April. Councilmember Rindone asked if we had sufficient capacity in the system that we might have other users in the future who would like to buy services and help us mitigate our costs. Or is this pretty well maxed out. Mr. Vignapiano responded that in no way is the system maxed out. It is designed to be expandable. It is designed to have a certain portion for us right now so it will take care of our needs. It is modulized so that we can buy additional hard drives, memory, and whatever is needed if additional cities wanted to come along. We can do that on an "as needed basis" so it doesn't have to be purchased up front. Our costs are not over inflated to anticipate other agencies but to give the ability to expand it. Minutes March 31, 1998 Page 6 Councilmember Moot stated the term microcomputer workstation is used. Is that different from a pc. How many PCs do we get for the $180,000. Mr. Powell replied that is a pc. There are approximately 36 listed. Staff believes that Council will be seeing a recommendation for a contract for microcomputer hardware within the next few weeks. The bids that were received were extremely aggressive, so we feel that this number will cover more than the 36 that we have in the contract. Councilmember Moot asked if all the City's computer systems access off the current mainframe now. Mr. Vignapiano replied the majority of departments use the mainframe at least to get their budget and accounting information. There are some departments who use it more heavily than others, but every department has the ability to get to the mainframe. That is not the main vehicle for departments who have PCs to get to do other things such as word processing which is not run on the mainframe. Councilmember Moot asked what about computers outside the City Hall complex. For example, the two libraries. Mr. Vignapiano answered that the two libraries are both connected to the current City's network already. The South Chula Vista Library uses a technology called frame relay which goes over T-1 lines and connects to the Main Library. The Main Library is connected with fiber optic cable to the rest of the network in City Hall. RESOLUTIONS 18940 AND 18941 OFFERED BY MAYOR HORTON, headings read, texts waived, passed and approved unanimously 5-0. 14. RESOLUTION 18942 AUTHORIZING THE DIRECTOR OF FINANCE TO EXECUTE A REFUNDING LEASE-PURCHASE PLAN TO REFINANCE THE EXISTING LEASE-PURCHASE AGREEMENT THAT PROVIDED FUNDING FOR THE PURCHASE OF (1) A PUBLIC SAFETY COMPUTER AIDED DISPATCH AND MOBILE DATA TERMINAL SYSTEM, (2) AN 800 MHz COMMUNICATION SYSTEM, AND (3) MISCELLANEOUS HEATING AND AIR CONDITIONING EQUIPMENT, APPROVING AN INCREASE IN THE AMOUNT OF THE REFUNDING LEASE-PURCHASE AGREEMENT TO FINANCE ADDITIONAL COSTS IN TWO OF THESE PROJECTS, AND APPROVING AMENDMENTS TO THE CAPITAL PROJECT AND DEBT SERVICE BUDGETS TO REFLECT THESE ACTIONS - Approval is requested for a refunding lease-purchase financing agreement with CaLease Public Funding Corporation (CaLease) for the purpose of reducing interest costs by re- financing the existing lease-purchase agreement approved in May, 1997, for the funding of a public safety computer aided dispatch (CAD) and mobile data terminal (MDT) system from Unisys Corp., an 800 MHz communication system from Motorola, Inc., and miscellaneous heating and air conditioning equipment, to increase the borrowing to fund additional requirements in the first two projects totaling $305,600, and to amend the Capital Improvement Project (CIP) and Debt Service budgets to reflect these actions. Per staff's recommendation, the resolution was approved unanimously 5-0. (Director of Finance) Robert Powell, Finance Director, stated that about 11 months ago, Council approved the lease/purchase financing of the Police Computer Aided Dispatch system, a public safety 800 MHz communication system, and miscellaneous heating and air conditioning equipment for a total of approximately $3.5 million. Interest rates at that time were 6.39%. In dealing with CaLease on the previous item, we mutually agreed that they should analyze the current lease/purchase agreement with the view towards possibility achieving some savings by a refinancing. They felt that they would be able to obtain a lower interest rate on the combination of the two because of the larger size of the borrowing. There is approximately $3.1 million remaining on that original lease. CaLease is offering 5.46% on their refinancing if we combine that with the mainframe fiscal system. The savings for the lower interest rate on that project would equate to approximately $51,000. There have been additional project requirements on the CAD system and on the 800 MHz totalling $305,600 which if we added into this the refunding lease/purchase would have a financing cost of about $75,000, so the net Minutes March 31, 1998 Page 7 savings versus the cost would result in net cost of about $24,000 which would be spread over a five to seven year period. The recommendation is to approve the refunding because there are economic savings and we will be able to achieve the lower interest rate on both the previous project and the previously approved projects and to approve these additional items which have come up during these project implementations. RESOLUTION 18942 OFFERED BY MAYOR HORTON, heading read, text waived. Councilmember Moot stated that this anticipates some additional money needed to implement the 800 MHz system and the CAD system. It would be nice if we could have an update as to how the implementation of that is going, and where the additional costs are coming from. VOTE: RESOLUTION APPROVED UNANIMOUSLY 5-0. 15. RESOLUTION 18943 WAIVING THE CONSULTANT SELECTION POLICY AND APPROVING AGREEMENT FORM WITH A PROFESSIONAL ENGINEERING CONSULTANT FOR LAND DEVELOPMENT PLANS REVIEW, AUTHORI ZING THE MAYOR TO EXECUTE THE CONTRACT, AND APPROPRIATE FUNDS - The eastern territories of the City are currently experiencing aggressive land development activities. The extensive planning efforts for Otay Ranch and other projects are culminating now with final engineering plans, engineering studies, financing districts and many improvement security agreements. Staff is mandated by the Subdivision Map Act strict time limits on review and processing of improvement plans. Temporary "extension of staff" by outside consultants is recommended as an interim solution to accommodate and react to the surge of Land Development activities and to comply with the Subdivision Map Act. Because of the time necessary to select a consultant through the formal consultant selection process and the immediate need for additional staff to review maps and plans, it is impractical to follow the Consultant selection procedure. Per staff's recommendation, the resolution was approved **** (Director of Public Works) 4/5th's vote required. Mayor Horton stated previously we have discussed the need for additional staff to address the surge in development that was forthcoming. Why didn't we have the time to go forward with the consultant selection process. Cliff Swanson, Deputy Director of Public Works, stated that staff has been working with the Human Resources Department and we felt that initially, based on the list that we had, we would be able to fill it within a reasonable time and to be able to backfill as we have done with overtime hours. However, the overtime hours have gotten to the point of 434 additional hours overtime in January and in February another 384. It is having an impact because of the length of time it takes to go through the entire hiring process, we need to hire the consultants now. Sid Morris, Assistant City Manager, added we have also had some unexpected turnover in Engineering that has exacerbated that problem. Therefore, because of that, we are looking at an extended process even if we went through the RFP, we would still have the need to fill three permanent positions in the department. We thought we could handle this in overtime hours. Our position has always been not to staff at the peaks but to be able to handle the staffing as needed. We may have underestimated a little, but at the same time the additional vacancies have created headaches for us, so this is the best way to handle this at this point. The overtime hours did not adequately handle that when combined with the existing vacancies. Mayor Horton asked if we have done any kind of cost analysis to determine whether or not we should be hiring these people to accommodate the growth over the next few years. Mr. Swanson replied it is fully staff's intent to hire. It is just a time process. We currently have three vacancies and due to a pending promotion internally, we will soon have four vacancies in the land development staff. We Minutes March 31, 1998 Page 8 recently went through the list of Assistant Engineers. It takes two to three months to get a new list certified. We are in the process of trying to hire off a Civil Engineer list. We are determined to fill it. The proposed contract is structured basically to supply us with the initial people that we need to carry through for 60 days and then beyond the 60 days, on a week-to-week basis, depending on whether or not we have been able to hire. Councilmember Padilla stated what we are looking at in this resolution is simply a temporary measure. The overall fundamental policy issue about what our internal needs are going to be; what the capacity of the organization is to handle the impact of multiple land use processes occurring simultaneously as the economy moves up, housing and construction takes off, and grading and permitting accelerates to a level above what we have seen in the last couple of years. On that fundamental question, we began that discussion about a year ago. We probably should recognize that discussion needs to take place, an analysis needs to begin, and we grant to staff that unforeseen vacancies and exits occur, but these particular types of measures will become less frequently necessary because the intent is that at some point we are going to need staff in the future. Whether that be expanding our contingent of inhouse professionals or whether that be looking at consulting in whole or in part. He wanted to add that he thought that the fundamental question is something, given the circumstances, that we as a Council anxiously await to see that analysis begin. Mr. Morris indicated that he believed we had done that analysis. What we are trying to inform the Council of is that if it weren't for the additional vacancies that occurred within the department, we believed we could have handled it as proposed. But these additional vacancies have created a situation that has cost more overall. We will continue to evaluate and will look at that as part of the budget process. We are trying to provide Council and the developers with the most cost effective mechanism for processing the plans. We have looked at and part of our projections are based on the data that we have from the developers. It is our intent to continue to evaluate that; it is not a static process, it is one that continually evolves and as has occurred now, we are reacting to some changes in that process. Councilmember Rindone stated it was his understanding that this is a proposal for 60 days and that staff is doing due diligence to go out to hire permanent staff as staffing needs appear to be developing. It is staff's intent to move towards obtaining permanent staff. RESOLUTION 18943 OFFERED BY COUNCILMEMBER RINDONE, heading read, text waived. Councilmember Moot suggested that staff might want to look at whether that consultant is working or is processing plans for one of the major developers with other governmental agencies. If a particular consultant is processing maps for another developer and they were doing a lot of maps for that developer, they might not be an appropriate consultant to be doing that for Chula Vista since they may be doing a project here in the City for another developer. Mr. Swanson replied that not only will they not do any development plans with the City, but we are also concerned if they are doing plans for that entity. Fortunately, however, the consultant community seems to be broken up into two maJor areas: those that tend to work exclusively for cities and those that tend to work for the developer in processing of plans. So, we are looking at those who are not processing plans with other cities. Mayor Horton added that it is very important that we try to keep on top of this issue. It is our responsibility to make sure that we have adequate staffing to address the needs when the need arises, because we need to remember that ultimately if we don't address these things immediately it may cost us more in the long run and the end product user is the one who is going to pay for this which is the consumer or home buyer. VOTE: RESOLUTION APPROVED UNANIMOUSLY 5-0. Minutes March 31, 1998 Page 9 ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled. OTHER BUSINESS 16. CITY MANAGER'S REPORT(S) - none 17. MAYOR'S REPORT(S) . Ratification of appointment to the Otay Valley Road Project Area Committee: Ed Wesche (to fill vacancy created by Commissioner Doria, whose term expires June 30, 2000). MSUC (Horton/Rindone) to ratify the appointment of Ed Wesche to the otay Valley Road PAC. . Mayor Horton stated that there is a letter on the dais from one of the concerned parents from the EastLake Little League. Their concerns are that they don't have practice fields for their baseball team. She referred the letter back to staff to bring a report back to see what we can do to help fac il itate their needs. Maybe they need to consolidate with one of the other Little League teams. Sid Morris, Assistant City Manager, stated there is a letter coming from the Youth Sports Council on that issue in responding to a variety of the claims, not only in this letter, but earlier correspondence. 18. COUNCIL COMMENTS Councilmember Moot reported on the International Council for Local Environmental Initiatives. Chula Vista is very prominent in that organization. There are now 51 participating cities in ICLEI and Chula Vista got mentioned in several different categories. He felt that we can be very proud when you see a city of 160,000 population being mentioned with cities like Portland, Minneapolis, and Chicago. Chula Vista is one of the founders and leading the way in so many of the areas. Councilmember Padilla requested an information item on the concerns that Mr. Maxwell expressed about the church on East "H" Street and Paseo Ranchero. Councilmember Salas announced she had participated in and picked up trash for about 4 hours in the "I Love a Clean Chula Vista" program that was put together by Building and Housing and the Conservation Coordinator. There were over 160 volunteers that showed up. Councilmember Rindone made a referral to staff about the amount of graffiti in the Hilltop area around "I" Street. It has been quite excessive and nothing has been done. He hoped staff would renew their efforts to assist in getting the graffiti removed. ADJOURNMENT The meeting adjourned at 8:20 p.m. y t2 m fl::i . . '. U.b Beverly Authelet, CMC/AAE City Clerk