HomeMy WebLinkAbout2024-10-16 BOLT Agenda Packet
Date:Wednesday, October 16, 2024
Time:4:00 p.m.
Location:Civic Center Branch Library
Conference Room
365 F St, Chula Vista
Board of Library Trustees Regular Meeting
Public Comments: Public comments may be submitted to the Board of Library Trustees (BOLT) in the
following ways:
In-person comments during the meeting: Join us for the BOLT meeting at the time and
location specified on this agenda to make your comments. Each person will be allotted three
(3) minutes to address the Board.
•
Submit an eComment: Visit www.chulavistaca.gov/boardmeetings, locate this meeting, and
click the comment bubble icon. Click on the item you wish to comment on, then click "Leave
Comment."
•
Email comments: Submit comments via email to BOLT@chulavistaca.gov. •
The commenting period will close at noon on the day of the meeting. All comments will be made
available to the Board and the public.
ACCESSIBILITY: Individuals with disabilities are invited to request reasonable modifications or
accommodations in order to access and/or participate in a Board of Library Trustees meeting by
contacting Board of Library Trustees staff at BOLT@chulavistaca.gov (California Relay Service is
available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting.
Pages
1.CALL TO ORDER
2.ROLL CALL
Trustees Ellison and Holleron, Vice Chair Larson, and Chair Moffat
3.CONSENT CALENDAR
The Board will enact the Consent Calendar staff recommendations by one motion,
without discussion, unless a Trustee, member of the public, or staff requests that
an item be removed for discussion.
3.1 Approval of Meeting Minutes 4
Recommended Action:
Approve the minutes dated: August 21, 2024.
3.2 Written Communications 6
Communication from Trustee Moffat requesting an excused absence from
the August 21, 2024 Board of Library Trustees meeting.
Recommended Action:
Excuse the absence.
4.PUBLIC COMMENTS
Persons may address the Board on any subject matter within the Board's
jurisdiction that is not listed as an item on the agenda. State law generally prohibits
the Board from discussing or taking action on any issue not included on the
agenda, but, if appropriate, the Board may schedule the topic for future discussion
or refer the matter to staff.
5.PRESENTATIONS
The following item(s) will be presentations given to the Board. Action on these
item(s) is typically limited to the Board receiving the presentation and providing
direction or feedback to staff, as appropriate.
5.1 Presentation on Library Updates
Presenters: Joy Whatley, Library Director, Erwin Magbanua, Principal
Librarian, and Diana Ysla, Principal Librarian
Recommended Action:
Hear the presentation on updates to the Library's operations, programming,
and planning.
OTHER BUSINESS
6.STAFF COMMENTS
7.CHAIR'S COMMENTS
8.TRUSTEES' COMMENTS
City of Chula Vista Board of Library Trustees
October 16, 2024 Agenda Page 2 of 6
9.ADJOURNMENT
to the regular meeting on November 20, 2024 at 4:00 p.m.
Materials provided to the Board of Library Trustees related to any open-session
item on this agenda are available for public review by contacting the Library at
BOLT@chulavistaca.gov.
City of Chula Vista Board of Library Trustees
October 16, 2024 Agenda Page 3 of 6
1
REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES
Meeting Minutes
August 21, 2024, 4:00 p.m.
Civic Center Branch Library
Conference Room
365 F St, Chula Vista
Present: Trustees Ellison and Holleron, and Vice Chair Larson
Absent: Trustee Clark and Chair Moffat
Also Present: Principal Librarians Magbanua and Ysla, and Library Director
Whatley
_____________________________________________________________________
1. CALL TO ORDER
A regular meeting of the Board of Library Trustees of the City of Chula Vista was
called to order at 4:04 p.m.
2. ROLL CALL
Secretary Magbanua called the roll.
3. PUBLIC COMMENTS
There were 0 public comments.
4. PRESENTATIONS
4.1 Library Updates - Library Staff
Library staff provided updates on:
Upcoming strategic plan for the City of Chula Vista
Justice, Equity, Diversity, and Inclusion (JEDI) efforts of the City
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City of Chula Vista Board of Library Trustees
October 16, 2024 Agenda
2
Chula Vista ArtFest
Upcoming fall programs
Millenia and Casa Casillas construction projects
Outreach at schools for new school year
5. ACTION ITEMS
5.1 Approval of Meeting Minutes
Approve the minutes dated: July 17, 2024
Moved by Trustee Holleron
Seconded by Vice Chair Larson
Yes (3): Trustee Ellison and Holleron, and Vice Chair Larson
Result: Carried (3 to 0)
OTHER BUSINESS
6. STAFF COMMENTS
There were no staff comments.
7. CHAIR'S COMMENTS
There were no chairs' comments.
8. TRUSTEES' COMMENTS
There were no trustees' comments.
9. ADJOURNMENT
The meeting was adjourned at 4:19 p.m.
Minutes prepared by: Erwin Magbanua, Secretary
_________________________
Erwin Magbanua Secretary
Page 5 of 6
City of Chula Vista Board of Library Trustees
October 16, 2024 Agenda
Request for Excused Absence Form – 6/19
REQUEST FOR EXCUSED ABSENCE
City of Chula Vista Boards, Commissions, and Committees
Name: _________________________________________________ Date of Absence: _________________________________
Board/Commission/Committee: _________________________________________________________________________________
Chula Vista Municipal Code section 2.25.110 (C) allows board/commission/committee members, by a
majority vote, to excuse a fellow board, commission, or committee member’s absence from a meeting for any
of the reasons listed below. A member who is absent from three consecutive, regular meetings will be
deemed to have vacated his or her membership, unless the member’s absence is excused by a
majority vote of the other members. An absence is only recorded as “excused” upon receipt of a member’s
request and majority vote of the board/commission/committee to excuse the absence. Accordingly, if you
have been absent from a regular meeting, please complete and submit this form to the chair or secretary.
Please indicate the reason for the absence:
1. Illness of the member, family member of the member, or personal friend of the member;
2. Business commitment of the member that interferes with the attendance of the member at a meeting;
3. Previously scheduled vacation of the member, notice of which was provided to the respective board
or commission in advance of the meeting;
4. Attendance of the member at a funeral, religious service or ceremony, wedding, or other similarly
significant event;
5. Unexpected, emergency situation that prohibits the member’s attendance; or
6. Other reason for which the member has given notice to the secretary of his or her unavailability at
least seven days in advance of the meeting.
OR
The absence was not for any of the above-listed reasons. I understand that the absence will be recorded
as unexcused.
I certify the reason for the absence indicated above is true and correct.
Member’s Signature: __________________________________________________________ Date: _____________________________
If completed by secretary or staff to board/commission/committee:
Completed on member’s behalf by: _____________________________, per member’s Verbal Written request
on: _________________.
(date)
(secretary/liaison’s name)
8/21/2024
Library Trustees
8/14/2024James Moffat
James Moffat
4
Page 6 of 6
City of Chula Vista Board of Library Trustees
October 16, 2024 Agenda