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HomeMy WebLinkAbout2024/08/20 Agenda Packet Date:Tuesday, August 20, 2024, 4:00 p.m. Location:Council Chambers, 276 Fourth Avenue, Chula Vista, CA SPECIAL CITY COUNCIL MEETING Notice is hereby given that the Mayor of the City of Chula Vista has called and will convene a special meeting of the City Council at the time and location stated on this agenda. Watch live in English and Spanish: chulavistaca.gov/councilmeetings or Cox Ch. 24 (English only). Free Spanish interpretation is available on-site. _______________________________________________________________________________________ In-Person Public Comments: Submit a request to speak to City Clerk staff before the close of the public comment period on an item. Electronic Public Comments: At chulavistaca.gov/councilmeetings, locate the meeting and click the comment bubble icon. Select the item and click "Leave Comment." You may also email cityclerk@chulavistaca.gov. eComments, emails, and other written comments must be received at least three hours before the special meeting. Watch Live or Recorded (English and Spanish): Visit chulavistaca.gov/councilmeetings. Click "ES" at the bottom to switch to Spanish. Closed captioning is available in both languages. Accessibility: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at cityclerk@chulavistaca.gov or (619) 691- 5041. Providing at least 48 hours' notice will help ensure that reasonable arrangements can be made. Gov. Code § 84308: Parties to any proceeding involving a license, permit, or other entitlement for use pending before the City Council must disclose any campaign contribution over $250 (aggregated) within the preceding 12 months made by the party, their agent, and those required to be aggregated with their contributions under Gov. Code § 82015.5. The disclosure must include the amount contributed and the name(s) of the contributor(s). "G.C. § 84308: Yes" on this agenda indicates that the item is subject to these regulations. Complete Agenda Packet: The complete agenda packet, including staff reports, draft resolutions and ordinances, and other backup materials, is available at chulavistaca.gov/councilmeetings or the City Clerk's Office. Pages 1.CALL TO ORDER 2.ROLL CALL 3.ACTION ITEMS 3.1 Employee Compensation, Bargaining Agreement and Budget Amendments: Approve a Memorandum of Understanding with the Association of Chula Vista Employees, Compensation Summary for Unrepresented Employees, Revised Compensation Schedule, and Budget Amendments 4 Report Number: 24-0231 Location: No specific geographic location Department: Human Resources G.C. § 84308: No Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Adopt resolutions: A) approving a Memorandum of Understanding (“MOU”) between the City of Chula Vista and the Association of Chula Vista Employees (“ACE”) related to compensation and other terms and conditions of employment; B) approving the amended Compensation Summary for Unrepresented Employees; C) approving the revised fiscal year 2024-25 Compensation Schedule effective August 23, 2024, as required by California Code of Regulations, Title 2, Section 570.5; and D) amending the fiscal year 2024-25 budget to appropriate funds, accordingly. (4/5 Vote Required) City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 2 of 51 4.ADJOURNMENT to the special City Council meeting on August 20, 2024, at 4:15 p.m. in City Hall, Bldg. A, Executive Conference Room #103. Materials provided to the City Council related to an open session item on this agenda are available for public review, please contact the Office of the City Clerk at cityclerk@chulavistaca.gov or (619) 691-5041. Sign up at www.chulavistaca.gov to receive email notifications when City Council agendas are published online. City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 3 of 51 v . 0 0 5 P a g e | 1 August 20, 2024 ITEM TITLE Employee Compensation, Bargaining Agreement and Budget Amendments: Approve a Memorandum of Understanding with the Association of Chula Vista Employees, Compensation Summary for Unrepresented Employees, Revised Compensation Schedule, and Budget Amendments Report Number: 24-0231 Location: No specific geographic location Department: Human Resources G.C. § 84308: No Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Adopt resolutions: A) approving a Memorandum of Understanding (“MOU”) between the City of Chula Vista and the Association of Chula Vista Employees (“ACE”) related to compensation and other terms and conditions of employment; B) approving the amended Compensation Summary for Unrepresented Employees; C) approving the revised fiscal year 2024-25 Compensation Schedule effective August 23, 2024, as required by California Code of Regulations, Title 2, Section 570.5; and D) amending the fiscal year 2024- 25 budget to appropriate funds, accordingly. (4/5 Vote Required) SUMMARY The Memorandum of Understanding (“MOU”) between the City of Chula Vista and the Association of Chula Vista Employees (“ACE”) expired on June 30, 2024. Over a three-month period, representatives from ACE and the City have worked collaboratively toward the development of a mutually beneficial MOU. An agreement was reached on a successor MOU to include the term of the MOU, salary and equity adjustments, and various provisions of the MOU. Salary adjustments for positions represented by ACE, as well as their hourly counterparts, necessitate amendments to the City’s Compensation Schedule. Staff also recommends that these salary and benefit adjustments be extended to unrepresented Confidential employees. Page 4 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting P a g e | 2 ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required. BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION ACE Memorandum of Understanding The MOU between the City of Chula Vista and ACE expired on June 30, 2024. Over the last three months, representatives from ACE and the City have worked collaboratively toward the development of a mutually beneficial MOU. The City and ACE have met and conferred in good faith, as required by the Meyers-Milias-Brown Act (Govt. Code Section 3500 et. seq.; “MMBA”) and reached agreement on the terms of a successor MOU, including the term of the MOU (to expire June 30, 2027), salary and equity adjustments, increased professional enrichment funds, increased tool allowance for mechanics, amended Certification Pay, elimination of member dues deduction fees, and language clean-up to various provisions of the MOU. Below is a summary of the significant points of the agreement reached: 1. Term and Effect: August 20, 2024 to June 30, 2027 2. Salary and Equity Adjustments a. Equity adjustments to the median plus a 2% salary increase, or 5% (whichever is higher) in the first full pay period following City Council approval via resolution in open session b. 5% salary increase the first full pay period of July 2025 c. 5% salary increase the first full pay period of July 2026 3. Professional Enrichment Increase fund to $100,000 per fiscal year 4. Tool Allowance Increase to $1,070 per fiscal year for mechanics 5. Certification Pay Effective the first full pay period July 2025, $20 per certification per pay period; maximum of four (4) job-related certifications Page 5 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting P a g e | 3 6. Member Dues Deduction Fee Eliminate member dues deduction fee of $0.10 per pay period The ACE membership is scheduled to ratify their vote on a successor MOU to include the proposed salary and benefits on August 20, 2024. Adoption of Resolution A approves the MOU between the City of Chula Vista and ACE, related to compensation and other terms and conditions of employment and authorizes the City Manager to execute the aforementioned MOU and any additional documents which may be necessary or required to implement said MOU. Compensation Summary for Unrepresented Employees The City workforce consists of both represented and unrepresented employees. It has long been a practice of the City (with few exceptions) to update the compensation and benefit summary for unrepresented employees the same or similar benefit provided to represented employees. The affected unrepresented employees are in the Confidential employee group. Salary and benefit adjustments for these unrepresented employees are the following: 1. Salary and Equity Adjustments a. Equity adjustments to the median plus a 2% salary increase from the July 14, 2023 salary (less any increase already provided effective July 12, 2024) or 5% (whichever is higher) in the first full pay period following City Council approval via resolution in open session b. 5% salary increase the first full pay period of July 2025 c. 5% salary increase the first full pay period of July 2026 Adoption of Resolution B will approve the revised Compensation Summary for Unrepresented Employees to reflect this change. Compensation Schedule Requirement California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee’s pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements and be approved by the governing body in accordance with the requirements of the applicable public meeting laws. The fiscal year 2024-25 Compensation Schedule (“Compensation Schedule”) was approved by the City Council at their meeting of July 16, 2024. Adoption of Resolution C approves the revised Compensation Schedule effective August 23, 2024, which reflects the salary adjustments for positions represented by ACE, their unclassified hourly counterparts and the salary adjustments for unrepresented Confidential employees. Budget Amendments Approval of Resolution D amends the fiscal year 2024-25 adopted budget, appropriating funds for the related contract and compensation summary amendments. Page 6 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting P a g e | 4 DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT The current-year fiscal impact of this action is estimated to total $3,000,746 across all funds, as reflected in the table below: Fund Personnel General Fund $ 1,953,876 Measure A Fund Transportation Grants-Gas Tax Advanced Life Support Federal Grants Environmental Services Housing Authority Central Garage Fund Development Services Transport Enterprise Sewer Service Revenue 130,416 14,467 7,271 4,380 177,028 33,445 58,364 258,863 5,306 357,330 Total Fiscal Impact $ 3,000,746 A portion of these costs were included within the fiscal year 2024-25 adopted budget. Additional costs of $704,462 in the General Fund will be offset by increased Property Tax Revenues. Increased costs of $25,931 in the Measure A Fund, $144,238 in the Environmental Services Fund, $95,996 in the Development Services Fund, $173,304 in the Sewer fund and $35,762 across various remaining funds are anticipated to either be absorbed by salary savings or offset with additional revenues. Any necessary budgetary adjustments will be incorporated in the fiscal year quarterly financial reports. Approval of this action amends the fiscal year 2024-25 budget, increasing appropriations in the Personnel Services expenditure category in various General Fund departments by $704,462, offset by an increase in estimated Property Tax Revenues. Staff is requesting proposed budgetary adjustments reflected in the table below: Fund Personnel Revenue Net Impact General Fund $ 704,462 $ 704,462 $ - Total Budget Adjustments $ 704,462 $ 704,462 $ - Page 7 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting P a g e | 5 ONGOING FISCAL IMPACT The ongoing fiscal impact to the General Fund is estimated to total $3,289,163 in fiscal year 2025-26 and $4,684,309 in fiscal year 2026-27. Ongoing personnel costs will be incorporated into subsequent fiscal year budgets. The fiscal impact in all funds is reflected in the table below: Fund FY 2025-26 FY 2026-27 General Fund $ 3,289,163 $ 4,684,309 Measure A Fund Transportation Grants-Gas Tax Advanced Life Support Federal Grants Environmental Services Housing Authority Central Garage Fund Development Services Transport Enterprise Sewer Service Revenue 240,525 22,483 12,187 8,545 217,999 56,649 108,009 433,129 8,203 557,270 353,714 30,726 17,244 12,826 260,238 80,514 159,052 617,436 11,179 767,925 Total Fiscal Impact $ 4,954,162 $ 6,995,163 ATTACHMENTS 1. Memorandum of Understanding (MOU) between the City of Chula Vista and the Association of Chula Vista Employees (“ACE”), August 20, 2024 – June 30, 2027 2. Compensation Summary for Unrepresented Employees 3. Revised Fiscal Year 2024-2025 Compensation Schedule effective August 23, 2024 Staff Contact: Tanya Tomlinson, Director of Human Resources/Risk Management Page 8 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A MEMORANDUM OF UNDERSTANDING (“MOU”) BETWEEN THE CITY OF CHULA VISTA AND THE ASSOCIATION OF CHULA VISTA EMPLOYEES (“ACE”) RELATED TO COMPENSATION AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT; AND AUTHORIZING THE CITY MANAGER, AS SET FORTH HEREIN, TO EXECUTE THE AFOREMENTIONED MOU AND ANY ADDITIONAL DOCUMENTS WHICH MAY BE NECESSARY OR REQUIRED TO IMPLEMENT SAID MOU WHEREAS, the Memorandum of Understanding (MOU) between the City of Chula Vista (“City”) and the Association of Chula Vista Employees, (“ACE”), expired on June 30, 2024; and WHEREAS, the City and ACE have met and conferred in good faith, as required by the Meyers-Milias-Brown Act ("MMBA") California Government Code Sections 3500 et. seq.; and WHEREAS, the City and ACE have reached agreement on compensation and other terms and conditions of employment, and consistent with the MMBA, have set forth those terms in a Memorandum of Understanding (MOU), which has been designated as Attachment 1 for identification in this Resolution; and WHEREAS, the aforementioned MOU was slated to be ratified by a vote of the ACE membership on August 20, 2024. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it hereby does (1) approve the MOU between the City of Chula Vista and ACE; (2) authorize the City Manager or her designee(s) to execute said MOU and any additional or required documents necessary to implement said MOU; and (3) authorize the City Manager or her designee to make such minor modifications to said MOU as may be approved or recommended by the City Attorney. Presented by Approved as to form by Tanya Tomlinson Marco A. Verdugo Director of Human Resources /Risk Management City Attorney Page 9 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE AMENDED COMPENSATION SUMMARY FOR ALL UNREPRESENTED EMPLOYEES AND ELECTED OFFICIALS, INCLUDING AUTHORIZATION FOR THE MAYOR TO EXECUTE ANY NECESSARY CONTRACT AMENDMENTS TO IMPLEMENT SAID AMENDED COMPENSATION SUMMARY WHEREAS, the City has set forth the compensation for all unrepresented employees and elected officials as set forth in a Compensation Summary via prior resolution; and WHEREAS, the City desires to amend the Compensation Summary for all unrepresented employees and elected officials ("Amended Compensation Summary") to inter alia, reflect corresponding salary and benefit changes as set forth in the Amended Compensation Summary attached to the related staff report as Attachment 2. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it hereby does approve the Amended Compensation Summary, including authorization for the Mayor to execute any necessary contract amendments to implement said Amended Compensation Summary, and it shall continue in full force and effect until subsequent amendment by City Council. Presented by Approved as to form by Tanya Tomlinson Marco A. Verdugo Director of Human Resources/Risk Management City Attorney Page 10 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE REVISED FISCAL YEAR 2024-2025 COMPENSATION SCHEDULE EFFECTIVE AUGUST 23, 2024, AS REQUIRED BY CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 570.5 WHEREAS, California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements and be approved by the governing body in accordance with the requirements of the applicable public meeting laws; and WHEREAS, any changes including, but not limited to, across-the-board increases, classification changes and salary adjustments approved subsequent to this date, will be reflected on a revised Compensation Schedule and submitted to Council for consideration and approval; and WHERAS, the Fiscal Year 2024-2025 Compensation Schedule was last approved by the City Council at their meeting of July 16, 2024; and WHEREAS, the revised Fiscal Year 2024-2025 Compensation Schedule reflects the salary adjustments for positions represented by the Association of Chula Vista Employees (ACE), their unclassified hourly counterparts and the salary adjustments for unrepresented Confidential employees, effective August 23, 2024. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it hereby does adopt, as required by California Code of Regulations Title 2, Section 570.5, the revised Fiscal Year 2024-2025 Compensation Schedule that reflects the salary adjustments for positions represented by the Association of Chula Vista Employees (ACE), their unclassified hourly counterparts and the salary adjustments for unrepresented Confidential employees, in the form presented to the City Council, effective August 23, 2024. Presented by Approved as to form by Tanya Tomlinson Marco A. Verdugo Director of Human Resources/Risk Management City Attorney Page 11 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA MAKING VARIOUS AMENDMENTS TO THE FISCAL YEAR 2024-25 BUDGET FOR APPROPRIATING FUNDS THEREFOR WHEREAS, the City Charter states that at any meeting after the adoption of the budget, the City Council may amend or supplement the budget by a motion adopted by the affirmative votes of at least four members; and WHEREAS, staff recommends appropriating $704,462 to the Personnel Services category and increasing the Property Tax revenue estimate by $704,462 in the General Fund, resulting in no net impact in the current fiscal year; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it hereby amends the fiscal year 2024-25 budget and approves the following appropriations: GENERAL FUND Department Personnel Services Revenue Net Impact Administration $ 2,618 $ 2,618 Animal Care Facility 97,861 97,861 City Clerk 1,147 1,147 Development Services 12,777 12,777 Economic Development 53,303 53,303 Engineering/Capital Projects 11,527 11,527 Finance 5,279 5,279 Fire 1,995 1,995 Human Resources 1,438 1,438 Information Technology 11,653 11,653 Library 20,829 20,829 Non-Departmental 0 704,462 (704,462) Parks and Recreation 84,950 84,950 Police 65,535 65,535 Public Works 333,550 333,550 TOTAL EST. GENERAL FUND COST $ 704,462 $ 704,462 $ 0 Presented by Approved as to form by Tanya Tomlinson Marco A. Verdugo Director of Human Resources /Risk Management City Attorney Page 12 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Item 3.1 Attachment 1 – Memorandum of Understanding (MOU) between the City of Chula Vista and the Association of Chula Vista Employees (“ACE”), August 20, 2024-June 30, 2027 will be uploaded when available. Page 13 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 1 of 37 COMPENSATION SUMMARY FOR EXECUTIVE MANAGEMENT, SENIOR MANAGEMENT, UNCLASSIFIED MIDDLE MANAGEMENT/PROFESSIONAL, CONFIDENTIAL MIDDLE MANAGEMENT/PROFESSIONAL, UNCLASSIFIED CONFIDENTIAL, CONFIDENTIAL CLASSIFIED, MAYOR, COUNCIL, CITY ATTORNEY AND UNCLASSIFIED HOURLY EMPLOYEES FISCAL YEARS 2024-2025, 2025-2026, 2026-2027 I. EXECUTIVE MANAGEMENT GROUP (ALL EMPLOYEES PROVIDED FOR IN THIS GROUP ARE FLSA-EXEMPT) A. SALARY & WAGES 1. FY 24/25 – salary range will either be adjusted to the market median or aligned internally; Executive Manager will receive salary adjustment within the range as determined by the City Manager 2. FY 25/26 – 5% salary adjustment effective first full pay period in July 2025 3. FY 26/27 – 5% salary adjustment effective first full pay period in July 2026 4. Equity Adjustments – Equity adjustments may be implemented for positions identified as below market. B. BENEFITS 1. Deferred Compensation Plan 457 plan - Employees in the Executive Group may participate in the City's approved deferred compensation plans. 2. Cafeteria Plan a. In calendar year 2024, Executive Managers will receive an annual amount of $19,700 to be used for the purchase of approved employee benefits through the City’s cafeteria plan or to be placed in a taxable cash option. The maximum annual taxable option shall be $8,000. b. In the event of increases in health care plan premiums, the City will split the cost of the increase 50/50 with the employees. The annual cafeteria plan benefit allotment will be increased by one-half of the average cost increase for full family non-indem nity health plan premiums. The City's share of the increased cost will be added to the beginning cafeteria plan balance of the next available cafeteria plan year. c. From the annual Cafeteria Plan allotment, each employee must elect medical coverage under one of the City sponsored plans, unless the employee has group medical insurance from another source, including coverage under their City employee spouse’s plan, in which case they may waive coverage so long as the alternative plan is deemed to be an acceptable plan by the City. When Page 14 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 2 of 37 waiving coverage, the value of the Cafeteria Plan allotment will be available to purchase any of the other options available under the Cafeteria Plan. Waiver of coverage is irrevocable during a plan year unless the City is notified within 30 days that the employee has inv oluntarily lost the alternative coverage. d. The Cafeteria Plan (Flex Benefit) Amount for Employee Only, those with qualifying coverage outside of the City, and those employees covered by another City Employee is fixed at the amount provided in the calendar year 2013 ($15,162). The flex amount for Employee+1 and Employee+Family will be adjusted under the current 50/50 cost sharing formula. 3. Short/Long Term Disability Insurance The City will pay the full cost of the short/long-term disability insurance premium for Executive Managers. 4. Retiree Healthcare Employees hired on or prior to January 1, 2011, are eligible to enroll in the City’s Retiree Medical Program , which provides for subsidized retiree medical insurance rates as a blended rate. For Executive Managers hired after January 1, 2011, they and their eligible dependents may elect to temporarily continue their health insurance coverage(s) under COBRA. Executive Managers terminated for cause are not eligible to participate in the City’s Retiree Medical Program. 5. Post Employment Health Plan Employees may participate in an Insurance Premium Reimbursement Account (106 Plan) Post Employment Health Plan (PEHP), subject to the terms of the PEHP document, to be solely funded with mandatory Eligible Employee contributions as specifically determined by the employee group Those employees not wishing to participate may sell back up to 100% of vacation the last full pay period of employment prior to retirement. No City funds shall be used to maintain or fund this plan. Employees are fully responsible for meeting all funding requirements. Employees are further solely responsible for any and all tax consequences related to the 106/PEHP plan. Executive Managers terminated for cause are not eligible to participate in the City’s Post Employment Health Plan. 6. Life Insurance City pays for a Group Term Life and AD&D insurance policy with coverage in the amount of $50,000 per employee. 7. Retirement The City will provide to unrepresented members retirement benefits via contract with the California Public Employees Retirement System (CalPERS) as set forth in the California Government Code. The City will provide the following defined benefit formulas: Page 15 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 3 of 37 Tier 1 Local Miscellaneous 3% @ 60 Local Safety 3% @ 50 Tier 2* Local Miscellaneous 2% @ 60 Local Safety 3% @ 55 Tier 3** Local Miscellaneous 2% @ 62 Local Safety 2.7% @ 57 * Effective 04/22/2011 ** Effective 01/01/2013 Tier 1: Local Miscellaneous 3% @ 60 and Local Safety 3% @ 50 Pension Contributions: PEPRA provides that equal sharing of normal costs shall be the standard. To reach that standard, Tier 1 Employees will continue to make the required employee contribution (with no EPMC) of 8% for Local Miscellaneous and 9% for Local Safety, but will also contribute the following amounts to the employer’s side (pursuant to Government Code (GC) section 20516) to reach the CalPERS standard of equal sharing of normal costs. Local Miscellaneous unrepresented employees in Tier 1 shall also contribute the amount necessary to the employer’s side (GC 20516) so that equal sharing of normal costs is reached. Local Safety unrepresented employees in Tier 1 shall also contribute an additional 5.0% to the Employer’s share for FY 23-24. This contribution shall increase 0.5% each year until 50% equal sharing of normal costs is reached. The following is a summary of Tier 1 CalPERS contract provisions: A. One-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit Page 16 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 4 of 37 Tier 2: Local Miscellaneous 2% @ 60 and Local Safety 3% @ 55 Pension Contributions: PEPRA provides that equal sharing of normal costs shall be the standard. To meet that standard, Employees will continue to make the required employee contribution (with no EPMC) of 7% for Local Miscellaneous and 9% for Local Safety, but will also contribute to the employer’s side (Government Code (GC) section 20516) to reach the CalPERS standard of equal sharing of normal costs. Accordingly, Tier 2 employees shall make the following pension contributions. Local Miscellaneous unrepresented employees in Tier 2 shall also contribute the amount necessary to the employer’s side (GC 20516) so that equal sharing normal costs until of normal cost is reached. Local Safety unrepresented employees in Tier 2 shall also contribute an additional 5% to the Employer’s share for FY 23-24. This contribution shall increase by 0.5% each year until 50% equal sharing of normal costs is reached. The following is a summary of Tier 2 CalPERS contract provisions: A. Three-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit Tier 3: Local Miscellaneous 2% @ 62 and Local Safety 2.7% @ 57 Local Miscellaneous and Local Safety unrepresented employees in Tier 3 shall be responsible for the full employee contribution which will be applied to the CalPERS employee contribution. There shall be no EPMC. PEPRA provides that equal sharing of the normal costs shall be the standard. To meet this standard, Tier 3 employees shall also make additional contributions on the employer’s side (GC 20516) to attain the equal cost sharing of normal costs standard. To the extent permitted by Assembly Bill 340, known as the California Public Employees’ Pension Reform Act of 2013, the following is a summary of Tier 3 benefits: A. Three-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave Page 17 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 5 of 37 D. 4th Level 1959 Survivor Benefit. The monthly member cost for this benefit will be paid by the City. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit 8. Termination of Sick Leave Balances Upon either acceptance of an application by a Safety employee for disability retirement, or upon the independent determination of CalPERS that a non-safety employee is disabled, the employee shall not be entitled to use any remaining sick leave to cover absences beyond their FMLA entitlement. Sick leave balances may be applied to applicable CalPERS service credit. An application for industrial disability retirement, either employee or employer initiated, shall not affect the employee's rights under Workers Compensation laws, such as any otherwise existing right to Temporary Disability benefits for safety officers. 9. Sick Leave Sick leave shall accrue at the rate of 3.688 hours per pay period and as designated in the Civil Service Rules. If eligible, the Executive Manager may be reimbursed via an irrevocable election consistent with IRS regulations. 10. Vacation Leave a. Executive Managers shall earn five weeks (25 days) vacation leave per fiscal year accrued at 7.69 hours per pay period. An employee may not accumulate more than three times the number of vacation leave days accrued annually. b. Executive Managers will have the option of selling back three (3) weeks accrued vacation leave each calendar year via irrevocable election consistent with IRS regulations. Additional sell back may be allowed at the discretion of the City Manager during the irrevocable election period. 11. Holidays a. Executive Managers will be credited 24 hours each fiscal year for floating holidays (Lincoln's and Washington's Birthdays, and Admission Day). b. The City will be closed on the following hard holidays: Independence Day, Labor Day, Veterans Day, Thanksgiving, the day after Thanksgiving, Christmas, New Year's Day, Martin Luther King Jr.'s Birthday, Cesar Chavez Day, Memorial Day and Juneteenth. 12. Management Leave Executive Managers will receive ninety -six (96) hours of Management Leave each fiscal year. Management Leave may not be carried over into the next fiscal year and may not be cashed out. Page 18 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 6 of 37 13. Mileage Reimbursement Employees in this unit shall be subject to a mileage reimbursement program when required to use their private automobile for authorized City business. Reimbursement rate will be tied to the IRS rate, in effect at the time reimbursement is requested, as permitted by law. 14. Cell Phone and Technology Allowance Executive Managers may elect to receive a cell phone and technology allowance of up to $100 per month. 15. Severance Pay In the event that an Executive Manager is terminated without cause, they shall be entitled to severance compensation in a lump sum cash payment equal to nine months of their annual salary at the time of separation and employee only health insurance payments, conditioned upon them executing a general release agreement providing for the general and unconditional release of all known and unknown claims arising out of or relating to their employment, including a waiver of any and all rights under California Civil Code section 1542. Alternatively, at any time the City may immediately terminate their employment without any right of appeal or recourse by providing written notice of the cause for such termination. In such event, to the extent permitted by law, all benefits provided by the City will cease, and they shall not be entitled to severance compensation in any amount. “Cause” as used herein shall mean: (i) a refusal or failure to perform their job duties or to act in accordance with any specific, lawful, directive or order from the City Manager or their designee which is not cured after reasonable notice; (ii) gross negligence; (iii) conviction of a misdemeanor of moral turpitude or any felony; (iv) violation of any State, Federal, local law, or the City’s policies and procedures, resolutions, and/or ordinances; or (v) any material act of dishonesty, misappropriation, embezzlement, fraud, or similar conduct. 16. Special Assignment Pay Executive Managers may receive up to 10% additional compensation when assigned by the City Manager to a special project. 17. Acting Pay Executive Managers shall receive Acting Pay when: a. They are temporarily assigned to a vacant position for a period of ten (10) or more consecutive work days; b. Perform the duties of a higher paid classification; and c. Receive prior approval by the City Manager or his or her designee prior to the assignment. Acting pay shall be: a. Compensated with a minimum of five percent (5%) above current salary rate, up to a maximum of 20%. b. Effective the first day of the assignment. Page 19 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 7 of 37 18. Out of Class Assignment a. Executive Managers shall receive Out of Class Assignment (OCA) pay when: They are assigned to perform the duties of a higher paid classification for a period of ten (10) or more consecutive workdays; and b. Receive prior approval by the City Manager or his or her designee prior to the assignment. Out-of -Class Assignment pay shall: a. Be compensated with a minimum of five percent (5%) above current base salary rate, up to a maximum of 20%. b. Be effective the first day of the assignment. c. Not exceed twelve months. Note: For clarification, OCA is differentiated from Acting Pay in that OCA is granted to an employee remaining in their current classification but performing higher level duties even though no vacancy may exist at the higher level. Acting Pay is granted to employees assuming the duties of a vacant, higher level position for a period of time. 19. Response Away from Official Duty Station and Assigned to an Emergency Incident The Fire Chief shall receive portal-to-portal time-and-a-half overtime when assigned to a fully reimbursable aid assignment. (Remainder of page intentionally left blank.) Page 20 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 8 of 37 II. SENIOR MANAGEMENT GROUP (ALL EMPLOYEES PROVIDED FOR IN THIS GROUP ARE FLSA-EXEMPT) A. SALARY & WAGES 1. FY 24/25 – salary range will either be adjusted to the market median or aligned internally; Senior Manager will receive salary adjustment within the range as determined by the City Manager. 2. FY 25/26 – 5% salary adjustment effective first full pay period in July 2025 3. FY 26/27 – 5% salary adjustment effective first full pay period in July 2026 4. Equity Adjustments – Equity adjustments may be implemented for positions identified as below market. B. BENEFITS 1. Deferred Compensation Plan 457 Plan - Employees in the Senior Management Group may participate in the City's approved deferred compensation plans. 2. Cafeteria Plan a. In calendar year 2024, Senior Managers will receive $18,300 annually to be used for the purchase of approved employee benefits or to be placed in a taxable cash option. The maximum taxable option shall be $7,000. b. In the event of increases in health care plan premiums, the City will split the cost of the increase 50/50 with the employees. The annual cafeteria plan allotment will be increased by one-half of the average cost increase for full family non-indemnity health plan premiums. The City's share of the increased cost will be added to the beginning cafeteria plan balance of the next available cafeteria plan year. c. From the annual Cafeteria Plan allotment, each employee must elect medical coverage under one of the City sponsored plans, unless the employee has group medical insurance from another source including coverage under their City employee spouse’s plan in which case they may waive coverage so long as the alternative plan is deemed to be an acceptable plan by the City. When waiving coverage, the value of the Cafeteria Plan allotment will be available to purchase any of the other options available under the Caf eteria Plan. Waiver of coverage is irrevocable during a plan year unless the City is notified within 30 days that the employee has involuntarily lost the alternative coverage. d. The Flex Benefit Amount for Employee Only, those with coverage outside of the City, and those employees covered by another City Employee is fixed at the amount provided in the calendar year 2013 ($13,762). The flex amount for Employee+1 and Employee+Family will be adjusted under the current 50/50 cost sharing formula. Page 21 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 9 of 37 3. Short/Long Term Disability Insurance The City will pay the full cost of the short/long-term disability insurance premium for Senior Managers. 4. Retiree Healthcare Employees hired on or prior to January 1, 2011, are eligible to enroll in the City’s Retiree Medical Program , which provides for subsidized retiree medical insurance rates as a blended rate. For Senior Managers hired after January 1, 2011, they are their eligible dependents may elect to temporarily continue their health insurance coverage(s) under COBRA. Senior Managers terminated for cause are not eligible to participate in the City’s Retiree Medical Program. 5. Post Employment Health Plan Employees may participate in an Insurance Premium Reimbursement Account (106 Plan) Post Employment Health Plan (PEHP), subject to the terms of the PEHP document, to be solely funded with mandatory Eligible Employee contributions as specifically determined by the employee group. Those employees not wishing to participate may sell back up to 100% of vacation the last full pay period of employment prior to retirement. No City funds shall be used to maintain or fund this plan. Employees are fully responsible for meeting all funding requirements. Employees are further solely responsible for any and all tax consequences related to the 106/PEHP plan. Senior Managers terminated for cause are not eligible to participate in the Post Employment Health Plan. 6. Life Insurance City pays for a Group Term Life and AD&D insurance policy with coverage in the amount of $50,000 per employee. 7. Retirement The City will provide to unrepresented members retirement benefits via contract with the California Public Employees Retirement System (CalPERS) as set forth in the California Government Code. The City will provide the following defined benefit formulas: Tier 1 Local Miscellaneous 3% @ 60 Local Safety 3% @ 50 Tier 2* Local Miscellaneous 2% @ 60 Local Safety 3% @ 55 Tier 3** Local Miscellaneous 2% @ 62 Local Safety 2.7% @ 57 * Effective 04/22/2011 **Effective 01/01/2013 Page 22 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 10 of 37 Tier 1: Local Miscellaneous 3% @ 60 and Local Safety 3% @ 50 Pension Contributions: PEPRA provides that equal sharing of normal costs shall be the standard. To reach that standard, Tier 1 Employees will continue to make the required employee contribution (with no EPMC) of 8% for Local Miscellaneous and 9% for Local Safety, but will also contribute the following amounts to the employer’s side (pursuant to Government Code (GC) section 20516) to reach the CalPERS standard of equal sharing of normal costs. Local Miscellaneous unrepresented employees in Tier 1 shall also contribute the amount necessary to the employer’s side (GC 20516) so that equal sharing of normal costs is reached. Local Safety unrepresented employees in Tier 1 shall also contribute an additional 4.105% to the Employer’s share for FY 23-24. This contribution shall increase 0.5% each year until 50% equal sharing of normal costs is reached. The following is a summary of Tier 1 CalPERS contract provisions: A. One-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit Tier 2: Local Miscellaneous 2% @ 60 and Local Safety 3% @ 55 Pension Contributions: PEPRA provides that equal sharing of normal costs shall be the standard. To meet that standard, Employees will continue to make the required employee contribution (with no EPMC) of 7% for Local Miscellaneous and 9% for Local Safety, but will also contribute to the employer’s side (Government Code (GC) section 20516) to reach the CalPERS standard of equal sharing of normal costs. Accordingly, Tier 2 employees shall make the following pension contributions. Local Miscellaneous unrepresented employees in Tier 2 shall also contribute the amount necessary to the employer’s side (GC 20516) so that equal sharing normal costs until of normal cost is reached. Local Safety unrepresented employees in Tier 2 shall also contribute an additional 5.0% to the Employer’s share for FY 23-24. This contribution shall increase 0.5% each year until50% equal sharing of normal costs is reached. Page 23 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 11 of 37 The following is a summary of Tier 2 CalPERS contract provisions: A. Three-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 Prior Service Credit Tier 3: Local Miscellaneous 2% @ 62 and Local Safety 2.7% @ 57 Local Miscellaneous and Local Safety unrepresented employees in Tier 3 shall be responsible for the full employee contribution which will be applied to the CalPERS employee contribution. There shall be no EPMC. PEPRA provides that equal sharing of the normal costs shall be the standard. To meet this standard, Tier 3 employees shall also make additional contributions on the employer’s side (GC 20516) to attain the equal cost sharing of normal costs standard. To the extent permitted by Assembly Bill 340, known as the California Public Employees’ Pension Reform Act of 2013, the following is a summary of Tier 3 benefits: A. Three-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. The monthly member cost for this benefit will be paid by the City. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit 8. Termination of Sick Leave Balances Upon either acceptance of an application by a Safety employee for disability retirement, or upon the independent determination of PERS that a non-safety employee is disabled, the employee shall not be entitled to use any remaining sick leave to cover absences beyond their FMLA entitlement. Sick leave balance may be applied to applicable PERS service credit. An application for industrial disability retirement, either employee or employer initiated, shall not affect the employee's rights under Workers Compensation laws, such as any otherwise existing right to Temporary Disability benefits for safety officers. Page 24 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 12 of 37 9. Sick Leave Sick leave shall accrue at the rate of 3.688 hours per pay period and as designated in the Civil Service Rules. If eligible, the Senior Manager may be reimbursed via an irrevocable election consistent with IRS regulations. 10. Vacation Leave a. Senior Managers shall earn a minimum of three weeks (15 days) vacation leave per year during the first through ninth year of continuous service, four weeks (20 days) vacation leave after completion of tenth through fourteenth year of continuous service, and five weeks (25 days) vacation leave for fifteen or more years of continuous service. An employee may not accumulate more than three times the number of vacation leave days accrued annually. b. Senior Managers have the option of selling back three (3) weeks of accrued vacation leave each calendar year via irrevocable election consistent with IRS regulations. 11. Holidays a. Senior Managers will be credited 24 hours each fiscal year for floating holidays (Lincoln's and Washington's Birthdays, and Admission Day). b. The City will be closed on the following hard holidays: Independence Day, Labor Day, Veterans Day, Thanksgiving, day after Thanksgiving, Christmas, New Year's Day, Martin Luther King Jr.'s Birthday, Cesar Chavez Day, Memorial Day and Juneteenth. 12. Mileage Reimbursement Employees in this unit shall be subject to a mileage reimbursement program when required to use their private automobile for authorized City business. Reimbursement rate will be tied to the IRS rate, in effect at the time reimbursement is requested, as permitted by law. 13. Cell Phone and Technology Allowance Senior Managers may elect to receive a cell phone and technology allowance of up to $100 per month. 14. Management Leave Senior Managers will receive ninety -six (96) hours of Management Leave each fiscal year. Management Leave may not be carried over into the next fiscal year and may not be cashed out. 15. Special Assignment Pay Senior Managers may receive up to 10% additional compensation when assigned by the City Manager to a special project. Page 25 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 13 of 37 16. Acting Pay Senior Managers shall receive Acting Pay when: a. They are temporarily assigned to a vacant position for a period of ten (10) or more consecutive work days; b. Perform the duties of a higher paid classification; and c. Receive prior approval by the City Manager or his or her designee prior to the assignment. Acting pay shall be: a. Compensated with a minimum of five percent (5%) above current salary rate, up to a maximum of 20%. b. Effective the first day of the assignment. 17. Out of Class Assignment a. Senior Managers shall receive Out of Class Assignment (OCA) pay when: They are assigned to perform the duties of a higher paid classification for a period of ten (10) or more consecutive workdays; and b. Receive prior approval by the City Manager or his or her designee prior to the assignment. Out-of -Class Assignment pay shall: a. Be compensated with a minimum of five percent (5%) above current salary rate, up to a maximum of 20%. b. Be effective the first day of the assignment. c. Not exceed twelve months. Note: For clarification, OCA is differentiated from Acting Pay in that OCA is granted to an employee remaining in their current classification but performing higher level duties even though no vacancy may exist at the higher level. Acting Pay is granted to employees assuming the duties of a vacant, higher level position for a period of time. 18. Professional Enrichment Senior Managers are eligible to participate in the City’s Professional Enrichment Program. The annual Professional Enrichment allocation for Senior Managers of $25,000 is for exclusive use by members of the Senior Management group for conferences and training. An employee is eligible to receive up to $2,500 per fiscal year for professional enrichment. Funds may be used at any time during the fiscal year. Fiscal year reimbursements under the City’s “Professional Enrichment” will be closed on June 30. Employees may request reimbursement for professional enrichment expenses in accordance with Internal Revenue Code Section 132, or any other applicable state and federal law. Employees must receive approval from their Appointing Authority and the City Manager’s designee before funds may be claimed for reimbursement. Reimbursements are on a first come, first serve basis until the funds have been exhausted. Page 26 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 14 of 37 19. Severance Pay In the event that a Senior Manager is terminated without cause, they shall be entitled to severance compensation in a lump sum cash payment equal to three (3) months of their annual salary at the time of separation, conditioned upon them executing a general release agreement providing for the general and unconditional release of all known and unknown claims arising out of or relating to their employment, including a waiver of any and all rights under California Civil Code section 1542. Alternatively, at any time the City may immediately terminate their employment without any right of appeal or recourse by providing written notice of the cause for such termination. In such event, to the extent permitted by law, all benefits provided by the City will cease, and they shall not be entitled to severance compensation in any amount. “Cause” as used herein shall mean: (i) a refusal or failure to perform their job duties or to act in accordance with any specific, lawful, directive or order from the City Manager or their designee which is not cured after reasonable notice; (ii) gross negligence; (iii) conviction of a misdemeanor of moral turpitude or any felony; (iv) violation of any State, Federal, local law, or the City’s policies and procedures, resolutions, and/or ordinances; or (v) any material act of dishonesty, misappropriation, embezzlement, fraud, or similar conduct. 20. Response Away from Official Duty Station and Assigned to an Emergency Incident The Deputy Fire Chief and shall receive portal-to-portal time-and-a-half overtime when assigned to a fully reimbursable aid assignment. (Remainder of page intentionally left blank.) Page 27 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 15 of 37 III. UNCLASSIFIED AND CONFIDENTIAL MIDDLE MANAGEMENT/PROFESSIONAL GROUP – ALL EMPLOYEES PROVIDED FOR IN THIS GROUP ARE FLSA-EXEMPT; CONFIDENTIAL MIDDLE MANAGERS/PROFESSIONALS ARE CLASSIFIED UNREPRESENTED EMPLOYEES UNLESS OTHERWISE NOTED IN ATTACHMENT 1 – GROUP MEMBERSHIP LISTING. A. SALARY & WAGES 1. FY 24/25 – equity adjustment to median based on the Department of Human Resources salary survey or internal alignment effective the first full pay period of January 2025* 2. FY 25/26 – 5% salary adjustment the first full pay period of January 2026* . 3. FY 26/27 – 5% salary adjustment the first full pay period of January 2027* * Salary adjustments for employees in position titles with a represented counterpart will receive a salary adjustment at the same time and equal to that of their represented counterpart. B. BENEFITS 1. Acting Pay Unclassified and Confidential Middle Managers/Professionals shall receive Acting Pay when: a. They are temporarily assigned to a vacant position for a period of ten (10) or more consecutive work days; b. Perform the duties of a higher paid classification; and c. Receive prior approval by the City Manager or his or her designee prior to the assignment. Acting pay shall be: a. Compensated with a minimum of five percent (5%) above current salary rate, up to a maximum of 20%. b. Effective the first day of the assignment. 2. Out of Class Assignment a. Unclassified and Confidential Middle Managers/Professionals shall receive Out of Class Assignment (OCA) pay when: They are assigned to perform the duties of a higher paid classification for a period of ten (10) or more consecutive workdays; and b. Receive prior approval by the City Manager or his or her designee prior to the assignment. Page 28 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 16 of 37 Out-of -Class Assignment pay shall: a. Be c ompensated with a minimum of five percent (5%) above current salary rate, up to a maximum of 20%. b. Be effective the first day of the assignment. c. Not exceed twelve months. Note: For clarification, OCA is differentiated from Acting Pay in that OCA is granted to an employee remaining in their current classification but performing higher level duties even though no vacancy may exist at the higher level. Acting Pay is granted to employees assuming the duties of a vacant, higher level position for a period of time. 3. Retirement The City will provide to unrepresented members retirement benefits via contract with the California Public Employees Retirement System (CalPERS) as set forth in the California Government Code. The City will provide the following defined benefit formulas: Tier 1 Local Miscellaneous 3% @ 60 Local Safety 3% @ 50 Tier 2* Local Miscellaneous 2% @ 60 Local Safety 3% @ 55 Tier 3** Local Miscellaneous 2% @ 62 Local Safety 2.7% @ 57 * Effective 04/22/2011 **Effective 01/01/2013 Tier 1: Local Miscellaneous 3% @ 60 and Local Safety 3% @ 50 Pension Contributions: PEPRA provides that equal sharing of normal costs shall be the standard. To reach that standard, Tier 1 Employees will continue to make the required employee contribution (with no EPMC) of 8% for Local Miscellaneous and 9% for Local Safety, but will also contribute the following amounts to the employer’s side (pursuant to Government Code (GC) section 20516) to reach the CalPERS standard of equal sharing of normal costs. Local Miscellaneous unrepresented employees in Tier 1 shall also contribute the amount necessary to the employer’s side (GC 20516) so that equal sharing of normal costs is reached. Local Safety unrepresented employees in Tier 1 shall also contribute an additional 5.0% to the Employer’s share for FY 23-24. This contribution shall increase 0.5% each year until 50% equal sharing of normal costs is reached. Page 29 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 17 of 37 The following is a summary of Tier 1 CalPERS contract provisions: A. One-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit Tier 2: Local Miscellaneous 2% @ 60 and Local Safety 3% @ 55 Pension Contributions: PEPRA provides that equal sharing of normal costs shall be the standard. To meet that standard, Employees will continue to make the required employee contribution (with no EPMC) of 7% for Local Miscellaneous and 9% for Local Safety, but will also contribute to the employer’s side (Government Code (GC) section 20516) to reach the CalPERS standard of equal sharing of normal costs. Accordingly, Tier 2 employees shall make the following pension contributions. Local Miscellaneous unrepresented employees in Tier 2 shall also contribute the amount necessary to the employer’s side (GC 20516) so that equal sharing normal costs until of normal cost is reached. Local Safety unrepresented employees in Tier 2 shall also contribute an additional 5.0% to the Employer’s share for FY 23-24. This contribution shall increase 0.5% each year until 50% equal sharing of normal costs is reached. The following is a summary of Tier 2 CalPERS contract provisions: A. Three-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit Page 30 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 18 of 37 Tier 3: Local Miscellaneous 2% @ 62 and Local Safety 2.7% @ 57 Local Miscellaneous and Local Safety unrepresented employees in Tier 3 shall be responsible for the full employee contribution which will be applied to the CalPERS employee contribution. There shall be no EPMC. PEPRA provides that equal sharing of the normal costs shall be the standard. To meet this standard, Tier 3 employees shall also make additional contributions on the employer’s side (GC 20516) to attain the equal cost sharing of normal costs standard. To the extent permitted by Assembly Bill 340, known as the California Public Employees’ Pension Reform Act of 2013, the following is a summary of Tier 3 benefits: A. Three-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. The monthly member cost for this benefit will be paid by the City. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit 4. Termination of Sick Leave Balances Upon either acceptance of an application by a Safety employee for disability retirement, or upon the independent determination of PERS that a non-safety employee is disabled, the employee shall not be entitled to use any remaining sick leave to cover absences beyond their FMLA entitlement. Sick leave balance may be applied to applicable PERS service credit. An application for industrial disability retirement, either employee or employer initiated, shall not affect the employee's rights under Workers Compensation laws, such as any otherwise existing right to Temporary Disability benefits for safety officers. 5. Post Employment Health Plan Employees may participate in an Insurance Premium Reimbursement Account (106 Plan) Post Employment Health Plan (PEHP), subject to the terms of the PEHP document, be solely funded with mandatory Eligible Employee contributions as specifically determined by the employee group Those employees not wishing to participate may sell back up to 100% of vacation leave the last full pay period of employment prior to retirement. No City funds shall be used to maintain or fund this plan. Employees are fully responsible for meeting all funding requirements. Employees are further solely responsible for any and all tax consequences related to the 106/PEHP plan. Unclassified and Confidential Middle Managers/Professionals terminated for cause are not eligible to participate in the Post Employment Health Plan. Page 31 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 19 of 37 6. 457 Plan – Deferred Compensation Plans Employees in the Unclassified and Confidential Middle Management/Professional Group may participate in the City's approved deferred compensation plans. 7. Cafeteria Plan a. In calendar year 2024, each Unclassified and Confidential Middle Management/Professional employee will receive $17,800 to be used solely for approved employee benefits. b. Employees hired by the City into a permanent benefited position on or before December 31, 2018, may allocate a portion of their Cafeteria Plan Allotment to a taxable cash payment. These payments will be paid to employees on a pro- rata accrual the first two pay checks of each month (24 times per calendar year). The maximum annual taxable cash option shall be $9,600. c. Employees hired by the City into a permanent benefited position on or after January 1, 2019, shall have no cash out. d. In the event of increases in health care plan premiums, the City will split the cost of the increase 50/50 with the employees. The annual cafeteria plan allotment will be increased by one-half of the average cost increase for full family non- non-indemnity health plan premiums. The City's share of the increased cost will be added to the beginning cafeteria plan balance of the next available cafeteria plan year. e. From the Cafeteria Plan allotment, each represented employee must select coverage for him or herself under one of the City sponsored medical plans. However, if the employee has group medical insurance from another eligible source that is acceptable to the City of Chula Vista Department of Human Resources, the employee may elect to decline medical insurance from a City provider and apply the value, of the City’s “Flexible Benefit Plan” contribution to other available City Flex options. Any employee married to another benefited City employee who is covered under his or her spouse’s plan may waive coverage under the Cafeteria Plan and will receive credit. Any employee who declines medical insurance coverage may enroll in the City medical plan prior to the next open enrollment only if the employee involuntarily loses the coverage. Enrollment application must be received in Human Resources within 30 days from loss of coverage. The employee, through payroll deductions, will pay any premium cost in excess of the Cafeteria Plan Allotment. f. The Flex Benefit Amount for Employee Only, those with coverage outside of the City, and those employees covered by another City Employee is fixed at the amount provided in the calendar year 2013 ($12,762). The flex amount for Employee+1 and Employee+Family will be adjusted under the current 50/50 cost sharing formula. Page 32 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 20 of 37 8. Life Insurance City pays for a group term life insurance policy with coverage in the amount of $50,000 per employee. 9. Retiree Healthcare Employees hired on or before January 1, 2011, are eligible to enroll in the City’s Retiree Medical Program , which provides for subsidized retiree medical insurance rates as a blended rate. For employees hired after January 1, 2011, they are their eligible dependents may elect to temporarily continue their health insurance coverage(s) under COBRA. Unclassified and Confidential Middle Managers/Professionals terminated for cause are not eligible to participate in the City’s Retiree Medical Program. 10. Short/Long Term Disability Insurance The City will pay the full cost of the short/long-term disability insurance premium for middle management positions. 11. Professional Enrichment The Unclassified and Confidential Middle Managers/Professionals are eligible to participate in the City’s Professional Enrichment Program. The annual Professional Enrichment Fund allocation for Unclassified and Confidential Professional Enrichment Fund of $32,500 is for exclusive use by members of the Unclassified and Confidential Middle Management/Professional group for conferences and training. An employee is eligible to receive up to $2,500 per fiscal year for professional enrichment. Funds may be used at any time during the fiscal year. Fiscal year reimbursements under the City’s “Professional Enrichment” will be closed on June 30. Employees may request reimbursement for professional enrichment expenses in accordance with Internal Revenue Code Section 132, or any other applicable state and federal law. Employees must receive approval from their Appointing Authority and the City Manager’s designee before funds may be claimed for reimbursement. Reimbursements are on a first come, first serve basis until the funds have been exhausted. 12. Sick Leave Reimbursement/Conversion Sick leave shall accrue at the rate of 3.688 hours per pay period and as designated in the Civil Service Rules. Employees using thirty -two hours (32) of sick leave, or less, during the fiscal year, shall have the option of converting twenty five percent (25%) of their remaining yearly sick leave to vacation leave. 13. Vacation Leave a. Unclassified and Confidential Middle Management/Professional employees will earn two weeks (10 days) of vacation leave per year in the first through fourth year of continuous employment, three weeks (15 days) of vacation leave per year in the fifth through ninth year of continuous service, four weeks of vacation leave (20 days) per year in the tenth through fourteenth year of continuous service, and five weeks of vacation leave (25 days) for fifteen or more years of Page 33 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 21 of 37 continuous service. An employee may not accumulate more than three times the number of vacation leave days accrued annually. b. Unclassified and Confidential Middle Management/Professional employees who have completed at least five (5) years of service shall have the option of selling back a total of 104 hours of accrued vacation leave two times per calendar year in 52-hour increments via irrevocable election consistent with IRS regulations. 14. Management Leave Unclassified and Confidential Middle Management/Professional employees will receive eighty -eight (88) hours of Management Leave each fiscal year. Management Leave may not be carried over into the next fiscal year, and may not be cashed out. 15. Holidays a. Unclassified and Confidential Middle Management/Professional employees will receive 24 hours each fiscal year for floating holidays (Lincoln's and Washington's Birthdays, and Admission Day). b. The City will be closed on the following hard holidays: Independence Day, Labor Day, Veterans Day, Thanksgiving, Day After Thanksgiving, Christmas, New Year's Day, Martin Luther King Jr.'s Birthday, Cesar Chavez Day, Memorial Day and Juneteenth. 16. Mileage Reimbursement Unclassified and Confidential Middle Management/Professional employees shall be subject to a mileage reimbursement program when required to use their private automobile for authorized City business. Reimbursement rate will be tied to the IRS rate, in effect at the time reimbursement is requested, as permitted by law. 17. Uniform Allowances & Educational Differentials Sworn public safety Unclassified and Confidential Middle Management / Professional employees will be provided with the uniform allowances and educational differentials as specified in the applicable public safety MOU. 18. Bilingual Pay Those Unclassified and Confidential Middle Management/Professional employee s who, upon recommendation of their Department Head, approval of the Director of Human Resources, and successful completion of a bilingual performance evaluation will receive $100 per month in addition to their regular pay on the condition that they continuously utilize their bilingual skills in the performance of their duties effective the first full pay period after adoption. 19. Special Project Pay Unclassified and Confidential Middle Management/Professional employees may receive up to 15% additional compensation when assigned by the City Manager to a special project. Page 34 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 22 of 37 20. Response Away from Official Duty Station and Assigned to an Emergency Incident The Fire Division Chief shall receive portal-to-portal time-and-a-half overtime when assigned to a fully reimbursable aid assignment. (Remainder of page intentionally left blank.) Page 35 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 23 of 37 IV. CONFIDENTIAL GROUP – ARE CLASSIFIED UNREPRESENTED EMPLOYEES UNLESS OTHERWISE NOTED IN ATTACHMENT 1 – GROUP MEMBERSHIP LISTING. A. SALARY & WAGES 1. FY 24/25 – equity adjustment to median and 2% salary increase from the July 14, 2023 salary range or 5% (whichever is higher, less any increase already provided effective July 12, 2024) in the first full pay period following City Council approval via resolution in open session. 2. FY 25/26 – 5% salary adjustment effective the first full pay period in J uly 2025* 3. FY 26/27 – 5% salary adjustment effective the first full pay period in J uly 2026* Equity Adjustments – Equity adjustments may be made each fiscal year for positions identified as below market. B. BENEFITS 1. Retirement The City will provide to unrepresented members retirement benefits via contract with the California Public Employees Retirement System (CalPERS) as set forth in the California Government Code. The City will provide the following defined benefit formulas: Tier 1 Local Miscellaneous 3% @ 60 Local Safety 3% @ 50 Tier 2* Local Miscellaneous 2% @ 60 Local Safety 3% @ 55 Tier 3** Local Miscellaneous 2% @ 62 Local Safety 2.7% @ 57 * Effective 04/22/2011 **Effective 01/01/2013 Tier 1: Local Miscellaneous 3% @ 60 and Local Safety 3% @ 50 Pension Contributions: PEPRA provides that equal sharing of normal costs shall be the standard. To reach that standard, Tier 1 Employees will continue to make the required employee contribution (with no EPMC) of 8% for Local Miscellaneous and 9% for Local Safety, but will also contribute the following amounts to the employer’s side (pursuant to Government Code (GC) section 20516) to reach the CalPERS standard of equal sharing of normal costs. Page 36 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 24 of 37 Local Miscellaneous unrepresented employees in Tier 1 shall also contribute the amount necessary to the employer’s side (GC 20516) so that equal sharing of normal costs is reached. Local Safety unrepresented employees in Tier 1 shall also contribute an additional 5.0% to the Employer’s share for FY 23-24. This contribution shall increase 0.5% each year until 50% equal sharing of normal costs is reached. The following is a summary of Tier 1 CalPERS contract provisions: A. One-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit Tier 2: Local Miscellaneous 2% @ 60 and Local Safety 3% @ 55 Pension Contributions: PEPRA provides that equal sharing of normal costs shall be the standard. To meet that standard, Employees will continue to make the required employee contribution (with no EPMC) of 7% for Local Miscellaneous and 9% for Local Safety, but will also contribute to the employer’s side (Government Code (GC) section 20516) to reach the CalPERS standard of equal sharing of normal costs. Accordingly, Tier 2 employees shall make the following pension contributions. Local Miscellaneous unrepresented employees in Tier 2 shall also contribute the amount necessary to the employer’s side (GC 20516) so that equal sharing normal costs until of normal cost is reached. Local Safety unrepresented employees in Tier 2 shall also contribute an additional 5.0% to the Employer’s share for FY 23-24. This contribution shall increase 0.5% each year until 50% equal sharing of normal costs is reached. The following is a summary of Tier 2 CalPERS contract provisions: A. Three-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance Page 37 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 25 of 37 H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit Tier 3: Local Miscellaneous 2% @ 62 and Local Safety 2.7% @ 57 Local Miscellaneous and Local Safety unrepresented employees in Tier 3 shall be responsible for the full employee contribution which will be applied to the CalPERS employee contribution. There shall be no EPMC. PEPRA provides that equal sharing of the normal costs shall be the standard. To meet this standard, Tier 3 employees shall also make additional contributions on the employer’s side (GC 20516) to attain the equal cost sharing of normal costs standard. To the extent permitted by Assembly Bill 340, known as the California Public Employees’ Pension Reform Act of 2013, the following is a summary of Tier 3 benefits: A. Three-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. The monthly member cost for this benefit will be paid by the City. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit 2. Termination of Sick Leave Balances Upon either acceptance of an application by a Safety employee for disability retirement, or upon the independent determination of CalPERS that a non-safety employee is disabled, the employee shall not be entitled to use any remaining sick leave to cover absences beyond their FMLA entitlement. Sick leave balances may be applied to applicable CalPERS service credit. An application for industrial disability retirement, either employee or employer initiated, shall not affect the employee's rights under Workers’ Compensation laws, such as any otherwise existing right to Temporary Disability benefits for safety officers. 3. Deferred Compensation Plans 457 Plan - Employees in the Confidential Group may participate in the City's approved deferred compensation plans. 4. Post Employment Health Plan Employees may participate in an Insurance Premium Reimbursement Account (106 Plan) Post Employment Health Plan (PEHP), subject to the terms of the PEHP document, be solely funded with mandatory Eligible Employee contributions as specifically determined by the employee group and approved by the Director of Page 38 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 26 of 37 Human Resources. Those employees not wishing to participate may sell back up to 100% of vacation the last full pay period of employment prior to retirement. No City funds shall be used to maintain or fund this plan. Employees are fully responsible for meeting all funding requirements. Employees are further solely responsible for any and all tax consequences related to the 106/PEHP plan. Confidential employees terminated for cause are not eligible to participate in the Post Employment Health Plan. 5. Cafeteria Plan a. In calendar year 2024, each Confidential Employee will receive $16,924 to be used solely for approved employee benefits. b. In the event of increases in health care plan premiums, the City will split the cost of the increase 50/50 with the employees. The annual cafeteria plan allotment will be increased by one-half of the average cost increase for full family non-indemnity health plan premiums. The City's share of the increased cost will be added to the beginning cafeteria plan balance of the next available cafeteria plan year. c. From the annual Cafeteria Plan allotment, each employee must elect medical coverage under one of the City sponsored plans, unless the employee has group medical insurance from another source including coverage under their City employee spouse’s plan in which case they may waive coverage so long as the alternative plan is deemed to be an acceptable plan by the City. When waiving coverage the full value of the Cafeteria Plan allotment will be available to purchase any of the other options available under the Cafeteria Plan. Waiver of coverage is irrevocable during a plan year unless the City is notified within 30 days that the employee has involuntarily lost the alternative coverage. d. The Flex Benefit Amount for Employee Only, those with coverage outside of the City, and those employees covered by another City Employee is fixed at $13,024. The flex amount for Employee+1 and Employee+Family will be adjusted under the current 50/50 cost sharing formula. e. Employees hired into a Confidential position on or before December 31, 2017, may elect to receive up to $9,100 of unused funds as a taxable cash option. The maximum an employee can cash out each year cannot exceed the cash option that they received in the previous calendar year. f. Employees hired into a Confidential position on or after January 1, 2018, shall not cash out unused cafeteria plan funds. 6. Short/Long Term Disability Insurance The City will pay the full cost of the short/long-term disability insurance premium for the Confidential employees. 7. Retiree Healthcare Page 39 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 27 of 37 Employees hired on or before January 1, 2011, are eligible to enroll in the City’s Retiree Medical Program , which provides for subsidized retiree medical insurance rates as a blended rate. For employees hired after January 1, 2011, they are their eligible dependents may elect to temporarily continue their health insurance coverage(s) under COBRA. Confidential employees terminated for cause are not eligible to participate in the City’s Retiree Medical Program. 8. Professional Enrichment The Confidential Employees Professional Enrichment Fund of $21,850 is for exclusive use by members of the Confidential Employees for conferences and training. Employees may receive up to a maximum of $2,000 per fiscal year. Funds may be used at any time during the fiscal year. Fiscal year reimbursements under the City’s “Professional Enrichment” will be closed on June 30. Employees may request reimbursement for professional enrichment expenses in accordance with Internal Revenue Code Section 132, or any other applicable state and federal law. Employees must receive approval from their Appointing Authority and the City Manager’s designee before funds may be claimed for reimbursement. Reimbursements are on a first come, first serve basis until the funds have been exhausted. 9. Life Insurance City pays for a Group Term Life and AD&D insurance policy with coverage in the amount of $50,000 per employee. 10. Sick Leave Sick leave shall accrue at the rate of 3.688 hours per pay period and as designated in the Civil Service Rules. If eligible, employee may be reimbursed via an irrevocable election consistent with IRS regulations. 11. Vacation Leave 1. Employees will accrue 80-hours during the first through fourth years of service (cumulative to a total leave balance of 240-hours). This benefit will be accumulated at the rate of 3.07 working hours for each full biweekly pay period of service performed. 2. Employees will accrue and be eligible to receive 120-hours (cumulative to a total leave balance of 360-hours) during the fifth through ninth year of service. The benefits will be accumulated at the rate of 4.60 working hours for each full biweekly pay period of service performed. 3. Employees will accrue and be eligible to receive 160-hours (cumulative to a total leave balance of 480-hours) during the tenth through fourteenth years of service. This benefit will be accumulated at the rate of 6.14 working hours for each full biweekly pay period of service performed. 4. Employees will accrue and be eligible to receive 200-hours (cumulative to a total leave balance of 600-hours) during the fifteenth and succeeding years of Page 40 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 28 of 37 service. This benefit will be accumulated at the rate of 7.70 working hours for each full biweekly pay period of service performed. 5. Vacation accrual rate changes will become effective at the beginning of the pay period closest to the actual date which includes the employee anniversary date of benefited status. 6. Vacation sell back – All Confidential unrepresented classifications who have completed at least five (5) years of service shall have the option of selling up to 80-hours of accrued vacation back to the City in 20-hour increments per calendar year via irrevocable election consistent with IRS regulations . Elections for annual cash out must be made by December 1 of the prior calendar year. The accumulated vacation balance will be reduced accordingly. 7. Each part-time Confidential unrepresented employee paid at a biweekly rate shall be entitled to vacation with pay. The number of working days of such vacation shall be computed on the basis set forth in subsection (a), (b), (c), or (d) and shall be in the proportion that such part time employment bears to full time employment. 8. Employees separated from City service, whether voluntarily or involuntarily, shall be granted all of the unused vacation to which they are entitled based upon continuous service computed on the basis set forth in subsection (a), (b), (c), or (d). Payment shall be made hour -for-hour with any portion of an hour being considered a full hour. 9. Vacation Use: Vacation leave balances shall be reduced for actual time not worked to the nearest quarter hour. Absences may not be charged to vacation not already accumulated. 12. Holidays a. Confidential employees will receive 24 hours each fiscal year for floating holidays (Lincoln's and Washington Birthday's, and Admissions Day). b. The City will be closed on the f ollowing paid hard holidays: Independence Day, Labor Day, Veterans Day, Thanksgiving, Day after Thanksgiving, Christmas, New Year's Day, Martin Luther King Jr.'s Birthday, Cesar Chavez Day, Memorial Day and Juneteenth. 13. Management Leave Employees in the Confidential group prior July 1, 2021, will receive forty (40) hours of Management Leave each fiscal year. 14. Mileage Reimbursement Employees in this unit shall be subject to a mileage reimbursement program when required to use their private automobile for authorized City business. Reimbursement rate will be tied to the IRS rate in effect at the time reimbursement is requested, as permitted by law. Page 41 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 29 of 37 15. Bilingual Pay Those employees who, upon recommendation of the Department Head, approval of the Director of Human Resources, and successful completion of a Bilingual Performance Evaluation, and who are required to continuously use their bilingual skills in the performanc e of their duties, will receive $100 per month in addition to their regular pay effective the first full pay period after adoption. 16. Special Assignment Pay Confidential employees may be eligible to receive a maximum of 15% above their base pay when assigned by the Appointing Authority or designee and approved by the City Manager and the Director of Human Resources to a “Special Project.” 17. Out-of -Class Assignment When an employee is assigned to perform duties of a higher paid classification, immediately upon assignment, the employee shall be compensated with a minimum of 7.5% above the employee’s current salary rate up to a maximum of 15% effective the first day of the out-of -class assignment. If the out of class assignment lasts for duration of 6 months the employee will receive an additional 5% compensation. Increases greater than 5% must be approved by the Director of Human Resources. Requests for out-of -class compensation shall be submitted by the Appointing Authority on a “Payroll Change Notice” form as percentage amounts only. 18. Notice of Change in Work Schedule The City will strive to give at least fourteen calendar day (14 calendar days) notice to employees when management initiates a change in an employee’s work schedule except in cases of emergencies. Overtime shall be paid at 1 ½ times the “regular rate of pay” solely as defined and required by the Fair Labor Standards Act (“FLSA”). (Remainder of page intentionally left blank.) Page 42 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 30 of 37 V. MAYOR, COUNCIL AND CITY ATTORNEY A. SALARY & WAGES 1. Salary Increases As mandated by City of Chula Vista City C harter Section 302 the Mayor shall receive an annual salary equivalent to 66% of the salary of a Judge of the Superior Court of the State of California. As mandated in City of Chula Vista City Charter Section 304(C), the four Council members shall receive 40% of the salary of the Mayor. Salary adjustments will occur at the same time and be effective on the same date as the Superior Court Judges. As mandated by City of Chula Vista City Charter Section 503(C) the City Attorney shall receive an annual salary equivalent to the salary of a Judge of the Superior Court of the State of California. Salary adjustments will occur at the same time and be effective on the same date as the Superior Court Judges. B. BENEFITS 1. Cafeteria Plan Cafeteria plans will be set at the level specified for Executive Managers. The cafeteria plan is to be used solely for approved employee benefits or to be placed in a taxable cash option. From the annual Cafeteria Plan allotment, each employee must elect medical coverage under one of the City sponsored plans, unless the employee has group medical insurance from another source including coverage under their City employee spouse’s plan in w hich case they may waive coverage so long as the alternative plan is deemed to be an acceptable plan by the City. When waiving coverage, the value of the Cafeteria Plan allotment will be available to purchase any of the other options available under the Cafeteria Plan. Waiver of coverage is irrevocable during a plan year unless the City is notified within 30 days that the employee has inv oluntarily lost the alternative coverage. The Flex Benefit Amount for Employee Only, those with coverage outside of the City, and those employees covered by another City Employee is fixed at the amount provided in the calendar year 2013 ($15,162). The flex amount for Employee+1 and Employee+Family will be adjusted under the current 50/50 cost sharing formula. The maximum annual taxable option shall be $8,000. 2. Retiree Healthcare Elected Officials hired on or before January 1, 2011, are eligible to enroll in the City’s Retiree Medical Program. For hired after January 1, 2011, they and their eligible dependents may elect to temporarily continue their health insurance coverage(s) under COBRA. 3. Auto Allowance The Mayor may elect to receive a monthly auto allowance up to $1,000. Council members and City Attorney may elect to receive a monthly auto allowance of up to $550. The allowance is contingent upon evidence of adequate auto insurance. Page 43 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 31 of 37 4. Cell Phone and Technology Allowance The Mayor, Council members and City Attorney may elect to receive a cell phone and technology allowance of up to $60 per month. 5. Travel Reimbursements The Mayor and Council members shall receive reimbursement on order of the City Council for Council-authorized travel and other expenses when on official duty outside of the City. 6. Stipends The Mayor and Council members will receive $50 stipend for attending Housing Authority meetings. No member shall receive compensation for attending more than four meetings of the Housing Authority during any calendar month. 7. Retirement The City will provide to unrepresented members retirement benefits via contract with the California Public Employees Retirement System (CalPERS) as set forth in the California Government Code. The City will provide the following defined benefit formulas: Tier 1 Local Miscellaneous 3% @ 60 Local Safety 3% @ 50 Tier 2* Local Miscellaneous 2% @ 60 Local Safety 3% @ 55 Tier 3** Local Miscellaneous 2% @ 62 Local Safety 2.7% @ 57 * Effective 04/22/2011 ** Effective 01/01/2013 Tier 1: Local Miscellaneous 3% @ 60 Pension Contributions: PEPRA provides that equal sharing of normal costs shall be the standard. To reach that standard, Tier 1 Employees will continue to make the required employee contribution (with no EPMC) of 8% for Local Miscellaneous and 9% for Local Safety, but will also contribute the following amounts to the employer’s side (pursuant to Government Code (GC) section 20516) to reach the CalPERS standard of equal sharing of normal costs. Local Miscellaneous unrepresented employees in Tier 1 shall also contribute the amount necessary to the employer’s side (GC 20516) so that equal sharing of normal costs is reached. Page 44 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 32 of 37 The following is a summary of Tier 1 CalPERS contract provisions: A. One-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit Tier 2: Local Miscellaneous 2% @ 60 Pension Contributions: PEPRA provides that equal sharing of normal costs shall be the standard. To meet that standard, Employees will continue to make the required employee contribution (with no EPMC) of 7% for Local Miscellaneous, but will also contribute to the employer’s side (Government Code (GC) section 20516) to reach the CalPERS standard of equal sharing of normal costs. Accordingly, Tier 2 employees shall make the following pension contributions. Local Miscellaneous unrepresented employees in Tier 2 shall also contribute the amount necessary to the employer’s side (GC 20516) so that equal sharing normal costs until of normal cost is reached. The following is a summary of Tier 2 CalPERS contract provisions: A. Three-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit Tier 3: Local Miscellaneous 2% @ 62 Local Miscellaneous unrepresented employees in Tier 3 shall be responsible for the full employee contribution which will be applied to the CalPERS employee contribution. There shall be no EPMC. PEPRA provides that equal sharing of the normal costs shall be the standard. To meet this standard, Tier 3 employees shall also make additional contributions on the employer’s side (GC 20516) to attain the equal cost sharing of normal costs standard. Page 45 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 33 of 37 To the extent permitted by Assembly Bill 340, known as the California Public Employees’ Pension Reform Act of 2013, the following is a summary of Tier 3 benefits: A. Three-Year Final Compensation B. Post-Retirement Survivor Allowance C. Credit for Unused Sick Leave D. 4th Level 1959 Survivor Benefit. The monthly member cost for this benefit will be paid by the City. E. Military Service Credit as Prior Service F. Cost of Living Allowance (2%) G. Post-Retirement Survivor Allowance Continuance H. Pre-Retirement Death Benefit for Spouse I. Retired Death Benefit $5,000 J. Prior Service Credit (Remainder of page intentionally left blank.) Page 46 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 34 of 37 VI. UNCLASSIFIED HOURLY EMPLOYEES A. SALARY & WAGES 1. Salary Increase The minimum wage for all unclassified hourly employees will be set by the State of California or Federal Government, whichever is higher : Pay Period including January 1, 2024: $16.00/hr. B. BENEFITS 1. Retirement a. UCHR employees are enrolled in the Public Agency Retirement System Alternate Retirement Systems (PARS-ARS). b. The City pays 3.75% of the employee’s salary into the employee’s PARS -ARS account. c. Each pay period 3.75% will be deducted from the employee’s salary and deposited to the employee’s PARS-ARS account. 2. Sick Leave Sick Leave shall accrue pursuant to the Health Workplace, Health Family Act of 2014 (AB 1522), and as amended. (Remainder of page intentionally left blank.) Page 47 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 35 of 37 ATTACHMENT 1 – GROUP MEMBERSHIP LISTING The following shows the classifications assigned to each group as of May 2023. A. EXECUTIVE MANAGEMENT GROUP1 City Manager (Contract) City Clerk (Contract) Assistant City Manager Chief of Police Deputy City Manager Director of Animal Services Director of Development Services Director of Economic Development Director of Engineering/City Engineer Director of Finance Director of Housing and Homeless Services Director of Human Resources/Risk Management Director of Information Technology Services Director of Library Services Director of Parks and Recreation Director of Public Works FA Executive Director Fire Chief B. SENIOR MANAGEMENT GROUP1 Administrative Services Manager Assistant Chief of Police Assistant City Attorney Assistant Director of Development Services Assistant Director of Engineering Assistant Director of Finance Assistant Director of Human Resources Assistant Director of Parks and Recreation Assistant Director of Public Works Budget and Analysis Manager Building Official Chief Information Security Officer Code Enforcement Manager Communications Manager Deputy City Attorney III Deputy Director, City Clerk Services Deputy Director of Animal Services Deputy Director of Development Services Deputy Fire Chief Economic Development Manager Emergency Services Manager FA Deputy Director LECC Page 48 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 36 of 37 FA Deputy Executive Director FA Director of SD LECC FA IVDC-LECC Executive Director FA Program Manager FA Finance Manager Facilities Financing Manager Finance Manager Human Resources Manager Information Technology Manager Information Technology Project Manager Planning Manager Police Administrative Services Administrator Police Captain Public Works Superintendent Purchasing Agent Revenue Manager Senior Assistant City Attorney Special Projects Manager C. UNCLASSIFIED AND CONFIDENTIAL MIDDLE MANAGEMENT/PROFESSIONAL GROUP1 Benefits Manager MM-Confidential Chief of Staff MM-Unclassified Communications/Special Events Coordinator Professional-Unclassified Deputy City Attorney I Professional-Unclassified Deputy City Attorney II Professional-Unclassified FA Cyber Security Program Manager MM-Unclassified FA Geospatial Intel Analyst Professional-Unclassified FA Information Systems Program Manager MM-Unclassified FA LECC Information Technology Manager MM-Unclassified FA Microcomputer Specialist Professional-Unclassified FA Network Administrator I Professional-Unclassified FA Network Administrator II Professional-Unclassified FA Network Administrator III Professional-Unclassified FA Program Analyst Professional-Unclassified FA Program Assistant Supervisor Professional-Unclassified FA Public Private Partnership and Exercise Program Manager MM-Unclassified FA Senior Financial Analyst Professional-Unclassified FA Senior Intelligence Analyst Professional-Unclassified FA Supervisory Intelligence Analyst I Professional-Unclassified FA Supervisory Intelligence Analyst II Professional-Unclassified Fire Division Chief MM-Unclassified Fiscal and Management Analyst Professional-Confidential Fiscal Debt Management Analyst MM-Confidential Human Resources Analyst Professional-Confidential Law Office Manager MM-Unclassified Policy Aide Professional-Unclassified Page 49 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Page 37 of 37 Principal Accountant MM-Confidential Principal Management Analyst Professional-Confidential Principal Risk Management Specialist MM-Confidential Real Property Manager MM-Unclassified Risk Management Specialist Professional-Confidential Senior Accountant MM-Confidential Senior Human Resources Analyst Professional-Confidential Senior Management Analyst Professional-Confidential Senior Risk Management Specialist Professional-Confidential D. CONFIDENTIAL GROUP1 Accountant Confidential Accounting Technician (Finance/Payroll) Confidential Administrative Secretary Confidential Administrative Secretary (Mayor’s Office/At-Will) Confidential-Unclassified Associate Accountant Confidential City Attorney Investigator Confidential Deputy City Clerk I Confidential-Unclassified Deputy City Clerk II Confidential-Unclassified Executive Secretary Confidential-Unclassified FA Accounting Technician Confidential-Unclassified FA Administrative Analyst I Confidential-Unclassified FA Administrative Analyst II Confidential-Unclassified FA Analyst Confidential-Unclassified FA Executive Assistant Confidential-Unclassified FA Intelligence Analyst Confidential-Unclassified FA Management Assistant Confidential-Unclassified FA Program Assistant Confidential-Unclassified FA RCFL Network Engineer Confidential-Unclassified FA Senior Program Assistant Confidential FA Senior Secretary Confidential-Unclassified Human Resources Technician Confidential Legal Assistant Confidential Management Analyst I (Finance/Human Resources) Confidential Management Analyst II (Finance/Human Resources) Confidential Paralegal Confidential Payroll Specialist Confidential Payroll Supervisor Confidential Public Information Specialist (City Manager) Confidential Senior Council Assistant Confidential-Unclassified Senior Human Resources Technician Confidential Senior Legal Assistant Confidential 1 The City of Chula Vista serves as a pass through agency for the San Diego and Imperial Counties High Intensity Drug Trafficking Area (HIDTA); HIDTA positions (with the "FA" designation) shall receive the benefit package detailed for the Executive, Senior, Middle Management/Professional Unclassified, and Confidential group in which the FA classification is designated. All HIDTA positions are unclassified. Page 50 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting Item 3.1 Attachment 3 – Revised Fiscal Year 2024-2025 Compensation Schedule effective August 23, 2024 will be uploaded when available. Page 51 of 51 City of Chula Vista - City Council August 20, 2024 Agenda - Special Meeting