HomeMy WebLinkAboutRegular-20190516-Agendas-
City of Chula Vista Boards & Commissions
Parks and Recreation Commission
REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION
OF THE CITY OF CHULA VISTA
May 16, 2019 City of Chula Vista Council Chambers
6:30 pm 276 Fourth Avenue, Bldg. A
Chula Vista
CALL TO ORDER
ROLL CALL: Commissioners Enriquez, Fernandez, Garcia-Lopez, German, Gregorio, Zarem,
and Chair Doyle
PUBLIC COMMENTS
Persons speaking during Public Comments may address the Commission on any subject
matter within the Commission’s jurisdiction that is not listed as an item on the agenda. State
law generally prohibits the Commission from discussing or taking action on any issue not
included on the agenda, but, if appropriate, the Commission may schedule the topic for
future discussion or refer the matter to staff. Comments are limited to three minutes.
CONSENT CALENDAR
The Commission will enact the Consent Calendar staff recommendations by one motion,
without discussion, unless a Commission Member, a member of the public, or staff requests
that an item be removed for discussion. If you wish to speak on one of these items, please fill
out a “Request to Speak” form and submit it to the Secretary prior to the meeting. Items
pulled from the Consent Calendar will be discussed immediately following the Consent
Calendar.
1. APPROVAL OF JANUARY 17, 2019, REGULAR MEETING MINUTES
STAFF RECOMMENDATION: Commission approve the minutes
2. APPROVAL OF COMMISSIONER GERMAN’S ABSENCE FROM APRIL 15,
2019, SPECIAL MEETING
STAFF RECOMMENDATION: Commission excuse the absence
3. APPROVAL OF COMMISSIONER ENRIQUEZ’S ABSENCE FROM APRIL 15,
2019, SPECIAL MEETING
STAFF RECOMMENDATION: Commission excuse the absence
ACTION ITEMS
The Item(s) listed in this section of the agenda will be considered individually by the
Board/Commission and are expected to elicit discussion and deliberation. If you wish to
speak on any item, please fill out a “Request to Speak” form and submit it to the Secretary
prior to the meeting.
4. APPROVAL AND RECOMMENDATION TO CITY COUNCIL OF FISCAL
YEAR 2019-2020 PROPOSED BUDGET FOR PARKS AND RECREATION
DIVISION OF COMMUNITY SERVICES DEPARTMENT
STAFF RECOMMENDATION: Approve and recommend to the City Council fiscal year
2019-2020 proposed budget for Parks and Recreation Division of Community Services
Department
OTHER BUSINESS
5. STAFF COMMENTS
6. CHAIR’S COMMENTS
7. COMMISSIONERS’ COMMENTS
ADJOURNMENT to the Regular Meeting on June 20, 2019, 6:30 pm at City Hall Chambers.
Materials provided to the Parks and Recreation Commission related to any open-session item on this agenda are
th
available for public review in the Community Services Department Administration Office located at 276 4
Avenue Building C, Chula Vista, during normal business hours.
In compliance with the
AMERICANS WITH DISABILITIES ACT
The City of Chula Vista requests individuals who require special accommodations to access, attend, and/or
participate in a City meeting, activity, or service, contact the Human Resources Department at (619) 691-5041
(California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance
of the meeting.
I declare under penalty of perjury that
I am employed by the City of Chula Vista in the
Community Services Department and that I posted this document
on the bulletin board according to Brown Act requirements.
Dated: __________________ Signed: _____________________
REQUEST FOR EXCUSED ABSENCE
City of Chula Vista Boards, Commissions, and Committees
Name: �I � � Date of Absence:
Board/Commission/Cominittee:
Chula Vista Municipal Code section 2.25.110 (C) allows board/commission/committee members, by a
majority vote,to excuse a fellow board, commission,or committee member's absence from a meeting for any
of the reasons listed below.A member who is absent from three consecutive, regular meetings will be
deemed to have vacated his or her membership, unless the member's absence is excused by a
majority vote of the other members.An absence is only recorded as "excused" upon receipt of a member's
request and majority vote of the board/commission/committee to excuse the absence. Accordingly, if you
have been absent from a regular meeting, please complete and submit this form to the chair or secretary.
Please indicate the reason for the absence:
-] 1. Illness of the member, family member of the member, or personal friend of the member;
2. Business commitment of the r1iernber that interferes with the attendance of the member at a meeting;
I 3. Previously scheduled vacation of the member, notice of which was provided to the respective board
or commission in advance of the meeting;
4. Attendance of the member- at a funeral, religious service or ceremony, wedding, or other similarly
significant event;
:1 S. Unexpected, emergency situation that prohibits the member's attendance; or
6. Other reason for which the member has given notice to the secretary of his or her unavailability at
least seven days in advance of the meeting.
OR
11 The absence was not for any of the above-listed reasons. I understand that the absence will be recorded
as unexcused.
I certify the reason for the absence indicated above is true and correct.
Member's Signature: Date:
If completed by secretary or staff tAsecretary/fiais
mmission/ r mitte : i
Com leted on member's behalf ber ember's - Verbal � \ ritten request
on:,5—& —/ on's ame)
(date)
Rt'Ci(ws uJ I urm (1/1''
Geovanna Gonzalez
From: Hector Fernandez <hectorfernandezc2l@yahoo.com>
Sent: Thursday, May 16, 2019 6:14 PM
To: Geovanna Gonzalez
Subject: Re: Parks and Recreation Commission - May 16th at 6:30pm
Warning:
External Hello Geovanna,
Email
I am running late out of meetings, and will not be able to attend tonight.
Sorry for the late notice.
Hector Fernandez, MBA, CFDAI
Excuse any mistakes, sent from iPhone
On May 9, 2019, at 09:18, Geovanna Gonzalez<gegonzalez@chulavistaca.go >wrote:
Good morning Parks and Rec Commissioners,
The next Parks and Recreation Commission meeting is scheduled for Thursday, May 1611 at
6:30pm.
It is important to have a Quorum; please confirm your attendance. There are important topics on
the agenda regarding the budget and proposals being made to City Council.
Your confirmation and attendance is appreciated.
Thank you,
Geovanna Gonzalez I Secretary I City of Chula Vista Parks & Recreation I Community
Services
276 Fourth Avenue I Chula Vista,CA 1 91910 12:619.409.5979 1 gp gonzgLeg@(ZbuLa
Connect witly u.s!
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REQUEST FOR EXCUSED ABSENCE
City ofChula Vista Boards' Commissions, and Committees
manuc:
800rd/Con000iooion/C000nnitton:
Chula Vista Municipal Code section 2.25.110 (C) allows board/oonoonissioo/connruitLeo roenubnrs, by a
majority vote,to excuse a fellow board, commission,or committee member's absence from a meeting for any
of the reasons listed below.A member who is absent from three consecutive, regular meetings will be
deemed to have vacated his or her membership, unless the member's absence is excused by
majority vote of the other members.An absence is only recorded as "excused" upon receipt ofa member's
rcgumotandxnajorityvutoofthoboord/coonnnissiou/conomittee \oexcusetbeabseoce. Accordingly, i[you
have been absent from a regular meeting, please complete and submit this form to the chair or secretary.
Please indicate the reason for the absence:
J 1. Illness of the member, family member oftlie member, or personal friend of the nieniber;
] Z. Business commitment of the inernber that interferes witli the attendance of the member ata meeting;
J 3. Previously scheduled vacation of the member, notice of which was provided to the respective board
orcommission inadvance ofthe meeting;
O 4. Attendance of the member at a funeral, religious service or ceremony, wedding, or other similarly
significant event;
J S. Unexpected, emergency situation that prohibits the member's attendance; or
J 6. Other reason for which the member has given notice to the secretary o[his nrher unavailability aL
least seven days ioadvance ofthe meeting.
OR
:1 The absence was not for any ofthe above-listed reasons. } understand that the absence will berecorded
osuooxcuxod.
) certify the reason for the absence indicated above iatrue and correct.
Member's Signature: Doho:
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CITY OF Q,GI-eatiM
CHULAVIS A C IH U 11.6A V 11 ST A
Parks and Recreation Commission
AGENDA STATEMENT
DATE: JUNE 20, 2019
ITEM TITLE: RECOMMENDATION TO APPROVE A
CONSULTANT SERVICES AGREEMENT WITH
DELORENZO INTERNATIONAL FOR THE
DEVELOPMENT OF SCOPE OF WORK FOR A
CITYWIDE SMART IRRIGATION SYSTEM
SUBMITTED BY: Tracy Lamb, Director of Community Services
SUMMARY
In January 2019, a request for proposals (RFP) was posted to solicit professional consultant
services to develop scope of work, including detailed specifications, for a turnkey smart irrigation
controls system for city parks, other city owned sites and related infrastructure. The resulting
deliverables will be used to solicit contractors to implement a Citywide Smart Irrigation system.
RECOMMENDATION:
Commission recommends Council approve a consultant services agreement with DeLorenzo
International for the development of scope of work for a Citywide Smart Irrigation System.
DISCUSSION:
BACKGROUND
City staff operates and maintains 498 acres which is currently comprised of 65 parks and open
spaces. The city's largest park, Rohr Park, spans nearly 60 acres. There are also other City owned
sites (Civic Center, Libraries, medians, open space) that are controlled by city-maintained
irrigation systems. Some sites currently are controlled via stand-alone irrigation controllers
accessible on-site only; some sites currently are controlled by a central monitoring/control system
only accessible via a single off-site computer; and some sites are controlled by several cloud-based
monitoring/control systems accessible via any device capable of connecting to the internet. The
city intends to upgrade all irrigation systems to Smart Irrigation.
06/20/19, Item 5
Page 2 of 3
On January 11th, 2019, the city issued a Request for Proposals for a Citywide Smart Irrigation
System. The city received two proposals from interested firms. After the city completed its review
of the proposals, both firms were invited to interview on April 18, 2019.Following the completion
of the interview, the consultant selection committee determined DeLorenzo International to be the
best qualified firm to provide the described services. The consultant selection process was
conducted in accordance with Section 2.56.110.0 of the City of Chula Vista Municipal Code.
WHAT IS SMART IRRIGATION?
• Smart irrigation systems tailor watering schedules and run times automatically to meet
specific landscape needs. This can be done through utilizing localized weather data and an
automatic calculation of evapotranspiration (ET*) and adjust watering schedules daily, or
by utilizing soil moisture sensors to determine the levels of moisture in the soil and adjust
watering schedules accordingly.
o *ET is the combination of evaporation from the soil surface and transpiration by
plant material.
• Smart irrigation systems are cloud-based and operational from anywhere a device can
connect to the internet.
• Smart irrigation systems will connect to flow sensors that can detect leaks or excessive
flow and automatically control a master valve to shut down and flag the user of the
condition, saving up to hundreds of gallons of water for each fault.
• Smart irrigation systems operate on data-informed decisions and can report out water use
and schedules in relation to weather conditions.
PROJECT
The scope of work will include an evaluation of existing irrigation systems, master irrigation
controls inventory, an assessment report, and the development of a citywide smart irrigation
system with a priority list of work that needs to be accomplished and provide water efficiency and
sustainability analysis. This work will be done in a three-phase process.
Phase 1: Evaluate Existing Irrigation Systems. This will include on-site visits; several tests
to review static and dynamic water pressure; controller, pump, master valve and now
sensor assessments.
Phase 2: Condition Assessment Report and Water Conservation Estimates. Analysis for
the priority projects identified; review for water efficiency of the system.
Phase 3: Bid Ready Performance Specifications. Provide specifications for irrigation
system upgrades and or improvements needed per priority projects identified in Phase 2.
This project is funded by Measure P from the Park Infrastructure line item in the Infrastructure,
Facilities and Equipment Expenditure Plan and the total cost of service is $230,000. The initial
condition assessment that was attached to the RFP performed by a third-party irrigation consultant
provided a cursory evaluation of parks with sports fields but did not include detailed specifications
necessary for biddable scope of work. This information will be used as a starting point for
DeLorenzo International in Phase 1.
06/20/19, Item 5
Page 3 of 3
SMART CITY
The City of Chula Vista's smart city strategic action plan improves the lives of Chula Vista
residents by enabling the city to provide superior government services, better respond in
emergency situations and attract high-quality jobs. The strategic action plan has four goals:
Connected City; Responsive City; Transparent City; Innovative City.
This study would align with the following Smart City goals:
Connected City—by upgrading all irrigation controls to cloud-based operations;
Transparent City—by using data analytics to support irrigation demands and use;
Innovative City — to enhance environmental sustainability by ensuring all irrigation
systems have flow sensors to detect leaks or excessive flow, and master valves to allow for
the controller to automatically shut-off the system, as well as having watering schedules
and run times automatically updated to meet specific landscape needs.
Attachments:
1. Citywide Smart Irrigation Proposal—DeLorenzo International Inc
2. Citywide Smart Irrigation Proposal Clarification 05-31-19
Prepared by: Tracy Lamb, Director of Community Services
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January 31, 2019 DeLorenzo
International
Lari,dscape ArchRecture
Mr. Alex Ortiz ILand Planning
Purchasing
City of Chula Vista
276 Fourth Avenue,
Chula Vista, CA 91910
RE: Request for Proposals, City-wide Smart Irrigation System,
RFP P12-18/19—90600 Architectural Services, Professional
Dear Mr. Ortiz,
DeLorenzo International is a landscape architectural and land planning firm located just minutes
from Chula Vista in Old Town, San Diego. We are excited to submit our proposal for city-wide
smart irrigation system, architectural and professional services to the City of Chula Vista.
Because our team has designed many parks for the city as a landscape architectural/consultant,
completed numerous irrigation system renovation/conversion projects, and prepared irrigation
system audits we believe we are well qualified to perform the services described in the Request
for Proposals. Our extensive experience includes:
• Design for the conversion of 82 irrigation controllers to Calsense central control and
reclaimed water use at MCAS Miramar.
• Design for the conversion of 27 irrigation controllers to Calsense central control and
potable water use at Balboa Naval Hospital.
• Design for the conversion of 22 controllers from Rain Master to Calsense central control
for Barona Resort and Casino in Lakeside.
• Prepared Smart Landscape Master Plans for nine Navy bases in the western U.S., each
with landscape and irrigation assessments and 10 prioritized projects with construction
cost estimates.
Our staff is exceptionally diverse in talent, background and expertise, we pride ourselves on
recognizing opportunities while finding the best solutions to challenges. We have an outstanding
record working within an allotted budget, keeping our projects on schedule and meeting city
contract requirements and deadlines.
You will find detailed descriptions of our staff's qualifications contained in the following pages,
as well as brief descriptions of relevant projects. Our team is ready to start immediately.
Sincerely,
Nicholas F. DeLorenzo, RLA 1388
President, DeLorenzo International, Inc.
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DeLorenzo International will be the prime consultant of a highly qualified design team, led by
licensed landscape architect Nick DeLorenzo as Contract Manager. With over 50 years'
experience in the industry, Mr. DeLorenzo specializes in the organization and management of
effective, multi-disciplinary teams selected for innovative master planning, recreational
planning, water conservation and irrigation renovation planning and design, and landscape
design projects. His experience not only includes numerous projects around the City of Chula
Vista, but also includes his volunteer work such as the Chula Vista Bayfront Citizen's Advisory
Committee, and North City Urbanizing Area committee, and founding and co-chairing the San
Diego Council of Design Professionals.
The project will be managed by licensed landscape architect Michael Spohr. Mr. Spohr has
worked with Nick DeLorenzo for 32 years and has managed numerous park and open space
projects including Montecito Park and Escaya Park in Chula Vista, Balboa Naval Hospital Water
Conservation Project in San Diego, New Replacement Naval Hospital at Camp Pendleton, and
MCAS Miramar irrigation conversion project.
The primary support for Mr. DeLorenzo and Mr. Spohr will be Joseph Contreras, Lucretia
Sarmiento and Jamille Gabionza who will assist with system assessments, baseline water use
estimation, report preparation, renovation recommendations and renovation cost estimating
and prioritizing. Our CEO Joseph A. Contreras provides water management technical and data
base support as a result of his experience with a number of major Calsense, Rain Master and
Tucor central irrigation control systems. Lucretia Sarmiento is QWEL certified and is currently
monitoring water use and conservation for several large Navy family housing communities. She
also played a significant role in managing our recent award-winning WaterSmart Landscape
education program for the San Diego County Water Authority and is experienced in water use
estimating and report preparation. Ms. Gabionza is a landscape architect with experience in
irrigation design, reclaimed water irrigation systems and multi-controller irrigation systems. Her
most recent experience includes the Barona Casino Resort irrigation upgrade project as well as
assisting Mr. Spohr with the preparation of construction documents for Chula Vista's Montecito
Park and Escaya Park in the Otay Ranch community.
Assisting DeLorenzo in-house staff will be our sub-consultants. Mr. Bill Homyak,former head of
the Southwestern Community College horticulture department, will assist with turf assessments.
Mr. Steve Sherman of California Landscape Technologies has over 30 years of irrigation design
experience and over 27 years' experience as an Irrigation Association Certified Landscape
Irrigation Auditor. Gabriel Michael of Blue Watchdog, an irrigation and water auditing firm,
worked on the SDCWA WaterSmart program with DLI and has extensive water auditing and
water conservation assessment experience. His firm is a Disabled Veteran Business Entity
(DVBE) firm.
In addition to the creative synergy of our project design staff and sub consultants, we are
enhanced by utilizing the supplemental services of Southwestern and Cuyamaca Community
Colleges' landscape architecture students as interns, allowing us to provide a hands-on working
experience for the next generation of designers while also allowing us more flexibility to meet
the deadlines identified in this RFP.
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Michael Spohr
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Joseph A. Contreras Lucretia Sarmiento Jamille Gabionza
Irrigation System Irrigation System Irrigation System
Evaluations/Reports Evaluations/Reports Evaluations/Reports
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Southwestern Blue Watchdog Kaori Fukuyama
Community College Conservation Planner/Landscape Designer
Bill Homyak Gabriel Michael
Turf Specialist Water Management Onie Hadloc
Consultant /Irrigation System Planner/Landscape Designer
Evaluations
Maria DeLorenzo
California Landscape Green Product Sales Graphics/ Publishing
Technologies Daryl Green
Steve Sherman Pump Assessments Cherry DeLorenzo
Water Management Technical Research/Report
/Irrigation System Production
Evaluations
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The DeLorenzo International team is strengthened by both professional and qualified technical
support personnel consisting of both in-house,subcontractor an intern personnel. Supporting
multi-disciplinary skills are readily available and will be drawn from this pool based on need.
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NICHOLAS F. DELORENZO,ASLA
President/Principal-in-Charge-DeLorenzo International, Inc.
Role:Program Manager
EDUCATION—Bachelor of Landscape Architecture, Cal Poly
Pomona, 1971
REGISTRATION—California Registered Landscape Architect(RLA)
#1388
INVOLVEMENT
• Co-Founder and former Co-Chair San Diego Council of Design Professionals.
• Member-Chula Vista Bay Front Master Plan, CAC
• Adjunct Faculty-Advanced Landscape Design at Cuyamaca Community College
Mr. DeLorenzo provides overall planning, design coordination, consulting, and management on
a diverse range of projects throughout the West Coast of the United States. He specializes in the
organization and management of multi-disciplinary teams and has extensive experience in site
planning, street enhancement, park planning and design, and specializes in sustainable designs
and maintenance techniques for saving water, energy and reducing green waste.
Replacement Naval Hospital—Camp Pendleton, CA
Principal-in-charge for the landscape design of Replacement Naval Hospital, Camp Pendleton.
Prepared design-build construction documents for over$12M of hardscape, green roof,
irrigation and landscape improvements for the 67-acre site.The irrigation system included five
reclaimed water controllers sharing a 6-inch main and pump system and two potable water
systems serving the hospital green roof and a wetlands restoration area.
SDG&E Century Park Campus Irrigation Upgrade Program—San Diego, CA
Landscape principal-in-charge for the planning, design and construction observation of
sustainability improvements at SDG&E's 7 building, 17-acre campus. Sustainability projects
included assessing the campus irrigation system, converting all campus controllers to Calsense
web-based controllers and preparing database of baseline water use and water costs for past 3
years.
Barona Resort&Casino Water Management Program—San Diego, CA
Landscape principal-in-charge for irrigation design and site evaluations, reports, cost estimates,
and plans for renovating an existing 139-acre resort campus landscape to reduce water use and
maintenance costs.Tasks included preparing an assessment report, comparing three central
control systems, recommendations, cost estimate and priority list. He is currently overseeing the
conversion of the resort master irrigation system from Rain Master DX2 to Calsense.
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MICHAEL SPOHR, ASLA, LEED-AP ���,�,� � �
Project Manager/Principal-DeLorenzo International, Inc.
Role:Project Manager/Evaluations&Reports/Cost
Estimating
EDUCATION—BS Landscape Architecture,Texas A& M �r
University, 1981
REGISTRATION—California Registered Landscape Architect(RLA)
#4468
U.S. Green Building Council, LEED Accredited Professional (AP)
Mr. Spohr has extensive experience in landscape architecture and planning for park and
recreation facilities, streetscapes, and master planned communities. In addition to being
irrigation designer for the Replacement Naval Hospital, Camp Pendleton, his past relevant
experience includes, Harbor Drive Streetscape, Eastlake Woods Streetscape, Salt Creek
Restoration, and Rolling Hills Ranch Slope Erosion Control and Streetscape.
Balboa Naval Hospital Irrigation Retrofit Project—San Diego, CA
Mr. Spohr was the project manager and lead designer for the preparation of a site assessment,
construction cost estimates, recommendations, and construction documents for a converting 27
irrigation controllers from stand-alone Rain Bird to central control Calsense.
MCAS Miramar Water Conservation and Retrofit Project—San Diego, CA
Mr. Spohr was the project manager and lead designer for converting 82 stand-alone potable
water system irrigation controllers from various manufacturers to central control Calsense
reclaimed water systems.The work included preparation of a site assessment,
recommendations, construction cost estimates, and construction documents. Begun in 2006,
the latest phase completed in 2018 included preparation of construction documents for review
and approval by County DEH and City of San Diego Water Department staff.
Montecito Park—Chula Vista, CA
Mr. Spohr was the project manager and lead designer for the preparation of construction
documents for a new 7.4 acre, $4.5M turn-key park for Baldwin and Sons Development and the
City of Chula Vista. Montecito Park includes a comfort station, two full size soccer fields, lighted
tennis and basketball courts, two picnic shelters, separate small and large dog parks,
playgrounds, two full size soccer fields.The park is irrigated by two reclaimed water systems
with pumps and Rain Master Eagle-Plus two-wire central control controllers.The project was
recently constructed at 6 percent under the design budget.
Escaya Park—Chula Vista, CA
Mr. Spohr is the project manager and lead designer for the preparation of construction
documents for a new 8.1 acre, $5.1M turn-key park for HomeFed Development and the City of
Chula Vista. Escaya Park includes a comfort station, lighted soccer fields, basketball court, a
group picnic shelter, amphitheater, a playground, and extensive walking paths.The park is
irrigated by two reclaimed water systems with Rain Master Eagle-Plus two-wire central control
controllers. Phase I of the project is currently in the City for the 90 percent design plan check.
I r l# 0 l l l I\1 Z 0 I vF1 [� A I �0 lvJ A 1_. 14
JOSEPH A. CONTRERAS
CEO-DeLorenzo International, Inc.
poi %
Role:Evaluations&Reports/IT/Data Base
EDUCATION - Bachelor of Science Accounting, Pacific Coast
College, 1987
JJ
REGISTRATION - Microsoft Certified System Engineer, University '
of Phoenix, 2004
Irrigation,AutoCAD & Landscape Design, Cuyamaca Community College,
2008
Mr. Contreras is the Chief Executive Officer for the company he makes the corporate decisions,
manages the overall operations and administrator of the company. In addition, he is the firm's
Information Technology(IT), Geographic Information System (GIS), drone pilot and site
reconnaissance photography specialist. Mr. Contreras also develops data bases and annual
reports for cost estimating and in-house irrigation central control water management for
DeLorenzo International clients. His irrigation management reporting includes analyzing data
from all major controller vendors including Calsense, Rain Master and Tucor.
The Villages at Moffett Field—California Military Communities—Mountain View, CA
Mr. Contreras is providing long range water management analysis and tracking for 181 military
family housing units located in the Mountain View area of northern California.This work has
included tracking monthly and annual water usage, identifying baseline water usage, and
creating a database and summary charts allowing easy executive management and decision-
making for sustainability and strategic planning purposes.
The Parks at Monterey Bay—Monterey Bay Military Housing—Monterey, CA
Mr. Contreras is providing long range water management analysis and tracking for more than
2,500 military family housing units located in the Monterey Bay area of northern California.This
work has included monitoring Tucor web-based central control irrigation systems, tracking
monthly and annual water usage and creating a database and summary charts allowing easy
executive management and decision-making for sustainability and strategic planning purposes.
SDG&E Century Park Campus Irrigation Upgrade Program—San Diego, CA
Mr. Contreras is providing long range water management analysis and tracking for sustainability
improvements at SDG&E's 7 building, 17-acre campus. Sustainability projects included assessing
the campus irrigation system, converting all campus controllers to Calsense web-based
controllers and preparing database of baseline water use and water costs for past 3 years.
Barona Resort&Casino Water Management Program—San Diego, CA
Assisted in the preparation of site evaluations, reports, cost estimates, and plans for renovating
an existing 139-acre resort campus landscape to reduce water use and maintenance costs.Tasks
included research and preparation of spreadsheets comparing features.
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LUCRETIA SARMIENTO QWEL
Business Manager/Designer-DeLorenzo International, Inc.
Role:Evaluations&Reports/Project Coordinator
EDUCATION -Sustainable Landscape Architecture,Southwestern l
College,2013-present
REGISTRATION—Qualified Water Efficient Landscaper(QWEL),
2016 r
As business manager, coordinator and water management expert Ms. Sarmiento provides
unique combination of technical, sustainability and water management experience with her
administrative and management skills and allocating DeLorenzo international staff appropriately
to the firm's diverse project portfolio. Relevant projects that she is currently or has recently
included as a part of the team include:
• The Parks at Monterey Bay—Water Tracking, Monterey Bay, CA
• Wescoat Villages at Moffett Field—Water Tracking, San Jose, CA
• San Diego Gas& Electric(SDG&E)—Water Tracking, San Diego, CA
• EI Rancho Verde, Katerra Affordable Housing—Water Tracking, San Jose, CA
The Villages at Moffett Field—California Military Communities—Mountain View, CA
Ms.Sarmiento is providing long range water management analysis and tracking for 181 military
family housing units located in the Mountain View area of northern California.This work has
included tracking monthly and annual water usage, identifying baseline water usage, and
creating a database and summary charts allowing easy executive management and decision-
making for sustainability and strategic planning purposes.
The Parks at Monterey Bay—Monterey Bay Military Housing—Monterey, CA
Ms.Sarmiento is providing long range water management analysis and tracking for more than
2,500 military family housing units located in the Monterey Bay area of northern California.This
work has included monitoring Tucor web-based central control irrigation systems, tracking
monthly and annual water usage and creating a database and summary charts allowing easy
executive management and decision-making for sustainability and strategic planning purposes.
WaterSmart Landscape Makeover Series—San Diego, CA
WaterSmart Landscape Makeover Series is an award winning, innovative water conservation
and turf replacement program for the San Diego County Water Authority consisting of a series
of four classes for the residential market. As Educational Coordinator and in-house Project
Manager, Ms.Sarmiento meticulously performed many organizational and management
functions of the program to achieve a smoothly running system resulting in extremely high
participant satisfaction.She managed enrollment for the Series and tracked and reported on
enrollment for each class.She coordinated venues and instructors for the Series and worked as a
design coach.She also maintained the Series website, updates class offerings and collects and
compiles Series data, surveys and statistics.
Irl# 0lll I\1Z0IvF1AI �0l\,A1_. 16
JAMILLE GABIONZA
Landscape Architect-DeLorenzo International Inc.
Role:Evaluations&Reports/Drafting ,
EDUCATION—Bachelor of Landscape Architecture, University of
the Philippines
Ms. Gabionza brings international master planning experience
and adds her creative design style to the team. Formally trained
in landscape architecture, she has primarily focused on international resort development and
multi-family housing projects, where she incorporates her highly creative style with a solid
foundation in western-style construction practices. She has been instrumental in the conceptual
design and construction documentation of local park projects for DLI. Ms. Gabionza also has
extensive 3D visual simulation skills and incorporates the technique of combining 3D imagery
with hand drawing to create accurate simulation modeling that also conveys the inherent
artistry of a designed space.
The Villages at Moffett Field—California Military Communities—Mountain View, CA
Ms.Gabionza provided irrigation mapping and drafting for the long-range water management
analysis and tracking for 181 military family housing units located in the Mountain View area of
northern California.This work has included tracking monthly and annual water usage,
identifying baseline water usage, and creating a database and summary charts allowing easy
executive management and decision-making for sustainability and strategic planning purposes.
San Diego Gas& Electric(SDG&E)—San Diego, CA
Mr. Gabionza provided irrigation mapping and drafting for the long-range water management
analysis and tracking for sustainability improvements at SDG&E's 7 building, 17-acre campus.
Sustainability projects included assessing the campus irrigation system, converting all campus
controllers to Calsense web-based controllers and preparing database of baseline water use and
water costs for past 3 years.
WaterSmart Landscape Makeover Series—San Diego, CA
WaterSmart Landscape Makeover Series is an award winning, innovative water conservation
and turf replacement program for the San Diego County Water Authority consisting of a series
of four classes for the residential market. Ms. Gabionza provided landscape and irrigation
evaluation including measuring, soil collection, PSI testing along with the DLI team. She assisted
with the design and development of all the base sheets that are provide to the homeowners
during the series of classes, along with assisting with workbook printing and collation, and
assisting at the scanning table during the Design Coaching sessions. Ms. Gabionza played a key
role with design and graphic support for WaterSmart Landscape Makeover Series a $855,532
public education and awareness program to achieve water efficiency and sustainability, with
over 2,800 people trained. ASLA San Diego Chapter Merit Award, 2014.
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BILL HOMYAK
Southwestern Community College Department Head(Retired)— l
Adjunct Professor Landscape Courses
if
Role:Turf Specialist Consultants
EDUCATION—Bachelors Degree-Ornamental Horticulture,
California State University, Fresno 1974
Master's Degree— Plant Science, California State University,
Fresno 1976
Instructor for Horticulture Courses-Southwestern Community College
Mr. Homyak provides instruction for: Landscape Contracting and Estimating, Soils, Landscape
Construction,Turf Management, Sprinkler Design, Sprinkler System Repair, Sustainable
Landscape Practices, Sustainable Landscape Water Auditor, Horticultural Business Practices,
Introduction to Computer-Aided Landscape Design, Plant Identification courses, Landscape
Management, Plant and Horticulture Science.
Professional History—California
• Grounds Maintenance Superintendent, Del Mesa Carmel, 1976-1980
• Full-time Professor, Landscape and Nursery Technology, Southwestern College, 1980-
2012
• Department Coordinator, Landscape and Nursery Technology, 1980 to 2015.
• Department Chair, Applied Technologies, Southwestern College, 2011-2012
• Adjunct Professor, Landscape and Nursery Technology, Southwestern College 2012—
2018
• Golf Course Players Assistant, Bonita Golf Club, 2017
Achievements—California
• Expansion of the Landscape and Nursery Technology program at Southwestern College.
• Origination, with Meredith Sinclair, of the South Bay Botanic Garden at Southwestern
College.
• Burt Kallman Award for Outstanding Community College Horticulture Instructor for
California, 1992.
• Member of numerous trade organizations including San Diego Golf Course
Superintendents Association, San Diego Landscape Contractors Association, Sports Turf
Managers Association, California Association of Pest Control Advisers.
• Responsible for developing courses to train individuals in passing the California
Applicators exams for licensing and providing continuing education courses for these
licensees.
�E# 0 l l l I\1 Z 0 I\V1 A I �0 lvJ A 1_. 18
STEVE SHERMAN, IA-CLIA
Principal-California Landscape Technologies
Role:Evaluations&Reports
EDUCATION - BSLA, University of Oregon
REGISTRATION—California Registered Landscape Architect#2887
Arizona Registered Landscape Architect#45769
Irrigation Association Certified Landscape Irrigation Auditor(CLIA) , "in �
#13617
EPA Water Sense Partner
As the founder and Principal Landscape Architect of California Landscape Technologies,
established in 1992, Mr. Sherman has been recognized for his landscape design ability and
involved at the ground level in the implementation and auditing of water conservation measures
throughout the region. He is a core instructor and design coach in the SDCWA WaterSmart
Landscape Makeover Series and has also been instrumental in adding his irrigation assessment
experience to the program's irrigation curriculum to make irrigation renovation easy to
understand and implement by the non-technical, residential participant.
• Residential, HOA community and commercial design
• Landscape architectural and water auditing services
• Water management specialist
• Olivenhain Water District (OMWD) Smart Landscape Water Survey Program
• OMWD Lecture Series: Fix-a-Leak, Irrigation Repair, Landscape Design,WaterSmart
Program, Waterwise Plants
SDG&E Century Park Campus Irrigation Upgrade Program—San Diego, CA
Mr. Sherman provided site observation, system testing and as-built condition mapping for
sustainability improvements at SDG&E's 7 building, 17-acre campus. Sustainability projects
included assessing the campus irrigation system, converting all campus controllers to Calsense
web-based controllers and preparing database of baseline water use and water costs for past 3
years.
OMWD Smart Landscape Survey Program—San Diego, CA
Mr. Sherman principal in charge of Smart Landscape Survey Program for Olivenhain Municipal
Water District. As a sub-consultant to district, Mr. Sherman provides ongoing water use
evaluations and water audits for OMWD customers. Includes providing evaluation and field
testing for large scale water users including HOA's, commercial sites, school sites and large
parks. Includes providing catch can testing for large sites and controller programming
recommendations for all projects.
Irl# 0lll I\1Z0IvF1AI �0lvJA1_. 19
GABRIEL MICHAEL, IA-CLIA
CEO-Blue Watchdog Conservation(BWD)
Role:Evaluations&Reports
EDUCATION -AA Landscape Architecture, MiraCosta Community
College
REGISTRATION—Certified Landscape Irrigation Auditor, IA-CLIA
Certified Landscape Water Manager, IA-CLWM
Certified Water Manager Expert, CLCA-CWME
Watershed Wise Landscape Professional (WWLP)
Qualified Water Efficient Landscaper(QWEL)
Mr. Michael has a strong background in performing all types of water use evaluations
(residential, commercial both indoor and outdoor), landscape measurements, and customer
education programs. During the first 2 years of the company, BWD completed irrigation upgrade
projects exclusively in the estate community of Rancho Santa Fe, California completing over 65
projects on sites from 1 acre to 20 acres in size. BWD, in its 7 years also conducted over 1,000
audits on small residential sites and large highly complex commercial sites such as schools,
hospitals, universities, and estates.
WaterSmart Landscape Makeover Series—San Diego, CA
WaterSmart Landscape Makeover Series is an award winning, innovative water conservation
and turf replacement program for the San Diego County Water Authority consisting of a series
of four classes for the residential market. As the lead field technical, Mr. Michaels provided site
visits, measuring, and drafting services for the WaterSmart Landscape Makeover Series.This
included turf removal techniques, disposal of removed turf, plant selection, irrigation system
retrofits, implementation and maintenance.
WaterSmart Landscape Efficiency Program—San Diego, CA
Mr. Michael assisted landscape contractors participating in the WSLEP program with field
consulting and education services. Along with the BWD team he created water meter service
maps and water budgets historical consumption and a water budget in in hundred cubic feet
and annual inches. Conducting post-installation inspections of qualified projects to ensure
proper installation, also had an instructor role, educating the participating contractors in the
Smart Water Efficiency Landscape Learning (SWELL) program.
1. f N0 E N Z D IIAJ1f! AJAI40\lA� � 10
DARYL GREEN
Owner—Green Product Sales
Role:Pump Assessment
EDUCATION—Bachelor of Science-Ornamental Horticulture,
Landscape Contracting, California Polytechnic State University,
San Luis Obispo, 1985
REGISTRATION—American Society of Irrigation Consultants,ASIC
Class-27 (C27) Landscape Construction License for the State of California
Mr. Green has technical design and evaluation experience in booster pumps and all irrigation
controls systems.That experience includes designing over 5,000 booster pump systems
throughout the West Coast including hundreds of systems in the San Diego area including City of
Chula Vista, San Diego Unified, Caltrans, and many cities, school districts, colleges, and private
entities. In addition, he has planned, managed and/or designed hundreds of central control
systems throughout California.
Shady Canyon and Quail Hill Master Planned Communities—Irvine, CA
Mr. Green provided evaluation reports for 34 existing booster pump systems throughout these
communities to determine the effective operation and repair/replacement requirements in
comparison to the intended needs of each location.
City of Chula Vista—Chula Vista, CA
Mr. Green assisted the City in selecting and designing the first central control irrigation system
used in the City. Specifically providing technical design and support for over 100 controllers. In
addition, assisted in the design of booster pump systems located throughout the City for both
public and private agencies.
San Diego City Schools—San Diego, CA
Mr. Green assisted the School District in selecting and designing the first central control
irrigation system used by the District. He specifically provided design, planning, and technical
support for approximately 200 sites. In addition, assisted in the design of booster pump systems
located at multiple schools.
Poway Unified School District—Poway, CA
Mr. Green assisted the School District in selecting and designing the first central control
irrigation system used by the District on over 33 school sites. In addition, assisted in the design
of booster pump systems located at many of these schools.
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WATER CONVERSION PROJECT SAN DIEGO, CA
Reference: Paul Lachut, Pro-Tech Plumbing (client for 2U16'2U17 retrofit project)
(760) 788'8324, pau|@ptp.sdcnxmai|.cnm
Tnta| Fees: DLI Fees: $63,213 (2006); $73,000(2016-2017)
Date: 2006- 2017
In 2006, DeLnrenzn International prepared base-wide irrigation system analysis, construction
documents and cost estimates for the conversion of 82 irrigation controllers of various makes
and configurations into a unified Ca|sense central control system. This project was the first
phase in a multi-phase project for the U.S. Marine Corps to convert systems to reclaimed water
and retrofit the controllers. The analysis included identifying the need for master valves, flow
sensors, communication options, opportunities to consolidate multiple sites into one controller,
electrical service, sleeving, and pavement cut and patch.
In 2016, we were hired by Pro-Tech Plumbing who had been awarded the most recent phase
contract for installing reclaimed water distribution piping, converting existing irrigation systems
to reclaimed water, and retrofitting the controllers tn Ca|sense. DeLnrenzn prepared
construction documents for converting four areas of the base to reclaimed vvater-the Aviation
Museum Area, U.S. Navy Brig, the Theater Area and Miramar Way Area.The work included
designing over 4,600 feet of 6-inch to 12-inch C900 PVC distribution piping, 14 new points of
connection, and 4new and 1Uexisting Ca|sensecontrollers. |naddition, the plans were
prepared to County of San Diego Department of Environmental Health, Reclaimed Water section
standards, and reviewed and approved by both DEH and City of San Diego Water Department.
MCAS Miramar Irrigation Retrofit-POC#2(Sheet L-6) 100%Cost Opinion Submittal
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2m MONTEREY BAY MILITARY HOUSING (MBMH) ATE TRACKING MONTEREY, CA
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Reference: Fran Coen, Monterey Bay Military Housing (MBMH), LLC, Clark Realty Capital
(831) 583-2710,fran.coen@clarkrealty.com
Total Fees: DLI Fees: $213,000
Date: 2010- Present
DeLorenzo International is providing on-going water conservation and site maintenance
consulting services for Monterey Bay Military Housing (MBMH)for more than 2,500 military
family housing units and park sites in Monterey, California. In 2010 and 2012 we prepared
construction drawings including a robust ten controller, two-wire Tucor smart controller system.
Also in 2010, we prepared site maintenance guidelines which were incorporated into the
projects site maintenance contract. Utilizing our original landscape and irrigation plans, we
prepared color coded irrigation controller charts, monthly irrigation schedules based upon
historic climate data, and calculated total estimated water use for each irrigation point of
connection. Water bills are tracked on a monthly basis, logged into our data base, and
compared with the estimated water use to verify if the correct amount of water is being applied
for the needs of the plants (see chart below).
Site inspections are provided on a quarterly basis. During these walkthroughs we review the
properties for conformance of the maintenance with the bid documents. We review the
contractor's implementation of the previous quarter's irrigation schedule adjustments, discuss
the current quarter's performance and review maintenance schedules and other mandatory
forms.
For the current quarter's inspections, we review the detailed punch lists prepared for the
contractor to identify items not in conformance, provide recommendations for correcting
deficiencies, and identify other areas of concern.These walkthroughs also give us an
opportunity to identify site improvements and landscape renovations that may be included in
the maintenance scope of work.This technique allows minor modifications costs to be absorbed
within existing maintenance budgets.
LEGEND
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3m REPTACEMENT NAVAL AL HOSP"ITAL, CAMP" P"ENDLETON OCEANSIDE, CA
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Reference: MCB Camp Pendleton, Oceanside, CA
Carlos Gonzales, Clark Construction, 310-272-8339
Total Fees: DLI Fees: $681,150 1 Construction Cost (Landscape): $12,000,000 (est.)
Date: 2010- 2016
DeLorenzo International was Landscape Architect of Record for the design-build construction of
a new replacement Naval hospital on this 67-acre, coastally located raw land site. We provided
services such as schematic design, master planning, construction document preparation, and
construction phase services. DLI was responsible for over$12M of improvements including all
pedestrian hardscape, site furnishings and amenities, landscape, irrigation, coastal sage scrub
restoration, wetlands restoration, green roofs, and an indoor raked-gravel Zen garden. This
project included healing gardens, an exercise course, and a physical therapy course. Over 80
percent of the plants used on the site were regionally native. With an overall construction
budget in the range of$450,000,000, this LEED Gold certified project was the largest
Department of Defense stimulus project in the country.
The recycled water irrigation system was designed with five Calsense controllers utilizing one
point of connection and a looped 6-inch reclaimed water line pressurized by a 25 hp variable
speed pump. Because the building and parking garages could interrupt radio signals,the
Calsense central control system communicated through a mix of Ethernet connection, spread
spectrum radio and data cable. The recycled water system irrigated the majority of the site
utilizing spray heads, MP Rotators and rotor heads. The Calsense system also included two
controllers operating potable water systems for the restoration landscapes and green roof.
Potable irrigation included MP rotators in the restoration area and subsurface drip irrigation for
the one-acre green roof.
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4m BARONA VALLEY AV CH CASINO WATERMANAGEMENT AN
LANDSCAPE RENOVATION LAKESIDE, CA
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Reference: Jesus (Chuy) Martinez, Barona Resort and Casino
619-328-3660,jemartinez@barona.com
Total Fees: DLI Fees: $84,000
Date: 2015- Present
DeLorenzo International is providing Smart Landscape master planning, mapping and design
services for the 139-acre resort, hotel and casino grounds.The Team prepared new color-coded
maps of the extensive existing irrigation systems, an irrigation assessment and
recommendations report for upgrading the master control system and increasing system
efficiency, turf evaluation and removal design studies, designs for a new desert garden,
irrigation pond water quality enhancement recommendations, and on-going landscape and
irrigation management and maintenance recommendations.
DeLorenzo International prepared an irrigation assessment report that reviewed the existing
spray and rotor head irrigation and compare three central control system options. We
compared modifying Barona's existing mid-level Rain Master DX2 system with purchasing a new
full capability Rain Master DX2 Oasis system and purchasing a new Calsense CS3000 system.
The assessment concluded that the Calsense system, while slightly more expensive than Rain
Master, had far more functionality through spread spectrum radio which would eliminate the
need for trenching through roads and pavements to install a data cable required to tie the Rain
Master controllers together. This would save thousands of dollars. As a result of DeLorenzo
International's recommendations, Barona is replacing all 22 of its controllers and central control
computer with new, state-of-the-art Calsense system that will accurately record all irrigation
water use and will send automatic alerts to maintenance staff when sprinklers or irrigation lines
are broken. In addition, the Team is providing on-going landscape and irrigation maintenance
consulting to help the resort reduce water use, chemical use, green waste generation and
maintenance labor man-hours.
I E 0 1. N Z D VF l E A 14 0 Irl A 7
5. SDG&E IRRIGATION AND LANDSCAPE UP DE SAN DIEGO, CA
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Reference: John Ritter, San Diego Gas& Electric
(858) 654-1108,JCRitter@semprautilities.com
Total Fees: DLI Fees: $17,182.50; Construction Cost: $50,000
Date: 2017- 2018
DeLorenzo International team provided irrigation and landscape upgrade recommendations,
design and mapping services for the San Diego Gas & Electric (SDG&E) Century Park 7 buildings,
17-acre campus. The Team prepared new color-coded maps of the extensive existing irrigation
systems, an irrigation assessment and recommendations report for upgrading to a Calsense
web-based central control system, bid specifications, construction details and bid exhibits. We
attended a pre-bid conference with the contractor and SDG&E construction and contracts
personnel to ensure that the contractor understood the scope of work, schedule and timing. We
assisted SDG&E in soliciting bids from several landscape contractors and reviewed the bids once
they were received. Our team also assisted during the construction phase with review of RFls,
coordination with Calsense, and construction observation to ensure that the transition and
implementation were successful.
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SDG&E CENTURY PARK-IRRIGATION SYSTEM MAP-CONTROLLER AREA/DECODER MAP
CENTURY PARK COURT 01 192018 SHEET L-2 20F 8
1. E N 0 1. f`,I Z D I IVF l E \A 14 0 I\l A 16
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We propose the following approach to assist the city in implementing a Smart Irrigation System:
Phase 1—Evaluate Existing Irrigation Systems:
DeLorenzo International will field three assessment teams, each working from a common
assessment checklist and reporting form. Each team will have an irrigation assessment specialist
and an assessment recorder. In addition, we will require a city maintenance staff member with
knowledge of the irrigation system being assessed who will provide access to the controller,
turn controller stations on and off as requested, and provide background and information
regarding the site's irrigation issues. The assessment data will be completed on a tablet using a
standard PDF form. The form will include site information, all pertinent system components, a
Google Earth image with controller locations, ample area for notes, comments, and final
recommendations, as well as spaces for scanned sketches or photographs. Sprinkler
assessments will be comprised of representative sample of 15%to 20%of the control valves
that includes turning on the valve, observing sprinkler operation, visually assessing coverage and
performance, and preparing simple freehand sketches of head location adjustments if
necessary.The assessment team will also inspect the condition of the grass and pumps.
Phase 2—Develop Condition Assessment Report:
The condition assessment report will consist of:
• The field evaluation form for each site
• A master spreadsheet of conditions
• An Executive Summary
We will also update the Master Irrigation Controls Inventory at this time.
Phase 3—Develop City-wide Smart Irrigation Systems Recommendations:
We will prepare the city-wide recommendations by:
• Preparing repair, renovation and retrofit recommendations for each site.
• Prepare cost estimate for each site and a master summary sheet.
• Estimate baseline water use, estimate future water use and identify potential water
cost savings.
• Identify available rebates.
• Prioritize projects based on maximum water savings at the lowest repair/retrofit cost,
including rebates.
• Prepare turfgrass evaluations and recommendations.
Phase 4-Three Public Meetings
We will attend three public meetings to present and discuss our findings.
1. f N0 1. f`,IZI"I IIAJ1 AJAI40I\lA � 17
Team Approach/Roles and Responsibilities
To produce an accurate, efficient, biddable and constructible Smart Irrigation System requires a
team approach between DeLorenzo International and the City. Each will have specific roles and
responsibilities. Our proposal described in the pages above clearly define DeLorenzo
International's roles and responsibilities as the City's consultant. The City's role and
responsibilities are just as important. For a successful project we need the City to:
• Provide a City maintenance staff member at each site assessment to provide access to
the controller and equipment (backflow enclosures, pumps, etc.) and turn stations on or
off as requested. It is imperative that the City staff member have working knowledge of
the site and irrigation system.
• Bring each site up to fully accessible and operational condition so when we visit the site,
we are not wasting time trying to access equipment, get valves to operate, or dealing
with zones that have breaks, missing heads, or other problems that prevents an efficient
assessment.
• Make available as-built irrigation plans site data and water use data where they exist.
In addition,the following conditions will apply:
• Irrigation efficiency will be determined by visual observation of a representative sample
of irrigation zones looking at perceived pressure, nozzle selection and head to head
coverage.
• Not every valve system will be operated and observed, and general repair punch lists
will not be prepared.
• No catch can tests will be performed.
• Baseline water use estimates will be calculated by determining the approximate general
area of turf and shrubs from a Google Earth image of each site and applying historic ETo,
an assumed average plant factor and an assumed average system efficiency.
• Underground conditions, such as pipe sizing and layout, cannot be known and won't be
used in the assessment.
• Static pressure may be tested where system pressure appears to be an issue if there is
reasonable access to backflow test cocks, etc. where an accurate reading may be taken.
• Assessment will not include destructive testing, disassembling equipment or
excavations.
1. f N„0 1. f`,I Z D I\J1 AJ A 4 0\1 A 18
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This offer, including all pricing proposals, will remain in effect through the duration of the
professional services agreement.
1. Evaluate Existing Irrigation Systems $184,000
2. Develop Condition Assessment Report $23,000
3. Develop City-Wide Smart Irrigation Scope of Work $50,000
4.Three Public Meetings $5,000
5. Evaluate Pumps and Develop Specifications $18,000
Total Fees l $280,0000
IIISCHEDULE G11F S rANDAIRD HOUIRLY IIA "rES
Principal $200
Project Managers/Landscape Architects $150
Project Designers/Auditors $110
CADD Drafting $85
Word Processing/Non-technical Staff $75
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1) Project: MCAS MIRAMAR RETROFIT AND RECLAIMED CONVERSION
PROJECT
Client Name: Pro-Tech Plumbing (client for 2016-2017 retrofit project)
Mailing Address: P.O. Box 279, Ramona, CA 92065
Contact Name: Mr. Paul Lachut, President
Telephone Number: (760) 788-8324
Email Address: paul@ptp.sdcoxmaii.com
2) Project: MONTEREY BAY MILITARY HOUSING (MBMH)WATER TRACKING
Client Name: Monterey Bay Military Housing (MBMH), LLC, Clark Realty
Capital
Mailing Address: 328 Hatten Road, Seaside, CA 93955
Contact Name: Mr. Fran Coen, Director
Telephone Number: (831) 583-2710
Email Address: fran.coen@clarkrealty.com
3) Project: REPLACEMENT NAVAL HOSPITAL, CAMP PENDLETON
Client Name: Construction Group
Mailing Address: 7500 Old Georgetown Rd., Bethesda, MD 20814
Contact Name: Mr. Carlos Gonzales, Senior V.P., Western Region—South Clark
Telephone Number: (310) 272-8339
Email Address: Carlos.Gonzalez@ClarkConstruction.com
4) Project: BARONA RESORT AND CASINO WATER MANAGEMENT
Client Name: Barona Resort and Casino
Mailing Address: 1932 Wildcat Canyon Road, Lakeside, CA 92040
Contact Name: Jesus (Chuy) Martinez, Facilities Manager
Telephone Number: (619) 328-3660
Email Address: iemartinez barona.com
5) Project: SDG&E IRRIGATION AND LANDSCAPE UPGRADES
Client Name: San Diego Gas& Electric
Mailing Address: 8330 Century Park Court, San Diego, CA 92123
Contact Name: John Ritter, Facilities Operations Manager
Telephone Number: (858) 654-1108
Email Address: JCRitter@semprautilities.com
1. f N0 1. f`,IZD IIVFl \AI40\IAS � 20
CITY OF Q,GI-eatiM
CHULAVIS A C IH U 11.6A V 11 ST A
Parks and Recreation Commission
AGENDA STATEMENT
DATE: JUNE 20, 2019
ITEM TITLE: PRESENTATION OF TURF MANAGEMENT
MAINTENANCE CALENDAR
SUBMITTED BY: Tim Farmer, Parks& Recreation Administrator, Community
Services Department
SUMMARY
The City of Chula Vista's Parks Maintenance Section developed a turf management maintenance
calendar to guide staff with a timeline to perform maintenance tasks for sports turf areas.
RECOMMENDATION:
The Parks and Recreation Commission hears the presentation and provides comments.
06/20/19, Item 6
Page 2 of 3
DISCUSSION:
Chula Vista Turf Management Maintenance Calendar
Listed below is the planned turf management maintenance calendar for the Parks system. This
program is contingent on equipment availability and provides for an enhanced level of base service
beyond what was agreed upon in Exhibit A of the Supplemental Maintenance Memorandum of
Understanding (MOU) with the Youth Sports Council (YSC), which is attached as a reference.
This calendar is proposed to begin FY19-20.
PROPOSED
Turf Management JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Core Aerification
Slicing Aeration*
Deep Tine Aeration
Fill Depressions
with Topsoil**
Top Dressing**
Re-seeding**
Mowing
Irrigation
Irrigation Repair
Soil Analysis
Fertilizer***
Gypsum**
Pre-emergent
Weed Killer**
Post-emergent
Weed Killer**
Sod Installation**
Field Maintenance
Closure**
*If equipment is available
**As needed, and if supplemental maintenance funds are approved by YSC President's Committee
***City will purchase one application of fertilizer(April); additional applications are subject to supplemental
maintenance funds approved by YSC President's Committee
06/20/19, Item 6
Page 3 of 3
PREVIOUS MAINTENANCE SCHEDULE
Turf Management JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Core Aerification*
Slicing Aeration*
Mowing
Irrigation
Irrigation Repair
Fertilizer*
*The previous maintenance schedule did not include scheduled months for aerification and fertilizer applications.
Generally,in previous years,there was only one fertilizer application and one aerification of each field, each year.
Attachments:
1. YSC_FullyExecutedMOU_2014
Prepared by: Tim Farmer, Parks &Recreation Administrator
MEMORANDUM OF UNDERSTANDING
REGARDING SPORTS FIELD MAINTENANCE
This MEMORANDUM OF UNDERSTANDING REGARDING SPORTS FIELD MAINTENANCE ('MOU')
is made and entered into effective as of April 1. 2014 ('Effective Date') by and between the
Chula Vista Youth Sports Council, an unincorporated nonprofit association('YSC')and the City
of Chula Vista,a chartered municipal corporation('CW).
I. Purpose and Scope. The purpose of this MOU is to establish terns and conditions
upon which YSC and City shall cooperate and provide certain levels of city sports field
maintenance ('Base Level Maintenance") and supplemental levels of city sports field
maintenance ('Supplemental Maintenance'), as more particularly described on Exhibit A
attached hereto,with respect to approximately 77.9 acres of athletic fields throughout the City
of Chula Vista('City Sports Fields'),as more particularly described on Exhibit B attached hereto.
Such maintenance shall be provided through a combination of(a) City funding, materials and
labor resources;and(b)funds,materials,and labor donated by YSC,YSC membership,and other
recruited YSC volunteers.
2. Term. The term of this MOU shall commence on the Effective Date and expire on June
30, 2015, unless extended by written agreement between the parties,or terminated by either
party herein.
3. This MOU may be terminated by either party(a)'with cause'upon 5 days prior written
notice with a 10 day opportunity to cure,or(b)without cause,in either party's sole discretion,
upon 60 days prior written notice.If the parties agree,the City Manager is authorized to extend
the term of agreement past June 30, 2016, in order for the expenditure of arty collected but
unspent funds on Supplemental Maintenance.
4. Responsibilities of YSC.
3.1 Monetary Donations.In order to assist with funding of Supplemental Maintenance
to City Sports Fields, YSC has offered to collect donations from participants in each and every
YSC sports program at the time of registration for any program commencing during any portion
of the term of this MOU in the amount of eleven dollars(511.00)per participant,per sport,per
season.Any and all such monetary donations collected shall be delivered by YSC to City to be
deposited and used by City exclusively for Supplemental Maintenance,all as more specifically
provided in Section 4 hereof, below. City acknowledges and agrees that one or more YSC
organizations may adopt a scholarship program whereby up to 20%of league partkipants may
be granted a donation abatement.
3.2 Other Donations.YSC has also offered to solicit and make available to City for
purpose of providing Supplemental Maintenance (a) "in-kind' donations of fertilizer, and/or
other supplies, subject to City approved specifications; and (b)job-specific volunteer labor to
supplement field maintenance,subject to City oversight_Based on quarterly Field Management
Reports and Improvement Recommendation Reports,both parties will work together to identify
specific projects and tasks to be completed by YSC volunteers and supervised by City staff.
3.3 City Additional Insured Status. YSC member organizations shall continue to
maintain City required Insurance that names City as an additional insured in accordance with
existing requirements.To the extent necessary and practical such insurance shall be expanded
to cover YSC member volunteer maintenance activities provided in this MOU. YSC agrees to
coordinate same.
3.4 Funds Collected Under Previous MOU. Both parties agree that any unspent funds
collected during the previous MOU will be spent in accordance with the guidelines set forth in
Exhibit A of this MOU.
4. Resngnsibilities of CIrty
4.1 Base Level Maintenance. During the term of this MOU,subject only to any City
required adjustments based on current funding availability,City shall continue to provide Base
Level Maintenance to City Sports Fields.
4.2 Supplemental Maintenance. Subject to, and in proportion to, the receipt from YSC of
monetary'donation,in-kind donations,and/or volunteer labor as provided in Section 3,above,
City shall manage and provide Supplemental Maintenance to City Sports Fields.- The
commencement date,frequency and scope of such services shall be determined by the timing,
type and amounts of donations received and through ongoing work program meetings between
YSC and City.
4.3 Handling of Monetary Donations. Gty shall establish a non4nterest bearing deposit
account that will be maintained exclusively for monetary donations from YSC for purposes or
providing Supplemental Maintenance under the terms of this MOU. All expenditures from the.
deposit shall be pre-authorized by two Board Members from the Youth Sports Council. Said
authorizations shall be in the form of countersigned Ret uisitlons and/or Requests for Payment
City shall provide YSC with monetary monthly reports of deposit account activity, including
deposits and expenditures. Should this MOU be terminated by either party as provided in
Section 2 hereof,or naturally expire,unless the term is extended as provided in Section 2,or
otherwise by written agreement between the parties, any"unused balance in the deposit
account will be returned to YSC within 60 days of the final termination date.
S. Responsibilities of Both Parties.Throughout the term of this MOU,City and YSC agree_ to
meet and confer from time to time,but not less than twice'during the term and to discuss the
details'of.the Supplemental Maintenance work program and to 000rdinate the receipt of
donated matepals/money/labor and provision of Supplemental Maintenance services.City and
YSC acknowledge that Supplemental Maintenance service levels are directlyi tied to the amount
and type of donations, and that'service levels will vary accordingly. City and,'YSC-also
acknowledge that Supplemental Maintenance Services will be provided subsequerrt to the
receipt of an adequate'amount.of donations. in Hie event monies or other resources are
collected that allow for services above and beyond,that provided.in the Supplemental
Maintenance program,the parties will meet and confer to determine the use of such monies for a
related projects or services.The City will provide quarterly Field Management Reports,as well as
a comprehensive list of supplemental field maintenance recommendations and cost estimates
for YSC review and funding consideration,
6. General Provisions.
6.1 Amendments. Either party may request changes to this MOU. Any changes,
modifications, revisions,or amendments to this MOU which are mutually agreed upon by and
between the parties to this MOU shall be incorporated by written instruments, and effective
"en executed and signed by all parties.
6.2 Autho _. Each party represents that It has full right,-power and authority to _
execute this MOU and to perform its obligations hereunder,'without the need for any further
action under its governing instruments,and that the parties executing this MOU on behalf of
such a party are duly authorized agents wkth authority to do so.
6.3 Exhibits. All exhibits referred to herein are attached hereto and Incorporated
herein by reference.
.6.4 Entirety of Agreement.This MOU represents the entire and integrated agreement
between the parties and.supersedes all prior negotiations, representations and agreements,
whether written or oral.-
. - 6.5 Further Assurances.The parties agree to perform such further acts and to execute
and deliver such additional documents and'instruments as may be reasonably required In order
to carry out the provisions of this MOU and the intentions if the parties.
6.6 Notices.Notice to either party shall be in writing and either personally delivered
' or sent by certified mall,return receipt requested,addressed to the party to be notified at the.
address specified herein. Any such'notice shall be deemed received on the date of personal
delivery to the party(or such party's authoraed representative)or three(3)business days after
deposit In the U.S.Mall,as the case may be.
YSC Contact Person and Address for Notice:
•Y
Victor Arizpe,President
Chula Vista Youth Sports Council
840 Duncan Ranch Road
Chula Vista,CA 91914
Email:arizpel@cox.net
City Contact Person and Address for Notice:
tracsema Quilantan,Assistant Director of Public Works
276 fourth Avenue,Building B
Chula Vista,CA 91910
Tel: 619.397.6066
Email:iguilantan(&chulavistaca.sov
6.7 No Representation Regarding Tax Deductibltity. City has made,and makes,no statement,
representatiori or warranty regarding the tax deductibility;for federal or state law purposes,of
any donations to the City contemplated by this MOU. YSC,and any other party making any
donation to City,should consult with their own qualified tax advisors on such matters-
6.8 No Imposed Fees. YSC acknowledges and agrees that the donation
program contemplated by this MOU is voluntary,and that City has not imposed,or mandated
the collection of fees through this MOU.YSC has offered to collect donations from participants
In each and every YSC sports program as referenced In Section M.
6.9 Dispute Resolution.In the event of any dispute between the parties with
respect to this MOU,the parties agree tp attempt to resolve the dispute through a mutually
agreed upon third party mediator.Each party shall bear its own co in mediation.
6.10 No Third Party.Beneficiaries.There are no other parties to this MOU,
express or implied, direct or indirect. City and YSC acknowledge that it is not their intent to
create any third party beneficiaries to this MOU.
{Next Page is Signature Page}
SIGNATURE PAGE TO MEMORANDUM OF UNDERSTANDING
REGARDING SPORTS FIELD MAINTENANCE
IN WHITNESS WHEREOF,the parties to this MOU through their duly authorized representatives
have executed this MOU,and certify that,as of the Effective Date first'w_dmn above,they have read,
understood,and agreed to the terms and conditions set forth herein.
CHULA VISTA YOUTH SPORTS COUNCIL
Vict r ,Preside'}
Signature
Cfty of Chula Vista
Cheryl Cox,Mayor
c Attest:
. -. Doom Norris,QtyCleric •
n.
Approved as to Form:
Glen R.Googins,Qty Atto
e-
Exhibit
Description of Existing and Supplemental Maintenance Programs
L Current City"Base Levey'Program for Sports Field Maintenance
Mowing of turf:
—Summer:every week
? —Winter:every 4 weeks
Edging,weed eating,blowing:
—Summer:every 2 weeks
—Winter:every 4 weeks
Restrooms—cleanetl daily
Trash—Mondays&Fridays—Limited to trash cans and litter removal to support mowing
Weed/rodent control—as budget allows/very limited
Irrigation repair—as required"
Field Management Report—issued 4 times per year
Aerify/Fertilize-Once per year
NOTE: Program does not currently Include: dethatching,_verb arcing, replacing
sod/adding soil amendments.
2. Supplemental Program for Sports Feld Maintenance
A" City 'contract out' services, to be provided using YSC donated monies to pay
third-parry contractors:
--Weed/pest control
—Dethatching
--Any other YSC recommended services(City approved)
B. CCiry Crew Services,to be provided as resources allow.
--Aerate fields with tractor
—Verticut fields with tractor
—Apply fertilizer
C. YSC Volunteer labor services and/or funds for additional projects to be provided
by YSC volunteers to supplement field maintenance.
D. Additional Projects if Surplus Funds are Available:
--Sod Replacement
—Field Consultant
--Soil Amendments,
—Increased watering and fertilization,
—Other special projects to be identified by the parties.
—Shelter paintirig/graffiti removal,as needed,
—Minor Maintenance—scope to be defined
o '
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Exhl bit B List of Sports Fields a o
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Park Address a
All Seasons 1825 Magdelena Ave. 7.5 1.0 1
Bonita Long Canyon 1745 Coltridge Lane 5 2.0 1
Chula Vista Community 1060 Eastlake Parkway 14.9 4.8 6
Cottonwood 1778 East Palomar Street 6.6 2.8 3
Discovery Park 700 Buena Vista Way 20.4 4.4 7
Eucalyptus Park 4h Ave and C Street _ 20.9 2.6 3
Explorer Rancho Del Rey Prkwy&Norella St. 5.6 1.7 1
Greg Rogers Park PVLL 1189 Oleander Ave 20.37 4.3 6
Harborside 670 Oxford st. 5.2 1.4 1
Harvest 1550 East Palomar 6.8 2.7 1
Heritage 1381 Palomar Street 10.1 1.5 1
Hilltop 780 Hilltop Drive 9.3 0.4 1
Horizon 970 East Palomar 5.3 1.8 2
Lauderbach 333 Oxford Street 3.9 0.7 1
Los Ninos 150 Teal Street 5.1 1.44 1
MacKenzie Creek 2275 Mackenzie Creek Road 6.8 .71 1
Marisa!Park 916 Rancho Del Rey Parkway 5 1.2 1
Menzel Fields 100 Block Fifth Avenue 4 1.3 2
Montevalle 840 Duncan Ranch Road 29 4.1 3
Otay Albany Ave. 4.2 1.9 2
Paseo Del Rey 750 Paseo Del Rey 4 0.3 1
Rienstra Ball fields Max 1500 Max Avenue 4.1 3.9 8
Rohr Park 4548 Sweetwater Road. 57.3 8.6 7
Salt Creek South 2710 Otay Lakes Rd 24 .75 1
• Santa Venetia 1500 Magdalena 7 2.7 3
SDG&E west 1450 Hilltop Drive 4 1.5 1
SDG&E east 1450 Hilltop Drive 4 1.7 1
Sunbow 500 East Naples 3.7 1.6 1
Sunrid a 952 Beech en Drive 6.6. 0.8 1
Sunset View 1390 South Greenview 11.7 4.0 2
Terra Nova 450 Hidden Vista Drive 17 3.0 2
Voyager 1178 East!Street , 11.2 3.7 2
Windingwalk 1675 Exploration Falls 7.3 2.4 1 2
Totals: 77.7 77
Fields acres removed from previous total of 88.5
Veterans 3.0 Los Ninos .16
Saitcreek 1.45 MacKenzie Creek .19
Mt_San Miguel 4.6
Montevalle 1.7