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Home My WebLink About2024-07-25 HRC POST Agenda ; ; **POST-MEETING AGENDA** Date:Thursday, July 25, 2024 Time:6:00 p.m. Location:Council Chambers, 276 Fourth Avenue, Chula Vista, CA Human Relations Commission Regular Meeting Public Comments: Public comments may be submitted to the Human Relations Commission in the following ways: In-Person comments during the meeting. Join us for the Human Relations Commission meeting at the time and location specified on this agenda to make your comments. Each person will be allotted three (3) minutes to address the Commission. • Submit an eComment. Visit www.chulavistaca.gov/boardmeetings, locate this meeting, and click on the comment bubble icon. Click on the item you wish to comment on, and then click on "Leave Comment." • Email comments. Submit comments via email to HRC@chulavistaca.gov.• The commenting period will close at noon on the day of the meeting. All comments will be made available to the Board and the public. ACCESSIBILITY: Individuals with disabilities are invited to request reasonable modifications or accommodations in order to access and/or participate in a Human Relations Commission meeting by contacting the Human Relations Commission at HRC@chulavistaca.gov (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. Pages 1.CALL TO ORDER 2.ROLL CALL Commissioners Diaz, Gomez, Hecklinski, Hodge, Holm, Lares-Urquidez, Olaoye, Pajanor, Redondo, Vice-Chair Kean-Ayub, Chair Branch 3.CONSENT CALENDAR All items listed under the Consent Calendar are considered and acted upon by one motion. Anyone may request an item be removed for separate consideration. If you wish to speak on any item, please fill out a "Request to Speak" form and submit it to the Secretary prior to the meeting or submit an electronic comment per the instructions on page one of this agenda. 3.1 Approval of Meeting Minutes 4 Approval of the May 23, 2024 Meeting Minutes Recommended Action: Commission approve minutes. 3.2 Written Communications 9 Communication from Commissioner Olaoye requesting an excused absence from the July 25, 2024 Human Relations Commission meeting. Recommended Action: Commission approve request for excused absence. 4.PRESENTATIONS The following item(s) will be presentations given to the Commission. Action on these item(s) is typically limited to the Commission receiving the presentation and providing direction or feedback to staff, as appropriate. If you wish to speak on any item, please fill out a "Request to Speak" form and submit it to the Secretary prior to the meeting or submit an electronic comment per the instructions on page one of this agenda. 4.1 Brown Act and Meeting Procedure Basics 10 Presenter: Megan McClurg, Assistant City Attorney 5.PUBLIC COMMENTS Persons may address the Commission on any subject matter within the Commission’s jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Commission from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Commission may schedule the topic for future discussion or refer the matter to staff. If you wish to speak on any item, please fill out a "Request to Speak" form and submit it to the Secretary prior to the meeting or submit an electronic comment per the instructions on page one of this agenda. 6.ACTION ITEMS The Item(s) listed in this section of the agenda will be considered individually by the Commission and are expected to elicit discussion and deliberation. If you wish to speak on any item, please fill out a "Request to Speak" form and submit it to the Secretary prior to the meeting or submit an electronic comment per the instructions on page one of this agenda. City of Chula Vista Human Relations Commission July 25, 2024 Agenda Page 2 of 25 6.1 Selection of Chair and Vice Chair for Fiscal Year 2024-2025 6.2 Updates, Discussion, and Possible Action Regarding Ad-Hoc Subcommittees Law Enforcement Review Board Ad-Hoc Subcommittee Members: Chair Branch, Vice Chair Kean-Ayub and Commissioner Diaz • 2025 Events Ad-Hoc Subcommittee Members: Commissioner Hodge, Olaoye, Redondo• Pride Flag Raising Event Ad-Hoc Subcommittee Members: Vice Chair Kean-Ayub and Commissioner Diaz• Juneteenth Flag Raising Event Ad-Hoc Subcommittee Members: Chair Branch, Commissioner Lares-Urquidez and Olaoye• OTHER BUSINESS 7.STAFF COMMENTS 8.CHAIR'S COMMENTS 9.COMMISSIONERS' COMMENTS 10.ADJOURNMENT to the regular meeting on August 22, 2024 at 6:00 p.m. Materials provided to the Human Relations Commission related to any open- session item on this agenda are available for public review by contacting Human Relations Commission staff at hrc@chulavistaca.gov City of Chula Vista Human Relations Commission July 25, 2024 Agenda Page 3 of 25 1 REGULAR MEETING OF THE HUMAN RELATIONS COMMISSION Meeting Minutes May 23, 2024, 6:00 p.m. Council Chambers, 276 Fourth Avenue, Chula Vista, CA Present: Chair Branch, Commissioner Diaz, Commissioner Gomez, Commissioner Hodge, Vice Chair Kean-Ayub, Commissioner Holm, Commissioner Olaoye, Commissioner Pajanor, Commissioner Redondo, Commissioner Hecklinski Absent: Commissioner Lares-Urquidez Also Present: Adrianna Hernandez, Karla Mendez _____________________________________________________________________ 1. CALL TO ORDER A regular meeting of the Human Relations Commission of the City of Chula Vista was called to order at 6:04 p.m. in the Council Chambers, located in City Hall, 276 Fourth Avenue, Chula Vista, California. 2. ROLL CALL Secretary Mendez called the roll. Commissioner Hodge joined the meeting at 6:10 p.m. Commissioner Redondo left the meeting at 7:35 p.m. 3. CONSENT CALENDAR Moved by Vice Chair Kean-Ayub Seconded by Commissioner Olaoye Page 4 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda 2 Commission approved consent calendar. Yes (8): Chair Branch, Commissioner Diaz, Vice Chair Kean-Ayub, Commissioner Holm, Commissioner Olaoye, Commissioner Pajanor, Commissioner Redondo, and Commissioner Hecklinski Result: Carried (8 to 0) 3.1 Approval of Meeting Minutes 3.2 Written Communications 4. PRESENTATIONS 4.1 Presentation by Deputy City Manager/Public Works Director Matt Little: Keeping Chula Vista Safe, Clean and Well-Maintained, A Status Update on Measure P Chair Branch introduced the item, and Deputy City Manager Matt Little presented on a status update on Measure P. Discussion and questions ensued among commissioners and presenter. Gina E provided public comment regarding item 4.1. 5. PUBLIC COMMENTS The following members of the public provided public comment: Mary Davis Gina E. Robert Johnson Martha Souza Anna 6. ACTION ITEMS 6.1 Discussion and Possible Action Regarding Proposed Changes to the Functions and Duties of the Human Relations Commission Staff Liaison Adrianna Hernandez introduced the item and discussion ensued. The following member of the public provided public comment: Robert Johnson Page 5 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda 3 Consensus was reached to summarize the discussion to reflect multiple positions for CVMC 2.36.030 Functions and Duties - Section E-6. Moved by Chair Branch Seconded by Vice Chair Kean-Ayub Support CVMC 2.36.030 Functions and Duties - Section E - 6 as written by Councilmember Preciado " Sponsor Chula Vista Immigrants Day at City Hall Complex and highlight Welcoming Chula Vista programs and services for all immigrant communities." Yes (3): Chair Branch, Vice Chair Kean-Ayub, and Commissioner Pajanor No (5): Commissioner Hodge, Commissioner Holm, Commissioner Olaoye, Commissioner Redondo, and Commissioner Hecklinski Abstain (1): Commissioner Diaz Result: Defeated (3 to 5) Moved by Commissioner Hodge Seconded by Commissioner Holm Do not support CVMC 2.36.030 Functions and Duties- Section E-6 as proposed and instead eliminate the sentence " Sponsor Chula Vista Immigrants Day at Chula Vista Complex and highlight Welcoming Chula Vista programs and services for all immigrant communities. " Yes (3): Commissioner Hodge, Commissioner Holm, and Commissioner Olaoye No (4): Chair Branch, Vice Chair Kean-Ayub, Commissioner Pajanor, and Commissioner Hecklinski Abstain (1): Commissioner Diaz Result: Defeated (3 to 4) 6.2 Discussion and Possible Action on the Annual Report of Activities for Fiscal Year 2023/24 Moved by Commissioner Pajanor Seconded by Commissioner Olaoye Approve the Annual Report of Activities for Fiscal Year 2023/24 Page 6 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda 4 Yes (8): Chair Branch, Commissioner Diaz, Commissioner Hodge, Vice Chair Kean-Ayub, Commissioner Holm, Commissioner Olaoye, Commissioner Pajanor, and Commissioner Hecklinski Result: Carried (8 to 0) 6.3 Updates, Discussion, and Possible Action Regarding Ad-Hoc Subcommittees The following member of the public provided public comment: Gina E Vice Chair Kean-Ayub provided comments on the focus of the Law Enforcement Review Board Ad-Hoc Subcommittee. Vice Chair Kean-Ayub provided comments on the details regarding the Pride Flag Raising event. Chair Branch provided comments on the details regarding the Juneteenth Flag Raising Event. OTHER BUSINESS 7. STAFF COMMENTS Staff Liaison Adrianna Hernandez informed the Commission that the Human Relation Commission meeting in June has been cancelled. 8. CHAIR'S COMMENTS Chair Branch reported back to the commission on the Presentation to City Council regarding the Human Relations Commission feedback on the changes to the duties and function of the commission. 9. COMMISSIONERS' COMMENTS Commissioner Redondo invited commissioners to sit at his table at the Harvey Milk Diversity Breakfast. Commissioner Hodge really enjoys being on the commission and working with everyone. Commissioner Diaz apologized for two previous absences and stated the reason for absence. Commissioner Hecklinski requested more information about the Ad-Hoc Subcommittees and how to be a part of the subcommittees . Page 7 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda 5 Commissioner Olaoye was glad to see time change for events. Asked if for July 4th the commission needed to be there. Commissioner Gomez asked about the feedback from Mayor and Council regarding commission’s membership. 10. ADJOURNMENT The meeting was adjourned at 8:11 p.m. Minutes prepared by: Karla Mendez Secretary _________________________ Karla Mendez, Secretary Page 8 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda Request for Excused Absence Form – 6/19 REQUEST FOR EXCUSED ABSENCE City of Chula Vista Boards, Commissions, and Committees Name: _________________________________________________ Date of Absence: _________________________________ Board/Commission/Committee: _________________________________________________________________________________ Chula Vista Municipal Code section 2.25.110 (C) allows board/commission/committee members, by a majority vote, to excuse a fellow board, commission, or committee member’s absence from a meeting for any of the reasons listed below. A member who is absent from three consecutive, regular meetings will be deemed to have vacated his or her membership, unless the member’s absence is excused by a majority vote of the other members. An absence is only recorded as “excused” upon receipt of a member’s request and majority vote of the board/commission/committee to excuse the absence. Accordingly, if you have been absent from a regular meeting, please complete and submit this form to the chair or secretary. Please indicate the reason for the absence:  1. Illness of the member, family member of the member, or personal friend of the member;  2. Business commitment of the member that interferes with the attendance of the member at a meeting;  3. Previously scheduled vacation of the member, notice of which was provided to the respective board or commission in advance of the meeting;  4. Attendance of the member at a funeral, religious service or ceremony, wedding, or other similarly significant event;  5. Unexpected, emergency situation that prohibits the member’s attendance; or  6. Other reason for which the member has given notice to the secretary of his or her unavailability at least seven days in advance of the meeting. OR  The absence was not for any of the above-listed reasons. I understand that the absence will be recorded as unexcused. I certify the reason for the absence indicated above is true and correct. Member’s Signature: ____________________ Date: _____________________________ If completed by secretary or staff to board/commission/committee: Completed on member’s behalf by: _____________________________, per member’s  Verbal  Written request on: _________________. (date) (secretary/liaison’s name) Page 9 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda Brown Act & Meeting Procedure Basics July 25, 2024 Page 10 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda Agenda Roadmap for what will be discussed Only items on an agenda may be discussed/acted upon Items may be added by the Chair, City staff, or by a vote of the majority Must provide for public participation 2 Page 11 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda FAQ –Adding Agenda Items Q: How do I get an item added to the agenda? A: The Chair, staff, or a majority of the B/C/C can add an item to the agenda. Option 1:The individual can ask the Chair to consider including the item on the next agenda. Be careful only to email the Chair and secretary. Emailing or discussing with a majority of the B/C/C may lead to a potential Brown Act violation. Option 2:Individual members can request consensus under the Member Comments section of the agenda to add an item to a future agenda. The matter cannot be discussed at that time –the B/C/C can only decide whether to add the item to future agenda. 3 Page 12 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda Rules of Order Chair leads the meeting and maintains order Majority rules Minority has right to be heard but must respect decision of majority Opposition must be verbalized When a member has the floor, do not interrupt 4 Page 13 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda Typical Process for Hearing Agenda Items 55 Page 14 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda FAQ –Meeting Procedures Q: How do I make a motion? A: Depending on the situation, the following are examples of how to make a motion, after hearing public comments and being recognized by the Chair : “I move approval of Item 5.” “I move to add an item to next month’s agenda to discuss XYZ.” “I move to [insert action].” Be sure to make your motion clear so that the public, staff, and B/C/C know exactly what the vote pertains to. Refrain from saying “so moved” –the action can be easily misunderstood. 6 Page 15 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda The Ralph M. Brown Act Cal. Govt. Code §§ 54950, et. seq. Core Principles Local agencies can only deliberate and take action at public meetings Public must be notified in advance of all meetings and matters to be considered Public must be given access to information and opportunity to provide input to decision-makers Exceptions are limited 7 Page 16 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda Meeting Rules Cannot consider,discuss,deliberate or take action on mattersnotontheagenda Otherwise,only appropriate action is to refer item to staffand/or for consideration on a future agenda Brief response,question or statement is allowed Very limited exceptions When in doubt, best NOT to act and agendize for the next meeting 8 Page 17 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda What to Avoid -Serial Meetings Hub & Spoke Member A Member B Member C Member D Daisy Chain Member C Member B Member A A chain of communications (via phone, email, in person, etc.) involving contact from Member A to Member B, who then communicates with Member C would constitute a serial meeting in the case of a five-person body. When a person acts as the hub of a wheel (Member A) and communicates individually with the various spokes (Members B and C) regarding a matter under the jurisdiction of the B/C/C a serial meeting may have occurred. 9 Page 18 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda Examples Email between two members regarding their support for a project, with copies to two other members One member to another:“I’ve talked with Member Z, and they think. . .” Staff tells a member that two other members are “on board” with a pending item 10 Page 19 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda Subcommittees The Brown Act may or may not apply to subcommittees created by the B/C/C Contact City Clerk or City Attorney for direction before forming a subcommittee Formation of a subcommittee must be a noticed item on a meeting agenda before it can be created 11 Page 20 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda Rights of the Public: Attendance Public must be allowed to attend, observe and speak at meetings Cannot be required to register, or fulfill any “condition precedent” to attend; name and address can be requested, but no obligation to provide Allowed to record the meeting with audio or video recorder; take photographs Public may be critical of B/C/C in comments Public may not engage in conduct that disrupts a meeting. Disruption is a very high standard and literally must be to the point where the meeting cannot go on. 1212 Page 21 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda Rights of the Public: Public Comment Regular Meeting Agenda Items: Comment must be allowed; reasonable time limits can be adopted by local agency. Non-agenda matters: Regular meeting agenda must provide an opportunity for members of the public to directly address the legislative body on any item of interest to the public within its purview. No action or discussion can occur Can refer to staff for information; request a report back; request item be placed on future agenda City Council speaker time limits: Agenda Items: 3 minutes Non-Agenda-Item Public Comments: 3 minutes Consent Calendar: 3 minutes (for any or all items on the consent calendar) Individuals using an interpreter are allotted twice the amount of time for public comments. 13 Page 22 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda FAQ –Public Speakers Q: What happens when a speaker brings up an issue that’s not on the agenda? The Brown Act doesn’t allow discussion or action on items that are not on the agenda, but the B/C/C or staff can “briefly respond” to comments or questions, request information from staff, or place the item on a future agenda for discussion. Examples of acceptable responses: “I would like to request consensus of the B/C/C to add this item to the next meeting agenda. At that time, can staff please provide additional information regarding the matter?” Discussion among the B/C/C must be limited to whether to add the matter to the agenda –no discussion of the matter brought forward can take place at that time. “Staff, do you know the answer to the speaker’s question about the timing of the budget preparation?” Staff can respond with a brief explanation of the timeline. Any further discussion about the budget or B/C/C recommendations should be added as an item on a future agenda. 14 Page 23 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda FAQ –Public Speakers Q: How should the B/C/C address speakers who may be disruptive, critical of the B/C/C’s or staff’s work, or just plain rude? A: Brown Act provisions protect the public’s right to attend, observe, and participate in meetings. B/C/Cs cannot prohibit public criticism of policies, procedures, programs or services of the City or the acts or omissions of the B/C/C itself. Tips: The B/C/C members should always listen and make an effort to understand the concerns and statements of all public speakers. A simple “Thank you for your comments. The next speaker is…” is a sufficient reply. The time allotted to public speakers is an opportunity for them to voice their opinion. B/C/C members are not obligated to engage in discussion or respond to questions. Members may ask follow up questions, if desired, but should be mindful of the speaker time limit to ensure all speakers have equal opportunity to speak. 15 Page 24 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda Social Media and the Brown Act Increased risk of “serial” meetings Emails, texts, tweets or posts during meetings deny public access to decision-making process Using icons to react to other B/C/C members’ posts may constitute a violation 16 Page 25 of 25 City of Chula Vista Human Relations Commission July 25, 2024 Agenda