HomeMy WebLinkAboutResolution No. 2024-002RESOLUTION NO. 2024-002
RESOLUTION OF THE PRIVACY PROTECTION AND
TECHNOLOGY ADVISORY COMMISSION OF THE CITY OF
CHULA VISTA SETTING A TIME LIMIT FOR MEETINGS
AND ADOPTING RELATED MEETING CONDUCT RULES
WHEREAS, parliamentary procedure is employed to facilitate meetings with the goals of
protecting the rights of the minority, maintaining the rule of the majority, and promoting the most
efficient proceedings; and
WHEREAS, the adoption of rules for the conduct of meetings will ensure fair and equitable
opportunities to hear varying viewpoints, avoid confusion, and foster productive, efficient
meetings; and
WHEREAS, limiting the length of meetings and implementing related rules, is intended to
respect the time of the public and volunteer commissioners, support efficiency and efficacy in
meeting conduct, and promote thoughtful decision-making and meaningful engagement by
avoiding unnecessarily long proceedings; and
WHEREAS, the Privacy Protection and Technology Advisory Commission wishes to
implement a time limit for meetings and related rules to facilitate efficient meetings that are
respectful of the Commissioners’ and the public’s time.
NOW, THEREFORE, BE IT RESOLVED th at the Privacy Protection and Technology
Advisory Commission of the City of Chula Vista, that Commission meetings shall adhere to the
following rules for the conduct of its meetings:
1. The Chair or presiding officer shall adjourn the meeting two hours after the meeting
was called to order unless: a) adjourned sooner due to completion of the business at
hand or by a majority vote of the Commission; or b) extended pursuant to paragraph 4,
below. The discretion exercised by the Chair under this provision is subject to the right
of any Commissioner to appeal to the Commission.
2. In accordance with Chula Vista Municipal Code section 2.25.205, when the number of
public speakers would likely result in the meeting extending beyond the established
time, the Chair or presiding officer shall endeavor to hear from a balance of public
speakers, employing strategies that may include reducing public speaking time limit
for all speakers to allow more speakers to be heard or limiting the number of speakers
on an item such that an equal number of speakers in favor of and opposed to a matter
may be heard. The discretion exercised by the Chair under this provision is subject to
the right of any Commissioner to appeal to the Commission.
3. The Chair or presiding officer shall have the discretion to limit the amount of time each
Commissioner, including the Chair, may speak on an item in a manner that allows all
Commissioners an equal opportunity to comment. The discretion exercised by the Chair
under this provision is subject to the right of any Commissioner to appeal to the Commission.
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4. The Commission may extend a meeting for up to one additional hour by majority vote.
5. When a meeting ends with remaining business to be heard, the remaining business may
be heard at a future regular meeting, or a special meeting may be called pursuant to
Chula Vista Municipal Code § 2.25.200.
PASSED, APPROVED, and ADOPTED by the Privacy Protection and Technology
Advisory Commission of the City of Chula Vista, California, this 6th day of May 2024 by the
following vote:
AYES: Commissioners: Chambers, Ruiz, Williams, Wood, Lake
NAYS: Commissioners: None
ABSENT: Commissioners: Godinez
[SIGNATURES ON THE FOLLOWING PAGE]
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Resolution No. 2024-002
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Susan Lake, Chair
ATTEST Approved as to form by
Mariluz Zepeda, Commission Secretary Marco A. Verdugo
City Attorney
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Mariluz Zepeda, Secretary of the Privacy Protection and Technology Advisory Commission of
the City of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2024-002
was duly passed, approved, and adopted by the Privacy Protection and Technology Advisory
Commission at its regular meeting held on the 6th day of May 2024.
Executed this 6th day of May 2024.
Mariluz Zepeda, Commission Secretary
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