HomeMy WebLinkAboutReso 2024-104
RESOLUTION NO. 2024-104
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE COMPETITIVE BIDDING
PROCESS AND APPROVING A CLOUD SERVICE
AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND
SPRINGBROOK HOLDING COMPANY, LLC TO PROVIDE AN
UPGRADE TO THE SEWER BILLING SYSTEM
WHEREAS, the City and Springbrook Software, Inc. entered into the Springbrook
Software Version Seven Migration Agreement on December 9, 2013, for its sewer billing software; and
WHEREAS, to date, the City continues to use upgraded versions of this software, and the
City’s standard operating procedures for sewer billing and accounts receivable functionalities are
substantially integrated with this software’s features; and
WHEREAS, Springbrook has developed an Enterprise Resource Planning (ERP) solution
for local government agencies that is offered as a Software as a Service (SaaS)-based cloud service; and
WHEREAS, the City is interested in obtaining the functionality provided by a SaaS-based
cloud ERP solution; and
WHEREAS, it would be impractical to utilize another vendor for the transition to a cloud
sewer service, and billing account management system, and the Purchasing Agent has determined
that the City’s best interests would be materially better served by contracting with the City’s
existing vendor for an upgrade to the existing system; and
WHEREAS, staff, with approval and concurrence of the Purchasing Agent, recommend
that the City Council waive the competitive bidding requirements for procurement of this cloud
service upgrade to the existing sewer billing software pursuant to Chula Vista Municipal Code
section 2.56.070(B)(3).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista,
that it finds that the competitive bidding requirements as applied to this contract are impractical
and the City’s interests would be materially better served by applying a different purchasing
procedure approved by the Purchasing Agent as being consistent with good purchasing practices.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of
Chula Vista that it: (1) waives the competitive bidding requirements pursuant to Chula Vista
Municipal Code section 2.56.070(B)(3); and (2) approves the Cloud Service Agreement between
the City and Springbrook Holding Company, LLC, in the form presented, with such minor
modifications as may be required or approved by the City Attorney, a copy of which shall be kept
on file in the Office of the City Clerk, and authorizes and directs the Mayor to execute the same.
DocuSign Envelope ID: 291130A7-4B2C-4BEF-B480-E3A048FBA8D9
Resolution No. 2024-104
Page No. 2
Presented by Approved as to form by
Sarah Schoen Marco A. Verdugo
Director of Finance/Treasurer City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 28th day of May 2024 by the following vote:
AYES: Councilmembers: Chavez, Gonzalez, Morineau, Preciado, and McCann
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
John McCann, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2024-104 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 28th day of May 2024.
Executed this 28th day of May 2024.
Kerry K. Bigelow, MMC, City Clerk
DocuSign Envelope ID: 291130A7-4B2C-4BEF-B480-E3A048FBA8D9