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HomeMy WebLinkAbout2024-05-08 CSC Special Meeting Agenda Packet Date:Wednesday, May 8, 2024 Time:5:15 p.m. Location:City Hall, Bldg. #C, Conference Room B-129 276 Fourth Avenue, Chula Vista Civil Service Commission Special Meeting Public Comments: Public comments may be submitted to the Civil Service Commission in the following ways: In-person comments during the meeting. Join us for the Civil Service Commission meeting at the time and location specified on this agenda to make your comments. Each person will be allotted three (3) minutes to address the Commission. • Submit an eComment. Visit www.chulavistaca.gov/boardmeetings, locate this meeting, and click the comment bubble icon. Click on the item you wish to comment on, then click "Leave Comment." • Mail or email comments. Submit comments via email to CSC@chulavistaca.gov or by mail to Civil Service Commission, 276 Fourth Ave, Chula Vista, CA 91910. • The commenting period will close three (3) hours before the meeting. All comments will be made available to the Commission and the public. Accessibility: Individuals with disabilities are invited to request modifications or accommodations in order to access and/or participate in a Civil Service Commission meeting by contacting the Human Resources Department Staff at CSC@chulavistaca.gov (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. Pages 1.CALL TO ORDER 2.ROLL CALL Commissioners Carbuccia, Strong, Vice Chair Nunez-Silva, and Chair Fish 3.PUBLIC COMMENTS Persons may address the Commission on any subject matter within the Commission’s jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Commission from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Commission may schedule the topic for future discussion or refer the matter to staff. If you wish to speak on any item, please fill out a "Request to Speak" form and submit it to the Secretary prior to the meeting. 4.ACTION ITEMS The Item(s) listed in this section of the agenda will be considered individually by the Commission and are expected to elicit discussion and deliberation. If you wish to speak on any item, please fill out a "Request to Speak" form and submit it to the Secretary prior to the meeting. 4.1 Approval of Meeting Minutes 4 Approval of March 14, 2024 Special Meeting Minutes Recommended Action: Commission approve the minutes 4.2 Presentation by Deputy City Manager Courtney Chase: Keeping Chula Vista Safe, Clean and Well-Maintained, A Status Update on Measure P 6 Recommended Action: Hear the presentation 4.3 Consideration to Approve the Addition of the Following Classification to the Classification Plan per Civil Service Rule 1.02 A (3) 31 Principal Risk Management Specialist (MMCF)• Recommended Action: Commission discuss and take action as appropriate OTHER BUSINESS 5.STAFF COMMENTS 6.CHAIR'S COMMENTS 7.COMMISSIONERS' COMMENTS City of Chula Vista Civil Service Commission May 8, 2024 Agenda Page 2 of 36 8.ADJOURNMENT to the regular meeting on June 6, 2024, at 5:00 p.m. Materials provided to the Civil Service Commission related to any open-session item on this agenda are available for public review by contacting the Human Resources Department at CSC@chulavistaca.gov. City of Chula Vista Civil Service Commission May 8, 2024 Agenda Page 3 of 36 1 SPECIAL MEETING OF THE CIVIL SERVICE COMMISSION Meeting Minutes March 14, 2024, 5:30 p.m. City Hall, Bldg. #C, Conference Room B-129 276 Fourth Avenue, Chula Vista Present: Commissioner Carbuccia, Chair Fish, Vice Chair Nunez-Silva Absent: Also Present: Commissioner Strong Director of Human Resources & Risk Management Tomlinson, Assistant Director of Human Resources Dempster, Secretary Ladron de Guevara _____________________________________________________________________ 1. CALL TO ORDER A special meeting of the Civil Service Commission of the City of Chula Vista was called to order at 5:36p.m. in Conference Room #B129, located in Building C, 276 Fourth Avenue, Chula Vista, California. 2. ROLL CALL Commissioner Carbuccia called the roll. 3. PUBLIC COMMENTS 2 eComments and 1 written communication received from Robert Johnson 4. ACTION ITEMS 4.1 Approval of Meeting Minutes Page 4 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda 2 Moved by Vice Chair Nunez-Silva Seconded by Chair Fish Yes (3): Commissioner Carbuccia, Chair Fish, Vice Chair Nunez-Silva Result:Carried (3 to 0) 4.2 Consideration to Approve the Addition of the Following Classifications to the Classification Plan per Civil Service Rule 1.02 A (3) Commissioner Carbuccia requested to change verbiage from "homeless adults" to "homeless persons". Moved by Chair Fish Seconded by Vice Chair Nunez-Silva Yes (3): Commissioner Carbuccia, Chair Fish, and Vice Chair Nunez-Silva Result:Carried (3 to 0) OTHER BUSINESS 5. STAFF COMMENTS • Announced that Tanya Tomlinson was appointed Director of Human Resources & Risk Management and Erin Dempster as Assistant Director. 6. CHAIR'S COMMENTS None 7. COMMISSIONERS' COMMENTS None 8. ADJOURNMENT The meeting was adjourned at 5:55 p.m. Minutes prepared by: Felipe Ladron de Guevara, Secretary _________________________ Felipe Ladron de Guevara, Secretary Page 5 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Keeping Chula Vista Safe, Clean and Well -Maintained A Status Update on Measure P Presented by: Courtney Chase, Deputy City Manager Page 6 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Background on Measure P ½ Cent Sales Tax on Retail Sales Voter Approved on November 8, 2016 Collection Began April 1, 2017 10-Year Period, Set to Expire in 2027 Instituted the Citizens’ Oversight Committee Established the Infrastructure, Facilities and Equipment Expenditure Plan which established the most critical priority items for funding Key Highlights Page 7 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Evaluation of City Infrastructure Page 8 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Background on Measure P Approved Expenditure Plan Priorities Pave, maintain and repair residential streets and fix potholes Upgrade or replace aging police, fire and 911 emergency response facilities, vehicles and equipment Replace storm drains to prevent sinkholes Upgrade irrigation systems to conserve water and save energy Make essential repairs to older libraries, senior center and recreation centers Improve our Traffic Signal Systems Page 9 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda 42%City Infrastructure Projects Replacement of the City network & upgrades to telecommunications has allowed for Smart City functionality which reduces traffic congestion and associated carbon emissions, enhances energy savings in City buildings, provides advanced citizen engagement through the capabilities of virtual City Hall, and enables enhanced security at City parks and other locations. City Network Upgrade Over 300 residential street segments were in failing condition and required major rehabilitation and repairs at costs significantly more than typical preventative maintenance. Measure P funding allowed for major asphalt replacement and rehabilitation on these streets placing them into a sustainable cycle of preventative maintenance for years to come. Residential Street Rehab & Repair Measure P has funded a multitude of much- needed upgrades and repairs at Chula Vista's largest park, covering nearly 60 acres, including reconstruction of the basketball courts, bleachers, picnic benches, and drinking fountains; expansion of ADA access; and new restroom facilities. Rohr Park Renovation Page 10 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda 42%City Infrastructure Projects Measure P funding has allowed for the rehabilitation of more than 160 Corrugated Metal Pipe (CMP) locations including storm drain repairs of over 19,000 linear feet outside the right of way. Drainage Funding from Measure P has been utilized to repair over 7,640 damaged sidewalk locations exhibiting moderate -to- small heave displacements including the replacement of 130 sidewalk panels throughout the city. Sidewalks Measure P funding has allowed for traffic signal modifications and upgrades to 11 existing signalized intersections. These upgrades improve visibility, provide for protected left turn movements, and replaced failing and outdated traffic signals at various locations citywide. Traffic Signals Page 11 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Public Safety Projects $30 million in Measure P funding has facilitated major rehabilitation of Fire Stations throughout the City-Including the design and construction of new Fire Stations 3 and 5 and reconstruction of Fire Station 1, improving emergency services and response times in the community. Fire Facilities and Equipment Funding from Measure P has secured a new $1.4 million PremierOne Computer Aided Dispatch (CAD) System, a critical component of the 911 emergency service framework, ensuring that the system remains stable and reliable with expanded technological capabilities directly impacting response times and officer safety. Police Dispatch Center 37% Page 12 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Public Facility Renovations The Loma Verde Community Center underwent a $22.5 million renovation and has a new multi-purpose gymnasium, dance rooms, crafts room, fitness room, game room, restrooms, two new pools and splash pad, shower/changing rooms, and classrooms. Loma Verde Community Center The Chula Vista Civic Center Library opened its doors in 1976, and thanks to Measure P, the City has been able to address significant infrastructure repairs including replacing the roof, restroom renovations for ADA access, and electrical/HVAC upgrades. All with the focus of increasing access to services and materials for the public. Civic Center Library 21% Page 13 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Community Facilities Page 14 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Parks, Fields & Courts Page 15 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Energy & Water Page 16 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Public Safety Page 17 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Storm Drains Page 18 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Streets Page 19 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Sidewalks Page 20 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Measure P Financials 22% Current Expenditure Allocation 37%42% City Infrastructure Projects Public Safety Public Facility Renovations $165.5M 10Y Expected (2016) $244.8M 10Y Projected Actual v. Projected Revenues Sales Tax Revenues were originally estimated to generate $16 million per year Updated 2023 revenue estimates are projected to generate >$25 million per year The Infrastructure, Facilities and Equipment Plan includes long -term financing of approximately $70.8 million from the issuance of bonds via Resolution 2017-089 on June 6, 2017, in order to expedite the most critically needed repairs or replacements of citywide infrastructure. City has paid down the bond debt principal by 49% ($34.7 million) as of FY22-23 Page 21 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Measure P Citizens’ Oversight Committee Meeting:4th Thursday Quarterly (Jan, Apr, Jul, Oct) The committee is comprised of nine members consisting of five At-Large members, with at least one from each Council district, and four Designated members selected from candidates brought forward by select nominating authorities. The main function of the Measure P Citizens’ Oversight Committee (COC) is to review and report on City compliance with the provisions of Measure P, particularly with respect to the City’s accounting and expenditure of Measure P revenues. David Garcias (Term Exp. 2025) Chair: Page 22 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Measure P Citizens’ Oversight Committee Meeting:4th Thursday Quarterly (Jan, Apr, Jul, Oct) The main function of the Measure P Citizens’ Oversight Committee (COC) is to review and report on City compliance with the provisions of Measure P, particularly with respect to the City’s accounting and expenditure of Measure P revenues. Specific duties include: Review and comment on each year’s Finance Department Report, Measure P Spending Plan, and Auditor Report. Prepare an annual report regarding the Finance Department Report for presentation to the City Council at a Public Meeting Work with City staff to identify and apply ‘best practices’ for tracking and reporting on Measure P revenues and expenditures relative to other City revenue and expenditures. Role & Function The committee is comprised of nine members appointed to four-year terms, consisting of five At-Large members, with at least one from each Council district, and four Designated members selected from candidates nominated by the following Nominating Authorities: Chula Vista Chamber of Commerce Alliance of Californians for Community Empowerment San Diego & Imperial Counties Labor Union San Diego Taxpayers Association Parks and Recreation Commission Sustainability Commission David Garcias (Term Exp. 2025) Chair: About Page 23 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Maintaining Local Funding without Raising Taxes Funding is set to expire, unless voters choose to renew it. To continue upgrading and maintain streets, underground storm drains and other local infrastructure the City is considering a November 2024 ballot measure to renew this source of funding for an additional 10 years at the current rate, without raising taxes. Page 24 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Continued Funding Could be Used To: Fix potholes and pave and maintain local streets Clean up trash and litter along streets sidewalks and in other public areas Keep existing parks and recreations facilities safe, clean, and well-maintained Repair infrastructure including sidewalks, curbs and storm drains Make improvements to roads and intersections to better manage traffic congestion on City streets Repair or replace aging underground stormwater pipes that are at risk of collapse and creating sinkholes Address homeless encampments and increase cleanup efforts Page 25 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Fiscal Accountability and Local Control Required public disclosure of all spending Essential purchases such as groceries, prescription medicine, diapers, and feminine hygiene products would continue to be exempt from sales tax All funds must stay local in Chula Vista and no funds can be taken away by the State Renewal of local funding at current rates, with no increase to local sales tax Any local funding measure would include fiscal accountability requirements, including: Page 26 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Ballot Measure Planning Voter Survey Election Timing Tax Rate Political Landscape Non-Advocacy Communication Existing comms Informational mailers / digital ads Internal and external audiences Seek feedback Refine proposal Community readiness? Ballot Resolution/ Ordinance 75 words Projects & Programs Ballot Argument & Signers Official Vote (>88 days before Election) Volunteer leaders Fundraising Website/Social Endorsements Grassroots Lawn Signs Mailers Digital Ads Get Out the Vote © 2023 We are Here Nov 2024 election: Council Action Summer 2024 Page 27 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda "By successfully leveraging and investing our Measure P revenue to fund our priority infrastructure needs, the City has delivered on their promise to maintain a stronger, safer Chula Vista and improving the quality of life for our residents and visitors. " -DAVID GARCIAS CHAIR, MEASURE P CITIZENS OVERSIGHT COMMITTEE Page 28 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda Delivering on the Promise... Page 29 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda QUESTIONS Page 30 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda CITY OF CHULA VISTA PRINCIPAL RISK MANAGEMENT SPECIALIST DEFINITION To oversee, supervise and participate in highly independent specialized duties in one or more of the City’s Risk Management programs; may be assigned to one or more of the following areas: safety, public liability, insurance and disability management; and to perform other related duties as assigned. DISTINGUISHING CHARACTERISTICS The Supervisor level recognizes positions that perform full, first-line supervisory responsibilities including planning, assigning and evaluating the work of subordinates and are responsible for a program area within a work unit or department. SUPERVISION RECEIVED AND EXERCISED Receives direction from an assigned supervisor. Exercises direct supervision over assigned professional staff. ESSENTIAL FUNCTIONS – Functions may include, but are not limited to, the following: Plan, prioritize, assign, supervise and review the work of staff responsible for performing a variety of professional, technical and analytical work in support of the City’s risk management functions. Oversee, train and participate in the development, coordination and implementation of various risk management activities in the Risk Management Program for the city. Oversee professional staff in performing and conducting studies, special projects, and administrative and technical functions. Perform liaison function between administrators, employees, attorneys, management staff, service providers and members of the public. Plan, prioritize, assign and review the work of subordinate staff. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; monitor and control expenditures. Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. Page 31 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda CITY OF CHULA VISTA Principal Risk Management Specialist Page 2 of 6 Provide staff support in labor contract negotiations and arbitration as it relates to area(s) of expertise; interpret labor contracts to represented employees and department managers; draft and recommend contract language; research, analyze and report on contract proposals as needed. Assist in the development and revision of City human resources policies and procedures. Compile and develop information for special studies and reports from a variety of resources. Make recommendations for corrective actions where applicable and prepare written reports. Conduct training presentations for City staff at various levels and locations. Formulate, write and disseminate policies and procedures. Prepare and monitor program budget. Establish and maintain effective working relationships with those contacted in the course of work. Perform independent managerial and technical duties in the administration of assigned risk management program. Make program specific recommendations to various levels of management. Perform other duties as assigned. When Assigned to Safety (in addition to the above): Develop and present employee safety-training materials. Provide relevant safety information to departments. Compile data, maintain safety database and analyze illness, accident and injury data for trends. Implement special projects, including coordination, research and development of safety initiatives to solve hazards. Interpret, analyze and determine general occupational health and safety and industrial hygiene compliance in all City departments. Ensures City operations comply with OSHA laws and regulations. Spearhead the Citywide Safety Committee. Page 32 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda CITY OF CHULA VISTA Principal Risk Management Specialist Page 3 of 6 When Assigned to Loss Control Services/Public Liability and Insurance (in addition to the above): Ensure appropriate risk transfer techniques are being employed and documented. Review contracts and proposed activities to recommend appropriate insurance and indemnification provisions. Serve as the City’s alternate representative to the San Diego Pooled Insurance Program Authority. Administer the City's self-insured liability program. Collect from third parties for damages to city property. Prepare and present or defend small claims court actions. Coordinate and conduct investigations into public liability claims; interview claimants and employees. Work closely with City Attorney and outside counsel in claims management. Prepare insurance applications. Maintain records of losses, accidents, insurance certificates and other risk management related information. When Assigned to Disability Management (in addition to the above): Administer the City’s self-insured Workers’ Compensation and disability management programs. Serve as a liaison between the injured employees, third party administrators and departmental management. Ensure payroll is being reported accurately for employees out on disability related leaves. Maintain OSHA injury logs. Work with the other risk management programs to ensure recovery from third parties; employees receive all disability benefits which they are entitled and identify injury trends and conduct accident investigations. Ensure City’s disability management programs meet Federal, State and local laws and regulations. Facilitate return to work efforts. Page 33 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda CITY OF CHULA VISTA Principal Risk Management Specialist Page 4 of 6 Coordinate the delivery of the short and long term disability programs, FMLA, CFRA, SDI, workers compensation and union disability programs. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of assigning and reviewing the work of others. Principles of supervision, training and performance evaluations. Principles of budget monitoring. Basic principles and practices of Occupational Health and Safety Rules Industrial Hygiene. Principles and practices of safety program management. Research methods and techniques. OSHA laws and regulations. Government Code as it relates to tort claims. Labor Code as it relates to Worker’s Compensation. Claims processing in all areas of risk management. Pertinent local, state and Federal laws, ordinances and rules. Methods of data generation, data collection and data reporting. Methods and techniques of statistical research and analysis. English usage, spelling, grammar, and punctuation. Computer equipment and software applications related to area of assignment. Ability to: Organize, implement and direct human resources operations/activities. Develop and recommend policies and procedures related to assigned operations. Supervise, train and evaluate assigned staff. Page 34 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda CITY OF CHULA VISTA Principal Risk Management Specialist Page 5 of 6 Coordinate and conduct multi-phased projects and programs. Collect, compile and analyze complex information. Analyze and resolve problems. Prepare clear and concise reports. Operate computer equipment and software applications related to assignment. Communicate clearly and concisely, both orally and in writing. Use computer software, including word processing, database, spreadsheet and Power Point. Apply statistics and statistical methodology. Apply proper English usage, spelling, grammar, and punctuation. Work independently and manage a large volume of work. Solve problems with speed and accuracy and diplomacy. Communicate clearly and concisely, both orally and in writing. Identify and interpret complex regulations, laws and codes, and explain policies and procedures to employees and others. Perform independent research; collect, compile, analyze and present a variety of data in a meaningful way to various groups, agencies and management staff. Develop and implement various data collection and reporting systems. Establish and maintain effective working relationships with those contacted in the course of work, including irate citizens and employees suffering from illnesses or injuries. Make presentations to small and large groups. Page 35 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda CITY OF CHULA VISTA Principal Risk Management Specialist Page 6 of 6 Experience and Training Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Four years of responsible journey level work experience in a risk management related program. Training: Equivalent to a Bachelor’s degree in Public Administration, Occupational Health and Safety, Industrial Hygiene, Business Administration or a related field. License or Certificate Certificates: ARM, CEBS, CIH, CPCU, CSP or WCCP are highly desirable. Possession of a valid California driver’s license at time of appointment or the ability to arrange for transportation. PHYSICAL DEMANDS On an intermittent basis, sit at desk or computer workstation for long periods of time; intermittently walk (on uneven terrain under varying weather conditions) be exposed to dust, dirt, noise, insects, changes in temperature; stand, bend, squat, twist, crawl and reach to observe site conditions, enter confined spaces to assess safety; use a telephone or a radio to respond to calls and inquiries; use a keyboard to communicate through written means, review information and enter/retrieve data; see and read characters on a computer screen; lift light weight up to twenty pounds; drive a vehicle to various city locations, or that ability to arrange for transportation; attend meetings at various locations. WORKING ENVIRONMENT Work is performed in both outdoor and indoor settings under varying weather and temperature conditions. There is movement required from the office to other city worksites and offices. There is exposure to traffic in the external environment when going to outlying offices, meetings, or performing field inspections. Work is frequently disrupted by the need to respond to in-person and telephone inquiries and may work varying hours. 5/2024 Page 36 of 36 City of Chula Vista Civil Service Commission May 8, 2024 Agenda