HomeMy WebLinkAboutReso 2024-048
RESOLUTION NO. 2024-048
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE CONSULTANT SERVICES
AGREEMENTTO PROVIDE EMPLOYEE BENEFIT
INSURANCE BROKER SERVICES BETWEEN THE CITY AND
MARSH & MCLENNAN AGENCY LLC
WHEREAS, the City is desirous of retaining a qualified employee benefit insurance broker
WHEREAS,
& McLennan Agency LLCwas established in June 2019 to provide employee benefits insurance
broker services; and
WHEREAS, in order to procure these services in 2019,the City solicited proposals in
accordance with Chula Vista Municipal Code Section 2.56.110 for professionalservices, received
four proposals, and selected Marsh & McLennan Agency LLC as the most qualified amongst those
submitting; and
WHEREAS, Marsh & McLennan Agency LLC is a qualified and licensed insurance
broker for employee benefit insurance services; and
WHEREAS, Marsh & McLennan Agency LLC warrants and represents that it is
experienced and staffed in a manner such that it can continue to deliver the services required of
Consultant to the City in accordance with the timeframes and terms and conditionsof the
Agreement; and
WHEREAS, the agreement established in 2019 with Marsh & McLennan Agency LLC
expired on December 31, 2023, and the City is desirous of continuing and retaining employee
benefit insurance broker services from Marsh & McLennan Agency LLC until another Request
for Proposals process is successfully completed prior to the end of this agreement; and
WHEREAS, Chula Vista Municipal Code Section 2.56.110(H)(2) provides for the award
of a contract for professional consultant services, without competitive bidding, as impractical or
impossible by resolution of the City Council (for contracts with a maximum contract amount in
excess of $100,000)that the competitive bidding requirements are impractical, or impossible, or
that City interests would be materially better served by applying a different purchasing procedure,
the City Councilmay award the contract utilizing alternative procedures consistent with best
purchasing practices; and
WHEREAS, Marsh & McLennan Agency LLChas demonstrated their ability toperform
the scope of work of a benefits insurance broker, negotiate competitive health insurance premium
rates and has developed a strong partnership with the Human Resources Department and Health
Insurance Committee (consisting of representatives from Human Resources, Finance,all collective
bargaining units), which are both critical to the annual benefits renewal process; and
Resolution No. 2024-048
Page No.2
WHEREAS, compensation for Marsh & McLennan Agency LLCis based on monthly
broker commissions built into the employee insurance benefit plans and basedupon percentages
negotiated with the various insurance companies and paid directly to the broker by various
insurance companies; and
WHEREAS, considering that the preparation, execution of, and review of annual Benefits
Open Enrollment, approval to waive the competitive bid process would enable staff to continue
working with Marsh &McLennan Agency LLCwithin the normal annual benefits renewal
timeline and avoid disruption to strategic planning and implementation of the 2025 employee
benefits plans.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista,
that it approvesentering intotheConsultant Services Agreement to Provide Employee Benefit
Insurance Broker Servicesbetween the City and Marsh & McLennan Agency LLC,insubstantially
the form presented,with such modifications as may be required or approved by the City Attorney
and City Manager,a copy of which shall be kepton file in the Office of the City Clerk; waives the
competitive bidding process with respect to the Agreement, pursuant to CVMC Section
2.56.110(H)(2);and authorizesthe City Managerto negotiate the final terms of, and execute,the Agreement.
\[SIGNATURES ON THE FOLLOWING PAGE\]
Resolution No. 2024-048
Page No.3
Presented byApproved as to form by
Tanya TomlinsonJill D.S. Maland
Director of Human Resources/Risk ManagementLounsbery Ferguson Altona & Peak
Acting City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 26th day of March 2024 by the following vote:
AYES:Councilmembers: Chavez, Gonzalez, Preciado, and McCann
NAYS:Councilmembers:None
ABSENT:Councilmembers:None
John McCann, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA)
COUNTY OF SAN DIEGO)
CITY OF CHULA VISTA)
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2024-048 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 26th day of March 2024.
Executed this 26th day of March 2024.
Kerry K. Bigelow, MMC, City Clerk