HomeMy WebLinkAbout2024-03-14 CSC Special Meeting Post Agenda Packet
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**POST-MEETING AGENDA**
Date:Thursday, March 14, 2024
Time:5:30 p.m.
Location:City Hall, Bldg. #C, Conference Room B-129
276 Fourth Avenue, Chula Vista
Civil Service Commission Special Meeting
Public Comments: Public comments may be submitted to the Civil Service Commission in the
following ways:
In-person comments during the meeting. Join us for the Civil Service Commission meeting
at the time and location specified on this agenda to make your comments. Each person
will be allotted three (3) minutes to address the Commission.
•
Submit an eComment. Visit www.chulavistaca.gov/boardmeetings, locate this meeting,
and click the comment bubble icon. Click on the item you wish to comment on, then click
"Leave Comment."
•
Mail or email comments. Submit comments via email to CSC@chulavistaca.gov or by mail
to Civil Service Commission, 276 Fourth Ave, Chula Vista, CA 91910.
•
The commenting period will close three (3) hours before the meeting. All comments will be made
available to the Commission and the public.
Accessibility: Individuals with disabilities are invited to request modifications or accommodations in
order to access and/or participate in a Civil Service Commission meeting by contacting the Human
Resources Department Staff at CSC@chulavistaca.gov (California Relay Service is available for
the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting.
Pages
1.CALL TO ORDER
2.ROLL CALL
Commissioners Carbuccia, Strong, Vice Chair Fish, and Chair Nunez-Silva
3.PUBLIC COMMENTS 3
Persons may address the Commission on any subject matter within the
Commission’s jurisdiction that is not listed as an item on the agenda. State law
generally prohibits the Commission from discussing or taking action on any
issue not included on the agenda, but, if appropriate, the Commission may
schedule the topic for future discussion or refer the matter to staff. If you wish to
speak on any item, please fill out a "Request to Speak" form and submit it to the
Secretary prior to the meeting.
4.ACTION ITEMS
The Item(s) listed in this section of the agenda will be considered individually by
the Commission and are expected to elicit discussion and deliberation. If you
wish to speak on any item, please fill out a "Request to Speak" form and submit
it to the Secretary prior to the meeting.
4.1 Approval of Meeting Minutes 9
Approval of September 7, 2023 Meeting Minutes
Recommended Action:
Commission approve the minutes
4.2 Consideration to Approve the Addition of the Following Classifications to
the Classification Plan per Civil Service Rule 1.02 A (3)
12
Homeless Services Specialist I (ACE)•
Homeless Services Specialist II (ACE)•
Recommended Action:
Commission discuss and take action as appropriate
OTHER BUSINESS
5.STAFF COMMENTS
6.CHAIR'S COMMENTS
7.COMMISSIONERS' COMMENTS
8.ADJOURNMENT
to the regular meeting on April 4, 2024, at 5:00 p.m.
Materials provided to the Civil Service Commission related to any open-session
item on this agenda are available for public review by contacting the Human
Resources Department at CSC@chulavistaca.gov.
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda Page 2 of 21
Written Communications: 3/14/2024 Public Comment Item #3
Page 3 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
http://cvapps.chulavistaca.gov/weblink8/browse.aspx?
startid=154985&_ga=2.104349632.1930098379.1710063500-148177166.1709242775
On Wed, Mar 13, 2024 at 1:40 PM Robert > wrote:
should i continue?
On Wed, Mar 13, 2024 at 1:39 PM Robert <> wrote:
still no way to fnd it.
On Wed, Mar 13, 2024 at 1:35 PM Robert <> wrote:
Page 4 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
Page 5 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
should i continue? with the damages?
On Wed, Mar 13, 2024 at 1:19 PM Robert <> wrote:
april turns into MARCH 14?
On Thu, Mar 7, 2024 at 10:17 AM Robert <> wrote:
Page 6 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
SAME DAY CANCELLATION NOT GOOD THATS 2 THIS YEAR/
On Wed, Mar 6, 2024 at 1:44 PM Robert <> wrote:
On Wed, Mar 6, 2024 at 1:41 PM Robert <> wrote:
Page 7 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
NO EVENT. DAMAGES
HOW WOULD YOU LIKE PEOPLE TO KNOW OF YOUR MEETINGS YOU
HAVE TO MAKE IT AVAILABLE.
Page 8 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
1
REGULAR MEETING OF THE CIVIL SERVICE COMMISSION
Meeting Minutes
September 7, 2023, 5:00 p.m.
City Hall, Bldg. #C, Conference Room B-129
276 Fourth Avenue, Chula Vista
Present: Chair Carbuccia, Vice Chair Fish, Commissioner Nunez-Silva
Absent: Commissioner Sepulveda, Commissioner Strong
Also Present: Human Resources Manager Dempster, Assistant Director of
Human Resources Tomlinson
_____________________________________________________________________
1. CALL TO ORDER
A regular meeting of the Civil Service Commission of the City of Chula Vista was
called to order at 5:03 p.m. in Conference Room #B129, located in Building C, 276
Fourth Avenue, Chula Vista, California.
2. ROLL CALL
Chair Carbuccia called the roll.
3. PUBLIC COMMENTS
None
4. ACTION ITEMS
4.1 Approval of Meeting Minutes
Moved by Vice Chair Fish
Seconded by Commissioner Nunez-Silva
Page 9 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
2
Yes (3): Chair Carbuccia, Vice Chair Fish, and Commissioner Nunez-Silva
Result:Carried (3 to 0)
4.2 Selection of Chair and Vice Chair for Fiscal Year 2023-2024
Chair Carbuccia moved to nominate Commissioner Nunez-Silva as Chair
and Vice Chair Fish to continue as Vice Chair for fiscal year 2023-2024.
Moved by Chair Carbuccia
Seconded by Vice Chair Fish
Yes (3): Chair Carbuccia, Vice Chair Fish, and Commissioner Nunez-Silva
Result:Carried (3 to 0)
4.3 Consideration to Approve the Addition of the Following
Classification to the Classification Plan per Civil Service Rule 1.02 A
(3)
Moved by Commissioner Nunez-Silva
Seconded by Vice Chair Fish
Yes (3): Chair Carbuccia, Vice Chair Fish, and Commissioner Nunez-Silva
Result:Carried (3 to 0)
OTHER BUSINESS
5. STAFF COMMENTS
Tanya Tomlinson was introduced as Staff Liaison as well as Assistant Director of
Human Resources
6. CHAIR'S COMMENTS
Chair Carbuccia shared that she is excited for Courtney in her new position as
Deputy City Manager and excited for Tanya in her new role.
7. COMMISSIONERS' COMMENTS
Both Vice Chair Fish and Commissioner Nunez-Silva congratulated Courtney on
her promotion and are looking forward to working with both Erin and Tanya
8. ADJOURNMENT
The meeting was adjourned at 5:16 p.m.
Page 10 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
3
Minutes prepared by: Felipe Ladron de Guevara, Secretary
_________________________
Felipe Ladron de Guevara, Secretary
Page 11 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
CITY OF CHULA VISTA
DRAFT
HOMELESS SERVICES SPECIALIST I
DEFINITION
To provide a wide variety of duties in support of the City’s Homeless Services division, including
performing street outreach, providing direct assistance and support to individuals who are
homeless or at risk of becoming homeless, and performing related work as required.
DISTINGUISHING CHARACTERISTICS
The Homeless Services Specialist I classification is the entry-level class of the Homeless Services
Specialist series. The Homeless Services Specialist I class is distinguished from the II level by the
performance of less than the full range of duties assigned to the II level. Incumbent works under
immediate supervision while learning job tasks, progressing to general supervision as procedures
and processes of assigned area of responsibility are learned.
SUPERVISION RECEIVED AND EXERCISED
Receives immediate supervision from an assigned supervisor, progressing to general supervision.
ESSENTIAL FUNCTIONS – Functions may include, but are not limited to, the following:
Perform street outreach throughout the City where those experiencing homeless reside and
congregate, providing direct assistance and support to individuals who are homeless or at risk of
becoming homeless; serve as an advocate for participants in securing social services; provide
encouragement and support to participants in securing and/or following through on services.
Conduct walk-throughs of homeless bridge shelter(s) ensuring conditions are safe and clients are
adhering to shelter policies and procedures; communicate with the Public Works Department to
identify safety concerns and needed maintenance and repairs.
Receive and respond to community calls for service related to homelessness.
Conduct mobile outreach to homeless persons on the streets, social services venues and other
locations where they are located.
Screen and conduct intake and assessment interviews with homeless individuals, including
medical/mental health history, in order to identify social service needs and make appropriate
referrals; transport participants/clients as needed.
Provide administrative support for homeless prevention programs such as tenant-based rental
assistance.
Participate in community activities and projects.
Page 12 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
CITY OF CHULA VISTA
Homeless Services Specialist I
2
Establish and maintain liaison relationships with City staff, community organizations, law
enforcement, public and private agencies, business owners and operators, and the general public
in order to respond to specific concerns as it relates to homeless individuals and issues of
homelessness in general.
Develop relationships within the community, including local businesses, landlords, and other
service providers, to identify new and existing opportunities and build relationships to better assist
clients in accessing resources, employment services and housing.
Maintain timely and accurate documentation according to program requirements.
Prepare, complete, and submit reports, according to program requirements and as needed.
Build and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS
Knowledge of:
Principles and techniques of case management.
Community organizations and the services they provide.
Coordinated Entry System (CES) assessment information.
HUD Grant fund (HOME, CDBG, ESG) eligibility to support homeless prevention
programming.
Current social problems and issues and methods of approaching those problems and trends.
Methods and techniques of data collection, analysis, interpretation and report preparation.
Policies and procedures of assigned department.
Federal and state laws, regulations, ordinances, codes, and regulations related to
assignment.
Computer equipment and software applications related to assignment, such as Clarity
Homeless Management Information System (HMIS).
Principles and practices of modern office methods and procedures.
English usage, spelling, grammar, and punctuation.
Page 13 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
CITY OF CHULA VISTA
Homeless Services Specialist I
3
Ability to:
Read, interpret and write reports.
Respond to the public using tact and diplomacy.
Report inappropriate behavior to the proper authorities.
Operate and drive a City vehicle.
Work as a team member in a challenging changing environment.
Accompany clients to appointments for benefits, employment, and housing searches.
Clearly communicate ideas, in both written and verbal form, and to understand and relate
to the needs of program participants of all ethnic, cultural, educational, and socio-
economic backgrounds.
Analyze situations accurately and assess the needs of individual clients, family dynamics,
and potential barriers to service, and make decisions in accordance with regulations and
established policies.
Maintain professionalism, discretion, and independent judgment with clients.
Interpret data pertinent to caseload management and evaluate the effectiveness of efforts
in solving problems.
Organize and maintain cooperative relationships with community groups and resource
agencies.
Prepare and maintain records and reports.
Monitor client progress toward established goals.
Explain and interpret programs and policies to clients, agencies, and organizations.
Use initiative and sound independent judgment within established guidelines.
Interpret, apply and explain pertinent Federal, state and local laws, codes and regulations
as well as City and department policies and procedures.
Understand and follow oral and written instructions.
Maintain confidentiality of privileged information.
Page 14 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
CITY OF CHULA VISTA
Homeless Services Specialist I
4
Keep work related records and prepare reports using a computer.
Manage competing priorities; organize workload to ensure responsibilities are carried out
in a timely manner.
Establish and maintain cooperative-working relationships with those contacted in the
course of work.
Communicate with and coordinate with the public and other departments.
Communicate in Spanish is highly desirable.
Work with various cultural and ethnic groups in a tactful and effective manner.
Experience and Training
Any combination of education and/or experience and training that would likely provide the
required knowledge and abilities is qualifying. A typical way to obtain the knowledge and
abilities would be:
Experience:
One year of experience in homeless outreach and/or program implementation for
homeless adults.
Training:
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration or a related
field.
CPR/First Aid certification and Naloxone (Narcan) training must be obtained
within 90 days of employment.
PHYSICAL DEMANDS
On a continuous basis, sit at a desk, walk, or stand up for long periods of time. Intermittently twist
and reach office equipment; write or use keyboard to communicate through written means; may
lift or carry weight of up to 20 pounds. Drive a motorized vehicle, walk on uneven surfaces, kneel,
stoop, bend, and climb up or down slopes while conducting field work. See in the normal vision
range with or without correction to observe code violations, read typical business documents and
computer screens; hear in the normal range with or without correction.
Page 15 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
CITY OF CHULA VISTA
Homeless Services Specialist I
5
WORKING ENVIRONMENT
Work is performed both outdoors and indoors; outdoor work requires exposure to a variety of
traffic and weather conditions with possible exposure to hazardous materials; indoor work is
performed in a carpeted and air-conditioned office environment with fluorescent lighting and
moderate noise level.
Page 16 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
CITY OF CHULA VISTA
DRAFT
HOMELESS SERVICES SPECIALIST II
DEFINITION
To provide a wide variety of duties in support of the City’s Homeless Services division, including
performing street outreach, providing direct assistance and support to individuals who are
homeless or at risk of becoming homeless, and performing related work as required.
DISTINGUISHING CHARACTERISTICS
The Homeless Services Specialist II classification is the full-journey level class of the Homeless
Services Specialist series and has the ability to perform the full duties range of duties assigned
with only occasional instruction or assistance as unique situations arise. This class is distinguished
from the Homeless Services Specialist I in that it performs journey level work with a high level of
independence and may provide technical and functional guidance to subordinate staff.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from an assigned supervisor.
ESSENTIAL FUNCTIONS – Functions may include, but are not limited to, the following:
Perform street outreach throughout the City where those experiencing homeless reside and
congregate, providing direct assistance and support to individuals who are homeless or at risk of
becoming homeless; serve as an advocate for participants in securing social services; provide
encouragement and support to participants in securing and/or following through on services.
Conduct walk-throughs of homeless bridge shelter(s) ensuring conditions are safe and clients are
adhering to shelter policies and procedures; communicate with the Public Works Department to
identify safety concerns and needed maintenance and repairs.
Receive and respond to community calls for service related to homelessness.
Plan, assign, and direct the work of contract outreach workers performing the more routine
assignments to ensure the delivery of program services; review client cases.
Conduct mobile outreach to homeless persons on the streets, social services venues and other
locations where they are located.
Screen and conduct intake and assessment interviews with homeless individuals, including
medical/mental health history, in order to identify social service needs and make appropriate
referrals; transport participants/clients as needed.
Page 17 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
CITY OF CHULA VISTA
Homeless Services Specialist II
2
Provide administrative support for homeless prevention programs such as tenant-based rental
assistance.
Participate in community activities and projects.
Establish and maintain liaison relationships with City staff, community organizations, law
enforcement, public and private agencies, business owners and operators, and the general public
in order to respond to specific concerns as it relates to homeless individuals and issues of
homelessness in general.
Develop relationships within the community, including local businesses, landlords, and other
service providers, to identify new and existing opportunities and build relationships to better assist
clients in accessing resources, employment services and housing.
Maintain timely and accurate documentation according to program requirements.
Prepare, complete, and submit reports, according to program requirements and as needed.
Build and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service.
Perform related duties as assigned.
MINIMUM QUALIFICATIONS
Knowledge of:
Principles and techniques of case management.
Community organizations and the services they provide.
Coordinated Entry System (CES) assessment information.
HUD Grant fund (HOME, CDBG, ESG) eligibility to support homeless prevention
programming.
Current social problems and issues and methods of approaching those problems and trends.
Methods and techniques of data collection, analysis, interpretation and report preparation.
Policies and procedures of assigned department.
Federal and state laws, regulations, ordinances, codes, and regulations related to
assignment.
Page 18 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
CITY OF CHULA VISTA
Homeless Services Specialist II
3
Computer equipment and software applications related to assignment, such as Clarity
Homeless Management Information System (HMIS).
Principles and practices of modern office methods and procedures.
English usage, spelling, grammar, and punctuation.
Ability to:
Read, interpret and write reports.
Respond to the public using tact and diplomacy.
Report inappropriate behavior to the proper authorities.
Operate and drive a City vehicle.
Work as a team member in a challenging changing environment.
Accompany clients to appointments for benefits, employment, and housing searches.
Clearly communicate ideas, in both written and verbal form, and to understand and relate
to the needs of program participants of all ethnic, cultural, educational, and socio-
economic backgrounds.
Analyze situations accurately and assess the needs of individual clients, family dynamics,
and potential barriers to service, and make decisions in accordance with regulations and
established policies.
Maintain professionalism, discretion, and independent judgment with clients.
Interpret data pertinent to caseload management and evaluate the effectiveness of efforts
in solving problems.
Organize and maintain cooperative relationships with community groups and resource
agencies.
Prepare and maintain records and reports.
Monitor client progress toward established goals.
Explain and interpret programs and policies to clients, agencies, and organizations.
Use initiative and sound independent judgment within established guidelines.
Page 19 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
CITY OF CHULA VISTA
Homeless Services Specialist II
4
Interpret, apply and explain pertinent Federal, state and local laws, codes and regulations
as well as City and department policies and procedures.
Understand and follow oral and written instructions.
Maintain confidentiality of privileged information.
Keep work related records and prepare reports using a computer.
Manage competing priorities; organize workload to ensure responsibilities are carried out
in a timely manner.
Establish and maintain cooperative-working relationships with those contacted in the
course of work.
Communicate with and coordinate with the public and other departments.
Communicate in Spanish is highly desirable.
Work with various cultural and ethnic groups in a tactful and effective manner.
Experience and Training
Any combination of education and/or experience and training that would likely provide the
required knowledge and abilities is qualifying. A typical way to obtain the knowledge and
abilities would be:
Experience:
Two years of experience in homeless outreach and/or program implementation for
homeless adults.
Training:
Equivalent to a Bachelor's degree from an accredited college or university with
major course work in public administration, business administration or a related
field.
CPR/First Aid certification and Naloxone (Narcan) training must be obtained
within 90 days of employment.
Page 20 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda
CITY OF CHULA VISTA
Homeless Services Specialist II
5
PHYSICAL DEMANDS
On a continuous basis, sit at a desk, walk, or stand up for long periods of time. Intermittently twist
and reach office equipment; write or use keyboard to communicate through written means; may
lift or carry weight of up to 20 pounds. Drive a motorized vehicle, walk on uneven surfaces, kneel,
stoop, bend, and climb up or down slopes while conducting field work. See in the normal vision
range with or without correction to observe code violations, read typical business documents and
computer screens; hear in the normal range with or without correction.
WORKING ENVIRONMENT
Work is performed both outdoors and indoors; outdoor work requires exposure to a variety of
traffic and weather conditions with possible exposure to hazardous materials; indoor work is
performed in a carpeted and air-conditioned office environment with fluorescent lighting and
moderate noise level.
Page 21 of 21
City of Chula Vista Civil Service Commission
March 14, 2024 Agenda