HomeMy WebLinkAboutReso 2023-158
RESOLUTION NO. 2023-158
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ADOPTING REVISED FINANCIAL
REPORTING AND TRANSFER AUTHORITY POLICY
WHEREAS, on January 23, 1996, the City Council of the City of Chula Vista adopted the
Financial Reporting and Transfer Authority Policy by Resolution No. 18191; and
WHEREAS, on November 8, 2022, the City Council of the City of Chula Vista adopted an
and
other minor language updates to the Financial Reporting and Transfer Authority Policy by
Resolution No. 2022-250; and
WHEREAS, staff is recommending additional minor language updates to Section 3 of the
Financial Reporting and Transfer Authority Polic
.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista,
that it adopts the updated Council Policy 220-02
attached hereto as Exhibit 1.
\[SIGNATURES ON THE FOLLOWING PAGE\]
Resolution No. 2023-158
Page No. 2
Presented by Approved as to form by
Sarah Schoen Jill D.S. Maland
Director of Finance/Treasurer Lounsbery Ferguson Altona & Peak
Acting City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
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California, this 17 day of October 2023 by the following vote:
AYES: Councilmembers: Cardenas, Chavez, Gonzalez, Preciado, and McCann
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
John McCann, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2023-158 was duly passed, approved, and adopted by the City Council at a regular
th
meeting of the Chula Vista City Council held on the 17 day of October 2023.
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Executed this 17 day of October 2023.
Kerry K. Bigelow, MMC, City Clerk
COUNCIL POLICY
CITY OF CHULA VISTA
POLICY
SUBJECT: FINANCIAL REPORTING AND EFFECTIVE
NUMBER
PAGE
TRANSFER AUTHORITY
DATE
220-02 10/17/2023 1 OF 2
ADOPTED BY: Resolution No. 18191 (01/23/96) DATED: 1/23/1996
AMENDED BY: 2022-250 (11/08/2022); 2023-158 (10/17/2023)
Purpose
To clarify the authority for budget transfers which may be required to fund needed services in each city
department within a given fiscal year.
Reference
City Charter Section 504.c - the Finance Director shall… have control over all expenditures to ensure
that budget appropriations are not exceeded…
Section 504.f - Submit to the City Council through the City Manager a quarterly statement of all
receipts and disbursements in sufficient detail to show the exact financial condition of the City
Policy
It is the intent of the City Council that the budget authorization be maintained and that transfers
should be limited and used only when it is necessary to continue the effective operations of the City.
This policy shall establish guidelines for determining the authority level of transfers within the
departments.
It is the City Manager’s responsibility to maintain the integrity of the adopted budget and to allow
transfers only as a means for continuing the programs and policies of the City Council as approved
via the budgetary process. Department heads shall be held responsible to exercise adequate financial
controls to ensure the accomplishment of scheduled work programs withing available appropriations.
Departments shall maintain budgetary control at the budget category level rather than by line item to
give flexibility of operations. Toward this end, the following guidelines are established:
1. Budgetary control shall be established at the budget category level, i.e. Personnel Services,
Supplies & Services Utilities, etc., giving departments the flexibility to manage within broader
limits, rather than controlling at the individual line item account level.
2. Council approval shall be required for all transfers of appropriations between departments,
regardless of amount.
3. Council approval shall be required for transfers of appropriations which are greater than
$75,000 between budget categories within a department.
4. The City Council delegates authority to the City Manager for approval of transfers of
appropriations up to and including $75,000 between budget categories within the same
department upon certification by Director of Finance that appropriations are available.
Attachment 3
COUNCIL POLICY
CITY OF CHULA VISTA
POLICY
SUBJECT: FINANCIAL REPORTING AND EFFECTIVE
NUMBER
PAGE
TRANSFER AUTHORITY
DATE
220-02 10/17/2023 2 OF 2
ADOPTED BY: Resolution No. 18191 (01/23/96) DATED: 1/23/1996
AMENDED BY: 2022-250 (11/08/2022); 2023-158 (10/17/2023)
5. The City Council shall receive a quarterly status report \[required by Charter section 504(f)\],
from the Director of Finance which provides actual vs. budgetary comparisons by department,
as well as projections for fiscal year. This report will include a listing of any transfers within
departments.