HomeMy WebLinkAboutReso 2023-101
RESOLUTION NO. 2023-101
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AGREEMENT WITH
WINBOURNE CONSULTING INC. TO PROVIDE PROJECT
MANAGEMENT SERVICES FOR A RECORDS
MANAGEMENT SYSTEM
WHEREAS, the Police Department relies on its Records Management System as the core
repository and tracking system for most police department records, including but not limited to
crime reports, arrest reports, investigative reports, and vehicle impounds; and
WHEREAS, the existing Records Management System is obsolete, inefficient, and past its
lifetime; and
WHEREAS, the Police Department is seeking a professional services agreement to provide
expertise and project management services to assist the Department with the effective and timely
upgrade of the Records Management System; and
WHEREAS, because of their specific expertise and track record of success, the Police
Department is requesting to waive the formal bid requirement and approve the agreement with
Winbourne Consulting to provide project management services for the upgrade of the Records
Management System as allowed by Chula Vista Municipal Code section 2.56.110(H)(2); and
WHEREAS, Winbourne Consulting, LLC warrants and represents that it is experienced
and staffed in a manner such that it can deliver the services required to the City in accordance with
the time frames and the terms and conditions of the agreement; and
WHEREAS, the negotiated agreement with Winbourne Consulting, LLC shall have an
initial term through June 30, 2024 with one, one-year optional extension authorized.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista
that it approves the Project Management Services Agreement for a Records Management System
between the City and Winbourne Consulting, Inc., in the form presented, with such minor
modifications as may be required or approved by the City Attorney, a copy of which shall be kept
on file in the Office of the City Clerk and authorizes and directs the City Manager to execute same.
\[SIGNATURES ON THE FOLLOWING PAGE\]
Resolution No. 2023-101
Page No. 2
Presented by Approved as to form by
Roxana Kennedy Jill D.S. Maland
Chief of Police Lounsbery Ferguson Altona & Peak
Acting City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 25th day of July 2023 by the following vote:
AYES: Councilmembers: Cardenas, Chavez, Gonzalez, Preciado, and McCann
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
John McCann, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2023-101 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 25th day of July 2023.
Executed this 25th day of July 2023.
Kerry K. Bigelow, MMC, City Clerk