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HomeMy WebLinkAbout2022-04-28 MP COC MinutesCITY OF CHUtAVISTA REGULAR MEETING OF THE MEASURE P CITIZENS' OVERSIGHT COMMITTEE Meeting Minutes April 28, 2022, 6:00 p.m. John Lippitt Public Works, Center Lunchroom 1800 Maxwell Rd., Chula Vista Present: Committee Member Enriquez, Committee Member Freels, Committee Member Martinez, Committee Member Redo, Committee Member Saldivar, Chair Garcias Absent: Committee Member Ilyas, Committee Member Lengyel Also Present: Deputy City Manager Broughton, Director of Community Services Lamb, Assistant Director of Public Works Aguilar, Budget & Analysis Manager Prendell, Director of Public Works Little 1. CALL TO ORDER A regular meeting of the Measure P Citizens' Oversight Committee of the City of Chula Vista was called to order at 6:07 p.m. in the Public Works Center, located at 1800 Maxwell Road, Chula Vista California. Committee Member Freels joined the meeting at 6:14 pm. 2. ROLL CALL Ed Prendell called the roll. 1 3. CONSENT CALENDAR 3.1 CONSIDERATION OF EXCUSED ABSENCE(S) Moved by Committee Member Redo Seconded by Committee Member Enriquez Excuse the absence(s). Result: Carried 3.2 APPROVAL OF MEETING MINUTES OF OCTOBER 28, 2021. Moved by Committee Member Redo Seconded by Committee Member Enriquez Approve the meeting minutes. Result: Carried 4. PUBLIC COMMENTS 5. ACTION ITEMS 5.1 CONSIDERATION OF AMENDMENTS TO THE FY23-27 MEASURE P SPENDING PLAN Deputy City Manager Broughton gave an overview of the action items and the changes made to the spending plan. Sr. Civil Engineer Salsman provided a detail overview regarding the changes to project spending. Committee members asked questions, staff responded. Moved by Committee Member Redo Seconded by Committee Member Freels 1. Review and comment on the revised Measure P Spending Plan; 2. Find the Spending Plan consistent with the Council approved Measure P Infrastructure, Facilities and Equipment Expenditure Plan; and 3. Recommend City Council approval of the revised FY23-27 Measure P Spending Plan. Result: Carried 2 5.2 CONSIDERATION OF THE FY21 MEASURE P INDEPENDENT AUDIT Director of Finance Schoen provided a summary of the audit. Committee members asked questions, staff responded. Moved by Committee Member Freels Seconded by Committee Member Redo a. Review and comment on the FY21 Measure P Independent Audit; and b. Accept Audit findings that (1) the FY21 Measure P Audit complies with terms of Measure P ordinance and that (2) funds were spent in FY21 in accordance with Measure P Spending Plan; and c. Recommend that staff report Audit findings to City Council Result: Carried 5.3 CONSIDERATION OF THE FINANCE DEPARTMENT REPORT (FISCAL YEAR 2022/23 BUDGET) Director of Finance Schoen provided a summary of the Finance Department report. Committee members asked questions, staff responded. Moved by Committee Member Enriquez Seconded by Committee Member Freels a. Review and comment on the FY23 Finance Department Report; and b. Recommend City Council approval of the FY22/23 Budget. Result: Carried 5.4 CONSIDERATION OF THE DRAFT MEASURE P ANNUAL REPORT Director of Finance Schoen provided a summary of the annual report. Committee members provided comments. Moved by Committee Member Redo Seconded by Committee Member Saldivar Approve the Draft Annual Report prepared on the Committee's behalf and request staff schedule the report for presentation to City Council by the Committee Chair. 3 Yes (6): Committee Member Enriquez, Committee Member Freels, Committee Member Martinez, Committee Member Redo, Committee Member Saldivar, and Chair Garcias Result: Carried (6 to 0) 6. PRESENTATIONS 6.1 MEASURE P ACCOUNTING AND ADMINISTRATION Budget and Analysis Manager Prendell reviewed second quarter expenditures. Committee members commented, staff responded. Budget and Analysis Manager Prendell reviewed third quarter expenditures. 6.2 MEASURE P PROJECT UPDATES Director of Public Works Little reviewed the Public Works projects completed and in progress. Committee members made comments and asked questions, staff responded. Sr. Civil Engineer Salsman reviewed the projects for Engineering. Director of Community Services Lamb reviewed projects for Community Services. Committee members asked questions, staff responded. 7. STAFF COMMENTS 8. COMMITTEE MEMBER'S COMMENTS 9. ADJOURNMENT The meeting was adjourned at 7:22 p.m. Minutes prepared by. Xiomara Dodson, Secretary C!