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Home My WebLink About2023-04-27 PRC Agenda SPECIALMEETING OF THE PARKS AND RECREATION COMMISSION Meeting Minutes May05, 2022, 6:30 p.m. VeteransRecreation Center 785 E. Palomar Street Chula Vista, CA 91911 Present:Commissioner Conser, Commissioner Enriquez,Commissioner Gregorio, Commissioner Padilla, Chair Zarem Absent: None _____________________________________________________________________ 1.CALL TO ORDER A special meeting of the Parks and Recreation Commission of the City of Chula Vista was called to order at 6:35 p.m. at Veterans Park Recreation Center. 2.ROLL CALL 3.PUBLIC COMMENTS No public comment. 4.PRESENTATIONS 4.1Veterans Park Recreation Center -ProgramShowcase Commission heard the presentation. 5.ACTION ITEMS 5.1Approval of Meeting Minutes of November 18, 2021, and February 10, 2022 1 Commission approved the minutes Moved byCommissioner Enriquez Seconded byCommissioner Padilla RESULT:Carried 5.2Approval and Recommendation to City Council of Fiscal Year 2022- 2023 Proposed Budget for Parks and Recreation Commission approved FY 2022-2023 proposed budget for Parks and Recreation. Moved byCommissionerConser Seconded byCommissioner Padilla RESULT:Carried 6.STAFF COMMENTS PRM Ellis updated the commission on MobileRec, Neptune Radio installations throughout the centers, Upcoming Kids to Park Day on May 21, 2022, Loma Verde construction update; due to open summer 2023. 7.CHAIR COMMENTS None 8.COMMISSIONERS' COMMENTS None 9.ADJOURNMENT The meeting was adjourned at 7:49 p.m. Minutes prepared by: Geovanna Gonzalez,Secretary _________________________ Geovanna Gonzalez, Secretary 2 SPECIALMEETING OF THE PARKS AND RECREATION COMMISSION Meeting Minutes July21, 2022, 6:30 p.m. Parkway CommunityCenter 373 Park Way Chula Vista, CA 91910 Present:Commissioner Conser, Commissioner Enriquez,Commissioner Gregorio,Chair Zarem Absent: Commissioner Padilla _____________________________________________________________________ 1.CALL TO ORDER A special meeting of the Parks and Recreation Commission of the City of Chula Vista was called to order at 6:32p.m. at Parkway Community Center. 2.ROLL CALL 3.PUBLIC COMMENTS No public comment. 4.PRESENTATIONS 4.1Presentation by Christy Vasquez, City of Chula Vista, on Youth Sports and Parkway Community Center Commission heard the presentation. 4.2Presentation by Karina Craig, City of Chula Vista, on the Aquatics Department 1 Commission heard the presentation. 4.3Presentation and update by City of Chula Vista Tim Farmer, Sam Alzubaidi, and Mark Caro, on the Rice and Snake Canyon Loop Trail Program. Commission heard the presentation and provided feedback as appropriate. 4.4Presentation by TAVA District Manager, on requesting Commission support for a grant application for landscape design at Memorial Park Commission approved the letter of support for TAVA to submit a grant application for the CREATE Chula Vista grant program for landscape design to convert a portion of Memorial Park to a plaza. Commission authorized Chair Zarem to sign the letter of support on behalf of the Parks and Recreation Commission. 5.ACTION ITEMS 5.1Selection of Commission Chair and Vice-Chair for Fiscal Year 2022- 2023 Commission selected Commission Chair and Vice-Chair for Fiscal Year 2022-2023 Moved byCommissioner Gregorio Seconded byCommissionerConser Yes (4): Commissioner Conser, Commissioner Enriquez, Commissioner Gregorio, Commissioner Zarem RESULT:Carried 5.2Nomination of up to Three Commissioners to serve on the Measure P Commissionnominated commissioner Enriquez to serve on the Measure PCOC. Moved byCommissionerGregorio Seconded byCommissioner Conser 2 Yes (4): Commissioner Conser, Commissioner Enriquez, Commissioner Gregorio, Commissioner Zarem 5.3Develop and Discuss Parks and Recreation Commission Goals and Objectives for Fiscal Year 2022-2023 Commission discussed and developed Goals and Objectives for Fiscal Year 2022-2023 Moved byCommissioner Enriquez Seconded byCommissioner Conser Yes (4): Commissioner Conser, Commissioner Enriquez, Commissioner Gregorio, Commissioner Zarem 5.4Discussion Regarding Annual Report of Activities and Authorize Chair to work with Staff to Finalize and Submit Commission discussed and authorized Chair Zarem to finalize and submit Annual Report of Activities to city staff. Moved byCommissioner Gregorio Seconded byCommissioner Enriquez Yes (4): Commissioner Conser, Commissioner Enriquez, Commissioner Gregorio, Commissioner Zarem RESULT:Carried 6.STAFF COMMENTS PRM Ellis updated the commission in July is Parks and Recreation Month Campaign. Ellis mentioned the Champions Run coming up. 7.CHAIR COMMENTS None 8.COMMISSIONERS' COMMENTS 3 Commissioner Enriquez updated the commission on Measure PCOC regarding the Columbus Statue; the City of Chula Vista put out requests for interest. 9.ADJOURNMENT The meeting was adjourned at 8:14p.m. Minutes prepared by: Geovanna Gonzalez,Secretary _________________________ Geovanna Gonzalez, Secretary 4 SPECIALMEETING OF THE PARKS AND RECREATION COMMISSION Meeting Minutes October 03, 2022, 6:30 p.m. Montevalle CommunityCenter 840 Duncan Ranch Road Chula Vista, CA 91914 Present:Commissioner Conser, Commissioner Enriquez,Commissioner Gregorio,Commissioner Padilla, Chair Zarem Absent: None. _____________________________________________________________________ 1.CALL TO ORDER A special meeting of the Parks and Recreation Commission of the City of Chula Vista was called to order at 6:35p.m.at MontevalleCommunity Center. 2.ROLL CALL 3.PUBLIC COMMENTS No public comment. 4.PRESENTATIONS 4.1Presentation by Kevin Rose on Proposed Ultimate 5 Soccer Development Project at Salt Creek Park Commission heard the presentationand recommended the proposed Ultimate 5 Soccer Development Project at Salt Creek Park Moved byCommissioner Gregorio Seconded byCommissioner Conser 1 Yes (4): Commissioner Conser, Commissioner Enriquez, Commissioner Gregorio, Commissioner Zarem RESULT:Carried 5.STAFF COMMENTS PRM Contrerasupdated the commissionChampions Runoutcome and statistics. 6.CHAIR COMMENTS Chair Zarem requested FRIENDS of Parks and Recreation to come present to the commission. 7.COMMISSIONERS' COMMENTS None. 8.ADJOURNMENT The meeting was adjourned at 7:30p.m. Minutes prepared by: Geovanna Gonzalez,Secretary _________________________ Geovanna Gonzalez, Secretary 2 REGULARMEETING OF THE PARKS AND RECREATION COMMISSION Meeting Minutes January 19, 2023, 6:30 p.m. Norman Park SeniorCenter 270 F Street Chula Vista, CA 91910 Present:Commissioner Conser, Commissioner Enriquez,Commissioner Gregorio,Commissioner Padilla, Chair Zarem Absent: None. _____________________________________________________________________ 1.CALL TO ORDER A regularmeeting of the Parks and Recreation Commission of the City of Chula Vista was called to order at 6:31p.m.at MontevalleCommunity Center. 2.ROLL CALL 3.PUBLIC COMMENTS No public comment. 4.PRESENTATIONS 4.1Presentation by Martin Calvo, FRIENDS of Chula Vista Parks and Recreation Commission heard the presentation. 4.2Presentation by Samuel Oludunfe, City of Chula Vista, Public Works Commission heard the presentation. 1 5.STAFF COMMENTS Aquatic Supervisor III, Karina Craig provided an update on Loma Verde Segments 1 & 2. PRM Ellis provided update on Norman Park Senior Center bocce ball courts, due to be complete March 2023. 6.CHAIR COMMENTS None. 7.COMMISSIONERS' COMMENTS None. 8.ADJOURNMENT The meeting was adjourned at 8:08p.m. Minutes prepared by: Geovanna Gonzalez,Secretary _________________________ Geovanna Gonzalez, Secretary 2 Parks and Recreation Commission AGENDA STATEMENT DATE: APRIL 27, 2023 ITEM TITLE:C ONSIDERATION TO ALLOW OFF LEASH DOG ACCESS WITHOUT FENCED BOUNDARIESAT HILLTOP P ARK Gil Contreras, Acting Parks & Recreation Administrator, SUBMITTED BY: Community Services Department Tracy Lamb, Community Services Director REVIEWED BY: SUMMARY At the request of Council, considerthe proposal to allowoff leash dog accesswithout fenced boundariesat Hilltop Park. ENVIRONMENTAL NOTICE The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15061(b)(3). ENVIRONMENTAL DETERMINATION The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15061(b)(3), because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Thus, no further environmental review is required. RECOMMENDATION: TheParksand Recreation Commission considerthe proposal to allow off leash dog access without fenced boundaries, provide input, and, if approvedrecommend to Council. 04/27/2023 Page 2 of 4 DISCUSSION: The City of Chula Vista parks system is comprised of 65 publicly maintained parks, of which, 9 have designated off -leash, fenced dog runs. There are an additional 6 future parks that will have designated off-leash, fenced dog runs as well. The City of Chula Vista currently only has one identified park that allows off-leash dog access without fenced boundaries. In 2019, City Council approved a pilot program for an off-leash, unfenced area for dogs at Memorial Park. This location has a steady number of patrons throughout the day. There have been few reported incidents over the past 4 years. This proposal would allow an off-leash dog area at Hilltop Park without fenced boundaries. Currently, the park is used for purposes other than dog access, such as picnicking, sporting games, special events, or passive use. If approved, the access would begin June 1, 2023. If City staff feels the program is contrary to the safe and equitable use of park facilities, City staff may suspend the program without notice and report to City Council for further direction of the program. With the implementation of this program, there will be signs posted along the boundary of the access areas stating rules and regulations including restrictions, along with contact information for Chula Vista Park Rangers or Chula Vista Animal Control Officers so users can report violations of the rules. Establishing the off-leash dog areas in parks would have several benefits, including the following: A new way to activate the parks provide a socialization point for dog owners encourage responsible dog ownership by signing and promoting sanitary practices, license policies, and vaccination requirements provide an opportunity for dog owners within walking distance a chance to allow their dogs to run in a park off leash. Staff have several concerns regarding the establishment of this proposal. These concerns are: burning turf as well as damage due to use on water-saturated turf negative interactions between off leash dogs and human users of the park negative interactions between multiple off leash dogs dog waste not being picked up by the owners dogs running into the streets park users not comfortable with dogs no longer willing to patronize the park out of fear. 04/27/2023 Page 3 of 4 following: must be fenced to segregate unleashed dogs from other park users. Segregation by fencing is necessary to protect the City from liability from foreseeable incidents on our property: loose dogs biting people in the parks or nearby areas, tripping people or knocking them down (particularly small children or people walking with a cane or walker), running into the street and causing a motor vehicle accident, chasing a bicyclist on the street and causing an accident, biting dogs who are leashed in compliance with our existing laws, bringing claims attributed to disease from dog/urine waste in the grass. Dog owners are responsible for damage or injury caused by their pets, assuming they can be found, but the City would be subject to claims and brought into lawsuits for creating a dangerous environment. Additionally, the dog park must be professionally designed to ensure a safe facility and handicap access and to The Chula Vista Municipal Code allows for administrative provisions to designate areas of parks lawful to turn loose or allow dog access (CVMC Section 2.66.130). City Staff would be required to post signage stating the boundaries of the off-leash dog access and regulations for the use of the designated areas. Posted regulations would include dog owners required to clean up after their dogs, dog owners required to maintain control of their dogs, dogs required to have current license, shots and no contagious diseases, and to limit excessive barking, hours of operation, among other regulations. In conclusion, we are seeking feedback from the Commission and consideration to proceed with adding a second location off-leash dog area, without fenced boundaries at Hilltop Park. DECISION MAKER CONFLICT Staff has reviewed the property holdings of the Parks & Recreation Commission members and has found no property holdings within 1,000 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(7) Staff is not independently aware, and has not been informed by any Parks & Recreation Commission member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT YEAR FISCAL IMPACT The current-year fiscal impact to the general fund is estimated at $2,500. To implement the program, staff will need to purchase and erect 4 signs and posts at each park identified to notify users of the boundaries as well as the rules and regulations. At each signpost, dog waste bag 04/27/2023 Page 4 of 4 dispensers, with waste containers, will need to be added. Parks Maintenance staff must replace the dog waste bags regularly. There may be additional costs for turf repair if damaged due to improper use of the facility. Additional costs may be incurred due to claims against the City for creating a dangerous condition. ONGOING FISCAL IMPACT Annual expenses would include the weekly replacement of dog waste bags, turf repair and power washing hardscapes. The annual fiscal impact to the general fund for subsequent years is estimated at $700. Additional costs may be incurred due to claims against the City for creating a dangerous condition. ATTACHMENTS Off -Leash Dog Park Presentation 4.27.23 Prepared by: Gil Contreras, Acting Parks & Recreation Administrator Parks and Recreation Commission AGENDA STATEMENT DATE: APRIL 27, 2023 ITEM TITLE: R ECOMMENDATION TO APPROVE THE P ARK M ASTER P LANFOR THE R ENOVATIONS TO E UCALYPTUS P ARK. Bethany McDonnell, Landscape Architect SUBMITTED BY: Development Services Department REVIEWED BY: Laura C. Black, AICP, Director of Development Services Tracy Lamb, Director of Community Services Patricia Ferman, Principal Landscape Architect SUMMARY This reportpresents the Park Master Plan for theproposed renovations to Eucalyptus Park which is an existing 19.69-acre community park servingthe northwestern area of Chula Vistaandseeks Parks recommendation to approvethe Park Master Plan. ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act and has determined that the project qualifies for a Categorical Exemption pursuant to State CEQA Guidelines Section 15301 Class 1 (Existing Facilities), Section 15303 class 3 (New Construction or Conversion of Small Structures), and Section 15304 Class 4 (Minor Alterations to Land) because the proposed actions would not result in a significant effect on the environment, create a cumulative impact, damage a scenic highway, or cause a substantial adverse change in the significance of a historical resource. Thus, no further environmental review is required. RECOMMENDATION: That the Parksand Recreation Commission recommend approval ofthe Park Master Plan for the renovationofEucalyptus Park which stretches along C Street, between 5th Avenue and 4th Avenue in western Chula Vista. DISCUSSION: Background Eucalyptus Park was the first park built within the City of Chula Vista in 1927. It is a 19.69-acre community park which serves the northwestern area of Chula Vista. Renovating this existing park would provide thecommunity with expanded recreation offerings and renovated amenities. 04/27/2023, Item_____ Page 2 of 4 Funding In March 2021, the City submitted a grant application for the Statewide Parks Program Round 4 to obtain funding for the renovation of Eucalyptus Park. On February 2, 2022, the City entered into a Grant Contract SW-37-015 for a not to exceed amount of $7,140,000 for the design, pre- construction services, and construction of a portion of Eucalyptus Park. As part of the grant application $750,000 of the allocated funds were designated to help fund a portion of the tenant improvements for Casa Casillas, which is located along Fourth Ave, adjacent to the park site. In accordance with the terms of the grant, the park shall open to the public in March 2025. Grant Project Scope The Eucalyptus Park Master Plan has developed and identified the locations of focal recreation features as outlined per the grants scope of work. These features include the construction of a multi-purpose field with lighting, interactive water feature, skate/scooter plaza, bike skills park, perimeter walking path with fitness equipment, and pickleball courts with lighting. The grant scope of work also identified renovations work for existing features such as the playground, dog park, parking lot, lighting and fencing around the park. Design Consultant On August 26, 2022 the City of Chula Vista issued a Request for Proposal (RFP) from qualified design teams to develop the master plan, park design, 100% construction documents, specifications and construction administration based on the conceptual plan included within the awarded grant application for Eucalyptus Park. The RFP deadline for submission was due on September 23, 2022. A total of 9 design firms responded to the RFP and the City of Chula Vista selected and entered into an agreement with KTUA on October 25, 2022, to provide design, pre-construction, and construction administration for the Eucalyptus Park renovations. Construction of the park renovations will be completed under a separate solicitation and contract. Community Outreach In November of 2020, City staff held three virtual public community meetings to understand what the community had envisioned for the park. An overview map of the project site was presented, and a discussion was had regarding the current park features, some site conditions to be aware of and then asked the participants to provide what they felt were necessary features to be added to the park. As the ideas tapered off, the city identified the features that had the most input and interest and included those within the grant application. On January 19, 2023, City staff and KTUA hosted a community workshop at Feaster Charter School at 6:00pm to update the community on the status of the renovation work for Eucalyptus Park. KTUA presented a park program plan which highlighted existing features to be enhanced (stormwater channel, parking lot, and dog park improvements), accessibility upgrades (connection to Menzel field and perimeter walking path with fitness equipment), and the addition and/or renovation of active play amenities (playground equipment, interactive water feature, skate/scooter plaza, bike skills park, artificial turf multi-purpose field, and lit pickleball courts). After the presentation, KTUA provided an in-person survey, as well as an online survey to generate feedback regarding the proposed park program. The project survey highlighted the park amenities based on the grant scope of work and encouraged the public to rate what features, and amenities 04/27/2023, Item_____ Page 3 of 4 were most important to them. Ninety-four surveys were returned and KTUA analyzed the data and put it into a visually presentation form. A second community workshop was hosted by City staff and KTUA on March 23, 2023 at Feaster Charter School at 6:00pm. The goal of the second workshop was to present the master plan concept which was derived from the grant scope of work and the project survey data. Before presenting the Master Plan, KTUA provided a brief overview regarding the results of project survey data which highlighted the top 3-5 amenities desired for the dog park, skate / scooter plaza, bike skills course and playground renovations (See Attachment 1, pages 4-15). The proposed park design theme honors the existing Eucalyptus trees as well as Monarch butterflies since Eucalyptus Park is an overwintering site for Monarch butterflies. Eucalyptus Park is a heavily used park and the community overall gave positive feedback and expressed their excitement for the proposed park renovations. Master Plan Design Concept The Master Plan has been designed to activate the entire park site by offering new amenities in underdeveloped areas of the park. City Staff and KTUA wanted to create movement throughout the park while grouping relatable activities near one another. (See Attachment 1, pages 16-21) The design of the park site includes the addition of the following elements: Multipurpose field w/ lighting Interactive water feature (splash pad) Skate/ scooter plaza Bike skills plaza Walking path throughout the park with fitness equipment nodes (4) pickleball courts w/ lighting ADA ramp/ access from lower field to upper fields (Menzel field) Renovation to existing lower parking (asphalt sealant and new striping) Renovation to the existing playground Dog park(s) reconfiguration Enhancements to the existing perimeter fencing (park signage at the corner of fourth Ave & C Street) Bio-retention basins within existing swale/ drainage corridor (more natural aesthetics) Connectivity throughout the entire park CURRENT YEAR FISCAL IMPACT There is no current year fiscal impact to the City as a result of approving the Eucalyptus Park Master Plan. City Council Resolution No. 2022-100 amended the Fiscal Year 2021-22 budget to establish a CIP $7,140,000 in Statewide Parks Grant funds. The grant budget includes $750,000 to help fund a portion of the tenant improvements for Casa Casillas and $6,390,000 for the proposed park renovations ($5,200,000 construction costs and $1,190,000 soft costs including design). 04/27/2023, Item_____ Page 4 of 4 ONGOING FISCAL IMPACT There is no ongoing fiscal impact as a result of approving the Eucalyptus Park Master Plan. Upon completion of the proposed improvements, the City will incur park operation and maintenance costs. As an existing park, the operation and maintenance of the existing amenities are included in the current Public Works Department budget. The City will incur incremental additional operation and maintenance costs associated with new park amenities (e.g., splash pad). Funds to provide this additional maintenance will be included in future operating budgets. ATTACHMENTS 1. Park Master Plan Prepared by: Bethany McDonnell, Landscape Architect, Development Services Department Eucalyptus Park Renovations Qbslt!'!Sfdsfbujpo !Qsftfoubujpo Bqsjm!38-!3134 PROJECT TIMELINE XPSLTIPQT!HSBOU!DPOUSBDU!XPSLTIPQ!GJOBM!DPOTUSVDUJPO! XPSLTIPQ! B.DFYFDVUJPO3ESBXJOHT F XPSLTIPQ!HSBOU!XPSLTIPQ!QBSL!NBTUFS!DPNQMFUF!QBSL! EBQQMJDBUJPO2QMBODPOTUSVDUJPO NBSDI-!3132 NBZ!34-!!3134 NBSDI-!!3136 NBSDI!3-!!3134 GFCSVBSZ-!!3133 OPWFNCFS-!3131 GFCSVBSZ!5-!3132GFCSVBSZ!7-!3132 KBOVBSZ!2:-!!3134 EFDFNCFS!4-!!3134 Eucalyptus Park Renovations | Parks & Recreation Presentation - 4/6/2023 Project Timeline 95 48 Tvswfz!Sftqpotft Xpsltipq! Qbsujdjqbout Eucalyptus Park Renovations | Parks & Recreation Presentation - 4/6/2023 Community Meeting Summary Eucalyptus Park Renovations | Parks & Recreation Presentation - 4/6/2023 Community Meeting #1 Survey Questions #2-#4: Ipx!gbs!bxbz!gspn!Fvdbmzquvt!Ipx!ep!zpv!usbwfm!up!Ipx!pgufo!ep!zpv!wjtju! 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