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HomeMy WebLinkAbout2022-04-28 Agenda Packet . Date:Thursday, April 28, 2022 Time:6:00 p.m. Location:John Lippitt Public Works, Center Lunchroom 1800 Maxwell Rd., Chula Vista Welcome to your Measure P Citizens' Oversight Committee Meeting!   The Measure P Citizens' Oversight Committee has transitioned back to holding live, in-person meetings.   Public Comments: Public comments may be submitted to the Measure P Citizens' Oversight Committee in the following ways: In-Person comments during the meeting. Join us for the Measure P Citizens' Oversight Committee meeting at the time and location specified on this agenda to make your comments. Please visit www.chulavistaca.gov/boardmeetings for current mask requirements and other safety protocols.  • Submit an eComment. Visit  www.chulavistaca.gov/boardmeetings, locate this meeting and click on the comment bubble icon. Click on the item you wish to comment on, and then click on "Leave Comment." The commenting period will close one hour before the meeting. All comments will be made available to the Commission and the public. • Mail or email comments. Submit comments via email to PCOC@chulavistaca.gov or by mail to Finance Department, 276 Fourth Ave, Chula Vista, CA 91910. Please send comments early; written comments received within one hour of the meeting may not be distributed until the following day.  •   Accessibility: Individuals with disabilities are invited to request modifications or accommodations in order to access and/or participate in a Measure P Citizens' Oversight Committee meeting by contacting us at PCOC@chulavistaca.gov (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. Pages 1.CALL TO ORDER 2.ROLL CALL Measure P Citizen's Oversight Committee Members: Enriquez, Freels, Ilyas, Lengyel, Martinez, Redo, Saldivar, and Chair Garcias 3.CONSENT CALENDAR 3.1.CONSIDERATION OF EXCUSED ABSENCE(S)5 Committee Member Freels on October 28, 2021. Recommended Action: Excuse the absence(s). 3.2.APPROVAL OF MEETING MINUTES OF OCTOBER 28, 2021.6 Recommended Action: Approve the meeting minutes. 4.PUBLIC COMMENTS Persons may address the Committee on any subject matter within the Committee’s jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Committee from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Committee may schedule the topic for future discussion or refer the matter to staff. If you wish to speak on any item, please fill out a "Request to Speak" form and submit it to the Secretary prior to the meeting. 5.ACTION ITEMS The Item(s) listed in this section of the agenda will be considered individually by the Committee and are expected to elicit discussion and deliberation. If you wish to speak on any item, please fill out a "Request to Speak" form and submit it to the Secretary prior to the meeting. 5.1.CONSIDERATION OF AMENDMENTS TO THE FY23-27 MEASURE P SPENDING PLAN 10 (Kelly Broughton, Deputy City Manager) Recommended Action: Review and comment on the revised Measure P Spending Plan; 1. Find the Spending Plan consistent with the Council approved Measure P Infrastructure, Facilities and Equipment Expenditure Plan; and 2. Recommend City Council approval of the revised FY23-27 Measure P Spending Plan. 3. 2022-04-28 PCOC Agenda Page 2 of 52 5.2.CONSIDERATION OF THE FY21 MEASURE P INDEPENDENT AUDIT 27 (Sarah Schoen, Director of Finance) Recommended Action: a. Review and comment on the FY21 Measure P Independent Audit; and b. Accept Audit findings that (1) the FY21 Measure P Audit complies with terms of Measure P ordinance and that (2) funds were spent in FY21 in accordance with Measure P Spending Plan; and c. Recommend that staff report Audit findings to City Council 5.3.CONSIDERATION OF THE FINANCE DEPARTMENT REPORT (FISCAL YEAR 2022/23 BUDGET) 35 (Sarah Schoen, Director of Finance) Recommended Action: a. Review and comment on the FY23 Finance Department Report; and b. Recommend City Council approval of the FY22/23 Budget. 5.4.CONSIDERATION OF THE DRAFT MEASURE P ANNUAL REPORT 36 (Sarah Schoen, Director of Finance) Recommended Action: Approve the Draft Annual Report prepared on the Committee’s behalf and request staff schedule the report for presentation to City Council by the Committee Chair. 6.PRESENTATIONS The following item(s) will be presentations given to the Committee. Action on these item(s) is typically limited to the Committee receiving the presentation and providing direction or feedback to staff, as appropriate. 6.1.MEASURE P ACCOUNTING AND ADMINISTRATION 46 (Ed Prendell, Budget and Analysis Manager) FY22 Second Quarter Expendituresa. FY22 Third Quarter Expendituresb. 6.2.MEASURE P PROJECT UPDATES 48 (Matthew Little, Director of Public Works, William Valle, Director of Engineering & Capital Projects, and Tracy Lamb, Director of Community Services) Progress report on projects completed and underway 7.STAFF COMMENTS 8.COMMITTEE MEMBER'S COMMENTS 2022-04-28 PCOC Agenda Page 3 of 52 9.ADJOURNMENT to the regular meeting on July 28, 2022 , at 6:00 p.m. Materials provided to the Measure P Citizens' Oversight Committee related to any open-session item on this agenda are available for public review by contacting the Finance Department at PCOC@chulavistaca.gov. 2022-04-28 PCOC Agenda Page 4 of 52 2022-04-28 PCOC Agenda Page 5 of 52 1 REGULAR MEETING OF THE MEASURE P CITIZENS' OVERSIGHT COMMITTEE Meeting Minutes October 28, 2021, 6:00 p.m. John Lippitt Public Works, Center Lunchroom 1800 Maxwell Rd., Chula Vista Present: Committee Member Enriquez, Committee Member Ilyas, Committee Member Lengyel, Committee Member Martinez, Committee Member Redo, Committee Member Saldivar, Chair Garcias Absent: Committee Member Freels Also Present: Deputy City Manager Broughton, Director of Engineering/Capital Projects Valle, Director of Community Services Lamb, Budget & Analysis Manager Prendell, Secretary Delap, Director of Public Works Little _____________________________________________________________________ 1. CALL TO ORDER A regular meeting of the Measure P Citizens' Oversight Committee of the City of Chula Vista was called to order at 6:03 p.m. in the Public Works Center, located at 1800 Maxwell Road, Chula Vista California. 2. ROLL CALL Secretary Delap called the roll. 3. CONSENT CALENDAR 3.1 Approval of Meeting Minutes of April 22, 2021 2022-04-28 PCOC Agenda Page 6 of 52 2 Moved by Committee Member Redo Seconded by Committee Member Lengyel Approve the meeting minutes. Result:Carried 4. PUBLIC COMMENTS There were no general public comments. 5. ACTION ITEMS 5.1 APPOINTMENT OF COMMITTEE CHAIR AND VICE CHAIR FOR FISCAL YEAR 2021/22 TERM Chair David Garcias is nominated to serve as the Committee Chair. Committee Member Martinez is nominated to serve as the Committee Vice Chair. Moved by Committee Member Redo Seconded by Committee Member Ilyas Elect Chair and Vice Chair. Yes (7): Committee Member Enriquez, Committee Member Ilyas, Committee Member Lengyel, Committee Member Martinez, Committee Member Redo, Committee Member Saldivar, and Chair Garcias Result:Carried (7 to 0) 5.2 DISCUSSION REGARDING THE FISCAL YEAR 2021 ANNUAL ACTIVITY REPORT AND AUTHORIZE STAFF TO FINALIZE AND SUBMIT Deputy City Manager Broughton reviews the annual activity reports. Committee members made comments and asked questions, staff responded. Moved by Committee Member Ilyas Seconded by Committee Member Redo Committee to review and discuss 2020-21 activities, make any appropriate changes, and authorize staff to finalize and submit. 2022-04-28 PCOC Agenda Page 7 of 52 3 Yes (7): Committee Member Enriquez, Committee Member Ilyas, Committee Member Lengyel, Committee Member Martinez, Committee Member Redo, Committee Member Saldivar, and Chair Garcias Result:Carried (7 to 0) 5.3 CONSIDERATION OF AMENDMENTS TO THE FY22-27 MEASURE P SPENDING PLAN Deputy City Manager Broughton gave an overview of the action items. Committee members made comments and asked questions, staff responded. Secretary Delap called the roll call vote. Moved by Committee Member Redo Seconded by Committee Member Lengyel a. Review and comment on the revised Measure P Spending Plan; b. Find the Spending Plan consistent with the Council approved Measure P Infrastructure, Facilities and Equipment Expenditure Plan; and c. Recommend City Council approval of the revised FY22-27 Measure P Spending Plan. Yes (7): Committee Member Enriquez, Committee Member Ilyas, Committee Member Lengyel, Committee Member Martinez, Committee Member Redo, Committee Member Saldivar, and Chair Garcias Result:Carried (7 to 0) 6. PRESENTATIONS 6.1 MEASURE P ACCOUNTING AND ADMINISTRATION Budget & Analysis Manager Prendell reviewed FY21 Fourth quarter expenditures. Committee members had no questions. Budget & Analysis Manager Prendell reviewed FY22 First quarter expenditures. Committee members made comments and asked questions, staff responded. 6.2 MEASURE P PROJECT UPDATES 2022-04-28 PCOC Agenda Page 8 of 52 4 Director of Public Works Little reviewed the Public Works projects completed and in progress. Committee members made comments and asked questions, staff responded. Director of Engineering & Capital Projects Valle reviewed Engineering projects. Committee members asked questions, staff responded. Director of Community Services Lamb reviewed projects for Community Services. Committee members asked questions, staff responded. 7. STAFF COMMENTS Deputy City Manager Broughton discussed Measure P Committee size recommendation being taken to City Council on November 16, 2021 Budget & Analysis Manager Prendell introduced Director of Finance Schoen. 8. COMMITTEE MEMBER'S COMMENTS ( 1:15:35)Committee Member Enriquez? had a question for Director of Engineering & Capital Projects Valle regarding communication with San Diego Gas & Electric about road pavement. Director of Engineering & Capital Projects Valle provided answers. 9. ADJOURNMENT The meeting was adjourned at 7:27 p.m. Minutes prepared by: Xiomara Dodson, Secretary _________________________ Xiomara Dodson, Secretary 2022-04-28 PCOC Agenda Page 9 of 52 Infrastructure, Facilities and Equipment Expenditure Plan Funding Critical Priorities for a Stronger, Safer Chula Vista 2022-04-28 PCOC Agenda Page 10 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   1  Amendment #10  April 2022  Introduction    The City of Chula Vista, like many cities throughout the country, is struggling to properly fund our  infrastructure needs. The City of Chula Vista (City) has been developing and implementing its Asset  Management Program to operate and maintain the City’s natural and built infrastructure.  Staff has  provided several updates to the City Council on the Asset Management Program. The presentations and  related publications can be found at www.chulavistaca.gov/infrastructure.      To address the City’s infrastructure needs and other City facilities and services, the City Council placed a  funding measure on the November 2016 ballot to address high priority infrastructure projects.  On  November 8, 2016, Chula Vista voters approved Measure P, authorizing a temporary ½ cent sales tax  increase on retail sales within the City for a period of ten (10) years. Staff prepared the Infrastructure,  Facilities and Equipment Expenditure Plan to identify the recommended allocation of the temporary ½  cent sales tax revenues which were originally estimated to generate $16 million per year. The updated  2023 revenue estimates are projected to generate $25+ million per year.  The recommended funding is  based on the criteria established through the Asset Management Program which identifies the major  citywide infrastructure systems considered in critical need of repair or replacement.  Analysis conducted  by consultants experienced in evaluating infrastructure system conditions, ranked infrastructure from  lowest to highest probability of failure, identified a timeline for repair and replacement, and estimated  associated cost.  The sales tax revenues generated over the 10‐year timeframe could address all  infrastructure assets designated with the highest probability of failure which, if not addressed, could  result in significant impact to public safety response or availability of highly used community  infrastructure.       Given the needs and limited availability of funds, the items proposed for funding under this plan  represent one‐time allocations of funds and not ongoing commitments. Funding of ongoing  commitments, such as salary and benefit increases, is not included in the Plan as they would result in  continuing financial obligations beyond the ten‐year temporary tax period.  Therefore, this Plan focuses  on the areas where one‐time funds could be used to address critical deferred maintenance or  replacement of city infrastructure improving safety and reducing risk to the City as well as strengthening  the City’s overall financial condition by avoiding costly emergency repairs or further deterioration of  existing failing infrastructure.    The following are the highest priority items for funding:    Pave, maintain and repair neighborhood streets and fix potholes    Upgrade or replace aging police, fire and 9‐1‐1 emergency response facilities, vehicles and  equipment    Replace storm drains to prevent sinkholes   Upgrade irrigation systems to conserve water and save energy    Make essential repairs to older libraries, senior center and recreation centers    Improve our Traffic Signal Systems  2022-04-28 PCOC Agenda Page 11 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   2  Amendment #10  April 2022   Repair our Sports Fields and Courts and Park Infrastructure  This Infrastructure, Facilities and Equipment Expenditure Plan also includes long‐term financing of  approximately $70.8 million in order to expedite the most critically needed repairs or replacements of  citywide infrastructure.  City Council approved the issuance bonds via Resolution 2017‐089 on June 6,  2017. This Plan also provides a component which identifies the potential annual allocations to projects  which could be included in the annual City Manager proposed Capital Improvement Budget for City  Council consideration and action.  Process for Creation of the Plan  Asset Management Program (AMP)   Since March 2014, the City has been working to enhance its asset management practices to promote  effective use of financial and physical resources and to develop a proactive approach to managing  infrastructure assets. As part of this effort, the City embarked on developing a comprehensive, citywide  Asset Management Program that includes the following asset management systems:    Wastewater Management System    Urban Forestry Management System    Building Management System    Drainage Management System    Parks Management System    Roadway Management System    Fleet Management System   AMP Goals  The goal of the City’s Asset Management Program is to shift from reactive to proactive planning and  management of our infrastructure assets. The effort has helped the City to:   Gain better understanding of the current state of the infrastructure and its future needs    Proactively identify the asset replacement and rehabilitation needs and plan the budget and  resources accordingly    Understand the probability and consequence of failure of each asset so that the City can  manage high risk assets before failure and minimize the City’s overall risk profile    Minimize the life‐cycle cost by incorporating latest technological advances in infrastructure to  develop efficient and effective preservation and restoration strategies    Develop a consistent and defendable methodology for prioritizing work and budget expenditure    Focus on high benefit‐to‐cost ratio to ensure the budget is spent in the right place, for the right  reason, at the right time, at the right cost    Be transparent by involving the City Council and the public in the development of the Asset  Management Program and the associated decisions   2022-04-28 PCOC Agenda Page 12 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   3  Amendment #10  April 2022  It is important for the City to gain a better understanding and quantify current and future asset needs,  asset risk profile, appropriate levels of service, cost to provide services, and financial requirements to  sustain the delivery of services. City staff has worked to communicate this improved understanding of  the infrastructure status with the public and decision makers. This analysis and information has enabled  City staff to develop management strategies that deliver the established levels of service while  managing individual assets to minimize life‐cycle cost with an acceptable level of risk.   With this information, the City can better answer the following questions:    Catch Up – What levels of work, resources, and budget are required to bring the asset back to  required conditional state to meet the safety, regulatory, and level of service requirements?    Keep Up – Once the asset is caught up, what levels of work, resources, and budget are required  to keep up the level of service?    Moving Forward – What levels of work, resources, and budget are required to sustain the level  of service?  Asset Management Program Advisory Committee   To help identify the needs of our community and to evaluate the state of our infrastructure, the City  formed the Asset Management Program Advisory Committee (AMPAC) in March 2014. The committee  continues to provide input into setting priorities for the Asset Management Program.  Members of the AMPAC are residents, business owners, community leaders, and stakeholders.  AMPAC  members visited various asset management systems and observed and discussed the issues associated  with each system.  AMPAC reviewed the City’s overall Asset Management Program methodology and  helped to guide and reach consensus on how to address infrastructure deficits.  A technical committee was formed within AMPAC to further engage the public in the understanding and  review of the asset management methodologies and logic used to define preservation and restoration  costs and schedules.   A comprehensive inventory of assets took place for each asset management system. Where accessible,  assets were visited and their conditions were assessed. Based on the condition, actions required to  restore the asset were identified, and the cost and timing were estimated. Through assessment of risk  (probability and consequence of failures), activities were prioritized and communicated regarding  urgency and the financial and resource requirements.  Public Outreach and Public Opinion Surveys  In July and August 2015, the City of Chula Vista engaged a research firm to conduct a public opinion  survey to identify resident priorities and secure input on potential local funding mechanisms (bond or  sales tax) to upgrade, repair and maintain critical infrastructure. In addition, a survey mailer was  distributed to 54,000 households and an online version posted on the City website from January through  2022-04-28 PCOC Agenda Page 13 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   4  Amendment #10  April 2022  May 2016 to secure broad public input on infrastructure priorities. More than 3,000 responses were  received.   Public Opinion on Prioritizing Infrastructure Projects    Infrastructure, Facilities and Expenditure Plan   With the information gathered through the Asset Management process and community input, staff  developed this Plan taking into account projected available funding, priorities and timing considerations.  The actual allocations will be dependent on updated engineering cost estimates, project specific criteria  and available funding at the time the individual projects are proposed.    The following table presents the Infrastructure, Facilities and Expenditure Plan by Major Category.  On  page 14 of this Plan is a 10‐year outlook by fiscal year which includes long‐term financing to expedite the  most critically needed repairs/replacement of citywide infrastructure.                  2022-04-28 PCOC Agenda Page 14 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   5  Amendment #10  April 2022  Infrastructure, Facilities and Equipment Expenditure Plan (By Major Category)    Plan Implementation   The ballot measure approved by the voters is anticipated to generate an estimated $234 million over a  10‐year period.  The projected revenues from the sales tax measure will address the items which are  considered high risk and in critical need of repair or replacement.  The estimated revenues will also  address approximately 11% of the assets identified as having medium probability of failure.    The measure provides that any proposed expenditures of new sales tax revenues in the initial year will  be presented in a form consistent with this Plan as budget amendments for City Council consideration.   For each subsequent year, the spending plan, after review by a Citizen Oversight Committee, will be  included in the City Manager’s proposed budget for Council consideration as part of the annual budget  process.   The measure requires that expenditure of new sales tax revenues be tracked in a variety of ways.  First  all new revenues will be accounted for in the General Fund as a separate line item.  Second, an  independent audit of measure revenues and expenditures will be performed and presented for public  review.  Finally, a Citizen’s Oversight Committee will review all proposed expenditure plans and all  audits.  Note:  This Plan is intended to guide City expenditures consistent with its terms.  It does not, however,  constitute a binding legal commitment on the City Council to approve any of the expenditures proposed  2022-04-28 PCOC Agenda Page 15 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   6  Amendment #10  April 2022  herein.  Provided that all proposed expenditures continue to be for City infrastructure, facilities and/or  equipment, this Plan may also be updated or amended from time to time by City staff, or by action of  the City Council, in order to address changed priorities, standards and/or funding availability.  There  shall be no third‐party beneficiaries to the terms of this Plan.  This Plan does not modify the terms of the  sales tax measure.  To the extent of any conflict between the terms of this Plan and the sales tax  measure, the terms of the sales tax measure shall govern.  Summary Description of Major Infrastructure Categories  To follow are descriptions of the major infrastructure categories within the Expenditure Plan. Included  within several of the categories described below is an emphasis on repairing and replacing existing  inefficient systems and equipment with newer, more efficient systems.  Funding for efficient systems  has been incorporated into the existing funding for police facility repairs, sports courts and fields, park  infrastructure, recreation and senior centers, libraries, and other public buildings.  Specific projects will  include: citywide lighting upgrades; citywide irrigation upgrades; citywide HVAC equipment  replacement; and other facility and park efficiency upgrades.  The projects will be consistent with the  priorities laid out in the original Measure P Expenditure Plan as well as the City's Smart Cities Plans.  The  projects will extend the life of the City's facilities and parks, allow for easier and more efficient  maintenance, and provide flexibility to allocate proper maintenance funds are in place to "keep up" with  ongoing maintenance on newly repaired facilities. Measure P funds will not be used to provide ongoing  maintenance.  Street Pavement:  One of the greatest challenges a City faces is maintaining, preserving and restoring its paved streets.   The City of Chula Vista utilizes the Streetsaver Pavement Management System to develop a multi‐year  pavement preservation program. The program has primarily been focused on sustaining more heavily  traveled major arterial and collector streets in good condition.  Through the Pavement Management  System, city streets are given a Pavement Condition Index (PCI).  The purpose of the pavement  management system is to enable the City to use its pavement dollars in the most cost‐effective manner  so that the overall pavement condition is as good as possible.  The pavement preservation approach  significantly prolongs the life of existing pavements for a fraction of what it would cost to rehabilitate  the street once it reached failure.  Unfortunately, local/residential streets have reached a failed state (0‐ 25 PCI) and the typical strategies used for preventative maintenance would be inadequate.  These  residential streets would require major rehabilitation.  The Measure P funding for Street Pavement  repair is intended repair these failed residential streets.  Additional information is available in the  Roadway Assessment Plan located at www.chulavistaca.gov/infrastructure.   2022-04-28 PCOC Agenda Page 16 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   7  Amendment #10  April 2022  Pavement Condition Index PCI = 21 PCI = 40 PCI = 68 PCI = 75 PCI = 95     Other Infrastructure (Storm Drains, Sidewalks, Trees, Drainage Systems)  Much of the City’s storm drain system is more than 50 years old.  There are approximately 13 miles of  corrugated metal pipes (CMP) located in the City of Chula Vista.  Some of the CMP have been  deteriorating due to their age and corrodible nature of the material.  According to the 2005 condition  assessment data, 1.8 miles of CMPs were recommended to be lined with CIPP liner and 0.4 miles of CMP  were recommended to be replaced immediately.  In order to accelerate the replacement of CMP and  address infrastructure needs in Western Chula Vista, the City issued $10.5 million in debt but despite the  City’s effort to reline and replace as much as possible of the problematic CMP based on the 2005 study,  not all pipe failures could be predicted.  In February 2015, a CMP located near one of the elementary  schools failed and created a sinkhole.  In order to prevent future failures and to drive lower life‐cycle  cost, the City utilized the asset management strategies to identify which CMPs have a greater risk of  failing.  As a result, the City repurposed $1.2 million from streets to fund CMP replacement or lining.   Additional information on the City’s Drainage system is located in the Drainage Asset Management Plan  located at www.chulavistaca.gov/infrastructure.  The City is committed to the goal of increasing the maintenance and number of trees within the city.   Healthy trees provide many benefits to communities, such as reducing storm water runoff, removing air  pollution, lowering summer temperatures, and reducing energy use in buildings.   2022-04-28 PCOC Agenda Page 17 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   8  Amendment #10  April 2022  Traffic Signal System:  Proposed funding could advance traffic signal replacements and upgrades that focus on improving two  major objectives: safety and performance. Each objective listed has a direct correlation to enhancing  safety at intersections or of City roadways while also improving efficiency and operability of the traffic  signal systems.  Tax measure funds could also be used as matching funds for federal, state and local  grants.  Improvements could include:   Replacement of aging or legacy traffic controllers and signal cabinet and equipment   Replacement of rusted, faded or missing traffic signal back‐plates or signal heads   Replacement of obsolete pedestal‐mounted traffic signals to overhead mounted traffic signals   Repair and/or replacement of broken inductive pavement loops and failing video cameras   Converting non‐actuated intersections to actuated   Installation of pedestrian countdown indications and ADA compliant push buttons citywide   Replacement of obsolete 8” traffic signal lamps to standard 12” traffic signal lamps   Installation of Bicycle Detection System Citywide   Replacement of legacy communications equipment and expansion of City Fiber Optics, Wireless,  and/or Twisted Pair Communications   Expansion of Adaptive Signal System   Installation of Traffic Monitoring Devices:  o Closed‐Circuit Television (CCTV) Cameras at intersection along Major Trolley, Freeway  interchanges, or major cross streets in the City of Chula Vista  o Expansion of Data Collection Systems to actively monitor Level‐of‐Service of City Streets  o Changeable Message Sign System along Main Street to mitigate special event traffic for  Sleep Train Amphitheater  o Installation of Traffic Calming Devices   Comprehensive Coordination Retiming Project Citywide  Fire Response Vehicles (Apparatus):   The Fire Department’s fire apparatus fleet is currently experiencing excessive years of service.  This has  led to increased downtime, decreased reliability, and obsolete safety features.  The Fire Department and  Public Works Department are challenged on a daily basis with maintaining an adequate fire apparatus  fleet (frontline and reserve) due to the above factors.  The current fleet downtime report shows, for  every five days a fire apparatus is in service, it then requires one full day out of service for maintenance  and repair.  Fire apparatus replacement standards call for 10 to 12 years for front line service with five  years in reserve capacity.  Over half (10 of 17 fire apparatus) of the fire apparatus fleet exceeds 12 years  of service, three of which are beyond 20 years of service.  Funds could be used to replace Fire Engines  and Fire Trucks that are overdue for replacement by excessive maintenance expenses or obsolete  equipment improving response times.    2022-04-28 PCOC Agenda Page 18 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   9  Amendment #10  April 2022  Fire Equipment:   Major fire equipment needs include radio communications equipment, mobile data computer (MDC)  communications equipment, and respiratory protection breathing apparatus.  The City of Chula Vista participates in the Regional Communication System (RCS), which provides public  safety and public service radio communications to the San Diego County area.  Federal Regulations,  require the upgrade of the RCS to become compliant.  This requires its users to upgrade their handheld,  vehicle mounted, and dispatch radios to match the system backbone upgrade.  The Fire Department also uses mobile data computers (MDCs) to communicate critical emergency  incident information between response units and dispatch.  These MDCs are ruggedized, military grade  laptops to withstand use during emergency response.  These MDCs are beyond their useful life,  exceeding 10 years old and also no longer meet new operating system requirements to properly  communicate with dispatch.  The Fire Department is required to provide and maintain proper respiratory protection breathing  apparatus equipment for firefighting activity.   The current fleet of breathing apparatus is between 13 to  15 years old and beyond the useful life.  This has led to increased downtime, decreased reliability and  obsolete safety features.  Breathing apparatus are utilized when fighting fires and critical to the  protection of firefighter personnel.  Police Equipment:  Major equipment needs for the Police Department include body worn cameras, video management  system and replacement of network servers.  Use of body worn cameras has helped the Police  Department gather more evidence leading to successful prosecution of cases, as well as protecting both  the officer and citizens from allegations of excessive force or misconduct.  The video management  system will enable the Police Department to view recordings from different cameras when conducting  investigations and responding to calls.  In order to keep up with technology, network servers will be  updated in 5‐year increments.    Fire Station Repairs/Replacements:   The Fire Department currently operates nine fire stations to provide a network of emergency response  service delivery.  Three of these fire stations are well beyond their service life.  Fire bay doors must be  enlarged to accommodate new fire apparatus and extensive termite treatment and repair is needed. In  addition, these fire stations are not compliant with seismic building codes.  Also, as emergency response  volume increases beyond the current network of response capacity, existing Fire Station 4 will require  expansion to accommodate a secondary response unit in order to meet the service delivery demand.   Funding is needed in order for the expansion to move forward and improve response times to the  community.     2022-04-28 PCOC Agenda Page 19 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   10  Amendment #10  April 2022  Police Vehicles:   There are 128 police vehicles in the Police Department. The vehicles in this fleet are technologically  complex and specially outfitted for law enforcement work. In addition to being very sophisticated pieces  of equipment they are subjected to very high levels of utilization. Approximately 41% of the fleet is  identified as needing replacement due to excessive repairs from high mileage and heavy use. The failure  of operating patrol vehicles would impact response times to the community.      Police Facility Repairs:   The Police facility is 12 years old and is in relatively good condition.  Although, the facility is in good  condition it is given the highest rating possible for Consequence of Failure. This is because the facility  operates 24 hours a day, 7 days a week.  The Asset Management Plan did identify a few items which  need immediate attention to avoid operational impacts with the most immediate being the replacement  of the heating and air conditioning system.  Failure of the system could cause disruption to critical  service delivery and the ability to dispatch police personnel.   Public Safety Computer Aided Dispatch System (CAD):    The Computer Aided Dispatch (CAD) system is a critical Information and Technology (IT) component,  which serves as the lynchpin of the 911 emergency service frame work for the police department.  CAD  is critical because it is used to dispatch police officers to citizens’ calls for service, and its efficiency and  performance directly impact response times and officer safety. In 2015, the police department  processed 97,632 calls for service in the CAD system.  The department’s CAD system is also the central  repository for all records and data related to calls for service. It is a key performance measurement tool  used by supervisors and managers to make important tactical and strategic decisions.  Finally, the CAD  system’s reliability and stability are critical because it must have continuous availability.  In short, CAD is  the virtual and technical heart of all police department operations, especially pertaining to emergency  service delivery.  Public Safety Regional Communications System (RCS):  The Regional Communications System (RCS) provides public safety and public service radio  communications service to San Diego County, Imperial County, 24 incorporated cities, and a multitude  of other local, state, federal and tribal government agencies in the San Diego County/Imperial County  Region. The RCS infrastructure is approaching the end of its life cycle and must be replaced. The County  of San Diego has been working with member RCS partner agencies to plan for the replacement of the  RCS system with a “Next Generation” public safety interoperable communications system which will  comply with Federal Communications System (FCC) and the national Association of Public Safety  Communications Officials standards. These regulations set in place standards for communication  systems which allow for interoperability between different cities, agencies, and various state and federal  agencies. This has been done to ensure that during emergency events, various public safety and  emergency response personnel can communicate with each other.  The City of Chula Vista currently has  2022-04-28 PCOC Agenda Page 20 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   11  Amendment #10  April 2022  737 radios operating on the RCS. Based upon the radio count for the City, the approximate cost to the  City for participating in the Next Gen RCS project would be $4.5 million, not including financing cost. This  does not include the mandatory radio and equipment upgrades that would be needed at the City.   Other City Vehicles:  The “Other City Vehicles” comprises the remaining vehicles in the City’s inventory and supports all other  City provided services with the exception of those supporting the wastewater section.  These vehicle  replacements have been deferred for many years resulting in excessive repair costs.  The “out of  service” rates for many of these vehicles are at record highs impacting staff’s ability to provide services  to the community.  Funding is needed to replace these vehicles (including lawnmowers, pick‐ups, dump  trucks, forklifts, etc.) and help the City move toward a more environmentally friendly and economically  efficient fleet composition reducing emissions, fuel and related operating costs.  In addition, this  category includes the Fleet Infrastructure project for replacement of fuel systems, installation of EV  charging stations, a heavy duty in‐ground lift and replacement of the City’s obsolete fleet information  management system.   Sports Courts and Fields:  There is a high demand for use of the City’s various sports fields.  Most sports fields are reserved for City  programs coordinated through the Youth Sports Council.  The Youth Sports Council, which represents 22  member organizations in the City of Chula Vista, was formed in 1989 to assist the City in coordinating  youth sports programs and allocate field use in the City.  Due to the combination of budgetary cuts and  water use restrictions, the City’s sports fields are overdue for renovation including re‐seeding, aeration,  fertilizing, and in some cases sod replacement.  The Public Works department prepares a Field  Management Report which identifies the condition of the various fields.  The current Field Management  report, located at www.chulavistaca.gov/infrastructure identified four fields that are closed due to poor  condition of the fields.  Another 20 were classified as fair condition but at risk of deteriorating further.   This significantly limits the number of fields available to the various organizations providing youth sports  activities in the City of Chula Vista which includes participation of over 10,000 kids.       With additional funding, the sports fields could be brought back to good standings and available for field  allocation.  In addition, funds could be allocated to upgrade the irrigations systems to a smart system  allowing for efficient and effective water allocation which would assist in keeping the fields healthy even  through the drought.    In addition to the sports fields, there are a total of 62 tennis courts and basketball courts.  Based on the  most recent Court Management Report, located at www.chulavistaca.gov/infrastructure a total of 31  courts are considered in fair condition due to worn surfaces, visible cracks or separation and lifting  which will require replacement.       2022-04-28 PCOC Agenda Page 21 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   12  Amendment #10  April 2022  Park Infrastructure:  The City owns and manages 56 parks that cover approximately 560 acres.  The largest park, Rohr Park,  covers nearly 60 acres.  The asset management study identified several assets under the Park  Infrastructure category which included items such as barbeque grills, benches, drinking fountains,  irrigation controls, lights, picnic tables, play structures, playground surfacing, signage, trash bins, etc.   This Infrastructure, Facilities and Equipment Expenditure Plan recommends funding assets identified in  the AMP which are beyond their service life and in need of repair or replacement.  Additional details are  available in the Parks Asset Management Plan located at www.chulavistaca.gov/infrastructure.   Recreation and Senior Centers:  In 2015, there were nearly 800,000 visits to our recreation facilities participating in sports, recreation,  senior programs and other activities.  With nine recreation centers, two aquatic facilities and 56 parks,  the Recreation Department offers a myriad of opportunities for everyone to enjoy. Due to the high  volume use of these facilities any interruption or reduction in their availability directly impacts the City’s  residents. Additional funds could be used to replace roofs, water and waste water plumbing, heating  and air conditioning elements that have all reached or exceeded your expected service life.    More specifically, at the Norman Park Senior Center the condition assessment indicates that there is a  need to repair the perimeter exterior eaves, paint the interior and exterior of the building, repair the  kitchen and the restroom.   At Loma Verde Recreation Center the pool pump system, decking, lighting  and shower areas are also in need of repair.   The City’s newest recreation facilities, Salt Creek and  Montevalle, are now over 10 years old and are beginning to experience heating and air conditioning  failures and are in need of floor resurfacing throughout the gyms and classrooms.  Other facilities, such  as the Women’s Club, are also in critical need of repair or replacement.  Civic Center Library and South Chula Vista Library:  The Chula Vista Civic Center Library opened its doors in 1976 and is celebrating its 40th Anniversary.  The  Civic Center Library and South Chula Vista Library are highly valued and well used by the community.   Funding for the Library Department has been focused on increasing access to services and materials.   Over the years, through fundraising efforts by the Friends of the Chula Vista Library and Chula Vista  Public Library Foundation as well as State grants, the City has been able to do some cosmetic upgrades  to the interior of the buildings.  At this point, there is a need to address some more significant  infrastructure repairs such as the roof, water and waste water plumbing, bathroom upgrades, heating  and air conditioning systems that have all reached or exceeded their expected useful life.   Other Public Buildings: (Animal Care Facility, Living Coast Discovery Center, Ken Lee Building)  In addition to the buildings discussed previously, there are other public buildings such as the Animal  Care Facility, Living Coast Discovery Center, and Ken Lee Building which are also in need of heating and  air conditioning replacements, roof and plumbing repairs, flooring replacements, restroom renovations  and upgrades to meet ADA standards.   2022-04-28 PCOC Agenda Page 22 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   13  Amendment #10  April 2022  Citywide Network Replacement  The overall computer network which provides all the connectivity between PC’s, servers, phones and  other network attached devices throughout the City is outdated with 20% of the equipment beyond  end‐of‐life status, and a majority of the rest of the equipment within a year of end‐of‐life status. Due to  advancements in technology the City is proposing a complete restructuring of the City’s computer  network in order to bring it up to industry standards in terms of: 1) Capability to handle high‐volumes of  data traffic; 2) Provide industry standard reliability and redundancy to ensure near 100% up‐time across  the network; and 3) To ensure high levels of security and resistance to modern day malware/hacking  attacks. Measure P funds will be used to upgrade the network, which will directly benefit the community  by allowing for Smart City functionality which will reduce traffic congestion on streets, reduce associated  carbon emissions, enable enhanced energy savings in City buildings, provide advanced citizen  engagement through data sharing and capabilities of virtual City Hall, and enable enhanced security at  City parks and other locations.   In addition to updating the City’s network, the Public Works Department deploys approximately 45  laptops in the field in order for crews to be able to receive work orders in the field, and then capture  data regarding issues they see in the field back into our asset management systems. The current fleet of  laptops is over 5 years old and only has 3G wireless modems which allow them to transmit data back to  the Public Works Department. 3G’s data footprint in Chula Vista is shrinking due to wireless carriers  focusing on 4G and 5G deployments. There are many areas in the eastern portion of Chula Vista, which  do not have 3G connectivity. This means crews must return back to the Public Works Department to  enter data. Types of data transmitted include photos and videos which require high‐speed connections.  Additionally, older laptops are limited in terms of processing speed and memory, which affects overall  productivity of the laptop in a data rich environment. Measure P funds will be used to replace these  laptops which will provide time savings and better work productivity allocating more time for the crews  to be out in the field serving the public.  Citywide Telecommunications  Measure P funds will be used to upgrade its telecommunications system which is nearly 20 years old.  Although functioning, the back‐end equipment required to keep the phone system working is no longer  manufactured. This requires the City to find replacement parts through used equipment if any  equipment fails. Due to the age of the phone system, it is becoming extremely difficult to find used  equipment to keep the system working. The phone system is also very limited in terms of how it can be  used in a modern business environment. New modern systems are run over a computer network (Voice  Over I.P. – VOIP) rather than by an analogue system. Analogue systems have significant limitations on  how a phone system can be used, while more modern systems allow for video conferencing, computer  screen sharing, call following (“desk phone” can be accessed regardless of location), and other features  which increase productivity and responsiveness for employees to the public. An updated  telecommunications system will also significantly reduce the risk of systematic failure.    2022-04-28 PCOC Agenda Page 23 of 52 Infrastructure, Facilities and Equipment Expenditure Plan 2022   14  Amendment #10  April 2022    2022-04-28 PCOC Agenda Page 24 of 52 Category CIP #Facility (Project)Description Status Measure P Allocation Est. Completion Date Public Safety Buildings Public Safety Buildings GGV0232 Police Facility Repairs HVAC- Replace boilers/chillers and heating/air conditioning system 1,000,000$ Public Safety Buildings GGV0232 Police Facility Repairs Control Panel/Intercom 500,000$ Total Public Safety Buildings 1,500,000$ Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library: Adult and Children Restrooms (4) Remodel Construction 929,389$ Summer 2022 Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library HVAC 1,200,000$ Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library ADA Parking Improvements Awarded 175,000$ Summer 2022 Public Facilities GGV0231 Civic Center Library and South Chula Vista Library South Library LED Lighting 20,000$ Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library Boiler/Chiller Construction 240,000$ Summer 2022 Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library Exterior Stucco Repairs 50,000$ Public Facilities GGV0231 Civic Center Library and South Chula Vista Library South Library Flooring 329,000$ Public Facilities GGV0231 Civic Center Library and South Chula Vista Library South Library HVAC 265,000$ Public Facilities GGV0233 Recreation and Senior Center Repairs Otay Recreation Center Egress Study 6,500$ Public Facilities GGV0233 Recreation and Senior Center Repairs Otay Recreation Center Egress Updates 40,000$ Public Facilities GGV0233 Recreation and Senior Center Repairs Montevalle HVAC 100,000$ Public Facilities GGV0233 Recreation and Senior Center Repairs Norman Park Senior Center HVAC Phase IB 165,000$ Public Facilities GGV0257 Recreation and Senior Center Repairs 1301 Oleander Ave Building Repairs 750,000$ Public Facilities GGV0234 Other Public Facilities Living Coast Discovery Center Deck and Rails Construction 238,485$ Summer 2022 Public Facilities GGV0234 Other Public Facilities Public Works Chiller/Boiler Replacement Construction 700,000$ Spring 2022 Public Facilities GGV0234 Other Public Facilities Public Works Air Handlers - Phase I 200,000$ Public Facilities GGV0234 Other Public Facilities Electrical Switchgear Upgrades- 1031 Oleander Facility (former Boys/Girls Club)Construction 50,700$ Summer 2022 Public Facilities GGV0234 Other Public Facilities Citywide Gate Replacements 10,000$ Public Facilities GGV0235 Other Public Facilities CC Roof/HVAC Repair (Pan) - Building A In Progress 88,000$ Summer 2022 Public Facilities GGV0234 Other Public Facilities Miscellaneous HVAC Maintenance/Repair Projects I In Progress 40,000$ Ongoing Public Facilities GGV0234 Other Public Facilities Public Works Shops and Garage - LED Lighting In Progress 50,000$ Ongoing Public Facilities GGV0234 Other Public Facilities Solar Inverters Replacement and Restoration 356,309$ Public Facilities GGV0234 Other Public Facilities Public Works Shops - New Air Compressor 100,000$ Public Facilities GGV0234 Other Public Facilities Public Works Air Handlers (6) - HVAC 350,000$ Public Facilities GGV0234 Other Public Facilities Living Coast Discovery Center Repairs - Phase I 150,000$ Public Facilities GGV0234 Other Public Facilities Garage Plymovent Exhaust Recovery System Assessment 10,000$ Public Facilities GGV0234 Other Public Facilities Exterior Wood Surfaces- Fire Station 8 60,000$ Public Facilities GGV0234 Other Public Facilities Citywide Plumbing Retrofits 125,000$ Public Facilities GGV0234 Other Public Facilities Animal Care Facility HVAC 200,000$ Public Facilities GGV0234 Other Public Facilities Civic Center Bldg C - HVAC (IT Server Room)410,000$ Public Facilities GGV0234 Other Public Facilities Civic Center Bldg B - HVAC 63,470$ Public Facilities GGV0234 Other Public Facilities Civic Center Bldg C - HVAC 500,000$ Public Facilities GGV0234 Other Public Facilities Miscellaneous Electrical Maintenance/Repair 40,000$ Total Public Facilities 8,011,853$ Infrastructure Infrastructure CTY0226 Other Public Infrastructure Removal of Dead/Dying Trees Citywide In Progress 300,000$ Ongoing Total Other Public Infrastructure 300,000$ Infrastructure PRK0326 Park Infrastructure Electrical Switchgear Upgrades -Eucalyptus Park - Tennis Courts/Baseball Fields Construction 121,004$ Summer 2022 Infrastructure PRK0326 Park Infrastructure Playground Renovations/Replacements Design 1,000,000$ Project Status Updates Measure P - In progress Public Facilities Infrastructure 4/15/2022 Page 1 of 22022-04-28 PCOC Agenda Page 25 of 52 Category CIP #Facility (Project)Description Status Measure P Allocation Est. Completion Date Infrastructure PRK0326 Park Infrastructure Path/Walkway Repairs/ADA Access - Rancho Del Rey Design 150,000$ Infrastructure PRK0327 Park Infrastructure McKenzie Creek Pickleball Light Pole Replacement In Progress 9,600$ Spring 2022 Infrastructure PRK0326 Park Infrastructure Path/Walkway Repairs/ADA Access - Citywide Design 850,000$ Infrastructure PRK0326 Park Infrastructure Replace Distressed Park Pathway Lights Design 300,000$ Infrastructure PRK0326 Park Infrastructure Park LED Lighting Design 100,000$ Infrastructure PRK0326 Park Infrastructure Rohr Fitness/Jogging Path Design 350,000$ Infrastructure PRK0326 Park Infrastructure Dog Parks Renovation Design 100,000$ Infrastructure PRK0326 Park Infrastructure Len Moore Skate Park Design 75,000$ 3,055,604$ Infrastructure Infrastructure PRK0328 Park Infrastructure Rohr Park Restroom Replacement Construction 1,111,767$ Spring 2022 Infrastructure Infrastructure PRK0327 Sports Courts and Fields Irrigation and Controller Changeover Citywide In Progress 1,600,000$ 2023 Total Park l Infrastructure 5,767,371$ Completed Projects Public Safety Buildings GGV0232 Police Facility Repairs Police Facility Drone Rooftop Upgrades Project Completed 200,000$ NOC filed 3/24/2022 Public Safety Buildings GGV0232 Police Facility Repairs Police Facility Salley Door Replacement Project Completed 35,882$ NOC filed 3/24/2022 Public Facilities GGV0231 Civic Center Library and South Chula Vista Library South Library Door Replacement Project Completed 42,040$ Infrastructure PRK0326 Park Infrastructure Replacement of Pedestrian and Parking Lot Lights (Windingwalk and Veterans)Project Completed July 2021 381,307$ NOC filed 8/13/2021 Public Safety Buildings GGV0233 Police Facility Repairs Upgrade to Hormonn Highspeed Gates (3 locations)Project Completed 98,599$ Public Safety Buildings GGV0232 Police Facility Repairs Uninterruptible Power Supply Project Completed 80,000$ Total Completed 837,828$ 16,417,052$ TOTAL PROJECT ALLOCATIONS 4/15/2022 Page 2 of 22022-04-28 PCOC Agenda Page 26 of 52 CITY OF CHULA VISTA, CALFORNIA 2016 MEASURE P SALES TAX FUND FOR THE YEAR ENDED JUNE 30, 2021 REPORT ON COMPLIANCE WITH THE INFRASTRUCTURE, FACILITIES AND EQUIPMENT PLAN 2022-04-28 PCOC Agenda Page 27 of 52  &,7<2)&+8/$9,67$&$/,)251,$ 0($685(36$/(67$;)81'  5(325721&203/,$1&(:,7+7+( ,1)$6758&785()$&,/,7,(6$1'(48,30(17(;3(1',785(3/$1  )257+(<($5(1'('-81( 2022-04-28 PCOC Agenda Page 28 of 52  &,7<2)&+8/$9,67$&$/,)251,$ 0($685(36$/(67$;)81'  5(325721&203/,$1&(:,7+7+( ,1)$6758&785()$&,/,7,(6$1'(48,30(17(;3(1',785(3/$1  )257+(<($5(1'('-81(  7$%/(2)&217(176  3DJH 1XPEHU  ,QGHSHQGHQW$XGLWRUV¶5HSRUWRQ&RPSOLDQFHZLWK$SSOLFDEOH5HTXLUHPHQWV DQGRQ,QWHUQDO&RQWURO2YHU&RPSOLDQFH  6FKHGXOHVRI0HDVXUH36DOHV7D[)XQG  %DODQFH6KHHW  6WDWHPHQWRI5HYHQXHV([SHQGLWXUHVDQG&KDQJHVLQ)XQG%DODQFH   2022-04-28 PCOC Agenda Page 29 of 52 203 N. Brea Blvd., Suite 203 Brea, CA 92821 Lance, Soll & Lunghard, LLP Phone: 714.672.0022 ,1'(3(1'(17 $8',7256¶ 5(3257 21 &203/,$1&( :,7+ $33/,&$%/( 5(48,5(0(17 $1' 21 ,17(51$/ &21752/ 29(5 &203/,$1&( 7R WKH +RQRUDEOH 0D\RU DQG 0H PEHUV RI WKH &LW\ &RXQFLO &LW\ RI &KXOD 9LVWD &DOLIRUQLD Report on Compliance Opinion on the 2016 Measure P Sales Tax Fund :H KDYH DXGLWHG WKH FRPSOLDQFH RI WKH  0HDVXUH 3 6DOHV 7D[ )XQG RI WKH &LW\ RI &KXOD 9LVWD &DOLIRUQLD WKH ³&LW\´ ZLWK WKH UHTXLUHPHQWV GHVFULEHG LQ 2UGLQDQFH 1R  WKH 2UGLQDQFH DQG WKH ,QIUDVWUXFWXUH )DFLOLWLHV DQG (TXLSPHQW ([SHQGLWXUH 3ODQ WKH 6SHQGLQJ 3ODQ IRU WKH \HDU HQGLQJ -XQH   ,Q RXU RSLQLRQ WKH &LW\ FRPSOLHG LQ DOO PDWHULDO UHVSHFWV ZL WK WKH W\SHV RI FRPSOLDQFH WKDW FRXOG KDYH D GLUHFW DQG PDWHULDO HIIHFW RQ WKH UHTXLUHPHQWV UHIHUUHG WR DERY H DSSOLFDEOH WR WKH  0HDVXUH 3 6DOHV 7D[ )XQG IRU WKH \HDU HQGHG -XQH   Basis for Opinion :H FRQGXFWHG RXU DXGLW RI FRPSOLDQFH LQ DFFRUGDQFH ZLWK DXGLWLQJ VWDQGDUGV JHQHUDOO\ DFFHSWHG LQ WKH 8QLWHG 6WDWHV RI $PHULFD *$$6  WKH VWDQGDUGV DSSOLFDEOH WR IL QDQFLDO DXGLWV FRQWDLQHG LQ Government Auditing Standards LVVXHG E\ WKH &RPSWUROOHU *HQHUDO RI WKH 8QLWHG 6WDWHV DQG W KH UHTXLUHPHQWV GHVFULEHG LQ WKH 2UGLQDQFH DQG WKH 6SHQGLQJ 3ODQ 2XU UHVSRQVLELOLWLHV XQGHU WKRVH VWDQGDUGV DUH IXUWKHU GHVFULEHG LQ WKH $XGLWRU¶V 5HVSRQVLELOLWL HV IRU WKH $XGLW RI &RPSOLDQFH VHFWLRQ RI RXU UHSRUW :H DUH UHTXLUHG WR EH LQGHSHQGHQW RI WKH &LW\ DQG WR PHHW RXU RWKHU HWKLFDO UHVSRQVLELOLWLHV LQ DFFRUGDQFH ZLWK UHOHYDQW HWKLFDO UHTXLUHPHQWV UHODWLQJ WR RXU DXGLW :H EHOLHYH WKH DXGLW HYLGHQFH ZH KDYH REWDLQHG LV VXIILFLHQW DQG DSSURSULDWH WR SURYLGH D EDVLV IRU RXU RSLQLRQ 2XU DXGLW GRHV QRW SURYLGH D OHJDO GHWHUPLQDWLRQ RI WKH &LW\¶V FRPSOLDQFH ZLWK WKH FRPSOLDQFH UHTXLUHPHQWV UHIHUUHG WR DERYH Responsibilities of Management for Compliance 0DQDJHPHQW LV UHVSRQVLEOH IRU FRPSOLDQFH ZLWK WKH UHTXLUHPHQWV UHIHUUHG WR DERYH DQG IRU WKH GHVLJQ LPSOHPHQWDWLRQ DQG PDLQWHQDQFH RI HIIHFWLYH LQWHUQDO FRQWURO R YHU FRPSOLDQFH ZLWK WKH UHTXLUHPHQWV RI ODZV VWDWXWHV UHJXODWLRQV UXOHV DQG SURYLVLRQV RI FRQWUDFWV RU JUDQW DJUHHPHQWV DSSOLFDEOH WR WKH &LW\¶V JRYHUQPHQW SURJUDPV Auditor’s Responsibilities for the Audit of Compliance 2XU REMHFWLYHV DUH WR REWDLQ UHDVRQDEOH DVVXUDQFH DERXW ZKHWKHU PDWHULDO QRQFRPSOLDQFH ZLWK WKH FRPSOLDQFH UHTXLUHPHQWV UHIHUUHG WR DERYH ZKHWKHU GXH WR IUDXG RU HUURU DQG H[SUHVV DQ RSLQLRQ RQ WKH &LW\¶V FRPSOLDQFH EDVHG RQ RXU DXGLW 5HDVRQDEOH DVVXUDQFH LV D KLJK OHYHO RI DVVXUDQFH EXW LV QRW DEVROXWH DVVXUDQFH DQG WKHUHIRUH LV QRW D JXDUDQWHH WKDW DQ DXG LW FRQGXFWHG LQ DFFRUGDQFH ZLWK *$$6 Government Auditing Standards ZLOO DOZD\V GHWHFW PDWHULDO QRQFRPSOLDQFH ZKHQ LW H[LVWV 7KH U LVN RI 2022-04-28 PCOC Agenda Page 30 of 52 To the Honorable Mayor and Members of the City Council City of Chula Vista, California not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about the City’s compliance with the requirements described in the Ordinance and the Spending Plan. In performing an audit in accordance with GAAS, Government Auditing Standards, and the compliance requirements referred to above, we:  Exercise professional judgment and maintain professional skepticism throughout the audit  Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City's compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances.  Obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Ordinance and the Spending Plan, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control over compliance. Accordingly, no such opinion is expressed. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. Report on Internal Control Over Compliance A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a compliance requirement will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance. Given these limitations, during our audit we did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. However, material weaknesses or significant deficiencies in internal control over compliance may exist that have not been identified. Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. 22022-04-28 PCOC Agenda Page 31 of 52 To the Honorable Mayor and Members of the City Council City of Chula Vista, California Purpose of this Report The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements described in the Ordinance and the Spending Plan. Accordingly, this report is not suitable for any other purpose. Brea, California December 28, 2021 32022-04-28 PCOC Agenda Page 32 of 52 Pooled cash and investments 34,867,736$ Restricted assets - cash and investments 181 Accrued interest receivable 21 Prepaid expenses 170,238 Total Assets 35,038,176$ Liabilities and Fund Balance: Liabilities: Accounts payable 760,168$ Retention payable 902,736 Total Liabilities 1,662,904 Assigned for Measure P Sales Tax 33,375,272 Total Fund Balance 33,375,272 Total Liabilities and Fund Balance 35,038,176$ CITY OF CHULA VISTA Fund Balance: Assets: JUNE 30, 2021 BALANCE SHEET SCHEDULES OF 2016 MEASURE P SALES TAX FUND 42022-04-28 PCOC Agenda Page 33 of 52 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE JUNE 30, 2021 Revenues: Local sales and use tax 23,629,265$ Use of money and property 285,712 Miscellaneous 3,038 Total Revenues 23,918,015 Expenditures: Contracted services 22,364 Equipment and shared infrastructure costs 428,958 Capital outlay 23,636,983 Debt service: Principal retirement 763,233 Interest and fiscal charges 134,388 Total Expenditures 24,985,926 Excess (Deficiency) of Revenues Over (under) Expenditures (1,067,911) Other Financing Sources (Uses): Transfers Out - Municipal Financing Authority Fund (8,128,500) Total Other Financing Sources (Uses) (8,128,500) Net Change in Fund Balance (9,196,411) Fund Balance - Beginning 42,571,683 Fund Balance - Ending 33,375,272$ SCHEDULES OF 2016 MEASURE P SALES TAX FUND CITY OF CHULA VISTA 52022-04-28 PCOC Agenda Page 34 of 52 Infrastructure, Facilities and Equipment Spending Plan ESTIMATED One‐half cent Sales Tax Revenues over 10 year period Fiscal Year April 2022 Revision 2022‐23 Estimated Revenues: A Estimated 1/2 cent Sales Tax Revenues 25,588,947$      ESTIMATED TOTAL REVENUES 25,588,947$      Proposed Expenditures B Fire Vehicles 127,550$           C Police Vehicles 944,950$           Total Public Safety Vehicles 1,072,500$        D Non‐Safety City Vehicles (i.e. Public Works Crews) 2,000,000$        E Fleet Infrastructure ‐$                    Total Non‐Safety City Vehicles 2,000,000$        F Fire Equipment (i.e. breathing apparatus, Radios etc) 358,216$           G Police Equipment (i.e. body worn cameras, video camera equip etc)42,123$              H Police Communications & Dipatch System 194,862$           Total Public Safety Equipment 595,201$           I Fire Station Repair/Replacements ‐$                    J Police Facility Repairs 25,000$              Total Public Safety Buildings  25,000$              K Recreation Centers and Senior Center 6,860,500$        L Civic Center and South Chula Vista Libraries ‐$                    M Other Public Bldgs (i.e. Animal Care Facility & Living Coast DC)1,070,000$        Total Other Public Facilities  7,930,500$        N Sports Courts and Fields 500,000$           O Park Infrastructure 750,000$           P Street Pavement (Arterials/Collectors/Residential)‐$                    Q Traffic Signal System (Fiber Network)‐$                    R Other Infrastructure (Storm Drains, Sidewalks, Trees etc)554,000$           S Citywide Network Replacement ‐$                    T Citywide Telecommunications ‐$                    Total  Infrastructure  1,804,000$        Projects to be Financed through Annual Capital Lease Payments U Police Communications & Dipatch System 170,238$           V Regional Communications System (RCS) 345,261$           W Fire Response Vehicles 780,000$           Total Public Safety Capital Lease Pmts 1,295,499$        TOTAL EXPENDITURES 14,722,700$      Bond Proceeds: X Bond Proceeds ‐$                    Y Cost of Issuance ‐$                    TOTAL BOND PROCEEDS ‐$                    Investment Earnings: Z Investment Earnings ‐$                    TOTAL INVESTMENT EARNINGS ³‐$                    Bond Debt Service: AA Debt Service Principal 6,180,000$        AB Debt Service Interest 1,640,000$        TOTAL DEBT SERVICE 7,820,000$        Administrative Expenses: AC Audit 5,412$                AD Bond Administration 7,252$                TOTAL ADMINISTRATIVE EXPENSES 12,664$              TOTAL 22,555,364$      2022-04-28 PCOC Agenda Page 35 of 52 Page 1 of 10    DRAFT Annual Report of the Measure P Citizens Oversight Committee   Fiscal Year 2020‐21  Measure P Background  In November 2016, Chula Vista voters approved Measure P: a temporary, ten‐year, half‐cent  sales tax to fund high priority infrastructure needs. Collection of the sales tax began April 1, 2017.  The sales tax is projected to raise $219 million, which will be used to upgrade police, fire,  paramedic and 9‐1‐1 equipment, vehicles and facilities; fund streets and sidewalks; replace storm  drains to prevent sinkholes; improve parks; repair recreation facilities; and repair or replace other  city infrastructure.  Citizens Oversight Committee   The ballot measure also established a Measure P Citizens Oversight Committee (COC). The  Measure P Citizens Oversight Committee (COC) is composed of 16 members. The purpose of the  COC is to review and report on all Measure P expenditure plans, financial reports, and audits.  Eleven of the COC members serve as “Designated Members.” Designated Members were  nominated by local organizations and individuals such as the Chula Vista Chamber of Commerce,  Chula Vista Youth Sports Council, Chula Vista Growth Management Oversight Commission, and  the Chula Vista Police and Fire Chiefs. The remaining five members are “At‐Large Members”  selected from a pool of applicants who applied directly to the City. Five “At‐Large Members,”  included at least one resident from each of the four City Council districts and one nominated by  the Mayor.  The board is composed of 16 members appointed to a four‐year term.  Member Appointment  Criteria Term Expiring  Greg Martinez (Vice Chair)  District 1 Rep. 6/30/21  Christopher Redo  District 2 Rep. 6/30/21  Saad Ilyas District 3 Rep. 6/30/21  Christopher Sheridan District 4 Rep. 6/30/21  Mona Freels At‐Large Rep. 6/30/21  Vacant Designated Rep.1 6/30/21  Silvestre Vigilante Designated Rep.2 6/30/21  Silvia Saldivar Designated Rep.3 6/30/21  David Garcias (Chair) Designated Rep.4 6/30/21  Todd Voorhees Designated Rep.5 6/30/21  Michael Lengyel Designated Rep.6 6/30/21  Nicole Enriquez Designated Rep.7 6/30/21  Oscar Romo Designated Rep.8 6/30/21  Robert Ziomek Designated Rep.9 6/30/21  Donald Hunter   Designated Rep.10 6/30/21  Leon Firsht     Designated Rep.11 6/30/21    2022-04-28 PCOC Agenda Page 36 of 52 Page 2 of 10    Nominating Authorities are as follows:  1 ‐ Chula Vista Chamber of Commerce  2 ‐ Chula Vista Sports Council  3 ‐ Alliance of Californians for Community Empowerment, San Diego Branch  4 ‐ San Diego and Imperial Counties Labor Union  5 ‐ San Diego County Taxpayers Association  6 ‐ Growth Management Oversight Commission  7 ‐ Parks and Recreation Commission  8 ‐ Sustainability Commission  9 ‐ Chula Vista Fire Chief  10 ‐ Chula Vista Police Chief  11 ‐ Chula Vista Director of Public Works  The specific duties of the COC are as follows:  1. Review and comment on each year's Finance Department Report (as defined in CVMC  section 3.33.160.A); Measure P Spending Plan (as defined in CVMC section 3.33.160.B);  and the Annual Independent Auditor’s Report (as defined in CVMC section 3.33.160.C).  2. Prepare an Annual Report regarding the Finance Department Report for presentation to  the City Council at a public meeting.  3. Work with City staff to identify and apply "best practices" for tracking and reporting on  Measure P revenues and expenditures relative to other City revenues and expenditures.  Summary of fiscal year 2021 Independent Auditors’ Report on Compliance Revenues and  Expenditures  Major expenditures in the following categories incurred in fiscal year 2021:  Category FY 2021 Expenditures Major Items  Fire Services      14,453,267  Fire Vehicles, Fire Equipment, Facility Repairs        Police Services                                2,441,413  Police Vehicles, Communication System,  Facility Repairs        Infrastructure                              7,437,311   Streets, Other Public Infrastructure, Sports  Fields and Courts, Non‐Safety Vehicles, Public  Facilities, Traffic Signal Systems, Park  Infrastructure, Citywide Network  Replacement, Citywide Telecommunications        Staff Time                                    625,817  City Staff‐Time        Debt Service                                8,128,500  Bond Debt Service    Administrative Expenses                                      28,116  Audit, Bond Administration Fees, Banking  Fees, Cost of Issuance       Total Expenditures  $                        33,114,425      2022-04-28 PCOC Agenda Page 37 of 52 Page 3 of 10          Audited Statement of Revenues, Expenditures and Changes in Fund Balance  June 30, 2021      Revenues:    Local sales and use tax                        23,629,265   Use of money and property                          285,712  Miscellaneous                             3,038       Total Revenues  $                   23,918,015        Expenditures:    Contracted Services                                 22,364   Equipment and shared infrastructure costs                             428,958  Capital outlay                        23,636,983   Debt service:        Principal retirement                          763,233       Interest and fiscal charges                          134,388       Total Expenditures  $                   24,985,926        Excess (Deficiency) of Revenues          Over (under) Expenditures                       (1,067,911)     Other Financing Sources (Uses):   Transfers Out – Municipal Financing Authority Fund (8,128,500)  Total Other Financing Sources (Uses) $                  (8,128,500)     Net Change in Fund Balance                        (9,196,411)     Fund Balance at Beginning of Year                        42,571,683  Fund Balance as of June 30, 2021  $                   33,375,272                            2022-04-28 PCOC Agenda Page 38 of 52 Page 4 of 10      Plan Expenditures by Replacement Category  ($24,957,809)    Major Projects (Fiscal Year 2020/2021) by Cost Category  Fire Stations Repairs/Replacements (GGV0230):   The Fire Department’s present and future functional needs, technical constraints and feasibility,  and budget were considered in developing the project’s design criteria.  New Fire Stations 5 and  3 (previously 9) are located at 341 Orange Avenue and 100 Moss Avenue, respectively.  In March  2019, Council approved a Design Build Agreement with EC Constructors, Inc. for design of Fire  Stations 5 and 3 (previously 9).  In February of 2020, Council awarded the Construction Phase.    13,756,645  581,689 114,933  1,610,594  720,958  107,673  2,188  616,146  962,874  70,875 483,410  1,662,845  105,893  1,402,603  152,945  1,953,846  ‐ 25,875  Fire Stations Repairs/Replacement (13,905,904)Fire Response Vehicles (581,689) Fire Safety Equipment (114,933)Police Response Vehicles (1,610,594) Public Safety Communication Systems (720,958)Police Facility Repairs (107,797) Police Equipment (2,188)Streets (673,131) Other Public Infrastructure (1,150,129)Sports Courts and Fields (70,875) Non‐Safety Vehicles (483,410)Recreation and Senior Centers (1,688,383) Civic Center and South Libraries (110,419)Other Public Facilities (1,421,030) Traffic Signal Systems (273,909)Park Infrastructure (2,015,565) Citywide Network Replacement (0)Citywide Telecommunications (26,896) 2022-04-28 PCOC Agenda Page 39 of 52 Page 5 of 10    Construction for Fire Station 5 began March 2020 and was completed and began operating in  March 2021.  Construction for Fire Station 3 (previously 9) began April of 2020 and was completed  and began operating in April of 2021.  Old Fire Station 3 (previously 9) and 5 have been  demolished.  The contract will remain open until the end of the 1‐year landscape maintenance  period which expires in April of 2022.     Street Pavement Phases I & II (STL0427 & STL0430):    Pavement rehabilitation projects on various residential streets based on recommendations from  City's Pavement Management System for streets with poor pavement condition index (PCI)  ratings.  The PCI score was utilized to identify failed (PCI 0‐25) and failing (PCI 25‐34) street  segments that could be addressed using Measure P funding.      Project STL0427 was awarded in January of 2018, which was the first phase of the pavement  rehabilitation project and included street segments with PCI ratings between0 to 15.  Construction was completed on the first phase in October of 2018.  The second phase, STL0430,  includes street segments with PCI ratings up to 34.  The second phase was awarded by Council in  April of 2019 and completed in August of 2020.  Approximately 121,451 feet (23 miles) of  pavement was rehabilitated as part of this project.      Lauderbach Park:   This project will replace the natural grass on the sports field with synthetic turf and replace the  deteriorated basketball court.  The replacement of the sports field includes a new walking path,  new sports lighting, and striping for both soccer and softball.  A new picnic area will be  constructed replacing the old picnic areas.  The new basketball court will also include striping for  a pickleball court.  This project will also rehabilitate the failed walkway access to the park for the  senior housing to the south.      $1,000,000 of this Project is funded by the State of California Grant for California Youth Soccer  and Recreation Development Program and an additional $820,000 will come from Measure P.    Construction is expected to start in February of 2022 and completed in September of 2022.   Other Infrastructure ‐ CMP Rehabilitation Outside ROW Phases I & II (DRN0209, DRN0210,  DRN0211 & DRN0216):    Rehabilitation of failed Corrugated Metal Pipe (CMP) and other storm drain related repairs  outside the right of way.      Project DRN0209 began construction in March 2018 and repaired 28 CMP locations (3,864 linear  feet of CMP) for a project cost of approximately $991,944.  Construction was completed in  December of 2018.  2022-04-28 PCOC Agenda Page 40 of 52 Page 6 of 10    Project DRN0210 cleaned, videotaped, and evaluated approximately 28,500 lineal feet of CMP.      Project DRN0211 repaired 134 CMP locations of approximately 18,908 linear feet of storm  drainpipe.  A total of 14,955 linear feet of CMP was repaired in FY19/20.  Total project cost of  $7,195,911.      Project DRN0216 is dedicated to addressing future emergency CMP failures.  By having a funded  CIP project readily available, emergency failures can be addressed directly by this project;  eliminating the need to coordinate with other storm drain CIP projects for change orders to  complete construction based on funding availability.  This project allowed for the emergency  repair of the sinkhole adjacent to the property at 604 Melrose Avenue, replacing 184 linear feet  of CMP in December of 2020 for a total of $264,253.  Other Infrastructure ‐ Sidewalk Replacement Citywide (STL0428 & STL0443):    This project repaired and replaced damaged sidewalk at various locations throughout the city  based on recommendations from the Pedestrian Connectivity Plan.  The first project (STL0428)  to replace sidewalks was awarded in June 2019 and completed construction in December of  2019.  Approximately 100 sidewalk locations were repaired.  The second project (STL0443) was  awarded in August of 2019 and began repair of roughly 6,200 locations exhibiting moderate‐to‐ small heave displacements in March of 2020 and is anticipated to be completed in February of  2022.        Traffic Signal System‐Fiber Network (TRF0408):  Traffic signal replacements and improvements for 11 locations including: the expansion of City  fiber optics, wireless and/or twisted pair communications, expansion of Adaptive Signal System,  and installation of traffic monitoring devices.  Construction began in February of 2021 and is  expected to be completed in May of 2022.        Max Field/Loma Verde Accessibility Study (PRK0333):  Consultant has completed review of the sports complex area and determined where a new  pedestrian crossing point across the Palm Road drainage basin should be provided to re‐establish  pedestrian connectivity between the Loma Verde Recreation Center and Max Field Sports  Complex since the wooden stairway was removed.  Consultant has also completed several  parking lot alternatives and an A.D.A. accessibility review of the sports complex site including a  geotechnical analysis of the failed retaining wall along the southerly edge of the site.  The  Accessibility Study was completed in September of 2020.        2022-04-28 PCOC Agenda Page 41 of 52 Page 7 of 10    Renovation of Fire Station 1 (GGV0252):   Existing City of Chula Vista Fire Station No. 1 requires renovations to meet the evolving duties of  the Fire Department, accommodate modern equipment, renovate and repair aging aspects of  the building, and accommodate firefighter personnel needs.  The existing ladder truck housed at  Fire Station No. 1 will be replaced in the next year with a larger apparatus that will not fit within  the existing apparatus bay making alterations to the existing apparatus bay necessary.  The fire  station age and condition require replacement or rehabilitation of various areas as part of this  Project.  The station dorm rooms and bathrooms require upgrades to meet modern firefighter  personnel needs.  In May of 2021, Council approved a Design Build Agreement with EC  Constructors, Inc. for design of the Fire Station 1 renovations.  The design phase is anticipated to  be completed in June of 2022 at which point a resolution to award the Construction Phase  contract will be brought to Council.   Construction for Fire Station 1 renovations is expected to  begin in June of 2022 and be completed in February of 2023.      Loma Verde Recreation Center (GGV0247):  In April 2020, the City approved a Design Build Agreement with EC Constructors, Inc. for design  of Segments 1 and 2 of the Loma Verde Recreation Center.  In August 2021, Council awarded the  contract for the Construction Phase of Segments 1 and 2 which includes the demolition and re‐ construction of approximately 20,000 square feet of the Center and will feature a new multi‐ purpose gymnasium, dance rooms, crafts room, fitness room, game room, hard courts,  restrooms, changing rooms, staff offices, lifeguard staff room, and break room.  Construction of  Segments 1 and 2 is expected to be completed in December of 2022, but these segments may  not be opened for use until the completion of Segment 3.     Segment 3 is part of the project, but funding for this project is from the American Rescue Plan  Act (ARPA).  The segment 3 design started in June of 2021 and is expected to be completed mid‐ 2022 and construction will immediately follow.  The Segment 3 portion of the project replaces  the balance of the existing building to create space for new pool mechanical equipment, wet and  dry storage, new competition pool, new therapy pool, new pool deck and a classroom space.    Depending on funding availability, the facility may also include a new splashpad, replacement  playground, replacement solar water heater, and new sports lighting.  The City does not currently  have adequate funding to construct the current scope of Segment 3.  Sidewalk and Pavement Improvements at City Parks (PRK0326):  The design of this project began in March 2020 and the project was awarded August 18, 2020.  The project includes the installation of sidewalk and pavement improvements at four (4) City park  locations: Eucalyptus Park, Los Niños Park, Rohr Park and Terra Nova Park. ADA compliant  bleachers were also installed at Eucalyptus Park. Project completed May 2021.        2022-04-28 PCOC Agenda Page 42 of 52 Page 8 of 10    Winding Walk Park/Veterans Park Lighting (PRK0326):  The design of this project began in September 2019 and the project was awarded in May 2020.  The project will replace failing pedestrian walkway and parking lot lighting at Winding Walk Park  and Veterans Park and Recreation Center.  Project completed July 2021.    Norman Park Senior Center Batten Seam Metal Roof (GGV0233)  Installation of new batten seam metal roof panels including new flashing trim and underlayment  on the West Wing of the Norman Park Senior Center. The project was completed December 5,  2020.    Women’s Club Window Replacement & Exterior Painting (GGV0233):  This project was awarded on June 24, 2020, for the installation of new windows and screens,  associated stuccos and lath and plaster repairs, and exterior painting.  Project completed January  2021.    Projects in Progress  Rohr Park Restroom Replacement (PRK0328):  The project replaces an existing restroom building at Rohr Park with a new restroom building.  The restroom building has two community restrooms, one for men and one for women, with a  third room housing utility/mechanical and a fourth room for storage.    Electrical Switchgear Upgrades (GGV0234, PRK0326)  Installation of a new electrical switchgear package at 2 locations: Project GGV0234 at 1301  Oleander Facility (formerly the Boys and Girls Club of South County) and Project PRK0326 at  Eucalyptus Park Tennis Courts and Baseball Field.    Public Works Boiler/Chiller (GGV0234):   The Public Works facility boiler/chiller replacement project includes replacing existing single air‐ cooled chiller, single boiler, four (4) hydronic chilled water pumps and two (2) hydronic heating  hot water pumps.     Upcoming Projects  Chula Vista Civic Center Library – Children’s Library and Restroom Upgrades (GGV0231)  Upgrades of four restrooms to include removal and replacement of existing finishes, fixtures, and  accessories in compliance with accessibility guidelines and City standards: new carpeting and  repainting of the Children’s Library and entry foyer, as well as the removal of no longer needed  bookshelves and furniture           2022-04-28 PCOC Agenda Page 43 of 52 Page 9 of 10    Civic Center Library ADA and Parking Improvements (GGV0231)  Installation of concrete pedestrian ramps in compliance with accessibility guidelines. Slurry seal  and restripe entire Civic Center Library parking lot. Install pipe gates at both Civic Center Library  parking lot entries.  Non‐Safety Vehicles:  Measure P has allowed for the replacement of vehicles that were beyond their recommended  replacement date. The vehicles/equipment listed below represent only those not assigned to  Safety. In fiscal year 2021 approximately $440,000 was spent on public services vehicles and  equipment. Purchases include the following:  (1) Ford F‐150 XL 4WD  (1) Case 590SN Backhoe  (1) Telescopic Aerial Bucket Truck  (1) Ford F‐450 with Royal Stake Bed Dump Body  (1) Ford F‐250 with Irrigation Utility Body  It is important to note that several vehicles and pieces of equipment have been ordered through  Measure P funding. However due to unanticipated production interruptions and supply  shortages at the manufacturers, delivery of the ordered vehicles/equipment has been delayed.   At the end of fiscal year 2021, there were purchase orders open in the amount of $1.8 million for  vehicles/equipment not assigned to Safety.  Conclusion  The Citizens Oversight Committee notes that this Annual Report refers only to the period from  July 1, 2020 to June 30, 2021. This report presents the fourth full year of collections and  expenditures for the Measure P funds. During this period the Committee took additional steps to  improve the format, content, and scope of reports on expenditures, work schedule, and public  information efforts required to provide citizens with transparency on the finances associated  with the implementation of Measure P.   In April 2017, City staff provided a status report to the Committee on the pending Measure P  bond issuance. The intent of the bond issuance was to advance the funds necessary to initiate  projects listed by the City as critical red assets (those in imminent stages of failure) in the City’s  Asset Management Plan.   On July 27, 2017, City staff reported to the Committee that the bond issuance had been  successful, generating $70,000,000 in net bond proceeds to be used for Measure P projects.  Accordingly, all budgets for the Measure P Spending Plan were prepared in compliance with the  ordinance, including the net bond proceeds.  2022-04-28 PCOC Agenda Page 44 of 52 Page 10 of 10    The Citizens Oversight Committee has reviewed the Independent Auditor’s Report on  Compliance with Applicable Requirement prepared by the audit firm of Lance, Soll and Lunghard  (LSL), the Measure P Spending Plan, and various expenditure and revenue reports prepared by  the City staff. In its report dated June 30, 2021, the auditor’s opinion was that “the City complied,  in all material respects, with the types of compliance that could have a direct and material effect  on the requirements…” of the 2016 Measure P Sales Tax Fund.  We would like to acknowledge City staff for their dedication and support to the COC. They have  been responsive as we work to ensure transparency in the reporting of Measure P Funds.                                  Attachment A – Copy of the FY21 Audited Report  Attachment B – Fiscal Year 2020‐21 Expenditure Report (For Informational Purposes Only)  2022-04-28 PCOC Agenda Page 45 of 52 Measure P Citywide Infrastructure, Facilities and Equipment Expenditure Plan 1/2 cent Sales Tax Revenues over 10 year period Summary Table as of 12/31/21 10‐Year To Date To Date Total by Major Category  Timeframe Allocations Q1 Q2 Q3 Q4 Totals REVENUES: A Sales Tax Revenues 223,089,835$     108,527,738$     62,121,456$    23,629,265$    2,008,065$     ‐$                   ‐$                   ‐$                  87,758,786$        B Investment Earnings 3 ‐$                      ‐$                     3,592,573$       617,062$          ‐$                 ‐$                   ‐$                   ‐$                  4,209,635$          C Miscellaneous ‐$                      ‐$                     232,987$          3,038$              2,516$            122$                  ‐$                   ‐$                  238,662$              Total Revenues 223,089,835$    108,527,738$    65,947,016$    24,249,365$   2,010,581$    122$                  ‐$                   ‐$                  92,207,083$        EXPENDITURES: D Fire Stations Repairs/Replacement 26,210,449$       26,210,449$       7,060,742$       13,756,645$    187,447$       117,496$          ‐$                   ‐$                  21,122,329$        E Fire Response Vehicles 19,847,580$       11,790,030$       6,599,534$       581,689$         391,552$       405,178$          ‐$                   ‐$                  7,977,953$          F Fire Safety Equipment 5,197,913$         1,385,000$         664,592$          114,933$          ‐$                12,548$            ‐$                   ‐$                  792,073$              Total Fire Services 51,255,942$       39,385,479$       14,324,868$    14,453,267$    578,999$       535,223$          ‐$                   ‐$                  29,892,356$        G Police Response Vehicles 12,951,470$       6,651,250$         3,410,200$       1,610,594$      319,050$       7,910$               ‐$                   ‐$                  5,347,754$          H Public Safety Communication Systems 8,645,689$         4,993,137$         3,217,561$       720,958$         214,299$        ‐$                   ‐$                   ‐$                  4,152,818$          I Police Facility Repairs 2,700,656$         2,575,656$         720,660$          107,673$          ‐$                96,031$            ‐$                   ‐$                  924,364$              J Police Equipment 644,318$             316,239$             173,166$          2,188$               ‐$                 ‐$                   ‐$                   ‐$                  175,354$              Total Police Services 24,942,133$       14,536,282$       7,521,587$       2,441,413$      533,349$       103,941$          ‐$                   ‐$                  10,600,291$        K Streets 22,906,310$       22,906,310$       19,301,705$    616,146$          ‐$                 ‐$                   ‐$                   ‐$                  19,917,851$        L Other Public Infrastructure 17,368,553$       16,968,551$       9,669,640$       962,874$         86,255$         563,948$          ‐$                   ‐$                  11,282,716$        M Sports Fields and Courts 3,345,655$         2,445,655$         713,475$          70,875$            ‐$                 ‐$                   ‐$                   ‐$                  784,350$              N Non‐Safety Vehicles 13,191,170$       10,291,170$       4,549,473$       483,410$         523,691$       475,400$          ‐$                   ‐$                  6,031,974$          O Recreation and Senior Centers 21,637,071$       20,776,571$       2,710,864$       1,662,845$      199,893$       1,115,464$       ‐$                   ‐$                  5,689,066$          P Civic Center and South Libraries 4,781,227$         4,781,227$         1,595,163$       105,893$         11,092$         3,221$               ‐$                   ‐$                  1,715,369$          Q Other Public Facilities 10,901,789$       6,910,789$         2,035,175$       1,402,603$      12,089$         84,721$            ‐$                   ‐$                  3,534,589$          R Traffic Signal Systems 7,000,000$         5,000,000$         189,795$          152,945$         174,884$       70,784$            ‐$                   ‐$                  588,408$              S Park Infrastructure 12,367,201$       8,592,201$         2,011,313$       1,953,846$      327,796$       312,008$          ‐$                   ‐$                  4,604,963$          T Citywide Network Replacement 2,082,334$         2,082,334$         2,082,334$        ‐$                   ‐$                 ‐$                   ‐$                   ‐$                  2,082,334$          U Citywide Telecommunications 4,357,602$         2,609,602$         1,876,930$       25,875$            ‐$                1,463,117$       ‐$                   ‐$                  3,365,922$          Total Infrastructure 119,938,912$     103,364,410$     46,735,868$    7,437,311$      1,335,700$    4,088,663$       ‐$                   ‐$                  59,597,542$        Total Allocations 196,136,987$    157,286,171$    68,582,323$    24,331,992$   2,448,048$    4,727,826$       ‐$                   ‐$                  100,090,189$     V City Staff Time ‐$                      ‐$                     2,104,077$       625,817$         47,962$         216,764$          ‐$                   ‐$                  2,994,621$          Total City Staff Time ‐$                      ‐$                     2,104,077$      625,817$         47,962$         216,764$          ‐$                   ‐$                  2,994,621$          W Debt Service Principal & Interest 78,234,834$       40,386,084$       24,123,334$    8,128,500$       ‐$                974,625$          ‐$                   ‐$                  33,226,459$        Total Debt Service Expenses 78,234,834$       40,386,084$       24,123,334$    8,128,500$       ‐$                974,625$          ‐$                   ‐$                  33,226,459$        X Audit/Admin 48,773$               20,608$               10,150$            16,364$           188$               937$                  ‐$                   ‐$                  27,639$                Y Bond Administration 65,356$               27,615$               52,543$            6,000$               ‐$                 ‐$                   ‐$                   ‐$                  58,543$                Z Banking/Investment Fees ‐$                      ‐$                     16,611$            5,752$               ‐$                 ‐$                   ‐$                   ‐$                  22,363$                AA Cost of Issuance 563,210$             563,210$             553,023$           ‐$                   ‐$                 ‐$                   ‐$                   ‐$                  553,023$              Total Administrative Expenses 677,339$            611,433$            632,327$          28,116$           188$               937$                  ‐$                   ‐$                  661,568$             Total Expenditures 275,049,160$    198,283,688$    1   95,442,061$    2   33,114,425$   2   2,496,198$    5,920,152$       ‐$                   ‐$                  136,972,837$     Notes: 1 Audited Total 2 Unaudited Total   Prior FY Totals FY 2020‐21 Total 2022-04-28 PCOC Agenda Page 46 of 52 Measure P Citywide Infrastructure, Facilities and Equipment Expenditure Plan 1/2 cent Sales Tax Revenues over 10 year period Summary Table as of 3/31/22 10‐Year To Date To Date Total by Major Category  Timeframe Allocations Q1 Q2 Q3 Q4 Totals REVENUES: A Sales Tax Revenues 223,089,835$     108,527,738$     85,750,721$       2,008,065$     ‐$                  13,893,020$     ‐$                  101,651,806$      B Investment Earnings 3 ‐$                      ‐$                     4,209,635$          ‐$                 ‐$                   ‐$                   ‐$                  4,209,635$          C Miscellaneous ‐$                      ‐$                     236,025$             2,516$            122$                  ‐$                   ‐$                  238,662$              Total Revenues 223,089,835$    108,527,738$    90,196,381$       2,010,581$    122$                 13,893,020$    ‐$                  106,100,104$     EXPENDITURES: D Fire Stations Repairs/Replacement 26,210,449$       26,210,449$       20,817,386$       187,447$       117,496$         207,350$          ‐$                  21,329,679$        E Fire Response Vehicles 19,847,580$       11,790,030$       7,181,223$         391,552$       405,178$         1,755,890$       ‐$                  9,733,843$          F Fire Safety Equipment 5,197,913$         1,385,000$         779,525$              ‐$                12,548$           123,840$          ‐$                  915,913$              Total Fire Services 51,255,942$       39,385,479$       28,778,135$       578,999$       535,223$         2,087,079$       ‐$                  31,979,435$        G Police Response Vehicles 12,951,470$       6,651,250$         5,020,794$         319,050$       7,910$              45,789$            ‐$                  5,393,543$          H Public Safety Communication Systems 8,645,689$         4,993,137$         3,938,519$         214,299$        ‐$                   ‐$                   ‐$                  4,152,818$          I Police Facility Repairs 2,700,656$         2,575,656$         828,333$              ‐$                96,031$           139,454$          ‐$                  1,063,818$          J Police Equipment 644,318$             316,239$             175,354$              ‐$                 ‐$                  5,217$               ‐$                  180,571$              Total Police Services 24,942,133$       14,536,282$       9,963,001$         533,349$       103,941$         190,460$          ‐$                  10,790,751$        K Streets 22,906,310$       22,906,310$       19,917,851$        ‐$                 ‐$                   ‐$                   ‐$                  19,917,851$        L Other Public Infrastructure 17,368,553$       16,968,551$       10,632,513$       86,255$         563,948$         208,534$          ‐$                  11,491,250$        M Sports Fields and Courts 3,345,655$         2,445,655$         784,350$              ‐$                 ‐$                   ‐$                   ‐$                  784,350$              N Non‐Safety Vehicles 13,191,170$       10,291,170$       5,032,883$         523,691$       475,400$         92,621$            ‐$                  6,124,595$          O Recreation and Senior Centers 21,637,071$       20,776,571$       4,373,709$         199,893$       1,115,464$      1,595,020$       ‐$                  7,284,087$          P Civic Center and South Libraries 4,781,227$         4,781,227$         1,701,056$         11,092$         3,221$              40,915$            ‐$                  1,756,284$          Q Other Public Facilities 10,901,789$       6,910,789$         3,437,779$         12,089$         84,721$           45,358$            ‐$                  3,579,947$          R Traffic Signal Systems 7,000,000$         5,000,000$         342,740$             174,884$       70,784$           42,306$            ‐$                  630,714$              S Park Infrastructure 12,367,201$       8,592,201$         3,965,159$         327,796$       312,008$         309,155$          ‐$                  4,914,117$          T Citywide Network Replacement 2,082,334$         2,082,334$         2,082,334$          ‐$                 ‐$                   ‐$                   ‐$                  2,082,334$          U Citywide Telecommunications 4,357,602$         2,609,602$         1,902,805$          ‐$                1,463,117$      66,290$            ‐$                  3,432,211$          Total Infrastructure 119,938,912$     103,364,410$     54,173,180$       1,335,700$    4,088,663$      2,400,199$       ‐$                  61,997,741$        Total Allocations 196,136,987$    157,286,171$    92,914,315$       2,448,048$    4,727,826$      4,677,738$       ‐$                  104,767,926$     V City Staff Time ‐$                      ‐$                     2,729,895$         47,962$         216,764$         188,164$          ‐$                  3,182,785$          Total City Staff Time ‐$                      ‐$                     2,729,895$         47,962$         216,764$         188,164$          ‐$                  3,182,785$          W Debt Service Principal & Interest 78,234,834$       40,386,084$       32,251,834$        ‐$                974,625$          ‐$                   ‐$                  33,226,459$        Total Debt Service Expenses 78,234,834$       40,386,084$       32,251,834$        ‐$                974,625$          ‐$                   ‐$                  33,226,459$        X Audit/Admin 48,773$               20,608$               26,514$               188$               937$                 13,829$            ‐$                  41,468$                Y Bond Administration 65,356$               27,615$               58,543$                ‐$                 ‐$                   ‐$                   ‐$                  58,543$                Z Banking/Investment Fees ‐$                      ‐$                     22,363$                ‐$                 ‐$                   ‐$                   ‐$                  22,363$                AA Cost of Issuance 563,210$             563,210$             553,023$              ‐$                 ‐$                   ‐$                   ‐$                  553,023$              Total Administrative Expenses 677,339$            611,433$            660,443$            188$               937$                 13,829$            ‐$                  675,397$             Total Expenditures 275,049,160$    198,283,688$    1   128,556,486$    2   2,496,198$    5,920,152$      4,879,731$       ‐$                  141,852,568$     Notes: 1 Audited Total 2 Unaudited Total   Prior FY Totals 2022-04-28 PCOC Agenda Page 47 of 52 Category CIP #Facility (Project)Description Status Measure P Allocation Est. Completion Date Public Safety Buildings Public Safety Buildings GGV0232 Police Facility Repairs HVAC- Replace boilers/chillers and heating/air conditioning system 1,000,000$ Public Safety Buildings GGV0232 Police Facility Repairs Control Panel/Intercom 500,000$ Total Public Safety Buildings 1,500,000$ Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library: Adult and Children Restrooms (4) Remodel Construction 929,389$ Summer 2022 Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library HVAC 1,200,000$ Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library ADA Parking Improvements Awarded 175,000$ Summer 2022 Public Facilities GGV0231 Civic Center Library and South Chula Vista Library South Library LED Lighting 20,000$ Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library Boiler/Chiller Construction 240,000$ Summer 2022 Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library Exterior Stucco Repairs 50,000$ Public Facilities GGV0231 Civic Center Library and South Chula Vista Library South Library Flooring 329,000$ Public Facilities GGV0231 Civic Center Library and South Chula Vista Library South Library HVAC 265,000$ Public Facilities GGV0233 Recreation and Senior Center Repairs Otay Recreation Center Egress Study 6,500$ Public Facilities GGV0233 Recreation and Senior Center Repairs Otay Recreation Center Egress Updates 40,000$ Public Facilities GGV0233 Recreation and Senior Center Repairs Montevalle HVAC 100,000$ Public Facilities GGV0233 Recreation and Senior Center Repairs Norman Park Senior Center HVAC Phase IB 165,000$ Public Facilities GGV0257 Recreation and Senior Center Repairs 1301 Oleander Ave Building Repairs 750,000$ Public Facilities GGV0234 Other Public Facilities Living Coast Discovery Center Deck and Rails Construction 238,485$ Summer 2022 Public Facilities GGV0234 Other Public Facilities Public Works Chiller/Boiler Replacement Construction 700,000$ Spring 2022 Public Facilities GGV0234 Other Public Facilities Public Works Air Handlers - Phase I 200,000$ Public Facilities GGV0234 Other Public Facilities Electrical Switchgear Upgrades- 1031 Oleander Facility (former Boys/Girls Club)Construction 50,700$ Summer 2022 Public Facilities GGV0234 Other Public Facilities Citywide Gate Replacements 10,000$ Public Facilities GGV0235 Other Public Facilities CC Roof/HVAC Repair (Pan) - Building A In Progress 88,000$ Summer 2022 Public Facilities GGV0234 Other Public Facilities Miscellaneous HVAC Maintenance/Repair Projects I In Progress 40,000$ Ongoing Public Facilities GGV0234 Other Public Facilities Public Works Shops and Garage - LED Lighting In Progress 50,000$ Ongoing Public Facilities GGV0234 Other Public Facilities Solar Inverters Replacement and Restoration 356,309$ Public Facilities GGV0234 Other Public Facilities Public Works Shops - New Air Compressor 100,000$ Public Facilities GGV0234 Other Public Facilities Public Works Air Handlers (6) - HVAC 350,000$ Public Facilities GGV0234 Other Public Facilities Living Coast Discovery Center Repairs - Phase I 150,000$ Public Facilities GGV0234 Other Public Facilities Garage Plymovent Exhaust Recovery System Assessment 10,000$ Public Facilities GGV0234 Other Public Facilities Exterior Wood Surfaces- Fire Station 8 60,000$ Public Facilities GGV0234 Other Public Facilities Citywide Plumbing Retrofits 125,000$ Public Facilities GGV0234 Other Public Facilities Animal Care Facility HVAC 200,000$ Public Facilities GGV0234 Other Public Facilities Civic Center Bldg C - HVAC (IT Server Room)410,000$ Public Facilities GGV0234 Other Public Facilities Civic Center Bldg B - HVAC 63,470$ Public Facilities GGV0234 Other Public Facilities Civic Center Bldg C - HVAC 500,000$ Public Facilities GGV0234 Other Public Facilities Miscellaneous Electrical Maintenance/Repair 40,000$ Total Public Facilities 8,011,853$ Infrastructure Infrastructure CTY0226 Other Public Infrastructure Removal of Dead/Dying Trees Citywide In Progress 300,000$ Ongoing Total Other Public Infrastructure 300,000$ Infrastructure PRK0326 Park Infrastructure Electrical Switchgear Upgrades -Eucalyptus Park - Tennis Courts/Baseball Fields Construction 121,004$ Summer 2022 Infrastructure PRK0326 Park Infrastructure Playground Renovations/Replacements Design 1,000,000$ Project Status Updates Measure P - In progress Public Facilities Infrastructure 4/15/2022 Page 1 of 22022-04-28 PCOC Agenda Page 48 of 52 Category CIP #Facility (Project)Description Status Measure P Allocation Est. Completion Date Infrastructure PRK0326 Park Infrastructure Path/Walkway Repairs/ADA Access - Rancho Del Rey Design 150,000$ Infrastructure PRK0327 Park Infrastructure McKenzie Creek Pickleball Light Pole Replacement In Progress 9,600$ Spring 2022 Infrastructure PRK0326 Park Infrastructure Path/Walkway Repairs/ADA Access - Citywide Design 850,000$ Infrastructure PRK0326 Park Infrastructure Replace Distressed Park Pathway Lights Design 300,000$ Infrastructure PRK0326 Park Infrastructure Park LED Lighting Design 100,000$ Infrastructure PRK0326 Park Infrastructure Rohr Fitness/Jogging Path Design 350,000$ Infrastructure PRK0326 Park Infrastructure Dog Parks Renovation Design 100,000$ Infrastructure PRK0326 Park Infrastructure Len Moore Skate Park Design 75,000$ 3,055,604$ Infrastructure Infrastructure PRK0328 Park Infrastructure Rohr Park Restroom Replacement Construction 1,111,767$ Spring 2022 Infrastructure Infrastructure PRK0327 Sports Courts and Fields Irrigation and Controller Changeover Citywide In Progress 1,600,000$ 2023 Total Park l Infrastructure 5,767,371$ Completed Projects Public Safety Buildings GGV0232 Police Facility Repairs Police Facility Drone Rooftop Upgrades Project Completed 200,000$ NOC filed 3/24/2022 Public Safety Buildings GGV0232 Police Facility Repairs Police Facility Salley Door Replacement Project Completed 35,882$ NOC filed 3/24/2022 Public Facilities GGV0231 Civic Center Library and South Chula Vista Library South Library Door Replacement Project Completed 42,040$ Infrastructure PRK0326 Park Infrastructure Replacement of Pedestrian and Parking Lot Lights (Windingwalk and Veterans)Project Completed July 2021 381,307$ NOC filed 8/13/2021 Public Safety Buildings GGV0233 Police Facility Repairs Upgrade to Hormonn Highspeed Gates (3 locations)Project Completed 98,599$ Public Safety Buildings GGV0232 Police Facility Repairs Uninterruptible Power Supply Project Completed 80,000$ Total Completed 837,828$ 16,417,052$ TOTAL PROJECT ALLOCATIONS 4/15/2022 Page 2 of 22022-04-28 PCOC Agenda Page 49 of 52 Measure P Vehicle and Equipment Purchases MEASURE P ACTUALS TO DATE Description Category Total Amount Prior Fiscal Years 2017 through 2021 Police 5,020,812$ Prior Fiscal Years 2017 through 2021(1)Fire 5,937,443$ Prior Fiscal Years 2017 through 2021 Non-Public Safety 4,976,819$ Current Fiscal Year 2022 (2)Police 374,751$ Current Fiscal Year 2022 (2)Fire 56,275$ Current Fiscal Year 2022 (2)Non-Public Safety 996,831$ TOTAL ACTUALS 17,362,932$ Total Public Safety Actuals 11,389,281$ Total Non-Public Safety Actuals 5,973,650$ TOTAL BY GROUP 17,362,932$ MEASURE P VEHICLES ON ORDER Description Department Total Amount (2) (2) Pierce Arrow XT Ultimate Configuration (PUC)Fire 1,746,520$ (11) 2021 Ford Interceptor Utility Hybrids Police 457,052$ (3) BMW R-1250 RT-P Motorcycle Police 96,562$ 2022 Ford F-150 XL Police 42,302$ 2022 Ford Mustang Mach-E Police 53,408$ PB Loader Model BC-4 Asphalt Patcher Non-Public Safety 227,839$ Peterbilt 520 with M-B Companies Striper Body Non-Public Safety 570,096$ Ford Super Duty F-550 with Knapheid Body (Partially funded)Non-Public Safety 33,803$ 2022 Ford Super Duty F-450 Stencil Truck Non-Public Safety 144,724$ (2) - 2022 Freightliner M2 with PB Loader 5-7 Yard Dump Body Non-Public Safety 295,133$ 2022 Ford Super Duty F-550 Graffiti Truck Non-Public Safety 135,496$ 2022 Ford F-650 Diesel Sign Truck Non-Public Safety 160,001$ (2) Ford Super Duty F-250 Animal Control Body Non-Public Safety 132,100$ 2023 Freightliner M2-106 Articulating Aerial Device Boom Truck Non-Public Safety 201,837$ (3) 2022 Ford Escape SE Hybrid Non-Public Safety 83,220$ (4) 2022 Ford F150 XL Non-Public Safety 125,274$ (2) 2022 Ford F150 Lightning Non-Public Safety 90,430$ 2022 Ford F-250 Non-Public Safety 44,454$ (3) Zieman Trailers Non-Public Safety 171,327$ (2) Toro Groundmaster 5900 Non-Public Safety 235,235$ Fire Vehicle Outfitting Fire 85,654$ Police Vehicle Outfitting Police 312,514$ Vehicle Outfitting Non-Public Safety 10,570$ TOTAL ON ORDER 5,455,548$ Total Public Safety On Order 2,794,010$ Total Non-Public Safety On Order 2,661,538$ TOTAL BY GROUP 5,455,548$ NOTES: (1) Does not include prior Fire apparatus purchased via lease purchase agreements. (2) Amounts reflected are actuals and encumbrances as of 03/31/2022. CURRENT YEAR ANTICIPATED PURCHASES Description Department Total Count Light Duty Trucks Non-Public Safety 7 Specialty Equipment Non-Public Safety 4 Other Equipment Non-Public Safety 10 21 2022-04-28 PCOC Agenda Page 50 of 52 Category CIP #Description Status Measure P Allocation Est. Completion Date Public Safety Buildings GGV0230 Completed on 3/15/2022. Contract closeout will commence after completion of Fire Station 3 because the projects were done under one contract. 10,085,052$ Completed 3/15/2022 Public Safety Buildings GGV0230 Station received certificate of Substantial Completion on 4/27/2021. Punchlist work is in progress. Contract will be open until end of 1 year landscape maintenance on 4/27/2022. 9,715,544$ Landscape maintenace period ends 4/27/2022 Public Safety Buildings GGV0252 Design Phase began 5/11/2021. The Fire department is evaluating concept designs. The design phase is expected to last until Fall 2022. Construction is expected to last approximately 9 months. 3,683,760$ Mid 2023 Total Public Safety Buildings 23,484,356$ Other Public Facilities GGV0247 Construction for Segments 1 & 2 began 9/13/2021 and is planned to be completed 11/23/2022. Segment 3 is in design and is expected to extend the completion date by 6-9 months. 16,386,629$ Substantial Completion Segments 1 & 2 - 11/23/2022, Segment 3 summer/fall 2023 Parks PRK0329 Constructuion began 2/25/22 and is expected to be completed in October 2022. 820,001$ Fall/winter 2022 Total Public Facilities 17,206,630$ Infrastructure TRF0408 Construction Notice to Proceed was issued 2/17/21. Potholing the new pole locations was completed in Summer 2021. Poles were ordered and delivered to the contractor in March 2022. Construction began in March 2022 and should be completed in November 2022. 5,000,000$ Winter 2022 Infrastructure DRN0219 Bids were recived for this project 1/13/22. Construction will begin pending contract award. 1,681,986$ Fall 2022 Infrastructure STL0443 Construction Phase -all 4 quadrants were completed March 2022. 2,877,784$ Spring/Summer 2022 Total Infrastructure 9,559,770$ Infrastructure STL0428 Construction Phase - Began September 2019. Completed December 2019. 509,768$ Project Complete Infrastructure STL0427 Construction Phase I - Began March 2018. Completed December 2018. 6,554,460$ Project Complete Infrastructure STL0430 Construction Phase II - Began July 2019. Completed August 2020. 16,011,295$ Project Complete Infrastructure DRN0209 Construction Phase I - Began March 2018. Completed December 2018. 1,256,000$ Project Complete Infrastructure DRN0210 CMP CCTV completed 140,000$ Project Complete Infrastructure DRN0211 All field work complete 8,185,000$ Closeout Phase in progress Infrastructure DRN0216 Emergency design and repair of corrugated metal pipes citywide. 400,000$ Project Complete Infrastructure STL0421 Project completed in January 2017 23,385$ Project Complete Park Study PRK0333 Consultant: Hunsaker & Associates. Accessibility Study completed September 24, 2020. Presented to COC in October 2020, developing funding strategy 81,391$ Project Complete Total Completed 33,161,299$ 83,412,054$ Corrugated Metal Pipe Emergency Repair TOTAL PROJECT ALLOCATIONS Project Status Updates Measure P - In progress Public Safety Buildings Infrastructure Completed Projects Facility (Project) Street Pavement Traffic Signal System Sidewalk Rehabilitation Citywide Fire Stations Repairs/Replacements Fire Station 3: design and construct Replace sidewalk damaged at various locations based on recommendations from the Pedestrian Connectivity Max Field/Loma Verde Accessibility Study Reinstra Park/Loma Verde Rec Center - bridge construction, parking needs and ADA review. Added scope: retaining wall failure and slope stabilization. Department of Engineering and Capital Projects Traffic signal replacements and improvements Fire Stations Repairs/Replacements Fire Station 5: design and construct Pavement rehabilitation on various streets based on recommendations from City's Pavement Management System Fire Station #1 Repair/Replace Fire Station 1: design and rennovations Rehabilitation of aged Corrugated Metal Pipe (CMP) and other storm drain related repairs outside ROW Street Pavement Pavement rehabilitation on various streets based on recommendations from City's Pavement Management Pavement rehabilitation on Floyd AvenueStreet Pavement Perform drainage infrastructure assessments Citywide Replace sidewalk damaged at various locations based on recommendations from the Pedestrian Connectivity Plan Other Infrastructure -Sidewalk Replacement Citywide Other Infrastructure - Drainage Pipe Assessment Outside ROW Other Infrastructure - CMP Rehabilitation Outside ROW CMP rehab outside ROW Phase 3 Corrugated Metal Pipe Repair outside ROW Rehabilitation of aged Corrugated Metal Pipe (CMP) and other storm drain related repairs outside ROW Other Infrastructure - CMP Rehabilitation Outside ROW Other Public Facilities and Parks Recreation Centers and Senior Center Renovation of the Loma Verde Recreation Center Other Infrastructure - CMP Rehabilitation Outside ROW Phase II Lauderbach Park Rehabilitation Renovation of Lauderbach Park Updated 04/06/2022 Page 1 of 22022-04-28 PCOC Agenda Page 51 of 52 Project Status Updates Measure P - In progress Department of Engineering and Capital Projects Actual consultant costs included in project allocations. Estimated Amt Task Order Execution Date $188,922.00 2/19/2018 $99,958.58 6/26/2018 9,989.65 1/22/2019 452,000.00 12/10/2019 Estimated Amt Task Order Execution Date $618,050.00 3/12/2018 $276,393.00 7/8/2021 Estimated Amt Task Order Execution Date $115,536.00 12/12/2017 $94,865.00 12/22/2017 $325,314.00 4/27/2018 $626,775.00 4/27/2018 $191,004.00 11/19/2018 $997,726.00 4/10/2019 $35,080.00 7/3/2019 $161,000.00 10/30/2019 $469,291.00 2/10/2021 Estimated Amt Task Order Execution Date $99,959.58 6/26/2018 Estimated Amt Task Order Execution Date Prequalified List Determined 10/11/17 STL0443 - Sidewalk Slicing Awarded 11/7/17 PO 2182005TRF0408 - Traffic Signals Sys TASK #STL427 CIP DRN0209- CMP Rehab Outside ROW STL0430 - Street Pavement Rehab Ph II TASK #STL430 A STL0427- Street Pavement Rehab Ph I TASK #STL427 TASK #DRN211 TASK #DR209 Task Order # STL0427- Street Pavement Rehab Ph I DRN211 - CMP Rehab Outside ROW Ph II Construction Management (Civil Projects) Construction Management (Facilities /Buildings) TASK #GG230 A, B, C Task #GGV0247 Awarded 9/19/17Civil Engineering PO 2181583 CIP STL0430 Street Pavement Rehab Phase II TRF0408 Traffic Signal System (Fiber Network) STL0428 Sidewalk Replcmnt (Informal Bid) PO 219148 PO 2201516STL0443 Sidewalk Rehabilitation Task Order # On Call Consultant Contracts (Available for Measure P Projects) CIP GG230 Fire Stations Repairs/Replacements GGV0247 Loma Verde Rec Center Awarded 11/21/17 TASK #TRF0408 Awarded 05/15/18 TASK #STL430 TRF0408 - Traffic Signals Sys Task Order # Task Order # CIP Intelligent Transportation Systems Consultant (Traffic Engineering) Design Build Construction Teams STL0428 - Sidewalk Replcmt (Heaves 1.5" +) TASK #STL428 TASK #STL443 STL0430 - Street Pavement Rehab Ph II CIP Task Order # PO 2182005 Consultant: IBI Notes Rick Engineering Company IBI Group Southern California Precision Concrete Inc. Southern California Precision Concrete Inc. Consultant: O'Connor Consultant: O'Connor Consultant: PPC Now Available: Kimley-Horn; NV5; Rick Engineering Co. and; TY-LIN International. Now Available: Kitchell CEM; O'Connor Construction Management. Now Available: Kleinfelder, DHS Consulting, Project Professionals Corporation. Now Available: IBI Group, Iteris, Kimley-Horn, STC Traffic 5 Design Build teams deemed qualified with the intention of requesting proposals from the top 3 available and interested ranked firms at RFP time. Notes Notes Notes Notes Consultant: DHS (task terminated) Consultant: PPC Consulant: PPC Consultant: PPC (Construct. review & bid support) Consultant: Kleinfelder (construction inspection & administration) Consultant: PPC Consultant: PPC Consultant Kleinfelder (Construction inspection & administration) Updated 04/06/2022 Page 2 of 22022-04-28 PCOC Agenda Page 52 of 52