HomeMy WebLinkAboutReso 2022-074 DocuSign Envelope ID: F1E728FF-2344-4010-BEE6-A11DE31323813A
RESOLUTION NO. 2022-074
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA (1) WAIVING THE COMPETITIVE FORMAL
BID REQUIREMENTS; (2) APPROVING AN AGREEMENT
BETWEEN THE CITY AND B.ADAIR CONSULTING FOR ON-
CALL PROGRAM CONSULTATION AND PROGRAM
MANAGEMENT SUPPORT SERVICES; (3) AUTHORIZING
THE CITY MANAGER OR DESIGNEE TO EXECUTE THE
INITIAL AGREEMENT AND AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO EXECUTE FOUR ONE-YEAR
OPTIONS TO EXTEND THE AGREEMENT; AND (4)
AUTHORIZING A BUDGET TRANSFER THEREOF
WHEREAS, as a Department of Housing and Urban Development ("HUD") entitlement
community, the City of Chula Vista receives federal block grant funds under the Community
Development Block Grant Program, the Home Investment Partnerships Act and Emergency
Solutions Grant programs, as well as other federal, state and local prorgam funding; and
WHEREAS, to receive these funds, the City must comply with all regulations governing
the use of funds, including Title 24 Code of Federal Regulations ("CFR") Part 570; and
WHEREAS, due to an increase in funding received through the grant programs, which
requires additional oversight and administration of the grants, the City desires to contract with B.
Adair Consulting ("Consultant") to provide grant administration support services on an on-call
basis; and
WHEREAS, Consultant warrants and represents that it is experienced and staffed in a
manner such that it can deliver the services required of Consultant to City in accordance with the
time frames and the terms and conditions of the Agreement; and
WHEREAS, based on Consultant's extensive knowledge of federal regulations governing
the HUD programs and unique knowledge of Chula Vista programs as stated herein and in the
attendant Staff report, the City desires to waive the competitive bidding requirements pursuant to
Chula Vista Municipal Code ("CVMC") section 2.56.070(b)(3), finding that said circumstances
support waiving the competitive bid requirements in that the City's interest would be better served
by said waiver, and enter into a two-party agreement with B. Adair Consulting to provide on-call
consultation and grant management support services support ("Agreement") in an initial amount
not to exceed$100,000,with four(4)one-year options to extend in amounts not to exceed$50,000
each year, for a maximum authorized not to exceed amount of $300,000, contingent upon
availability of funding; and
WHEREAS,funding for Fiscal Year 2022 is available through the City's Housing Division
Administration Funds and $100,000 will be transferred from the Federal Grants Fund — CDBG
Operations Other Expenses category to the Supplies and Services category.
DocuSign Envelope ID: F1E728FF-2344-4010-BEE6-A11DE31323813A
Resolution No. 2022-074
Page No. 2
NOW, THEREFORE,BE IT RESOLVED based on the findings above, the City Council
of the City of Chula Vista does hereby waive the competitive bidding requirements pursuant to
Chula Vista Municipal Code Section 2.56.070(b)(3) in that the City's interest would be better
served by said waiver.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City
of Chula Vista, that it(1) approves the Agreement in substantial form with B. Adair Consulting,
with such minor modifications as may be required or approved by the City Attorney's Office, a
copy of which shall be kept on file in the Office of the City Clerk; (2) authorizes the City
Manager or designee to execute the initial Agreement in an amount not to exceed $100,000,
including four(4) one-year options to extend in amounts not to exceed$50,000, for a maximum
authorized and not to exceed amount of $300,000 for the five year period; and (3) approves
attendant budget transfers.
[SIGNATURES ON THE FOLLOWING PAGE]
DocuSign Envelope ID: F1E728FF-2344-4010-BEE6-A11DE31323813A
Resolution 2022-074
Page No. 3
Presented by Approved as to form by
EIDo�cuSigned by: DocuSigned by:
AA76F15D450845D... CF40650850444!F...
Tiffany Allen Glen R. Googins
Director of Development Services City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 12th day of April 2022 by the following vote:
AYES: Councilmembers: Cardenas,Galvez,McCann,Padilla, and Casillas Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
DocuSigned by:
062BFD7C0386456...
Mary Casillas Salas, Mayor
ATTEST:
DocuSigned by:
3074D104EAF342E...
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2022-074 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 12th day of April 2022.
Executed this 12th day of April 2022.
DocuSigned by:
E1,(
3074D104EAF342E...
Kerry K. Bigelow, MMC, City Clerk