HomeMy WebLinkAbout2022-04-07 CSC Agenda Packet
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Date:April 7, 2022
Time:5:15 p.m.
Location:City Hall, Bldg. #C, Conference Room B-129
276 Fourth Avenue, Chula Vista
Welcome to your Civil Service Commission Meeting
The Civil Service Commission has transitioned back to holding live, in-person meetings.
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following ways:
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at the time and location specified on this agenda to make your comments. Please visit
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to Civil Service Commission, 276 Fourth Ave, Chula Vista, CA 91910. Please send
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Accessibility: Individuals with disabilities are invited to request modifications or accommodations in
order to access and/or participate in a Civil Service Commission meeting by contacting the Human
Resources Department Staff at CSC@chulavistaca.gov (California Relay Service is available for
the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting.
Pages
1.CALL TO ORDER
2.ROLL CALL
Commissioners Gersten, Sepulveda, Vice Chair Fish and Chair Carbuccia
3.PUBLIC COMMENTS
Persons may address the Commission on any subject matter within the
Commission’s jurisdiction that is not listed as an item on the agenda. State law
generally prohibits the Commission from discussing or taking action on any
issue not included on the agenda, but, if appropriate, the Commission may
schedule the topic for future discussion or refer the matter to staff. If you wish to
speak on any item, please fill out a "Request to Speak" form and submit it to the
Secretary prior to the meeting.
4.ACTION ITEMS
The Item(s) listed in this section of the agenda will be considered individually by
the Commission and are expected to elicit discussion and deliberation. If you
wish to speak on any item, please fill out a "Request to Speak" form and submit
it to the Secretary prior to the meeting.
4.1.Approval of Minutes of March 3, 2022 3
Staff Recommendation:
Approve the minutes
4.2.Consideration to Approve the Addition of the Following Classification to
the Classification Plan per the Civil Service Rule 1.02 A (3)
6
Principal Accountant (MMCF)
Staff Recommendation:
Approve the new classification
OTHER BUSINESS
5.STAFF COMMENTS
6.CHAIR'S COMMENTS
7.COMMISSIONERS' COMMENTS
8.ADJOURNMENT
to the regular meeting on May 5, 2022, at 5:15 p.m.
Materials provided to the Civil Service Commission related to any open-session
item on this agenda are available for public review by contacting the Human
Resources Department at CSC@chulavistaca.gov.
2022/04/07 CSC Agenda Page 2 of 10
1
REGULAR MEETING OF THE CIVIL SERVICE COMMISSION
Meeting Minutes
March 3, 2022, 5:15 p.m.
City Hall, Bldg. C, Conference Room B-129
276 Fourth Avenue, Chula Vista
Present: Chair Carbuccia, Commissioner Sepulveda, Vice Chair Fish,
Commissioner Gersten
Also Present: Secretary Ladron de Guevara, Director of Human Resources
Chase
Others Present Captain Redmond
_____________________________________________________________________
1. CALL TO ORDER
A regular meeting of the Civil Service Commission of the City of Chula Vista was
called to order at 5:17 p.m. in Conference Room #B129, located in Building C,
276 Fourth Avenue, Chula Vista, California.
2. ROLL CALL
Chair Carbuccia called the roll.
3. PUBLIC COMMENTS
None.
4. ACTION ITEMS
4.1 Approval of Minutes of November 4, 2021
Moved by Commissioner Gersten
Seconded by Vice Chair Fish
2022/04/07 CSC Agenda Page 3 of 10
2
Yes (4): Chair Carbuccia, Commissioner Sepulveda, Vice Chair Fish, and
Commissioner Gersten
Result:Carried (4 to 0)
4.2 Consideration To Approve a Double Step Increase for Carla Even,
Dispatch Manager, per Civil Service Rule 1.05(I)(2)
Captain Redmond and Director of Human Resources Chase gave a
presentation on the item.
Moved by Commissioner Gersten
Seconded by Commissioner Sepulveda
Yes (4): Chair Carbuccia, Commissioner Sepulveda, Vice Chair Fish, and
Commissioner Gersten
Result:Carried (4 to 0)
OTHER BUSINESS
5. STAFF COMMENTS
Director of Human Resources Chase highlighted the department's continued
hiring and recent accomplishments:
• In the last month, onboarded 49 new employees including 12 in the police
academy.
• Completed labor negotiations with five (5) of the labor groups and currently in
negotiations with IAFF.
6. CHAIR'S COMMENTS
None.
7. COMMISSIONERS' COMMENTS
None.
8. ADJOURNMENT
The meeting was adjourned at 5:39 p.m.
Minutes prepared by: Felipe Ladron de Guevara, Secretary
2022/04/07 CSC Agenda Page 4 of 10
3
_________________________
Felipe Ladron de Guevara, Secretary
2022/04/07 CSC Agenda Page 5 of 10
CITY OF CHULA VISTA
PRINCIPAL ACCOUNTANT
DEFINITION
To plan, organize and direct activities within the Finance Department’s Comptroller Division; to
coordinate section activities with other divisions or departments; to perform highly complex
accounting, administrative and analytical work; and to provide highly responsible technical
support to the Finance Manager.
DISTINGUISHING CHARACTERISTICS
The supervisor level recognizes positions that perform full, first-line supervisory responsibilities
including planning, assigning and evaluating the work of subordinates and are responsible for work
unit within a section or department.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Finance Manager.
Exercises direct supervision over professional, technical and clerical personnel.
ESSENTIAL FUNCTIONS – Functions may include, but are not limited to, the following:
Plans, develops and oversees payroll and accounts payable operations and activities; ensure
compliance with State and Federal laws.
Plans, develops, and oversees general ledger accounting, capital assets, and grant accounting
activities; ensures compliance with State and Federal laws.
Plans, assigns, supervises, reviews and evaluates the work of subordinate staff performing a variety
of financial accounting and audit functions.
Coordinates the preparation of the City’s Annual Comprehensive Financial Reports, State
Controller’s Report, federal and state grant reports, and other financial reports as necessary.
Reviews, analyzes, and reconciles revenue and expenditure transactions and documents.
Processes, controls, reconciles and audits payroll documents, records and files.
Reviews department fiscal operations, cash and securities, inventories and contracts, lease
agreements and franchises.
2022/04/07 CSC Agenda Page 6 of 10
CITY OF CHULA VISTA
Oversees the processing of invoices for payment and cash receipts; oversees the development and
maintenance of accounts payable, cash receipt procedures, and automated systems.
Oversees preparations of bi-weekly payroll, including time entry, printing of checks, preparing
reports and data for electronic deposits; complies with wage garnishments and levies; and resolves
payroll issues with the Human Resources and Information Technology Services departments.
Participates in the selection of staff; coordinates staff training; assigns work activities and projects;
monitors work activities to ensure compliance with established policies and procedures; conducts
performance evaluations; recommends discipline; implements discipline procedures as directed.
Evaluates operations and activities of assigned areas; implements improvements and
modifications; participates in the design and installation of financial accounting forms and
automated systems and procedures; prepares various reports on operations and activities.
Recommends and implements goals and objectives for assigned areas; establishes performance
standards and methods; develops and implements policies and procedures.
Assists with budget preparation and administration; prepares cost estimates for budget
recommendations; monitors and controls expenditures.
Monitors current City Memorandum of Understanding (MOUs), FLSA and IRS regulations for
payroll compliance; responds to complex inquiries regarding payroll procedures, MOU
interpretations and tax related filing and deductions.
Performs cost accounting and cost allocation procedures for the accurate recording of
project/program costs in order to maximize cost recovery through fee setting or fund transfer and
provide adequate disclosure.
Prepares, analyzes, and reconciles a variety of complex financial records and statements; prepares
and records special transaction reports and journal entries.
Reviews and approves bank reconciliation for City’s bank and trustee accounts; reviews monthly
investment reports.
Develops, implements, and maintains internal controls to ensure the accuracy of capital asset
records.
Conducts departmental or business audits and prepares reports regarding findings; reviews external
City and other related entities’ audit reports.
Participates in the City’s continuous improvement processes and events.
Builds and maintains positive working relationships with co-workers, other City employees, and
the public using principles of good customer service.
2022/04/07 CSC Agenda Page 7 of 10
CITY OF CHULA VISTA
Principal Accountant
Performs related duties as assigned.
MINIMUM QUALIFICATIONS
Knowledge of:
Principles of governmental accounting, budgeting, and public finance.
Generally accepted accounting principles, practices, and procedures.
Methods and techniques of financial analysis and report research and preparation.
Auditing principles and techniques.
Reporting laws and requirements of various State and Federal agencies, insurance, and
financial firms.
CalPERS and their payroll reporting requirements.
Basic business data processing principles and applications.
Modern office practices and procedures.
Computer equipment, and software applications related to assignment.
Financial mathematics.
Principles and practices of supervision, training, and performance evaluations.
English usage, spelling, grammar, and punctuation.
Ability to:
Plan and direct assigned accounting functions.
Perform complex and advanced accounting work in the maintenance of financial records.
Prepare comprehensive and clear financial statements and reports and maintain accurate
fiscal records.
Analyze, reconcile, and comprehend complex financial records, statements, and reports.
Prepare written reports and make recommendations.
Conduct departmental or business audits.
2022/04/07 CSC Agenda Page 8 of 10
CITY OF CHULA VISTA
Principal Accountant
Review and interpret technical information, such as accounting guidance, legal documents,
rules and regulations that pertain to the work.
Exercise good judgment in the application and interpretation of policy, regulations and
procedures related to assignment.
Communication effectively to different audiences, including elected officials, the
executive team, and City employees at all levels of the organization.
Provide technical assistance in specialized activities and follow up as required.
Lead, develop, motivate, and evaluate assigned staff.
Operate computer equipment and software applications related to assignment.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of
work.
Work with various cultural and ethnic groups in a tactful and effective manner.
Experience and Training
Any combination of education and/or experience and training that would likely provide the
required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience:
Four years of professional accounting, preferably with a governmental agency, including
one year of lead or supervisory responsibility.
Training:
Equivalent to a Bachelor’s degree from an accredited college in accounting or a related
field such as finance, business administration or economics with at least 12 semester units
or 18 quarter units in coursework such as Principles of Accounting, Intermediate and
Advanced Accounting, Fund Accounting, Cost Accounting or Auditing.
License or Certificate:
Possession of a valid California driver’s license. Possession of a license as Certified Public
Accountant is highly desirable.
2022/04/07 CSC Agenda Page 9 of 10
CITY OF CHULA VISTA
Principal Accountant
PHYSICAL DEMANDS
On a continuous basis, sit at desk for long periods of time; intermittently stand and walk.
Intermittently twist and reach office equipment above and below shoulders; use telephone, write
or use keyboard to communicate through written means; use a computer keyboard on a regular and
continuing basis; lift or carry up to 10 pounds. See in the normal vision range with or without
correction to read typical business documents and computer screens; hear in the normal range with
or without correction.
WORKING ENVIRONMENT
Primary work is in performed indoors in a carpeted and air-conditioned office environment with
fluorescent lighting and moderate noise level. There is some exposure to the external environment
when going to outlying offices. Work is frequently disrupted by the need to respond to in-person
and telephone inquiries.
2022/04/07 CSC Agenda Page 10 of 10