HomeMy WebLinkAboutReso 2022-061 DocuSign Envelope ID:20ECB1B1-9396-4230-8D9F-2965DE44DD7D
RESOLUTION NO. 2022-061
(Housing-Authorio,Resolution No.2022-001)
RESOLUTION OF THE CITY OF CHULA VISTA
AN D CHULA VISTA HOUSING AUTHORITY: (1)
WAIVING THE COMPETITIVE FORMAL BID
REQUIREMENTS; (2) APPROVING AN AGREEMENT
BETWEEN THE CITY/HOUSING AUTHORITY AND
COMPLIANCE SERVICES, LLC FOR AFFORDABLE
HOUSING MONITORING SOFTWARE; AND (3)
AUTHORIZING THE CITY MANAGER/HOUSING
AUTHORITY DIRECTOR OR DESIGNEE TO EXECUTE
THE INITIAL AGREEMENT AND AUTHORIZING THE
CITY MANAGER/HOUSING AUTHORITY DIRECTOR TO
EXECUTE FOUR ONE-YEAR OPTIONS TO EXTEND THE
AGREEMENT
WHEREAS, as a condition of receiving Federal funding from the U.S. Department of
Housing and Urban Development, the City of Chula Vista (the "City") is required to monitor its
Community Development Block Grant, and HOME Investment Partnership assisted projects
during the affordable rental housing affordability period; and
WHEREAS, as the issuer of Multi-Family Housing Revenue Bonds, the Chula Vista
Housing Authority ("CVHA") is required to monitor its California Debt Allocation Committee
("CDLAC") funded projects during the Qualified Compliance Period; and
WHEREAS,the CVHA is required to monitor projects funded using Low-and Moderate-
Income Housing funds in accordance with California Health and Safety Code Section 33000,
et.seq.; and
WHEREAS, the City and CVHA has funds collected from issuer fees and annual
compliance monitoring fees; and
WHEREAS, the City and CVHA is seeking professional consultant services to assist in
monitoring its affordable housing stock; and
WHEREAS, Compliance Services, LLC ("Consultant") software is currently in use by
various public agencies and said system is used to monitor over 400 affordable housing
properties. Cities that currently use the software and related services include the City of Concord,
City of Escondido, City of Foster City, City of Fresno, City of Hayward, City of Hesperia, and
Contra Costa County; and
WHEREAS, Consultant was selected due to its intimate knowledge of and approach to
monitoring affordable housing using a web-based reporting compliance reporting system, its
extensive experience, and its ability to complete the services in a timely manner; and
DocuSign Envelope ID:20ECB1B1-9396-4230-8D9F-2965DE44DD7D
Resolution No 2022-061
(HA Resolution No.2022-001)
Page No. 2
WHEREAS, the City and CVHA has used the Consultant's software since 2010 and
significant resources have been dedicated to training city staff and property owner/managers to
effectively operate the software; and
WHEREAS, Consultant warrants and represents that it is experienced and staffed in a
manner such that it can deliver the services required of Consultant to the City and CVHA in
accordance with the time frames and the terms and conditions of this Agreement; and
WHEREAS, based on Consultant's unique software product and history of use by the
City as set forth above, the City and CVHA desire to waive the competitive bidding requirements,
finding that said circumstances support waiving the competitive bid requirements, and enter into
a two-party agreement with Compliance Services, LLC to provide compliance monitoring and
reporting software services ("Agreement") in an initial amount not to exceed $25,000, with four
(4) one-year options to extend in amounts not to exceed $25,000 each year, for a maximum
authorized amount of$125,000, contingent upon availability of funding.
NOW, THEREFORE,BE IT RESOLVED based on the findings above,the City of Chula
Vista and the Board of Commissioners of the Chula Vista Housing Authority do hereby waive
the competitive bidding requirements pursuant to Chula Vista Municipal Code Section
2.56.070(b)(3).
NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of
Chula Vista and the Board of Commissioners of the Chula Vista Housing Authority, that they
approve the Agreement with Compliance Services, LLC, with such minor modifications as may
be required or approved by the City Attorney's Office, a copy of which shall be kept on file in
the Office of the City Clerk and authorize the City Manager/Housing Authority Director or
designee to execute the initial Agreement in an amount not to exceed$25,000,including four(4)
one-year options to extend in amounts not to exceed$25,000, for a maximum authorized amount
of$125,000.
[SIGNATURES ON THE FOLLOWING PAGE]
DocuSign Envelope ID:20ECB1B1-9396-4230-8D9F-2965DE44DD7D
Resolution No.2022-061
(HA Resolution No 2022-001)
Page No. 3
Presented by Approved as to form by
DocuSigned by: DocuSigned by:
Tiffany Allen Glen R. Googins
Director of Development Services City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 15th day of March 2022 by the following vote:
AYES: Councilmembers: Cardenas,Galvez,McCann,Padilla,and Casillas Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
DocuSigned by:
Mary Casillas Salas, Mayor
ATTEST:
DocuSigned by:
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3man'InaFAFa49F
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2022-061 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 15th day of March 2022.
Executed this 15th day of March 2022.
DocuSigned by:
3074D904FAF342F
Kerry K. Bigelow, MMC, City Clerk