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2022/03/22 Post Agenda Packet
I declare under penalty of perjury that I am employed by the City of Chula Vista in the office of the City Clerk and that I posted the document according to Brown Act requirements. Signed• —� CITY OF CHULA VISTA • e�z Mary Casillas Salas, Mayor John McCann, Councilmember- District 1 Maria V. Kachadoorian, City Manager Jill M.Galvez-Councilmember- District 2 Glen R. Googins, City Attorney Stephen C.Padilla-Councilmember-District 3 Kerry K. Bigelow, City Clerk Andrea Cardenas-Councilmember- District 4 REGULAR MEETING OF THE CITY COUNCIL Date: March 22, 2022, 5:00 P.M. Location: Council Chambers, 276 Fourth Avenue, Chula Vista, CA View the Meeting Live in English & Spanish: chulavistaca.gov/councilmeetings AT&T U-verse ch. 99 (San Diego County) & Cox ch. 24 (Chula Vista) in English only Welcome to your City Council Meeting PUBLIC COMMENTS: Public comments may be submitted to the City Council in the following ways: In-Person. The community is welcome to make public comments at this City Council meeting. Masks or face coverings are required, regardless of vaccination status. Comments via eComment (instructions below) are encouraged. Submit an eComment: Visit www.chulavistaca.gov/councilmeetings, locate the meeting and click the comment bubble icon. Select the item and click "Leave Comment." eComments can be submitted until the conclusion of public comments for the item and are viewable online upon submittal. If you have difficulty submitting eComments, email comments to: cityclerk cbchulavistaca.gov HOW TO WATCH: Live stream is available at www.chulavistaca.gov/councilmeeting_s. To switch the video to Spanish, please click on "ES" in the bottom right hand corner. Meetings are available anytime on the City's website (English and Spanish). ACCESSIBILITY: Individuals with disabilities or special needs are invited to request modifications or accommodations to access and/or participate in a City meeting by contacting the City Clerk's Office at cityclerk(cDchulavistaca.gov or (619) 691-5041 (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. ' '.iii ........ ............... -rcilf(I I n it f i! S �1II I CRY Of CH .Ll Ml ry C sillas, S l s, Mayor Joh ni McCann, Councilmernber- District 1 Maria V. h . chdoori n, City Manager Jill M. G Ive . - CouncHmernber- District 2 Glen R. Googins:, City Attorney Stephen C. Padilla-Councilmerniber-District 3 Derry K. Bigelow, city Clerk Andrea Cardenas-Councilmer er- District 4 REGULAR MEETING OF THE CITY COUNCIL **POST AG EN DA** Date: March 22, 2022, 5:00 P.M. Location: council Chambers, 276 Fourth Avenue, Chula Nista, CA View the Meeting Live in English &Spanish: chulavistaca.gov/councilmeetings AT&T U-Verse ch. 99 (San Diego County) & Cox ch. 24 (Chula Vista) in English only Welcome to your city council Meeting PUBLIC COMMENTS: Public comments may be submitted to the City Council in the following ways: • In-Person. The community is welcome to make public comments at this City Council meeting. Masks or face coverings are required, regardless of Vaccination status. Comments Via ecomment (instructions below) are encouraged. • Submit an ecomment: Visit www.chulavistaca.gov/councilmeetings, locate the meeting and click the comment bubble icon. Select the item and click "Leave Comment." ecomments can be submitted until the conclusion of public comments for the item and are viewable online upon submittal. If you have difficulty submitting ecomments, email comments to: cit, clerk(CD-chulavistaca.gov HOW TO WATCH: Live stream is available at www.chulavistaca.gov/councilmeetings. To switch the video to Spanish, please click on "ES" in the bottom right hand corner. Meetings are available anytime on the City's website (English and Spanish). ACCESSIBILITY: Individuals with disabilities or special needs are invited to request modifications or accommodations to access and/or participate in a City meeting by contacting the City Clerk's Office at cityclerka-chulavistaca.gov or (619) 691-5041 (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. SPEAKER TIME LIMITS: The time allotted for speakers may be adjusted by the Mayor. - Five minutes* for specific items listed on the agenda - Three minutes* for items NOT on the agenda (called to speak during Public Comments) - A group of individuals may select a spokesperson to speak on their behalf on an agenda item, waiving their option to speak individually on the same item. Generally, five minutes are allotted per person, up to a limit of 30 minutes, although the limits may be adjusted. Members of the group must be present. *Individuals who use a translator will he allotted twice the amount of time. G ETT I N G TO KN OW YO U R AGENDA Agenda Sections: CONSENT CALENDAR items are routine items that are not expected to prompt discussion. All items are considered for approval at the same time with one vote. Councilmembers and staff may request items be removed and members of the public may submit a speaker slip if they wish to comment on an item. Items removed from the Consent Calendar are discussed after the vote on the remaining Consent Calendar items. PUBLIC COMMENT provides the public with an opportunity to address the Council on any matter not listed on the agenda that is within the jurisdiction of the Council. In compliance with the Brown Act, the Council cannot take action on matters not listed on the agenda. PUBLIC HE4RING S are held on matters specifically required by law. The Mayor opens the public hearing and asks for presentations from staff and from the proponent or applicant involved (if applicable) in the matter under discussion. Following questions from the Councilmembers, the Mayor opens the public hearing and asks for public comments. The hearing is closed, and the City Council may discuss and take action. ACTION ITEMS are items that are expected to cause discussion and/or action by the Council but do not legally require a Public Hearing. Staff may make a presentation and Councilmembers may ask questions of staff and the involved parties before the Mayor invites the public to provide input. CLOSED SESSION may only be attended by members of the Council, support staff, and/or legal counsel. The most common purpose of a Closed Session is to avoid revealing confidential information that may prejudice the legal or negotiating position of the City or compromise the privacy interests of employees. Closed sessions may be held only as specifically authorized by law. Council Actions: RESOLUTIONS are formal expressions of opinion or intention of the Council and are usually effective immediately. ORDINANCES are laws adopted by the Council. Ordinances usually amend, repeal or supplement the Municipal Code; provide zoning specifications; or appropriate money for specific purposes. Most ordinances require two hearings: an introductory hearing, generally followed by a second hearing at the next regular meeting. Most ordinances go into effect 30 days after the final approval. PROCLAMATIONS are issued by the City to honor significant achievements by community members, highlight an event, promote awareness of community issues, and recognize City employees. 2022/03/22 City Council Post Agenda Page 2 of 371 Pages 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE 4. SPECIAL ORDERS OF THE DAY 4.1. Presentation of a Proclamation Proclaiming April 2022 as Sesame Place Month in the City of Chula Vista 5. CONSENT CALENDAR (Items 5.1 through 5.6) All items listed under the Consent Calendar are considered and acted upon by one motion. Anyone may request an item be removed for separate consideration. RECOMMENDED ACTION: Council approve the recommended action on the below consent calendar items. 5.1. Waive Reading of Text of Resolutions and Ordinances RECOMMENDED ACTION: Approve a motion to read only the title and waive the reading of the text of all resolutions and ordinances at this meeting. 5.2. Consideration of Request for Excused Absences RECOMMENDED ACTION: Consider requests for excused absences as appropriate. 5.3. Contract Amendment Approve Second Amendment to On-Call Civil Engineering 7 Consulting Agreement between the City of Chula Vista and NV5 Inc. Report Number: 22-0091 Location: East H Street between Eastlake Drive and Mount Miguel Road Department: Engineering Environmental Notice: The activity is nota "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Notwithstanding the foregoing, the activity qualifies for an Exemption pursuant to Section 15061(b)(3) of the California Environmental Quality Act State Guidelines. RECOMMENDED ACTION: Adopt a resolution approving an amendment to the On-Call Civil Engineering Consulting agreement between the City and NV5 Inc. to increase the maximum compensation by $18,400. 2022/03/22 City Council Post Agenda Page 3 of 371 5.4. Master Fee Schedule: Increase in Industrial Wastewater Discharge Permit Fees 16 by Amending the Master Fee Schedule Report Number: 21-0204 Location: No specific geographic location Department: Engineering Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Adopt a resolution amending the Master Fee Schedule to increase the Industrial Wastewater Discharge Permit Fees. 5.5. Emergency Rental Assistance: Accept Re-Allocated U.S. Treasury Funds, a 70 State of California Round 3 Loan Award, Appropriate Funds and Amend the Existing Agreement with SBCS corporation to continue to Provide the Emergency Rental Assistance Program Report Number: 22-0092 Location: No specific geographic location Department: Development Services Environmental Notice: This activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act ("CEQA") State Guidelines; therefore, pursuant to State Guidelines 15060 (c)(3) no environmental review is required. Pursuant to the National Environmental Policy Act ("NEPA"), the activity qualifies for a Categorical Exclusion not subject to 24 CFR 50.19(b)(3), (11), and (12) of the Code of Federal Regulations. RECOMMENDED ACTION: Adopt resolutions: A) Authorizing the Acceptance of Re-Allocated funds from the United States Department of Treasury using funding from the Consolidated Appropriations Act, 2021 and/or the American Rescue Plan Act of 2021 and appropriating funds for the purpose of an Emergency Rental Assistance Program (4/5 Vote Required); B) Authorizing participation in the State of California's Emergency Rental Assistance Program-Round 3 loan award, including entering into an agreement with the Department of Housing and Community Development, and appropriating funds for that purpose (4/5 Vote Required); and C) Waiving competitive bidding requirements and authorizing a contract amendment with SBCS Corporation to continue to provide an Emergency and Utility Assistance Program funded by a temporary cash flow loan from the State of California's Department of Housing and Community Development using supplemental State and Federal Consolidated Appropriations Act, 2021 and/or American Rescue Plan Act of 2021 funding allocations. 2022/03/22 City Council Post Agenda Page 4 of 371 5.6. 1 mprovement District Annual Report: Approving the 2022 Annual Report for the 108 Downtown Chula Vista Property-Based Business Improvement District Report Number: 22-0083 Location: An approximately sixteen-block area along Third Avenue commercial corridor, bounded by E Street to the north, Church Avenue to the east, Landis Avenue to the west, and I Street to the south. The property-based business improvement district also includes one block on F Street where the City of Chula Vista central library and police station are located. Department: Economic Development Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Notwithstanding the foregoing, the activity qualifies for an Exemption pursuant to Section 1 5061(b)(3) of the California Environmental Quality Act State Guidelines. RECOMMENDED ACTION: Adopt a resolution approving the 2022 Annual Report for the Downtown Chula Vista Property-Based Business Improvement District. *6. PUBLIC COMMENTS 148 The public may address the Council on any matter within the jurisdiction of the Council but not on the agenda. 7. PUBLIC HEARINGS The following item(s) have been advertised as public hearing(s) as required by law. *7.1. Planning commission Appeal: Design Review Permit and Variance Permit for 749 Three Industrial Shell Buildings on a Vacant 11.6-acre site in the Otay Ranch Village 3 Business Park, Known as Heritage Industrial Center Report Number: 22-0097 Location: North and northwest of Heritage Road at the intersection of Heritage Road and Santa Maya (Lots 814, 815 and 816 of Map 16160) Department: Development Services Environmental Notice: The Project was adequately covered in previously certified Final Environmental Impact Report ("FEIR 13-01") (Sch No. 2013071077) prepared for the Gtay Ranch University Villages Project Comprehensive Sectional Planning Area ("SPA") Plan Amendment and certified by the City Council on December 2, 2014. 2022/03/22 City Council Post Agenda Page 5 of 371 RECOMMENDED ACTION: Conduct a public hearing and adopt a resolution denying the appeal by Salvador Abrica and affirming the Planning Commission's approval of Design Review Permit DR21-0007 to construct three industrial shell buildings totaling 201,200 square feet on an existing, vacant 11.6-acre site within the Otay Ranch Village 3 Business Park, and Variance Permit VAR21-0001 to allow an increase in height for a portion of a proposed retaining wall. 8. CITY MANAGER'S REPORTS 9. MAYOR'S REPORTS 10. COUNCILMEMBERS' COMMENTS 11. CITY ATTORNEY'S REPORTS 12. CLOSED SESSION Announcements of actions taken in Closed Sessions shall be made available by noon on the next business day following the Council meeting at the City Attorney's office in accordance with the Ralph M. Brown Act(Government Code 54957.7) 12.1. conference with Legal Counsel-Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) One [1] Case Ongoing issues with Republic Services, Inc. 13. ADJOURNMENT to the regular City Council meeting on April 12, 2022 at 5:00 p.m. in the Council Chambers. Materials provided to the City Council related to an open session item on this agenda are available for public review, please contact the Office of the City Clerk at cityclerk chula vis taca.go v or(019) 591-5041. Sign up at www.chulavistaca.gov to receive email notifications when City Council agendas are published online. 2022/03/22 City Council Post Agenda Page 6 of 371 C'ITY COUNCIL "'ff f STAFF.; REPiORT f SSff{1 CITE`of I lY� ........................................................................................................................................................................................................................... 0-w- T"'•IOW" CHULAVISTA March 22,2022 ITEM"rITLE Contract Amendment: Approve Second Amendment to on-Call Civil Engineering Consulting Agreement between the City of Chula Vista and NV5 Inc. Report urbe � 22-0091 Lca:io .� East H Street between Eastlake Drive and Mount Miguel Road epa :ren � Engineering En. 'iro .rn en aI N otice� The activity is not a"Project"as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15 060(c)(3) no environmental review is required. Notwithstanding the foregoing,the activity qualifies for an Exemption pursuant to Section 15 061(b)(3) of the California Environmental Quality Act State Guidelines. Recornryien.ded Action. Adopt a resolution approving an amendment to the on-Call Civil Engineering Consulting agreement between the City and NV5 Inc.to increase the maximum compensation by$18,400. SUMMARY NV5 Inc. was awarded an on-call consultant contract on September 19, 2017 per Council Resolution 2017- 078. The expiration date for the contract was extended to June 30, 2022 per a contract amendment, In August of 2021,in accordance with the contract,Staff opened a purchase order(Attachment A)with NV5 Inc. to prepare traffic control plans for a pavement rehabilitation project along East H Street between Eastlake Drive and Mount Miguel Road. Review of the initial proposed construction staging determined that additional stages were needed to improve constructability. Staff has determined that additional funding is required to make these revisions and respond to anticipated comments from pending Caltrans review of the plans. The proposed resolution,if adopted,would increase the value of the maximum compensation amount for the extension period of the contract by$18,400 (Attachment B) in order to complete these services. ENVIRONMEN"rAl. .REVIEW The proposed activity has been reviewed for compliance with the California Environmental Quality Act 2022/03/22 City Council Post Agenda Page 7 of 371 (CEQA) and it has been determined that the activity is not a"Project"as defined under Section 15378 of the state CEQA Guidelines because it will not result in a physical change in the environment;therefore,pursuant to Section 15060(c)(3)of the State CEQA Guidelines,the activity is not subject to CEQA. Notwithstanding the foregoing, it has also been determined that the activity qualifies for an Exemption pursuant to Section 15 061(b)(3) of the California Environmental Quality Act State Guidelines.Thus, no environmental review is required. /COMMISSI ON/COMMITTEE RECOMMENDATION TI Not applicable. DISCUSSION On September 19, 2017,the City Council adopted Council Resolution 2017-078,which approved agreements with several civil engineering firms, including NV5 Inc., for civil engineering consulting services for various capital improvement program projects and other City projects. The agreement with NV5 Inc.was extended first in November of 2019 and again in November of 2020. Finally,it was amended to extend the expiration date to June 30,2022 (Attachment C). In August of 2021,Staff opened a purchase order with NV5 Inc.to prepare traffic control plans for a pavement rehabilitation project along East H Street between Eastlake Drive and Mount Miguel Road. The corridor crosses Caltrans right-of-way at State Route 125. Traffic control plans are required to accompany an encroachment permit application necessary for construction of the project within Caltrans right-of-way. Upon review of the initial construction staging, Staff requested that additional stages be developed to improve constructability and minimize impacts to pedestrian, bicycle, and vehicular traffic during construction of the project. City Council approval is required to increase the maximum contract amount during the extension period in order to pay for the consultant to complete these tasks. DECISION MAKER CONFLIc"r Staff has reviewed the property holdings of the City Council members and has found no property holdings within 1,000 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2,section 18702.2(a)(7) or (8), for purposes of the Political Reform Act(Cal. Gov't Code §87100, et seq.). Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURREN"r YEAR FISCAL IMPACT Adoption of the resolution will increase the maximum compensation amount for the extension term by $18,400 to cover the anticipated costs to complete the required task. CIP STM0401 has sufficient funds available to cover this increase. ONGOING FISC LIMPACT None. a g e 2 2022/03/22 City Council Post Agenda Page 8 of 371 A"rTACHMEN"rs Attachment A- Purchase Order 2220950 Attachment B- Request for Additional Funds Attachment C-NV5 Agreement Amendment Staff Contact: Tim Jones,Associate Engineer P a g e 3 2022/03/22 City Council Post Agenda Page 9 of 371 Oft&Aw MEA. Purchase Order CITY or Fiscal Year 2022 Page: 1 of: 1 CHULAVISTA B ENGINEERING I 276 4TH AVE L BUILDING B Purchase L CHULA VISTA, CA 91910 order# 2220950 T Email: t ones aQchulavistaca.goov o Phone: 619-691-6234 Delivery mustbe made within doors of specified destination. V NV 6 INC S ENGINEERING E 200 SOUTH PARK RD STE 360 H 276 4TH AVE NI BUILDING B D HOLLYWOOD, FL 3301 P CHULA VISTA, CA 91910 O Email: TAMARA.ONEAL a�7NV5.COM Email: tjonesOchulavistaca.gov R TOPhone: 619-691-6234 .......................-.Mt................................................................................................................................................................................................................................. J. .................. ................................................................................................................................................................................................................... Vr P :- �rr....................... ....... ... r �rr t N� r � rf :: 868-386-0600 12206310 T > t Orr Vr �rbr` r tit Mflolr irttfot ....,...:...:...:...:...:...:...:...:...:...:...:...:...:...:...:.. Dt R �r ................................................................................:...:...:...:...:::...,...:...:...:...:...:...:...:...:...:...:...:...:...:...:...:...:...:...:.. .:.:.,..,..,..,..,..,..,..,..,..,..,..,..,.. ..... ..... 08/09/2021 204068 07/16/2021 FOB DESTINET 30 En ineerin Ica ital Pro�ects 11 s � t� PNfiNNNINN Y............. .................. int P td d PN e :. ,. RESO 2017-178 CONSULTING SERVICES The Above Purchase Order Number Must Appear On All Correspondence - Packing Sheets And Bills Of Lading 1 Traffic Consulting 1.0 EA $121740.00 $121740.00 Design and preparation of traffic control plans for pavement rehabilitation work on East H Street between Eastlake Pkwy and Mount Miguel Rd. GL Account: 221351 -7999 $121740.00 Cross Reference: 22150-7999 Commodity Code: 91894 Traffic Consulting *************** GL SUMMARY *************** 221351 -7999 $121740.00 B : v 2022/03/220 Council Post Agenda Page 1 o ::: ::: - : : $121740.00 City AuthorizA Signature I 12$ 9740.00 N V 5 February 11, 2022 Mr.Tim Jones, PE Department of Engineering and Capital Projects City of Chula Vista 276 Fourth Avenue, Building B Chula Vista, CA 91910 Subject:Additional Services Request- STM0401 Engineering Services for East H Street at SR-125 Traffic Control Plans Dear Tim: Please consider this a request for additional fees to cover the additional stages/sheets prepared for the project. Pursuant to our discussions, our scope and fee proposal dated May 27, 20217 allocated up to 6 stages and 12 sheets with a corresponding fee. Following discussions with City staff throughout the design process, we have prepared 14 additional stages and 37 additional sheets for a total of 20 stages and 49 sheets. The below fees include time already spent developing the additional plans as well as future efforts associated with the Caltrans permitting process. The following fees will apply: Finalize additional traffic control design plans($15,400) Total additional services fee: X15,400 All terms of this agreement of the original contract will remain in effect. Please sign this agreement as our contract, and email the signed agreement to james.miller@nv5.com Sincerely, i�iPKN+iGari»41 W �5�1 James Miller, P.E. Agreed to and Accepted by: City of Chula Vista Name,Title Date 15092 Avenue of Science,Suite 200 1 San Diego,CA 92125 1 www.NV5.com I office 858.385.0500 1 Fax 858.385.0400 CONSTRUCTION C�G`/03M tyNOmi PcmtEAgideFO g(WAJ4- �&EY1 ENVIRONMENTAL SECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY OF CHiLA VISTA AND NV5, INC. TO PROVIDE CIVIL ENGINEERING CONSULTING SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROGRAM PROJECTS This SECOND AMENDMENT ("Second Amendment") is entered into effective as of March 22, 2022 ("Effective Date") by and between the City of Chula Vista ("City") and NV5, Inc. ("Consultant")with reference to the following facts: RECITALS WHEREAS, City and Consultant previously entered into the City of Chula Vista Consultant Services Agreement to Provide Civil Engineering Consulting Services for Various Capital Improvement Program Projects ("original Agreement") on November 1, 2017; and WHEREAS, Section 8.1 of the Original Agreement provides that the parties are permitted to modify the Agreement by means of a written amendment executed by both parties; and WHEREAS, City and Consultant previously entered into a First Amendment on October 311 2021, which extended the length of the term to complete the in-progress Projects; and WHEREAS,the parties desire to enter into this Second Amendment to allow for increases to the value of existing purchase orders to complete the in-progress Projects as of the date of this Second Amendment. NOW, THEREFORE, in consideration of the above recitals and the mutual obligations of the parties set forth herein, City and Consultant agree as follows: 1. Exhibit A, Section 4 (Compensation): is amended and restated as follows: 664. Compensation: A. Form of Compensation ® Time and Materials. For performance of the Required Services by Consultant as identified in Section 2.B., above, City shall pay Consultant for the productive hours of time spent by Consultant in the performance of the Required Services, at the rates or amounts as indicated below: See Exhibit D for applicable hourly rates under this Agreement. B. Reimbursement of Costs ® Invoiced or agreed-upon amounts as follows: City of Chula Vista Amendment to Agreement No.: 17117-A2 Consultant Name:NV5,Inc. 2022/03/22 City Council Post Agenda Page 12 of 371 For the cost of out of pocket expenses incurred by Consultant in the performance of services herein required, City shall pay Consultant at the rates or amounts set forth below: Initial Scope meeting No Cost In County Travel Time No Cost Reports, Original, Mylar No Cost Copies, Reproductions of Final Cost Plus 10% Rep orts/My ars Outside Services Cost Plus 15% Delivery Cost Plus 10% Long Distance Telephone Charges No Cost Other Actual Identifiable City- Approved Cost Plus 10% Direct Costs Mileage IRS Standard Mileage Rate Limitation without Further Authorization on Time and Materials Arrangement. Each Project assigned will set a not-to-exceed fee for all time, materials, and costs permuted to be incurred for that Project. In addition, the combined total for all time, materials, and costs on all assigned Projects from the Effective Date through October 31, 2018 shall not exceed $500,000.00, and the combined total for all time, materials, and costs on all assigned Projects from November 1, 2018 to October 31, 2019 shall not exceed 500,000. If the City exercises its option to extend the Agreement, the amount to be paid to the Consultant for all time, materials, and costs provided during the term of that extension shall not exceed $518,400 If the City exercises all additional options to extend the Agreement, the total amount to be paid to the Consultant for all time, materials, and costs during the Term and optional extension periods shall not exceed $210181400.00. Consultant acknowledges and agrees that it shall not be entitled to any additional compensation without further authorization issued in writing and approved by the City. Nothing herein shall preclude Consultant from providing additional Services at Consultant's oven cost and expense." 2. Except as expressly provided herein, all other terms and conditions of the Original Agreement, as amended, shall remain in full force and effect. 3. Each party represents that it has full right, power, and authority to execute this Second Amendment and to perform its obligations hereunder, without the need for any further action under its governing instruments, and the parties executing this Second Amendment on the behalf of such party are duly authorized agents with authority to do s o. City of Chula Vista Amendment to Agreement No.: 17117-A2 Consultant Name:NV5,Inc. 2022/03/22 City Council Post Agenda Page 13 of 371 SIGNATURE PAGE TO SECOND AMENDMENT TO THE CITY OF CHi LA VISTA CONSULTANT SERVICES AGREEMENT WITH NV5, INC. TO PROVIDE CIVIL ENGINEERING CONSULTING SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROGRAM PROJECTS NV5, INC. CITY OF CHULA VISTA BY: BY: CARMEN KASNER, PE MARIA V. KACHADOORIAN REGIONAL MANAGING DIRECTOR CITY MANAGER APPROVED AS TO FORM BY: GLEN R. GOOGINS CITY ATTORNEY City of Chula Vista Amendment to Agreement No.: 17117-A2 Consultant Name:NV5,Inc. 2022/03/22 City Council Post Agenda Page 14 of 371 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A SECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND NV5 INC. TO PROVIDE CIVIL ENGINEERING CONSULTING SERVICES FOR VARIOUS CAPITAL IMPROVEMENT PROGRAM PROJECTS WHEREAS, NV5 Inc. was awarded an on-call civil engineering consultant contract on September 19, 2017 per Chula Vista City Council Resolution 2017-078; and WHEREAS, in accordance with the contract, Purchase Order 2220950 was opened in August of 2021 in the amount of $12,740 for NV5 Inc. ("NV5") to perform certain civil engineering services; and WHEREAS, City Staff has determined a need to expand the original scope of work under the Purchase Order to include additional design considerations and revisions; and WHEREAS,an increase to the maximum contract amount under the contract for the current extension term expiring on June 30, 2022 is necessary to complete the expanded scope of work; and WHEREAS, the required funding is available in the current project budget; and WHEREAS, staff recommends approving the second amendment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it approves the Second Amendment to Agreement Between the City of Chula Vista and NV5, Inc. to Provide Civil Engineering Consulting Services for Various Capital Improvement Program Projects, in the form presented, with such minor modifications as may be approved or required by the City Attorney, authorizes and directs the City Manager or designee to execute the same, and directs that an executed copy of the amendment be kept on file in the Office of the City Clerk. Presented by Approved as to form by William S. Valle Glen R. Googins Director of Engineering and Capital Projects City Attorney 2022/03/22 City Council Post Agenda Page 15 of 371 C'ITY COUNCIL -ff f STAFF.; REPiORT f SSff{1 �. CITE`OF I lY� ........................................................................................................................................................................................................................... 0-w- T"'•IOW" CHULAVISTA March ZZ,2022 ITEM"rITLE Master Fee Schedule: Increase in Industrial wastewater Discharge Permit Fees by Amending the Master Fee Schedule Report urb � 21-0204 Lca:i. n.� No specific geographic location pa :rn.:� Engineering E n.viro n.rn entaI N otic � The activity is not a"Project"as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recornryien.ded Action. Adopt a resolution amending the Master Fee Schedule to increase the industrial wastewater Discharge Permit Fees. SUMMARY The City of Chula Vista's Industrial Users (IU) must obtain permits to discharge into the City's sewer system to meet pretreatment program requirements. Due to the limited number of IU permits within the City,the services needed to meet the pretreatment program requirements were contracted out to City of San Diego (San Diego) for economic and efficiency reasons. On September 21, 2021, San Diego's City Council approved a resolution to increase the permit fees for IUs. To ensure compliance with the City's cost recovery policies, the City is proposing to pass through the increase to the permit fees for the IUs to be in line with the San Diego fees and the addition of a City administrative fee for manual bill processing. The resolution proposes to amend the Master Fee Schedule, Section 12-200,which summarizes the IU permit fees and administrative fee. ENVIRONMEN"rAl.REVIEW The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity involving an increase in Industrial 2022/03/22 City Council Post Agenda Page 16 of 371 Wastewater Discharge Permit Fees is not a "Project" as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section15060(c)(3)of the State CEQA Guidelines,the activity is not subject to CEQA. Thus,no environmental review is required. /COMMISSI ON/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION Background The City of Chula Vista (City) owns and maintains the sewer collection system which transports the City's sewage to the City of San Diego's (San Diego) regional system. Ultimately, City's sewage is treated at San Diego's publicly owned treatment works (POTW). Based on federal and state regulations, all POTw's are required to maintain a compliant pretreatment program. In addition to the regulatory requirements, under the 1998 and 2021 Metro Sewer Agreement between the City and San Diego, the City has a contractual obligation to ensure all industrial users of its wastewater system are regulated by an effective pretreatment program that conforms to all applicable laws, rules and regulations,and is acceptable to the City of San Diego. Due to the City's few industrial waste permits (under 50), it is most efficient and economical to contract pretreatment services to San Diego. The 1993 Interjurisdictional Pretreatment Agreement (Pretreatment Agreement) between the City and the San Diego includes the performance of technical and administrative activities necessary for implementation of a pretreatment program such as: 1) updating the industrial waste survey; 2) providing technical services,such as sampling,process chemical analysis and engineering advice; 3) permitting; 4) compliance monitoring; and 5) enforcement support. Costs for the services are assessed by San Diego and invoiced directly to the City. Changes to San Diego Fees Charged to Chula Vista San Diego's 1984 Resolution R-260133 (1984 Resolution) includes an annual permit fee for industrial dischargers that match Chula Vista's Master Fee Schedule Section 12-200. On September 21, 2021, the San Diego City Council updated for the first time the 1984 Resolution through the approval of Resolution R- 313725, which initiated an increase in fees starting July 1, 2022, with phased in full cost recovery in four annual 25% increments. The phased in amounts are shown in Table 1 and the permit categories are generally defined in their 2020 Industrial waste Control Program Cost Allocation Study&Model User Guide (Attachment 1). a g e 2 2022/03/22 City Council Post Agenda Page 17 of 371 Table 1. SAN DIEGO RESOLUTION R-260133 PHASED IN COSTS FOR IU PERMIT CATEGORIES Starting Date Permit Type 07/01/2022 07/01/2023 07/01/2024 07/01/2025 SIU-Standard $ 21250 $ 41500 $ 61749 $ 81999 SIU-Complex $ 71476 $ 14,952 $ 22,427 $ 29,903 Non-SIU Categorical $ 11319 $ 21639 $ 31958 $ 51277 Enhanced Source Control $ 651 $ 1,302 $ 11952 $ 2,603 City of Chula Vista's Cost Recovery City Council Policy 159-03 on Citywide Cost Recovery includes that city services mainly benefiting specific individuals or businesses should pay for the benefit in proportion to the benefit received. As such the proposed resolution will pass on the costs charged by San Diego for managing each IU permit on to the individual IU. Chula Vista IU Permit holders will be charged the same amount as the San Diego IU permits holders commencing July 1, 2022,with the addition of an administrative fee to recover Chula Vista's cost to prepare and send out manual billing. The administrative fee proposed to be applied to each IU Permit represents the approximate resources needed to process each individual bill, which is reflected in the proposed update to the Master Fee Schedule Section 12-200,Attachment 2. Outreach Efforts The City of Chula Vista provided direct noticing to each IU permit holder, prior to San Diego's passage of Resolution R-313725, and highlighting that the San Diego fee increase would likely translate into a similar City of Chula Vista fee increase due to established cost recovery policies. The letter sent on 3/15/21 to each IU permit holder included the IU's current annual fee and the proposed full cost recovery annual fee, and provided contact information for City of San Diego staff regarding the proposed fee increases.An example is provided in Attachment 3. Additionally,the following outreach meetings were conducted: Chula Vista City Council informational meeting on 3/23/2021 and Chula Vista Chamber of Commerce meetings on 3/31/21 and 5/26/21. DECISION MAKER CONFLIcr Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act(Cal.Gov't Code§87100,et seq.). Staff is not independently aware and has not been informed of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. 1I . E. °l,,,YEAR FISCAL 1. .P cr The increase in the proposed Industrial wastewater Discharge Permit Fee will ensure the program is recovering the associated costs. There will be no net change in the Sewer Services Revenue Fund in the current fiscal year. ONGOING G FISC L 1. .P .r a g e 3 2022/03/22 City Council Post Agenda Page 18 of 371 The proposed Industrial Wastewater Discharge Permit Fee increase will ensure the program is recovering the associated costs. There will be no net change in the sewer services Revenue Fund in future years. Attachment 1 - 2 0 2 0 San D iego's 2 0 2 0 I ndustrial Waste C ontroI P ro gram Co st Allo cation study&M odel User Guide Attachment 2 - Proposed Master Fee schedule section 12-200 Attachment 3 - Example IU Letter Regarding Industrial Discharge Permit Fees Staff Contact:Staff Contact: William Valle,Director of Engineering and Capital Projects/City Engineer and Beth Gentry,Senior Civil Engineer a g e 4 2022/03/22 City Council Post Agenda Page 19 of 371 CITY OF San Diego Industrial Waste Control Program Cost Allocation Study and Model User Guide Final Report / November 23, 2020 RA F T E S 2022/03/22 City Council Post Agenda Page 20 of 371 2022/03/22 City Council Post Agenda Page 21 of 371 111111 111111111111 Tab'le of Contents 111111 1111111111! IIIIIIIIIIIIII &,,u�rw�rnary- .... IIII IIII IIII IIII IIII IIII IIII IIII IIII IIII . 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v Ip 12 Model e i e N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N U pd ate s 12 Annual e I9 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N ModelIu Ind Iu' Iu n Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu Iu ModelCoimponents N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Dashboard Works 15 e e N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 2022/03/22 City Council Post Agenda Page 22 of 371 List of Tab.les .. ����� ��� s (Adjus"ted IIS IIS IIr .III,in III ii ���WC iii I�„�� � iii�s7 .. 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IIIA IIcIIIIII' „ Li* st of Fi*gures III IIr � , III III' IIr III III IIr III' "VIII ,, III III'i "t IIrIII,” III,ts IIIg alba 3 fouirIIIIIIIIIIII III' Suiii,iniii,inairy IIIg u iire 4. o,taIII II s"t Ca�c "VIII III'l ���,IIIguiiriirogiiraiii,inIII' "VIII III' XHbc , III III'1 ���,IIIguiiriiriii,iiIII„t IIrIII,” III,ts aiii,,id VI64,flbiii,,i "t IIr � ."tIII III'i III alba IIrIII,in I,ts aiii,,id VI64,flbiii,,ia,VIII III''i for Sta,,ff 16 ���,IIIguiiriiriii,inIII,ts aiii,,id VI64,flbiii,,i XHbc ,, III III' IIS Cos,ts ���,IIIguiire 9 rage Cos"t per IIIII III 2022/03/22 City Council Post Agenda Page 23 of 371 Na iiinteintbint Na in k 'to fi,-i.bi1ate two siided piiJin,fiing. 2022/03/22 City Council Post Agenda Page 24 of 371 2022/03/22 City Council Post Agenda Page 25 of 371 Pro,,Posed Fee Summary The City of San Diego (City)retained Raftelis to complete a comprehensive review and update its Industrial Waste Control Program(IWCP)fees. The Tables below summarize our analysis and present the proposed fees.Note that Table I Permit Fees are adjusted after the Enhanced Source Control Program's benefit is applied; see the Program Benefits section for details. The report details the methodology and assumptions used to calculate the proposed fees. . IIr III' III t s (Adjusted IIS iirogiiraiii,in SIU -Standard $81999 SIU -Complex $291903 Non-SIU 1 categorical Process $51277 Enhanced Source Control $21603 . e 2 ir u .s°fie s Base Permit (BP) $11289 Self-Monitoring (SM) = BP + SM costs $21598 High Strength Surcharges Billing (HSSB) = BP + SM + HSSB $31271 Pre-arranged after-hours discharge request $107 Emergency after hours discharge fee $226 . s Initial Notice of Violation (NOV) $21237 NOV Reissued $21903 NOV significant non-compliance $41355 NOV Preliminary $71223 NOV Show cause $111121 II IN If)U S T'IR II A 11 WAS T,1111111 C 0 IN"'T,IR 0 11..... 11:::,IR 0 G R A 1A C 0 S T' A 11.....11.....OCA"'T'110 IN S T'U 11111 Y A IN If) 11 If)111111111..... US 1111111 IR G U II 11111 1111111 I 2022/03/22 City Council Post Agenda Page 26 of 371 Introducti" on The City of San Diego (City)retained Raftelis to complete a comprehensive review and update of their Industrial Waste Control Program(IWCP)fees. The study goals and objectives included: • Developing a cost allocation methodology to equitably recover the cost of IWCP operations. • With assistance from City Staff, assigning the level of effort based on staff positions to each permit type and enforcement action and • Developing an Excel-based model which can be updated annually by staff incorporating the most recent salary and other budget information. Raftelis developed these fees based on the City's `top down' approach. This process started with determining the total budgetary requirements (salaries/fringe and non-personnel expenses)for administering IWCP permits and enforcement.Next, City staff identified the primary functions of IWCP (Permits, Trucked Waste, and Violations) and determined the overall percentage of time for each functional area. The percentages were then broken down to hours of staff time. The hours were then distributed to each of the permits or violation notices within each functional area. The final step was to further allocate the hours to the specific job classifications involved in the permit or violation notice process. The functional areas and fees are illustrated in Figure 1 below. III' Iii lil� �,1 III A if IR IIID11�Mll� JII�JII III�IIJIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII.. Rill. II�III � "iii b " a»,1)u�i�1111I111,OJ1„c«1�1Qlill ,;,,1� Il i ullmuuuVui iiiiiuuuuui II��II�IIII�I��II����IIIIIIIIII�I�I��IIIIII(fllll�lllll�ljlllllllllllllllll VIII IIIIIIII IIII I�IIIIIIII I IIIIIIIIIIIII�IIII „m� !� „m IIIpIIIIIIIII,I1111111111�1IU11111)1111111111)1 � .wow . . �� IIUI,IIJJJJJJJJJJ�JJJ1111�111�J�J�11��1�����111� IIIIIIIIIIIIIIIIIII�IIIIIIIIIIIIIIIIIIIIIIIIII �� i�� Iliiiiiiiiiii iillllii iiiiiiiiiiiiillliiii� 2022/03/22 City Council Post Agenda Page 27 of 371 Raftelis developed an Excel-based model which allows the City to update all assumptions.This includes employee positions,number of full-time equivalents (FTEs)by position,direct labor rates,overheads and burdens. In addition,the model includes the ability to adjust the number of hours allocated to the three functional areas,as well as the various permits and violation notices within each functional area. PROPOSITIONS I II In California, several constitutional laws such as Proposition 218, set the parameters under which the user fees are established and administered by local government agencies. While such laws do not necessarily require full cost recovery, the basis of a user fee program such as IWCP is to recover all or a portion of its costs associated with providing a service to a public individual or group when the service fully or partially benefits said individual or group; otherwise the fee could be considered a tax and subject to voter approval. IWCP's cost recovery level is ultimately a decision that should be made by the Mayor and the City Council, in accordance with San Diego Municipal Code Section 64.0508, Council Policy 100-05, and Administrative Regulation 95.25. RELIANCE ON CITYIl During this project, the City(and/or its representatives)provided Raftelis with a variety of technical information, including cost and revenue data. Raftelis did not independently assess or test for the accuracy of such data— historic or projected. Raftelis has relied on this data in the formulation of our findings and subsequent recommendations, as well as in the preparation of this report. Raftelis also relied on cost allocation data provided by the City needed to complete the cost-of-service analysis. There are often differences between actual and projected data. Some of the assumptions used for projections in this report will not be realized, and unanticipated events and circumstances may occur. Therefore, there are likely to be differences between the data or results projected in this report and actual results achieved, and those differences may be material.As a result, Raftelis takes no responsibility for the accuracy of data or projections provided by or prepared on behalf of the Department, nor do we have any responsibility for updating this report for events occurring after the date of this report. II IN If)U S T'IR II A 11 WAS T°1111111 C 0 IN T,IR 0 11..... 11:::1 IR 0 G R A 1A C 0 S T° A 11.....11.....OCA T°110 IN S T°U If)Y A IN If) 11 If)111111111..... US 1111111 IR G U II If)1111111 3 2022/03/22 City Council Post Agenda Page 28 of 371 Program Background The Public Utilities Department's (PUD)Industrial Wastewater Control Program(IWCP)represents a key element of the City of San Diego's(City)environmental management efforts. IWCP is a pretreatment and pollution prevention program intended to minimize toxic discharges to the metropolitan sewerage system. To that end, IWCP implements industrial wastewater discharge permitting, monitoring, and enforcement for the City and 11 other jurisdictions within the County of San Diego whose sewage is treated by the City's Point Loma and South Bay Wastewater Treatment Plants. In general, IWCP's primary focus is to minimize toxic discharges to the sewerage system. The program consists of: 1. An industrial wastewater discharge permit system to establish industrial discharge limits and requirements; 2. Facility inspections and unannounced sampling; 3. Enforcement procedures to deter violations and bring noncompliant dischargers back into compliance with discharge standards and requirements; and 4. Industrial user guidance and permit conditions designed to encourage pollution prevention and waste minimization. For the Cost Allocation Study, the IWCP was divided into three functional areas: Permits, Enforcement, and Trucked Waste. PERMITS The IWCP implements an industrial wastewater discharge permit system for the City of San Diego and 11 other Participating Agencies whose sewage is treated by the Point Lonza Wastewater Treatment Plant and the South Bay Plant. The program regulates pollutant discharges into the metropolitan sewerage system from industrial facilities by issuing permits that establish enforceable pollutant limits and authorize civil and criminal penalties for discharge violations. They also establish sampling, reporting, record keeping, and notification requirements. The Program generally defines a Significant Industrial User(SILT)in accordance with Federal regulations, as an Industrial User that: • Is subject to federal categorical pretreatment standards under 40 Code of Federal Regulations (CFR)403 • Any other industrial user that: • Discharges an average of 25,000 gallons per day or more of process wastewater to the publicly owned treatment works (POTW). • For groundwater remediation sites, the presence of free product or discharges >14,000 gpd have "reasonable potential" and are regulated as SIUs. Fees developed under the Permits functional area include initial, renewal, and amended permits and are as follows: SIU—Standard. SIU—Complex. Typically includes production based, education campuses, hospitals, or facilities with 3 or more sewer connections. Non-SIU/ Categorical Process. Class 2C, 3C, 4C, 2Z, 3Z, &4Z facilities with a non-discharging categorical process. II T'Y 0 II::::' S A IN If)II II 2022/03/22 City Council Post Agenda Page 29 of 371 Enhanced Source Control. Includes non-SILT facilities that do not also have non-discharging categorical process and for Which local requirements have been established or are required by the Pure Water NPDES permit adopted May 2020. ENFORCEMENT The IWCP has the primary objectives of bringing permittees into compliance With applicable Federal Pretreatment Standards and local limit requirements and controlling and reducing the discharge of industrial pollutants to the sewer. The Program has a broad range of enforcement mechanisms available, including the recovery of administrative and supplemental monitoring costs related to violation identification and processing;Notices of Violation; Compliance or Penalty orders;publication of the annual List of SIUs in Significant Non-Compliance; and permit revocations and suspensions. Fees developed under the Enforcement functional unit are described as: • Initial Notice of Violation.The first Notice of Violation(NOV)issued by the Program for specific violations of discharge limits or requirements that have occurred. The NOV requires the permittee to take corrective actions. Subsequently, the discharger is invoiced for fees to cover costs associated with administering the NOV. • NOV Reissued. When the Industrial User(IU)fails to adequately respond to a previously issued NOV, another NOV is issued, typically with a new due date for the response. • NOV Significant Non-Compliance. SIUs exceeding applicable discharge limits or failing to meet reporting requirements,based on statistical criteria established by the US EPA and set forth at 40 CFR 403.5(0(2)(viii)are noticed to identify the date of publication in the local newspaper. • NOV Preliminary. If the violation(s)persists, the response may escalate to a compliance inspection and/or Preliminary Conference as described in the program's Enforcement Response Plan. • NOV Show Cause. A Show Cause Hearing may be appropriate when the IU violates an ordinance provision,permit condition, or Compliance order which warrants permit revocation.An NOV shall require the IU to attend a hearing before the Program Manager to "show cause"why the IU Discharge Permit should not be suspended or revoked. TRUCKED WASTE Industrial and domestic trucked wastes originate from sources such as landfill leachate/condensate, dewatering of grease trap wastes, ship maintenance and repair,private treatment system sludge disposal,portable toilets, sewage holding tanks, and septic tanks. All truckloads are logged at the pump station and monthly billings are prepared by program staff. Fees developed under the Trucked Waste functional unit are described as: • Base Permit(BP). Permit issued to trucking companies registered with the program to provide hauling services for trucked wastes discharged to the City sewer dumpsite. Includes the costs of drafting and issuing the permit and performing the monthly load billing. • Self-Monitoring(SM). Permit includes base permit costs plus those associated with the self-monitoring requirements established by the permit. • High Strength Surcharge Billing(HSSB). Permit includes base permit costs and those associated with the self-monitoring requirements,plus the additional costs to bill for the high-strength waste stream. II IN If)U S T'IR II A 11 WAS T°1111111 C 0 IN T,IR 0 11..... 11:::1 IR 0 G R A 1A C 0 S T° A 11.....11.....OCA T°110 IN S T°U If)Y A IN If) 11 If)111111111..... US 1111111 IR G U II If)1111111 2022/03/22 City Council Post Agenda Page 30 of 371 Pre-arranged after-hours discharge fee. A fee per discharge for processing discharges made outside of the normal open hours and with advance notice to subsequently enter the discharge event into the data system. Emergency after hours discharge fee. A fee per discharge for processing discharges made outside of the normal open hours and without advance notice to subsequently enter the discharge event into the data system. II T'Y 0 II::::' S A IN If)II II 2022/03/22 City Council Post Agenda Page 31 of 371 Cost Al.-,location Fee Methodo'..,109y Raftelis used the City's "top down" approach, focusing on three functional areas of the Program based on the amount of FTE level of effort required for each fee within the functional areas. In addition to distributing costs to the functional areas, the costs are then distributed to permit and violation fees based on time or instances the tasks have been are performed historically. Raftelis used FY 2020 values throughout the report and user guide for illustrative purposes only and those values will vary annually based on the level of effort in each fee area function. Raftelis used the following approach in allocating the IWCP department costs. • Determine the overall level of effort required to administer the functional area permit and violation fees • Allocate hours to functional areas • Allocate hours to fees within each functional area • Determine number of instances for each permit and violation • Calculate unit cost for each fee • Adjust level of effort to ensure total costs for the entire program match total budget DEVELOPMENT OF FY20 FEES Table 4 reflects the full Fiscal Year(FY)2020 budget for IWCP (Fund Center 2000161211)of$3,971,596 including all personal expenses (PE)and non-personal expenses(NPE). Additionally, approximately five percent or$380,466 of the Environmental Chemistry Services (ECS)budget(Fund Center 2000161611)helps support the IWCP. . t IIS Budget PE NPE Total IWCP Budget $315731190 $3981406 $319711596 ECS Budget supporting IWCP 3031900 761566 3801466 Tota 1 $318771090 $4741972 $413521062 The budgeted costs were then split into four categories across the three functional areas. • Direct Costs: As the largest component of the IWCP budget, the direct costs reflect the salary and fringe costs based on estimated labor hours by job classification, which are further allocated to each of the permit and violation fees within the three functional areas. • Sampling Group and NPE Costs: An additional component of the IWCP budget, the sampling group includes the salary and fringe cost for IWCP's Chemists and Lab Technicians, and all material(NPE costs) for the program. The sampling group costs are allocated at the functional level only (no allocation of labor hours),based on the level of support provided to each of the three functions. There is one exception in the II IN If)U S T'IR II A 11 WAS T°1111111 C 0 IN T,IR 0 11..... 11:::1 IR 0 G R A 1A C 0 S T° A 11.....11.....OCA T°110 IN S T°U If)Y A IN If) 11 If)111111111..... US 1111111 IR G U II If)1111111 7 2022/03/22 City Council Post Agenda Page 32 of 371 Trucked waste function. The costs for the sampling group allocation were reduced to offset the 39 hours of Lab Tech support(Sampling Group personnel)that is being captured as a direct cost in the Trucked waste Pre-Planned and Emergency after hour sub-functions. Program Manager Costs: The smallest component of the IWCP budget, the Program Manager(Position Number 2270)costs are also allocated only at the functional level. Costs were distributed evenly across each IWCP function to recognize the position's overall need to provide leadership and strategy to all areas of the program. ECS: In addition to the IWCP budget, five percent of the ECS budget is also included in the IWCP cost recovery study. The five percent allocation of the ECS budget was derived based on sample counts performed for IWCP in FY 2019. Similar to the Sampling Group costs, ECS costs are also allocated at the functional level only, based on the level of support provided to each function. Table 5 shows the percent allocation of time and Table 6 shows the detailed cost breakout across the categories and functions, respectively. The allocations based on hours should be reviewed each year to ensure that costs are distributed accurately. . iii iii iiiXl�oc ." iii iii,,i s Sampling Group Program IWCP Functions Direct Costs and NPE Manager ECS Permit Fees 76% 75% 33% 75 Trucked Waste 6% 20% 33% 20% Enforcement 18% 5% 33% 5 Tota 1 100% 100% 100% 100 Direct Sampling Program IWCP Functions Costs Group Manager ECS Total Permit Fees $211891361 $8331856 $631410 $2851350 $313711977 Trucked Waste $1581883 $2141926 $631410 $761093 $5131312 Enforcement $5261576 $551590 $631410 $191023 $6641599 Total $218741820 $111041372 $1901230 $3801466 $415491888 The approach does provide a variance between IWCP costs and budget, as shown below in Table 7. The variance is less than five percent and is attributable to differences between Salary/Fringe amounts in the budget for IWCP and ECS, compared to the calculated Salary/Fringe costs which are based on estimated labor hours for each job classification, as used in the Cost Allocation Model. This variance is within an acceptable range based on the City's input. II T'Y 0 II::::' S A IN If)II II 2022/03/22 City Council Post Agenda Page 33 of 371 a 111111 i ^ WW� iii ilii III WW� iiiii . III III,III III .IIr III III ii ii ilii Costs s III i Iii iiiiii Iii Iii iilllll 1WCP Estimated Costs $415491888 1WCP+ ECS budget ($4,352,062) Variance $1971826 The fees presented in Tables 8 through 10 are full-east user fees. The fees cover monitoring of significant industrial users (SILT)and non SILTS that are categorized to have significant strength loadings on the Wastewater system. The fees do not take into consideration the benefits to the average wastewater customer—which are discussed in the Program Benefits section. ill ilii iiiiiii . IIrIII, III„ is SIU -Standard $141577 SIU -Complex $471257 Non-SIU 1 categorical Process $81531 Enhanced Source Control $41338 Base Permit (BP) $11289 Self-Monitoring (SM) = BP + SM costs $21598 High Strength Surcharges Billing (HSSB)= BP + SM + HSSB $31271 Pre-arranged after-hours discharge request $107 Emergency after hours discharge fee $225 . Ill"l IIrcIII, III''i t s Initial Notice of Violation (NOV) $21237 NOV Reissued $21903 NOV significant non-compliance $41355 NOV Preliminary $71223 NOV Show cause $111121 II IN If)U S T'IR II A 11..... WAS T,1111111 C 0 IN T,IR 0 11..... 11:::,IR 0 G R A 1A C 0 S T° A 11.....11.....OCA T°110 IN S T°U 11111 Y A IN If) 11 If)111111111..... US 1111111 IR G U II 11111 1111111 9 2022/03/22 City Council Post Agenda Page 34 of 371 Program Beneflits The IWCP is a critical component of the City's wastewater treatment system because a pretreatment program is required for Publicly-owned Treatment Works (POTWs)and sewage collection agencies and enforcement of these regulations has been identified as an effective approach to source control of industrial pollutants. The many tangible and intangible benefits provided by this program are listed below. • Protects infrastructure and helps to manage operations and Maintenance costs • Ensures the treatability of the wastewater being discharged protecting public health and the ocean environment • Promotes reuse of biosolids as a soil amendment or cover at landfills,which saves ratepayers money • Precludes the need for significant upgrades to the Point Lonza wastewater Treatment Plant(PLWTP) which also saves ratepayers money ENHANCED SOURCE CONTROL The Enhanced Source Control program provides additional pretreatment requirements for the Pure Water Program and the Urban Area Pretreatment Program(associated with the PLWTP permit waiver). Both key programs provide benefits to all customers of the wastewater system. The enhanced source monitoring program is critical to the success of Pure Water.Wastewater that would have been processed by the PLWTP will be re-used as source water for the City's recycled Pure Water program. For the quality of this wastewater to meet Pure Water requirements, the IWCP will ensure that harmful discharges to sewer water are prevented.Additionally, diverting wastewater to be recycled reduces the total suspended solids (TSS)and biochemical oxygen demand(BOD) discharged into the environment and benefits all customers. The Urban Area Pretreatment Program is associated with the permit waiver,which allows the City to avoid significant and costly upgrades to the PLWTP. The program must satisfactorily demonstrate to the United States Environmental Protection Agency that the discharge has and will meet the Clean Water Act(CWA)section 301(h) requirements. The City sets forth and enforces pretreatment requirements and a schedule of activities to eliminate the entrance of toxic pollutants from non-domestic users. The discharge of pollutants that would otherwise be removed through costly secondary treatment upgrades, are now controlled through the pretreatment requirements of the Urban Area Pretreatment Program in combination with the wastewater treatment processes at the PLWTP. Since the Enhanced Source Control Program benefits all customers, the costs of this program($1,301,53 1)have been removed from the costs of the IWCP program attributed to the industrial users. The methodology for this reduction in program costs is discussed in more detail below. 10 C II T'Y 0 II::::' S A IN If)II II 2022/03/22 City Council Post Agenda Page 35 of 371 METHODOLOGY IMODEL COMPONENTS The reduction to the cost was applied after the allocation of the entire IWCP budget. The model allocates the reduction of$1,301,531 using a two-step process: [.n Functional Area Allocation to Permits:Allocate the reduction to the Permits Function only. 2, Permit and Violation Allocation: Allocate the reduction based on employee time for each sub-function. The difference between direct IWCP revenues and IWCP costs are currently made up by the Municipal Wastewater Fund,which effectively places those costs on City ratepayers. IWCP's east recovery level is ultimately a decision that should be made by the Mayor and the City Council. The illustration below shows permit fees before and after the benefit to all customers reduction is applied. III IIre Z� �"flI III''i t iiriii' III'ts ........................................................................................................................................................................................................................................................................................................................................................................... .......................................................................................................................................................................................................................................................................................................................................................................... .......................................................................................................................................................................................................................................................................................................................................................................... Total Cost Average per Permit Benefit to All Total Cost per Cost per Reduced Avg Program Summary Type Reduction Permit Type Task Cost/Task .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... SIU-standard $110201357 ($390,459) $6291897 $141577 $81999 SIU-Complex $7081853 ($260,306) $4481547 $471257 $291903 NON-SIU/Categorical Process $3411236 ($130,153) $2111083 $81531 $51277 Enhanced Source Control $113011531 ($520,613) $7801919 $41338 $21603 Total $3,371,977 (11301,531) $2,070,446 II IN If)U S T'IIR II A 11 WAS T°1111111 C 0 IN T,IIR 0 11..... 11°:1 IIR 0 G IR A IIA C 0 S T° A 11.....11.....OCA T°110 IN S T°U If)Y A IN If) IIA 0 f)111111111..... US 1111111 IIR G U II If)1111111 I I 2022/03/22 City Council Post Agenda Page 36 of 371 Cost A[Wlocation Fee im Mode'.1 0 Guide IMODEL OVERVIEW The model is Excel-based and requires the input of certain financial data and the calibration of various assumptions in order to achieve optimal results. The Model Was designed to be simple, While being inclusive of the functionality requested by the City. Input and assumption tabs have been programmed to make future updates quick and easy to perforin. However, this User Guide contains information that should be helpful to the user as the user updates and utilizes the Model. While many aspects of the Model may seem intuitive, it is recommended that the user review the User Guide in its entirety to ensure that the Model is being used as intended, and to ensure the most efficient use and accurate results. While this User Guide contains an in-depth discussion on how to use the Model, some basic information about the Model that may be helpful to the user is included below. In general, the Model contains input, output, and calculation tabs. The input and output tabs are as follows: Input tabs: • General Assumptions • FTE and Cost Allocation • Dashboard Output tabs: • Budget and Cost Allocations • Permit Fee • Truck Waste • Enforcement • Lab Tech Adj to Sampling Group Input cells contain a light blue fill and a blue or black text. This helps the user identify where inputs may be made on the various input tabs. Calculation or output cells contain grey or white fill and black text. This helps the user identify where calculations are located, or outputs provided, and that the user should not make any changes to these cells. ANNUAL IMODEL UPDATES Each year, the following components should be reviewed and updated as necessary within the model: [.n on the FTE and Cost Allocation tab(Cell E3): Input the fringe benefit percent. The calculation is based on the previous year's actuals and reflects the percentage of the IWCP fringe to salary ($1,812,188/$2,362,697)for the previous year. For reference, it was approximately 77%for both FYI and FYI 9. 12 C II T'Y 0 II::::' S A IN If)II II 2022/03/22 City Council Post Agenda Page 37 of 371 2' , on the FTE and Cost Allocation tab(Line Item 1): verify and update as necessary, the data that comprises the Program Manager portion of the IWCP budget. Specifically, verify/update the Direct Labor Rate for the Program Manager. Input"No" in the Direct Costs Position column(J). The model uses 1840 hours for each FTE,Which takes into consideration non-productive time. Please Work directly With the Program Manager to determine the hourly rate, as it is an unclassified position and not listed in the City's Salary Table. ry n on the FTE and Cost Allocation tab(Line Items 2—6): verify and update the data that comprises the Sampling Group portion of the IWCP budget. Specifically,verify/update the job classifications, FTE, and Direct Labor Rate, for the Sampling Group. The salary for each job classification is based on the City's current Salary Table, using the E-step hourly rate. Input "No" in the Direct Costs Position column. The FTE hours and Costs are not calculated on the FTE and Cost Allocation tab. The Sampling Group Costs are calculated on the General Assumptions tab(Cell D 14)using the inputs provided and Will be added to the total NPE for IWCP in a later step. 4, on the FTE and Cost Allocation tab(Line Items 7—25): verify and update the data that comprises the Direct Cost portion of the IWCP budget. Specifically,verify/update the job classifications, number of FTEs, and Direct Labor Rate. Input"Yes" in the Direct Costs Position column. The salary for each job classification is based on the City's current Salary Table, using the E-step hourly rate. n on the General Assumptions tab,update the total budget for IWCP including(PE and NPE costs)and a portion of the ECS Budget for supporting IWCP. To determine the ECS portion, contact the ECS group and find out What percentage of analysis performed in the previous year Was in support of the IWCP program. In FY19, approximately 5%of the analysis Was for IWCP, therefore, 5%of the ECS budget (including all PE and NPE), Was included as part of the total IWCP budget for this cost recovery model. , on the General Assumptions tab,update the 5-year average historical performance for permits and violation fees in the three functional areas listed. Contact the IWCP group to get the updated average for the last 5-yr period. IMODEL OPTIMIZATION The model is not programmed to auto solve user fees based on FTEs and permits and violations issued. Due to the top down approach described above, the model could produce variances in the total hours available versus the total hours assigned, depending upon the class-specific level of effort allocated to each of the permit and violation fee categories within each functional area. The user should review results and adjust the percent of hours allocated to arrive at the appropriate cost-based fee. Located on the FTE and Cost allocation worksheet is a summary of Total Available Hours based on the individual function worksheets where fee hours are assigned to the permits and violations based on the level of effort for each job classification. The hours are then allocated and summarized showing the total hours over and under for each job classification. Figure 3 shows the summary of hours in the current model. II IN If)U S T'IR II A 11 WAS T°1111111 C 0 IN T,IR 0 11..... 11°:1 IR 0 G R A 1A C 0 S T° A 11.....11.....OCA T°110 IN S T°U If)Y A IN If) 11 If)111111111..... US 1111111 IR G U II If)1111111 13 2022/03/22 City Council Post Agenda Page 38 of 371 iire 3 fouir iii, iii, .r ..................................................................................................................................................................................... b b s - - a a a • a -a -- a a e -- a a a a VVVV Pretreatrnent Program Illana9er(1 528) 1,791 ❑ 31 1,840 ❑ (1 7) Supe Nsory VVVV Pretreatrn e nt Inspector 5,611 104 1,611 7,380 ❑ (35) VVVV Pretre atrn e nt Inspector III 5,038 253 2,085 7,380 ❑ (5) VVVV Pretre atrn e nt Inspector II 8,281 1,241 1,533 11,040 15 ❑ VVVV Pretre atrn e nt Inspector I ❑ ❑ ❑ ❑ ❑ ❑ Haz Mat/Pretreatrn e nt Tra ins e 4,887 ❑ 887 5,520 14 ❑ Field Representative 3,348 ❑ 333 3,880 ❑ (❑) Senior Clerk.Typist ❑ ❑ ❑ ❑ ❑ ❑ Word Processing Operator 1,589 273 ❑ 1,840 22 ❑ Clerical Assistant II 2,803 318 780 3,880 21 ❑ Mm inistrative Ade II 878 370 780 1,840 ❑ (14) Management Intern ❑ ❑ ❑ ❑ ❑ ❑ Totals 33,799 2,800 7,800 44,199 $ 71 (71) IMODEL COMPONENTS The screenshots in the following section illustrate the steps to update and optimize the cost allocation. iii id Cost c ' iii iii iii The FTE&Cost Allocation Worksheet provides the Direct Costs to be distributed to the three functions.The Direct Costs for the Program are comprised of the following elements: • Average Direct Labor Hourly Rate • Benefits • Number of FTEs • Available Hours When the assumptions are entered into the model by Job Classification, the results are the total direct costs of that position to the Program. Figure 4 illustrates an example of the Direct Costs calculations. As discussed in the Cost Allocation Methodology section, all other expenses for Sampling Group, Program Manager, and ECS are allocated at the functional level only. Inputs for Sampling Group and Program Manager are still entered as this information is used to calculate costs on the General Assumptions tab. iii g u iir t aiii ii s t Ca�c ' iii iii"l ............................................................................................................................................................................................................................................................................................................................................... ....................................................................................................................................................... WW Pretreatment Program ManageF $ 54.50 $ 41.97 $ 96.47 1.0 11840 $ 1771496 SuperSupeNsory WW Pretreatment maps $ 49.79 $ 38.34 $ 88.13 4.0 11840 $ 6481624 WW Pretreatment Inspector fit $ 45.25 $ 34.84 $ 89.99 4.0 11840 $ 5891481 WW Pretreatment Inspector It $ 4 1.1 0 $ 31.65 $ 72.75 6.0 11840 $ 8031127 The model sums the total hours and then allocates over the three core functions based on input provided by management and staff on time spent working in each function. 14, C II T'Y 0 II::::' S A IN If)II II 2022/03/22 City Council Post Agenda Page 39 of 371 DASHBOARD WORKSHEET The Dashboard Worksheet allows the user to input estimated staff time spent on each function. For Example, the permits function will receive 76.5 percent of the total hours, as shown in Figure 5. The allocation of 76.5 percent is calculated based on 85 percent of staff time spent in the three functional areas, and the other 15 percent of the time (not shown)spent on administration. In addition to IWCP budgeted hours, the user must input percentage allocations for the Sampling Group and NPE Budget, Program Manager Budget, and ECS Budget. ���'IIIguiiriirogiiraiii, �atIIIoiii,'i ............................................................................................................................................................................................................................................................................................................................................. .............................................................................................................................................................................................................................................................................................................................................. ............................................................................................................................................................................................................................................................................................................................................. Estimated Function Sampling Program Program Staff Time Allocation NPE Group Manager ECS ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Permit Fees 65.0% 76.5% 75.0% 75.0% 33.3% 75.0% Trucked Waste 5 0% 5.9% 20.0% 20.0% 33.3% 20.0% Enforcement 15.0% 17.6% 5 0% 5 0% 33.3% 5 0% Tota l 85.0% 100.0% 100.0% 100.0% 100.0% 100.0 Next, the hours and other expenses for each functional area need to be distributed into their respective permits and violations category using time estimates for each. Figure 6 illustrates the allocation to the Permit Fees categories. The model requires an additional step to allocate the total IWCP budgeted hours for the different types of permits and violation categories. This additional step is not needed for the other budgeted costs listed in Figure 5. III IIre &�� iiriii' II is .III''i III .'V III III' to IIr a"tIII Ili"I ................................................................................................................................................................................................................................................. .................................................................................................................................................................................................................................................. ................................................................................................................................................................................................................................................. Permit Fees Allocation Staff Hours .............................................................................................................................................................................................................................................................................................................................................................. SIU-standard 30�0% 101140 SIU-Complex 20�0% 61760 NDN-SIU/Categorical Process 10�0% 31380 Enhanced Source Control 40�0% 131520 100.00/0 33,799 The model now lists all fees and violations and requires the user to select staff from the drop-down menu and allocate the time to each category. For example, SILT-Standard Permit is allocated 10,140 staff hours as seen in Figure 6. The 10,140 hours must now be distributed to each staff member that works on the permit and violation and the estimated time they spend. once the selections are made, the model will calculate the Total Direct Costs for each task by multiplying the staff hours by the Direct Cost Rate. Figure 7 shows the screenshot of the current model selection by job classification for SILT Standard. II IN If)U S T'IR II A 11 WAS T°1111111 C 0 IN T,IR 0 11..... 11°:1 IR 0 G R A 1A C 0 S T° A 11.....11.....OCA T°110 IN S T°U If)Y A IN If) 11 If)111111111..... US 1111111 IR G U II If)1111111 1 2022/03/22 City Council Post Agenda Page 40 of 371 iiiiiiii iii 111111 i ilii ^ IIIIII WW� iii WW���yyy III ii I ii iii ii I ii iiia III 11 IIr III ilii IIr III,III III III IIWxs .III i Iii III .' III III � ." III III i ii for sill a"ilii ii s s III"ii III � .iilll III III l III IWllx IWIIx ................................................................................................................................................................................................................................................................................................................................................................... ................................................................................................................................................................................................................................................................................................................................................................... .................................................................................................................................................................................................................................................................................................................................................................. Actual Direct Total Labor Staff Selection Allocation Staff Hours cost Rate costs .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... SILL standard WW Pretreatment Program Manager(1528) 5.0% 507 $96.47 $481907 Supervisory WW Pretreatment Inspector 10.0% 1,01 4 $88.13 $89)360 WW Pretreatment Inspector III 19.0% 1,927 $80.09 $154)303 WW Pretreatment Inspector 11 35.0% 3,549 $72.75 $258)173 Word Processing operator 5.0% 507 $34.43 $17)454 Clerical Assistant II 10.0% 1,014 $32.75 $33,203 Haz Mat/Pretreatment Trainee 6.0% 608 $46.57 $28)332 Field Representative 10.0% 1,0 1 4 $35.35 $35)841 100.0% 191149 $6651572 The Sampling Group and NPE, Program Manager, and ECS budget allocation Will then be automatically distributed based on the same staff allocation. The totals are then rolled up into the permits and violation level. Figure 8 provides the details before the costs are rolled into the sub-function. iiiiiiii iii ill ilii iii ii I ii ""III" IIr ° IIrIII, II is .III''i III .'V III III'' � ."V III III'' o"° "flIIS Costs ................................................................................................................................................................................................................................................................................................................................................................... ................................................................................................................................................................................................................................................................................................................................................................... .................................................................................................................................................................................................................................................................................................................................................................. Program Sampling and Manager Staff Selection Allocation NPE Allocation Allocation ECS Budget .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... SIU-standard WW Pretreatment Program Manager(1 528) 5.0% $12)713 $951 $4280 Supervisory WW Pretreatment Inspector 10.0% $25,426 $1,902 $8560 WW Pretreatment Inspector III9.0% $48,309 $3614 $16265 WW Pretreatment Inspector 11 35.0% $88,991 $6658 $29962 Word Processing operator 5.0% $121713 $951 $41280 Clerical Assistant 1110.0/� $25,426 $1,902 $8,560 Haz Mat/Pretreatment Trainee 6.0% $15)256 $1, 41 $5,136 Field Representative0.0% $25,426 $1,902 $8560 100.0% $2541260 $191023 $851605 The model then adds the total costs for all categories and divides the costs by the historical tasks performed to come up With a charge for each permit and violation.As illustrated in Figure 9, to fully recover 100%of the cost to process an SILT-Standard permit, the fee is estimated to be an average of$14,577 per instance. 16 C II T°Y 0 II::::' S A IN If IIS II IIIIIII 2022/03/22 City Council Post Agenda Page 41 of 371 ���'iiiguiire 9 rage s t per ................................................................................................................................................................................................................................................................................................ ................................................................................................................................................................................................................................................................................................. ................................................................................................................................................................................................................................................................................................ Est#Tasks Average Total Cost per Program Summary Perf Annually Cost/Task Permit Type ................................................................................................................................................................................................................................................................................................................................................................................................................................................ ................................................................................................................................................................................................................................................................................................................................................................................................................................................ SIU-standard 70 $141577 $110201357 SIU-Complex 15 $471257 $7081853 NON-SIU/Categorical Process 40 $81531 $3411236 Enhanced Source Control 300 $41338 $113011531 Total $3,371,977 As mentioned in the Cost Allocation Section, these fees represent full-east recovery for each permit and violation task performed Within the function, however it may not be feasible for the utility to charge the full amount. other considerations such as benefits to all customers must be considered. II IN If)U S T'IIR II A 11..... w A S T,1111111 C 0 IN°T,IIR 0 11..... 11°:1 IIR 0 G IR A IIA C 0 S T' A 11.....11.....OCA T'110 IN S T'U If)Y A IN If) IIA 0 f)111111111..... US 1111111 IIR G U II If)1111111 17 2022/03/22 City Council Post Agenda Page 42 of 371 MASTER FEE SCHEDULE IIIII IIIII 111116 IIIII Chapter 12 - Sewer Fees V_&%_0-4 ft7 Sewer S Charges M OF City of Chula Vista Engineering Department CHULA VISTA 276 Fourth Avenue, Chula Vista, CA 91910 ----- �1 1 1111 �1 +��im 1�---------� In addition to other fees, assessments or charges provided by the Chula Vista Municipal Code or otherwise, the owner or occupant of any parcel of real property which said parcel is connected to the sewer system of the City and to a water system maintained by the Sweetwater Authority, California American Water District or the Otay Municipal Water District shall pay a sewer service charge as follows: FY 42016-17 FY 2017-18 FY 2018-19 MONTHLY FIXED SERVICE CHARGE Single Family $9.87 $10.93 $12.32 $13.67 $15.23 All Others 5/8 $8.97 $10.23 $11.62 $12.97 $14.53 3/4 $8.97 $10.23 $11.62 $12.97 $14.53 1 $15.80 $18.48 $21.66 $24.72 $28.49 11/2 $28.84 $32.23 $38.41 $44.32 $51.77 2 $39.89 $48.72 $58.49 $67.82 $79.68 3 $75.23 $92.71 $112.07 $130.52 $154.15 4 $114.98 $142.20 $172.34 $201.05 $237.91 6 $225.40 $279.67 $339.76 $396.97 $470.61 8 $448.24 $554.61 $674.61 $788.83 $936.01 VOLUME CHARGE/HCF* Residential Single Family $3.88 $3.97 $4.07 $4.19 $4.26 Multi --- Family $3.92 $4.03 $4.13 $4.25 $4.32 Mobile Homes $3.92 $4.03 $4.13 $4.25 $4.32 Non-Residential Commercial --- Low $3.92 $4.03 $4.13 $4.25 $4.32 Commercial --- Med $5.48 $5.62 $5.79 $5.98 $6.08 Commercial --- High $8.80 $8.88 $9.17 $9.49 $9.65 Special Users Varies Varies Varies Varies Varies *HCF--- Hundred Cubic Feet. Rates include Sewer Service Charge,Sewer Facilities Replacement Fee and Storm Drain Fee. ................ ..... ....... ......... .............................................. .. ........ .. ................................... ....................................... .............................. . ......... ....................................... .. ............. .............................................................................. ... ..... ... .... ....... . ..... . .... ....................................... Sin Ie Family Billie gFormula 1. Single Family Lowest 90% $ Sewer Fixed Monthly The sewer service charge for each single family "Winter x x rate/ + Service - Sewer dwelling unit serviced by a separate water meter is Average ROR HCF Charge Charge based on the lowest"Winter Average", which is the g g g g lowest amount of water consumed during the preceding winter months (November through 2. Multi --- Family April). The rate shall be in accordance with the The sewer service charge for other parcels of real adopted rate schedule. Each single family property used for domestic purposes and serviced dwelling will be charged a fixed service charge and by a water meter shall be a the prevailing rate per a variable commodity rate. each one hundred cubic feet (HCF) of water usage by such parcel Each parcel will be charged a fixed A rate of return €ROR} of 90% is assumed for all service charge and a variable commodity charge. singe family dwelling units. The fixed charge will be assessed for each meter that services the facility and will be dependent on the size of the meter. City of Chula Vista www.chulavistaca. ov 619.476.5380 2022/03/22 City Council Post Agenda Page 43 of 371 March 2.022 M.A.STER FEE SCH EDU LE FEE. HU LLETI.N .12-2:00 Page 2 of 4 A rate of return (RUR) of 79% is assumed for all Commercial Billing Formula multi-family dwellings and 84%for mobile homes. Tota I HCF Fixed Monthly Multi Family BiIIing Formula Meter Rate for Readin s x RUR x Sewa e + Service = Sewer g g Charge Charge Tota I HCF (Monthly) Class Meter Rate for Fixed Monthly Readings x RUR x Sewage + Service = Sewer 1. Rate of Return g g Charge Charge (Monthly) Class Unless otherwise established by an approved variance, wastewater discharge shall be assumed 3. Sewer Service Charge for Low Income to be 90% of water consumed. Therefore, where Households commercial or industrial facilities are billed on the basis of wastewater discharge, the regular sewer Low Income Households (as defined in Fee service rate shall be multiplied by 0.90. Bulletin 1-100) including renters of property who are eligible to receive a reduced rate for monthly 2. Wastewater Strength sewer service charges, shall be billed a commodity rate that is 70% of the prevailing rate. The Wastewater strength categories will be determined Finance Department of the City shall make using either Table 2-2 "City of Chula Vista available the required application form and Compilation of Published Data on Sewer User process all applications. Application will require Strength classifications" (excerpted from the the submittal of information on total household Wastewater User & Rate Restructuring by PBS&J income, the number of persons in the household dated May 2003) or actual sampling results, as and the type of dwelling unit. Proof of total annual determined by the City Engineer. Dischargers who income shall be furnished. believe that their total suspended solids concentration is sufficiently low to qualify for a Requests for annual refunds shall be made by different category of sewer service charge billing eligible households between August 1 and may apply to the City Manager in writing for a September 30 of each year for the past fiscal year variance in accordance with Chula Vista Municipal beginning July and ending in June. The applicant Code Section 13.14.130. When there is a change will be notified of eligibility status within thirty (30) in the rate payer,the category will be re-evaluated. days of application and if eligible, the refund forwarded within ninety(90)days of application. TALC`BILL Charges for single-family residential dwellings, multiple f miIY dw lling and commercial industriall The sewer service charge for premises used for discharges collected on the Tax bill shall be based other than domestic purposes shall be at the on a recent 12 month water usage period. prevailing rate per hundred cubic feet HCF of p p (HCF)g water usage. The non-residential sewer services oL�1ME [31HAff �'aER ' charge shall consist of a fixed service charge and premises that discharge over 25,000 gallons per a variable commodity charge. The fixed charge will day (gpd} are classified as high volume be assessed for each meter that serves the facility dischargers. These dischargers shall be billed bi- monthly by the City of Chula Vista. Wastewater The variable commodity charge e shall be based on discharge shall be assumed to be 90 percent of the quantity and strength of the sewage generated water consumed, unless established otherwise by an approved variance. using a rate of return (RUR) of 90% and two strength parameters: BUD --- biochemical oxygen The Sewer Service Charge is determined on an demand and TSS --- total suspended solids individual basis, and is comprised of a Fixed concentrations Service charge (FSC} and a Variable Commodity Charge (VCC). The FSC is based on the water meter size and the VCC is calculated by multiplying the Sewer Rate by the Volume of Sewer Discharge City of Chula Vista www.chulavistaca.gov 619.476.5380 2022/03/22 City Council Post Agenda Page 44 of 371 March 2022 MASTER FEE SCHEDULE ■ FEE BULLETIN 12-200 Page 3 of 4 in hundred cubic feet (HCF). The Sewer Rate is 1. Permit Categories determined by the strength of the discharge Cate 1: Industries which discharge (Chemical Oxygen Demand (COD) and Total � g wastewater from a process Suspended Solids(TSS)). subject to EPA categorical The Sewer Service Charge is calculated as follows: standards set forth in 40 Code g of Federal Regulations (CFR), Section 403, Appendix C, as FSC + VCC = Sewer Service Charge amended from time to time. The industries currently subject to EPA categorical standards are FSC= Based on the water meter size included herein by reference, VCC = Sewer Rate ($/HCF) x Volume of Sewer but are subject to change. (SEE Discharge (HCF) APPENDIX F) The Sewer Rate is subject to change. Said change Category 2: Industries that are not subject to is usually necessitated by the increase in the cost EPA categorical standards but of wastewater treatment and the maintenance of which discharge wastewater the City's sewer collection system. The Sewer containing toxic pollutants Rate is reviewed on a yearly basis. identified by EPA in 40 CFR, Section 403, Appendix B. The EWER; ERM E V RIA E FEE current list of toxic pollutants .................................................... identified by EPA is included uded The owner or occupant of any premises requesting herein by reference, but is a variance from the sewer service charges subject to change. (SEE pursuant to the provisions of this section and the APPENDIX F) rules and regulations approved by resolution of the City Council shall pay a fee in the sum of Category 3: Industries not subject to EPA $150.00 to cover the cost of investigation of said categorical standards and which request; provided, however, that no fee shall be do not discharge wastewater charged for a request for total exemption from the containing EPA identified toxic sewer service charge. In addition, a special pollutants. handling charge to cover the cost of billing and inspection to be paid per building may be established in the resolution granting the variance, 2. Annual Permit Fee provided that the minimum such charge shall be in the sum of$3.75. FLOW - - - (AV ERAG E DAILY, 1 2 3 GALLONS PER DA . NO"AL �A�TEII�ATER DI��HA �E , 1 � 1� 1 00,000 $ ,000 $ 00 $ ,000 The fee for an initial, annual renewal, or amended 50,001 --- 1007000 $17500 $17000 $600 industrial wastewater discharge permit shall be 257001 507000 $17250 $600 $500 based upon the permit category to which the 10,001 --- 257000 $650 $500 $300 permitted industry is assigned, and the average 100 - 107000 $500 $275 $200 daily volume of industrial wastewater discharged < 100 $25 $25 $25 to the public sewer system in the amount set forth below. 3. Compliance Charges Industries not in compliance with industrial wastewater discharge permit requirements shall pay a fee to recover the full cost including overhead of enforcing compliance. City of Chula Vista www.chulavistaca.gov 619.476.5380 2022/03/22 City Council Post Agenda Page 45 of 371 Mb.rdh 2022 MASTER FEEISL 8 FEE BULLETIN� 12-200 Pop 3 of 4 INDUSTRIAL WASTEWATER DISCHARGE 2. Annual Permit Fee The fee for an initial, annual renewal, or amended Starting Date industrial wastewater discharge permit shall be Permit Type 7/1/22 7/1/23 7/1/24 7/1/25 based upon the Industrial User (IU) permit type. SIU-Standard $ 2P250 $ 4P500 $ 6P749 $ 8P999 The IU permit types are naming conventions Sl U-Cornplex $ 7P476 $ 14P952 $ 22P427 $ 29P903 originating from the City of San Diego's Industrial Non-SIU/ Wastewater Discharge Control Program (Program)' Categorical $ 1P319 $ 2P639 $ 3P958 $ 5P277 The Program generally defines a SIU in accordance with Federal regulations, as an Industrial User that'. Enhanced Source Control , $ 6511 $ 1P302 $ 1P952 1 $ 2P6 1. Types of Industrial User(IU) Permits - The IU permit types assigned through the City of San An administrative fee of$25 will be included in each Diego's Industrial Wastewater Discharge Control bill in addition to the fee for each permit type to cover Program based on their approved Pretreatment bill assembly, review and approval. Program. The Program generally defines a SIU in 3. Compliance Charges accordance with Federal regulations, as an Industrial User that'. Industries not in compliance with industrial wastewater discharge permit requirements shall 0 Is subject to federal categorial pretreatment pay a fee to recover the full cost including over standards under 40 Code of Regulations (CFR)403 of enforcing compliance. 0 Any other industrial discharger that'. Discharges an average of 25,000 gallons per day or more of process wastewater to the publicly owned treatment works. 0 For groundwater remediation sites, the presence of free product or discharges >14,000 gaIlona per day have "r son l ntial Y� and are regulated as SlUs. SIU - Standard Not complex SIU - Complex Typically includes production based, education campuses, hospitals, or facilities with 3 or more sewer connections. Non-SIU Class 2C, 3Cv 4Cv 2Zv Kv & 4Z Categorical facilities with a non-discharging Process categorical process Enhanced Includes non-SIU facilities that do Source Control not also have non-discharging categorical process and for which local requirements have been established or are required by the Pure Water NPDES permit adopted May 2020. 2022/03/22 City Council Post Agenda Page 46 of 371 March 2022 MASTER FEE SCHEDULE ■ FEE BULLETIN 12-200 Page 4 of 4 .. ........ ..... ..... ........ ....................................................... ....... .... ....... ... ......... .................................................. .......... ...... .... ..... ... ....................................................... . .. .... ........ ..... ......... ................................................ ............. .... ....... ...... ....................................................... ... .... ......... ............ .. ................................................ . . .. .. .... .. .. .. ... .... .................................................. ............................................................................... ............................................................................... ............................................................................... ................................................................................ ............................................................................... ............................................................................... ............................................................................... ............................................................................... ............................................................................... .............................................................................................................................................................. 1. Storm Drain fees In addition to other fees, assessments, or charges provided by the City code or otherwise, the owner or occupant of any parcels of real property which parcel is connected to the wastewater system of the City and to a wastewater system maintained by Sweetwater Authority, the Otay Municipal Water District, or the California-American Water Company, shall pay a storm drain fee as follows: Single family Monthly.............................................................$0.70 Multi-Family, Commercial, Industrial Monthly....................................................$C.CC/HCF Maximum, per month .......................................$5CC City of Chula Vista www.chulavistaca.gov 619.476.5380 2022/03/22 City Council Post Agenda Page 47 of 371 CITY OF CHULAVISTA Department of Engineering & Capital Projects Hyspan Precision Products March 15, 2021 1685 Brandywine Ave Chula Vista, CA 91911 Subject: INFORMATION REGARDING INDUSTRIAL DISCHARGE PERMIT FEE INCREASE Thank you for your valued service in the City of Chula Vista (Chula Vista). As an industry with an Industrial Waste Discharge Permit to the Chula Vista's sewer system,we want to inform you of a potential increase in fees. The routine services for permit holders in Chula Vista are administered through the City of San Diego (San Diego). San Diego's program costs have increased since the fee was set back in 1984 and San Diego is proposing an increase (e.g. phasing the fee over a period of years). As such, San Diego is soliciting feedback on this increase.Attached are communications sent via email to all Industrial Permit holders including those in Chula Vista. Chula Vista's fees are set such that costs incurred are recovered by those incurring the costs. An increase in fees charged by San Diego to Chula Vista will likely result in a similar increase to your annual fees. The purpose of this letter is to inform Chula Vista Permit holders of the direct link between San Diego's fee increase and the likely Chula Vista fee increase. Below is your current fee and the cost recovery annual fee. Permit No. Current Fee Cost Recover Fee 13-0048 1 $500 1 $2603 You should be receiving email communication directly from San Diego regarding the fees and public meetings; if you are not please contact Joy Newman at the City of San Diego at(858) 654-4106. Additionally, San Diego will be providing an informational presentation on the fee increase at the Chula Vista City Council meeting on March 2 3, 2 02 1. The Chula Vista City Council meetings begin at 5:00 p.m. and a copy of the agenda is available the previous Friday via the following web link: hTl Iwww.chul avistaca.gov/de-D artm e ntslmayo r-council council-meeting-agenda. These can be watched live and information is provided on the webpage at the link provided. Although it is best to contact San Diego directly, I am happy to answer Chula Vista related questions. The best way to reach me while working remotely is at bgentry@chulavistaca.gov.You can also call my phone at 619-476-2402 and leave a voicemail;your call will be returned within a week. Sincerely, Beth Gentry Sr. Civil Engineer Civic Center. 276 Fourth Avenue,Building B Chula.Vista,CA 91910 . � 9-- P��.b.ic works enter: 1800 1`I�a x � i ww ham.. ��. � I ��19�691tl����1 � fax�C 1����1 X171 022t031� City Cbm�AP® -Agen a Oagg �f � RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN INCREASE IN INDUSTRIAL WASTEWATER DISCHARGE PERMIT FEES AND AMENDING THE MASTER FEE SCHEDULE WHEREAS, on December 7, 1993, the City of Chula Vista (City) entered into the Interjurisdictional Pretreatment Agreement (Pretreatment Agreement) (see Exhibit 1) to ensure coordination and compliance with the pretreatment required for the multijurisdictional sewage discharge into the City of San Diego's (San Diego) publicly owned treatment works; and WHEREAS, per the Pretreatment Agreement, the San Diego may provide services for the City related to performance of technical and administrative activities necessary for implementation of a pretreatment program, including: 1) updating the industrial waste survey; 2) providing technical services, such as sampling, process chemical analysis and engineering advice; 3) permitting; 4) compliance monitoring; and 5) enforcement support, or the City may provide these service with the authority to review the program; and WHEREAS, on February 21, 1954, San Diego's City Council approved Resolution R- 260133 (the "1984 Resolution") (see Exhibit 2) identifying the Industrial User(IU) fees based on discharge quantities and characteristics; and WHEREAS,no changes were made to the 1984 Resolution until September 21,2021 when the San Diego adopted San Diego City Council Resolution R-313725 (see Exhibit 3) (the "2021 Resolution") which included updated IU permit fees that were to be phased in over four years in annual increments of 25%, commencing on July 1, 2022; and WHEREAS, the City proposes to increase its IU permit fees to pass through the approved San Diego IU fees per the 2021 Resolution commencing on July 1, 2022, and increasing annually over the next four years as also provided in the 2021 Resolution; and WHEREAS, as City operates on a cost recovery basis, staff also recommends the adoption of an administrative fee to cover the costs associated with the manual billing of the IU permit fees. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it approves and adopts increases to the City of Chula Vista's Industrial Wastewater Discharge permit fees to pass through the increased fees approved by the City of San Diego pursuant to San Diego City Council Resolution R-313725. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it approves and adopts the amendment to the Master Fee Schedule as provided in Exhibit 4 to this resolution. Presented by Approved as to form by 2022/03/22 City Council Post Agenda Page 49 of 371 William S. Valle Glen R. Googins Director of Engineering and Capital Projects/ City Attorney City Engineer Exhibit 1 - Pretreatment Agreement Exhibit 2 - City of San Diego's City Council Resolution R-260133 (1984 SD Resolution) Exhibit 3 - San Diego City Council Resolution R-313725 (2021 SD Resolution) Exhibit 4 —Proposed Master Fee Schedule 12-200 Update 2022/03/22 City Council Post Agenda Page 50 of 371 7 M iy r a INTERJURISDICTIONAL PRETREATMENT AGREEMENT BETWEEN THE CITY o F SAN DIEGO AND THE CITY OF CHULA VISTA THIS AGREEMENT is entered into this day of Lkwk6eef 1993 , between the City of San Diego and the City of Chula Vista (,,city") . DEFINITIONS Unless othervi se defined herein, terms relating to water and wastewater shall be as adopted in the latest edition of standard Methods for the Examination of Nater and Wastewater, published b the American Public Health Association, the American Nater Works Association and the Nater Pollution Control Federation. The meaning of other various terms as used in this Agreement shall be as follows : 1 . "Discharger" shall mean any person that discharges or causes a discharge of wastewater directly or indirectly to 'apublic sewer* 2 . "Industrial User" is a discharger of industrial wastewater into a public sewer under a valid industrial wastewater permit . 3 . "Industrial Wastewater" shall mean all wastewater, excluding domestic wastewater, and shall include all wastewater- from any producing, manufacturing, processing, institutional, commercial , service, agricultural or other operation. These may also include wastes of human origin similar to domestic wastewater. . "Inspector" shall mean a person authorized by the Water Utilities Director of the City of San Diego to inspect wastewater generation, conveyance, processing and disposal facilities and do any required sampling. 5 . "Pretreatment Facilities' shall mean treatment works used in the treatment of industrial wastewater prior to discharge of wastewater into a public sewer. 6 . "sewage i s the used water suppler of a community which includes the domestic and industrial wastes, groundwater- and surface runoff as may be mixed with it . 7 . "Sewerage" is a comprehensive term, including all construction and appurtenant equipment utilized in the collection, Interaurisdictional Pretreatment Agreement Page 1 s;\pre tract.agt Nov. 12 , 1993 2022/03/22 City Council Post Agenda Page 51 of 371 -- 9 � 2,52 r - transportation, pumping, treatment and final disposal of sewage . 8 . "Waste" shall mean wastewater and any and all other waste substances, liquid, solid, gaseous, .or radioactive . associated with human habitation, or of human or animal origin, or from any producing, manufacturing or processing operation of whatever nature, including such wastes placed within containers of whatever nature, prior to and for the purpose of disposal . 9 . fTWastewater" shall mean waste and water, whether treated or untreated, discharged into or permitted to enter a public sewer. . 10 . "Wastewater System or Facilities" shall mean any and all facilities used for collecting conveying, pumping, treating and disposing of wastewater. RECITALS WHEREAS, the City of San Diego operates the Metropolitan Sewerage System; and WHEREAS, the City currently utilizes this wastewater treatment system pursuant to the Sewage Disposal Agreement between the City of San Diego and City dated February 8, 1961; and WHEREAS, the City of San Diego must develop and implement an industrial pretreatment program pursuant to condi t ions contained in its discharge permit (Permit No. CA 0107409) issued by the Environmental Protection Agency (EPA) and the California Water Quality Control Hoard; and WHEREAS, City desires to continue to utilize the wastewater treatment system and recognizes its , industrial waste control obligations under 40 CFR 403 . . In consideration of the following terms and conditions, the City of San Diego and City agre6 + 1 . The City shall adopt and diligently' enforce an ordinance which conforms to the minimum legal requirements contained in the Federal Pretreatment Regulations (4 0 CFR part 4 0 3) and which incorporates any other legal authorities ' specifically Mandated by this Agreement or otherwise necessary to implement procedures outlined in this Agreement or in the Federal Pretreatment Regulations . 2 . The City shall explicitly incorporate the following provisions into its ordinances : lnte rj uri sdi ct Tonal Pretreatment Agreement Page B:\pretreat.agt Nov. 12 , 1993 2022/03/22 City Council Post Agenda Page 52 of 371 r Y i a . A provision requiring any industrial user responsible for a significant accidental discharge into the sewer system to notify immediately both the City of San Diego and City; b. A prohibition on the use of• dilution as a control technique for compliance with discharge l imlo t s except as allowed by Federal Pretreatment Standards : C . Authority to impose mass discharge limits in lieu or, or in conjunction with, concentration discharge limits ; d. A prohibition against and penalty for the knowing transmittal of false information by an industrial user to, either the City of San Diego or the City; { e + Authority to require the installation of all monitoring and pretreatment facilities by the I ndustrial user when determined necessary. 3 . The City of San Diego and City shall periodically (at a minimum of every three year's) review their respective ordinances and jointly draft and adopt equivalent amendments to their respective ordinances when necessary to ensure the effective administration and operation of the pretreatment program. Whenever City is notified by San Diego of a problem with the pretreatment program which can be mitigated by a change in the ordinance, it shall take prompt action 'to prepare and adept an appropriate modification to the ordinance . 4 . City shall adopt, as part of its ordinance, and enforce specific discharge limits at least as stringent as the specific discharge limits established in the City of San Diego ordinance . 5 . City" s ordinance shall require that categorical pretreatment standards promulgated by the U. S . Environmental Protection Agency (EPA) [promulgated by authority of the Clean Water Act, Sections 307 (b) and (c) ] be automatically incorporated by reference into the City ordinance . These standards shall supersede any specific discharge limits in the ordinance which are less stringent than the categorical standards as they apply to the particular industrial subcategory. City shall notify all affected industrial users of pertinent categorical standards and monitoring and reporting requirements contained in 40 CFR 403 . 12 or included as part of the categorical standard. 6 , City shall adopt in its ordinance a definition for "industrial wastewater" which is identical to the definition Inter]uri s di c t i onal Pretreatment Agreement Page 3 B:\pretreat-a9t Nova 121 1993 2022/03/22 City Council Post Agenda Page 53 of 371 ti F adopted by the City of San Diego. The City of San Diego may make a final determination as to whether a particular industrial user requires an Industrial Wastewater Discharge Permit based on information the city of San Diego may request from City in the form of an Industrial Waste Discharge Permit application. City shall control, through Industrial Waste Discharge Permits, industrial waste discharges into its sewers 7 . If there exists any industrial user not subject to an interjurisdictional pretreatment agreement discharging to city sewer system but located outside the jurisdictional limits of City, City shall enter into a contract with the industrial user which contains terms and conditions substantially equivalent to City' s industrial waste discharge per�iits . 8 . City shall f il.e with the city of San Diego a certified copy of its ,ordinance and any amendments thereto, other inter]uri s dict ional pretreatment agreements, each industrial waste discharge permit issued and any contract entered into for the purposes of industrial waste control . City shall provide the City of San Diego access to and copies of, if requested, all industrial monitoring reports including 40 CFR 403 . 12 compliance reports, self-monitoring reports, baseline reports, records of violations and actions taken and any other monitoring or reporting requirements imposed by Federal , State or local -regulations . 'These records and other relevant information shall be maintained for at least three years . 9 . Any inspector of the City of San Diego may enter and inspect at any reasonable time any part of the serer system of city. The right of entry and inspection shall extend to public streets, easements and property within which the system is located. Additionally, inspectors of the city of San Diego shall , be permitted, as appropriate, to enter onto private property to inspect industrial waste dischargers . City shall make all necessary legal and administrative arrangements for these inspections . The right of inspection shall include on-site inspection of pretreatment and sewer facilities, observation, measurement, sampling, testing and access to (with the right to copy) all pertinent compliance records located on the premises of the industrial. user. City reserves the right to be notified and to accompany City of San Diego representatives during any inspections herein described. 10 . City and the City of San Diego may enter into a service agreement providing the city of San Diego with the legal authority and responsibility for performance of technical and administrative activities necessary for implementation of a pretreatment program with City. 'These activities amy include, among others: 1) updating the industrial waste survey; ) providing technical services, such as sampling, process chemical analysis and Interjurisdictional Pretreatment Agreement Page 4 0:\pretreat.agt Nov. 1 , 1993 2022/03/22 City Council Post Agenda Page 54 of 371 engineering advice; 3) permitting; 4) compliance monitoring; 5) enforcement support . Where s erv�,ces are provided by the City of San Diego, the City of San Diego , the City of San Diego shall assess City the costs incurred by the City of San Diego in conjunction with the administration of the pretreatment program on .behalf of City. The City of San Diego shall provide City with a timely detailed accounting of the pretreatment costs assessed City. 11 . To the extent City chooses to administer its own pretreatment program, the City of San Diego may periodically review City' s pretreatment program activities and funding to ensure that City is adequately administering its pretreatment grogram in conformance with the Federal Pretreatment Regulations (4 0 CFR 4 0 3 ) and all the City of San Diego requirements . The City of San Diego shall review City' s ordinance and amendments thereto, and any int erj uri sd ict ional agreements for conformance mance with 40 CFR Part 403 , and to ensure inclusion of all other legal provisions mandated by this Agreement . The City of San Diego shall periodically review the enforcement efforts of City to ascertain whether pretreatment requirements are being diligently enforced. 12 . If the City of San Diego deter-mines that the City has filed or has refused to fulfill any of the pretreatment obligations as contained in paragraphs I through 9 of this Agreement, the City of San Diego shall request the City to propose a detailed plan and time schedule for the timely correction of the specified pretreatment deficiencies . If the proposed plan is not acceptable to the City of San Diego or, if a plan is not forthcoming within 30 days of the notice of specified pretreatment deficiencies, the City of San Diego may develop and issue a plan detailing the mature of the pretreatment deficiencies, the steps rewired to be taken by the City and a time schedule for attaining compliance with pretreatment requirements . Such -plans shall be subject to arbitration according to paragraph 17 of this Agreement and shall be specifically enforceable in a court of competent jurisdiction, 13 . Where a discharge to the wastewater treatment system reasonably appears to present an 'Imminent danger to the health and welfare of persons, or presents or may present an imminent danger to the environment, or threatens to interfere with the operation of the wastewater treatment system, the City of San Diego may immediately initiate steps to identify the source of the discharge, and to halt or prevent said discharge. The City of San Diego may seek injunctive relief against City or outside jurisdictions discharging to City sewer system and/or any industrial user contributing to the emergency condition, and/or may pursue other self-help remedies . Inter-jurisdictional Pretreatment Agreement Page 8:\Fret reit.egt Nov. 12 j 1993 2022/03/22 City Council Post Agenda Page 55 of 371 1 4 . Any disputes arising out of this Agreement shall be submitted to binding arbitration performed in accordance with the rules of the American Arbitration Association. 15 . The terms of this Agreement may be amended only by written agreement of the parties . In any event, this Agreement shall be reviewed and {regi sed r as necessary, at least every three years . :L6 . This Agreement modifies only those provisions of the existing Sewage Disposal Agreement of 1960 between the two part ie s which conflict with the terms of this Agreement . 17 . If any section, subsection, sentence, clause, phrase or word of this Agreement, or the application thereof, to either party, or to any other person or circumstance is for any reason Meld invalid, it shall be deemed severable and the validity of the remainder of the agreement or the application of such provision to the party, or to any other persons or circumstance shall not be affected thereby. Each party hereby declares that it would have entered into this Ag:`eement and each section subsection, sentence, clause, phrase and word thereof irrespective of the fact that one ' phrase or word or more ��.ect lou, subsection,r seI'ltence, clause,� � , or the application thereof to either party or any other person or circumstance be held invalid. 18 . This agreement shall remain in effect only for so long as sewage generated in or through Chula Vista is tributary to the City of San Diego' s sewer system and thea only for such portion of Chula vista that is so tributary. IN WITNESS WHEREOF, this Agreement is executed by San Diego, acting by and through its City Manager, pursuant to Resolution No. authorizing such execution, and by City: acting by and through its Mayor, as authorized by the City Council to be in full force- and effect as of the date first hereinafter written, and to remain in full force and effect so long as the aforementioned Sewage Disposal Agreement of 1960 remains in effect between San Diego and , Chula vista for transmission, treatment and disposal of Chula Vista, s sewage by San Diego through the Metro System, or until such time as this Agreement is cancelled by mutual written consent . Dated this day of -- 1993 . THE CITY of SAN DIEGO THE CITY of CHULA VISTA Assistant city Manager Mayor 6 urisdictional Pretreatment Agree ent gage Inter '� $: ,etre^t.&9t Nov. 12, 1993 2022/03/22 City Council Post Agenda Page 56 of 371 i (R--84--597) : RESOLUTION NUMBER R-- r 1 3 FEBn Adopted � 11984 p WHEREAS, Section 64-0508 of the San Diego Municipal Code t 3� provides that an Industrial WastewaterDischarge Permit fee may be established by resolution of the City Council Lipon the giving is E of ten (10) days ' notice of intention to establish, amend, or increase said fee; and WHEREAS, said notice has been given by posting the intention to establish said fee by the City Clerk; NOW, a ' THEREFORE, 0 1' Y1 ♦awl./ 4 '. BE IT RESOLVED, by the Council of The City of San Diego, as p} , follows That pursuant to Section 64.0508 of the San Diego Municipal = Code, an Industrial Wastewater Discharge Permit fee is :+ established to cover the annual expense of inspecting and sampling Industrial Waste Discharge Permittees , The annual permit f ee is based upon the Industrial Category to which an industry is assigned and average daily volume of Industrial = Wastes being discharged to the public sewer. The Industrial Categories, as defined below, indicate the significance of the F , industrial waste discharge: b PAGE 1 OF 2 0 0 2022/03/22 City Council Post Agenda Page 57 of 371 Catego Type of Industrial Waste One Toxic wastes that require treatment before being discharged to the public sewer. S Two Toxic wastes that do not require treatment before being discharged to the public sewer Three Nontoxic wastes , other than domestic wastes, being discharged to the public sewer. Y_ THEREFORE, the following fee' s have been established: Average Daily Industrial Waste Flow Industrial. Category (Gallons per Day) 1 2 3 e`- More than 100,000 $2,000 $1,200 $1,000 50,001 to 100.000 1,500 1,F000 500 25,001 to 50,000 1,250 600 500 10,000 to 25j000 550 500 300 .•j 100 to 10, 000 500 275 200 Less than loo 25 25 25 BE IT FURTHER RESOLVED, that additional inspection and :1 sampling caused by Discharge Permit violations will be charged, if ' f'9 f'4 at the time of the violation, on an at cost basis plus overhead. s rs BE IT FURTHER RESOLVED, that the fees established by this e• resolution shall become effective on March 1, 1984. H II APPROVED: John W. Witt, City Attorney ,f By r Stuart H. Swett : . chief Deputy City Attorney SHS:r c:4 5 5 11/22/83 Or.Dept:W.Utils. - R-84-597 Farm=-r.none PAGE 2 OF 2 .t 2022/03/22 City Council Post Agenda Page 58 of 371 ............. .......... ........ 0,00* 9#4 4 togs 8 to#&*0 9***.a 4 t000 4*0.10 044 07.......................0................0...........................0.........P..............00 -*,00 to go-00#4 296969 od 0.to a I og**00*0 of 696 V•404 ot veto**00 0 0 Passed and adopted by the Council of The City of San Diego on .r.w.....w......................................FEB210J.984.........4...................qo.*.. by the following vote: Councilmen Yens Nays Not Present Ineligible Bill Mitch ell 13 [] Bill Cleator E0000 1:1 1:1 ❑ Glon'a McColl ❑ [] ❑ 20,00 William Jones ❑ ❑ [� Ed Struiksma El El ❑ Mike Gotch G20000 ED E3 Dick Murphy �] ❑ Uvaldo Martinez [''� ❑ ❑ ❑ Mayor Roger liedgecock ❑ [] [� AUTHENTICATED BY; ROGER HEDGECOCK .............. ...................... Mayor of The City of San Diego, California. (Seal) CHARLES G.ABDELNOUR ........... ............ t ty Clerk of The City of San Diego,California y Clerk Z...... .. . ......... .............. ... .. ........... Deputy. Office of the City Clerk,San Diego, California Resolution 'rFE9 2 11984 Number ................. .... Adopted .......................... CC-1276 (R6V.6-83) 0_10 2022/03/22 City Council Post Agenda Page 590 ' >,,f l 3 •, ' f' , hr' 1V, ti ,•t� • �•y i 1 , �.-- '. � _2 .Yap• s� n 2022/03/22 City Council Post*agenda Page 60 of 371 j6 1,2-6 (R-2022-72) RESOLUTION NUMBER R 3 13 7 2 5 DATE OF FrNAL PASSAGE OCT 0 A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN DIEGO TO APPROVE ADJUSTMIENTS TO WASTEWATER}WATER, RECYCLED WATER ANIS INDUSTRIAL WASTEWATER CONTROL PROGRAM RATES ANIS CHARGES. WHEREASI the Public Utilities Dcpartit ent provides water for City of San Diego (City) customers through the water Utility Fuad, wastewater collection for City customers through the Municipal wastewater Fund, and wastewater treatment and disposal services for City customers and regional partners through the Metropolitan wastewater Fund; and WHEREAS, these rates are determined through a process prescribed by state law, which requires a cost of service analysis and City Council approval of any rate adjustments at a public hearing; and WHEREAS} the goal of a cost of service analysis and rate adjustments ustments is to ensure that the utility has financial means to meet operational and capital needs, and that customers are paying their appropriate proportional share of the costs to provide services; and WHEREAS, the water Utility's last cost of service study was approved by City Council on November 17, 2 01 5, covering rate increases that went into cff`cct January 1, 2016 through September 1, 2019. The wastewater Utility's last cost of service study was approved on February 26, 2007 covering rates that gent into effect May 1, 2007 through May 1, 2010; and WHEREAS, the Public Utilities Department prepared and submitted the 2021 Wastewater Cost of Service Study and supplemental addcndurn (2 021 COSS) and the Industrial Wastewater Control Program Cost Allocation Study which describe in detail the basis and reasons for implementing the water and wastewater rate adjustments; and -PAGE 1 OF 3- 2022/03/22 City Council Post Agenda Page 61 of 371 (R-2022-72) WHEREAS, the Proposition 218 Notice was mailed at least 45 days prior to the September 21,2021 public hearing on the proposed water and wastewater rate increases, and the City did not receive written protests from a majority of affected property owners or tenants by the close of the public hearing conducted in accordance with Proposition 218 and the procedures previously adopted by the City Council in Resolution R-302245;NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Diego, that the Council is authorized to approve,pursuant to proposition 218, the following not to exceed rate adjustments and associated actions: a. proposed wastewater rate adjustments, increasing wastewater system revenues by %, effective January 1, 2022; 4%, effective January 1, 2023; 4% effective January 1, 2024; and 3%, effective January 1, 2025 consistent with the 2021 wastewater Cost of service Study and supplemental addendum(2021 O ); and h. Proposed wastewater service charges and commodity and strength chane adjustments consistent with the 2021 COSS; and C. Proposed wastewater capacity fee consistent with the 2021 O ; and d, proposed recycled water service charges and commodity rate adjustments consistent with the 2021 COS S; and e. Proposed industrial wastewater control program(IWCP)user fee adjustments consistent with the Industrial wastewater Control Program Cost Allocation Study, effective July 1, 2022, and phasing in the proposed IwP adjustments over a four year period; and BE IT FURT14ER RESOLVED, that the Council is authorized to approve, pursuant to Proposition 218, a pass through rate increase not to exceed 3% to reflect the actual San Diego County water Authority wholesale rate increase effective January 1, 2022. -PAGE 2 OF 3- 2022/03/22 City Council Post Agenda Page 62 of 371 (R-2022-72) BE IT FURTHER RESOLVED, that the Mayor or designee is authorized to accept the 2021 COSS and Industrial Wastewater Control Program Cost Allocation Study. BE IT FURTHER RESOLVED,that the Report to City Council is received by the City Council and on file M' the office of the City Clerk DocumentNo!&-313725 APPROVED: MARA W. ELLIOTT, City Attorney Ey I l Christine._M. Leo Christine M. Leone Chief Deputy City Attorney CML:soc 09/0712021 r,Dept: PLTD Doc.No.: 2754546 I certify that the ferepin Resolution vas passed by the Council of the City of San Diego, at this meeting of RP 2021 ELIZABETH S. MALAND City Clerk By 4622ids&e duty City Clerk Approved: 1/00m) (date) ODIC GLS ayor Vetoed: (date) TODD GLORIAI Mayor -FADE 3 OF 3- 2022/03/22 City Council Post Agenda Page 63 of 371 Passed by the Council of The City of San Diego on SEP 2 1.,2021 , by the following vote: Councilmember5 Yeas Nays Not Present Recused Joe LaCava 2f Q Q [] Jennifer Campbell Stephen Whitburn ,� Q Monica Montgomery Steppe Morn+ von Wilpert Q *Chris Cate Raaf A. Campillo Vivian Moreno Sean Elo-Rivera *Cate voted nay on the portion Co approve apass-through rate increase not to exceed 3% Co reflect the actual San Diego County Wates Authority wholesale rate increase effective Jan. 1, 2022. Date of final passage OCT 0.1.2021 (Please note: When a resolution is approved by the Mayor, the date of final passage is the date the approved resolution was returned to the Office of the City Clerk.) TODD GLORIA AUTHENTICATED BY: Mayor of The City of San Diego, California. ELIZABETH S. MALAND (Seal) City Clerk of The City of San Diego, California. ByDeputy Office of the City Clerk, San Diego, California Resolution Number R- 31325 2022/03/22 City Council Post Agenda Page 64 of 371 MASTER FEE SCHEDULE IIIII IIIII 111116 IIIII Chapter 12 - Sewer Fees V_&%_0-4 ft7 Sewer S Charges M OF City of Chula Vista Engineering Department CHULA VISTA 276 Fourth Avenue, Chula Vista, CA 91910 ----- �1 1 1111 �1 +��im 1�---------� In addition to other fees, assessments or charges provided by the Chula Vista Municipal Code or otherwise, the owner or occupant of any parcel of real property which said parcel is connected to the sewer system of the City and to a water system maintained by the Sweetwater Authority, California American Water District or the Otay Municipal Water District shall pay a sewer service charge as follows: FY 42016-17 FY 2017-18 FY 2018-19 MONTHLY FIXED SERVICE CHARGE Single Family $9.67 $10.93 $12.32 $13.67 $15.23 All Others 5/8 $8.97 $10.23 $11.62 $12.97 $14.53 3/4 $8.97 $10.23 $11.62 $12.97 $14.53 1 $15.60 $18.48 $21.66 $24.72 $28.49 11/2 $26.64 $32.23 $38.41 $44.32 $51.77 2 $39.89 $48.72 $58.49 $67.82 $79.68 3 $75.23 $92.71 $112.07 $130.52 $154.15 4 $114.98 $142.20 $172.34 $201.05 $237.91 6 $225.40 $279.67 $339.76 $396.97 $470.61 8 $446.24 $554.61 $674.61 $788.83 $936.01 VOLUME CHARGE/HCF* Residential Single Family $3.86 $3.97 $4.07 $4.19 $4.26 Multi --- Family $3.92 $4.03 $4.13 $4.25 $4.32 Mobile Homes $3.92 $4.03 $4.13 $4.25 $4.32 Non-Residential Commercial --- Low $3.92 $4.03 $4.13 $4.25 $4.32 Commercial --- Med $5.46 $5.62 $5.79 $5.98 $6.08 Commercial --- High $8.60 $8.88 $9.17 $9.49 $9.65 Special Users Varies Varies Varies Varies Varies *HCF--- Hundred Cubic Feet. Rates include Sewer Service Charge,Sewer Facilities Replacement Fee and Storm Drain Fee. ................ ..... ....... ......... .............................................. .. ........ .. ................................... ....................................... .............................. . ......... ....................................... .. ............. .............................................................................. ... ..... ... .... ....... . ..... . .... ....................................... Sin Ie Family Billie gFormula 1. Single Family Lowest 90% $ Sewer Fixed Monthly The sewer service charge for each single family "Winter x x rate/ + Service - Sewer dwelling unit serviced by a separate water meter is Average ROR HCF Charge Charge based on the lowest"Winter Average", which is the g g g g lowest amount of water consumed during the preceding winter months (November through 2. Multi --- Family April). The rate shall be in accordance with the The sewer service charge for other parcels of real adopted rate schedule. Each single family property used for domestic purposes and serviced dwelling will be charged a fixed service charge and by a water meter shall be a the prevailing rate per a variable commodity rate. each one hundred cubic feet (HCF) of water usage by such parcel Each parcel will be charged a fixed A rate of return €ROR} of 90% is assumed for all service charge and a variable commodity charge. singe family dwelling units. The fixed charge will be assessed for each meter that services the facility and will be dependent on the size of the meter. City of Chula Vista www.chulavistaca. ov 619.476.5380 2022/03/22 City Council Post Agenda Page 65 of 371 March 2.022 M.A.STER FEE SCH EDU LE FEE. HU LLETI.N .12-2:00 Page 2 of 4 A rate of return (RUR) of 79% is assumed for all Commercial Billing Formula multi-family dwellings and 84%for mobile homes. Tota I HCF Fixed Monthly Multi Family BiIIing Formula Meter Rate for Readin s x RUR x Sewa e + Service = Sewer g g Charge Charge Tota I HCF (Monthly) Class Meter Rate for Fixed Monthly Readings x RUR x Sewage + Service = Sewer 1. Rate of Return g g Charge Charge (Monthly) Class Unless otherwise established by an approved variance, wastewater discharge shall be assumed 3. Sewer Service Charge for Low Income to be 90% of water consumed. Therefore, where Households commercial or industrial facilities are billed on the basis of wastewater discharge, the regular sewer Low Income Households (as defined in Fee service rate shall be multiplied by 0.90. Bulletin 1-100) including renters of property who are eligible to receive a reduced rate for monthly 2. Wastewater Strength sewer service charges, shall be billed a commodity rate that is 70% of the prevailing rate. The Wastewater strength categories will be determined Finance Department of the City shall make using either Table 2-2 "City of Chula Vista available the required application form and Compilation of Published Data on Sewer User process all applications. Application will require Strength classifications" (excerpted from the the submittal of information on total household Wastewater User & Rate Restructuring by PBS&J income, the number of persons in the household dated May 2003) or actual sampling results, as and the type of dwelling unit. Proof of total annual determined by the City Engineer. Dischargers who income shall be furnished. believe that their total suspended solids concentration is sufficiently low to qualify for a Requests for annual refunds shall be made by different category of sewer service charge billing eligible households between August 1 and may apply to the City Manager in writing for a September 30 of each year for the past fiscal year variance in accordance with Chula Vista Municipal beginning July and ending in June. The applicant Code Section 13.14.130. When there is a change will be notified of eligibility status within thirty (30) in the rate payer,the category will be re-evaluated. days of application and if eligible, the refund forwarded within ninety(90)days of application. TALC`BILL Charges for single-family residential dwellings, multiple f miIY dw lling and commercial industriall The sewer service charge for premises used for discharges collected on the Tax bill shall be based other than domestic purposes shall be at the on a recent 12 month water usage period. prevailing rate per hundred cubic feet HCF of p p (HCF)g water usage. The non-residential sewer services oL�1ME [31HAff �'aER ' charge shall consist of a fixed service charge and premises that discharge over 25,000 gallons per a variable commodity charge. The fixed charge will day (gpd} are classified as high volume be assessed for each meter that serves the facility dischargers. These dischargers shall be billed bi- monthly by the City of Chula Vista. Wastewater The variable commodity charge e shall be based on discharge shall be assumed to be 90 percent of the quantity and strength of the sewage generated water consumed, unless established otherwise by an approved variance. using a rate of return (RUR) of 90% and two strength parameters: BUD --- biochemical oxygen The Sewer Service Charge is determined on an demand and TSS --- total suspended solids individual basis, and is comprised of a Fixed concentrations Service charge (FSC} and a Variable Commodity Charge (VCC). The FSC is based on the water meter size and the VCC is calculated by multiplying the Sewer Rate by the Volume of Sewer Discharge City of Chula Vista www.chulavistaca.gov 619.476.5380 2022/03/22 City Council Post Agenda Page 66 of 371 March 2022 MASTER FEE SCHEDULE ■ FEE BULLETIN 12-200 Page 3 of 4 in hundred cubic feet (HCF). The Sewer Rate is 1. Permit Categories determined by the strength of the discharge Cate 1: Industries which discharge (Chemical Oxygen Demand (COD) and Total � g wastewater from a process Suspended Solids(TSS)). subject to EPA categorical The Sewer Service Charge is calculated as follows: standards set forth in 40 Code g of Federal Regulations (CFR), Section 403, Appendix C, as FSC + VCC = Sewer Service Charge amended from time to time. The industries currently subject to EPA categorical standards are FSC= Based on the water meter size included herein by reference, VCC = Sewer Rate ($/HCF) x Volume of Sewer but are subject to change. (SEE Discharge (HCF) APPENDIX F) The Sewer Rate is subject to change. Said change Category 2: Industries that are not subject to is usually necessitated by the increase in the cost EPA categorical standards but of wastewater treatment and the maintenance of which discharge wastewater the City's sewer collection system. The Sewer containing toxic pollutants Rate is reviewed on a yearly basis. identified by EPA in 40 CFR, Section 403, Appendix B. The EWER; ERM E V RIA E FEE current list of toxic pollutants .................................................... identified by EPA is included uded The owner or occupant of any premises requesting herein by reference, but is a variance from the sewer service charges subject to change. (SEE pursuant to the provisions of this section and the APPENDIX F) rules and regulations approved by resolution of the City Council shall pay a fee in the sum of Category 3: Industries not subject to EPA $150.00 to cover the cost of investigation of said categorical standards and which request; provided, however, that no fee shall be do not discharge wastewater charged for a request for total exemption from the containing EPA identified toxic sewer service charge. In addition, a special pollutants. handling charge to cover the cost of billing and inspection to be paid per building may be established in the resolution granting the variance, 2. Annual Permit Fee provided that the minimum such charge shall be in the sum of$3.75. FLOW - - - (AV ERAG E DAILY, 1 2 3 GALLONS PER DA . NO"AL �A�TEII�ATER DI��HA �E , 1 � 1� 1 00,000 $ ,000 $ 00 $ ,000 The fee for an initial, annual renewal, or amended 50,001 --- 1007000 $17500 $17000 $600 industrial wastewater discharge permit shall be 257001 507000 $17250 $600 $500 based upon the permit category to which the 10,001 --- 257000 $650 $500 $300 permitted industry is assigned, and the average 100 - 107000 $500 $275 $200 daily volume of industrial wastewater discharged < 100 $25 $25 $25 to the public sewer system in the amount set forth below. 3. Compliance Charges Industries not in compliance with industrial wastewater discharge permit requirements shall pay a fee to recover the full cost including overhead of enforcing compliance. City of Chula Vista www.chulavistaca.gov 619.476.5380 2022/03/22 City Council Post Agenda Page 67 of 371 Mb.rdh 2022 MASTER FEEISL 8 FEE BULLETIN� 12-200 Pop 3 of 4 INDUSTRIAL WASTEWATER DISCHARGE 2. Annual Permit Fee The fee for an initial, annual renewal, or amended Starting Date industrial wastewater discharge permit shall be Permit Type 7/1/22 7/1/23 7/1/24 7/1/25 based upon the Industrial User (IU) permit type. SIU-Standard $ 2P250 $ 4P500 $ 6P749 $ 8P999 The IU permit types are naming conventions Sl U-Cornplex $ 7P476 $ 14P952 $ 22P427 $ 29P903 originating from the City of San Diego's Industrial Non-SIU/ Wastewater Discharge Control Program (Program)' Categorical $ 1P319 $ 2P639 $ 3P958 $ 5P277 The Program generally defines a SIU in accordance with Federal regulations, as an Industrial User that'. Enhanced Source Control , $ 6511 $ 1P302 $ 1P952 1 $ 2P6 1. Types of Industrial User(IU) Permits - The IU permit types assigned through the City of San An administrative fee of$25 will be included in each Diego's Industrial Wastewater Discharge Control bill in addition to the fee for each permit type to cover Program based on their approved Pretreatment bill assembly, review and approval. Program. The Program generally defines a SIU in 3. Compliance Charges accordance with Federal regulations, as an Industrial User that'. Industries not in compliance with industrial wastewater discharge permit requirements shall 0 Is subject to federal categorial pretreatment pay a fee to recover the full cost including over standards under 40 Code of Regulations (CFR)403 of enforcing compliance. 0 Any other industrial discharger that'. Discharges an average of 25,000 gallons per day or more of process wastewater to the publicly owned treatment works. 0 For groundwater remediation sites, the presence of free product or discharges >14,000 gaIlona per day have "r son l ntial Y� and are regulated as SlUs. SIU - Standard Not complex SIU - Complex Typically includes production based, education campuses, hospitals, or facilities with 3 or more sewer connections. Non-SIU Class 2C, 3Cv 4Cv 2Zv Kv & 4Z Categorical facilities with a non-discharging Process categorical process Enhanced Includes non-SIU facilities that do Source Control not also have non-discharging categorical process and for which local requirements have been established or are required by the Pure Water NPDES permit adopted May 2020. 2022/03/22 City Council Post Agenda Page 68 of 371 March 2022 MASTER FEE SCHEDULE ■ FEE BULLETIN 12-200 Page 4 of 4 .. ........ ..... ..... ........ ....................................................... ....... .... ....... ... ......... .................................................. .......... ...... .... ..... ... ....................................................... . .. .... ........ ..... ......... ................................................ ............. .... ....... ...... ....................................................... ... .... ......... ............ .. ................................................ . . .. .. .... .. .. .. ... .... .................................................. ............................................................................... ............................................................................... ............................................................................... ................................................................................ ............................................................................... ............................................................................... ............................................................................... ............................................................................... ............................................................................... .............................................................................................................................................................. 1. Storm Drain fees In addition to other fees, assessments, or charges provided by the City code or otherwise, the owner or occupant of any parcels of real property which parcel is connected to the wastewater system of the City and to a wastewater system maintained by Sweetwater Authority, the Otay Municipal Water District, or the California-American Water Company, shall pay a storm drain fee as follows: Single family Monthly.............................................................$0.70 Multi-Family, Commercial, Industrial Monthly....................................................$0.06/HCF Maximum, per month .......................................$500 City of Chula Vista www.chulavistaca.gov 619.476.5380 2022/03/22 City Council Post Agenda Page 69 of 371 C'ITY COUNCIL _ff f STAFF.; REPiORT f SSff{1 �. CITE`OF I lY� ........................................................................................................................................................................................................................... 0-w- ?"'•IOW" CHULAVISTA March ZZ,2022 ITEM"rIT . Emergency Rental Assistance: Accept Re-Allocated U.S.Treasury Funds, a State of California Round 3 Loan Award,Appropriate Funds and Amend the Existing Agreement with SBCS Corporation to Continue to Provide the Emergency Rental Assistance Program Report urbe � 22-0092 . cati. n.� No specific geographic location epa :ren.:� Development Services n. °i. n. en.:a :i.ce� This activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act ("CEQA") State Guidelines; therefore, pursuant to State Guidelines 15060 (c)(3) no environmental review is required. Pursuant to the National Environmental Policy Act ("NEPA"), the activity qualifies for a Categorical Exclusion not subject to 24 CFR 50.19(b)(3), (11), and (12) of the Code of Federal Regulations. Recornryien.ded Action. Adopt resolutions: A)Authorizing the Acceptance of Re-Allocated funds from the United States Department of Treasury using funding from the Consolidated Appropriations Act,2021 and/or the American Rescue Plan Act of 2021 and appropriating funds for the purpose of an Emergency Rental Assistance Program (4/5 Vote Required); B) Authorizing participation in the State of California's Emergency Rental Assistance Program- Round 3 loan award,including entering into an agreement with the Department of Housing and Community Development, and appropriating funds for that purpose (4/5 Vote Required); and C) waiving competitive bidding requirements and authorizing a contract amendment with SBCS Corporation to continue to provide an Emergency and Utility Assistance Program funded by a temporary cash flow loan from the State of California's Department of Housing and Community Development using supplemental State and Federal Consolidated Appropriations Act, 2021 and/or American Rescue Plan Act of 2021 funding allocations. SUMMARY On January 20, 2 02 2,the City submitted a request for re-allocated funds to the United States Department of Treasury (the "Treasury" or"U.S. Treasury") in the amount of$14,117,440.62. The funding request amount was derived by using assistance requests that had been submitted by residents using the City of Chula Vista's Emergency Rental Assistance Program Application ("CVERAP") portal. On March 14, 2022, the City was 2022/03/22 City Council Post Agenda Page 70 of 371 awarded $1,045,895.28 from the Treasury based on this request. Although the request is significantly less than what is needed to fund current applications through March 2022, Senate Bill 115 ("SB 115") was approved by the California Governor on February 9, 2022, allowing the State of California Department of Housing and Community Development ("HCD") to provide a temporary cash flow loan ("Loan Award") to grantees who submitted a request for reallocated funds from the Treasury. This item seeks approval to: (1)accept the awarded allocation from the Treasury and appropriate said funds in the amount of$1,045,895.28 plus future awards; (2) enter into the State of California's Emergency Rental Assistance Program-Round 3 ("SRA-3") Loan Award program in the amount up to $14,117,440.62 and execute required documents and a standard agreement with HCD, allowing for the City and its Program Administrator to continue to provide the CVERAP to eligible households and appropriate said funds; and(3) waive the competitive bidding requirements pursuant to the Chula Vista Municipal Code ("CVMC") Section 2.56.070(B)(3)and to approve an amendmentto the City of Chula Vista's standard two-party agreementwith SBCS Corporation ("SBCS"or"Subrecipient") to administer the program. ENVIRONMEN"rAl. . EVIG The Director of Development Services has reviewed the proposed activities for compliance with the CEQA and NEPA. The proposed activities are not considered"Projects"as defined under Section 15378 of the State CEQA Guidelines because the action consists of a governmental funding mechanism or governmental fiscal activity, is not site specific, and will not result in a direct or indirect physical change in the environment. Pursuant to NEPA, tenant based rental assistance is categorically excluded from any further review. Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, and NEPA Code of Federal Regulations at 5 0.19(b)(3), (11),and (12) these activities are not subj ect to CE QA or NE PA. /COMMISSI ON/COMMITTEE RECOMMENDATION TI Due to the timing of the funding request, the Housing Advisory Commission will be provided with an informational presentation by City staff at the next meeting. DISCUSSION While significant rental assistance funds have been received by HCD and the Treasury to date, those funds have been exhausted and the City has been forced to suspend acceptance of new applications via the CVERAP web-based application portal. To continue the CVERAP program, the City requested, and is receiving, U.S. Treasury Re-Allocated funds and an SB 115 Loan Award from HCD. The SB 115 loan program provides temporary cash flow loans to grantees who submitted a request for reallocated funds from the Treasury, thereby providing new funds for the CVERAP,both of which are discussed below. U.S. Treasury Re-Allocated Funds To date in 2022, the City has received two additional allocations from the Treasury as described in Table 1 below,of which$409,925.36 was previously approved and appropriated by Council on January 11, 2022,via Resolution No. 22-0006 and 22-0008. The City will contract with a 5ubrecipient, 5BC5, to assist with the expenditure of a portion of additional funding allocations to assist low-income residents affected by the COVID-19 Pandemic. a g e 2 2022/03/22 City Council Post Agenda Page 71 of 371 Table 1 ERAP Awards in 2022 CRF-0006 Federal (ERA1) *Supplemental Reallocation $409,925.36 $409,925.36 Funding CRF-0006 Federal (ERA1) *Supplemental Reallocation $1,045,985.28 $1,045,985.28 Funding *Consolidated Appropriations Act,2021 funding SRA-3 Loan Award Terms and Conditions HCD is requesting that the City adopt a Resolution allowing the City to accept an SRA-3 loan award from HCD. The estimated loan amount is $14,117,440.62; however, HCD has not yet confirmed or allocated this total amount to the City and is therefore not guaranteed as of date. The loan amount was based on the City's request for re-allocated funds from the Treasury. while the temporary cash flow loan funds may be distributed and expended beyond March 31, 2022, they may only be used for eligible priority groups that request rent and utility assistance on or before this date. Similar to CVERAP, HCD has advised the City that their Emergency Rental Assistance Program will be ending March 31, 2022, and only process those applications that met HCD's submittal deadline. The date to expend the funds to process applications received by March 31, 2022, has not been established. The repayment of the temporary cash flow loan will be made using future allocation(s) from the Treasury. In the event the allocation(s) from the Treasury are insufficient to cover the loan amount, HCD will require the City to continue applying for re-allocated funds to be used to pay down the cash flow loan and thereby waive any short falls. Waiver of Bid Requirements and SBCS Contract Amendment SBCS,via a current agreement, currently administers the CVERAP program for the City. Accordingly, use of the competitive bidding process set forth in CVMC Section 2.56.070 is impractical and the City's best interests would be better served by waiving said bidding requirements for the following reasons: (1) given the strict time lines required by the state and federal governments to encumber and expend said funds and the urgent need for said funds by the citizens of Chula Vista; and (2) SBCS is uniquely qualified to meet the state and federal grant obligations, including, but not limited to, SBCS long history of partnering with the City to administer rental assistance programs and complying with attendant state and federal regulations,including the CVERAP program. This action would waive the competitive bidding process and allow SBCS to continue to administer the CVERAP program with the above discussed funding. Conclusion The deployment of these additional funds will have a direct impact in assisting residents with basic living expenses such as housing and provide housing stability during this public health crisis. Staff recommends City Council adopt the Resolutions to accept Treasury funds and receive an SRA loan award from HCD. This will allow the City to quickly deploy these funds without having gaps in services and allowing acceptance of applications prior to the deadline of March 31, 2022. a g e 3 2022/03/22 City Council Post Agenda Page 72 of 371 DECISION MAKER CONFI.Icr Staff has reviewed the decision contemplated by this action and has determined that it is not a site- specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act(Cal. Gov't Code§87100,et seq.). Councilmember McCann may, however, have a conflict of interest given his ownership interest in rental property and property management business. otherwise,staff is not independently aware,and has not been informed by any other City Council member,of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. There is no current year fiscal year impact to the General Fund or Housing Authority Fund as a result of this action.Approval of Resolution A will accept reallocated funds from Treasury and Resolution B will authorize the repayment of a cash flow loan from HCD using Treasury funds. Both Resolutions A and B authorize the appropriation of said funds in the fiscal year 2021-2022 budget. All costs associated with the CVERAP program,including preparation of this staff report and administration of CVERAP supplemental funding,are eligible uses of the loan award. ONGOING G FISC :.IMPAcr There is no ongoing fiscal impact to the City's General Fund or the Housing Authority Fund as a result of this action.All costs associated with the administration of CVERAP is covered by the respective loan award. 1. HCD Draft Loan Award Documents 2. HCD Draft Promissory Note Staff Contact: Jose Dorado,Senior Management Analyst Development Services Tiffany Allen,Director of Development Services Page 14 2022/03/22 City Council Post Agenda Page 73 of 371 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE ACCEPTANCE OF RE- ALLOCATED FUNDS FROM THE UNITED STATES DEPARTMENT OF TREASURY USING FUNDING FROM THE CONSOLIDATED APPROPRIATIONS ACT, 2021 AND/OR THE AMERICAN RESCUE PLAN ACT OF 2021 AND APPROPRIATING FUNDS FOR AN EMERGENCY RENTAL ASSISTANCE PROGRAM WHEREAS, On December 27, 2020, the Consolidated Appropriations Act, 2021 (Pub.L. No. 116-260) (the"Act")Was signed into law. Section 501 of Division N of the Act established the federal Emergency Rental Assistance Program ("ERAI"), and authorized the direct allocation of emergency rental assistance funds to states, units of local government, tribal communities, and territories. The ERA 1 funds are intended to assist households that are unable to pay rent and utilities due to the COVID-19 pandemic; and WHEREAS, On March 11, 2021, the American Rescue Plan Act of 2021 (Pub.L. No. 117- 2) ("ARPA") was signed into law. Section 3201 of Subtitle B of Title III of ABPA established the federal Emergency Rental Assistance Program ("ERA2"), and authorized the direct allocation of funds to states, the District of Columbia, units of local government, territories, and high-need grantees. The ERA2 funds are intended to assist low-income households that have experienced financial hardship during or due to the COVID-1 g pandemic,are unable to pay for rent and utilities, and are at risk of experiencing homelessness or housing instability; and WHEREAS, the ERA 1 and ERA2 assists low-income households that are unable to pay rent and utilities due to the COVID-1 g pandemic; and WHEREAS, the City of Chula Vista submitted an application to U.S. Department of Treasury "Treasury" and for ERA 1 and ERA2 and supplemental funding; and WHEREAS, the Treasury allocations awarded to the City have been to date as follows as shown in Table I: Table I �M1: MEMO CRF-ODDS Federal (ERA1) $8,161,123.80 CRF-0008 Federal (ERA2) $9,552,343.90 2022/03/22 City Council Post Agenda Page 74 of 371 WHEREAS, the Treasury awarded re-allocated funds to the City as follows as shove in Table II below: Table II CRF-ODDS Federal �FRA1} Supplemental Funding $409,925.35 CRF-0005 Federal (ERA1) Supplemental Funding $1,045,985.28 WHEREAS, California Assembly Bill No. 832 (Chapter 27, Statutes of 2021) ("AB 832") provides the legal basis for the State of California's administration of its share of ERA 1 and ERA2 funds (the "State Rental Assistance Program," "SRA," or "SRA Funds"). AB 832 amended Sections 50897, 50897.11 50897.21 50897.3, and 50897.4 of, and added Sections 50897.2.1 and 50897.3.1 to, the Health and Safety Code. Health and Safety Code section 50897.1, subdivision (a)(1) authorizes the Department of Housing and Community Development(the "Department")to administer the SRA Funds in accordance with state and federal law; and WHEREAS, the Department allocations awarded to the City have been as follows: Table III CRF-0007 State (ERA1) $9,552,343.90 CRF-0010 State (ERA2) $7,500,103.25 CRF-0010 State (ERA2)- Supplemental Funding $2,000,000.00 WHERERAS, the City of Chula Vista ("Entity") is participating in the SRA under"option B," as that term is defined in subdivision (i) of Section 50897 of the Health and Safety Code; or is a federally recognized tribal government, consistent with the state's implementation of Chapter 17 (commencing with Section 50897) of Division 31 of Part 2 of the Health and Safety Code; and WHEREAS, Entity applied to the U.S. Department of the Treasury ("Treasury") for a reallocation of ERA1 funds (the "ERA1 Reallocation") by submitting one or more appropriate requests for reallocated funds to Treasury's portal ("Reallocation Request"); and WHEREAS,Entity will apply to the Treasury for a reallocation of ERA2 funds (the"ERA2 Reallocation") once those reallocation moneys become available. The ERA1 Reallocation and the 2022/03/22 City Council Post Agenda Page 75 of 371 ERA2 Reallocation are also referred to herein, individually and collectively, as the "ERA Reallocations);" and WHEREAS, Entity desires to request and accept a temporary cashflow loan of funds from the Department, as authorized by California Senate Bill No. 115 (this amount, the "SRA Loan Award"), While it awaits the additional federal funding described above (ERA Reallocations); and WHEREAS, Entity plans to administer any ERA Reallocation in accordance with the applicable federal law(the Act and/or ARPA);the applicable Treasury interpretive guidance; and all such requirements as may be subsequently amended and applicable; and WHEREAS, Entity acknowledges that every SRA Loan Award is subject to and shall be administered in accordance with the state's requirements for Round 2 of the State Rental Assistance Program, including, without limitation, the applicable requirements of AB 832; SB 115; the Department's State Rental Assistance Program Guidelines, dated September 27, 2021; and all such requirements as may be subsequently amended (collectively, the "SRA Loan Award Requirements"); and WHEREAS,Entity further acknowledges that every SRA Loan Award is subj ect to the terms and conditions of a Department-approved STD 213, Standard Agreement("Standard Agreement"), all other documents required or deemed necessary or appropriate UNDER STATE OR FEDERAL LAW to disburse, evidence, and secure the SRA Loan Award, and all amendments thereto (collectively, the"SRA Loan Award Documents"); and WHEREAS, Entity shall accept an ERA Reallocation from the Treasury and these funds will be used to repay the SRA Loan Award per the terms and conditions of the SRA Loan Award Documents; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it (1) authorizes the acceptance of the ERA1 and ERA2 Treasury and the Department U.S. Department of Treasury allocations and revised and restated above based on actual funding agreements; (2)acknowledges and ratifies the submission of the terms and use of funds by the City Manager; and (3) authorizes the revised appropriation of such funds in the City's Housing Authority Fund in fiscal year 2021/2022 with expenditures made in accordance with the funding requirements, subject to modifications that may be necessary or appropriate to assure expenditure of all available funds in a qualified and timely manner. NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista (City referred to as "Entity")that: 1. Entity is hereby authorized and directed to request and accept re-allocated funds from the Treasury in amount not to exceed $14,117,440.62. Such amount matches and includes the Reallocation Request submitted in January 2022 and any future Reallocation Requests needed to repay the Departments Loan Award. 2022/03/22 City Council Post Agenda Page 76 of 371 2. Entity is hereby authorized and directed to assume responsibility for ensuring that the Departments SRA Loan Award is repaid using available Treasury funding. 3. Maria Kachadoorian, City Manager, or her designee is authorized to execute the Treasury Acceptance of Award Terms, and any and all documents requested by the Treasury including Reallocation Requests. NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it further authorizes the appropriation of such funds in the City's Housing Authority Fund in fiscal year 2021/2022 with expenditures made in accordance with terms and conditions described above including Table II. Presented by Approved as to form by TIFFANY ALLEN GLEN R. GGGGINS Development Services Director City Attorney 2022/03/22 City Council Post Agenda Page 77 of 371 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA (1) AUTHORIZING PARTICIPATION IN THE STATE OF CALIFORNIA'S EMERGENCY RENTAL ASSISTANCE PROGRAM-ROUND 3 LOAN AWARD (ccSRA- 3'"), (2) AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE, AND DELIVER THE SRA LOAN AWARD DOCUMENTS, WHICH SHALL INCLUDE A STANDARD AGREEMENT WITH THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR THE IMPLEMENTATION OF SAID PROGRAM PURSUANT SENATE BILL 115 USING FUNDING FROM THE CONSOLIDATED APPROPRIATIONS ACT, 2021 AND OR THE AMERICAN RESCUE PLAN ACT OF 2021, (3) AND APPROPRIATING FUNDS THEREFOR WHEREAS, On December 27, 2020, the Consolidated Appropriations Act, 2021 (Pub.L. No. 116-260) (the"Act")Was signed into law. Section 501 of Division N of the Act established the federal Emergency Rental Assistance Program ("ERAI")and authorized the direct allocation of emergency rental assistance funds to states, units of local government, tribal communities, and territories. The ERA 1 funds are intended to assist households that are unable to pay rent and utilities due to the COVID-19 pandemic; and WHEREAS, On March 11, 2021, the American Rescue Plan Act of 2021 (Pub.L. No. 117-2) ("ARPA")was signed into law. Section 3201 of Subtitle B of Title III of ARPA established the federal Emergency Rental Assistance Program("ERA2"), and authorized the direct allocation of funds to states, the District of Columbia, units of local government, territories, and high-need grantees. The ERA2 funds are intended to assist low-income households that have experienced financial hardship during or due to the COVID-19 pandemic, are unable to pay for rent and utilities, and are at risk of experiencing homelessness or housing instability; and WHEREAS, California Assembly Bill No. 832 (Chapter 27, Statutes of 2021) ("AB 83 2")provi de s the 1 egal b asi s for the State of C ali form a's admini strati on of its share of ERA 1 and ERA-2 funds (the"State Rental Assistance Program," "SRA," or"SRA Funds"). AB 832 amended Sections 50897, 50897.11 50897.21 50897.3, and 50897.4 of, and added Sections 50897.2.1 and 50897.3.1 to, the Health and Safety Code. Health and Safety Code section 50897.1, subdivision (a)(1) authorizes the Department of Housing and Community Development(the"Department")to administer the SRA Funds in accordance with state and federal law; and WHEREAS, California Senate Bill No. 115 (Chapter 2, Statutes of 2022)("SB 11511} authorized eligible local jurisdictions and federally recognized tribal governments to request cashflow loans from the Department for Emergency Rental Assistance Program expenditures. Such expenditures must be for complete, eligible applications by households that were received on or before March 31, 2022, including administrative costs that are consistent with the provisions of Chapter 17 (commencing with Section 50897) of Division 31 of Part 2 of the Health and Safety Code, as applicable; and 2022/03/22 City Council Post Agenda Page 78 of 371 WHEREAS, in enacting SB 115, the Legislature's intent Was to provide local programs With immediate cash, in the form of temporary cashflow loans,to maximize rental relief to all eligible households as the local programs await additional federal funding from either ERA 1 or ERA2. If the anticipated federal funding is not received by June 30, 2023, and if such funds cannot be utilized for reimbursements, the Department of Finance will forgive an amount up to the amount not covered by the federal allocation; and WHEREAS,as authorized by SB 115,the Department will make such cashflow loans available pursuant to terms and conditions developed by the Department. Such terms and conditions may include, but are not limited to, reporting; a repayment schedule; interest charged at the rate earned by moneys in the Pooled Money Investment Account; and remittance mechanisms that include the withholding of future state and federal funding administered by the Department; and WHERERAS, the City of Chula Vista ("Entity") is participating in the SRA under "Option B," as that term is defined in subdivision (i) of Section 50897 of the Health and Safety Code; or is a federally recognized tribal government, consistent with the state's implementation of Chapter 17 (commencing with Section 50897)of Division 31 of Part 2 of the Health and Safety Code; and WHEREAS,Entity applied to the U.S. Department of the Treasury("Treasury")for a reallocation of ERA1 funds (the "ERA1 Reallocation") by submitting one or more appropriate requests for reallocated funds to Treasury's portal ("Reallocation Request")by January 21, 2022. Entity will apply to the Treasury for a reallocation of ERA2 funds (the "ERA2 Reallocation") once those reallocation moneys become available. The ERA1 Reallocation and the ERA2 Reallocation are also referred to herein, individually and collectively, as the"ERA Reallocations)"; and WHEREAS, Entity desires to request and accept a temporary cashflow loan of funds from the Department, as authorized by SB 115 (this amount,the"SRA Loan Award"),while it awaits the additional federal funding described above; and WHEREAS,Entity plans to administer any ERA Reallocation in accordance with the applicable federal law (the Act and/or ARPA); the applicable Treasury interpretive guidance; and all such requirements as may be subsequently amended and applicable; and WHEREAS,Entity acknowledges that every SRA Loan Award is subj ect to and shall be administered in accordance with the state's requirements for Round 2 of the State Rental Assistance Program, including, without limitation, the applicable requirements of AB 832; SB 115;the Department's State Rental Assistance Program Guidelines, dated September 27, 2021; and all such requirements as may be subsequently amended (collectively, the "SRA Loan Award Requirements"); and WHEREAS, Entity further acknowledges that every SRA Loan Award is subject to the terms and conditions of a Department-approved STD 213, Standard Agreement ("Standard Agreement"), all other documents required or deemed necessary or appropriate UNDER STATE OR FEDERAL LAW to disburse, evidence, and secure the SRA Loan Award, and all amendments thereto (collectively, the"SRA Loan Award Documents"). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista (Locality) (Entity)that: 2022/03/22 City Council Post Agenda Page 79 of 371 1. Entity is hereby authorized and directed to request and accept an SRA Loan Award totaling $14,117,440.62. Such amount matches the Reallocation Request submitted in November 2021 or in January 2022 and does not exceed the amount set forth in the Entity's last-in-time Reallocation Request submitted to Treasury. 2. Entity is hereby authorized and directed to enter into, execute, and deliver the SRA Loan Award Documents, in the form presented, with such modifications as may be required or approved by the City Attorney, a copy of which shall be kept on file in the Office of the City Clerk and which shall include a Standard Agreement in a total amount not to exceed $14,117,440.62. 3. Entity is hereby authorized and directed to assume responsibility for administering the SRA Loan Award in accordance with all SRA Loan Award Requirements. 4. Maria Kachadoorian, City Manager, or her designee is authorized to execute the SRA Loan Award Documents on behalf of Entity for participation in the State Rental Assistance Program-Round 3. NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it further authorizes the appropriation of such funds in the City's Housing Authority Fund in fiscal year 2021/2022 with expenditures made in accordance with terms and conditions described above and the State of California's Rental Assistance Program Round 3 Loan Award requirements. Presented by Approved as to form by Tiffany Allen Glen R. Googins Director of Development Services City Attorney 2022/03/22 City Council Post Agenda Page 80 of 371 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA (1) WAIVING COMPETITIVE BIDDING REQUIREMENTS PURSUANT TO C HULA VISTA MUNICIPAL CGDE SECTION 2.56.070(B)(3) AND (2) AUTHORIZING THE CITY MANAGER OR DESIGNEE TO ENTER INTO AN AMENDED CONTRACTOR/SERVICE PROVIDER SERVICES AGREEMENT WITH SBCS CORPORATION TO CONTINUE TO PROVIDE AN EMERGENCY RENTAL AND UTILITY ASSISTANCE PROGRAM FUNDED BY A TEMPORARY CASH FLOW LOAN FROM THE STATE OF CALIFORNIA'S DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT USING SUPPLEMENTAL STATE AND FEDERAL CONSOLIDATED APPROPRIATION ACT, 2021 AND/OR AMERICAN RESCUE PLAN ACT OF 2021 FUNDING ALLOCATIONS WHEREAS, On December 27, 2020, the Consolidated Appropriations Act, 2021 (Pub.L. No. 116-260) (the"Act")Was signed into lave. Section 501 of Division N of the Act established the federal Emergency Rental Assistance Program ("ERAI") and authorized the direct allocation of emergency rental assistance funds to states, units of local government, tribal communities, and territories. The ERA 1 funds are intended to assist households that are unable to pay rent and utilities due to the COVID-19 pandemic; and WHEREAS, On March 11, 2021, the American Rescue Plan Act of 2021 (Pub.L. No. 117- 2) ("ARPA") Was signed into lave. Section 3201 of Subtitle B of Title III of ABPA established the federal Emergency Rental Assistance Program ("ERA2"), and authorized the direct allocation of funds to states, the District of Columbia, units of local government, territories, and high-need grantees. The ERA2 funds are intended to assist love-income households that have experienced financial hardship during or due to the COVID-19 pandemic,are unable to pay for rent and utilities, and are at risk of experiencing homelessness or housing instability; and WHEREAS, California Assembly Bill No. 832 (Chapter 27, Statutes of 2021) ("AB 832") provides the legal basis for the State of California's administration of its share of ERA 1 and ERA-2 funds (the "State Rental Assistance Program," "SRA," or "SRA Funds"). AB 832 amended Sections 50897, 50897.11 50897.21 50897.3, and 50897.4 of, and added Sections 50897.2.1 and 50897.3.1 to, the Health and Safety Code. Health and Safety Code section 50897.1, subdivision (a)(1) authorizes the Department of Housing and Community Development(the "Department")to administer the SRA Funds in accordance with state and federal lave; and WHEREAS, California Senate Bill No. 115 (Chapter 2, Statutes of 2022) ("SB 11511} authorized eligible local jurisdictions and federally recognized tribal governments to request cashflow loans from the Department for Emergency Rental Assistance Program expenditures. Such expenditures must be for complete, eligible applications by households that were received on or before March 31, 2022, including administrative costs that are consistent with the provisions of Chapter 17 (commencing with Section 50897) of Division 31 of Part 2 of the Health and Safety Code, as applicable; and 2022/03/22 City Council Post Agenda Page 81 of 371 WHEREAS,in enacting SB 115,the Legi sl ature's intent Was to provi de 1 ocal programs With immediate cash, in the form of temporary cashflow loans, to maximize rental relief to all eligible households as the local programs await additional federal funding from either ERA 1 or ERA2. If the anticipated federal funding is not received by June 30,2023, and if such funds cannot be utilized for reimbursements,the Department of Finance will forgive an amount up to the amount not covered by the federal allocation; and WHEREAS, as authorized by SB 115, the Department will make such cashflow loans available pursuant to terms and conditions developed by the Department. Such terms and conditions may include, but are not limited to, reporting; a repayment schedule; interest charged at the rate earned by moneys in the Pooled Money Investment Account; and remittance mechanisms that include the withholding of future state and federal funding administered by the Department; and WHERERAS, the City of Chula Vista ("Entity") is participating in the SRA under"option B," as that term is defined in subdivision (i) of Section 50597 of the Health and Safety Code; or is a federally recognized tribal government, consistent with the state's implementation of Chapter 17 (commencing with Section 50897) of Division 31 of Part 2 of the Health and Safety Code; and WHEREAS, Entity applied to the U.S. Department of the Treasury ("Treasury") for a reallocation of ERA1 funds (the "ERA1 Reallocation") by submitting one or more appropriate requests for reallocated funds to Treasury's portal ("Reallocation Request") by January 21, 2022. Entity will apply to the Treasury for a reallocation of ERA2 funds(the"ERA2 Reallocation")once those reallocation moneys become available. The ERA 1 Reallocation and the ERA2 Reallocation are also referred to herein, individually and collectively, as the"ERA Reallocations)"; and WHEREAS, Entity desires to request and accept a temporary cashflow loan of funds from the Department, as authorized by SB 115 (this amount, the "SRA Loan Award"), while it awaits the additional federal funding described above; and WHEREAS,Entity plans to contract with a Subrecipient to administer any ERA Reallocation in accordance with the applicable federal law (the Act and/or ARPA); the applicable Treasury interpretive guidance; and all such requirements as may be subsequently amended and applicable; and WHEREAS, Entity acknowledges that every SRA Loan Award is subject to and shall be administered in accordance with the state's requirements for Round 2 of the State Rental Assistance Program, including, without limitation, the applicable requirements of AB 832; SB 115; the Department's State Rental Assistance Program Guidelines, dated September 27, 2021; and all such requirements as may be subsequently amended (collectively, the "SRA Loan Award Requirements"); and WHEREAS,Entity further acknowledges that every SRA Loan Award is subj ect to the terms and conditions of a Department-approved STD 213, Standard Agreement("Standard Agreement"), all other documents required or deemed necessary or appropriate UNDER STATE OR FEDERAL LAW to disburse, evidence, and secure the SRA Loan Award, and all amendments thereto (collectively, the"SRA Loan Award Documents"); and WHEREAS, the City has contracted with Subrecipient, SBCS Corporation ("SBCS"), to assist with the expenditure with a portion of direct allocations from the Treasury and Department, as follows in Table I and II: 2022/03/22 City Council Post Agenda Page 82 of 371 Table I CRF-0006 Federal (ERA I)* $8,161,123.80 $8,122,708.16 CRF-0008 Federal (ERA2)** $9,931,566.40 $9,908,106.16 Table II y CRF-0007 State (ERAI)* $916621343.90 $916371236.49 CRF-0010 State (ERA2)** $716001103.26 $715421234.45 CRF-0010 State (ERA2)**Supplemental Funding $2,000,000.00 $2,000,000.00 *Consolidated Appropriations Act,2021 Funding **American Rescue Plan Funding WHEREAS, the City will contract with a Subrecipient, SBCS, to assist with the expenditure of a portion of additional funding allocations from the assist low-income residents affected by the COVID-19 Pandemic, as follows in Table III: Table III NO NMI' CRF-0006 Federal (ERA I)* Supplemental Reallocation $4091925.36 $4091925.36 Funding CRF-0006 Federal (ERA I)* Supplemental Reallocation $110451985.28 $11045198528 Funding *Consolidated Appropriations Act,2021 funding WHEREAS, the City will also contract with a Subrecipient, SBCS, to assist with the expenditure of a portion of SRA Loan Award from HCD for an Emergency Rental Assistance that will be allocated to assist low-income residents affected by the COVID-19 Pandemic, as follows in Table IV: Table IV SBCS ERA Program State Round 3 $1411171440.62 *this is an up to amount and subject to HCD and/or the Treasury allocations 2022/03/22 City Council Post Agenda Page 83 of 371 WHEREAS, in order for an outside agency to receive and operate a grant funded activity, they must formally enter into a Subrecipient agreement with the City of Chula Vista in order to formalize and specify the requirements and conditions under which the U.S. Treasury Direct Allocation and State Block Grant Allocation funds are being provided to the outside agency; and WHEREAS, staff intends to utilize the City's standard template, the City of Chula Vista Contractor/Service Provider Services Agreement and amendment, to contract with the outside service providers; and WHEREAS, City Council finds: (1) that the use of the competitive bidding process set forth in Chula Vista Municipal Code (CVMC) section 2.56.070 is impractical and that the City's best interests would be better served by waiving said bidding requirements, particularly given the strict time lines required by the state and federal governments to encumber and expend said funds and the urgent need for said funds by the citizens of Chula Vista (2) and that SBCS is uniquely qualified to meet the state and federal grant obligations, including, but not limited to, SBCS long history of partnering with the City to administer rental assistance programs and complying with attendant state and federal regulations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista (1)that it,based upon the above findings,hereby waives the competitive bid requirements set forth in Chula Vista Municipal Code section 2.56.070 and SBCS is awarded the contract on a "sole source" basis under the authority of Chula Vista Municipal Code section 2.56.070(B)(3) and (2) that it authorizes the City Manager to enter into a City of Chula Vista Contractor/Service Provider Services Agreement(or amendment)between the City and SBCS Corporation in accordance with the general terms and conditions as outlined in the agenda statement and attendant State and Federal Requirements,with such minor modifications as may be required or approved by the City Attorney, in a not to exceed an aggregate amount shown in Table IV above for the SRA Loan Award and amend the existing agreement to administer the Reallocated funding as shown on Table III on a form approved by the City Attorney, a copy of which shall be kept on file in the Office of the City Clerk. Presented by Approved as to form by Tiffany Allen Glen R. Googins Director of Development Services City Attorney 2022/03/22 City Council Post Agenda Page 84 of 371 Reset Form Print Form SCO I D: STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVIC STANDARD AGREEMENT AGREEMENTNUMBER PURCHASINGAUTHORITYNUMBER(IfApplicable) STD213(Rev.0412020) 2-ERAP-0000 1.This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME The California Department of Housing and Community Development CONTRACTOR NAME [Locality] 2. The to rm of th is Ag ree me nt is: START DATE Upon the date of the Department representative's signature THROUGH END DATE Five years from the Start Date 3.The maximum amount of this Agreement is: $[INSERT AMOUNT] 4.The parties agree to comply with the terms and conditions of the following exhibits,which are by this reference made a part of the Agreement. Exhibits Title Pages Exhibit A Authority, Purpose and Scope of Work 5 Exhibit B Budget Detail and Payment Provisions 3 Exhibit C * State of California General Terms and Conditions 0412017 Exhibit D State Rental Assistance Program Cashflow Loan General Terms and Conditions 3 Exhibit E Special Terms and Conditions 1 Items shown with an asterisk(*), are hereby incorporated by reference and made part of this agreement as if attached hereto. These documents can be viewed at https:1/www.algs.ca.gov/OLS/Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO. CONTRACTOR CONTRACTOR NAME(if other than an individual,state whether a corporation, partnership,etc.) [Locality] CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP [Insert Address] [INSERT] CA [I NSER PRINTED NAME OF PERSON SIGNING TITLE [Signatory Name] [Signatory Title] CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED 2022/03/22 City Council Post Agenda Page 85 of 371 Page 1 of 2 Reset Form Print Form SCO I D: STATE OF CALIFORNIA-DEPARTMENT OF GENERAL SERVIC STANDARD AGREEMENT AGREEMENTNUMBER PURCHASINGAUTHORITYNUMBER(IfAppliceble) STD213(Rev.0412020) 2-ERAP-0000 STATE OF CALIFORNIA CONTRACTING AGENCY NAME The California Department of Housing and Community Development CONTRACTING AGENCY ADDRESS CITY STATE ZIP 2020 West EI Camino Avenue Sacramento CA 98833 PRINTED NAME OF PERSON SIGNING TITLE Steven Del Rio Chief, Business and Contract Services Branch CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION(IfAppliceble) Exempt per; SCM Vol. 1 4.04.A.3 (DGS memo dated 0611211981) 2022/03/22 City Council Post Agenda Page 86 of 371 Page 2 of 2 [Locality Name] 22-E RAP-0000 Page 1 of 5 EXHIBIT A AUTHORITY. PURPOSE AND SCOPE OF WORK 1. Authority On March 11, 2021, the American Rescue Plan Act of 2021 (Pub.L. No. 117-2) ("ARPA") was signed into law. Section 3201 of Subtitle B of Title III of ABPA established the federal Emergency Rental Assistance Program ("ERA2"), and authorized the direct allocation of emergency rental assistance funds to states, units of local governments, territories, and high-need grantees. The ERA2 funds are intended to assist households that are unable to pay rent and utilities during or due to the novel coronavirus disease (COVID-19) pandemic. California Assembly Bill No. 832 (Chapter 27, Statutes of 2021) ("AB 832") established Round 2 of the State of California's program for administering its share of ERA2 funds (the "State Rental Assistance Program"). AB 832 amended Sections 50897, 50897.17 50897.27 50897.3, and 50897.4 of, and added Sections 50897.2.1 and 50897.3.1 to, the Health and Safety Code. Health and Safety Code section 50897.1, subdivision (a)(1) authorizes the Department of Housing and Community Development (the "Department") to administer the State Rental Assistance Program Funds in accordance with state and federal law. California Senate Bill 115 (Chapter 2, Statutes of 2022) ("SB 115") authorized local jurisdictions and federally recognized tribal governments to request, from the Department, a temporary cashflow loan for Emergency Rental Assistance Program expenditures for complete, eligible applications by households described in paragraphs (1) through (3), inclusive, of subdivision (b) of Section 50897.1 that were received on or before March 31, 2022 (including associated administrative costs) that are consistent with the provisions of Chapter 17 (commencing with Section 50897) of Division 31 of Part 2 of the Health and Safety Code. SB 1 1 5 provides that to the extent anticipated federal funding to cover the cost of the foregoing is not received as anticipated by June 307 2023, the Department of Finance shall forgive an amount up to the amount not covered by a federal allocation. The Department and the ("Locality") enter into this STD 213, Standard Agreement ("Agreement") under the authority and in furtherance of the State Rental Assistance Program. This Agreement is governed by the following laws (collectively, the "Program Requirements"), and each of the following laws is hereby incorporated by reference and made a part hereof: State Rental Assistance Program Locality Allocation-Locality Administration (option B) Locality: Approved: 00/00/2022 Prep Date: 00/00/2022 2022/03/22 City Council Post Agenda Page 87 of 371 [Locality Name] 22-E RAP-0000 Page 2 of 5 EXHIBIT A A. AB 832, as enacted on June 28, 2021, and as such law may be subsequently amended; B. The Department's State Rental Assistance Program Guidelines — Emergency Rental Assistance (ERA) Rounds 1 and 2 Implementation, dated September 27, 2021 (the "Guidelines"), and as such Guidelines may be subsequently amended; C. ABPA and related federal guidance, and as such laws may be subsequently amended; and D. All other applicable law. 2. Purcose The State Rental Assistance Program is intended to provide Rental Assistance (as defined below) to eligible households. Pursuant to Section 3201 of Subtitle B of Title III of ABPA, the Locality received an allocation of ERA2 funds from the U.S. Department of the Treasury ("Treasury") (this amount, and any and all additional tranches i�hereof, the Locality's "Direct Federal Allocation"). Locality plans to administer its Direct Federal Allocation and acknowledges that the Direct Federal Allocation is subject to the requirements of ABPA and Treasury interpretive guidance and to all such requirements as may be subsequently amended. To the extent the Direct Federal Allocation does not cover the full amount of assistance needed, Locality desires to receive a temporary cashflow loan of funds as authorized pursuant to SB 1 1 5 (this amount, and any and all additional tranches thereof, the Locality's "Cashflow Loan"). As authorized by SB 115, the Department may verify the Locality's operational readiness and capacity prior to andduring Locality's utilization of the Cashflow Loan. If there are outstanding verification items, they are set forth at Exhibit E of this Agreement, and they must be addressed or satisfied before disbursements of the Cashflow Loan. By entering into this Agreement, Locality agrees to utilize its Direct Federal Allocation and any Cashflow Loan proceeds in compliance with the Program Requirements. Locality's failure to comply with this requirement may result in the Department recouping the Cashflow Loan from the Locality as well as Locality's forfeiture of rights any loan forgiveness. State Rental Assistance Program Locality Allocation-Locality Administration (option B) Locality: Approved: 00/00/2022 Prep Date: 00/00/2022 2022/03/22 City Council Post Agenda Page 88 of 371 [Locality Name] 22-E RAP-0000 Page 3 of 5 EXHIBIT A By entering into this Agreement, the Locality agrees to utilize its Cashflow Loan in compliance with the Program Requirements and the terms and conditions of this Agreement. Locality further agrees that it will distribute the proceeds from the Cashflow Loan equitably and consistent with demonstrated need within its jurisdiction. Locality further agrees that it will not institute additional programmatic requirements that may inhibit participation in its program of Rental Assistance (as defined below). By entering into this Agreement, Locality agrees that it is solely responsible for compliance with all applicable management, implementation, and reporting requirements established under state and federal law. 3. Definitions Any terms that are not defined in this Agreement shall have the definitions set forth in the Program Requirements. In the event of any conflict, the definitions set forth in ABPA shall be controlling. A. "Department" means the Department of Housing and Comm unityDevelopment. B. "Locality" means the entity entering into this Agreement with the Department under the authority and in furtherance of the State Rental Assistance Program —Round 2. The Locality is also identified as "Contractor" on the form STD 213 portion of this Agreement. Furthermore, all obligations applicable to the Contractor as set forth in Exhibit C hereof shall apply to Locality. C. "Rental Assistance" means payments of rental arrears; prospective rent payments; utilities, including arrears and prospective payments; and any other expenses related to housing, as defined by the Secretary of the Treasury. 4. Scoce of Work A. Locality shall administer its Direct Federal Allocation and Cashflow Loan proceeds in accordance with the Program Requirements. B. Locality shall employ fraud prevention measures to prevent incidents of fraud and duplication ofbenefits during its administration of the foregoing. C. Locality shall apply Cashflow Loan funds towards the eligible uses and compensation requirements specified at Health and Safety Code section 50897.1 and, upon approval by the Department, the other eligible uses provided in Section 3201(d)(1)(D) of Subtitle B of Title III of ABPA. Locality shall make commercially reasonable efforts to ensure that the Cashflow Loan funds are not used unlawfully or State Rental Assistance Program Locality Allocation-Locality Administration (option B) Locality: Approved: 00/00/2022 Prep Date: 00/00/2022 2022/03/22 City Council Post Agenda Page 89 of 371 [Locality Name] 22-E RAP-0000 Page 4of5 EXHIBIT A fraudulently and are only disbursed for the eligible uses specified at Health and Safety Code section 50897.1. Locality shall also make commercially reasonable efforts to ensure that only eligible applicants receive Rental Assistance under this Agreement. Locality shall prioritize payments of Rental Assistance in accordance with the Program Requirements. D. Locality may use up to 10 percent of the Cashflow Loan for housing stability services (e.g., case management) provided that such use complies with the Program Requirements. E. Locality may use up to percent of the Cashflow Loan for administrative costs attributable to providing, financial assistance, housing stability services, and other affordable rental housing and eviction prevention activities (e.g., data collection and reporting requirements related to such funds). The funds may be used to cover both direct and indirect administrative costs. F. Locality shall track its separate expenditures of its Direct Federal Allocation and its Cashflow Loan, and it shall maintain a clear accounting of same. G. [RESERVED] H. All Cashflow Loan funds shall be expended timely and consistent with the Program Requirements, or the funds may be recaptured by the Department and reallocated to other jurisdictions, as authorized. I. All Cashflow Loan funds are subject to the same reporting and verification requirements specified at Section 601(g) of Subtitle A of Title V of Division N of the federal Consolidated Appropriations Act, 2021 (Pub.L. No. 116-260). Locality shall,in addition, provide any other information that the Department deems necessary for purposes of the State Rental Assistance Program, including, but not limited to, quarterly activity reports and weekly financial reports. Such reports shall be in form and substance satisfactory to the Department. J. Locality shall maintain records (e.g., work plans, operational documents, financial documents) sufficient to support compliance with the Program Requirements. The Department, the Treasury Office of Inspector General, and the Government Accountability Office, or their authorized representatives, shall have the right of access to such records (electronic and otherwise) in order to conduct audits or other investigations. Locality shall maintain such records for a period of five (6) years after the expiration of this Agreement. State Rental Assistance Program Locality Allocation-Locality Administration (option B) Locality: Approved: 00/00/2022 Prep Date: 00/00/2022 2022/03/22 City Council Post Agenda Page 90 of 371 [Locality Name] 22-E RAP-0000 Page 5 of 5 EXHIBIT A a. State Rental Assistance Program — Round 2. contract Management A. Department's contract coordinator. The Department's Contract Coordinator for this Agreement is the Program Manager of the State Rental Assistance Program in the Department's Division of Federal Financial Assistance, or that person's designee. Locality shall mail any notice, report, or other communication required under this Agreement by First-Class Mail, through a commercial courier, or via electronic transmittal to the Department's Contract Coordinator at the addresses specified below. All other communication regarding this Agreement shall be directed to the Department's Contract Coordinator as appropriate. State Rental Assistance Program Attention: Contract Coordinator Division of Federal Financial Assistance Department of Housing and Community Development 2020 W. El Camino Avenue, 95833 P.O. Box 952054 Sacramento, CA 94252-2054 erap(a-)_hcd.ca.gov B. Locality's contract coordinator. Locality's Contract Coordinator for this Agreement is identified below. Unless otherwise informed, the Department shall mail any notice, report, or other communication required under this Agreement by First- Class Mail, through a commercial courier, or via electronic transmittal to the Locality's Contract Coordinator at the addresses specified below. The Department will direct all other communication regarding this Agreement to the Locality's Contract Coordinator as appropriate. [ADDRESS BLOCK] State Rental Assistance Program Locality Allocation-Locality Administration (option B) Locality: Approved: 00/00/2022 Prep Date: 00/00/2022 2022/03/22 City Council Post Agenda Page 91 of 371 [Locality Name] 22-ERAP-0000 Page 1 of 3 EXHIBIT B BUDGET DETAIL AND PAYMENT PROVISIONS 1. Budget Detail Locality has been awarded a Cashflow Loan in the amount specified at Exhibit E of this Agreement. The Department and the Locality shall amend this Agreement, as appropriate, to reflect any increase in the Cashflow Loan. Upon satisfaction of the below Conditions of Performance, as well as any relevant conditions specified at Exhibit E of this Agreement, the Locality shall execute a promissory note (the "Note") evidencing the amount and terms of the Cashflow Loan, and thereafter Department shall disburse sums to the Locality pursuant to the Note by either warrant or electronic funds transfer. 2. Conditions of Performance The Department will make payments of the Cashflow Loan pursuant to the Note after this Agreement has been fully executed, and after the Department receives an authorizing resolution from the Locality that, in the Department's reasonable determination, materially comports with the Program Requirements. 3. Reallocation of Unexpended Funds The Locality shall, consistent with Program Requirements, provide the Department a written accounting of its obligation and expenditure of all Cashflow Loan funds. The form, substance, and timing of this written accounting shall be determined by the Department in its reasonable discretion. The Locality shall thereafter cooperate with the Department's recapture and reallocation of any unused funds, as authorized. 4. Cashflow Loan Disbursement Terms Regu i red and Set forth i n the Note The following requirements apply to disbursement under this Agreement, and said requirements may be set forth in greater detail in the Note. Any conflict between the Note and this Agreement shall be resolved in favor of the Note. A. The Note shall set forth the principal amount of the Cashflow Loan, which amount is set forth in Exhibit E hereof. The Note shall also set forth amount of interest and maturity date of the Cashflow Loan. The Note shall include detailed procedures for the Locality to request forgiveness of the Cashflow Loan, from the Department of Finance, all as authorized and set forth in SB 115 (Chapter 2, Statutes of 2022). B. The Locality must demonstrate that it applied for Reallocation Funding from the U.S. Department of the Treasury ("Treasury") either in November 2021 or January 2022, State Rental Assistance Program Locality Allocation-Locality Administration (option B) Locality: City of Approved: 0/00/2022 Prep Date: 00/00/2022 2022/03/22 City Council Post Agenda Page 92 of 371 [Locality Name] 22-ERAP-0000 Page 2of3 EXHIBIT B and it shall only be eligible for disbursement of Cashflow Loan funds up to said amount, less any Treasury Reallocated ERA funds received, which amount shall not exceed the Cashflow Loan amount set forth in Exhibit E hereof. C. To continue to receive Cashflow Loan disbursements, the Locality must continue to apply to the Treasury ERA1 and ERA2 reallocation process, and the Locality shall immediately inform the Department upon receiving a reallocation determination from Treasury, or the Locality will no longer remain eligible to request any amounts previously authorized under this Agreement and the Note. D. To continue to receive Cashflow Loan disbursements, the Locality must provide, in writing, to the Department, the average monthly number of households and dollar assistance provided. The Departments reserves the right to request additional programmatic information to set and adjust the cadence of requested Cashflow Loan disbursements. E. While the amount of funding requested from Treasury is the maximum amount that may disbursed under the Cashflow Loan, the Locality must spend federal resources prior to utilizing state funding, including any reallocated dollars from Treasury that are made available. F. The Note will provide that up to 40 percent of the Cashflow Loan may be available for the initial draw request, with the expectation that additional federal funding will become available, which federal funding, when made available to Locality, would need to be expended prior to any Cashflow Loan proceeds it then possesses, and prior to any subsequent Cashflow Loan draw requests. G. Notwithstanding the foregoing, if the Locality is processing a payment (payfile) and assigned state dollars, immediately prior to federal reallocation funds being made available, that payfi le may proceed, however the subsequent payfi le(s) must expend the federal reallocated funds made available until such time no federal funds remain. H. once the Locality has expended 75 percent of their initial 40 percent request referenced above, the locality may request that the Department disburse subsequent tranches based on a method to be determined by the Department, up to 50 percent of the remaining 60 percent available under the Cashflow Loan. I. once the Locality has expended 75 percent of the amount set forth in the preceding paragraph, the Locality may request that the Department disburse all remaining amounts of the Cashflow Loan. J. Only applications received on or before March 31, 2022, for rent due on or before March 31, 2022, is eligible for assistance paid pursuant to the Cashflow Loan, and the State Rental Assistance Program Locality Allocation-Locality Administration (option B) Locality: City of Approved: 0/00/2022 Prep Date: 00/00/2022 2022/03/22 City Council Post Agenda Page 93 of 371 [Locality Name] 22-ERAP-0000 Page 3of3 EXHIBIT B failure of the Locality to satisfy any of the requirements of this Agreement, as well as those set forth in the Note shall subject the Locality to recapture of incorrectly expended funds, and well as forfeiture of all rights to loan forgiveness. State Rental Assistance Program Locality Allocation-Locality Administration (option B) Locality: City of Approved: 0/00/2022 Prep Date: 00/00/2022 2022/03/22 City Council Post Agenda Page 94 of 371 General Terms and Conditions (GTC o4/2017) EXHIBITC 1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained. 2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties. 3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment. 4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896). 5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement. 6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute. 7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand. 2022/03/22 City Council Post Agenda Page 95 of 371 8. INDEPENDENT CONTRACTOR. Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State. 9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12166(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205). 10. NON-DISCRI M I NATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 27 §11000 et seq.), the provisions of Article 9.6, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 27 §11106.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement. 1 1. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 0412017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto. 12. TIMELINESS,-. Time is of the essence in this Agreement. 2022/03/22 City Council Post Agenda Page 96 of 371 13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided. 14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California. 15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below. a. The Government Code Chapter on Antitrust claims contains the following definitions: 1} "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code. 2} "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550. b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 1 5) or under the Cartwright Act (Chapter 2 (commencing with Section 1 6700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552. C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553. d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554. 2022/03/22 City Council Post Agenda Page 97 of 371 16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that: a. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and b. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. 17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby. 18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353. 19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS: a. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt. Code § 14841.) b. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.) 2022/03/22 City Council Post Agenda Page 98 of 371 20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a "loss leader" as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).) 2022/03/22 City Council Post Agenda Page 99 of 371 [Locality Name] 22-E RAP-0000 Page 1 of 3 EXHIBIT D STATE RENTAL ASSISTANCE PROGRAM CASHFLOW LOAN GENERAL TERMS AND CONDITIONS 1. Effective Date. Term of Agreement, and Timing A. This Agreement, when fully executed by the Department and the Locality, is effective upon the date of the Department representative's signature on the STD 213, Standard Agreement (such date, the "Effective Date"). B. This Agreement shall terminate five (5) years after the Effective Date (such date, the "Expiration Date"). C. Locality shall make its best efforts to meet the obligation deadlines specified by this Agreement and the Program Requirements, to avoid the Department's recapture and reallocation of unobligated or unused funds, as authorized. D. All Cashflow Loan funds shall be expended timely and consistent with the Program Requirements, or the funds may be recaptured by the Department and reallocated to other jurisdictions, as authorized. 2. Termination for Cause The Department or the Locality may terminate this Agreement for cause at any time by giving at least fourteen (14) calendar days' advance written notice to the other party. Locality shall return any unexpended Cashflow Loan funds plus all accrued interest to the Department within fourteen (14) calendar days of the date on the written notice of termination, unless (i) the parties have agreed upon an alternate arrangement in advance and in writing; or (ii) an alternate arrangement is necessary for one or both parties to remain in compliance with the ERA2, or applicable law. Cause shall consist of either party's violation of the Program Requirements, material breach of the Agreement, or failure to satisfy any of the terms or conditions of this Agreement. 3. Cancellation A. It is mutually understood between the parties that this Agreement may have been written for the mutual benefit of both parties before ascertaining the availability of congressional appropriation of funds to avoid program and fiscal delays that would occur if this Agreement were executed after that determination was made. State Rental Assistance Program Locality Allocation-Locality Administration (option B) Locality: Approved: 00/00/2022 Prep Date: 00/00/2022 2022/03/22 City Council Post Agenda Page 100 of 371 [Locality Name] 22-E RAP-0000 Page 2of3 EXHIBIT D B. [RESERVED] C. [RESERVED] D. The Department may cancel this Agreement, in whole or in part, if Congress enacts any restrictions, limitations, or conditions that impact this Agreement or the funding of this Agreement; or cancellation is otherwise permitted under state contracting law. E. To cancel this Agreement pursuant to this paragraph, the Department shall give thirty (30) calendar days' advance written notice to the Locality. The Locality shall return any undisbursed portion of its Cashflow Loan to the Department within thirty (30) calendar days from the date on the Department's written notice of termination, unless (i) the Note provides otherwise; or (ii) an alternate arrangement is necessary for one or both parties to remain in compliance with the ERA2, or applicable law. 4. Termination Without Cause The Department may terminate this Agreement at any time, without cause, by providing thirty (30) calendar days' advance written notice to Locality. Locality shall return any unexpended Cashflow Loan funds to the Department within thirty (30) calendar days from the date on the Department's written notice of termination, unless (i) the Note provides otherwise; or (ii) an alternate arrangement is necessary for one or both parties to remain in compliance with the E RA2, or applicable law. 5. Entire Agreement: Severabi I its This Agreement constitutes the entire agreement between the Department and the Locality. All prior representations, statements, negotiations and undertakings with regard to the subject matter hereof are superseded hereby. In the event any term or provision of this Agreement is deemed to be in violation of law, null and void, or otherwise of no force or effect, the remaining terms and provisions of this Agreement shall remain in full force and effect. 5. Wamy No waiver of any breach, violation of, or default under this Agreement shall be deemed to be a waiver of any other or subsequent breach or violation thereof or default thereunder. State Rental Assistance Program Locality Allocation-Locality Administration (option B) Locality: Approved: 00/00/2022 Prep Date: 00/00/2022 2022/03/22 City Council Post Agenda Page 10 1 of 371 [Locality Name] 22-E RAP-0000 Page 3of3 EXHIBIT D 7. Uniform Administratmve Requirements. Cost Principles. and Audit Requirements for Federal Awards This Agreement is subject to the administrative requirements, cost principles, and audit requirements for federal awards to non—federal entities, which are set forth at 2 Code of Federal Regulations part 200. 8. Compliance with State and Federal Law The Department, the Locality, and their respective appointees, employees, contractors, and agents shall comply with all state and federal laws, statutes, regulations, guidelines, guidance, and executive orders in their performance under this Agreement. 9. Defense and Indemnification Locality acknowledges that it is an essential term of this Agreement that the Locality use its best efforts to prevent incidents of fraud and duplication of benefits during its administration of the Cashflow Loan. Locality agrees to indemnify, defend and save harmless the State of California, the Department, and their respective appointees, officers, agents, and employees from any and all claims and losses accruing or resulting from illegitimate or duplicative payments of Rental Assistance, whether resulting from the negligence, willful misconduct, intentional misrepresentation, negligent misrepresentation, or deceit of the applicants for the Rental Assistance, the Locality (or any of its appointees, officers, agents, and employees), or any other third party. The foregoing obligations shall not apply to any instance where the State of California, the Department, or their respective appointees, officers, agents, or employees commit the negligence, willful misconduct, intentional misrepresentation, negligent misrepresentation, or deceit. State Rental Assistance Program Locality Allocation-Locality Administration (option B) Locality: Approved: 00/00/2022 Prep Date: 00/00/2022 2022/03/22 City Council Post Agenda Page 102 of 371 [Locality Name] 22-E RAP-0000 Page 1 of 1 EXHIBIT E SPECIAL TERMS AND CONDITIONS 1. Locality's Cashflow Loan The Department is making a Cashflow Loan to Locality in the amount of $ , the terms of which are set forth in greater detail in the Note executed by the Locality as referenced and defined in Exhibit B hereof. 2. 2vill Rights Notwithstanding that the Cashflow Loan is funded from State proceeds, the Locality and any of its contractors, subcontractors, successors, transferees, and assignees shall comply with Title VI of the Civil Rights Act of 1964, which prohibits denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Treasury's Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this Agreement. Title VI also includes protection to persons with "Limited English Proficiency" in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by the Treasury's Title VI regulations, 31 CFR Part 22, and herein incorporated by reference and made a part of this Agreement. 3. Additional statutes and regulations prohibiting discrimination are applicable to this Agreement and include, without limitation, the following: a. Title V1 of the Civil Rights Act of 1984 (42 U.S.C. § 20004 et seq.) and Treasury's implementing regulations at 31 CFR Part 22; b. The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3801 et seq.); c. Section 594 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); d. The Age Discrim ination Act of 1975, as amended (42 U.S.C. § 8101 et seq.); e. Title 11 of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. § 12101 et seq.); and f. The State of California nondiscrimination statutes, regulations, and standards set forth and identified at Exhibit C of this Agreement. State Rental Assistance Program Locality Allocation-Locality Administration (option B) Locality: Approved: 00/00/2022 Prep Date: 00/00/2022 2022/03/22 City Council Post Agenda Page 103 of 371 DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT JOE SERNA JUNIOR FARMWORKER HOUSING GRANT PROGRAM PROMISSORY NOTE SECURED BY DEED OF TRUST GRANT NUMBER -FWHG- U.S. $ city Grantee: County Dated FOR VALUE RECEIVED, the undersigned, (hereinafter referred to as the "Grantee"), upon the Maturity Date of this Note, hereby promises to pay to the order of the Department of Housing and Community Development, a public agency of the State of California (hereinafter referred to as the "State"), which has its principal office at 1 800 Third Street, Sacramento, California 95814 (mailing address: P.O. Box 952054, Sacramento, CA 94252-2054), the principal amount of and No/1 00 Dollars ($ ), or so much thereof as may be advanced by the State to or on behalf of the Grantee, and any obligations or other evidence of indebtedness of Grantee to the State now or hereafter created pursuant to a Standard Agreement dated , and a Regulatory Agreement (the "Regulatory Agreement") of even date herewith, each by and between the Grantee and the State, together with interest thereon as specified herein. The obligation of the Grantee in respect of all such advances is subject to the terms of (a) the Regulatory Agreement, (b) this Note, (c) the Deed of Trust, Assignment of Rents, Security Agreement and Fixture Filing dated of even date herewith, securing this Note, to be recorded in the official records of the County Recorder of County, California (the "Trust Deed"), and (d) the Standard Agreement, which, together with all other grant related documents and instruments required by the State, are collectively referred to as the Grant Documents. Capitalized terms not otherwise defined herein shall have the meanings set forth in the Regulatory Agreement. Promissory Note UMR (FWHG Grant) Page 1 of 4 Rev: 03/22/05 Prep: D ev: Contract No.: 2022/03/22 City Council Post Agenda Page 104 of 371 1. On or about even date herewith, State has made a grant to Grantee of funds in the principal amount set forth above for the purpose of assisting the Grantee to develop a -unit rental housing project for farm workers located in the City of (the "Project") to be located on that particular property described in the Trust Deed (the "Property"). The development of the Project and its long-term ownership, operation and maintenance are governed by the Grant Documents. This Note is required by the State to further ensure Grantee's performance under the Grant Documents. As such, all sums advanced under the Grant Documents shall become due and payable, and only shall become due and payable, upon breach of the Grant Documents, after written notice by the State, and passage of any applicable cure periods contained in the Grant Documents (the "Maturity Date"). 2. The amount due and payable under this Note is payable at the principal office of the State set forth above, or at such other place or places as the State may designate to the Grantee in writing from time to time, in any coin or currency of the United States of America which on the respective date of payment thereof shall be legal tender for the payment of public and private debts. 3. If Grantee fails to pay the amount due and payable under this Note on or before 30 days from the date payment is due, this Note shall begin to accrue simple interest at the rate of ten percent (10%) per annum. 4. All covenants, conditions and agreements contained in the Trust Deed and other Grant Documents are hereby made a part of this Note. 5. The following events also shall constitute a breach under this Note: a. The Grantee becoming insolvent or bankrupt, being unable or admitting in writing its inability to pay its debts as they are due, or making a general assignment with creditors; b. Institution by or against the Grantee of proceedings for the appointment of a receiver, trustee, or liquidator of all or a substantial part of the assets of the Grantee, which proceedings are not dismissed within sixty (60) days of institution; C. Institution by or against the Grantee of proceedings under any bankruptcy, reorganization, readjustment of debt, insolvency, Promissory Note UMR (FWHG Grant) Page 2 of 4 Rei: 03/22/05 Prep: Dev Contract No.: 2022/03/22 City Council Post Agenda Page 105 of 371 dissolution, liquidation or other similar law of any jurisdiction, which proceedings are not dismissed within sixty (60) days of institution; or d. Dissolution of the corporate or partnership structure of the Grantee or death of the Grantee, if Grantee is an individual. 6. No delay or failure of State in the exercise of any right or remedy hereunder or under any other agreement which secures or is related hereto shall affect any such right or remedy, and no single or partial exercise of any such right or remedy shall preclude any further exercise thereof, and no action taken or omitted by the State shall be deemed a waiver of any such right or remedy. 7. The Grantee hereby agrees to pay all costs and expenses, including reasonable attorney's fees, which may be incurred by the State in the enforcement of this Note, or the other Grant Documents, or any term or provision thereof. Each maker, endorser, surety, and guarantor of this Note hereby jointly and severally waives demand, protest, presentment, notice of nonpayment, notice of protest, notice of dishonor, and diligence in bringing suit against any party and does hereby consent that time of payment of all or any part of said amount may be extended from time to time by the State without notice. The obligations under this Note shall be without recourse against the Grantee and any partners, general or limited, of the Grantee. 8. Any notice to the Grantee provided for in this Note shall be given by personal delivery or by mailing such notice by certified mail addressed to the Grantee at the address stated below, or to such other address as the Grantee may designate by written notice to the State. Any notice to the State shall be given by personal delivery or by mailing such notice by certified mail, return receipt requested, to the State at the address stated above, or at such other address as may have been designated by written notice to Grantee, with a copy to the State at the address specified in the Regulatory Agreement. Notices mailed in accordance with this provision shall be deemed delivered and received five (5) days after deposit in the United States mails. 9. This Note shall be binding upon the Grantee and its successors and assigns. The Grantee shall not make any sale, encumbrance, hypothecation, refinancing, pledge, assignment, or conveyance, or transfer in any other form, of the Property or project or any part thereof or of any of its interests therein other than in accordance with the terms of the Trust Deed, and the Regulatory Agreement, the program statutes and regulations and with the prior written approval of the State. 10.The Grantee shall be entitled to pay the indebtedness evidenced by this Note, or any part thereof, prior to or in advance of the time for payment. No such Promissory Note UMR (FWHG Grant) Page 3 of 4 Rev: 03/22/05 Prep: D ev: Contract No.: 2022/03/22 City Council Post Agenda Page 106 of 371 prepayment shall relieve Grantee from its obligations under the Grant Documents except as provided in the Grant Documents. 1 1. This Note shall be construed in accordance with and be governed by the laws of the State of California. 12. If any provision of this Note shall be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions hereof shall not in any way be affected or impaired thereby unless, in the sole discretion of the State, the invalidity, illegality or unenforceability of the provision negates the Program purpose and/or threatens the security of the State. 13. The Grantee hereby certifies to the State that this is the Promissory Note described in and secured by the Trust Deed covering the real and personal property therein described. 14. This Note and the debt evidenced hereby shall be fully discharged and satisfied upon the end of the Term of the Regulatory Agreement, as defined therein. Executed as of the date first set forth above at , California. GRANTEE GRANTEE'S ADDRESS By- Title- Promissory y:Title:Promissory Note UMR (FWHG Grant) Page 4 of 4 Rev: 03/22/05 Prep: D ev: Contract No.: 2022/03/22 City Council Post Agenda Page 107 of 371 C'ITY COUNCIL 11; _ff f STAFF REPiORT f SSff{1 CITE`of I lY� ........................................................................................................................................................................................................................... 0-w- ?"'•IOW" CHULAVISTA March ZZ,2022 ITEM"rIT . Improvement District Annual Report: Approving the 2022 Annual Report for the Downtown Chula Vista Property-Based Business Improvement District Report urb � 22-0083 . ca:io .� An approximately sixteen-block area along Third Avenue commercial corridor, bounded by E Street to the north, Church Avenue to the east, Landis Avenue to the west, and I Street to the south. The property-based business improvement district also includes one block on F Street where the City of Chula Vista central library and police station are located. pa rnen � Economic Development En. i. m . nta. fi.ce: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Notwithstanding the foregoing, the activity qualifies for an Exemption pursuant to Section 15061(b)(3) of the California Environmental Quality Act State Guidelines. Recornryien.ded Action. Adopt a resolution approving the 2022 Annual Report for the Downtown Chula Vista Property-Based Business Improvement District. SUMMARY The Downtown Chula Vista Property-Based Business Improvement District(PBID)was organized in 2001 to implement various enhancement services within the Third Avenue Village and Downtown area and is directly administered for the City by the owner's association known as the Third Avenue Village Association (TAVA).In accordance with Streets and Highways Code 36650,TAVA is required to prepare a report for each fiscal year, except the first year, for which assessments are to be levied and collected to pay the costs of the improvements, maintenance, and activities described in the report. The attached report does not propose any modifications to the boundary of the District,the basis or method of levying assessment,or any changes to property classification and complies with the reporting requirements outlined in the California Streets and Highways Code. The total annual assessments for the 2022 year are estimated at approximately $460,000. Staff has reviewed the annual report and recommends the City Council approve the attached resolution. 2022/03/22 City Council Post Agenda Page 108 of 371 ENVIRONMEN"rAl. . EVIG The proposed activity has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the activity is not a"Project"as defined under Section 15378 of the State CEQA Guidelines; therefore,pursuant to Section 15060(c)(3) of the State CEQA Guidelines,the activity is not subject to CE QA. Notwithstanding the foregoing, it has also been determined that the activity qualifies for an Exemption pursuant to Section 15 061(b)(3) of the California Environmental Quality Act State Guidelines.Thus,no environmental review is required. Although environmental review is not required at this time, once the scope of potential project(s) has been defined, environmental review may be required for each project and the appropriate environmental determination will be made. /COMMISSI ON/COMMITTEE RECOMMENDATION TI Not applicable. DISCUSSION The Downtown Chula Vista Property-Based Improvement District (PBID) was organized in 2001 to implement various enhancement services within the Third Avenue and Downtown area and is directly administered for the City by the owner's association known as the Third Avenue Village Association(TAVA). In accordance with California Streets and Highways Code 36650, TAVA is required to prepare a report for each fiscal year (Attachment 1),except the first year,for which assessments are to be levied and collected to pay the costs of the improvements, maintenance, and activities described in the report. TAVA administers funds received from a PBID and receives approximately$460,000 annually in PBID assessment revenue. In addition to PBID revenue, TAVA has additional revenue from business-improvement district revenue including business licenses; grants and programs including events; bringing total revenue for TAVA to approximately $621,000. TAVA's fiscal years coincide with each calendar year. The approved line item budget for TAVA's Fiscal Year 2022 is attached as Attachment 2. Prepared in accordance with the State of California Property and Business Improvement District law of 1994, Streets and Highways Code section 36650,the Annual Planning Report represents the sixth year of program operations within the current ten-year term. Pursuant to Streets and Highway Code 36650-36651, TAVA is required to report the following information: Section Z: PBID Boundaries There are no recommended changes to the boundaries of the PBID or in any zones or classification of property or businesses within the district. Section 3:Assessment Budget The estimate for improvements, maintenance,and activities includes $621,019 in total expenditures. a g e 2 2022/03/22 City Council Post Agenda Page 109 of 371 Al/ 1,ww'!,41"; 0/0111 /01 Civil Sidewalks Personnel: Compensation&Benefits $138,240 District Utilities $15Y000 Contracted Third-PartyServices $49Y632 Maintenance&Landscaping Services $19,870 Total Civil Sidewalks $222,742 35.9% District Identity&.Placemakin $83,400 13.4% Administration $89,686 14.4% Outside Contracted Management $192,000 31% PBID Unallocated $33,191 5.3% Total Expenditures $621,01957771T 100.0% Fm ,,�,,wrm" PBID Revenue $460,000 74.07% BID Revenue $20,000 3.22% Grants $30,000 4.83% Programs $50,000 8.05% Carry Forward $61,019 9.83% Total Assessment District Revenues $621,019 100.0% Section 4:Method of Financing Revenues will be collected through the levy of special annual assessments upon the real property for which the services and activities are provided. There are two benefit zones, those parcels that front Third Avenue and those that do not.Since re-establishment of the PBID in June 2016,the TAVA Board of Directors has only increased the assessment rate twice, in 2018 and most recently in 2021. There was a five percent (5%) increase in the assessments for FY 2022. The method of financing is contained in the attached annual report. Section 5: Surplus(Deficit Revenue With the previous fiscal year ending on December 31, 2021, the FY 2021 year-end budget performance showed there was $503,178 in income and $656,347 in expenses. The performance deficit is attributed to the lower than expected events revenue, unanticipated legal costs, and previous staff compensation and vacation pay-outs. TAVA estimates that there will be a $153,169 budget deficit from FY 2021 as associated with the PBID&BID assessment expenses but with a carry forward from year-end 2020 of$214,188 and the consolidation of bank accounts TAVA will have a carryforward of approximately$61,019 for FY 2022. DECISION MAKER. FLI .r Staff has reviewed the property holdings of the City Council and has found that Mayor Casillas Salas has real property holdings within 500 feet of the boundaries of the property which is the subject of this action. Consequently,pursuant to California Code of Regulations Title 2,sections 18700 and 18702.2(a)(7),this item presents a disqualifying real property-related financial conflict of interest under the Political Reform Act(Cal. Gov't Code§ 87100, et seq.) for the above-identified member. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. a g e 3 2022/03/22 City Council Post Agenda Page 110 of 371 CURREN"r YEAR FISCAL IMPAcr There is no current year fiscal impact by adoption of this resolution. ONGOING FISCAL IMPAcr There is no on-going fiscal impact as a result of adopting this resolution. A"rTACHMEN"rs 1. Third Avenue Village Association Annual Report- 2022 2. Third Avenue Annual Budget- 2022 3. Maintenance Agreement and Encroachment Permit Staff Contact: Kevin Pointer,Senior Economic Development Specialist Page 14 2022/03/22 City Council Post Agenda Page 111of371 f f l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l ■ Downtown Chula Vista Property-Based Business Improve ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... nnua anning epor or To the City of Chula Vista A I Pi R t f FY 2022 ....... J. lui:1 R.D Af'V: U. ................................. ... i+ �y�lYl ��.y�r(�$� �� �` „in' Srrr!4r�s�li�4i. r•':. c r �iliSf�� O `rcMO.". iifrci!��rcxi� �r 7s f�. ......... r 1 F" 1 r Fiscal Year Jan i Property and Downtown Chula Vista Property Based Improvement District FY 2022 Annual Planning Report to the City of Chula Vista E: Table of Contents Section Number Page Number 1. Introduction 3 2. PBID Boundary and Map 3 & 4 3. PBID Assessment Budget 5 4. Method of Financing 5 & 6 5. Previous Year Surplus / Deficit Revenue 6 6. Other Funding Contributions 6 7. PBID Activity, Improvements, and Services 6 - 9 8. City of Chula Vista Base Level Services 9 9. District Duration and Governance 9 Page 2 of 9 Downtown Chula Vista PBID Annual Planning Report FY 2022 SECTION 1 : Introduction The DOWNTOWN CHULA VISTA PROPERTY-BASED BUSINESS IMPROVEMENT DISTRICT NO. 2016-122 (boundaries depicted on page 4)was successfully renewed by the Chula Vista City Council and approved by district property owners on June 14, 2016, for an additional ten-year period from January 1, 2017, through December 31, 2026. The district is managed by The Third Avenue Village Association (TAVA),which has overseen the operations of the PBID and its funding since January 1, 2002. Prepared in accordance with the State of California Property and Business Improvement District law of 1994, Streets and Highways Code section 36650, the 2022 Annual Planning Report represents the sixth year of program operations within the current ten-year term. The PBID's activities and improvements aim to improve and convey special benefits to properties located within the defined downtown Chula Vista, providing services beyond the basic services provided by the City of Chula Vista. SECTION 2: PBID Boundary There are no proposed changes to the PBID boundaries for 2022. The PBID encompasses approximately a 16-block area along the Third Avenue commercial corridor, bounded by E Street to the north, Church Avenue to the east, Landis Avenue to the west and I Street to the south. It also includes one block on F Street that includes the City of Chula Vista central library and police station. Within the PBID boundary, there are two distinct benefit zones for the maintenance programs and activities. It was determined that the properties located on Third Avenue required maintenance services more frequently than the properties in the PBID located to the east and west of Third Avenue. Described below are the benefit zones. District-Wide Maintenance: Is defined as all assessable properties within the PBID boundary.All parcels in the PBI D boundary will receive the same base level of maintenance services. Third Avenue Enhanced: Is defined as all assessable properties with frontage along Third Avenue, between E Street and H Street. These properties will receive a higher frequency of maintenance services than other parcels within the PBID boundary. The map on the following page illustrates the PBID boundary Page 3 of 9 Do wn 10 wn Chula Vista PB 1D Annual Planning Report FY 2022 '. , y 4 q 4 y4i''. : I:�..�,.,.. qq �.�,:..., 4 �...�..I.uw•":�"'.r�•, .. � � p���r�.^'.'�.. r,• fir`"' ., 4[ " s l9 ,.:m✓r'f f.,�.,.'.;+ar"� .r"'""�...q w�.w+r`�` I •� �s. . a y. CY , IAIJ �'` i fin'' qq y 4,. •s4'" f.,.n✓!^"'.-„xf�5 r.-+.�� � �y I �::r�.-+.x.•� 4 �. w f4 .'��,n. �'r '• �,.1� � �. � � ...x:95 4S �;af s..rk.� �� ' i d s , 5� ys n,,.,,,., �•, ly .:..,..:: y� :... q S M1 s S S ..• V � 'S na vi•,r•�� y�l , O , , s. -r Flo •.AC; � '[,✓"fir:. .' ,� � S,,n<rn.wm'yf'N!I.•. .. tz 61` , c 41 bA 1 I� ,.::.,, PIT f:. iti�tGd;l§.re.rAfi.l d;flet r;!i&�W:f14ktIF'1:I,S,�fMkl ..•�.,..•�.,..•�.,..•�.,.•• ' r°r l Downtown Chulal Vista, Downtown Chula Vista PB1D Annual Planning Report FY 2022 SECTION 3: PBID Assessment Budget FY January 1 to December 31, 2022 - P BI D Assessment Budget: The following table outlines the PBI D maximum assessment budget for FY 2022 with estimated budget expenditures distributed across PBI D services. The annual assessment rate was increased for FY 2022 per TAVA Board action on August 4, 2021, and in accordance with the State of California Property and Business Improvement District law of 1994. Ilk FCi=v-ii1Siid=ewa1ks Personnel: Compensation & Benefits $138,240 District Utilities $15,000 Contracted Third-Party Services $49,632 Maintenance & Landscaping Supplies $19,1870 Total Civil Sidewalks $222,742 35.9% District Identity & Placemakin $83,499 13.4% Administration $89,686 14.4% Outside Contracted Management $192,999 31% PBI D Unallocated $33191 5.3% :111:011111 i 11 1:i!III!!001111:111l;XMIli Will 111 i Total E"endiiitures $621 019 199.0% PBI D Revenue $469,999 74.07% BID Revenue $29,999 3.22% Grants $30)000 4.83% Programs $50)000 8.05% Carry Forward $61919 9.83% Total Assessment District Revenues $621)019 100.0% SECTION 4: Method of Financing Financing is provided by the levy of special annual assessments upon the real property for which the services and activities are provided. These assessments are not a tax for the general benefit of the City. Assessment calculation: As previously stated, the PBI D activities are segregated into two benefit zones; those parcels that front Third Avenue and those that do not. Annual assessments are based upon an allocation of program costs and a calculation of lot square footage and street frontage. The table below reflects the assessments for FY 2022. Per Sq. Ft. of Per Linear Assessment Rates Lot Foot Properties along Third Avenue $0.092 $16.792 (Between E and H Streets) All other properties in the District $0.917 $2.393 Page 5 of 9 2022/03/22 City Council Post Acenda Pace 116 of 371 Downtown Chula Vista PBID Annual Planning Report FY 2022 Since the re-establishment of the PBID in June of 2016, the TAVA Board of Directors has only increased the assessment rate twice, in 2018 and most recently, in 2021. There was a 5% increase in the assessments for FY 2022. SECTION 5: Previous Year Surplus / Deficit Revenue With the previous fiscal year ending on December 31, 2021, the FY 2021 audit and tax return have yet to be completed. At the time of this report, TAVA Income for all programs for FY 2021 was $503,178 and expenses at$656,347. TAVA estimates that there will be a$153,169 revenue deficit from FY 2021 as associated with the PBID & BID assessment expenses but with a carry forward from 12/31/20 of$214,188 and the consolidation of bank accounts TAVA will have a carryforward of approximately $61,019 for FY2022. During FY 2021, the TAVA Board of Directors engaged a professional legal firm to respond to allegations made against the organization as well as oversee the issuing of an RFP for the selection of a new Executive Director. SECTION 6: Other Funding Contributions The City of Chula Vista will contribute baseline service funding in the amount of$5,457. Bond Issuance: No bonds will be issued to finance improvements in 2022. Page 6 of 9 Downtown Chula Vista PBID Annual Planning Report FY 2022 SECTION 7: PBID Activity, Improvements, and Services Civil Sidewalks Committee (formerly Environmental Enhancements) Public Safety: TAVA works closely with the Chula Vista Police Department to educate property owners on the safety and trespass programs that support property owners in the prevention of property crimes and to mitigate trespassing when the owner is not present. Through the rapid removal of graffiti tags, vandals become discouraged as their tags cannot bring them notoriety amongst their followers nor identify an area associated with a specific gang. Maintenance Services: The TAVA Clean & Safe Team provides enhanced maintenance and landscape services within the Third Avenue Village PBID. The services provided by TAVA assures the property owners and the City of Chula Vista that the district will be maintained at a level beyond the basic services provided by the City of Chula Vista. For TAVA to effectively approach the maintenance issues facing the district, amulti-dimensional approach has been developed consisting of the elements and at the frequency stated below. TAVA's commitment to provide maintenance services to the district are also outlined in the Third Avenue Village Agreement and Encroachment Permit for Maintenance Services Between the City of Chula Vista and the Third Avenue Village Association entered June 14, 2016. Sidewalk Maintenance: Uniformed personnel remove litter, debris, and refuse from sidewalks and trash receptacles within the District, as well as clean all hardscape, benches, and bus stops. Landscape Maintenance: Public landscape areas within the Third Avenue Service Area are maintained and replanted by TAVA staff and a professional landscape company. TAVA utilizes and maintains aweb-based electrical irrigation program and repairs the associated in-ground irrigation system and controllers as needed. Allen Maintenance: TAVA abates graffiti, debris, and weeds within the alley public right-of-way(as needed) and reports illegal dumping to private property owners so that they can have the item(s) removed by Republic Services if applicable. Graffiti Removal: The Clean Team removes graffiti from painted surfaces (not brick or windows) up to 12' by painting, using environmentally safe solvents, and pressure washing. TAVA's goal is to remove all tags within 48 hours of notification. Sidewalk Pressure Washing: The Third Avenue Service Area is to have all sidewalks pressure washed quarterly through a professional company. The high use areas will be cleaned by TAVA on an as-needed basis. However, during state mandated drought years, pressure washing may not be permitted. Page 7 of 9 Downtown Chula Vista PB1D Annual Planning Report FY 2022 D ....................................................... ........................ ............ trct Thd Avenue At S �ce Aria Sidewalk sweeping Weekly Daily Power Washing sidewalks None Quarterly (4 times per year) Graffiti removal As Needed As Needed Landscape & Plantings None Daily I rrigation None As Needed Alley Cleaning Weekly Weekly Homeless outreach: Reducing homelessness, providing the homeless with resources, and reducing disruptive behavior from street populations is a top priority among district property and business owners. In 2022, TAVA's staff will continue to work closely with Chula Vista's Public Works Department and the Chula Vista Police Department's Homeless outreach Team to collaboratively inform the homeless population of resources and alternatives to occupying private business properties. District Identity & Placemaking Committee (formerly Economic Enhancements) District Special Events: In Q1 2022, TAVA approved contracts with two event-organizing vendors to streamline the event planning process on Third Avenue and augment TAVA's role in bringing back residents and visitors to the district.This Spring 2022, TAVA will be working with San Diego Farmer's Market to reinstitute a weekly Farmer's Market on Third Avenue to serve as a much-needed promotion for the Third Avenue community on weekends. The Farmer's Market is expected to return to Center Street and will occur on Sundays, rain or shine. TAVA has also contracted with Fuse Events to organize a series of district-wide events this fiscal year. TAVA staff are confident that the addition of these two new vendors will help expedite the revitalization of the Third Avenue destination. Website Redesign: Recognizing the need to strengthen the Third Avenue's presentation to both its stakeholders and visiting customers, TAVA has engaged a professional website redesign service to improve its digital presence and provide more support to district merchants. This effort will enhance TAVA's outward-facing profile and help steer area newcomers to local highlights and/or resources. New TAVA PR Team: After issuing an RFP for Public Relations and Social Media services, the Third Avenue Village Association District Identity & Placemaking Committee has selected olive Creative Strategies to represent the district in local, regional and international print, digital and televised media relations and marketing, all in an effort to promote the positive changes coming to Third Avenue as well as stimulate development interest in creating mixed-use projects. Page 8 of 9 Downtown Chula Vista PBID Annual Planning Report FY 2022 Advocacy, Administration and Reserve Advocacy: The TAVA provides member advocacy that allows downtown property owners to project a unified voice and elevate their influence in policies and issues that affect the central business district. TAVA will continue to provide member resources via its website, committee meetings, and its professional staff. Each year, TAVA refers and introduces existing and potential members to Chula Vista's Development Services and Economic Development Departments regarding development questions within the district. Administration: The PBID finances the professional staff& services that provides the special benefits necessary for daily operations, maintenance, landscaping, marketing, placemaking, and advocacy on behalf of the district. Funds are allocated to office and support services such as bookkeeping, legal consultation, office rent, insurance, and office equipment. Reserve: When year-end finances allow a 5.0% operating reserve is allocated as a contingency for any payment delinquencies and/or unforeseen budget adjustments. The FY 2022 budget does include an unallocated portion of the PBID revenue (approximately $30,000) that satisfies the 5% contingency. SECTION 8: City of Chula Vista Base Level Services The City of Chula Vista has established and documented the base level of pre-existing City services. THE PBID DOES NOT REPLACE ANY PRE-EXISTING GENERAL CITY SERVICES. SECTION 9: Duration and Governance Duration: The PBID has aten-year term commencing January 1, 2017, through December 31, 2026. Any major modifications or new or increased assessments during the term of the district that are not consistent with the provisions of the original Management District Plan will require a new mail ballot process. District Governance: The owner's association Third Avenue Village Association (TAVA) manages the Downtown Chula Vista PBID as established by the Chula Vista City Council. The current PBID term is from January 17 2017, to December 31, 2026. Page 9 of 9 2022/03/22 City Council Post Agenda Page 120 of 371 Attachment 2 11:11 AM Third Avenue Village Association 02/15/22 Profit & Loss Budget Performance Cash Basis January 2022 Jan 22 Budget Ordinary Income/Expense Income BID Revenue Business License 0.00 0.00 Total BID Revenue 0.00 0.00 PBID Revenue Property Owner Assessments 2871619.82 381337.00 Grants 0.00 21500.00 Carry Forward 0.00 611019.18 Programs 0.00 41174.00 Total PBID Revenue 2871619.82 1061030.18 Total Income 2871619.82 1061030.18 Gross Profit 2871619.82 1061030.18 Expense ADMINISTRATION Accounting Fees 525.00 674.00 Bank Charges 8.00 Insurance 0.00 11500.00 Legal Fees 0.00 424.00 Office Expense 25.00 Office Supplies 290.84 100.00 Outside Contract Services 161000.00 161000.00 Rent 31862.56 31868.00 Telephone,Telecommunications 120.00 313.00 Utilties 776.32 285.00 Waste Services 304.47 330.00 Total ADMINISTRATION 211912.19 231494.00 DI&P Advertising and Promotions 0.00 200.00 Event Expenses 200.10 837.00 Public Relations 0.00 41500.00 Rebrand&Photo Budget 85.00 337.00 Website&Hosting 691.68 11087.00 Total DI&P 976.78 61961.00 CIVIL SIDEWALKS Compensation&Benefits Health Insurance 0.00 11750.00 Payroll Taxes 715.91 Payroll Processing Fee's 143.17 50.00 Salaries&Wages 51169.08 81920.00 Workers Comp 11214.00 700.00 Cell Phone Allowance 60.00 100.00 Total Compensation&Benefits 71302.16 111520.00 District Utilities 11895.45 11250.00 Equip Rental&Maintenance 11576.78 Landscaping Contracted Services 923.00 900.00 Maintenance Services Auto Auto Registration 0.00 270.00 Fuel 339.00 100.00 Maintenance&Service 0.00 100.00 Total Auto 339.00 470.00 Total Maintenance Services 339.00 470.00 Maintenance Supplies 758.57 837.00 Pagel 2022/03/22 City Council Post Agenda Page 121 of 371 11:11 AM Third Avenue Village Association 02/16/22 Profit & Loss Budget Performance Cash Basis January 2022 Jan 22 Budget Nursery Supplies&Equipment 0.00 500.00 Sidewalk Pressure Washing 0.00 31236.00 Uniforms 75.50 100.00 Total CIVIL SIDEWALKS 121870.46 181813.00 Unallocated 638.28 331191.18 Total Expense 361397.71 821459.18 Net Ordinary Income 2511222.11 231571.00 Net Income 2619222.11 239571.00 Page 2 2022/03/22 City Council Post Agenda Page 122 of 371 11:11 AM Third Avenue Village Association 02/15/22 Profit & Loss Budget Performance Cash Basis January 2022 Jan 22 YTD Budget Ordinary Income/Expense Income BID Revenue Business License 0.00 0.00 Total BID Revenue 0.00 0.00 PBID Revenue Property Owner Assessments 2871619.82 381337.00 Grants 0.00 21500.00 Carry Forward 0.00 611019.18 Programs 0.00 41174.00 Total PBID Revenue 2871619.82 1061030.18 Total Income 287,619.82 106,030.18 Gross Profit 2871619.82 1061030.18 Expense ADMINISTRATION Accounting Fees 525.00 674.00 Bank Charges 8.00 Insurance 0.00 11500.00 Legal Fees 0.00 424.00 Office Expense 25.00 Office Supplies 290.84 100.00 Outside Contract Services 161000.00 161000.00 Rent 31862.56 31868.00 Telephone,Telecommunications 120.00 313.00 Utilties 776.32 285.00 Waste Services 304.47 330.00 Total ADMINISTRATION 211912.19 231494.00 DI&P Advertising and Promotions 0.00 200.00 Event Expenses 200.10 837.00 Public Relations 0.00 41500.00 Rebrand&Photo Budget 85.00 337.00 Website&Hosting 691.68 11087.00 Total DI&P 976.78 61961.00 CIVIL SIDEWALKS Compensation&Benefits Health Insurance 0.00 11750.00 Payroll Taxes 715.91 Payroll Processing Fee's 143.17 50.00 Salaries&Wages 51169.08 81920.00 Workers Comp 11214.00 700.00 Cell Phone Allowance 60.00 100.00 Total Compensation&Benefits 71302.16 111520.00 District Utilities 11895.45 11250.00 Equip Rental&Maintenance 11576.78 Landscaping Contracted Services 923.00 900.00 Maintenance Services Auto Auto Registration 0.00 270.00 Fuel 339.00 100.00 Maintenance&Service 0.00 100.00 Total Auto 339.00 470.00 Total Maintenance Services 339.00 470.00 Maintenance Supplies 758.57 837.00 Page 3 2022/03/22 City Council Post Agenda Page 123 of 371 11:11 AM Third Avenue Village Association 02/16/22 Profit & Loss Budget Performance Cash Basis January 2022 Jan 22 YTD Budget Nursery Supplies&Equipment 0.00 500.00 Sidewalk Pressure Washing 0.00 31236.00 Uniforms 75.50 100.00 Total CIVIL SIDEWALKS 121870.46 181813.00 Unallocated 638.28 331191.18 Total Expense 361397.71 821459.18 Net Ordinary Income 2511222.11 231571.00 Net Income 2619222.11 239571.00 Page 4 2022/03/22 City Council Post Agenda Page 124 of 371 11:11 AM Third Avenue Village Association 02/15/22 Profit & Loss Budget Performance Cash Basis January 2022 Annual Budget Ordinary Income/Expense Income BID Revenue Business License 201000.00 Total BID Revenue 201000.00 PBID Revenue Property Owner Assessments 4601000.00 Grants 301000.00 Carry Forward 611019.18 Programs 501000.00 Total PBID Revenue 6011019.18 Total Income 621,019.18 Gross Profit 6211019.18 Expense ADMINISTRATION Accounting Fees 81000.00 Bank Charges Insurance 181000.00 Legal Fees 51000.00 Office Expense Office Supplies 11200.00 Outside Contract Services 1921000.00 Rent 461350.00 Telephone,Telecommunications 31756.00 Utilties 31420.00 Waste Services 31960.00 Total ADMINISTRATION 2811686.00 DI&P Advertising and Promotions 21400.00 Event Expenses 101000.00 Public Relations 541000.00 Rebrand&Photo Budget 41000.00 Website&Hosting 131000.00 Total DI&P 831400.00 CIVIL SIDEWALKS Compensation&Benefits Health Insurance 211000.00 Payroll Taxes Payroll Processing Fee's 600.00 Salaries&Wages 1071040.00 Workers Comp 81400.00 Cell Phone Allowance 11200.00 Total Compensation&Benefits 1381240.00 District Utilities 151000.00 Equip Rental&Maintenance Landscaping Contracted Services 101800.00 Maintenance Services Auto Auto Registration 270.00 Fuel 11200.00 Maintenance&Service 11200.00 Total Auto 21670.00 Total Maintenance Services 21670.00 Maintenance Supplies 101000.00 Page 5 2022/03/22 City Council Post Agenda Page 125 of 371 11:11 AM Third Avenue Village Association 02/16/22 Profit & Loss Budget Performance Cash Basis January 2022 Annual Budget Nursery Supplies&Equipment 61000.00 Sidewalk Pressure Washing 381832.00 Uniforms 11200.00 Total CIVIL SIDEWALKS 2221742.00 Unallocated 331191.18 Total Expense 6211019.18 Net Ordinary Income 0.00 Net Income 0.00 Page 6 2022/03/22 City Council Post Agenda Page 126 of 371 E ACIV L IbOl 3 THIRD AVENUE VILLAGE AGREEMENT ANIS ENCROACHMENT PEWMIT FOR MAINTENANCE SERVICES BETWEEN THE CITY OF CHULA VISTA AND THE TIT AVENUE VILLAGE ASSOCIATION r This Agreement `*Agreement" is entered into affective /7� / /_, 2016 ("Effective Date") by and between the Third Avenue Villacre Association ("'TAVA"), a private, non-profit corporation, and the City of Chula Vista ("`City's), a California municipal chartered corporation. This Agreement shall also constitute an Encroach-m ent permit issued to TAVA by the City, as of the Effective Date, for all work to be performed by TAT pursuant to this Agreement. This Agreement and Encroachment permit are made and issued pursuant to the following facts: RECITALS WHEREAS, on June 17, 1980, the City established the Towne Centre #1 Street Lighting and Landscape Maintenance District ("L&LMD"), via Council Resolution 10139, to maintain the landscape and lighting heautification project a 1 ong Third Avenue; and WHEREAS, on July 24, 2001, the City established the Downtown Chula Vista property-Based Business Improvement District (""DTCV PB[D''), via Council Resolution 2001-232, which took over the L LMD responsibilities and expanded economic development activities; and WHEREAS, the DTCV PBID is administered by TAVA and, inter alia, provides for enhanced maintenance services by TAVA within the DTCV P B LD boundaries; and WHEREAS, the DTCV PBID services the Third Avenue commercial corridor that encompasses E Street to the north, Landis Avenue to the west, Church Avenue to the East, and I Street to the south ("'Third Avenue"); and WHEREAS, the area commonly known as Third Avenue Village ( "Village") which runs the length of Third Avenue, starting at the north end of the intersection at E Street and ending at the south end of the intersection at I Street is within the DTCV PBID boundaries; and WHEREAS, on September 17, 2002, the City appropriated funding to construct the Downtown Monument Sign ("Arch sign"), via Resolution 2002-378, and the Downtown Business Association (predecessor to TAVA) agreed to cover the future electrical power, monthly maintenance and routine repair costs for the Arch sign; and WHEREAS, on July 18, 2006, the DTCV PBID was renewed for a period of 10 gears pursuant to City Resolution 2006-222/Redevelopment Agency Resolution 2006-1949; and WHEREAS, TAVA is to the process of renewing the DTCV PBID for a new 1O-year term ending December 31, 2026; and WHEREAS, the proposed Management District plana including the Engineer's Report, submitted by TAVA in conjunction with the renewal of the DTCV PBID (the "Renewal Plan"), identify certain Environmental Enhancements to be provided by the DTC V PBID, generarlly including: (Client Files/4957/1/K/ 0405920.DOI Pacre I of 1 2 2022/03/22 City Council Post Agenda Page 127 of 371 F L sidewalk sweeping, sidewalk pressure washing, graffiti removal. landscaping maintenance. irrigation, sidewalk maintenance, beautification, tree lighting, and other activities as set forth in the Renewal Plan; and WHEREAS, TAVA members and property owners benefit from the previously installed and planned future enhancements along Third Avenue ("Enhancements") by improving the over-all Third Avenue image and marketability, drawing potential customers into the village- and WHEREAS, the Enhancements include, but are not limited to, the ULMD, the Arch sign, enhancements being made pursuant to the Third Avenue Streetscape Master Plan (""TASMP"), and the Environmental Enhancements contained in the Renewal Plan; and WHEREAS, the City and TAVA are entering into this Agreement based on the understanding that TAVA is supportive of the Enhancements, will perform annual maintenance of, and services to, the Enhancements, and will provide funding for the same by including there in the Renewal Plan, and the annual P B IIS reports and budget documents prepared in accordance with California Streets and Highways Code Sections 6600, et seq. (",PBIDLaw")- and WHEREAS, the City and TAVA acknowledge that this Agreement is dependent upon renewal of the DTCV PIT, that the TAVA Responsibilities, as described in Article I of this Agreement, are encompassed within the activities to be provided by the I TC V PBID ID pursuant to the Renewal Plan, and that the City will continue to provide the basic levels of service within the DTCV PBID boundaries as those provided citywide, NOW THEREFORE, for valuable consideration, the City and TAVA do hereby mutually agree as follows: All of the Recitals above are incorporated into this Agreement by this reference. ARTICLE 1. TAVA'S OBLIGATIONS A, GENERAL DESCRIPTION of MAINTENANCE SERVICES. The Enhancements to be maintained under this agreement are typically located within the DTCV PBID and TA MP boundaries. The "Maintenance Area" consists of Third Avenue, startinor at north end of intersection at E Street and ending at south end of intersection at H Street. A reap of the Maintenance Area subject to this Agreement is attached as Exhibit A. TAVA agrees, at its expense using PBID funds, which TAVA will allocate in sufficient amounts to allow TATA to perforin its responsibilities under this agreement, to maintain the Enhancements, as set forth more fully in Art i c 1 e I, Section B, at a level as determined by TAVA no less than the generally accepted preventative maintenance standards and frequency that promotes a safe, enjoyable, and vibrant environment or streetscape experience ("'TAVA's Maintenance Responsibilities"). TAVA further agrees that TAVA's Maintenance responsibilities are encompassed within the activities contemplated to be provided by the District in the Renewal Plan and will be contained in the PBID ID reports and budgets which TAVA wi1l file with the City Clerk annually, pursuant to the PBID Law. jClient Files/4957/1 040 92o.DO Page 2 of 12 2022/03/22 City Council Post Agenda Page 128 of 371 The City agrees, at its expense, to maintain facilities as set forth more fully 1n Article 11, Section C, at a basic level of service provided citywide. 1t is understood that the maintenance, repair, and/or replacement of the Enhancements that are not the obligation of TAVA under this Agreement, are; unless otherwise agreed upon, the responsibility of the City. However, the City is not required or ob h mated in any manner, including this Agreement, to perform maintenance, repair, or replacement of the Enhancements. For items listed as "Street Appurtenances" in Article 1, Section B.1, elements darnacred beyond repair by unknown third parties., as determined by the City, will be removed by the City and not replaced. TAVA can elect to fund replacement of the "Street Appurtenances" items at their discretion. For purposes of definition the term "maintenance`'I or "maintain", shall mean typical routine maintenance activities, including but not limited to, cleaning, painting, trimming} prunincr, watenn¢, repairing and the replacement of system components of items identified in Article 1, Section B of this Agreement. ``replacement of system components" applies to the Irrigation and Ei�htino, Systems. Water utility costs from ex i sti ncr and future meters servi c i n ia the lan dscap i na aloncr Third Avenue between E and H Street, as shown on Exhibit B, shall be a TAVA responsibility. Electricity cost fro rn ex i sti nu and future meters servic incy the electrical needs al ons Third Avenue between E and I i Street, as shown on Exhibit B, will be proportioned between the City and TAVA. Meters that serve only the auxiliary poorer pedestals will be the responsibility of the City. A separate agreement will be required to provide payment and allow use of the auxiliary power pedestals. The remaining meters serve the low voltage transformer for tree (grin-le type) lights, tree accent (up type) lights, irrigation systems, special signace and pedestrian lights. These meters will be In the City's name and bills will be divided between the City and TAVA. The City will calculate the energy usage of the pedestrian lighting only, which will be the City share of the monthly bill, and invoice TAVA for the remaining amount since all other electrical components on the meter are TAVA responslbll1ties. The calculation for the pedestrian lighting will be: (number of lights x wattage of lights x number of hours on) 1 10 00 W kilowatt hours kilowatt hours x the rate = cost of pedestrian l i%aht energy usae� Any City property and/or Enhancement that is damaged by TAVA staff or their contractors during the course of fulfilling TA A's maintenance responsibilities shall be repaired or replaced by TAVA. Repair and replacement proposals will be subject to approval of the City to ensure public safety. The City and TAA both acknowled¢e that future Enhancements may be implemented in phases. Accordingly, TAA will be required to maintain, as set forth herein, the future Enhancements after any applicable plant establishment/warrantee period has expired and they are accepted by the City. The City shall provide 30 days written notice to TAVA of the start date that TAVA is to begin its maintenance of any future Enhancements. TAVA agrees to begin its maintenance activity by the start date stated in theCity's notice. This Agreement does not otherwise relieve TAVA of its required enhanced maintenance services pursuant to the DTC V P B I D. lChent Files/4957/lll 04059 o.DOCXIPage 3 of 12 2022/03/22 City Council Post Agenda Page 129 of 371 B. iNUUNTENANCE RESPONSIBILITIES F TAV . TAVA shall be responsible to perform the following and, will annually allocate and budget appropriate P B fD funds to do so: 1. Street Appurtenances: Street appurtenances will be maintained based upon manufacturers' recommendations or general accepted practices. Examples of street appurtenances are: benches; bus shelters} trash, recycling and smoking receptacles (excluding '`lig belly" types); bicycle racks; kiosks; directional/wayfinding, signage; Third Avenue Village themed signage and banners; interpretive signs; decorative art elements} outdoor decorative clock, (at 3 rd Ave. & F t.) holiday decorations. Signage shall be kept clean and internally lit signs shall be maintained in working condition. ?, Landscape Maintenance: All public landscaped areas, medians, planters and tree wells will be maintained including trash and debris removal, tn'm mi ng, dead headings root pruning, watering, fertilizing and treating for disease to promote healthy growth and enhanced visual appearances. Replacement of all plantings, except street and palm trees, that die or are damaged by unknown third parties will be funded for and at the discretion of TA A. Street trees (consisting of existing and newly planted trees within the maintenance area) will be maintained using general standard horticultural practices proper for each particular tree. Tree branches shall be kept lifted to a minimum height of eight (8) feet for safe pedestrian movement around the trees, and shrubs will be trimmed3 irri gated and fertilized l i zed per general standard practices to insure a healthy appearance and to prevent interference with walkways and pedestrians. The median palm trees are excluded and will be maintained by the City. Street tree gates will be maintained per manufacturer guidelines and frequency to ensure that the street tree grates are properly maintained for condition and appearance and to prevent interference with walkways and pedestrians. 3. firri gat x on Systems: Operate, repair and replace, as needed, all irrigation system components including water and electrical utility costs. The system shall be maintained per manufacturer's guidelines and spray heads adjusted to minimize overspray into adjacent public rights of way. Damaged irrigation controllers, communication cards and antennas, enclosures, pumps, valves, bac k fi ows, irrigation lateral and main line and sprinkler heads will be repaired or replaced. including all wiring and other irrigation related electrical equipment, as soon as practical to avoid plant loss. TAVA shall maintain annual online I ainmaster IC service contracts for central control capability. Irrigation main line failures under streets or sidewalks are excluded and will be repaired by the City. 4. Light I ni z Systems: Operate, repair and replace, as needed, all decorative accent l i ghtin g systems and component and, associated calculated electrical energy cost as described in Article I, Section A. Accent lighting includes, but is not limited to, tree up-lighting, tree ri nkle 1 i ghts, therm ed signage 1 ightin g. Accent lighting fixtures shall be maintained per manufacturer's guidelines and kept in working order. Adjustments to lighting shall be performed as needed. Burnt out bulbs shall be replaced as soon as practical. Since portions on the electrical system are shared with the pedestrian lighting system (City), only the system components immediately accessible (for example, the bulb/light housing, the electrical outlet for tree lights, the 6-12 inches of conduit riser below ground) are to be maintained by TA A. The remainder of the electrical system will be maintained by the City. 5. Pedestrian Areas: Clean and perform minor repairs to all pedestrian areas (concrete and brick pagers), as needed, including the removal of unsightly materials from the sidewalks, JCIient Files/4957/1/K/S04092o.D0C }Page 4 of 12 2022/03/22 City Council Post Agenda Page 130 of 371 sweeping, and power washing. Brick pavers will be cleaned per manufacturer's guidelines and frequency and retreated or resealed per Manufacturer's recommendation to protect the paver surface. Pedestrian crosswalks are excluded and will be maintained by the City. 6. Electricity and water. TAVA shall be responsible for the costs of and be required to provide grater and electricity to perform the maintenance services of this Agreement, including watering of vegetation. TAVA a-grees to have the bill for water placed in its name and shall take a 1 l necessary actions to do so upon request by the City. Electrical poorer meters will be in the City's name and the City will invoice TAVA the calculated power usage, as described above in Artie le 1, Section A. 7. graffiti. graffiti (within 12 feet of the ground, excluding murals on private property) will be removed from all features within the PB1D Boundary within 72 hours of being reported. Graffiti above 12 feet will be the responsibility of the property owner, Public or Private. 8. general Maintenance- Perform general miscellaneous maintenance Services in the PBID Boundary area (including alleys) on a daily basis. general maintenance can include routine cleaning, trash and debris removal (excluding hazardous waste), and minor repairs to ensure a clean and aesthetically pleasing environment throughout the Village. These activities will be at the discretion of TAA and as defined in further detail in the PBID Renewal Management Plan. 9. Permits. This Agreement will serge as the Encroachment Permit for TAVA to perform the activities described herein. For activities requiring traffic control on the city streets, a traffic control plan shall be submitted to the Traffic Engineering Section for review and approval at no cost to TAVA. Any other non-city permits that may be needed to perforin the work described herein will be obtained by TAVA. Special Event permits will still be required. 10. Reporting of Hazardous Conditions. Any condition or hazardous situation to the general welfare of the public within the public right of way observed by TAVA personnel or contractors in the normal conduct of their duties under this Agreement shall be remedied, reported to the City when not within the scope of this agreement or blocked off within 4 hours of discovering or reporting of the condition. An example of a hazardous condition would be where a tree grate has been displaced from its safe and proper setting, in such a way that a pedestrian may trip. Another example would be broken irrigation systems that would flood water if the system were activated Failure of TAVA staff or contractors to observe or appreciate hazardous conditions or situations shall not give rise to any liability by TAVA for a failure to report such conditions that are outside the scope of this Agreement to the City. C. STANDARD of CARE. TAVA expressly warrants that the work to be performed pursuant to this Agreement shall be performed in accordance with the standard of care ordinarily exercised by members of the profession currently practicing under similar conditions and in similar locations. No Waiver of` tandar d of Care. where approval by City is required it is understood to be conceptual approval only and does net relieve the TAVA of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negl i gent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the TAVA or its subcontractors. {Client Files/4957/IW o4o592o.Dg )Page 5 of 12 2022/03/22 City Council Post Agenda Page 131 of 371 D. C MPLIAN E NN ITH LAWS OR REGULATIONS, TAVA agrees it shall comply with all local, state, and federal laws or regulations in the performance of this Agreement. Should a federal or state law pre-erupt a local law, or regulation, TAT shall comply with the federal or state lave and implementing regulations. No provision of this Agreement requires TAVA to observe or enforce compliance with any provision, perform any other act, or do any other thing in contravention of federal, state, territorial, or local law,. regulation, or ordinance. If compliance with any provision of this Agreement violates or would require the TAVA to violate any law or regulation, then TAVA agrees to notify City immediately in vv�riting. Should this occur, the City and TAVA aorree that they will make appropriate arrangements to proceed with or if necessary, amend or terminate this Agreement, or portions of it.,expeditiously. TAVA agrees to take appropriate measures necessary to ensure that participants utilized by TAVA to complete its obligations under this Agreement, such as subcontractors, comply with applicable laws, regulations, ordinances, and policies, whether federal, state, or local, affecting project implementation. In addition, if a subcontractor is expected to fulfill any responsibilities of TAVA under this Agreement,_ TAVA shall ensure that the subcontractor carries out the TAVA's responsibilities as set forth in this Agreement. The use of participants by TAVA to fulfill the teams of the Agreement does not in any form relieve TAVA of its obligations under this Agreement. E. TAVA INSURANCE E UIRENIENTS. TAVA agrees that it shall acquire and maintain insurance as set forth in Exhibit C by the effective date of this Agreement or as otherwise required by the City. The City may, by written notice, change the insurance requirements in its sole and reasonable discretion and TAVA agrees to acquire and maintain such insurance as requested by the City. F. TAVA FUNDING. The TAVA is entering into this Agreement based on an understanding that the City will continue to contribute fiscally to the annual special assessment obligations derived from the property Based Improvement District (PBfD) established on July 2001 and renewed in July 2006. Should the City cease to contribute fiscally (at the level of contribution as of the date of this Agreement or any subsequent increases approved by the Board of Directors) or the p B LD be dissolved by the majority of the property owners, as prescribed under the property and Business Improvement District Law of 1994, TAVA shall have the right to terminate this Agreement. Annually, TAVA shall review the maintenance operations of Third Avenue to determine efficiencies, effectiveness, contracts and other aspects of the maintenance to allocate the appropriate PBfD funding for such servlcfes to be rendered under this Agreement. ARTICLE II. CITY OBLIGATIONS A. THIRD AVENUE STREETSCAPE Lk TER PLAN (TASiNIP). The TABLE F will be constructed in phases. Accordingly, should the City elect not to complete the TAMP, then TAVA shall solely be required to perform the maintenance services under the terms and conditions of the Agreement for Enhancements that have been completed by the City. B. COOPERATION-MAINTENANCE SERVICES. The City will be responsible to operate, maintain and repair the following features to a basic level of service provided citywide: f0ient Files/49 7/1lI O40592o.DO }Page 6 of 12 2022/03/22 City Council Post Agenda Page 132 of 371 1. Streets (including on street parking areas) from the face of curb to the face of curb (or theoretical face of curb in the plaza area) Pavement markings and striping Bollards 4 Regular street siens 5. Traffic signals 6. Street and Pedestrian Lighting including the calculated electrical power 7. palm trees in the median 8. Storm water devices including but not limited to "fi lterras" (excluding landscape type features) 9. Auxiliary electrical power system (use of the system will be a separate cost and require a separate agreement/permit.) 10. The City will maintain a street sweeping contract, to the extent funding is available, for weekly ser-vice for Third Avenue and associated streets within the Village, which includes the Maintenance Area, set forth in Exhibit A 11. The City shall report any repairs or new construction to TAVA staff prior to proceeding to coordinate information, schedule and notification to business within the Village 12. Replacement of dead/dyi n g street trees ARTICLE LE III. INDENINLFICATION A. NIUTUAL LNDENI IFI ATIO . The parties agree to mutual indemnification as set forth in this Article. 1. TAVA shall defend, indenrmi fy, protect and hold harmless the City, its elected and appointed officers, agents and employees. from and against any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions, negligence, or willful misconduct of TAA, its officials, officers, employees, agents, consultants, and contractors, arising out of or in connection With the performance of TAVA's maintenance responsibilities in the ""Maintenance Area,}' or this Amement, but only In proportion to and to the extent such liability, loss, expense, attorneys} fees or claims for injury or damages are caused by or the result from the negligent or intentional acts or omissions of TA A, its officials, officers, employees, agents, consultants, and/or contractors. The aforementioned proportional liability shall be determined by agreement of the parties, by arbitration (if arbitration has been agreed upon by the parties), or by a court of competent jurisdiction. 2. The City shall defend I indemnify, protect and hold harmless T A A, its officers, agents and employees, from and against any and all claims, demands, causes of action, costs, expenses, liability, loss. damage or injury; in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions, negligence, or willful misconduct of the City, its officials, officers, employees, agents, consultants, and contractors, arising out of or in connection with the performance of the City's maintenance responsibilities in the "Maintenance Area," or this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys' fees or claims for injury or damages are caused by or the result from the negligent or- intentional acts or omissions of the City, its officials, officers, employees, agents., consultants, and/or (Client Files/4957/l/1 1 040592o.DO }Page 7 of 1 2022/03/22 City Council Post Agenda Page 133 of 371 contractors. The aforementioned proportional liability shall be determined by agreement of the parties, by arbitration (if arbitration has been agreed upon by the parties), or by a court of competent jurisdiction. B. COST of DEFENSE AND AWARD. Upon receipt of an action or claim against the City or TAVA or both arising under either Party's acts or omissions as a result of this Agreement, TAA and/or the City shall tender the action or claim to TATA's insurance carder for the defense against such claim. Should the tender for defense be denied by the insurance carrier, each party shall then bear their own defense costs (including reasonable attorneys fees), subject to reimbursement based in proportion to and to the extent of the parties respective liability, as provided for in Sections A.1 and A.2 of this Article, at the conclusion of the matter. If the City or TAVA bear them- own defense costs as set forth above, neither the City nor TAVA waive any rights or remedies they may have against the insurance carrier to require them to pay all defense costs, including attorneys fees. The Parties shall also pay and satisfy any judgment, award or decree that may be rendered against them or their directors, officials, officers, employees, agents and/or volunteers, subject to the limitations in Sections A.1 and A.2.. The aforementioned proportional liability shall be determined by agreement of the parties, by arbitration (if arbitration has been agreed upon by the parties), or by a court of competent jurisdiction. C. ADDITIONAL TERMS. The parties also agree to the following: I. Insurance Proceeds. Each Party's ob l i gat i on to indemnify shall not be restricted to insurance proceeds, if any, received by them, their directors, officials} officers} employees, agents and/or volunteers. 2. Declarations. Each Party's obligations under this Article shall not be limited by any prior or subsequent declaration by them. 3. Enforcement Costs. Each Party agrees to pay any and all costs incurred by the other party enforcing the indemnity and defense provisions set forth in this Article if the other party is successful its enforcing such indemnity and defense provisions. 4. Survival. Each Partys obligations under this Article shall survive the termination of this Agreement. u ARTICLE Iv. TER.-MENATION OF AGR-EEME T A. TF iMI rATION FOR AUSE. If, through any cause, TAVA shall fail to fulfill in a timely and proper manner TA VA's obligations under this Agreement, or If TAVA shall violate any of the covenants} agreements or stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to TAVA of such termination; which includes the specific alleged cause or causes, and specifying the effective date thereof at least thirty (30) days before the effective date of such termination ("Termination Notice"'). TAVA shall have the ability to cure such cause or causes or, if a cure is not possible within thirty (3o) days} to begin such cure and diligently prosecute such cure to completion which in any event shall not exceed ninety (90) days after the receipt of such Termination Notice. TAVA hereby expressly waives any and all claims for damages or compensation as a result of termination of this Agreement. Bt TERMINATION of A REEiME TT FOR CUNVENIENCE of CITY. City may terminate this Agreement at any time and for any reason, by giving specific written notice to TAVA tChent Files/495 7/1/ /S0405920.D0 J Page 8 of 12 2022/03/22 City Council Post Agenda Page 134 of 371 r of such termination and specifying the effective date thereof, at least sixty (60) days before the effective date of such termination. TAVA hereby expressly waives any and all claims for damacres or compensation as a result of termination of this Agreement. ARTICLE v. MISCELLANEOUS PROVISIONS A. A REEiNIENT REVIEW. Both parties agree to meet and confer from time to time to identif�-r changes in site conditions. problems with the maintenance services and/or the need to modify the Agreement to address same. Minor changes to the Agreement may be made at any time in writing upon mutual agreement of all parties. In addition, each of the parties may call for a meetinor to discuss concerns, support, and ideas on how to make the maintenance services more I successful and efficient in subsequent years_ B. oiMMUNI CATIONS AND COORDtNATION REPRESENTATIVES. To provide for consistent and effective communication, both parties will appoint a principal and secondary representative to serve as its central point of contact on matters relating to this Agreement and/or the level of maintenance services in question. The principal representatives for this Agreement are listed below as follows; For TAA: Executive Director (619) 422-1982 TAA Board President 353 Third Avenue Chula Vista, CA 91910 For City: William Valle, Assistant Director of Engineering . (619) 409-5976 ?76 Fourth Avenue Chula lista, CA 919 10 C. TERM. The term of the Agreement shall commence on the Effective Date and shall expire on December 31, 2026, unless otherwise terminated at an earlier date. Notwithstanding the foregoing, the parties may elect to extend the Agreement by mutual written agreement for an additional penod coinciding with a PBID extension of the parties. D. EFFECTIVE DATE. The terms and conditions of this Agreement shall be effective as of the date this A greernent is signed by all panics on theSignature Page, E. ASSIGNABILITY. The services of TAVA are personal to the City, and TAVA shall not assign any interest in this Agreement, and shall not transfer any interest in the same (whether by assignment or notation), without prior written consent of City. Client Files/4957/111 1 040 �0.DO Page 9 of 12 2022/03/22 City Council Post Agenda Page 135 of 371 1. Limited Consent, City hereby provides limited consent that TAVA may assign the performance of the aforementioned "Maintenance Services#' to sub-contractors. subject to City approval. F. INDEPENDENT CONTRACTOR. City is interested only in the results obtained and TAVA shall p er`fo rm as an independent contractor with sole control of the planner and means of performing the services required under this Agreement. City maintains the right only to reject or accept TAVA's maintenance Sen,-ices, including their quality. TAVA and any of the TAVA's agents, employees or representatives are, for all purposes under this Agreement, independent contractors and shall not be deemed to be employees of City. and none of them shall be entitled to any benefits to which City employees are entitled including but not limited to, overtime, retirement benefits, worker's compensation benefits, injury leave or other- leave benefits, Therefore, City will not withhold state or federal income tax, social security tax or any other payroll tax, and TAVA shall be solely responsible for the payment of same and shalt hold the City harmless with regard to them. I, Actions on Behalf of it . Except as City may specify in writing; TAVA shall have no authority, express or implied., to act on behalf of City in any capacity whatsoever, as an agent or otherwise. TAVA shall have no authority, express or implied, to bind City or its members, agents. or employees, to any obligation whatsoever, unless expressly provided in this Agreement, No Obligations to Third parties. In connection with this Agreement, TAVA agrees and shall require that its agents, employees, subcontractors agree that City shall not be responsible for any obligations or liabilities to any third party, including its agents, employees, subcontractors, or other person or entity that is not a party to this Agreement. otwithstanding that City may have concurred in or approved any solicitation, sub agreement, or third party contract at any tier, City shall have no obligation or liability to any person or entity not a party to this Agreement. G. ADMINI T ATII-E CLAIiNIS REQUIRUNIENTS AND PROCEDURES. No suit or arbitration shall be brought arising out of this Agreement, against City unless a claim has first t been presented in waiting and Bled with City and acted upon by City in accordance with the procedures set forth in Chapter 1.�4 of the Chula vista Municipal Code, as same may from time to time be amended, the provisions of which are incorporated by this reference as if fully set forth herein, and such policies and procedures used by City in the implementation of same. Upon request by City, TAVA shall meet and confer in good faith with City for the purpose of resolving any dispute over the terms of this Agreement. I. NOTICES. Notices, demands or requests provided for or permitted to be given pursuant to this Agreement must be In writing. Notices, demands and requests to be sent to any party shall be deemed to have been properly given or served if personally served or deposited in the United States mail, addressed to such party, postage prepaid, registered or certified, with return receipt requested, at the addresses identified i n this Agreement as the places of business for each of the designated parties. JCIient Files/495 7/1 AK1 0405920.DOC Page 10 of 1) 2022/03/22 City Council Post Agenda Page 136 of 371 M J. INTEGRATION. This Agreement, together with any other written document referred to or contemplated in it, embody the entire Agreement and understanding between the parties relating to the subject matter hereof. Neither this Agreement nor any provision of it may be amended, modified, waived or discharged except by an instrument in wasting executed by the party against which enforcement of such amendment, waiver or discharge is sought, K. CAPACITY OF PARTIES.IES. Each signatory and party to this Agreement warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this Agreement, and that all necessary resolutions or other actions have been taken so as to enable it to enter into this Aueement. u L. GOVERNING LAWNENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under- or relating to this Agreernen t shall be brought only in the federal or state courts located in San Diego County, Mate of California, and if applicable,. the City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and performance under it, shall be the City of Chula Mists. [NEXT PAGE IS SIGNATURE PAGE] JCIient Files/4957/l/I o4o5920.DO IPage 11 of 12 2022/03/22 City Council Post Agenda Page 137 of 371 SIGNATURE PAGE TO THIRD AVENUE VILLAGE AGREEMENT AND ENCROACHMENT PERMIT FOR MAINTENANCE SERVICES BETWEEN THE CITY OF CHULA VISTA AND THE THIRD AVENUE VILLAGE ASSQCIATI4N Ni WITNESS WHEREOF, City and TAVA have executed this Agreement indicating that they have read and understood same, and indicate their full and complete consent to its terms: For Third Avenue Village Association (TA VA): f Date: (.0 PA S, Boar esident, Third Avenue Village Association Date: TROTTER, Secretary, Third Avenge Village Association For the City of Chula Vista: %AoDate: 6h MAP,N CASILLAS SALAS, Mayor, City of Chula Vista Approved as to form: 6LEN R1G00� � S, Atto ey, 'ty of � la ista ATTEST: U v V A44-� DONNA R. NORR S, GMC City Clerk {Client Files/4957/1/K/50405924.D0CX}Page 12 of 12 2022/03/22 City Council Post Agenda Page 138 of 371 f E ibit `'A- Limits ofMaintenance ServiceArea tr l i-� i+r l ' l� ,�i ���,� �� � � Y� •�` '-fir} '.' - �t 1A - _ ,is et IN IL �` y •i t •-fes-y''_" L a» -a '7: IL �.-r} {� t ,rte -� �•` �� � -�� '� � S - � - 16 IL x ti4� Y �L �r� i4 `�-1-#tryr f' .. IL IL IL , �- �� ti t �l � `yi . Lp F � � vL _ r- IL Lir 1 4 } IL IL Y ;• 'Z 1 4 4�3 � i l __ - t Y'. LZ i t IL it •; =i °L ��r},, `. '~ }_ Nye ' IryTy � •� 'J Com ; R r- �r•'r it T. r y{ �� ��••r ti �/4 , �� 5`y r•_ Yi�� �r L •:-rte �� ;� ti t '� r • t � - t 4J- 4Mt7� PT'a'p+034'G @o[,Ii'd zna5 loi lItt Dcwroawn CrKrW Vega PBID Frri CFM.AA YWA DmIrmM-YVdr BOwraar} r� Parcleh Dovmtovvn China Vista 2022/03/22 City Council Post Agenda Page 139 of 371 TM ..�.:� PC ��.rx•+!':+ 1 t .•ate 1� f , a } -- ll� all 0k F # �9 F 1 Le Ftp c �•- El f Ar Off MI 31 30 Lm I fz 1.0 f fir i' J S i fly_ ���� 1- ��.r.�"''_ ;r� _ •• �� � � - _. � ir LZ i9wr - - _ AL 4E I I=— — — fit } L �I rqL iipq CC # I I I I a a CL Li Ex 2 z• a I >ie rE -- — qrx UL Y Cb It Mail +-= Oil 41, ib rr _ � JtrF�ly y f•� — I� � t � r 2022/03/22 City Council Post Agenda Page 140 of 371 I 4� 60 S t 13JHS 33S 3M7 X01 VOY N 11.39NS 33S 3Nf7 H�1 VM € � 1 44 NZ _ '— us �+ I A VA N6(Vd � Eb g toW�+��'�.N �� � � f a ., i _ F� F LAlit 10i w V1 VAb I4AJ . t r�'�`r Ln r. �. . I r r' ill a ellI5[ _ r i ' - -. --rte I#+ . s I I w- l 'UJ 49dL � 741 1 LO: W r ;I 't' � W�. Eliit u } 1•� , ' r~_ s F`, f ti E1111q, allJ N IC F I a 11 LIJ gbA 3S r1hd z I i �•-�-- rK ca I�a I r 0. " r--, LLJ 64 ti I I CC I LA fQ _ i 8 lid T wlGq lit - � 14r r' L9e'� F a �_ u u gr ssem}� rill t7 w I 7�'• __ o IL lit IL tu { rL5 _ r r � Y • 7 �1 y � �1 1 i I 7 2022/03/22 City.Council Post Agenda Page 141 of 371 ' ' � | | / \ 3435 iv lip 4-406 IN 41 4 3�WANJ= PC LV ej 6 j06 AL Ott 96 16 116 iA 69 Nr ISM C5 DEL jr Q LIL JF Jr Lj if Sul WWA Pr IF AN IF d Ir ` IF � th r If 2O22/O3/22City Council Post Agenda pooe 142of371 ` EXHIBIT A. INT SCE. TAVA agrees to abide by the following insurance requirements: 1. General. TAVA must procure and maintain. durina. the period of performance of this Aureernent. and for t%velve months after completion. policies of insurance from insurance companies to protect against claims for injuries to persons or damacRes to property that may arise from or in connection 'Writh the performance of the Nvork under this Acyreernent and the results of that Nvork bvr the TAVA. his agents. representatives. employees or subcontractors. and provide documentation of sage prior to commencement of work. 2. Minimum Scope of Insurance. Coverage must be at least as broad as: a. CGL. Insurance Services Office Commercial General Liabilit\r coverage (occurrence Form CG0001). a. Auto. Insurance Sentices Office Form Number CA 0001 eoverin2 Automobile Liability, Code I (an\r auto). b. T17C. Workers` Compensation insurance as required bar the Mate of California and Employer's Liability Insurance. c. E&O. Professional Li abi l iter or Errors & Omissions Liabi l iter w w insurance appropriate to the TAA's profession. Architects` and Engineers' coverage is to be endorsed to include contractual liabiliv\. Minimum Limits of Insurance. TAVA must maintain limits no less than those included in the table belo%NF: i. General Liabilitw l, oo.000 per occurrence for bodil � injury, personal (Including injurer. (including death), and propertNr darnaale. If operations. Commercial General Liability insurance with a cReneral products and acarec2late limit is used. either the General a�crreeate limit completed must apply separate l v to this Project/location or the operations. as 2cneral aa�rec.Fate limit must be twice the required applicable) occurrence limit. ii. Automobile S 1:000.000 per accident for bodily injury, including- death. Liabi 1 iter: and properiv damage. iii. Workers� S tatutory F Compensation S1.000.000 each accident Ernplover`s S1,000,000 disease-pokey limit Liabi litV: $1.000-000 disease-each ern lovee 2022/03/22 City Council Post Agenda Page 143 of 371 1 iv, professional $1,000,000 each occurrence Liabilit\p or- Errors & Omissions Liabilitv4 If TAVA maintains higher limits than the minimums shown above. the City requires and shall be entitled to coverage for the higher limits maintained bNr TAVA. s 4. Deductibles and Self-Insured Detentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the itv, either the insurer wrill reduce or eliminate such deductibles or self-insured retentions as the\p pertain to the City, its officers, officials, employees and volunteers: or TAVA will provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. 5. other Insurance Provisions. The general liability, automobile liability, and NNrhere appropriate, the worker's compensation policies are to contain. or be endorsed to contain, the following provisions: a. Additional Insureds. Citi' of Chula vista, its officers. officials, employees. agents, and volunteers are to be named as additional insureds with respect to all policies of insurance, including those with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of TAVA, where applicable. and, with respect to liability arisin 19 out of work or operations performed by or on behalf of TAVA. including providiner materials, parts or equipment furnished in connection with such work or operations. The general liability additional insured coverage must be provided in the form of an endorsement to TA A}s insurance usiner . ISO CG 2010 (11/85) or its equivalent. Specifically. the endorsement must not exclude Products/Completed operations coverage. b, Prl1110n I?Uui-ance. TAvA's General Liability insurance coverage must be primary insurance as it pertains to the City, its officers, officials, employees. agents. and volunteers. Any insurance or self-insurance maintained by the Citv. its officers. officials. employees, or volunteers is Wholly separate from the insurance of ]"A VA and in no way relieves TAVA from its responsibility to provide insurance, c. Cancellation. The insurance policies required by this Agreement shall not be canceled by either party, except after thirty days prion written notice to the City by certified mail. return receipt requested. The words "will endeavor'! and "but failure to mail such notice shall impose no obl igatiorl 2022/03/22 City Council Post Agenda Page 144 of 371 or l iabi l iter of an-r 'kind upon the companxf, its agents. or representatives— shall be deleted from all certificates. d. A dive Negligence. Covera2e shall not extend to an-%r i nd em n i tv cov e rao.e for the active neolli�ence of the additional insureds in anv case where an a(reernent to indemnifyr the additional insured would be invalid under ubdiNrision (b) of Section 2782 of the Civil Code. e. 11' iver of` uhragation. TAV A's insurer will provide a Waiver of Subro.ation in favor of the City for each required policy providing covera cye for the term req u i red b v this A cyreern ent. 6. Claims Forms. if General Liabi lits. Pollution and/or Asbestos pollution Liability and/or Errors & Omissions coverage are written on a claims-made form a. Reim Date. The '`Metro Date" must be shown. and must be before the date of the Agreement or the becrinninu. of the%vork required by the Agreement. b. Alafinenance and Evidence. Insurance must be maintained and evidence of insurance must be provided for at least five years after corn plet i on of the %\rork required bNr the Agreement. c. Cancellation. If coverage is canceled or non-renewed, and not replaced with another claims-made polis.\r form with a "Metro Date"' prior to the effective date of . the A free m e nt. TAVA must purchase &'extended reporting'" coverao.a for a minimum of five years after completion of the %vork required by the Agreement. d. Copies. A copy of the claims reporti na- requirements must be submitted to the City for review. 7. Acceptability of insurers. Insurance is to be placed with licensed insurers admitted to transact busyness in the State of California Nvith a current A. i. Best's ratina, of no less than A V. if insurance is placed th a surplus lines insurer, insurer must be listed on the Mate of California List of Ehlalble Surplus Lines Insurers (LE L1) �,Nrith a current A.M. Best's rating of no less than A X. Exception ma\r be made for the Mate Compensation Fund when not specifically rated. 2022/03/22 City Council Post Agenda Page 145 of 371 8, Verification of Covera . TAVA shall furnish the City with original certificates and amendatory endorsements effecting coverage required by Section I.C. of this Agreement. The endorsements should be on insurance industry forms_ provided those endorsements or policies conform to the requirements of this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require. at any time, complete. certified copies of all required insurance policies, including endorsements evidencing the coverage required by these specifications. - 9. Subcontractors. TAVA must include all subcontractors as insureds under its policies or furnish separate certificates and endorsements for each subcontractor All coverage for subcontractors is sub'ect td all of the requirements included in these specifications. ications. 10. Not a Limitationof Other Oblip ations. Insurance provisions under this Article shall not be construed to limit TAVASs obligations under this Acyreement, including Indemnim 2022/03/22 City Council Post Agenda Page 146 of 371 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING THE 2022 ANNUAL REPORT FOR THE DOWNTOWN CHULA VISTA PROPERTY-BASED BUSINESS IMPROVEMENT DISTRICT WHEREAS the City Council of the City of Chula Vista established a Third Avenue Property-Based Improvement District(PBID) on July 24, 2001; and WHEREAS, the PBID was renewed in 2006 for an additional ten years; and WHEREAS, the PBID was renewed in 2016 and is currently in its sixth year of another ten-year term for the period January 1, 2017 through December 31, 2026; and WHEREAS,the Third Avenue Village Association (TAVA)is the owner's association for the PBID; and WHEREAS, the owner's association is required by the California Streets and Highways Code to prepare an annual report for City Council consideration; and WHEREAS, TAVA has submitted its annual report for fiscal year January 1, 2022 through December 31, 2022 and filed it with the City Clerk. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it accept TAVA's 2022 annual report for the Downtown Chula Vista Property-Based Business Improvement District. Presented by Approved as to form by Eric C. Crockett Glen R. Googins Deputy City Manager City Attorney 2022/03/22 City Council Post Agenda Page 147 of 371 Written Communications Public Comments - Rojo From:Victor Rojo Sent:Thursday, March 17, 2022 9:19 AM To: CityClerk<Cit Clerk chulavistaca, OV> Cc:Victor Rojo<v ail.com> Subject: Chula Vista/ Rent Control & New Eviction Moratorium Warning: External Email I wanted to express my concern(s) that they City of Chula Vista is considering to add 1 more regulations and policies to rent control. There is a critical. shortage of housing in Chula Vista, and creating additional regulations for housing providers would make the problem worse in several ways: -It would make it harder for housing providers to operate their units. -It would deter the creation of new housing opportunities due to the added difficulties of operating in Chula Vista. -It would complicate transactions where sellers currently have tenants on their property. There has been.no research to determine the need for the req'-uest for another eviction moratorium. We have not seen the mass evictions that had been predicted. Additionally, funds from the Emergency Rent and Utility Assistance Program (ERAP) are currently available and applications can be submitted through the end of March. Regards, V. Rojo 2022/03/22 City Council Post Agenda Page 148 of 371 C'ITY COUNCIL 11; _ff f STAFF REPiORT f SSff{1 �. CITE`OF I lY� ........................................................................................................................................................................................................................... 0-w- ?"'•IOW" CHULAVISTA March 22,2022 ITEM"rIT . Planning Commission Appeal: Design Review Permit and Variance Permit for Three Industrial Shell Buildings on a vacant 11.6-acre Site in the Otay Ranch Village 3 Business Park, known as Heritage Industrial Center Report urbe � 22-0097 . ca:io .� North and northwest of Heritage Road at the intersection of Heritage Road and Santa Maya (Lots 814, 815 and 816 of Map 16160) epa :ren � Development Services n. °iron en al :i.ce� The Project was adequately covered in previously certified Final Environmental Impact Report("FEIR 13-01") (Sch No. 2013071077) prepared for the Otay Ranch University Villages Project Comprehensive Sectional Planning Area ("SPA") Plan Amendment and certified by the City Council on December 2, 2014. Recornryien.ded Action. Conduct a public hearing and adopt a resolution denying the appeal by Salvador Abrica and affirming the Planning Commission's approval of Design Review Permit DR21-0007 to construct three industrial shell buildings totaling 201,200 square feet on an existing, vacant 11.6-acre site within the Otay Ranch Village 3 Business Park, and Variance Permit VAR21-0001 to allow an increase in height for a portion of a proposed retaining wall. SUMMARY On Apri12 6, 2021, Rockefeller Group ("Applicant"), submitted an application for a Design Review ("DR") to construct three-industrial shell buildings totaling 201,200 square feet on an existing, previously graded, vacant 11.6-acre site,consisting of three parcels,within the Otay Ranch Village 3 Business Park(see Locator Map,Attachment 1),known as Heritage Industrial Center(the"Project").On October 27,2021,an application for a Variance was filed with the City of Chula Vista Development Services Department by Rockefeller Group ("Applicant") to allow an increase in wall height for the Heritage Industrial Center. On February 9, 2022,the Planning Commission considered and approved the Project by a vote of 5-0-0 with two Commissioners absent. A total of two speakers submitted speaker slips at the Planning Commission 2022/03/22 City Council Post Agenda Page 149 of 371 hearing. one was the applicant for the project and the other was the Master developer, HomeFed,who both spoke in support of the proposed project. Additionally, there were two letters submitted to the Planning Commission that were noted under the public testimony portion of the hearing. A letter was submitted by the Supporters Alliance for Environmental Responsibility ("SAFER"), dated February 9, 2022, and a letter was submitted by Local 542 Teamsters,dated February 8,2022.The staff report and associated attachments to the staff report from the Planning Commission hearing are provided as Attachment 4 to this report. On February 23, 2022, Salvador Abrica (the "Appellant") filed an appeal (Attachment 3) of the Planning Commission's decision to the City Council.The Appellant cites"Factual Error,"and"Findings Not Supported" as the basis of the appeal.The appeal specifically states: 1. Findings Not 5uI212orted: The project should go through California Environmental Quality Act ("CEQA") review but was wrongly exempted due to inaccurate information. a. The decision-maker's findings to approve the project are not supported by the information provided to it,given the inadequacy of using a 7-year old Final Environmental Impact Report ("FEIR"); and b. warehouse was not an analyzed use in the original FEIR. 2. Factual Error: The evidence (the FEIR) relied upon by the decision-maker was inaccurate in realistically assessing the Heritage Industrial Center's environmental impacts: a. The project is likely to be an Amazon Last Mile Delivery Station; and b. The project may not create good jobs. This item now presents the Project for City Council consideration and action. while this is an appeal of the Planning Commission's February 9, 2 02 2 vote, and the City Council should take into full consideration the deliberations and decision of the Planning Commission, the City Council has the authority to consider the Project, in its entirety, and make a de novo determination based upon appropriate findings. Staff has reviewed and ultimately recommended approval of the Project due to several factors, including that the proposed Project is a use allowed within the zone, it is compatible with existing and surrounding land uses and zoning, it is in compliance with current Development Standards, it has met the findings required for a Design Review, and it would not result in a conflict with applicable plans, policies, or programs relating to the City's General plan or the Municipal Code. More specifically,the proposed use complies with the General Plan policy of providing adequate commercial and industrial uses for the City of Chula Vista through the attraction of industries and businesses that contribute to the diversification and stabilization of the local economy. As such, it is staff's recommendation that the appeal be denied, and the decision of the Planning Commission be upheld. ENVIRONMEN"rAl.REVIEW The Director of Development Services has reviewed the proposed Project for compliance with CEQA and determined that there is no substantial evidence, in light of the whole record, that the Project would have a significant effect on the environment. The Project was adequately covered in the previously certified FEIR 13-01 (SCH No. 2013071077) for the otay Ranch University Villages Project Comprehensive SPA Plan Amendment and certified by the City Council on December 2, 2014. Therefore,no additional environmental review is required. a g e 2 2022/03/22 City Council Post Agenda Page 150 of 371 /COMMISSI ON/COMMITTEERECOMMENDATION TI On February 9, 2022, the Planning Commission voted 5-0-0 to approve the project. The draft Planning Commission meeting minutes are provided as Attachment 2. DISCUSSION The 11.6-acre project site is located north and northwest of Heritage Road at the intersection of Heritage Road and Santa Maya (Lots 814, 815 and 816 of Map 16160),within the otay Ranch Village 3 Business Park (Attachment 1-Location Map). To the north of the site is the County of San Diego otay Landfill.To the south are existing single-family residential dwellings. To the west is the Republic Services operations Center, and to the east is the Escaya Self Storage facility. The proposed project includes three industrial shell buildings for future uses, an outdoor seating area for employees, and landscape improvements. The three industrial shell buildings are comprised of: Building A with 104,900 square feet and 132 parking spaces; Building B with 55,700 square feet and 92 parking spaces; and Building C with 40,600 square feet and 63 parking spaces. Each proposed building is situated on an individual parcel, with the main pedestrian entry on the southern building facades providing access from the parking lot.Loading areas are located at the rear of the buildings, hidden from the public right of way along Heritage Road. The project site has two driveway entrances, one proposed on the west side from Heritage Road and one existing on the east side at the signalized intersection of Santa Maya and Heritage Road. The project site is separated from Heritage Road by two open space lots that wrap around the three industrial parcels creating an open space,landscaped buffer from the public right of way. The Appellant filed an appeal on February 22, 2022 and has stated several causes of action in their appeal. Findings Not Supported The Appellant states that the "project was wrongly exempted [from CEQA Review] due to inaccurate information." Specifically, the Appellant claims the Planning Commission should not have approved the project because the FE I R was 7-years old, and because the FE I R did not contemplate warehouse usage for the site. In Friends of the College of San Mateo Gardens v.San Mateo Community College District, (201611 Cal.5th937, the California Supreme Court resolved both of these issues. In the Friends case, the Court specifically mentions that an approving agency may rely on an old EIR if the EIR still holds some "informational relevance"to the analysis the agency conducts when evaluating a new project. The Court went further and held that the decision to rely upon an old EIR for a new development project is a factual question,not a legal one. Therefore, as long as the decision-making agency can show through "substantial evidence" that the original EIR holds some informational relevance to the evaluation of the new project, the agency may rely upon the old EIR document's environmental analysis for the new project. In the case at hand, staff has determined EIR-13-01,prepared for the otay Ranch University Villages Project Comprehensive Sectional Planning Area Plan Amendment and certified by City Council on December 2,2014, adequately addressed the environmental impacts of future industrial developments at this location, in such age 13 2022/03/22 City Council Post Agenda Page 151 of 371 a way as to not legally require further analysis. Not only does the FEIR indicate the land use as Industrial in Figure 4-4 (page 4-13), but the Planned Community District Regulations also identify the three lots as Industrial with warehouse as a permitted use (Table 8, page 52).Additionally,the Project site has a General Plan designation of Limited Industrial (I-L), and the otay Ranch General Development Plan also designates the site for Limited Industrial uses. Pursuant to Chula Vista Municipal Code Section 19.44.020.0.,storage and warehousing are identified and permitted uses by right in the I-L zone. At the Planning Commission hearing,the Planning Commission was asked to make a determination based on the land use compatibility of the Project to the surrounding uses. Accordingly, staff analyzed the intended use of industrial buildings and determined the use was adequately analyzed in the previous FEIR. The Planning Commission's decision was predicated on the factual decision and analysis conducted by staff. Factual Error The Appellant also states that "this project is likely to be an Amazon Last Mile Delivery Station." The Appellant relies on this assumption to support the claim the Planning Commission relied on factual error in approving the Project.The Appellant's statement is also the basis of their argument that this Project will not provide high paying good jobs. The Appellant's claim is speculative in nature and not supported by public testimony provided by the Project Applicant. At the February 9, 2022 Planning Commission hearing, the Applicant informed the Planning Commission that they have not been in discussions with Amazon regarding any of the three buildings planned for the Project site and that the project is being constructed on a speculative basis (no committed tenants). Therefore, the action taken by the Planning Commission was not based on conjecture, speculation, or factual error. Rather, it was made on the merits of the Project design, the environmental analysis of the Sectional Planning Area, and the compatibility with the surrounding neighborhood. Analysis and Bases for Staff's Recommendation This appeal presents to the City Council not only the ability to take into full consideration the deliberations and decision of the Planning Commission,but also to exercise the City Council's full authority to consider the Project, in its entirety,and make a de novo determination based upon appropriate findings. Design Review As described in Staff's Report to the Planning Commission (Attachment 4), the proposed three-industrial shell buildings totaling 201,200 square feet on an existing,previously graded,vacant 11.6-acre site consisting of three parcels, is a permitted use within the otay Ranch Village 3 Business Park. Staff`s analysis of the proposal found it complies with the policies, guidelines, and design standards for the otay Ranch Village 3 and a Portion of Village 4 Planned Community District Regulations, the Village 3 Business Park Design Guidelines and the otay Ranch Village 3 Landscape Master Plan. In addition,the size, location,and condition of the three,vacant parcels provide a desirable location for the Project's needs. The proposed Project would also be consistent with the vision of the otay Ranch Village 3 Business Park in having a diverse base of industries for the residents of Chula Vista. The proposed project is a permitted use within the Business Park District and meets the PC District Regulations'requirements in terms of site layout, setbacks, building height, circulation, parking, access, and landscape. Industrial uses within Village 3 are intended to provide for a high-quality working environment and to achieve a harmonious mixture of land a g e 4 2022/03/22 City Council Post Agenda Page 152 of 371 uses. Further, the proposed Project is consistent with the applicable design standards for building, facade and roof articulation; materials and colors; landscaping; and trash enclosures&recycling. Variance A wall height variance is requested for approximately 130 lineal feet of retaining wall at Lot 814. The maximum allowable wall height according to the Village 3 Business Park Design Guidelines is 8.5 feet, The variance requests to exceed the allowable height by 1.5 feet for a maximum exposed height of 10 feet to provide a maintenance access bench at the bottom of wall/top of open space area as required by the City. As a part of the rough grading that has been performed on the project site, there is a seven-foot berm that divides Lot 814 and Lot 815. This berm is proposed to be modified as a part of the proposed development. Lot 814 will require fill material to raise the site above the existing open space slope elevation and provide a smooth transition to the ultimate condition of adjacent Lot 815. A minimum of a 2.5-foot-wide flat maintenance path is required in front of the proposed retaining wall along the Heritage frontage. Providing this maintenance path increases the total exposed height of the proposed retaining wall to 10 feet, This is greater than the 8.5-foot maximum height permitted within the Business Park Design Guidelines.Therefore, a wall height Variance is requested for an approximately 130 lineal feet of retaining wall located at Lot 814 with a maximum exposed height of 10 feet. The existing open space (Lot D) fronting Lot 814 has a minimum width of forty (40) feet and a maximum width of eighty (80) feet with a maximum thirty (30) foot vertical rise from back of sidewalk to the project site. This open space slope (Lot D) provides visual relief and screening of the proposed private onsite improvements from passing pedestrians and vehicles due to the sight line from the right-of way to the property. Conclusion In conclusion,staff has determined that(1)The project does not require further CEQA review as the intended use was adequately analyzed in the previous FEIR; (2) the Project design is consistent with City design standards; and (3)the Project meets the findings for issuance of a Variance. Therefore, staff recommends the City Council deny the Appellant's appeal and affirm the Planning Commission's approval of Design Review Permit DR21-0007 and Variance VAR21-0001 to construct three industrial shell buildings totaling 201,200 square feet,located on an existing,previously graded,vacant 11.6- acre site consisting of three parcels, within the otay Ranch Village 3 Business Park, referred to as Heritage Industrial Center. DECISION MAKER CONFIAcr Staff has reviewed the property holdings of the City Council members and has found no property holdings within 1,000 feet of the boundaries of the property which is the subject of this action.Consequently,this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2,section 18705.2(a)(11),for purposes of the Political Reform Act(Cal. Gov't Code§87100, et seq.). a g e 5 2022/03/22 City Council Post Agenda Page 153 of 371 Staff is not independently aware and has not been informed by any City Council member., of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURREN"r YEAR FISCA1.IMPAcr There is no current year fiscal impact to the General Fund as a result of this action. The appeal fee of$250 was paid by the Appellant. The cost of the appeal to City Council, and processing costs associated with the Project are borne by the Applicant. ONGOING FISCAJ..IMPAcr There is no ongoing fiscal impact to the General Fund as a result of this action.All processing costs are borne by the applicant. A"rTACHMEN"rs 1. Locator Map 2. Draft Planning Commission Minutes 3. Appeal, dated February 23, 2022 4. Planning Commission Report a. Project Plans b. Heritage Industrial Center Noise Study c. Department of Toxic Substances Control Letter d. Retaining Wall Exhibit e. Site Color Board S. DR21-0007 Planning Commission Resolution 6. VAR21-0001 Planning Commission Resolution Staff Contacts: Genevieve Hernandez,Senior Planner,Development Services D. Todd Philips,Planning Manager,Development Services Tiffany Allen,Director of Development Services Page 6 2022/03/22 City Council Post Agenda Page 154of371 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA DENYING THE APPEAL BY SALVADAR ABRICA AND AFFIRMING THE PLANNING COMMISSION'S APPROVAL OF DESIGN REVIEW PERMIT DR21-0007 AND VARIANCE VAR21-0001 TO CONSTRUCT THREE INDUSTRIAL BUILDINGS AND TO ALLOW AN INCREASE IN WALL HEIGHT, LOCATED ON 11.6 ACRES WITHIN OTAY RANCH VILLAGE 3,KNOWN AS THE HERITAGE INDUSTRIAL CENTER WHEREAS,the parcel of land which is the subject matter of this Resolution is depicted in Exhibit "A," attached hereto and incorporated herein by this reference, and for the purpose of general description consists of 11.6-acres is made up of three parcels within the Village 3 Business Park, located north and northwest of Heritage Road at the intersection of Heritage Road and Santa Maya in Otay Ranch Village 3 (the "Project Site"); and WHEREAS, on April 26, 2021, and October 27, 2021, Rockefeller Group (the "Applicant") submitted duly verified applications requesting approval of Design Review Application DR21-0007 and Variance VAR21-0001, respectively, which were filed with the City of Chula Vista Development Services Department; and WHEREAS, said Applicant requests approval of Design Review Application DR21-0007 and Variance Application VAR21-0001 to construct three industrial buildings on an 11.6-acre site consisting of three parcels with associated parking and landscaping (the "Project") on the Project Site; and WHEREAS, a hearing time and place was set by the Planning Commission for consideration of the Project and notice of said hearing, together with its purpose, was given by its publication in a newspaper of general circulation in the City, and its mailing to property owners and residents within 500 feet of the exterior boundaries of the Project Site, at least ten (10) days prior to the hearing; and WHEREAS, the duly called and noticed public hearing on the Project was held before the Planning Commission of the City of Chula Vista on February g, 2022 in the Council Chambers, 276 Fourth Avenue, at 6:00 p.m. to hear public testimony and staffs' presentation; and WHEREAS, the Planning Commission considered a Motion to approve the Project. The Planning Commission approved the Project by a vote of 5 —Yes to 0—No; and WHEREAS, on February 23, 2022, Salvador Abrica (the "Appellant") filed an appeal of the Planning Commission's Decision to approve Design Review Application DR21-0007 and VAR21-0001 (the "Appeal"); and WHEREAS,the City Clerk set the time and place for the public hearing on the Appeal and notice of said hearing, together with its purpose, was given by its publication in a newspaper of general circulation in the City, its mailing to property owners within 500 feet of the exterior 2022/03/22 City Council Post Agenda Page 155 of 371 Resolution No. Page 2 boundary of the Project Site at least 10 days prior to the hearing; and WHEREAS, the City Council held a duly noticed public hearing to consider said Appeal at the time and place as advertised,namely March 22, 2022 at 5:00 p.m. in the Council Chambers, 276 Fourth Avenue. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby find and determine that under the provisions of Chula Vista Municipal Code(CVMC) Sections 19.14.588.B and 19.14.240, the Appeal that is the subject of this Resolution is hereby denied and the decision of the Planning Commission to approve the Project is hereby affirmed, With findings as follows: I. ENVIRONMENTAL REVIEW The Project was adequately covered in previously certified Final Environmental Impact Report(FEIR 13-01) (SCH No. 2013071077)prepared for the Otay Ranch University Villages Project Comprehensive Sectional Planning Area (SPA)Plan Amendment and certified by the City Council on December 2, 2014. Thus, no further environmental review is required. II. CONFORMANCE WITH CHULA VISTA MUNICIPAL CODE The City Council of the City of Chula Vista, in the exercise of its independent judgment, as set forth in the record of its proceedings does hereby adopt all findings made by the Planning Commission contained in Design Review Application DR21-0007 for the Project and Variance VAR2 1-0001, which are attached hereto and incorporated herein by this reference, as if said findings were their own. BE IT FURTHER RESOLVED that the City Council of the City of Chula Vista does hereby find and determine that the Appeal that is the subject of this Resolution is hereby DENIED and that the determination of the Planning Commission is hereby AFFIRMED, in accordance with the applicable development standards, regulation and guidelines of the Chula Vista Municipal Code and the Conditions of Approval specified in Planning Commission Resolutions DR21-0007 and VAR21-0001 dated February 9, 2022, attached hereto and incorporated herein by this reference, as may be modified hereby. Presented by: Approved as to form by: Tiffany Allen Glen R. Googins Director of Development Services City Attorney 2022/03/22 City Council Post Agenda Page 156 of 371 I wylnwnwn OTAY LANDFILL tlp ewy ip d ..w w .. PROJECT N w N��,NW a�aa,n yr LOCATION a p wpw� a aa,a W'p O W'N �{v/1YY a N op IUIN IN IN IN IN IN IN IN IN IN IN IN IN IN I N IN IN IN IN a a p a ell 'le ^\ pw piNa�' •�...., � wNn,pNnwN^w 'wn'a ,a' .... ....... MM a a ww ww+W w^w p •iw"'W ....... ...... ...... .. •.�,""'� ........ ..................ryn........,.. .......u..........,......................... .........n.. ..........imP' i.u.. �ri•��a pd� �., w, ,www w,w+ . ..E IV E __Y...WY............... ...................,.,.,.,.,. w .n ww I.pw N aw' W�rv• ww' ,Na iW w� Hanan n .w' 'rvN' N 4 �awA' Wa py�a WN .IN' n an W loam gyp}} '`n 1w, W..m '^ao-w.,. ,�.. n�I .ww° n� R.+ 1q�pl,•� nW �, .....u........•,,,,„„.,.,„, „ ww'iN llkQry� ip .ww � p0" ,„mow .,,.ww w 1y1p�� u..• .......Mo:,„„......... ...........�,„ ...........,„„,........... "�,.,.'.” .,..w.............................. .,..,.,.,,.,..,.,.,,.,..,.,.,,.,..,.,.,,., .......,..w...,.,..,.,,.,..,.,,.,.............. ' M"a 4 u. Ilea' ,q,q ....................................... n.n.n.n.n.n.n.wwu u".,.w....o�.,.,...........II...........,„„.,.a.•+w".•w.. ..n.....^m^"^'............n.......r,^^^^^^^+.............'rem....u. r.., 44 .... ' •� w a.Irn'w.i+^"w�„�e � u.u•"...,,,w,,,,,,,,,,,,,,,„n..,.,.,.,.,.,.,.,...,.,..n., ., ,.,.....,.,.,,."+nw...n.,.N...........n..n..n......w,.n...w,.'.r'.n.wn'rn."�°'•�ieww” 'u.,.,.,u....mv...u.•a..... .u......rv•�...•....r„n,+wny.q,y nw.,w.r.,+V�"�p��y'�u�'1" , ewe° mM,mM,mmM,mM,""^•".m.m W ...... n...... n.....................n............. m"'•m.mM,m"'•m.m"'•m."'m.M,". ... ....................................",.,.,...... ... ..,�,.„„„,. �,.�........ ,.,......... •.�,.�........ ..................... ......... M1"1M1M�"�M•""n. ...... ••+w...... .:.: �.................. ....................... ....M.. .,u.. DR21 0007 NORTH �� CHULA VISTA DEVELOPMENT SERVICES DEPARTMENT LOCATOR PROJECTHomeFed Village III Master LLC PROJECT DESCRIPTION: APPLICANT. 9 DESIGN REVIEW PROJECTS. OR V3 North/West parcels Project Summary:Proposing the construction of 3, tilt-up ADDRshell buildings on a Vacant Business Park site. SCALE: FILE NUMBER: NORTH No Scalelated ses one nqq/ 22RK'HSaAr_El POS J:1Planning\Public NoticeslDR1DR-24211DR214447.pdf AVOW OF CHUIAVISTA REGULAR MEETING OF THE PLANNING COMMISSION Meeting Minutes February 9, 2022, 6-00 p.m. Council Chambers, 276 Fourth Avenue, Chula Vista, CA Present: Commissioner Burroughs, Vice Chair De La Rosa, Commissioner Gutierrez, Commissioner Torres, Chair Zaker Absent: Commissioner Milburn, Commissioner Nava Also Present: Deputy City Attorney Shirey, Director Development Services Allen, Secretary Salvacion, Mariluz Zepeda Others Present Development Services Assistant Director Black, Development Services Planning Manager Philips, Development Services Senior Planner Hernandez 1. CALL TO ORDER A regular meeting of the Planning commission of the city of Chula vista was called to order at 6.-00 p.m. in the council Chambers, located in city Hall, 276 Fourth Avenue, Chula vista, California. 2. ROLL CALL Secretary Salvacion called the roll. 3. PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE Commissioner Gutierrez led the Pledge of Allegiance. 4. PUBLIC COMMENTS 2022/03/22 City Council Post Agenda Page 158 of 371 None. 5. PUBLIC HEARINGS Notice of the fearing was given in accordance with legal requirements, and the fearing was held on the date and no earlier than specified in the notice. 5.1 CONSIDERATION OF DESIGN REVIEW PERMIT DR21-0007, DEVELOPMENT OF THREE INDUSTRIAL BUILDINGS IN THE OTAY RANCH VILLAGE 3 BUSINESS PARI[ Senior Planning Genevieve Hernandez gave a PowerPoint presentation on the item. The following individuals spoke in favor of the project. Marc Berg Steve Levenson Moved by Commissioner Gutierrez Seconded by Torres Conduct a public fearing and adopt Resolution No. ❑R2 1-0007 approving the Design Review for the project; and Resolution No. VAR21-0001 for a Variance to allow an increase in height for a portion of the proposed retaining wall, based on findings and subject to conditions contained therein. Result:Carried 5. ACTION ITEMS 5.1 APPROVAL OF MEETING MINUTES Moved by Torres Seconded by Commissioner Gutierrez Approve the minutes of November 10, 2021. Result:Carried OTHER BUSINESS 7. STAFF COMMENTS 2 2022/03/22 City Council Post Agenda Page 159 of 371 Director Allen mentioned that applications are currently being accepted for the vacancy on the commission. 8. CHAIR'S COMMENTS None. 9. COMMISSIONERS' COMMENTS The commission requested an update on the Housing Element and the Third Avenue Parking policy. 10. ADJOURNMENT The meeting was adjourned at 6.36 p.m. Minutes prepared by. Patricia Salvacion, Planning commission Secretary Patricia Salvacion, Secretary 3 2022/03/22 City Council Post Agenda Page 160 of 371 I IIIII " R �w1, " ca s. Da �'n t x� e ti. �pls�nw ,I� .r�ul)�i�lkm.wm ,�py,.��nlll�llH�. ., '��,(J 'yJI DIY'^' . ..iirr.................... uxunuxXxXxXxXxXxXxXxXxXxXxXxXxXxXxXxXxXxX�xxrmrrrwrnnnnmvvw�....e,..-......,�,.......fiiarrr i.��[IR .J111 ........ YYMINXNXNiWIXNXNXWMHHIXNNANI/RkAMWA1MHAA9A1A9ANMMONfiP?YNiH�P➢�1'%!.PYI. .w �� IL VIA RECEIVED APPLICATION iI Ili .,AIV i S q�� C� 1 Y (l'La;Y•'k iftl 0,Z 'lls• lo',6 2 P �I y, 20, Mw»+�», r..rR....:frararau,�v riiiiors:>:'++,uruuyf�r.xur�'.w.u..un�vwwwwwnwwww,�wwuwlw.uu�mw......nil..uu�fuuf..rv.�r.nuu�rfwfuunrvw�r...�r�rv�r[p.ufufuf,uywwr.>uf YY ' �q 'E. L A w! aI h �' 1 B ti of this: � P H y k .. :::� r Ate +WP �f�:�'Nf��ln'11.l I 'a:.Y,!r,.,.».•n..�.,+Ynl.Wr.w.w.ti[:f�:IH..v:r:,i'.u�ur r,rrM:>'h'rn:,wi.+,!ir,.:i.,�..�::..H:..•,'.....wi.:�:i•H:•:.�•ir.�,rii!:..r:.:.•:.:i•,i!:.•v:..i•i�vi.•ti,n�i• . r,. I ,wrwnvr. ` I rn r r n R�.�:A��.1 1 i I11.��U� t r a t 19 r. .. .. .. .............w..,.... ... v..................................,r.,�. t9 Planning Conimission Recelipm w..aw..w.rv,,......................r<mw,�r.w,�,.wr.r����r.�.w,�:n.��,:r�,rvar.f.���:r.�:r.r�.w,�:.�,w�.�f.�w. ''."�+w'�^�+�`�jry���•1y nn.rmv furxnw. ,.nv„vnv.fvrx..,Y»4.4:yf•fwu.',Mw.u.n4�lJ.:wiwlN cl.l+✓i!.r4�i:+.i.:4.M1r.,:f.:..;'..H:,:,r:.•::ivi•r.r...;::..:ni.;.;„:�vH±�.isvi.•ik•i�•ir:ii:�nti•w�:�yv�r•iriitiviv� Application It"if rma-6. t1 � .:wuwunuwvuwwwwwwwuwwwniiiiiiimnmmmmmm�nmmmffffffffffffffffffn,..hff rrrr,r»»»»»»»»»»»»,n,rffnn»»»n»,nrffxf,nnrvf,n»n,rrffrvf„nnnn.viiiiiiiiiiiiiiiiin i s ni ef A. I 1 n tSalvador i A r i ca _......._...... .................................................................. .................................. ......_........................_...........__......._................................................................................................... . Address _._..._.._._......................._......._..._._..________________._.__.._._._._____.___._____________.. ............... Business: 4666 M i n i Ire G it e.P 1 k :iii i e r , A 92120 .W.., conditional. _........................ ..%n __..__ _ ________..........._...-_..._...._........._.._.--__ Project As � �ort-Joni f theinters 0on between Heritage,Road :aar Way rlag Bu gin_ .....e ..._...w....a........r.,.k. rnCeR0 .........._. ...._ n .,.. .... n.i,,..v ,....n.„.vn.vn IDescription pt Industria-1 tril utrI . 1-00n VA1-0001,A lli :rt; Rockefel r Gro�jpa '........................ rnate; Nairltir �e, use perrnit,design r�vie , , t J PleaSe Use the space bietow,to provide a:response t the decision you are paIin, .,Attach add-J-donl sheets,if'necessary. Grounds for an appeal muva t be based on at least one of the following; (1)Factual Error,.'The statements or ev1dence relied upon on the decision maker when approving,coniditionally approving,or denying a psi r"rnit, r ap , or other ratter was inaccurate., (2)New Inf rt'oNew inform.ation is avaiilabl.e to flhe applicam oir the interested person that was 1"°9i&.fit availabl through th t person's reasonable efforts, r due diligence�t O time o the ��:l�i�r���� p� ( )P'.'inidings Not Supported.The decision rn,a wr's stated fin inns to a p rove,conditi n iIIII approve,or-deny the prmft,map,,or other m atter are not supported biythe inf rrn ti n provided to-the deckJon raker. In order for an.aloe al to,be vah.d,detailed responses niu t be included hicli cifte.at feast one of the above. reason s:for the appeal alongwit-l') ,rrtl b t.iur� ofthe f'Iaict :an circ rn tante n ISIi :h the. � � claim 'th ap�'p�'e l i based.If ain�appeal l i .f'i IIS wlt:h iin.the time hn,It pexcif ed,,and ieter'rnined to be valid,it.autorin ti all tags per ceedir� in th matter u n- it I determination is nit y. the City C un lI. �. n- _(_3d_-.nn-__ Nq:t:S.:_.:.:...:.p.:..:...p:.. Tttd,Pleasn,e.,...v,..,ws,ev,.,.�..w.......... .)the,atttl"w.d written rnirr nisGrounds t nthis appeal rn I : t I Error, .. _... detail.ing the grMnlds for appeal,and )the letter dated Feb. 8,2022 u r ifte to t.............he Chula Vi..........sta Pl .nn.'.n Cor `r� ssio . I.—Ii—I-11-11-111111......................................................................................._.................................._..................._.................._......................................._._.................,._........................................................... Appeal Fm Dilre,ctions .............. � ,,.............._..._..,�,,,„d,�,� ,�,�,�,.,w �•;aaarmwmwmw,eww�4wwwwwwnrvsu�anunnnnlnlnnnlnlrvnwnnlnx�nnnnnnnnnnnnnnnnnnnnnnnnlmnnnnnnnnnlmnnlxlmmmwmwrwwrvrrvnswrunwwwwurnw rvnnvma�mm.y,w+uwawww,ww,x,w,wwn,u�wv,.x,..w.�muw,,�r.�r.�a.,s,..,www,w« ,��,��..x..,www�n,www,wurw.,nwr.,www,wwww•�v�ww+.»,w,: P u r s u alr..i.t too t e CJ- uta,Vista Zoning Ordinance Chapter 19.14,an interested.party miay appeall the decision of the Zonilngi AdIll-ini trator,. or Hanii l nq C(,)rn rn i s u n't: 0"t h t ,councii.,mplri e p e l'i n a.)u t by an iriterested party,An interested party-means person wt-)owas � led aspeaker slip.with the� crsl n ni:a er at that public hearing ring r rt t ! li rfn fromwhich n appeal ri1 f o r a person h expressed n interest in the project in' riit:in i t that decision,imaker before the :l ie of t:h, public f�u,_�adng r a deci ii n ori ars a.cflo-n frorri hkh an ap pe.aI1 niay be filedi. "lie app.chant must file a conf)p1 to appeal application f r nr i within the pecifi'e l appeal pe, (10 b sire e ss days after the deci i o n 1)as beer)r,Yia ),corn p l te.the !scl osure Staten ie nto and pay tl'iu~�requi red'fee. Once a va I:rd appeallform is filed,the ap;p eat wiill be schedulead scheduledfor iii abrinq by'diie :ity Council within 30 days., ,. »m,+vluyyywmlllV',�'Y'4.•.�: _____........�vne��������u,Y�iiiiil4liiiilS•nx,u; i,i. ` 2022�„��� SII arC` � � � n . . .r..v,r .,�.,,.....v..........rr,.....wwa..�.-_________.._._____..�:.....�..:::...:..:.:.:..............:r.��:.��n..�����.�.�..x,�.,,����������������������v„�n,.,.,.,.,.�.�.,.,.�.�.,.............____........_...__..._...__....._. n n a t�,i r e�a f A p �l�r`��t� ��t�,�...........________________..._._._. ...� �.�.. � ,� ��,[,. yvw>yw � � 'wacvr: .�� ..�.� � �..� ,, •,;�s,dw �ddaw XMINIMNI r»nawx � XHXIYX.19'• vuenw ww.rr r. .. .n,�.,. �:. ria .; 'v mrnn�n, wtim�X; tiwxr�.�X, mrnrn�X: r.:mmre� rartrt� ,c ;� •:�,wnm DO NOT WRITE IN THIS SPAU rhe above matter has,been scheduled for pubfic.hearing before the'. Gity cot.inci1 0 n .................................................................................... ......................................... _............ .._................ ------------------------------ Development Services Department _..._..._.............. N.nn n,,,v................... Ci t Ir 11 of"i F �..0 r.t 1 �I E r..r M. 1 f r r i 11 �i 6 X 5'1 0 J1 r��'.�..5,14 ,.,, -16 �ry �u I �4.,,htn�a vi'so 2022/03/22 City Council Post Agenda Page 161 of 371 APPEAL APPLICATION FORM Please use the space below to provide a response to the decision you are a ppea ling.Attach additional sheets,if necessary.Grounds for an appeal must be based on at least one of the following: (1) Factual Error.The statements or evidence relied upon by the decision maker when approving, conditionally approving,or denying a permit,neap,or other matter arras inaccu rate, (2) New Information. New information is available to the applicant or the Interested person that was not avai la ble through that person's reasona ble efforts or due di I igen a at the time of the decision;or � ( ) Findings Not Supported.The decision maker's stated findings to approve,conditionally approve,or deny the permit, neap,or other matter are not.supported by the information provided to the decision maker. In order for an appeal to be valid,detailed responses must be included which cite at least one of the above reasons for the appeal along with substantiation of the facts and circumstances on which the claim of the appeal is based.If an appeal is filed within the time limit specified,and determined to be valid,it automatioa'lly stays proceedings in the matter until a determination is made by the City Council. Grounds for this appeal are based on 1) Factual Error,and ( ) Findings,Not Supported. The a r u rn eats 1 n this a ppea i a re a Iso stated i n a letter dated Fe b� 8,202 2 that was subm itted to the Ch u la Dista Planning Commission.That letter is also attached to this appeal. _ The Project Should Ego Through CEQA Regie _But Was Wrongly F ern pted Due to Inaccurate Information: The Heritage Industrial e mer project received 2 approvals during a public hearing at the Feb, 9, 2022 Planning Cora rn issio n m eeti n : 1)a resol utio n a p p roving design review, a rid )a nothe r resolution a ppro i ng a height' a ria rice. The p ro ject sho u Id have gone th rough review u ride r the Ca li f o rn is E nvironrne nta I Qua i ity Act(0 EE A).The Directo r of Development Services exempted it from CEQA review on the basis that a pre-existing Final Environmental Irepact Report (FEIR)was sufficient.That FEIR—prepared for the Otay Ranch University Villages Project comprehensive SPA Plan Amendment and certified by City Council on December 2, 2014—is at least 7 years old. It is also for a primarily resid a nua i p ro j ect,whereas the Heritage I nd ustria I Oe me r is p ri ria rily a n i nd ust ria I project.The re is not even mention of any warehouse usage in the FOR. The letter dated Feb, g f 2022 also notes the significant likelihood that this project will be an Amazon last mile delivery station,given several factors.This possibility is not accounted for in the FEIR.,which was written ire 2013 or earlier^a tirna when last mile dei!very stations were orirtuaIlir non-e istent. As noted in the Feb.Sp 2022 letter a last mile deli ery station has impacts that go far beyond its immediate vicinity because delivery vehicles will male hundreds or thousands of d a i ly tri ps i nto reside ntia i neig h bo rhoods, sp rea d ing pollution,traffic, noise a nd other i m pacts.The FE i R,written in 2013, does not address this possibility.Therefore,this project warrants a neer traffic study—the traffic analysis in an FEIR written In 2013 or earlier cannot accurately account for such last mile facilities. The evil a nce(the FE I R) rel ied u Pon by the decision-m a ke r was ina ccu rate i n rea Iistica i ly a ssess 1 ng the Heritage I nd ustria i .e me is en i.ro n menta I i.m pacts. In ad d ition the decision-ria ice is fi nd i n s to app rove the project a re not su p ported b the information provided to it,given the inadequacy of using a 7-year-old FEIR fora residential proiect to approve this^ industrial pro iect this year. This Project Mav Not Create Good.Jobs:The Manning Commission Staff Report notes that"industrial uses within Tillage 3 are intended to provide for a high-quality working environment and to ach leve a harmonious mixture of land uses. Activities are intended to promote employment opportunities in manufacturing,service, research and development, engineering, a rid wholesale trade." In the event that this is an Amazon facility,future employees may not see the "high quality working environment""that city leaders envision for Village 3.The letter dated Feb,8, 2022 details the negative impacts( gages,health &safety,employee retention,etc.)that are typical of Amazon jobs. Until the ultimate 2022/03/22 City Council Post Agenda Page 162 of 371 employer is known, it is impossible for the Planning Commission to guarantee "a high-quality working environment"for futu re e m p loyees of the He ritao I nd ut ria I Ce nter. Please see the attached letter dated Feb. 8., 2022 for a more detailed discussion of all of these, and other, issues. 2022/03/22 City Council Post Agenda Page 163 of 371 TEAMSTERS, CHAUFFEURS,, L CWAREHOUSEMEN AND LOCAL UNWN 542i N.0a San Diego and Imporial uies, alif,rrrd� TIE. I and tbe City of'Yuma,Arizona. w INTERNATIONAL BROTHERHOOD Of TEAMSTERS r C 4 Cliff Cuntilngharni Ms.Genevieve Hernandez,Seniors Planner,Development Services, jaIdprrrccuaruunr ov .............. s.,,,:.,.... e:,:c.:,u.vo-i. Recortfitzg Curt OlsonChula Festa Planning.Commission Lynda LITIVOIC City of Chu.1a Vista Ti-u'h"tee 276 Fourth Avenue )on:Mack Chula Vista, o E* CASE NUMBERM 2 -000.7 and VAR21-0001. APPLICANTR Rockefeller Group SI° S,.: No. o tern portion of the inter ds" n between Heriltage Road and Energy Way within the of Ranch Village 3 Busliness Pr ,isee map) PROJECT:DESCRIPTION: The Applicant Is requesting approval of a 2o1,foo 'u r -foot ton n�t o n i t�i of hriin u trial shell buildings for r lou /offi / comrn rcuse, The proposed Project i located on n existing, previously:graded, vacant 11.6-acre slite, consisting of th.ree separate parols.The sit:o Is within the Otay Reach Village 3 Business Park,,,, zonedI n u tri I N'' mit r N Plan Designation of Limited In u tri l (1Q.:The project Is:known :Heritage Industrial Center. RECOMMENDED:ATIONSW Conduct al public hearing and adopt Resolution o. R2 -0007 approving the Design ReOew for the protect;and Resol ution o,VAR2 - oo o r a Va ria n e to a I lowincrease 1 n height fo r Portion of the Piro posse retaining w l l.4 based on findings and subject to conditions contained therein, Dear Chair Zaker and'Members ofthe:Chula Vista Planning Commission- These comiments: are being su.bmlitted on bel If of Teamsters Local 542 for t Planning Commission hearing o ncern i n the "Heritage 1 ndiu to l Center." We reserve the right t to clarify and'supplemient these comments as permitted law and o not w 1v�e any I.ssue or matter omitted e r i result of error or omission b the City of Chula Vista or the Applicant,to the extent permitted by law. SANIE6' FF1,C;L 4666 MJS�[ON GORGE PLACE,SANI1 GO,C 2.120 - (61.9)582.0542 E1,.C E N T R 0 0 F 10E,,229 E:11 R tV...CENTER IV E,;k":1, C .T"R04 CA 9224.3 - (7610)• .2-6571 srr4, 2022/03/22 City Coundit" 6s`"Agenda Page 164 of 371 Ch u I a Vista P la ri n.I n g C o ni rn I ss io n Page 2 Te 1 ery,trucking and other workers�n:Sa a m:ste:rs Lo c a 1542 re p re se n ts over 6 000 w a re h o u se,,lo g ist I C s, d e 11 iv n Diego County. Our rnerribers,litve.anid work in Chula Vista includifig at Republic Services at 881 Energy Way which directly borders the, we,stern edge of the proposed' project,,As both residents and workers,, they mlay M pa:cts :c,, a1r;qu J -th, and other 1 caused b,y be aidversely aiffected bV the potential traffi alfty, noise., public heal t-tiie projec.t. 'We urge the Planning Commis.sion to refrain from approving this project unless and: until community M ber's have greater ability to 'weigh in oo the01 pir 'ect, which should. Incluide full CEQ.A review that. elm: accurately and th=ugh ly a nalyase the environimentall irnpacts of:this project, Basic Deis o : City documents desicribe the proiect.,, J pp Notice of Pubear kali Hing-. The Applicant i's requesting a roval of a 201,200 square..foot development-consisting of thiree industrial shell buildings for warehouse/offs ce/ecornmerce use Th proposed Piroject:ts located on an exist'ing, previously graded,,vacant 11,6-acre site.,, cc n s ist Ing.of t h re,e se!pa rate Nva rce I s.Th e site is!within t h e Otay Ra rich Vil'I la ge,3 B u s,f n ess P a rk, ( pec zoned InduStri al (1),with a.General Plan Designationof Linin fted Industrial IL).The roJt is known as Heritage Industrial Center-., Plainining Commission Staff. Report; The proposed project Includes three IndLIS trial she!! buildings for office and storag.e/wareliouse,�ecorn.merce uses, an outdoor,seating rarea for employees,and landscape improvements.The three ire duistrig M shell buildin.gs are nom prised' of,Buil dil rig,A wilth 1,04,900 sq u a re feet a.n d 1,3 2,pear in g s p a c e s,B u 11 inn 8 with 551700 sq u a re feet,and!92 parkingspaces and Building C with 40,600 square feet and 63 parking spaces, This:Pr .,.pre_ct.1s_Uk_q1Y_. a!Be An Amazon Last,Mile Deliv gaaa�bowll the.re is cu rrently no kn own e n d user(s) o r te nant(s) forthe Planning Department documents indicate that p rot. its•thi0 it lily flonsIV . thatthe project be'l,or more Amazon.last mifle.del ery sta jecDesps: seems ke The 3 industrial buildings contained in the project-fit the parameters:of a typical Amazon last m1le delivery station (approximately 100,000 sq:.,ft:,. of warehous,e space or�eiss,located wifthin.a densely populatedurban area,etc.),, Amazon is now the large.st single developer of warehouses and logistics facilities in the United States:, Amazon has:built out 500 last mile de,livery-statillbins slince 2014. 11 plans to open at least another 250 last mil e delivery stations in.the U.S.,over the next 2 years.and reportedly plans to have a network of 1,,50 0,such facilltfesl The Applicant—the Rockefeller Group—has a significan't preeXiStinig relationship w"th Amazon,,,, Igo I n Septcmbe r of last yea r,the.Ickefe I le r G roid Arn azoin:as,the terra ntr of;the Airway Industrial up signe Park in Otay Mesa',the;company's first development in the south San Diego Industrial market.' N. in ison, Ni he T leased 'to Amazon laist year whit it was: still under construc flon,. 10:EdEdwas Re Rockefel'Jer'Group and KSS Architects "worewft kd seamlessly h Arnazon's Juintri do on r1A ionsg hnp=0Arftttm1_n1,nown.,f-im,mco 1 rAqc,,iofg Ire II 11 rrr-,A r"� I ks:mqu aw'uwlW9.0• , wyuuynipywyuY /"5&piwcl X11.n A�Ll Mi qL PArA,-A-)Mayam_RL�ts_gMf on SAN DIEGO OFFWE'MIN MISSION GORGEF"LAOT.-,', SAN DH'GO, CA !9.2120 M-t,))X582-0,942 R 0,. B 0 X 600507 w SAN DIEGO, CA 4-21150. a FAX ff,'H,9)582,,(1059 El Ct.N'T'RO Ofl,"ICE., 22.98'MER-F411 L(",r-UTER.DRI.VF,,. Fl"L. CE ,TRO, CA 91-224.3 (760,352-6571 2022/03/22 City Council Post Agenda Page 165 of 371 Chula Vista Planning Commission Page 3 group, robotics,group., StartUp team,, and other consultants to integrate the ongoing bulflding shel! construction efforts, with Arnalonfion to Arnazon's, si prograim to tailor the fintal project execu 1 specifications.Atight schedule required close;collaboration from:pro gra.mmln:g to design,and inthei field, Standardized components were adapted' and custommeld to satlsl" - expectations whifle retia intaining the unique stiell design,the constrUction of which waswel]!underway upon eng,agement wKh Amaz,an. A true, spec-to-suit development, the. project stands, H a model for the typology, eth'the project management of a global entity x.ernpffV-Ing the value of design v1ion blended with with:well-de-fined pro giram req ui.renye nts',H4 e Last year, Amazon also signed al lease, for a 400,000-square-foot distribution center under -has - RG construction at 65 Bae keland Avenue in Middlesex Borough t t ipart of the ockefeller roup Logistics Center.5, 0 'rhe RockefeHer Group partnered with the Meridian Group oin. Phase 1 of The Borai mixed-use development in Tysons, VA. In 2017, The Boro was submitted "as a prospect for Seattle-baseid: 6 Amazon-conn Inc.'s second headquarters.:01 0 Also in 2017, the Rockefeller Group's then CEO & Co-President Daniel Rashin was a signaitory of a letter,urging Amazon.to build its:H proJect in New York City, 'The likellhood. thatthisproject will be ain Amazon last mile delivery station is significant: last mile,fa:cilitj s generate significantly more traiffic and other 11m.pacts than other wairehouse types. The nature of last. mille fac - sgces—il4ties.—which I are the startn g point of hundreds of daily deliveries into urroundinommunitla1so rn e.a ns t h a t s u c h i rn pa ct s travel fa r beyand t h e a c,tu a I fa cil ity site. T he fro get Should GoTh mh q2AAgMIM Despite the possibility of significant environmental impacts posed by,eWm morce-re lated'last mile facil''Iti I i ies, the Notice of Public Hearing argues-that this,project should not go through CEQA review, The; Director of Development Services hias, reviewed the propoised, project f;o r compfiance with the Cali.forn ia Environmental Quality Act(CEQA)and has,determined that the proposed Project was adequately covered in previOLISly' cerfiffied Final Env' J tronmenta.1 Impact Report FF IR 13-01) (Sch No#2013071,077) prepared-for the Otay Ranch University Villages Project Comprehensive SPA, Plan Arnendmant andcertifiled by City Council an December 2,, 2014. Thus, nofulirther environmental review,is required.. The Final Environmentat Impact Report certified 2.014 should not be usedl to evaluate the project TIO'lOtncUni 0 sed on a fundarnientally dil ffierent type, of prod. e ay Rah. versity Villages under review. It lis f.C I uJe Project was, pririTiarfly a re.sldentlaI development of6,897 dwelling. Units, with i other uses mostly se rvi c i ng ecs acR those reslidences. In cont ria st., "industrilal" uses accounted 'for only 2% of that pro" t' reage.7 11v FO contains virtually no discussion. of the inod Ustri al component arid only in regards toen-viroinmental. impacts. There.is no:mention of any potential er-commerce or warehouse usage..This is not surprising,give;n:that:such, e-commerce-re-lated facilities were virtualty non-existent in 2013 when the FEIR was being drafted,, By c :most entirely an in-clustrial, e-commerce-rellated war house ontrast, 'the Heritage Industrial Center is al project. Now Je rse Y in u st r1a f rn a ret h irts r e cord-Io ava M a bil I ty a-t 3.4%, 1 nid W n Rea I Esta to Ne ws�Ju, y 1,6,202 1, W hy this.Tysons d evetope r wants to be oi i b le to bu 1.1d morp,neat le ss office s,p a cc,;'Wash Ing to n Bu si n ess,Jaw nal dotstri ct of Col u m b1a),Octo ber 27, 2.017,- 7 The project Is 13743;-totat acres,but only 28,6 acres Is designated for[ndustdall use, SAN IMEGO W'- ICE:.:4.66C,"D M I S S J O N GORGE Pl,,ACE, SAN DIEGO-, (;'A 92120 # (6.1.0i.)5820''42 P,0.y BOX 600507 - SAN 11"MEGO, CA 92.1,60 FAX' (619'�582-0,059 EL CA"I"N'TIi() 0MCE: 2298 MERWILL CENIFF...'R DRIVE,. EL CE"N'T"HO, CA 92243 (760)352,6571, 112 0 2022/03/22 City Council Post Agenda Page 166 of 371 y Chula Vista Planning ori-m ssion Page 4 The FEi R is well over'7 years old and will not reflect cu tient conditions.The FEi R's Notice of Pr'epa ration was completed on J my 71h,2013,mea ning the docurne nt was being written In early 2013 and possi,bly eve n d using 2012(or before).Arna zon,the major pioneer in last mlie a-comcoerce,did not begin a serio us effort to create Its last mile infrastructure until the 2013 holiday season when Amazon was unable to meet delivery time prom Ises and many orders failed to make it to customersin time for Christmas."This motivated Amazon to invest heavily in building out its own last-mile delivery services. From 2014 to the first half of 2021, the n umbe r of last mile delivery stations grew from just g to almost 450. In 2015,Amazon launched Amazon Prime Now and created 58 delivery hubs across the US for 1-2 hours delivery and Amazon officially launches its last mile delivery services with"Amazon Logistics'in 01g."All of this likely happened after the FEi R was written,so it ca snot possibly account for a nvironmental irn pacts related to e-commerce facllities.And ever If this project does not become an Amazon last mile facility, it will be ars a m ecce facility for another company, L = �" M We last mile facility has impacts that go far beyond its Immediate vicinity.In the possible event that this project gill be a laEst m I I e de Iivery station,traffic,noise and po11ut*On Impacts wlII be pa rticularly acute because trey will be spread by delivery vehicles that will travel through residential neighborhoods, bringing congestion, noise and pollutants closer to children, seniors and other 'sensitive receptors." Delivery to consumers in - neigh borhoods mea res that trucks will be driving slowly and idling rear homes,rna ming frequent stops and starts, and otherwise. emitting greenhouse gases and other particulates not only at the warehouse, but consistently throughout the day in residential areas that are otherwise not zoned to account for such ern Issio ns.C u rrently,however,there is no accounting for the wider Irnpacts Inherent In last m 1 le facilities. Thls Issue is especially salient for thin prpject, because it is close to so m any residential and other locations where families wI ll congregate. It is surrounded by hundreds of single-family residences south of Heritage Road,as well as current or future residential buildings: 1152 Camino de Vida (apartment building) +� The Residences at Escaya Brookfield Residential The V11Ila ge of Escaya • Le nna r at the VIllage of.Escaya i Family-oriented businesses include: 0 Creative Little M Ind s Wee re(daycare) s- Escaya Tillage Center(shopping mall) There are also numerous recreational parks: Borden Park Avenida-Palomino park * Escaya Linear Park Strata&Flora park Borden Park # Santa playa Park N MECO OFFICE:4666 M ISSI 0N G0RGE PLAO F, SAN DIF009 CA 92:120 + (6ig)682-0542 P.O. BOX 600507 * SAN 0IEOO4 CA 92160 * FAX (519)592-0059 F L CE NTRO 0 FF10E: 22 08 M ERRi LL CENTER 0 R IVE, EL CEN TFC 0' OA 'a 224 3 (760)35 2-6571 "AIROV20 2022/03/22 City CouncillwPO-Mtftenda Page 167 of 371 Chula Vista Planning Commission Page 5 0 Camino Aldea Park * The Residences Park • Ecaya Dog Park Urban planner Daniel I=laming, president of the Econornlc Roundtable, a Los Angeles-based research no n- profl-t that provides transparent, data-driven policy analysis, motes that last mile fa Ilitles have several ne atIve I'm pacts vrhen situated rear reside ntia i a real:"It wouId be horrific if yore owned a home next to o rye of these distribution centers.All those loaded trucks have significant read wear issues as well as congestion Issues,noise issues and pollution issues."10 The 2014 FEi B".s traffic analysis is insuMcient to assess an e-commerce facility, and especially Amazon last mile facilities which are known to generate traffic problems*This was illustrated In 2019-2020 at an Amazon iast mile de livery statio n in Thousand Oaks- In late March,officials in Thousand Oaks scrutinizedAmazon's fleet of delivery galls on local roadways after local residents complained about traffic congestion. Acrimony revolved _ a rou rid a bottleneck of vehicles taring to enter Rexford Ind ustria l-own ed Conejo Spectrum Business Park in Newbury Park -- where Amazon established a presence In 201'8 when it tra nsforrned a 55 000-sq re-foot gra rehouse at-2405 Conejo Spectrum 5t. Into an Amazon Prime distribution center. According to Thousand Oaks Code Compliance Manager Geoff Ware, who led an investigation of Amazon's driving practices since the first complaint was filed in October,the backup has worsened In the past few months"with the numeric value a nd type s of t raf fic pa tte ms involved wit h t he Am azo n I oca do n..r. I t era s j ust an ove rlo a d of vehicles tryi ng to access the site,�'�� In fact, last mile facilities generate significantly more traffic than typical warehouses (long-term storage facilities), which are classified as Code 150 in the Institute for Transportation Engineers Trip Generation ManuaI(ITE).The trip-per-unit fi .ulres for Code 150 is 0.1 .The figures for distribution-focused warehouses i (such as last mile delivery statrons), i.e., Codes 155 and 155 are 1.87 and 0.64 respectivel�,They represent l sign ifica ntly higher trip generation cha racteristics respectively of 7+times I rger than Code 150 and +tim es � larger than Code ISO. I in fact, last mile de llve ry stations and distribution centers are more often evaluated as &high-cube's warehouses with significantly higher trip generation characteristics. Importantly, even ITE Land Use Codes i 155 and 155 are not typically treated as adequate, because of the unique nature of these e-commerce facilities* In other California localities, e-commerce applicants have conducted bespoke studies based on existing favi iitles Irl order to provlde E A-cornpIla nt data for purposes of transportation aria lysis. f The City of Chula Vista needs to complete a new traffic study,rather than rely on an FOR written 9 years ago th at clew rN doe s not a cco unt fo r e-co r n me rce fa c i I ities that a ro se a fter it was vrritte n. "South land logisft;Amazon s h iff}rtig to the fast lane,Redlands 6 U.s.cen s Bu rea u.Time Wks of ca lifurn la interoansal population Estimates by Count+:April 1#L990 to April 1,2000. 11"SPACE FOR E ill ilii ERU:With the cor'onavi rus crisis encouraging online shopping,companies from Amazon xom to Wal businessm are in the market fog►war ou-ses(REAL ESTATE QUARTERLY:SPECIAL REPORT),'San Fernando Valley Business Journal,Ap rii 27,2020. SAN DIEGO OFFICE:4666 MISSION GORGE PLACE, SAN DIEGO, CA 92;120 (M)582-0542 42 P.O. BOX 600,507 * SAN DIEGO, CA 921,60 i FARC (619)582-0059 EL CENTRO 0FFICE: 2298 MERRILL CELATER DRI VE, EL CENTR9, CA 92243 * (x 160)352-657:. 2022/03/22 City Council TkAgenda Page 168 of 371 Chula Vista Planning Commission. Paige 6 Pal r k1pgjmj2.acts,- Par,kina f pro blems atAm-azon.f cI'Rbes have been well doicumented: Insufflident parking spaces and the high volumle of last mile! deHvery vans foie ce workers servicing the to look that would otheirwise be usedi by, local residents. fo r parking off'sitg, taking parking spaces: Tmstersities 'ton emberis and staff'have.observed these problems at-numerous Amazofl n fad t ea ,Uni m The OUSM need to park offsite has led to conflicts with workers servicing Amazon.wareh, o Several lawsults filed against Amazon's subcontracted van companies that list Amazon as a Joint employer have previously alleged viol!atiores of wage & our laws because they,weire req uilrod to park and pick up:their delivery vehicles off-site: but Amazon did not compensate themfor the t.irne spent traveling frorn,their offsite parkling locations to theIrworkplaces, o The Issue was ai central rig in that led to a 2019 way lkOLUt of workers in an Amazon warehOUSO. in Minnesota.'-' every 701 Despite,these probilems,the,proposed'piroject wfli onlY include 287 parking spaces–or 1 space per sq.ft.This stands in contrast,to other Amazon last mile projects,currently under!development: ................................................... ..............I.................. . MOM its ................................................ Pe 1830.000 abody,MA 1,s ace per 155 s,q ft ro ..................................... '237 40,113 Westbury, NY 1,s ace per 1:69 sq,ft ............... ........................... 3 Sm1thtow-nY NY per,207:sq ft 09 64�000 -1.1pimm............-......,................................ .......... www GiardenCity NY 1.Rac er 583 sq ft 175 1020,091 Chull al Vilst"i CA 10200 This Pro -ate;Go Jobs .Jec M",Not Cre...,.. od rM 's one is A,prime reason for supporting pr 'eicts such asthl 01 - t h e p ros p eict ofjo bs for loll re A e nt•s.The Pi I a n,n i n g Commission Staff Report notes that"*industrial uses:within Vill'age 3 are:intended to provide for a high-quality working environment and to achieve a harmonious tinixture of land uses. Activities are intended to promote employment opportunities: in manufacturing, seri c., research and development,engineering,and wholesale trade."Chula Vista City:offidals,,however,,may be disappointed in the type ofjobs created,if this Us an Amazon facllity,-, e. at V ........ -es.j ........... 1 ig............. iFii According to Bureau of Labor Statistics data ;for 68 counties where a. large Amazon facility- was opened, the average compensation for the. 'Industry declined more than 6%, In the two years after opening, 5, ornnt :out i it office report from October 20 .o1 d-ted in seiveral "articles fund 0 A UGvemeaby that in the 9 states covered, more.tl'i;an 4,000 Ani�azon employees receive i food assistance, 0 Pre-pandemic research found that.warehouse wo-irkeres in areas with an Ammo n facility earned out 10%less thain sirniflar workers elsewher eg. On.fine Spencling;to Hit a New-Record,"'CBS Nem Transcript,December 2,20,19. Labor Notes,5(,..�pternberr 1.,2019, "News Watch, Rloon�berg, ghLD,!�� A 2w,()., U-S,GovernmentAccountaWpfity 0411ce ort.to t�ie.Ranking Member Ca M rr i ttee On the,Bu dget�1.)s.5 en-ale,,,FE DE RAL SiOCIA L SA F ETY N ET PROG RA Mls: IIIc on s of Fu I I''n rne Worke rs Rely on Fede ra 1;H ea It h Care a n d Food Assista nce P rog ra rn jim'p,ov mvyyy� .�iiiiiii Mux w•,(I - v October 2:020. _z;L,10! 16'rhe Economtst, z n binc -on P i?ijs, a 10 , J nuary 2018. SAN DI Fair Of`FICE,,4666i WSSION GORGE PLACE, S"AN DIEGO, CA 92120 (6:19) ')Ir- ':0, CA 921610 b-9 R0, BOX 600507 SAN E _'G FAX (619)582.-flo ti EL CENTRO OFRM 2.298 MERRMI CENTER DRI.Vr, EIL CENTRO, (3A 9224.3 - (760; 352i-fi571 2022/03/22 City Cound 1"P t'Agenda Page 169 of 371 Cht,jla.data Plairen ing U.)rni-nission Page gua 7: i D r Rates Assgciated �fth A�,ma�zoc�flfties: a OSHA d ata for;2,020 shlows that the! serious In j u, ry rate at Amazon wairelouse s— mea ningworkers as anos0% gr , e were hurt badly enough to miss work or be placed on. light duity wlt 8hihethan th en Jre wai re h o u s i n g in 41�,tst ry;a t 5N9 se r i o us,in ur i e s for e v e ry-1,00 A ni a:z on wo rke rs..'11 12 0 Despite touting m0lions spenton safety, internal data show thiat Amoni leaders 'went, to: great 19 lent h,5 to hid e an ongoing,and worsening,saifi ty crisis at companywareihioar ses across the, U,;Sm A hurn:mazon..Impl ient C Data shows,that,when ArTiazon moves iMto a county,turnover rates for the. entire,county skyrocket—in Just 2, years., a new Amazon faic'1111ty increases the, t urnover rate for warehou ire, and storage eniplo,yees an ies: average of'30%.113 In California, researchers fun that the average turnover rate in " rnaz Aioin" cou ritI for warehouse workers more than doubled in the year between 2011 and 2017,,frog 38.1%to 100.9 0. Conclusion: For the foregoing reasons, we respectfiAlly reqtjest that the Chula Vista Planning Commission re-fraill from approving the project unless and until the community is ltowed greater input into the project,and it goes throughthe CE.QA process, Sincerely, Sal Abria . . soliti l.-Coordinator Teamsters Local 542 ...........mi'mifil............... Thp Washlngtofl Posh 6,,q.,L0j' �gl P,r_�-ri xi q A t y q r J.t P.n 2.0 2 1 1,a'Strafe git.,Orga nizin g Center Prim r A. ................ . .......... mlay w2i, Reveal.flowAq),gQftI!Wjij5A!q.Y r lxi�.septem ber 20,20. Tfie New York Tirnes. it- June 20.2,1., National Employmert Law Project.&rxiAjq!�3 V j nk -M (Ojqtq�k march 202 'AN N.F.130, CA 92120 (61.9)582-0,542 SAN rMEG0 mTTCE,,4666 MI.SSION GORGE PLACE, !S P.O., BOX 600507 - SAN DIEGO, CA 92160 FAX 6 1,9.�5 82-00 5 EE ", 1 e (7 6,0)3,13.2...65 L GN'TR() IFI OCE: 2298 MERFMl CIENIT'R OR11W, R CERTRD, CA 92243 71. UT. ..'4J. 2022/03/22 City Councir.os fAgenda Page 170 of 371 r Disclosure tat m nt Pursuant to Council Policy 101-01, prior to any action Ripon matters theit will require 6scretionary action by the Council, Planning Commission and all other official bodies of the City, a statement of disclosure of certain ownershlp or financial interests, payments, or campaign contributions for a city of Chula lista election must be filed. The following information must be disclosed: 1. List the names of all persons having a financial interest in the property that is the subject of the application or the contract, e.g., owner, applicant, contractor, subcontractor, material supplier, 2. If any person's identified pursuant to(1)above is a corporation or partnership, list the names of all individuals with a$2000 investment In the business (corporation/partnership) entity. . If any person* identified pursuant to(1) above is a non-profit organization or trust, list the names of any person se rvi n g a s d i rector of the non-profit org ani zati on o r as trustee or ben efi cia ry o r trustor of t he trust, 4. Please identify every person, including any agents, employees, ccnsultants, or independent contractors you have assigned to represent you before the City in this matter. . Has any person* associated with this contract had any financial dealings with an official** of the City of Chula Nista as it relates to this contract within the past 12 months. Yes No� w i If lies, briefly describe the nature of the financial interest the official"m a have in this contract. 6. Have you made a contribution of more than $250 within the past twelve (1 2) months to a current membe.� of the Chula Vista City Council No Yes If yes,which Councl l member? 2022/03/22 City Council Post Agenda Page 171 of 371 'iula Vista, Vie of the (3,1ity CJ of' �1, 111ave:YOU provided tnorethan$340(or�,w item of eq�,flvallent value) to an official'," - Urc,,e �of Jncoaie, rnontorir ey , ete al i egal debt, ift, lotc, gari, e ) past twelivei (01.2) months? ('11"his, inck ides be'HIg ZB S O Yes NO If Yes, hi ch official"E-md wh-co,it wais the n,ature ofiten-i provide5d? ........... :::.:.:..::.:...w........ ................... ..... ..................... ........... ........... .xr/ ..... ...... Y: ............_ Sigirmb"ft,ire,of Co:�"itract;or/Appl.ic,r-ii!pit. i "—------------------ ........ W�� tra Am/l_)�mt mmm or"type name ofCon Applicant vrship, tJon, SOCiM CIA), fratern.'a".1 Person. i,s de-fined as: any individua[, firrn, co�parb j6nt- ventUre, assoc:Ja org,an�zzifiion, corporation, estate, 'trust, receiiver, syndllicat e, any other cou nity, city, nlUrilcpafity, district, or- other po _.or 'their grOUP or combination ting as a unit.,litical.subdivis,ion any o Official,'! inclus:, but . is not kfted nito: Maymie or, CminicHl mber, CN11 -a Vista Ret'ib developm.ent corporan mernbw, de I -ty, P Planning Commissibner, member of'a board, comrniss,ion., or coi� iittee of Q mip,Aoyee, or staff members. September 8, 20106 2022/03/22 City Council Post Agenda Page 172 of 371 CHLLA VISTA PLANNING f;,.,,w;..Wry'.r,.;.„•ny.a�;yNN�wv.�..�. r l !'fll l !ff JJJJ COMMISSION 1 � STAFF REPORT .................. February 9, 2022 I'TF TI"TLE Design Review Permit for Heritage Industrial Center,three industrial shell buildings on a 11.6-acre site. Location.: North and northwest of Heritage Road at the intersection of Heritage Road and Santa Maya(Lots 814, 815 and 816 of Map 16160). En.vlron.m.en.ta.]. oy�,ygce The Project was adequately covered in previously certified Final Environmental Impact Report(FEIR 13-01) (Sch No. 2013071077) prepared for the Dtay Ranch University Villages Project Comprehensive Sectional Planning Area(SPA)Plan Amendment and certified by the City Council on December 2,2 014.Thus,no further environmental review is required. Rec(-)m.m.en.ded Acd.on.s Conduct a public hearing and adopt Resolution No.DR21-0007 approving the Design Review for the project; and Resolution No. VAR21-0001 for a Variance to allow an increase in height for a portion of the proposed retaining wall,based on findings and subject to conditions contained therein. SUMMARY Rockefeller Group (the "Applicant") requests approval of plans for three industrial office/warehouse/ecommerce buildings totaling 2 01,2 00 square feet(the"Project").The Project,referred to as Heritage Industrial Center,is located on an existing,previously graded,vacant 11.6-acre site consisting of three parcels, within the Dtay Ranch Village 3 Business Park (the "project site"). The property is owned by HomeFed Village III Master,LLC (the "Property owner"). Zoning for the project site is Industrial (I) per the Dtay Ranch Village 3 and a Portion of Village 4 Sectional Planning Area ("SPA") Plan, and the General Plan designation is Limited Industrial (IL). HOUSING 'T STA'TEMEN'T The Industrial zone is not designated for residential development. The Village 3 North Tentative Map (CVT 16-02) did not allocate any residential units for the project site; therefore, there are no housing units proposed as part of the Project. 2022/03/22 City Council Post Agenda Page 173 of 371 ENVIRONMENTAL E lE The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act(CE QA)and has determined that the Proj ect was adequately covered in previously certified Final Environmental Impact Report (FEIR 13-01) (Sch No. 2013071077) for the Otay Ranch University Villages Project Comprehensive SPA Plan Amendment and certified by the City Council on December 2, 2014. Therefore,no additional environmental review is required. DISCUSSION , 1 Project Site Characteristics: The 11.6-acre project site is located north and northwest of Heritage Road at the intersection of Heritage Road and Santa Maya(Lots 814, 815 and 816 of Map 16160),within the Otay Ranch Village 3 Business Park (Attachment 1 -Location Map). To the north of the site is the County of San Diego Otay Landfill.To the south are existing single-family residential dwellings. To the east is the Republic Services Operations Center, and to the west is the Escaya Self Storage. Table 1 below summaries the surrounding land uses: Table 1 - Project Site and Adjacent Zoning/Land Uses Location General Plan Zoning Current Land Use Proposed Land Use Project IL I Vacant Industrial site North County of San N/A Ota Land Fill N/A Diego y South RM,RMH SF4' Single Family Dwellings N/A RM1 East IL I Escaya Self Storage N/A West IL IP Chula Vista Sanitary Service-Republic Services N/A Operations Center Project Description: The proposed project includes three industrial shell buildings for office and storage/warehouse/ecommerce uses, an outdoor seating area for employees, and landscape improvements. The three industrial shell buildings are comprised of, Building A with 104,900 square feet and 132 parking spaces, Building B with 55,700 square feet and 92 parking spaces and Building C with 40,600 square feet and 63 parking spaces. The project site is located north and northwest of Heritage Road at the intersection of Heritage Road and Santa Maya (Lots 814, 815 and 816 of Map 16160). Each proposed building is situated on an individual parcel, with the main pedestrian entry on the southern building fagades providing access from the parking lot. Loading areas are located at the rear of the buildings,hidden from public view. The project site has two driveway entrances, one proposed on the west side from Heritage Road and one existing on the east side at 2022/03/22 City Council Post Agenda Page 174 of 371 the signalized intersection of Santa Maya and Heritage Road. The project site is separated from Heritage Road by two open space lots which wrap around the three industrial parcels creating a buffer from the public right of way. Building Design The three buildings will have a neutral color palette but will provide high contrast in the finishes selected for aesthetics. These will each be painted, tilt up concrete structures. The painted concrete and metal awnings are durable and will be low maintenance. All materials used in these buildings will be high quality, durable and require low maintenance. To keep with the style of the buildings and to also provide visual interest, 'tower' like features were added to each of the building entries. These entries are five feet taller than the adjacent parapet heights. offices and entries are defined by large storefront systems twenty-four feet in height along with creative architectural forms with contrasting color to enhance the entry. Both the building's design and landscape have been carefully coordinated to provide a cohesive design and provide a sense of pedestrian scale at the ground level of the buildings. Variations in parapet heights and forms will provide interest in character and various shadows. wall planes have been staggered to help draw attention to entries and architectural features. Each building entry was designed to be an inviting space with low overhangs and colorful features for visual cues. Because of the modern design colorful `pop outs' with concrete reveals help emphasize entry areas as well. All roof mounted equipment will be screened by the parapet. No roof mounted equipment will be visible from the site, street or nearby properties and no mechanical equipment or vents shall be placed on the exterior surface. Circulation and Site Access The site design provides adequate circulation for any large truck access and for truck turning and maneuvering throughout the parking lots. Large trucks may enter and exit the site from two driveways onto the public streets and maneuver around any structure on all lots without backing up, as reflected on the site plan. Landscaping/Screening Landscaping creates a focus on site entrances and to the parking lots and entrances of the buildings. All parking will be provided onsite. Parking areas will be screened with landscaping of hedges and trees. Large retaining walls will be screened with vines that will cover the wall fronting Heritage Road. The landscaping provides numerous shrubs and trees to soften the screen walls and retaining walls where possible. An outdoor eating area will be located adjacent to each building with a variety of low shrubs and trees to provide shade while also maintaining views. L ig h ting Exterior lighting will be provided around the buildings and throughout the site to illuminate the parking areas, loading areas, building entrances and pedestrian areas. site fixtures include lighting with photocell sensors and the building lighting will have wall mounted fixtures and recessed can lights under the entries. If,,,11 a g e 13 2022/03/22 City Council Post Agenda Page 175 of 371 All site lighting will be directed downward to minimize the spread of the beam and be consistent with the lighting policies of the City of Chula Vista. All lighting will be hooded and designed to prevent light spillage. Variance A wall height variance is requested for approximately 130 lineal feet of retaining wall at Lot 814. The maximum allowable wall height according to the Village 3 Business Park Design Guidelines is 8.5 feet. The variance requests to exceed the allowable height by 1.5 feet for a maximum exposed height of 10 feet to provide a maintenance access bench at the bottom of wall/top of open space area as required by the City. As a part of the rough grading that has been performed on the project site, there is a seven-foot berm that divides Lot 814 and Lot 815. This berm is proposed to be modified as a part of the proposed development. Lot 814 will require fill material to raise the site above the existing open space slope elevation and provide a smooth transition to the ultimate condition of adjacent Lot 815. A minimum of a 2.5-foot-wide flat maintenance path is required in front of the proposed retaining wall along the Heritage frontage. Providing this maintenance path increases the total exposed height of the proposed retaining wall to 10 feet. This is greater than the 8.5-foot maximum height permitted within the Business Park Design Guidelines.Therefore, a wall height Variance is requested for an approximately 13 0 lineal feet of retaining wall located at Lot 814 with a maximum exposed height of 10 feet. The existing open space (Lot D) fronting Lot 814 has a minimum width of forty (40) feet and a maximum width of eighty (80) feet with a maximum thirty (3 0) foot vertical rise from back of sidewalk to the project site. This open space slope (Lot D) provides visual relief and screening of the proposed private onsite improvements from passing pedestrians and vehicles due to the sight line from the right-of way to the property. P roj ect Analysis: The below table provides the development regulations along with how the proposed project meets these requirements: Table 2: Project Data Table Assessor's Parcel Numbers: 644-061-0100, 644-061-0200, 644-061-0300 Current Zoning: Industrial (I) General Plan Designation: Limited Industrial (IL) Lot Area: 11.6 acres Industrial Development: 201,200 square feet PARKING REQUIRED: PROPOSED PARKING: a g e 4 2022/03/22 City Council Post Agenda Page 176 of 371 Office 1/300 Square Feet("S.F.") warehouse/Storage: 11000 for first Building A: 132 stalls provided 20,000 S.F.* Building A(104,900 S.F.): 119 Electric Vehicle ("EV"): 8 stalls Required stalls Clean Air/Vanpool/EV: 11 stalls Short-term Bicycle: 7 stalls Office = 7,000 SF @ 1/300 = 23 Stalls Warehouse = 97,900 SF @ 1/1000 =98 Building B: 92 stalls provided stalls Building B (55,700 S.F.): 70 Required Electric Vehicle: 6 stalls Stalls Clean Air/Vanpool/EV: 8 stalls Short-term Bicycle: 5 stalls Office = 6,000 SF @ 1/300 = 20 stalls Warehouse = 49,700 SF @ 1/1000 = 50 stalls Building C: 63 stalls provided Building C (40,600 S.F.): 51 Required Electric Vehicle: 4 stalls Stalls Clean Air/Vanpool/EV: 6 stalls Office = 4,000 5F @ 1300 = 37 stalls Short-term Bicycle: 3 stalls Warehouse = 36,600 SF @ 1/1000 = 14 stalls Total Building Area 201,200 S.F. Total Provided = 287 Stalls Total Required Parking Spaces = 237 *(1 space/l,000 square feet ofgross area for the first20,000 square feet devoted to storage.1 space/2,000 square feet for the second 20,000 square feet 1space/4,000 square feet for area in excess of 40,000 square feet) Design Review Permit The Design Review shall comply with the procedures and requirements set forth in Chula Vista Municipal Code Section 19.14.5 82 through 19.14.600,except that the findings and actions of the Planning Commission shall be based upon the provisions of the Dtay Ranch Village 3 SPA. The Design Review process requires a determination that a project is in compliance with the defined standards and guidelines of the Dtay Ranch Village 3 and a Portion of Village 4 Planned Community District Regulations, the Village 3 Business Park Design Guidelines and the Dtay Ranch Village 3 Landscape Master Plan. Per Dtay Ranch Village 3 SPA, Table 8 - Permitted Use Matrix - Business Park District; office, storage warehouses, and distributors are a permitted use. However, Table 13 - Discretionary Approval Matrix requires a Major Design Review(Planning Commission) for projects that include 20,000 square feet or more of industrial building. The Design Review Findings are provided as Enclosure A. If,,,11 a g e 5 2022/03/22 City Council Post Agenda Page 177 of 371 SPA Plan Industrial uses in Village 3 are intended to provide for a high-quality working environment and to achieve a harmonious mixture of land uses. Activities are intended to promote employment opportunities in manufacturing,service,research and development, engineering,and wholesale trade.The Industrial zone is included in the Planned Community District Regulations to reserve appropriately located areas for business and industrial use and protect those areas from residential development and other non-harmonious uses. The project site has been designed to promote sufficient open space around the three proposed industrial structures to protect them from hazard; minimize the impact of industrial operations and noise on nearby residential or commercial uses; and to minimize traffic congestion. The site plan is arranged to support the use along Heritage Road. Parking and circulation,as well as trash and loading areas, are sized appropriately for the proposed project. The buildings are designed with varied architectural planes, and heights to create a cohesive design and provide a sense of pedestrian scale at the ground level of the buildings. Business Park Design Guidelines The purpose of the Business Park Design Guidelines (BPDG) is to provide direction for the design of sites, buildings and landscapes within the Business Park to ensure that the quality of the adopted urban design and architectural concepts established for the overall Dtay Ranch community are maintained. The Design Guidelines identify a theme for the Dtay Ranch Business Park and delineate that identity through streetscape and landscape design, signage programs, and architectural and lighting guidelines. The goal of building design guidelines is to create a consistent,harmonious business park,while allowing for variety and project individuality. while there is no specific architectural style, detail, form, and materials requirement, each property owner is encouraged to work within the context of the Dtay Ranch and Village 3 community, adjacent properties, and individual site in establishing an architectural expression for their property. Variation in parapet heights and forms will provide interest in character and various shadows. wall planes have been staggered to help draw attention to entries and architectural features. Each building entry was designed to be an inviting space with low overhangs and colorful features for visual cues,and modern design colorful`pop outs'with concrete reveals help emphasize entry areas as well.These combined measures show consistency with the BPDG. Landscape Master Plan Consistent with the overall Village 3 Design Plan, an agrarian-inspired landscape theme will be created through a comprehensive landscape plan that addresses outdoor spaces, and the use of a variety of trees, shrubs and groundcovers.The agrarian-inspired landscape design theme is established in the features of the project site with plantings of this character.Various tree types have been selected to provide filtered shade while maintaining a semi-transparent view of the architectural features. Landscaping creates a focus on site entrances and to the parking lots and entrances of the buildings. Parking areas will be screened with landscaping consisting of hedges,trees,and large retaining walls will be screened and softened by vines and other plant material. Variance The granting of a Variance is an administrative act to allow a variation from the strict application of the adopted Village 3 development regulations of a particular zone, and to provide a reasonable use for a property having unique characteristics by virtue of its size,location, design or topographical features. Since the Design Review and Variance are being processed together, and in accordance with the consolidated 2022/03/22 City Council Post Agenda Page 178 of 371 review Council Policy, the entire Project follows the Planning Commission approval process of the Design Review.The Variance Findings are provided in Enclosure B. CONCLUSION Based on the analysis of the proposed project, staff recommends that the Planning Commission approve the proposed project subject to the conditions contained in the resolutions. The proposed project is consistent with the Dtay Ranch Village 3 SPA Plan,the Planned Community District Regulations,the Landscape Master Plan, and the Business Park Design Guidelines. DECISION KE FLI 'T Staff has reviewed the property holdings of the Planning Commission members and has found no property holdings within 1,000 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(7) or (8), for purposes of the Political Reform Act(Cal. Gov't Code§87100, et seq.). Staff is not independently aware and has not been informed by any Planning Commission member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. FISCAL 'T The application fees and processing costs are paid for by the Applicant, resulting in no net fiscal impact to the Development Services Fund or the General Fund. 'TT I-- E 'TS 1 -Location Map 2 - Noise Study 3 -Resolution D R21-0 0 0 7 4-Resolution VAR2 1-0001 5 -Project Plans 6-Department of Toxic Substances Control Letter Staff Contact. Genevieve Hernandez,Senior Planner,Development Services Tiffany Allen,Director of Development Services 2022/03/22 City Council Post Agenda Page 179 of 371 133H5 31111 -- ��`T* 1 16 16 VO'ViSIA vi nHO og sib �r/� 3 a n 1 3 1 H a d Y r /I�i.. 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Kimley-Horn and Associates, Inc. 1100 Town and Country Road, Suite 700 Contact:Mr. Ryan Chiene 714.705.1343 October 2021 2022/03/22 City Council Post Agenda Page 212 of 371 City of Chula Vista Rockefeller Heritage Industrial Center Acoustical Assessment TABLE OF CONTENTS 1 INTRODUCTION 1.1 Project Location .......................................................................................................................................1 1.2 Project Description...................................................................................................................................1 2 ACOUSTIC FUNDAMENTALS 2.1 Sound and Environmental Noise..............................................................................................................5 2.2 Groundborne Vibration............................................................................................................................9 3 REGULATORY SETTING 3.1 State of California...................................................................................................................................11 3.2 Local.......................................................................................................................................................11 4 EXISTING CONDITIONS 4.1 Existing Noise Sources............................................................................................................................14 4.2 Sensitive Receptors................................................................................................................................15 5 SIGNIFICANCE CRITERIA AND METHODOLOGY 5.1 CEQA Threshsolds..................................................................................................................................17 5.2 Methodology..........................................................................................................................................17 6 POTENTIAL IMPACTS AND MITIGATION 6.1 Acoustical Impacts .................................................................................................................................19 7 REFERENCES References..............................................................................................................................................29 TABLES Table1 Typical Noise Levels..................................................................................................................................5 Table 2 Definitions of Acoustical Terms................................................................................................................6 Table 3 Human Reaction and Damage to Buildings for Continuous or Frequent Intermittent Vibrations...........9 Table4 Exterior Noise Limits..............................................................................................................................13 Table5 Interior Noise Limits...............................................................................................................................13 Table 6 Existing Noise Measurements................................................................................................................15 Table 7 Typical Construction Noise Levels..........................................................................................................20 Table 8 Project Construction Noise Levels at Nearest Uses...............................................................................21 Table 9 Project operational Noise Levels...........................................................................................................23 Table 10 Composite Project operational Noise Levels.........................................................................................25 Table 11 Project Traffic Noise Levels....................................................................................................................26 Table 12 Typical Construction Equipment Vibration Levels.................................................................................27 EXHIBITS Exhibit1 Regional Vicinity.......................................................................................................................................2 Exhibit2 Site Vicinity...............................................................................................................................................3 Exhibit3 Conceptual Site Plan ................................................................................................................................4 Exhibit 4 Noise Measurement Locations..............................................................................................................16 Exhibit 5 Project Noise Contours..........................................................................................................................24 APPENDICES Appendix A: Noise Data October 2021 K.1mley)Morn Page I ii 2022103122 City Council Post Agenda Page 213 of 371 City of Chula Vista Rockefeller Heritage Industrial Center Acoustical Assessment LIST of ABBREVIATED TERMS ADT average daily traffic APN Assessor's Parcel Number CEQA California Environmental Quality Act CNEL community equivalent noise level CSMA California Subdivision Map Act CVMC Chula Vista Municipal Code d BA A-weighted sound level dB decibel du/ac dwelling units per acre Ldn day-night noise level Leq equivalent noise level FHWA Federal Highway Administration FTA Federal Transit Administration HVAC heating ventilation and air conditioning Hz hertz i n/sec inches per second Lmax maximum noise level 1-min minimum noise level µPa micropascals PPV peak particle velocity RMS root mean square VdB vibration velocity level October 2021 K.1mley)Morn Page I iii 2022103122 City Council Post Agenda Page 214 of 371 City of Chula Vista Rockefeller Heritage Industrial Center Acoustical Assessment 1 INTRODUCTION This report documents the results of an Acoustical Assessment completed for the Rockefeller Heritage Industrial Center Project ("Project" or "Proposed Project").The purpose of this Acoustical Assessment is to evaluate the potential construction and operational noise and Vibration levels associated with the Project and determine the level of impact the Project would have on the environment. 1.1 Project Location and Setting The Project site is in the southern portion of the City of Chula Vista (City), in San Diego County (County), California; refer to Exhibit 1: Regional Vicinity. The 11.57-acre Project site is located at Assessor's Parcel Numbers (APNs) 644-061-01, -02, and -03, approximately 1,950 feet north of Main Street, directly north of Heritage Road, and approximately one mile south of Olympic Parkway; the site is approximately two miles north of State Route 905 (SR-905) and one 1 mile east of Interstate-805 (1-805); See Exhibit 1 and Exhibit 2: Site Vicinity. The site's existing land use and zoning designation is Limited Industrial (LI). The Project site is located within the Chula Nista Vision 2020 General Plan (Chula Vista General Plan) East Planning Area, Otay Ranch Sub Area,Village 3 North.The immediate surrounding properties consist of the Otay Landfill to the north; commercial uses to the east; residential uses to the south; and industrial uses to the west of the Project site. 1.2 Project Description The Project involves the development of three industrial warehouse buildings (Proposed Buildings A, B, and C)totaling 202,400 square feet with associated facilities including approximately 24 truck docks, 297 vehicle parking spaces (including 43 electric vehicle [EV] parking spaces and 16 ADA-accessible spaces), landscaping, and sidewalk improvements; refer to Exhibit 3: Conceptual Site Plan.The Project applicant is pursuing the Project on a speculative basis and the future occupant(s) are unknown at this time. Therefore, the Project is conservatively assumed to operate 24 hours per day, seven days per week for the purposes of this Acoustical Assessment. Project Circulation Regional access to the Project site would occur from 1-805, SR-905, and State Route 125 (SR-125), and local access would be provided via Heritage Road (a future designated local truck route). Project site ingress and egress would be provided by one full access driveway on Santa Maya and one right-in/right- out driveway access point from Heritage Road. A Class IV bikeway is currently planned for Heritage Road and existing right-of-way would allow for conversion of Class II to Class IV in the future.Thus,the Project is not required to dedicate right-of-way for additional bike lanes.All three of the proposed buildings would also be pedestrian accessible. October 2021 K.1mley)Morn Page 1 1 2022103122 City Council Post Agenda Page 215 of 371