HomeMy WebLinkAbout2021-11-04 CSC Agenda Packet
Date:November 4, 2021
Time:5:15 p.m.
Location:City Hall, Bldg. #C, Conference Room B-129
276 Fourth Avenue, Chula Vista
Welcome to your Civil Service Commission Meeting
The Civil Service Commission has transitioned back to holding live, in-person meetings.
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Pages
1.CALL TO ORDER
2.ROLL CALL
Commissioners Gersten, Sepulveda, Vice Chair Fish and Chair Carbuccia
3.CONSENT CALENDAR
The Commission will enact the Consent Calendar staff recommendations by one
motion, without discussion, unless a Commissioner, a member of the public, or
staff requests that an item be removed for discussion. If you wish to speak on
any item, please fill out a "Request to Speak" form and submit it to the Secretary
prior to the meeting.
3.1.APPROVAL OF MINUTES of October 22, 2021 4
Staff Recommendation:
Approve the minutes.
4.PUBLIC COMMENTS
Persons may address the Commission on any subject matter within the
Commission’s jurisdiction that is not listed as an item on the agenda. State law
generally prohibits the Commission from discussing or taking action on any
issue not included on the agenda, but, if appropriate, the Commission may
schedule the topic for future discussion or refer the matter to staff. If you wish to
speak on any item, please fill out a "Request to Speak" form and submit it to the
Secretary prior to the meeting.
5.ACTION ITEMS
The Item(s) listed in this section of the agenda will be considered individually by
the Commission and are expected to elicit discussion and deliberation. If you
wish to speak on any item, please fill out a "Request to Speak" form and submit
it to the Secretary prior to the meeting.
5.1.CONSIDERATION TO APPROVE THE ADDITION OF THE
FOLLOWING CLASSIFICATION TO THE CLASSIFICATION PLAN PER
THE CIVIL SERVICE RULE 1.02 A (3)
6
Staff Recommendation: Approve the new classification
PROPERTY AND EVIDENCE SUPERVISOR (ACE)
OTHER BUSINESS
6.STAFF COMMENTS
7.CHAIR'S COMMENTS
8.COMMISSIONERS' COMMENTS
2021/11/04 CSC Agenda Page 2 of 9
9.ADJOURNMENT
to the regular meeting on December 2, 2021, at 5:15 p.m.
Materials provided to the Civil Service Commission related to any open-session
item on this agenda are available for public review by contacting the Human
Resources Department at CSC@chulavistaca.gov.
2021/11/04 CSC Agenda Page 3 of 9
1
REGULAR MEETING OF THE CIVIL SERVICE COMMISSION
Meeting Minutes
October 22, 2021, 8:00 a.m.
City Hall, Bldg. #C, Conference Room B-129
276 Fourth Avenue, Chula Vista
Present: Commissioner Gersten, Commissioner Sepulveda, Vice Chair
Fish, Chair Carbuccia
Also Present: Human Resources Manager Dempster, Secretary Ladron de
Guevara
_____________________________________________________________________
1. CALL TO ORDER
A special meeting of the Civil Service Commission of the City of Chula Vista was
called to order at 8:02 a.m. in Conference Room #B129, located in Building C,
276 Fourth Avenue, Chula Vista, California.
2. ROLL CALL
Secretary Ladron de Guevara called the roll.
3. ACTION ITEMS
3.1 CONSIDERATION TO APPROVE THE ADDITION OF THE FOLLOWING
CLASSIFICATION TO THE CLASSIFICATION PLAN PER THE CIVIL
SERVICE RULE 1.02 A (3)
Human Resources Manager Dempster gave a presentation on the item.
Moved by Commissioner Gersten
Seconded by Commissioner Fish
2021/11/04 CSC Agenda Page 4 of 9
2
Yes (4): Chair Carbuccia, Commissioner Sepulveda, Commissioner Fish,
and Commissioner Gersten
Result: Carried (4 to 0)
OTHER BUSINESS
4. STAFF COMMENTS
No comments.
5. CHAIR'S COMMENTS
No comments.
6. COMMISSIONERS' COMMENTS
Commissioner Gersten inquired on any upcoming items in future meetings.
Human Resources Manager Dempster advised of a new classification that will be
on the next regular meeting agenda on November 4, 2021.
7. ADJOURNMENT
The meeting was adjourned at 8:08 a.m.
Minutes prepared by: Felipe Ladron de Guevara, Secretary
_________________________
Felipe Ladron de Guevara, Secretary
2021/11/04 CSC Agenda Page 5 of 9
CITY OF CHULA VISTA
DRAFT
PROPERTY AND EVIDENCE SUPERVISOR
DEFINITION
To plan, organize, direct, and supervise the Evidence Control Unit (ECU) in the Police
Department; to plan prioritize, assign, supervise, and review the work of staff responsible for
receiving, processing, storing, safeguarding, releasing and disposing of police property, evidence
and supplies; to ensure work quality and adherence to established policies and procedures; and
perform other related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This is the supervisory level class in the Property and Evidence Specialist series. The supervisory
level recognizes positions that perform full, first-line supervisory responsibilities including
planning, assigning, and evaluating the work of subordinates and is responsible for a program area
within a work unit or department.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Crime Laboratory Manager. Exercises direct supervision over
assigned staff.
ESSENTIAL FUNCTIONS – Functions may include, but are not limited to, the following:
Plan, organize, direct, and supervise the ECU in the Police Department; plan prioritize, assign,
supervise, and review the work of staff responsible for receiving, processing, storing, safeguarding,
delivering, releasing and disposing of police property, evidence and supplies; and monitor work
activities to ensure compliance with established policies and procedures.
Participate in the selection of staff; provide and/or coordinate staff training; work with employees to
correct deficiencies; implement discipline procedures.
Evaluate operations and activities of assigned responsibilities; recommend improvements and
modifications; prepare and maintain various reports on operations and activities.
Perform regular auditing of records, money, weapons, narcotics, and associated procedures; establish
schedules and methods for providing assigned services; identify resource needs and review needs
with appropriate management staff.
Allocate resources accordingly, participate in the development of goals, objectives, policies, and
procedures; make recommendations for changes and improvements when necessary.
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CITY OF CHULA VISTA
Property and Evidence Supervisor
2
Participate in budget preparation and administration; prepare cost estimates for budget
recommendations; monitor and control expenditures.
Develop, coordinate, and present training to police department staff regarding property and evidence
impound storage or destruction procedures, including new policies and procedures.
Evaluate property and evidence storage needs and methods; develop recommendations to maximize
storage efficiency, safety, shelving, and storage layouts to maximize storage and functionality of
evidence.
Review reports prepared by staff to determine ownership of property to return property to its rightful
owner; make determinations for the proper disposal of evidence following established process.
Review requests to transfer funds from the police department impound account to various individuals
or criminal justice agencies.
Respond to requests from staff, outside law enforcement agencies, and the public regarding the
location and recovery of property and evidence; explain policies and procedures governing the
release of evidence.
Attend and participate in professional group meetings.
Maintain awareness of new trends and developments in the field; recommend and implement new
developments as appropriate into programs.
Testify in court on behalf of the City regarding acquired evidence as necessary.
Build and maintain positive working relationships with co-workers, other City employees, and the
public using principles of good customer service.
Perform other duties related to this position.
MINIMUM QUALIFICATIONS
Knowledge of:
Methods, procedures, principles, practices, operations, and terminology used in property
and evidence handling, recording, preservation, storage, and release; and, the criminal
justice system.
Policies, procedures, laws, rules, and regulations regarding the chain of custody of property
and evidence.
Principles of supervision, training, and performance evaluations.
2021/11/04 CSC Agenda Page 7 of 9
CITY OF CHULA VISTA
Property and Evidence Supervisor
3
Court procedures regarding the handling and storage of evidence.
Records management and inventory techniques.
Storage and inventory methods and procedures.
Office management practices and procedures, including filing and the operation of standard
office equipment.
Proper and safe handling and storage of various kinds of hazardous materials.
Applicable laws, codes, ordinances, and regulations.
Basic mathematics.
English usage, spelling, grammar, and punctuation.
Computer equipment and software applications related to assignment.
Ability to:
Organize, implement, and direct the Police Department’s ECU.
Supervise, train, and evaluate assigned staff.
On a continual basis, know and understand all aspects of the job; intermittently analyze
work papers, reports and special projects; identify and interpret technical and numerical
information; observe and problem solve operational and technical policy and procedures.
Maintain current knowledge of property acquisition, storage and release procedures, rules,
and regulations.
Effectively account for police property and evidence.
Interpret and explain pertinent City and department policies and procedures.
Develop and recommend policies and procedures related to assigned operations.
Read and interpret laws, rules, regulations, court orders and court dispositions.
Use initiative and sound independent judgment within established guidelines.
Organize, prioritize, and coordinate work activities.
Maintain accurate records and files.
Handle hazardous materials safely.
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CITY OF CHULA VISTA
Property and Evidence Supervisor
4
Operate computer equipment and software applications related to assignment.
Coordinate multiple projects and complex tasks simultaneously.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of
work.
Work with various cultural and ethnic groups in a tactful and effective manner.
Experience and Training
Any combination of education and/or experience and training that would likely provide the
required knowledge and abilities is qualifying. A typical way to obtain the knowledge and
abilities would be:
Experience:
Three years of increasingly responsible property and evidence experience in a law
enforcement agency including one year of lead or supervisory experience.
Training:
Equivalent to the completion of the twelfth grade.
License or Certificate
Possession of a valid California driver’s license.
PHYSICAL DEMANDS
On an intermittent basis, sit at desk for long periods of time; intermittently walk, stand, bend,
squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine
manipulation; use telephone and use a keyboard to communicate through written means, review
information and enter/retrieve data; see and read characters on computer screen; and lift 25 lbs. of
weight.
WORKING ENVIRONMENT
Primary work is performed indoors in a carpeted and air -conditioned office environment with
fluorescent lighting and moderate noise level. Some movement is required from office to office
and there is exposure to the external environment when going to outlying offices and storage areas.
Occasional exposure to hazardous items such as firearms, drugs, body fluids, and chemical while
performing duties related to the storage and preservation of evidence. Work is frequently disrupted
by the need to respond to in-person and telephone inquiries.
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