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HomeMy WebLinkAbout2021-04-22 MP COC Minutes .4y���fl CITY OF CHUTAVISTA REGULAR MEETING OF THE MEASURE P CITIZENS' OVERSIGHT COMMITTEE Meeting Minutes April 22, 2021, 6:00 p.m. Virtual, Via Teleconference Present: Committee Members Enriquez, Firsht, Freels, Hunter, Ilyas, Lengyel, Martinez, Redo, Romo, Saldivar, Vigilante, Voorhees, Ziomek and Chair Garcias Absent: Committee Member Sheridan Also Present: Deputy City Manager Broughton, Deputy City Attorney II McDonnell, Director of Finance Bilby, Director of Engineering & Capital Projects Valle, Director of Public Works Little, Director of Community Services Lamb, Assistant Director of Public Works Aguilar, Budget & Analysis Manager Prendell, Fiscal & Management Analyst Remiker, Fiscal & Management Analyst Vargas and Secretary Delap Pursuant to the Governor of the State of California's Executive Order N-29-20, and in the interest of public health and safety during the COVID-19 pandemic, members of the Measure P Citizens' Oversight Committee and staff participated in this meeting via teleconference. All votes were taken by roll call. 1. CALL TO ORDER A regular meeting of the Measure P Citizens' Oversight Committee of the City of Chula Vista was called to order at 6:03 p.m. via teleconference. 1 2. ROLL CALL Secretary Delap called the roll. 3. INTRODUCTIONS 3.1 INTRODUCTION OF NEW COMMITTEE MEMBER(S) New Committee Members Enriquez, Ilyas and Saldivar introduced themselves. 4. CONSENT CALENDAR Chair Garcias called for a 2-minute timer for public comment. Secretary Delap announced no comments were received. 4.1 CONSIDERATION OF EXCUSED ABSENCE(S) 4.2 APPROVAL OF MINUTES of January 28, 2021 Moved by Committee Member Freels Seconded by Committee Member Redo Committee approve the recommended action on the below consent calendar items. Secretary Delap called the roll call vote. Yes: 11 — Committee Members Firsht, Freels, Hunter, Ilyas, Lengyel, Martinez, Redo, Romo, Vigilante, Ziomek and Chair Garcias No: 0 Abstain: 2 — Committee Members Enriquez and Saldivar Carried 11/2 5. PUBLIC COMMENTS Chair Garcias called for a 2-minute timer for public comment. Secretary Delap announced no comments were received. 6. ACTION ITEMS 6.1 CONSIDERATION OF THE PROPOSED FY21-27 MEASURE P SPECNDING PLAN/PROJECT UPDATES Deputy City Manager Broughton gave an overview of the action items. Director of Finance Bilby discussed the plan revenues and pushing projects forward. Director of Public Works Little reviewed the Public Works projects planned for the next two years. Committee members asked questions, staff responded. Director 2 of Community Services Lamb reviewed projects for Community Services. Committee members asked questions, staff responded. Director of Engineering & Capital Projects Valle reviewed Engineering projects. Committee members asked questions, staff responded. Chair Garcias called for a 2-minute timer for public comment. Secretary Delap announced no comments were received. Secretary Delap called the roll call vote. Moved by Committee Member Ilyas Seconded by Committee Member Romo a. Review and comment on the proposed Measure P Spending Plan; and b. Find the Spending Plan consistent with the Council approved Measure P Infrastructure, Facilities and Equipment Expenditure Plan; and c. Recommend City Council approval of the FY21-27 Measure P Spending Plan. Yes: 13 — Committee Members Enriquez, Firsht, Freels, Hunter, Ilyas, Lengyel, Redo, Romo, Saldivar, Vigilante, Voorhees, Ziomek and Chair Garcias No: 1 — Committee Member Martinez Abstain: 0 Carried 13/1 6.2 CONSIDERATION OF THE FY20 MEASURE P INDEPENDENT AUDIT Director of Finance Bilby spoke regarding the audit. Chair Garcias called for a 2-minute timer for public comment. Secretary Delap announced no comments were received. Secretary Delap called the roll call vote. Moved by Committee Member Romo Seconded by Committee Member Ilyas a. Review and comment on the FY20 Measure P Independent Audit; and b. Accept Audit findings that (1) the FY20 Measure P Audit complies with terms of Measure P ordinance and that (2) funds were spent in FY20 in accordance with Measure P Spending Plan; and c. Recommend that staff report Audit findings to City Council. 3 Yes: 14 — Committee Members Enriquez, Firsht, Freels, Hunter, Ilyas, Lengyel, Martinez, Redo, Romo, Saldivar, Vigilante, Voorhees, Ziomek and Chair Garcias No: 0 Abstain: 0 Carried Unanimously 6.3 CONSIDERATION OF THE FINANCE DEPARTMENT REPORT (FISCAL YEAR 2021/22 BUDGET) Director of Finance Bilby spoke regarding the FY22 Proposed Budget. Committee members made comments and asked questions, staff responded. Chair Garcias called for a 2-minute timer for public comment. Secretary Delap announced no comments were received. Committee members made comments. Secretary Delap called the roll call vote. Moved by Committee Member Enriquez Seconded by Committee Member Romo a. Review and comment on the FY20 Finance Department Report; and b. Recommend City Council approval of the FY21/22 Budget. Yes: 13 — Committee Members Enriquez, Firsht, Freels, Hunter, Ilyas, Lengyel, Redo, Romo, Saldivar, Voorhees, Vigilante, Ziomek and Chair Garcias No: 1 — Committee Member Martinez Abstain: 0 Carried 13/1 6.4 CONSIDERATION OF THE DRAFT MEASURE P ANNUAL REPORT Director of Finance Bilby spoke regarding the FY20 report. Chair Garcias commented. Chair Garcias called for a 2-minute timer for public comment. Secretary Delap announced no comments were received. Committee members commented, staff responded. Secretary Delap called the roll call vote. 4 Moved by Committee Member Redo Seconded by Committee Member Freels Approve the Draft Annual Report prepared on the Committee's behalf and request staff schedule the report for presentation to City Council by the Committee Chair. Yes: 13 — Committee Members Enriquez, Firsht, Freels, Hunter, Ilyas, Lengyel, Martinez, Redo, Romo, Saldivar, Vigilante, Ziomek and Chair Garcias No: 1 — Committee Member Voorhees Abstain: 0 Carried 13/1 7. STAFF PRESENTATIONS 7.1 MEASURE P ACCOUNTING AND ADMINISTRATION Director of Finance Bilby reviewed third quarter expenditures. 8. STAFF COMMENTS Deputy City Manager Broughton spoke regarding Committee Member's renewal of terms and thanked them for their participation. He also spoke about the anticipated federal funding and hoped that more information and guidelines will be available for the next meeting. 9. COMMITTEE MEMBERS' COMMENTS Committee Member Hunter said he would not be extending his term and thanked committee members and staff. 10. ADJOURNMENT The meeting was adjourned at 7:43 p.m. Minutes prepared by: Sandi Delap, Secretary S Sandi Delap, Secretary 5