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Home My WebLink About2021/10/26 Post-Meeting Agenda Package REGULAR MEETING OF THE CITY COUNCIL **POST AGENDA** Date:October 26, 2021, 5:00 p.m. Location:Council Chambers, 276 Fourth Avenue, Chula Vista, CA View the Meeting Live in English & Spanish: chulavistaca.gov/councilmeetings AT&T U-verse ch. 99 (San Diego County) Cox ch. 24 (Chula Vista in English only) Welcome to your City Council Meeting The City Council has transitioned back to holding live, in-person meetings. PUBLIC COMMENTS: Public comments may be submitted to the City Council in the following ways: In-Person comments during the meeting. Join us for the City Council meeting at the time and location specified on this agenda to make your comments. • How To Submit eComments: Visit www.chulavistaca.gov/councilmeetings, locate this meeting and click on the comment bubble icon. Click on the item you wish to comment on, then click on "Leave Comment." eComments can be submitted when the agenda is published and until the conclusion of public comments for the agenda item. eComments may be viewed by the City Council and members of the public as they are submitted. If you have difficulty submitting eComments email your comments to: cityclerk@chulavistaca.gov • HOW TO WATCH: Live stream is available at www.chulavistaca.gov/councilmeetings. To switch the video to Spanish, please click on "ES" in the bottom right hand corner. Recorded meetings are also aired on Wednesdays at 7 p.m. (both channels above in English only) and are available on the City's website in English and Spanish. ACCESSIBILITY: Individuals with disabilities or special needs are invited to request modifications or accommodations to access and/or participate in a City meeting by contacting the City Clerk’s Office at cityclerk@chulavistaca.gov or (619) 691-5041 (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. SPEAKER TIME LIMITS: The time allotted for speakers may be adjusted by the Mayor. - Five minutes* for specific items listed on the agenda - Three minutes* for items NOT on the agenda (called to speak during Public Comments) - A group of individuals may select a spokesperson to speak on their behalf on an agenda item, waiving their option to speak individually on the same item. Generally, five minutes are allotted per person, up to a limit of 30 minutes, although the limits may be adjusted. Members of the group must be present. *Individuals who use a translator will be allotted twice the amount of time. GETTING TO KNOW YOUR AGENDA Agenda Sections: CONSENT CALENDAR items are routine items that are not expected to prompt discussion. All items are considered for approval at the same time with one vote. Councilmembers and staff may request items be removed and members of the public may submit a speaker slip if they wish to comment on an item. Items removed from the Consent Calendar are discussed after the vote on the remaining Consent Calendar items. PUBLIC COMMENT provides the public with an opportunity to address the Council on any matter not listed on the agenda that is within the jurisdiction of the Council. In compliance with the Brown Act, the Council cannot take action on matters not listed on the agenda. PUBLIC HEARINGS are held on matters specifically required by law. The Mayor opens the public hearing and asks for presentations from staff and from the proponent or applicant involved (if applicable) in the matter under discussion. Following questions from the Councilmembers, the Mayor opens the public hearing and asks for public comments. The hearing is closed, and the City Council may discuss and take action. ACTION ITEMS are items that are expected to cause discussion and/or action by the Council but do not legally require a Public Hearing. Staff may make a presentation and Councilmembers may ask questions of staff and the involved parties before the Mayor invites the public to provide input. CLOSED SESSION may only be attended by members of the Council, support staff, and/or legal counsel. The most common purpose of a Closed Session is to avoid revealing confidential information that may prejudice the legal or negotiating position of the City or compromise the privacy interests of employees. Closed sessions may be held only as specifically authorized by law. Council Actions: RESOLUTIONS are formal expressions of opinion or intention of the Council and are usually effective immediately. ORDINANCES are laws adopted by the Council. Ordinances usually amend, repeal or supplement the Municipal Code; provide zoning specifications; or appropriate money for specific purposes. Most ordinances require two hearings: an introductory hearing, generally followed by a second hearing at the next regular meeting. Most ordinances go into effect 30 days after the final approval. PROCLAMATIONS are issued by the City to honor significant achievements by community members, highlight an event, promote awareness of community issues, and recognize City employees. 2021/10/26 City Council Post Agenda Page 2 of 346 Pages 1.CALL TO ORDER 2.ROLL CALL 3.PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE 4.SPECIAL ORDERS OF THE DAY 4.1.COVID-19 Update by the City of Chula Vista Emergency Services Manager Marlon King 9 4.2.Presentation of a Proclamation to Public Works Tree Trimmer Supervisor Mike Leake on 40 Years of Service to the City of Chula Vista 4.3.Presentation of a Proclamation Proclaiming October 25, 2021 as Larry Itliong Day in the City of Chula Vista 4.4.Presentation of International Friendship Commission's Video for the 40th Anniversary Commemoration Ceremony with Chula Vista's Sister City Odawara 5.CONSENT CALENDAR (Items 5.1 through 5.10) All items listed under the Consent Calendar are considered and acted upon by one motion. Anyone may request an item be removed for separate consideration. RECOMMENDED ACTION: Council approve the items 5.1.Waive Reading of Text of Resolutions and Ordinances RECOMMENDED ACTION: Approve a motion to read only the title and waive the reading of the text of all resolutions and ordinances at this meeting. 5.2.Consideration of Requests for Excused Absences RECOMMENDED ACTION: Consider requests for excused absences as appropriate. 5.3.City Budget: Various Amendments to the Fiscal Year 2020/21 Year-End Budget to Adjust for Variances and Appropriating Funds for that Purpose 21 Report Number: 21-0173 Location: No specific geographic location Department: Finance Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. 2021/10/26 City Council Post Agenda Page 3 of 346 RECOMMENDED ACTION: Accept the Quarterly Financial Report for the quarter ending June 30, 2021; and adopt a resolution making various amendments to the Fiscal Year 2020/21 budget to adjust for variances and appropriating funds for that purpose. (4/5 vote required) 5.4.Employee Compensation and Positions: Approve the Addition and Deletion of Various Position Titles and Amended Position Counts in Various Departments, a Revised Compensation Schedule, and Budget Amendments 35 Report Number: 21-069 Location: No specific geographic location Department: Human Resources Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Adopt resolutions (A) amending the Compensation Schedule and Classification Plan to reflect the addition and deletion of various position titles and amending the authorized position count in various departments; (B) approving the revised Fiscal Year 2021/22 Compensation Schedule effective November 5, 2021, as required by the California Code of Regulations, Title 2, Section 570.5; and (C) making various amendments to the Fiscal Year 2021/22 budget for appropriating funds therefor (4/5 vote required). 5.5.Grant Award: Accept Grant Agreement with California Office of Traffic Safety 113 Report Number: 21-0174 Location: No specific geographic location Department: Police Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Adopt a resolution accepting $455,000 from the California Office of Traffic Safety and appropriating $352,536 to the Police Grants Section of the Federal Grants Fund for the Selective Traffic Enforcement Program (4/5 Vote Required). 2021/10/26 City Council Post Agenda Page 4 of 346 5.6.Grant Acceptance and Appropriation: Accept Funds from the San Diego Foundation Age Friendly Communities Municipal Grant to Implement a CV Senior Connect Informational Telephone Line for Seniors and Their Caregivers 117 Report Number: 21-0178 Location: No specific geographic location Department: Development Services Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Adopt a resolution accepting grant funds in the amount of $49,850 from the San Diego Foundation Age Friendly Communities Municipal Grant to implement goals in the Communication & Information and Health & Community sections of the Age-Friendly Action Plan, and appropriating funds for that purpose (4/5 Vote Required). 5.7.Auditing Services Agreement: Approve an Agreement with Hinderliter de Llamas (“HdL”) to Provide Sales and Use Tax Auditing Services 122 Report Number: 21-0183 Location: No specific geographic location Department: Finance Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Adopt a resolution approving a sales and use tax audit services agreement with HdL for Fiscal Years 2021/22 and one option to extend for 2022/23. 5.8.Janitorial Services Contract: Award a Contract to Source Facility Solutions for Janitorial Services 144 Report Number: 21-0184 Location: Various City Facilities including – Police Department, Libraries, Recreation Centers Department: Public Works Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required 2021/10/26 City Council Post Agenda Page 5 of 346 RECOMMENDED ACTION: Adopt a resolution awarding a contract for janitorial services to Source Facility Solutions in an amount not to exceed $1,250,000 for up to five years and approve a budget transfer of $165,000 from the Public Works Department’s Personnel Services expense category to the Supplies and Services expense category in the fiscal year 2021-22 budget (4/5 Vote Required). 5.9.Grant Acceptance, Appropriation & Agreement Approval: Accept Grant, Allocate Funds and Approve Agreement with T-Mobile USA to Continue to Provide WiFi Hotspot Service to Disadvantaged Families 182 Report Number: 20-0191 Location: No specific geographic location Department: Community Services – Library Environmental Notice: The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15061(b)(3). RECOMMENDED ACTION: Adopt a resolution accepting Emergency Connectivity Funding in the amount of $480,000, allocating $144,000 from PEG funds, and authorizing the City Manager to renew an agreement with T-Mobile USA to continue providing WiFi hotspot service to disadvantaged families, and appropriating funds for that purpose (4/5 Vote Required). 5.10.Ratification of Appointment: City Manager’s Appointment of the Director of Animal Services – John Skeel 189 Report Number: 21-0207 Location: No specific geographic location Department: Human Resources Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Adopt a resolution ratifying the City Manager’s appointment of John Skeel as the Director of Animal Services. 6.PUBLIC COMMENTS The public may address the Council on any matter within the jurisdiction of the Council but not on the agenda. 6.1.Public Comments Received for 10/26/2021 7.PUBLIC HEARINGS The following item(s) have been advertised as public hearing(s) as required by law. 2021/10/26 City Council Post Agenda Page 6 of 346 7.1.Land Use Amendments: Amendments to the Chula Vista General Plan, the Sunbow II General Development Plan, and the Sunbow II Sectional Planning Area Plan to Rezone an Existing Vacant Parcel from Industrial to Residential Use Resulting in 718 New Units Report Number: 21-0124 Location: Sunbow, southeast corner of Brandywine Avenue and Olympic Parkway Department: Development Services Environmental Notice: Environmental Impact Report (EIR20-0002) has been prepared. RECOMMENDED ACTION: Council continue this item to a future date. 8.ACTION ITEMS The following item(s) will be considered individually and are expected to elicit discussion and deliberation. *8.1.Workforce Housing Policy: Approve a “Workforce Housing Policy” to Enable the City to Consider Joint Power Authority Proposals to Provide Moderate Income Rental Projects 196 Report Number: 21-0180 Location: No specific geographic location Department: Development Services Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. RECOMMENDED ACTION: Adopt a resolution approving a City Council Policy entitled “Workforce Housing Policy to Serve Moderate Income Rental Households.” 8.2.Housing Proposal: Consideration of Proposal to Convert the CasaLago Eastlake Rental Community into “Workforce Housing” via a Joint Powers Agency Agreement With CSCDA Community Improvement Authority 255 Report Number: 21-0181 Location: CasaLago Eastlake - 2816 Cielo Circulo (91915) Department: Development Services Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. 2021/10/26 City Council Post Agenda Page 7 of 346 RECOMMENDED ACTION: Council to provide staff direction on the proposed CasaLago Eastlake (“CasaLago”) Joint Powers Agency Agreement and, if desired, adopt a resolution authorizing the City Manager to enter into a Joint Powers Agency Agreement involving the CSCDA Community Improvement Authority (“Authority”) and the CasaLago property; authorizing the City Manager to execute the related Public Benefit Agreement (subject to further negotiations); and approve the issuance of revenue bonds by the Authority for the purpose of financing the acquisition of the CasaLago Eastlake property. 9.CITY MANAGER’S REPORTS 9.1.Fire Department Ambulance Transport System Update 330 10.MAYOR’S REPORTS 11.COUNCILMEMBERS’ COMMENTS 12.CITY ATTORNEY'S REPORTS 12.1.Charter Project Update on the Charter Review Committee “Charter Project”: A program for “top to bottom” review of the City Charter by the Charter Review Commission (with input from relevant City staff) to identify and, as appropriate, propose revisions to, Charter provisions that are outdated (inconsistent with current best practices), ambiguous (in need of clarification), or misaligned with current state law, for consideration by the City Council. 13.CLOSED SESSION Announcements of actions taken in Closed Sessions shall be made available by noon on the next business day following the Council meeting at the City Attorney's office in accordance with the Ralph M. Brown Act (Government Code 54957.7) 14.ADJOURNMENT to the regular City Council meeting on November 9, 2021 at 5:00 p.m. in the Council Chambers. Materials provided to the City Council related to an open session item on this agenda are available for public review, please contact the Office of the City Clerk at cityclerk@chulavistaca.gov or (619) 691-5041. Sign up at www.chulavistaca.gov to receive email notifications when City Council agendas are published online. 2021/10/26 City Council Post Agenda Page 8 of 346 COVID-19 Update 592 Days Since EOC Activation October 26, 2021 2021/10/26 City Council Post Agenda Page 9 of 346 Bottom Line Upfront 2021/10/26 City Council Post Agenda Page 10 of 346 Case Summary 2021/10/26 City Council Post Agenda Page 11 of 346 Testing Positivity % 2021/10/26 City Council Post Agenda Page 12 of 346 Community Transmission 2021/10/26 City Council Post Agenda Page 13 of 346 Chula Vista Case Rate 2021/10/26 City Council Post Agenda Page 14 of 346 SD County Vaccination Status 2021/10/26 City Council Post Agenda Page 15 of 346 2021/10/26 City Council Post Agenda Page 16 of 346 COVID-19 Vaccinations City of Chula Vista Employees October 26, 2021 Department % Vaccinated Administration 100% Mayor & Council 100% Library 96% Economic Development 95% Information Technology Services 93% Parks and Recreation 92% Finance 90% City Clerk 89% Engineering 88% City Attorney's Office 87% Development Services 87% Human Resources 86% Public Works 86% Animal Care 85% Fire 83% CBAG 83% Police 74% TOTAL 84%2021/10/26 City Council Post Agenda Page 17 of 346 2021/10/26 City Council Post Agenda Page 18 of 346 Vaccines at City Hall •Vaccines are completely FREE •Chula Vista City Hall, Building C •Every Thursday, 1pm -4pm •Appointments available via https://myturn.ca.gov/ •Appointment assistance (619) 476-2397 •Moderna vaccination dates will be added soon. 2021/10/26 City Council Post Agenda Page 19 of 346 COVID-19 Testing in Chula Vista •COVID-19 Testing remains available in Chula Vista •Former Boys and Girls Club, 1301 Oleander Ave •Tues –Sat, 7am- 7pm •Chula Vista City Hall – coming soon •Tentative go live date –November 8 2021/10/26 City Council Post Agenda Page 20 of 346 v . 0 03 P a g e | 1 October 26, 2021 ITEM TITLE City Budget: Various Amendments to the Fiscal Year 2020/21 Year-End Budget to Adjust for Variances and Appropriating Funds for that Purpose Report Number: 21-0173 Location: No specific geographic location Department: Finance Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Accept the Quarterly Financial Report for the quarter ending June 30, 2021; and adopt a resolution making various amendments to the Fiscal Year 2020/21 budget to adjust for variances and appropriating funds for that purpose. (4/5 vote required) SUMMARY This financial report provides an overview of the City’s General Fund financial position through the fourth quarter of Fiscal Year 2020-2021. As part of the Fiscal Year 2020-2021 year-end closing process, staff has reviewed budget to actual reports to identify and remedy potential budget overages at either the category or fund level. Various budget changes (amendments) are needed to align the Fiscal Year 2021 budget with year- end actuals. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required. 2021/10/26 City Council Post Agenda Page 21 of 346 P a g e | 2 BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION The Finance Department’s Budget & Analysis division produces quarterly budget monitoring reports. As part of the fiscal year 2020-2021 fourth quarter year-end process, staff has reviewed budget to actual reports to identify potential budget overages at either the category or fund level. Various budget changes (amendments) are needed to align the budget with year-end actuals as of the date of this report. For government entities, a budget creates a legal framework for spending during the fiscal year. After the budget is approved, circumstances arise that may require adjustments to the approved budget. The City Council Policy No. 220-02 “Financial Reporting and Transfer Authority” permits budget transfers to be completed. Transfers that exceed $15,000 require City Council approval. The City Council may amend the budget at any meeting after the adoption of the budget with a 4/5ths vote. Staff is seeking ap proval for recommended adjustments in the General Fund and various other funds to align budget with year-end actual revenues and expenditures where the actuals have exceeded budget. Actual amounts may vary based on additional year-end closing adjustments. A report on the full results of fiscal year 2020-2021, including audited actual revenues and expenditures, will be provided following the completion of the annual audit and with the presentation of the Annual Comprehensive Financial Report (ACFR) projected for December 2021. Fiscal Year 2020/2021 Budget Adjustments Staff is recommending various adjustments, appropriations, and transfers to City Departmental and Fund budgets that require City Council authorization. General Fund Adjustments In the General Fund, some of the transfers are between expense categories within the same Department and some transfers are between Departments. There are also proposed budget adjustments reflecting increased revenue where needed to address unanticipated expenditure category overages and ensure correct accurate year-end reporting. The recommended budget adjustments are shown in the table below. The overall net cost to the General Fund is a decrease of $0.5 million as a result of the proposed budget adjustments. 2021/10/26 City Council Post Agenda Page 22 of 346 P a g e | 3 While the net cost to the General Fund from the proposed budget adjustments is a decrease of $515,229, there are several key items to note. 1. Various City Departments – Transfer budget of Supplies & Services, Other Expenses, Other Capital, and Utilities to address budget shortfalls and overages. 2. Non-Departmental - Increase expense appropriations by $708,000 for Personnel Services, $1,120,819 for Supplies & Services for Contract Services, and increase revenue appropriations by $7,282,558 for Measure A Sales Tax ($2.2 million), Measure P Sales Tax ($2.2 million), and Property Tax ($2.7 million) actuals that exceeded budget. 3. Non-Departmental - Increase Transfers-Out expense appropriations by $2,192,145 for Measure P actuals that exceeded budget to the Measure P Sales Tax Fund. 4. Non-Departmental - Increase Transfers-Out expense appropriations by $2,192,704 for Measure A actuals that exceeded budget to the Measure A Sales Tax Fund. 5. Non-Departmental - Increase Transfers-Out appropriations by $81,530 to the Chula Vista Bayfront commitment due to higher than budgeted revenues collected for the RV Park in FY2021. Other Fund Adjustments The following recommended adjustments are for funds outside of the General Fund. The proposed adjustments, displayed in the table, have a net cost decrease of approximately $5.2 million to the various identified funds. The proposed adjustments are to impact the fund balances or current year available revenues of the respective noted funds. PERSONNEL SUPPLIES &OTHER OTHER TRANSFERS INTERNAL TOTAL TOTAL SERVICES SERVICES EXPENSES CAPITAL OUT UTILITIES SERVICE EXPENSE REVENUE NET COST GENERAL FUND City Council - (15,090) - (3,190) - (763) - (19,043) - (19,043) Boards & Commissions - (432) - - - - - (432) - (432) City Clerk - 7,375 1,160 - - (24) - 8,511 - 8,511 City Attorney - (118,183) - (3,480) - (264) - (121,927) - (121,927) Administration - (145,475) - - - (263) - (145,738) - (145,738) Information Technology - (262,603) - (28,212) - 1,027 - (289,788) - (289,788) Human Resources - (42,286) - (1,689) - 124 - (43,851) - (43,851) Finance - (127,139) - 959 - (1,175) - (127,355) - (127,355) Non-Departmental 708,000 1,120,819 29,288 - 4,619,353 222,132 - 6,699,591 (7,282,558) (582,967) Animal Care Facility - (34,461) (1,205) (6,282) - 8,092 (17,341) (51,197) - (51,197) Economic Development - (53,482) (35,923) - - (2,760) - (92,165) - (92,165) Development Services - (7,783) (50) - - (694) (11,900) (20,427) - (20,427) Engineering/Capital Projects - (87,836) (40,660) (5,000) - 28,911 (43,238) (147,823) - (147,823) Police - (130,711) (34,664) (20,829) - 277,394 (186,759) (95,569) - (95,569) Fire 1,148,632 (54,933) - 10,902 - 13,326 (62,992) 1,054,935 - 1,054,935 Public Works - 146,440 21,240 26,705 - 46,650 7,604 248,639 - 248,639 Parks and Recreation - (101,450) (4,684) (24,323) - 163,116 (58,812) (26,153) - (26,153) Library - 17,945 (39) - - (65,429) (1,356) (48,879) (14,000) (62,879) TOTAL GENERAL FUND 1,856,632 110,715 (65,537) (54,439) 4,619,353 689,400 (374,794) 6,781,330 (7,296,558) (515,229) General Fund Budget Adjustments Summary - 4th Quarter Fiscal Year 2020/2021 DEPARTMENT 2021/10/26 City Council Post Agenda Page 23 of 346 P a g e | 4 The Other Funds proposed budget adjustments resulting in a net decrease of $5,236,784 are primarily being derived by the following transactions: 1. 2016 Measure P Sales Tax - Increase Transfer-In revenues from the General Fund and grant funding by $2,265,803 for Measure P actuals that exceeded budget. 2. 2018 Measure A Sales Tax - Increase Transfer-In revenues from the General Fund and grant funding by $2,247,296 for Measure A actuals that exceeded budget. 3. Transportation Grants-Gas Tax Fund - Decrease $1,354,266 in appropriations for the following CIP's: $846,735 expense decrease for Pavement Maintenance Program FY22 (STL0455) project; and, $507,531 decrease to RMRA Major Pavement Rehab FY21 (STM0401) project. 4. Advanced Life Support Fund - Decrease revenue appropriations by $1,485,909 due to termination of the service contract with AMR. 5. Transport Enterprise Fund - Increase revenue appropriations by $6,649,889 for revenues collected in FY2021, and increase expense appropriations by $4,463,024 for capital purchases of vehicles & equipment. 6. Long-Term Debt – City of Chula Vista Fund - Increase revenue appropriations by $350,025,000 and increases expense appropriations by $350,017,790 for issuance costs of the 2021 Taxable Pension Obligation Bonds and payment of the FY2021 Unfunded Liability balance with CalPERS. 7. CV Bayfront Finance Authority Fund - Increase revenue appropriations by $81,530 for excess revenues collected and transferred from the General Fund for the RV Park, increase expense appropriations by $315,158 for transfers out to the Capital Improvement Fund and expense appropriations by $81,530 the Supplies & Services budget. DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Other Fund Budget Adjustments Summary - 4th Quarter Fiscal Year 2020/2021 PERSONNEL SUPPLIES &OTHER OTHER CIP INTERNAL TRANSFERS TOTAL TOTAL SERVICES SERVICES EXPENSES CAPITAL BUDGET SERVICE OUT UTILITIES EXPENSE REVENUE NET COST OTHER FUNDS 2016 Measure P Sales Tax - - - - 596 - - - 596 (2,266,399) (2,265,803) Transportation Grants-Gas Tax - - - - (1,354,266) - - - (1,354,266) - (1,354,266) 2018 Measure A Sales Tax - - - - - - - - - (2,247,296) (2,247,296) Advanced Life Support Program - - - - - - - - - 1,485,909 1,485,909 American Rescue Plan Act 2021 - - 30,357 - - - - - 30,357 (53,470) (23,113) Federal Grants 170,000 (31,000) - 31,000 - - - - 170,000 (170,000) - State Grants 7,133 - - - - - - - 7,133 (7,133) - Chula Vista Housing Authority 79,996 (79,996) - - - - - - - - - Public Liability Trust - 49,137 - - - - - - 49,137 - 49,137 Bayfront Special Tax District - 39,420 - - - - - - 39,420 - 39,420 Central Garage Fund - 26,000 - - - - - - 26,000 - 26,000 Living Coast Discovery Center - - - - - - - 24,323 24,323 (20,504) 3,819 CV Elite Athlete Training Ctr - - 249,016 - - - - - 249,016 (53,870) 195,145 Transport Enterprise (18,397) 344,594 479,104 4,463,024 - 12,709 (22,997) - 5,258,038 (6,649,889) (1,391,851) Long Term Debt - City of CV 348,230,708 - 1,787,082 - - - - - 350,017,790 (350,025,000) (7,210) 2017 CREBs LRBs - 59,474 - - - - - - 59,474 (58,812) 663 East H St. AD 87-1 Improvement - - 17,600 - - - - - 17,600 - 17,600 OV Rd Fee Recovery District - - 885 - - - - - 885 - 885 Public Facilities DIF - - - 535 - - - - 535 - 535 CV Bayfront Finance Authority - 81,530 - - - - 233,628 - 315,158 (81,530) 233,628 Capital Improvement Projects - - - - 260,111 - - - 260,111 (260,111) - Residential Construction Tax - - - - - - 14 - 14 - 14 TOTAL OTHER FUNDS 348,469,440$ 489,159$ 2,564,044$ 4,494,559$ (1,093,560)$ 12,709$ 210,645$ 24,323$ 355,171,320$ (360,408,104)$ (5,236,784)$ 2021/10/26 City Council Post Agenda Page 24 of 346 P a g e | 5 Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT The Fourth Quarter Monitoring Report presents revised revenue and expenditure projections as of September 30, 2021. Approval of the resolution amending the fiscal year 2020-2021 budget will result in the following impacts: General Fund – The proposed adjustments have a net cost decrease of $515,229 that includes an increase of expenses by approximately $6,781,330 and an increase of revenues by $7,296,558. Other Funds – The proposed adjustments have a net cost decrease of $5,236,784 to various funds that includes an increase of expenses by approximately $355,171,320 and an increase of revenues by $360,408,104. ONGOING FISCAL IMPACT Staff will review the impacted budgets to identify potential ongoing impacts and may recommend changes during fiscal year 2021-2022. ATTACHMENTS 1. None. Staff Contact: Sarah Schoen, Director of Finance, and Ed Prendell, Budget and Analysis Manager 2021/10/26 City Council Post Agenda Page 25 of 346 RESOLUTION NO. ________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA MAKING VARIOUS AMENDMENTS TO THE FISCAL YEAR 2020/21 BUDGET TO ADJUST FOR VARIANCES AND APPROPRIATING FUNDS THEREFOR (4/5 VOTE REQUIRED) WHEREAS, the City Charter states that at any meeting after the adoption of the budget, the City Council may amend or supplement the budget by a motion adopted by the affirmative votes of at least four members; and WHEREAS, staff has completed the budget review for the quarter ending June 30, 2021 and is recommending a number of budget amendments; and WHEREAS, staff is recommending increasing $6,781,330 in expense appropriations to various departments in the General Fund and increasing revenues appropriations by $7,296,558, resulting in a negative net impact of $515,229 to the General Fund; and WHEREAS, 2016 Measure P Sales Tax Fund, Transportation Sales Tax Fund, 2018 Measure A Sales Tax Fund, American Rescue Plan Act 2021 Fund, Transport Enterprise Fund, and Long-Term Debt – City of Chula Vista Fund will be positively impacted as a result of increased revenue appropriations resulting from the recommended changes; and WHEREAS, the Advanced Life Support Program, Public Liability Trust Fund, Bayfront Special Tax District, Central Garage Fund, Living Coast Discovery Center Fund, CV Elite Athlete Training Center Fund, 2017 CREBs LRBs Fund, East H Street AD 87-1 Improvement Fund, OV Rd Fee Recovery District Fund, Public Facilities DIF Fund, CV Bayfront Finance Authority Fund, and Residential Construction Tax Fund will be negatively impacted due to adjustments that will add appropriations that will be made from the available balances of these funds; and WHEREAS, the recommended adjustments to the Federal Grants Fund, State Grants Fund, Chula Vista Housing Authority Fund, Transportation DIFs, and the Capital Improvement Projects Fund consist of offsetting adjustments between revenue and expenditure categories and are neutral resulting in no net impact to these funds; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it does hereby amend the fiscal year 2020/21 budget and approves the following appropriations and transfers: 2021/10/26 City Council Post Agenda Page 26 of 346 Resolution No. ________ Page 2 Summary of General Fund Appropriations and/or Transfers Summary of Appropriations and/or Transfers for Other Funds Presented by Approved as to form by Sarah Schoen Glen R. Googins Director of Finance City Attorney PERSONNEL SUPPLIES &OTHER OTHER TRANSFERS INTERNAL TOTAL TOTAL SERVICES SERVICES EXPENSES CAPITAL OUT UTILITIES SERVICE EXPENSE REVENUE NET COST GENERAL FUND City Council - (15,090) - (3,190) - (763) - (19,043) - (19,043) Boards & Commissions - (432) - - - - - (432) - (432) City Clerk - 7,375 1,160 - - (24) - 8,511 - 8,511 City Attorney - (118,183) - (3,480) - (264) - (121,927) - (121,927) Administration - (145,475) - - - (263) - (145,738) - (145,738) Information Technology - (262,603) - (28,212) - 1,027 - (289,788) - (289,788) Human Resources - (42,286) - (1,689) - 124 - (43,851) - (43,851) Finance - (127,139) - 959 - (1,175) - (127,355) - (127,355) Non-Departmental 708,000 1,120,819 29,288 - 4,619,353 222,132 - 6,699,591 (7,282,558) (582,967) Animal Care Facility - (34,461) (1,205) (6,282) - 8,092 (17,341) (51,197) - (51,197) Economic Development - (53,482) (35,923) - - (2,760) - (92,165) - (92,165) Development Services - (7,783) (50) - - (694) (11,900) (20,427) - (20,427) Engineering/Capital Projects - (87,836) (40,660) (5,000) - 28,911 (43,238) (147,823) - (147,823) Police - (130,711) (34,664) (20,829) - 277,394 (186,759) (95,569) - (95,569) Fire 1,148,632 (54,933) - 10,902 - 13,326 (62,992) 1,054,935 - 1,054,935 Public Works - 146,440 21,240 26,705 - 46,650 7,604 248,639 - 248,639 Parks and Recreation - (101,450) (4,684) (24,323) - 163,116 (58,812) (26,153) - (26,153) Library - 17,945 (39) - - (65,429) (1,356) (48,879) (14,000) (62,879) TOTAL GENERAL FUND 1,856,632 110,715 (65,537) (54,439) 4,619,353 689,400 (374,794) 6,781,330 (7,296,558) (515,229) General Fund Budget Adjustments Summary - 4th Quarter Fiscal Year 2020/2021 DEPARTMENT Other Fund Budget Adjustments Summary - 4th Quarter Fiscal Year 2020/2021 PERSONNEL SUPPLIES &OTHER OTHER CIP INTERNAL TRANSFERS TOTAL TOTAL SERVICES SERVICES EXPENSES CAPITAL BUDGET SERVICE OUT UTILITIES EXPENSE REVENUE NET COST OTHER FUNDS 2016 Measure P Sales Tax - - - - 596 - - - 596 (2,266,399) (2,265,803) Transportation Grants-Gas Tax - - - - (1,354,266) - - - (1,354,266) - (1,354,266) 2018 Measure A Sales Tax - - - - - - - - - (2,247,296) (2,247,296) Advanced Life Support Program - - - - - - - - - 1,485,909 1,485,909 American Rescue Plan Act 2021 - - 30,357 - - - - - 30,357 (53,470) (23,113) Federal Grants 170,000 (31,000) - 31,000 - - - - 170,000 (170,000) - State Grants 7,133 - - - - - - - 7,133 (7,133) - Chula Vista Housing Authority 79,996 (79,996) - - - - - - - - - Public Liability Trust - 49,137 - - - - - - 49,137 - 49,137 Bayfront Special Tax District - 39,420 - - - - - - 39,420 - 39,420 Central Garage Fund - 26,000 - - - - - - 26,000 - 26,000 Living Coast Discovery Center - - - - - - - 24,323 24,323 (20,504) 3,819 CV Elite Athlete Training Ctr - - 249,016 - - - - - 249,016 (53,870) 195,145 Transport Enterprise (18,397) 344,594 479,104 4,463,024 - 12,709 (22,997) - 5,258,038 (6,649,889) (1,391,851) Long Term Debt - City of CV 348,230,708 - 1,787,082 - - - - - 350,017,790 (350,025,000) (7,210) 2017 CREBs LRBs - 59,474 - - - - - - 59,474 (58,812) 663 East H St. AD 87-1 Improvement - - 17,600 - - - - - 17,600 - 17,600 OV Rd Fee Recovery District - - 885 - - - - - 885 - 885 Public Facilities DIF - - - 535 - - - - 535 - 535 CV Bayfront Finance Authority - 81,530 - - - - 233,628 - 315,158 (81,530) 233,628 Capital Improvement Projects - - - - 260,111 - - - 260,111 (260,111) - Residential Construction Tax - - - - - - 14 - 14 - 14 TOTAL OTHER FUNDS 348,469,440$ 489,159$ 2,564,044$ 4,494,559$ (1,093,560)$ 12,709$ 210,645$ 24,323$ 355,171,320$ (360,408,104)$ (5,236,784)$ 2021/10/26 City Council Post Agenda Page 27 of 346 4TH QUARTER BUDGET REPORT FISCAL YEAR 2020-2021 2021/10/26 City Council Post Agenda Page 28 of 346 Fiscal Year 2020-21 Budgetary Notes •Staff projects a $3.4 million General Fund surplus for FY 2021, which represents 1.6% of the General Fund budget –Driven by surprisingly strong property and sales tax related revenues (Sales and Use Tax, Measure A Sales Tax, and Measure P Sales Tax) •Actual revenues and expenditures figures are based on transactions recorded as of October 2021; figures may change based on year-end accounting adjustments to complete the Annual Comprehensive Financial Report (ACFR) 22021/10/26 City Council Post Agenda Page 29 of 346 Fiscal Year 2020-21 Summary 32021/10/26 City Council Post Agenda Page 30 of 346 Fiscal Year 2020-21 Fourth Quarter Adjustments General Fund Significant Budget Adjustments •Various City Departments –Transfer budget of Supplies & Services, Other Expenses, Other Capital, and Utilities categories to address budget shortfalls and overages. •Non-Departmental –Increase expenses by $1.9 million for Personnel Services, $0.7 million for Utilities, and increase revenues by $7.3 million for higher than budgeted actual revenues •Measure A Sales Tax: $2.2 million revenues above budget •Measure P Sales Tax: $2.2 million revenues above budget •Property Tax: $2.7 million above budget –Increase Transfers-Out expenses by $4.6 million •To Measure A Sales Tax Fund: $2.2 million •To Measure P Sales Tax Fund: $2.2 million •To Chula Vista Bayfront Finance Authority Fund: $82K for RV Park actuals that exceeded budget •Net Cost decrease for the General Fund of $515,229 42021/10/26 City Council Post Agenda Page 31 of 346 Fiscal Year 2020-21 Fourth Quarter Adjustments Other Funds Significant Budget Adjustments •2016 Measure P Sales Tax -Increase Transfer-In revenues from the General Fund and grants by $2.3 million for Measure P actual revenues that exceeded budget. •2018 Measure A Sales Tax -Increase Transfer-In revenues from the General Fund and grants by $2.2 million for Measure A actual revenues that exceeded budget. •Transportation Grants-Gas Tax Fund -Decrease expenses by $1.4 million for two capital improvement projects related to road maintenance. •Advanced Life Support Fund -Decrease revenues by $1.5 million due to termination of the service contract with AMR. •Transport Enterprise Fund -Increase revenues by $6.6 million and expenses by $4.5 million for capital purchases of vehicles & equipment. •Long-Term Debt –City of Chula Vista Fund -Increase revenues and expenses by $350 million for issuance costs of the 2021 Taxable Pension Obligation Bonds and payment of the FY2021 Unfunded Accrued Liability (UAL) balance with CalPERS. •Net Cost decrease for the Other Funds of $5,236,784 52021/10/26 City Council Post Agenda Page 32 of 346 Next Steps December 2021 •Fiscal Year 2022 First Quarter Financial Report Dec 2021/January 2022 •Presentation of the Fiscal Year 2021 Annual Comprehensive Financial Report January/February 2022 •Mid-Year Fiscal Year 2022 Budget Review (Fiscal Year 2022 Second Quarter Financial Report) •Develop Fiscal Year 2023 Baseline Budget; include changes from Mid-Year Budget Review March 2022 •City Council Workshop: FY 2023 Budget Projection Discussion, Updated LTFP Discussion April 2022 •Preliminary City Manager Proposed Budget Council Discussion Item •Fiscal Year 2022 Third Quarter Financial Report May 2022 •Hold public workshop(s) to provide overview of Fiscal Year 2023 proposed budget •City Manager Proposed Budget document submitted to Council •City Council: Present Fiscal Year 2023 All Funds Budget and CIP Overview June 2022 •Public Hearing and Recommend Council adoption of Proposed FY 2023 Budget (All Funds) 62021/10/26 City Council Post Agenda Page 33 of 346 City Council Comments/Feedback 2021/10/26 City Council Post Agenda Page 34 of 346 v . 0 03 P a g e | 1 October 26, 2021 ITEM TITLE Employee Compensation and Positions: Approve the Addition and Deletion of Various Position Titles and Amended Position Counts in Various Departments, a Revised Compensation Schedule, and Budget Amendments Report Number: 21-069 Location: No specific geographic location Department: Human Resources Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Adopt resolutions (A) amending the Compensation Schedule and Classification Plan to reflect the addition and deletion of various position titles and amending the authorized position count in various departments; (B) approving the revised Fiscal Year 2021/22 Compensation Schedule effective November 5, 2021, as required by the California Code of Regulations, Title 2, Section 570.5; and (C) making various amendments to the Fiscal Year 2021/22 budget for appropriating funds therefor (4/5 vote required). SUMMARY In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing the addition and deletion of certain classifications. Staff is also recommending approval of the revised Fiscal Year 2021-2022 Compensation Schedule effective November 5, 2021. 2021/10/26 City Council Post Agenda Page 35 of 346 P a g e | 2 ENVIRONMENTAL REVIEW Environmental Notice The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Environmental Determination The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required. BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION 1. Classification Plan Changes Civil Service Rule 1.02(A), which applies to the City’s classified positions, provides for necessary reviews and changes so that the City’s classification plan is kept current, and that changes in existing classes, the establishment of new classes, or the abolition of classes are properly reflected in the classification plan. In an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing certain position changes. The following identifies the affected positions and proposed changes. Department Position Title FTE Administration Management Analyst I (City Manager’ Office) 1.00 Economic Development Economic Development Specialist I -1.00 Animal Care Facility Management Analyst II 1.00 Office Specialist -0.50 Animal Control Officer 0.50 Development Services (Housing Authority) Management Analyst II 2.00 Senior Planner 1.00 Development Services (Development Services Fund) Senior Planner -1.00 2021/10/26 City Council Post Agenda Page 36 of 346 P a g e | 3 Department Position Title FTE Public Works Building Project Supervisor -2.00 Building Project Manager 1.00 Building Services Manager 1.00 Police (City Jail Fund) Detentions Supervisor 2.00 Police Services Officer Supervisor -2.00 Detentions Officer 12.00 Police Services Officer -12.00 Engineering Engineering Technician II – Frozen -1.00 Management Analyst II 1.00 Total City-Wide Position Changes (Net Increase/Decrease) 3.00 Summary of New and Updated Classifications Position Title Bargaining Group Bi-Weekly E Step Chief Information Security Officer Senior Management $5,394.42 Management Analyst I (City Manager’s Office) Unclassified Confidential $3,026.97 Building Services Manager Mid-Management $5,035.23 Detentions Officer ACE $2,673.18 Detentions Supervisor ACE $3,074.16 Landscape Inspector ACE $3,356.20 Senior Landscape Inspector ACE $3,859.62 2. Compensation Schedule Requirement California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements and be approved by the governing body in accordance with the requirements of the applicable public meeting laws. The Fiscal Year 2021-2022 Compensation Schedule ("Compensation Schedule") was approved by the City Council at their meeting of September 14, 2021. This item ensures continued compliance with California Code of Regulations, Title 2, Section 570.5, by ensuring the City has an up-to-date, publicly approved Compensation Schedule. 2021/10/26 City Council Post Agenda Page 37 of 346 P a g e | 4 3. Resolutions Approval of Resolution A will approve the addition and deletion of various position titles in the Classification Plan and Compensation Schedule and amend the authorized position count in various departments with a net increase in authorized staffing. Approval of Resolution B will approve the revised Fiscal Year 2021-2022 Compensation Schedule effective November 5, 2021, to reflect the position titles and salaries for Chief Information Security Officer, Management Analyst I (City Manager’s Office), Building Services Manager, Detentions Officer, Detentions Supervisor, Landscape Inspector, and Senior Landscape Inspector and the deletion of the position titles of Police Services Officer and Police Services Officer Supervisor. Approval of Resolution C will amend the budget and appropriate funds therefor. DECISION-MAKER CONFLICT Staff has determined that the action contemplated by this item is ministerial, secretarial, manual, or clerical in nature and, as such, does not require the City Council members to make or participate in making a governmental decision, pursuant to California Code of Regulations Title 2, section 18702.4(a). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT The net impact to the General Fund in the current fiscal year is $147,670 and will be offset by anticipated salary savings. Therefore, the only appropriation requested is a transfer of $70,129 from Economic Development to Administration as reflected in the table below. The net impact to the Chula Vista Housing Authority in the current fiscal year is $157,312 and will be funded from available fund balance. Staff is requesting proposed budgetary adjustments of $157,312 reflected in the table below. 2021/10/26 City Council Post Agenda Page 38 of 346 P a g e | 5 ONGOING FISCAL IMPACT The ongoing costs associated with these proposed changes are estimated at approximately $213,301 to the General Fund and $227,228 to the Chula Vista Housing Authority. The overall cost will increase along with future cost of living adjustments and benefit changes. The costs will be incorporated into the baseline personnel budgets of the respective departments in future fiscal years. ATTACHMENTS 1. Revised Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Staff Contact: Courtney Chase, Director of Human Resources/Risk Management 2021/10/26 City Council Post Agenda Page 39 of 346 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AMENDING THE COMPENSATION SCHEDULE AND CLASSIFICATION PLAN TO REFLECT THE ADDITION AND DELETION OF VARIOUS POSITION TITLES AND AMENDING THE AUTHORIZED POSITION COUNT IN VARIOUS DEPARTMENTS WITH AN INCREASE IN AUTHORIZED STAFFING WHEREAS, Civil Service Rule 1.02(A), which applies to the City’s classified positions, provides for necessary reviews and changes so that the City’s classification plan is kept current, and that changes in existing classes, the establishment of new classes or the abolition of classes are properly reflected in the classification plan; and WHEREAS, in an effort to address the needs of various departments and the City's workforce, the Human Resources Department, in conjunction with the affected departments, is proposing certain position changes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves the following changes to the Fiscal Year 2021-2022 authorized position counts with an increase in authorized staffing: Department Position Title FTE Administration Management Analyst I (City Manager’ Office) 1.00 Economic Development Economic Development Specialist I -1.00 Animal Care Facility Management Analyst II 1.00 Office Specialist -0.50 Animal Control Officer 0.50 Development Services (Housing Authority) Management Analyst II 2.00 Senior Planner 1.00 Development Services (Development Services Fund) Senior Planner -1.00 Public Works Building Project Supervisor -2.00 Building Project Manager 1.00 Building Services Manager 1.00 2021/10/26 City Council Post Agenda Page 40 of 346 Department Position Title FTE Police (City Jail Fund) Detentions Supervisor 2.00 Police Services Officer Supervisor -2.00 Detentions Officer 12.00 Police Services Officer -12.00 Engineering Engineering Technician II – Frozen -1.00 Management Analyst II 1.00 Total City-Wide Position Changes (Net Increase/Decrease) 3.00 Presented by Approved as to form by Courtney Chase Glen R. Googins Director of Human Resources /Risk Management City Attorney 2021/10/26 City Council Post Agenda Page 41 of 346 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE REVISED FISCAL YEAR 2021-2022 COMPENSATION SCHEDULE EFFECTIVE NOVEMBER 5, 2021, AS REQUIRED BY CALIFORNIA CODE OF REGULATIONS, TITLE 2, SECTION 570.5 WHEREAS, California Code of Regulations, Title 2, Section 570.5 requires that, for purposes of determining a retiring employee's pension allowance, the pay rate be limited to the amount listed on a pay schedule that meets certain requirements and be approved by the governing body in accordance with the requirements of the applicable public meeting laws; and WHEREAS, the Fiscal Year 2021-2022 Compensation Schedule ("Compensation Schedule") was approved by the City Council at their meeting of September 14, 2021; and WHEREAS, any changes including but not limited to, across-the-board increases, classification changes and salary adjustments approved subsequent to this date, will be reflected on a revised Compensation Schedule and submitted to Council approval; and WHEREAS, the revised Fiscal Year 2021-2022 Compensation Schedule effective November 5, 2021, will reflect the position titles and salaries for Chief Information Security Officer, Management Analyst I (City Manager’s Office), Building Services Manager, Detentions Officer, Detentions Supervisor, Landscape Inspector, and Senior Landscape Inspector and the deletion of the position titles of Police Services Officer and Police Services Officer Supervisor. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it hereby does adopt, as required by California Code of Regulations Title 2, Section 570.5, the revised Fiscal Year 2021-2022 Compensation Schedule effective November 5, 2021, a copy of which is available in the City Clerk’s Office, to reflect: to reflect the position titles and salaries for Chief Information Security Officer, Management Analyst I (City Manager’s Office), Building Services Manager, Detentions Officer, Detentions Supervisor, Landscape Inspector, and Senior Landscape Inspector and the deletion of the position titles of Police Services Officer and Police Services Officer Supervisor. Presented by Approved as to form by Courtney Chase Glen R. Googins Director of Human Resources /Risk Management City Attorney 2021/10/26 City Council Post Agenda Page 42 of 346 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA MAKING VARIOUS AMENDMENTS TO THE FISCAL YEAR 2021/22 BUDGET FOR APPROPRIATING FUNDS THEREFOR (4/5 VOTE REQUIRED) WHEREAS, the City Charter states that at any meeting after the adoption of the budget, the City Council may amend or supplement the budget by a motion adopted by the affirmative votes of at least four members; and WHEREAS, staff is recommending transferring $70,129 in expense appropriations to multiple departments in the General Fund resulting in no net fiscal impact; and WHEREAS, staff is recommending $157,312 in expense appropriations to the Development Services Department in the Chula Vista Housing Authority Fund that will be funded from available fund balance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it hereby amend the fiscal year 2021/22 budget and approves the following appropriations: Summary of General Fund Appropriations Summary of Appropriations for Other Funds Presented by Approved as to form by Courtney Chase Glen R. Googins Director of Human Resources /Risk Management City Attorney General Fund Budget Adjustments Summary Department Personnel Services Total Expense Administration Dept.70,129$ 70,129$ Economic Development Dept.(70,129) (70,129) TOTAL GENERAL FUND -$ -$ Other Funds Budget Adjustments Summary Department Personnel Services Total Expense Chula Vista Housing Authority Fund (Development Services Dept.)157,312$ 157,312$ TOTAL OTHER FUNDS 157,312$ 157,312$ 2021/10/26 City Council Post Agenda Page 43 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 1 of 69 Approved and Adopted: Resolution No. 3633 CONF ACCOUNTANT 0 29.70 2,376.11 1 31.19 2,494.92 2 32.75 2,619.66 3 34.38 2,750.65 4 36.10 2,888.18 3641 ACE ACCOUNTING ASSISTANT 0 21.99 1,759.04 1 23.09 1,846.99 2 24.24 1,939.36 3 25.45 2,036.30 4 26.73 2,138.12 3643 CONF ACCOUNTING TECHNICIAN 0 25.53 2,042.72 1 26.81 2,144.85 2 28.15 2,252.09 3 29.56 2,364.70 4 31.04 2,482.93 3675 ACE ACCOUNTING TECHNICIAN 0 25.53 2,042.72 1 26.81 2,144.85 2 28.15 2,252.09 3 29.56 2,364.70 4 31.04 2,482.93 3647 CONF ACCOUNTING TECHNICIAN II 0 27.81 2,225.19 1 29.21 2,336.44 2 30.67 2,453.26 3 32.20 2,575.93 4 33.81 2,704.73 3677 ACE ACCOUNTING TECHNICIAN II 0 27.81 2,225.19 1 29.21 2,336.44 2 30.67 2,453.26 3 32.20 2,575.93 4 33.81 2,704.73 3645 ACE ACCOUNTS PAYABLE SUPERVISOR 0 31.99 2,558.95 1 33.59 2,686.91 2 35.27 2,821.25 3 37.03 2,962.31 4 38.88 3,110.41 2021/10/26 City Council Post Agenda Page 44 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 2 of 69 Approved and Adopted: Resolution No. 0181 ACE ADMINISRATIVE TECHNICIAN 0 27.17 2,173.77 1 28.53 2,282.47 2 29.96 2,396.58 3 31.46 2,516.41 4 33.03 2,642.24 0149 CONF ADMINISTRATIVE SECRETARY 0 27.17 2,173.77 1 28.53 2,282.47 2 29.96 2,396.58 3 31.46 2,516.41 4 33.03 2,642.24 0179 ACE ADMINISTRATIVE SECRETARY 0 27.17 2,173.77 1 28.53 2,282.47 2 29.96 2,396.58 3 31.46 2,516.41 4 33.03 2,642.24 0180 UCHR ADMINISTRATIVE SECRETARY 0 27.17 0.00 1 28.53 0.00 2 29.96 0.00 3 31.46 0.00 4 33.03 0.00 0154 CONF ADMINISTRATIVE SECRETARY-MAYOR 0 27.17 2,173.77 1 28.53 2,282.47 2 29.96 2,396.58 3 31.46 2,516.41 4 33.03 2,642.24 0215 SM ADMINISTRATIVE SERVICES MGR 0 48.27 3,861.56 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 58.67 4,693.75 5316 UCHR ANIMAL CARE AIDE 0 0.00 0.00 1 0.00 0.00 2 14.61 0.00 3 15.34 0.00 4 16.10 0.00 2021/10/26 City Council Post Agenda Page 45 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 3 of 69 Approved and Adopted: Resolution No. 5343 ACE ANIMAL CARE SPECIALIST 0 19.72 1,577.27 1 20.70 1,656.13 2 21.74 1,738.93 3 22.82 1,825.89 4 23.96 1,917.18 5344 UCHR ANIMAL CARE SPECIALIST 0 19.72 0.00 1 20.70 0.00 2 21.74 0.00 3 22.82 0.00 4 23.96 0.00 5319 ACE ANIMAL CARE SUPERVISOR 0 27.38 2,190.21 1 28.75 2,299.72 2 30.18 2,414.71 3 31.69 2,535.45 4 33.28 2,662.21 5303 ACE ANIMAL CONTROL OFFICER 0 23.66 1,892.71 1 24.84 1,987.34 2 26.08 2,086.72 3 27.39 2,191.06 4 28.76 2,300.62 5305 UCHR ANIMAL CONTROL OFFICER 0 23.66 0.00 1 24.84 0.00 2 26.08 0.00 3 27.39 0.00 4 28.76 0.00 5304 ACE ANIMAL CONTROL OFFICER SUPVR 0 27.21 2,176.63 1 28.57 2,285.45 2 30.00 2,399.72 3 31.50 2,519.71 4 33.07 2,645.71 5309 ACE ANIMAL SERVICES SPECIALIST 0 21.51 1,720.66 1 22.58 1,806.69 2 23.71 1,897.02 3 24.90 1,991.88 4 26.14 2,091.46 2021/10/26 City Council Post Agenda Page 46 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 4 of 69 Approved and Adopted: Resolution No. 3083 MM APPLICATIONS SUPPORT MANAGER 0 44.33 3,546.37 1 46.55 3,723.68 2 48.87 3,909.87 3 51.32 4,105.37 4 53.88 4,310.63 3088 PROF APPLICATIONS SUPPORT SPEC 0 38.62 3,089.39 1 40.55 3,243.86 2 42.58 3,406.05 3 44.70 3,576.35 4 46.94 3,755.17 7741 ACE AQUARIST 0 24.49 1,959.25 1 25.71 2,057.18 2 27.00 2,160.04 3 28.35 2,268.06 4 29.77 2,381.46 7579 ACE AQUATIC SUPERVSIOR I 0 25.38 2,030.17 1 26.65 2,131.67 2 27.98 2,238.26 3 29.38 2,350.17 4 30.85 2,467.68 7577 ACE AQUATIC SUPERVSIOR II 0 27.91 2,233.18 1 29.31 2,344.84 2 30.78 2,462.08 3 32.31 2,585.19 4 33.93 2,714.45 7575 ACE AQUATIC SUPERVSIOR III 0 32.10 2,568.16 1 33.71 2,696.57 2 35.39 2,831.40 3 37.16 2,972.96 4 39.02 3,121.61 5011 SM ASSISTANT CHIEF OF POLICE 0 68.40 5,472.03 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 83.14 6,651.29 2021/10/26 City Council Post Agenda Page 47 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 5 of 69 Approved and Adopted: Resolution No. 2405 SM ASSISTANT CITY ATTORNEY 0 74.49 5,959.37 1 78.22 6,257.36 2 82.13 6,570.22 3 86.19 6,895.07 4 90.55 7,243.66 2210 SM ASSISTANT CITY CLERK 0 43.24 3,458.90 1 45.40 3,631.86 2 47.67 3,813.45 3 50.05 4,004.10 4 52.56 4,204.42 2707 EXEC ASSISTANT CITY MANAGER 0 96.38 7,710.38 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 116.42 9,313.75 4040 SM ASSISTANT DIR OF DEVLPMNT SVCS 0 74.61 5,968.72 1 0.00 0.00 2 82.65 6,611.87 3 86.78 6,942.47 4 90.69 7,255.03 6008 SM ASSISTANT DIR OF ENGINEERING 0 66.94 5,355.14 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 80.82 6,465.21 3604 SM ASSISTANT DIR OF FINANCE 0 72.72 5,817.36 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 87.79 7,023.26 3304 SM ASSISTANT DIR OF HR 0 63.62 5,089.32 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 76.34 6,107.18 2021/10/26 City Council Post Agenda Page 48 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 6 of 69 Approved and Adopted: Resolution No. 6322 SM ASSISTANT DIR OF PUBLIC WORKS 0 68.28 5,462.24 1 0.00 0.00 2 0.00 0.00 3 80.61 6,448.52 4 82.43 6,594.51 6015 WCE ASSISTANT ENGINEER 0 36.55 2,924.00 1 38.38 3,070.20 2 40.30 3,223.72 3 42.31 3,384.90 4 44.43 3,554.14 6289 WCE ASSISTANT LAND SURVEYOR 0 36.55 2,924.00 1 38.38 3,070.20 2 40.30 3,223.72 3 42.31 3,384.90 4 44.43 3,554.14 4749 WCE ASSISTANT PLAN CHECK ENGINEER 0 36.55 2,924.00 1 38.38 3,070.20 2 40.30 3,223.72 3 42.31 3,384.90 4 44.43 3,554.14 4439 ACE ASSISTANT PLANNER 0 32.66 2,612.90 1 34.29 2,743.55 2 36.01 2,880.73 3 37.81 3,024.76 4 39.70 3,176.00 3635 CONF ASSOCIATE ACCOUNTANT 0 32.67 2,613.72 1 34.31 2,744.41 2 36.02 2,881.63 3 37.82 3,025.71 4 39.71 3,177.00 6017 WCE ASSOCIATE ENGINEER 0 42.03 3,362.59 1 44.13 3,530.72 2 46.34 3,707.27 3 48.66 3,892.63 4 51.09 4,087.25 2021/10/26 City Council Post Agenda Page 49 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 7 of 69 Approved and Adopted: Resolution No. 6287 WCE ASSOCIATE LAND SURVEYOR 0 42.03 3,362.59 1 44.13 3,530.72 2 46.34 3,707.27 3 48.66 3,892.63 4 51.09 4,087.25 4747 WCE ASSOCIATE PLAN CHECK ENGINEER 0 42.03 3,362.59 1 44.13 3,530.72 2 46.34 3,707.27 3 48.66 3,892.63 4 51.09 4,087.25 4437 ACE ASSOCIATE PLANNER 0 35.93 2,874.19 1 37.72 3,017.90 2 39.61 3,168.80 3 41.59 3,327.24 4 43.67 3,493.60 5123 ACE AUTOMATED FINGERPRINT TECH 0 21.81 1,744.93 1 22.90 1,832.18 2 24.05 1,923.79 3 25.25 2,019.98 4 26.51 2,120.98 3404 MMCF BENEFITS MANAGER 0 48.98 3,918.28 1 51.43 4,114.21 2 54.00 4,319.92 3 56.70 4,535.91 4 59.53 4,762.70 3406 UCHR BENEFITS MANAGER 0 48.98 0.00 1 51.43 0.00 2 54.00 0.00 3 56.70 0.00 4 59.53 0.00 2222 SM BUDGET AND ANALYSIS MANAGER 0 56.00 4,479.84 1 58.80 4,703.83 2 62.16 4,972.62 3 65.27 5,221.26 4 68.07 5,445.27 2021/10/26 City Council Post Agenda Page 50 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 8 of 69 Approved and Adopted: Resolution No. 4769 MM BUILDING INSPECTION MANAGER 0 44.31 3,544.56 1 46.52 3,721.79 2 48.85 3,907.88 3 51.29 4,103.28 4 53.86 4,308.44 4771 ACE BUILDING INSPECTOR I 0 31.38 2,510.12 1 32.95 2,635.63 2 34.59 2,767.41 3 36.32 2,905.78 4 38.14 3,051.07 4773 ACE BUILDING INSPECTOR II 0 34.51 2,761.14 1 36.24 2,899.20 2 38.05 3,044.15 3 39.95 3,196.38 4 41.95 3,356.19 4775 ACE BUILDING INSPECTOR III 0 37.97 3,037.25 1 39.86 3,189.12 2 41.86 3,348.58 3 43.95 3,516.00 4 46.15 3,691.80 4780 SM BUILDING OFFICIAL/CODE ENF MGR 0 67.74 5,418.86 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 82.33 6,586.68 6412 PROF BUILDING PROJECT MANAGER 0 43.11 3,448.57 1 45.26 3,620.99 2 47.53 3,802.04 3 49.90 3,992.15 4 52.40 4,191.75 6402 MM BUILDING SERVICES MANAGER 0 51.78 4,142.50 1 54.37 4,349.62 2 57.09 4,567.10 3 59.94 4,795.46 4 62.94 5,035.23 2021/10/26 City Council Post Agenda Page 51 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 9 of 69 Approved and Adopted: Resolution No. 6669 ACE BUILDING SERVICES SUPERVISOR 0 30.34 2,426.91 1 31.85 2,548.25 2 33.45 2,675.67 3 35.12 2,809.45 4 36.87 2,949.93 4505 ACE BUSINESS LICENSE REPRESENTATIV 0 21.99 1,759.04 1 23.09 1,846.99 2 24.24 1,939.36 3 25.45 2,036.30 4 26.73 2,138.12 6444 ACE CARPENTER 0 27.38 2,190.39 1 28.75 2,299.90 2 30.19 2,414.90 3 31.70 2,535.65 4 33.28 2,662.44 3669 ACE CASHIER 0 18.56 1,484.90 1 19.49 1,559.15 2 20.46 1,637.11 3 21.49 1,718.96 4 22.56 1,804.91 3053 SM CHIEF INFO SEC OFFICER 0 55.48 4,438.00 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 67.43 5,394.42 5001 EXEC CHIEF OF POLICE 0 93.84 7,507.33 1 0.00 0.00 2 108.48 8,678.44 3 0.00 0.00 4 114.07 9,125.24 2011 MMUC CHIEF OF STAFF 0 37.48 2,998.65 1 39.36 3,148.59 2 41.33 3,306.00 3 43.39 3,471.30 4 45.56 3,644.88 2021/10/26 City Council Post Agenda Page 52 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 10 of 69 Approved and Adopted: Resolution No. 2729 SM CHIEF SUSTAINABILITY OFFICER 0 64.50 5,159.75 1 0.00 0.00 2 0.00 0.00 3 76.14 6,091.40 4 77.87 6,229.32 2400 CATY CITY ATTORNEY (ELECTED) 0 0.00 0.00 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 107.61 8,608.81 2435 CONF CITY ATTY INVESTIGATOR 0 32.33 2,586.46 1 33.95 2,715.78 2 35.64 2,851.57 3 37.43 2,994.15 4 39.30 3,143.86 2201 CCLK CITY CLERK 0 77.36 6,189.09 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 93.99 7,519.24 2221 PROF CITY CLERK ANALYST 0 37.67 3,013.37 1 39.55 3,164.04 2 41.53 3,322.24 3 43.60 3,488.35 4 45.78 3,662.77 2224 UCHR CITY CLERK ANALYST (HOURLY) 0 37.67 0.00 1 39.55 0.00 2 41.53 0.00 3 43.60 0.00 4 45.78 0.00 6010 SM CITY ENGINEER 0 63.68 5,094.69 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 77.41 6,192.61 2021/10/26 City Council Post Agenda Page 53 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 11 of 69 Approved and Adopted: Resolution No. 7007 SM CITY LIBRARIAN 0 59.85 4,788.20 1 62.85 5,027.60 2 65.99 5,278.99 3 69.29 5,542.93 4 72.75 5,820.08 2710 CMGR CITY MANAGER 0 0.00 0.00 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 139.76 11,180.77 5429 ACE CIVILIAN BCKGRND INVESTIGATOR 0 27.49 2,199.23 1 28.86 2,309.19 2 30.31 2,424.65 3 31.82 2,545.89 4 33.41 2,673.18 5430 UCHR CIVILIAN BCKGRND INVESTIGATOR 0 27.49 0.00 1 28.86 0.00 2 30.31 0.00 3 31.82 0.00 4 33.41 0.00 5431 UCHR CIVILIAN POLICE INVESTIGATOR 0 25.79 0.00 1 27.08 0.00 2 28.43 0.00 3 29.85 0.00 4 31.35 0.00 0241 UCHR CLERICAL AIDE 0 0.00 0.00 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 14.00 0.00 4777 ACE CODE ENFORCEMENT OFFICER I 0 27.25 2,180.31 1 28.62 2,289.34 2 30.05 2,403.79 3 31.55 2,523.99 4 33.13 2,650.19 2021/10/26 City Council Post Agenda Page 54 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 12 of 69 Approved and Adopted: Resolution No. 4778 UCHR CODE ENFORCEMENT OFFICER II 0 29.98 0.00 1 31.48 0.00 2 33.05 0.00 3 34.70 0.00 4 36.44 0.00 4779 ACE CODE ENFORCEMENT OFFICER II 0 29.98 2,398.34 1 31.48 2,518.27 2 33.05 2,644.19 3 34.70 2,776.39 4 36.44 2,915.22 4789 ACE CODE ENFORCEMENT TECHNICIAN 0 23.70 1,895.92 1 24.88 1,990.73 2 26.13 2,090.26 3 27.43 2,194.78 4 28.81 2,304.51 3683 MM COLLECTIONS SUPERVISOR 0 36.78 2,942.72 1 38.62 3,089.86 2 40.55 3,244.34 3 42.58 3,406.57 4 44.71 3,576.90 5141 ACE COMMUNITY SERVICES OFFICER 0 22.91 1,832.70 1 24.05 1,924.33 2 25.26 2,020.55 3 26.52 2,121.57 4 27.85 2,227.65 5142 UCHR COMMUNITY SERVICES OFFICER 0 22.91 0.00 1 24.05 0.00 2 25.26 0.00 3 26.52 0.00 4 27.85 0.00 6200 ACE CONSERVATION SPECIALIST I 0 24.78 1,982.10 1 26.02 2,081.22 2 27.32 2,185.29 3 28.68 2,294.53 4 30.12 2,409.26 2021/10/26 City Council Post Agenda Page 55 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 13 of 69 Approved and Adopted: Resolution No. 6202 ACE CONSERVATION SPECIALIST II 0 27.25 2,180.31 1 28.62 2,289.34 2 30.05 2,403.79 3 31.55 2,523.99 4 33.13 2,650.19 6427 ACE CONSTRUCTION & REPAIR SUPV 0 38.02 3,041.63 1 39.92 3,193.73 2 41.92 3,353.41 3 44.01 3,521.08 4 46.21 3,697.13 2023 UCHR COUNCIL ASSISTANT 0 22.91 0.00 1 24.06 0.00 2 25.26 0.00 3 26.52 0.00 4 27.85 0.00 2003 CL COUNCILPERSON 0 0.00 0.00 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 28.41 2,272.73 5757 UCHR COVID SITE ASST 0 14.00 0.00 1 14.70 0.00 2 15.44 0.00 3 16.21 0.00 4 17.02 0.00 5101 MM CRIME LABORATORY MANAGER 0 47.63 3,810.62 1 50.01 4,001.15 2 52.52 4,201.21 3 55.14 4,411.27 4 57.90 4,631.83 6667 ACE CUSTODIAL SUPERVISOR 0 25.16 2,012.40 1 26.41 2,113.03 2 27.73 2,218.69 3 29.12 2,329.62 4 30.58 2,446.11 2021/10/26 City Council Post Agenda Page 56 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 14 of 69 Approved and Adopted: Resolution No. 6661 ACE CUSTODIAN 0 19.89 1,590.82 1 20.88 1,670.36 2 21.92 1,753.88 3 23.02 1,841.59 4 24.17 1,933.66 6662 UCHR CUSTODIAN 0 19.89 0.00 1 20.88 0.00 2 21.92 0.00 3 23.02 0.00 4 24.17 0.00 7191 ACE DELIVERY DRIVER 0 18.86 1,509.10 1 19.81 1,584.56 2 20.80 1,663.79 3 21.84 1,746.98 4 22.93 1,834.33 2410 PRUC DEPUTY CITY ATTORNEY I 0 44.96 3,596.82 1 47.21 3,776.65 2 49.57 3,965.48 3 52.05 4,163.76 4 54.65 4,371.94 2408 PRUC DEPUTY CITY ATTORNEY II 0 53.95 4,316.16 1 56.65 4,531.97 2 59.48 4,758.58 3 62.46 4,996.50 4 65.58 5,246.32 2411 SM DEPUTY CITY ATTORNEY III 0 67.06 5,364.53 1 70.41 5,632.77 2 73.93 5,914.40 3 77.63 6,210.12 4 81.51 6,520.59 2245 PRUC DEPUTY CITY CLERK I 0 27.80 2,224.17 1 29.19 2,335.37 2 30.65 2,452.15 3 32.18 2,574.77 4 33.79 2,703.49 2021/10/26 City Council Post Agenda Page 57 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 15 of 69 Approved and Adopted: Resolution No. 2243 PRUC DEPUTY CITY CLERK II 0 30.58 2,446.59 1 32.11 2,568.92 2 33.72 2,697.37 3 35.40 2,832.24 4 37.17 2,973.85 2705 EXEC DEPUTY CITY MANAGER 0 100.50 8,040.17 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 111.32 8,905.33 5505 SM DEPUTY FIRE CHIEF 0 71.40 5,712.26 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 86.79 6,943.31 5130 MM DETENTION FACILITY MANAGER 0 47.63 3,810.62 1 50.01 4,001.15 2 52.52 4,201.21 3 55.14 4,411.27 4 57.90 4,631.83 5137 ACE DETENTIONS OFFICER 0 27.49 2,199.23 1 28.86 2,309.19 2 30.31 2,424.65 3 31.82 2,545.89 4 33.41 2,673.18 5135 ACE DETENTIONS SUPERVISOR 0 31.61 2,529.12 1 33.19 2,655.57 2 34.85 2,788.35 3 36.60 2,927.77 4 38.43 3,074.16 4718 PROF DEVELOPMENT AUTOMATION SPEC 0 38.08 3,046.34 1 39.98 3,198.66 2 41.98 3,358.59 3 44.08 3,526.52 4 46.29 3,702.85 2021/10/26 City Council Post Agenda Page 58 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 16 of 69 Approved and Adopted: Resolution No. 4547 MM DEVELOPMENT SERVICES COUNTER M 0 45.95 3,675.95 1 48.25 3,859.74 2 50.66 4,052.74 3 53.19 4,255.37 4 55.85 4,468.14 4540 UCHR DEVELOPMENT SERVICES TECH I 0 23.41 0.00 1 24.58 0.00 2 25.81 0.00 3 27.10 0.00 4 28.45 0.00 4542 ACE DEVELOPMENT SERVICES TECH I 0 23.41 1,872.77 1 24.58 1,966.40 2 25.81 2,064.72 3 27.10 2,167.96 4 28.45 2,276.36 4541 ACE DEVELOPMENT SERVICES TECH II 0 25.75 2,060.04 1 27.04 2,163.04 2 28.39 2,271.20 3 29.81 2,384.76 4 31.30 2,503.99 4544 UCHR DEVELOPMENT SERVICES TECH II 0 25.75 0.00 1 27.04 0.00 2 28.39 0.00 3 29.81 0.00 4 31.30 0.00 4543 ACE DEVELOPMENT SERVICES TECH III 0 29.61 2,369.05 1 31.09 2,487.50 2 32.65 2,611.88 3 34.28 2,742.47 4 35.99 2,879.59 5245 ACE DGTL FOR TECH I 0 25.47 2,037.22 1 26.74 2,139.08 2 28.08 2,246.04 3 29.48 2,358.34 4 30.95 2,476.25 2021/10/26 City Council Post Agenda Page 59 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 17 of 69 Approved and Adopted: Resolution No. 5243 ACE DGTL FOR TECH II 0 29.29 2,342.81 1 30.75 2,459.95 2 32.29 2,582.94 3 33.90 2,712.09 4 35.60 2,847.69 5351 UCHR DIR OF ANIMAL SERVICES (HRLY) 0 64.50 0.00 1 70.00 0.00 2 0.00 0.00 3 0.00 0.00 4 78.40 0.00 2734 EXEC DIR OF ECONOMIC DEVELOPMENT 0 83.24 6,659.46 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 101.18 8,094.61 4039 EXEC DIR. OF DEVELOPMENT SERVICES 0 83.23 6,658.57 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 101.18 8,094.61 6006 EXEC DIR. OF ENGINEERING/CITY ENG 0 83.24 6,659.46 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 101.18 8,094.61 5350 EXEC DIRECTOR OF ANIMAL SERVICES 0 64.50 5,159.77 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 78.40 6,271.73 7004 EXEC DIRECTOR OF COMMUNITY SERVICES 0 78.41 6,272.52 1 82.33 6,586.14 2 86.44 6,915.45 3 90.77 7,261.22 4 95.31 7,624.56 2021/10/26 City Council Post Agenda Page 60 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 18 of 69 Approved and Adopted: Resolution No. 3601 EXEC DIRECTOR OF FINANCE 0 83.24 6,659.46 1 0.00 0.00 2 0.00 0.00 3 98.56 7,884.62 4 101.18 8,094.61 3300 EXEC DIRECTOR OF HUMAN RESOURCES/RM 0 83.24 6,659.46 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 101.18 8,094.61 3001 EXEC DIRECTOR OF INFO TECH SERVICES 0 78.41 6,272.52 1 0.00 0.00 2 86.44 6,915.45 3 0.00 0.00 4 95.31 7,624.56 6320 EXEC DIRECTOR OF PUBLIC WORKS 0 83.24 6,659.46 1 0.00 0.00 2 0.00 0.00 3 93.93 7,514.05 4 101.18 8,094.61 2747 ACE ECONOMIC DEVELOPMENT SPEC I 0 29.94 2,395.16 1 31.44 2,514.92 2 33.01 2,640.67 3 34.66 2,772.70 4 36.39 2,911.33 2749 ACE ECONOMIC DEVELOPMENT SPEC II 0 35.93 2,874.19 1 37.72 3,017.90 2 39.61 3,168.80 3 41.59 3,327.24 4 43.67 3,493.60 6438 ACE ELECTRICIAN 0 29.31 2,344.50 1 30.77 2,461.73 2 32.31 2,584.81 3 33.93 2,714.05 4 35.62 2,849.76 2021/10/26 City Council Post Agenda Page 61 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 19 of 69 Approved and Adopted: Resolution No. 6492 ACE ELECTRONIC/EQUIPMENT INSTALLER 0 26.64 2,131.37 1 27.97 2,237.93 2 29.37 2,349.83 3 30.84 2,467.32 4 32.38 2,590.69 6475 ACE ELECTRONICS TECHNICIAN 0 32.24 2,578.95 1 33.85 2,707.90 2 35.54 2,843.30 3 37.32 2,985.46 4 39.18 3,134.73 6472 ACE ELECTRONICS TECHNICIAN SUPV 0 37.07 2,965.80 1 38.93 3,114.09 2 40.87 3,269.79 3 42.92 3,433.28 4 45.06 3,604.94 5560 SM EMERGENCY SERVICES MGR 0 48.27 3,861.57 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 58.67 4,693.75 5557 PROF EMS EDUCATOR 0 41.84 3,347.11 1 43.93 3,514.46 2 46.13 3,690.19 3 48.43 3,874.70 4 50.86 4,068.43 5559 ACE EMS INVENTORY SPECIALIST 0 26.88 2,150.63 1 28.23 2,258.16 2 29.64 2,371.06 3 31.12 2,489.60 4 32.68 2,614.10 5567 PROF EMS NURSE COORDINATOR 0 50.21 4,016.53 1 52.72 4,217.34 2 55.35 4,428.22 3 58.12 4,649.63 4 61.03 4,882.11 2021/10/26 City Council Post Agenda Page 62 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 20 of 69 Approved and Adopted: Resolution No. 5657 NIAF EMT (NON-SAFETY) 0 14.00 1 14.70 2 15.44 3 16.21 4 17.02 5658 UCHR EMT (NON-SAFETY) 0 14.00 1 14.70 2 15.44 3 16.21 4 17.02 6081 ACE ENGINEERING TECHNICIAN I 0 27.28 2,182.72 1 28.65 2,291.85 2 30.08 2,406.44 3 31.58 2,526.77 4 33.16 2,653.12 6071 ACE ENGINEERING TECHNICIAN II 0 30.01 2,400.99 1 31.51 2,521.04 2 33.09 2,647.09 3 34.74 2,779.44 4 36.48 2,918.42 6129 ACE ENVIRONMENTAL HEALTH SPEC 0 36.08 2,886.67 1 37.89 3,031.00 2 39.78 3,182.55 3 41.77 3,341.66 4 43.86 3,508.76 6205 MM ENVIRONMENTAL SERVICES MANAGER 0 49.90 3,992.38 1 52.40 4,192.00 2 55.02 4,401.60 3 57.77 4,621.68 4 60.66 4,852.76 6207 MM ENVIRONMENTAL SUSTNBILITY MGR 0 49.90 3,992.38 1 52.40 4,192.00 2 55.02 4,401.60 3 57.77 4,621.68 4 60.66 4,852.76 2021/10/26 City Council Post Agenda Page 63 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 21 of 69 Approved and Adopted: Resolution No. 6505 MM EQUIPMENT MAINTENANCE MANAGER 0 39.31 3,145.11 1 41.28 3,302.36 2 43.34 3,467.49 3 45.51 3,640.86 4 47.79 3,822.90 6542 ACE EQUIPMENT MECHANIC 0 28.19 2,255.47 1 29.60 2,368.25 2 31.08 2,486.66 3 32.64 2,610.99 4 34.27 2,741.54 6544 UCHR EQUIPMENT MECHANIC 0 28.19 0.00 1 29.60 0.00 2 31.08 0.00 3 32.64 0.00 4 34.27 0.00 6361 ACE EQUIPMENT OPERATOR 0 28.87 2,309.89 1 30.32 2,425.38 2 31.83 2,546.65 3 33.42 2,673.98 4 35.10 2,807.68 0187 CONF EXECUTIVE SECRETARY 0 32.88 2,630.28 1 34.52 2,761.79 2 36.25 2,899.87 3 38.06 3,044.87 4 39.96 3,197.11 5270 CONF FA ACCOUNTING TECHNICIAN 0 27.81 2,225.19 1 29.21 2,336.44 2 30.67 2,453.26 3 32.20 2,575.93 4 33.81 2,704.73 5297 CONF FA ADMINSTRATIVE ANALYST I 0 30.55 2,444.05 1 32.08 2,566.27 2 33.68 2,694.56 3 35.37 2,829.29 4 37.13 2,970.75 2021/10/26 City Council Post Agenda Page 64 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 22 of 69 Approved and Adopted: Resolution No. 5296 CONF FA ADMINSTRATIVE ANALYST II 0 33.61 2,688.45 1 35.29 2,822.87 2 37.05 2,964.02 3 38.90 3,112.24 4 40.85 3,267.83 5277 CONF FA ANALYST 0 23.35 1,867.66 1 24.51 1,961.04 2 25.74 2,059.10 3 27.03 2,162.05 4 28.38 2,270.16 5455 MMUC FA CYBER SECURITY PROG MGR 0 45.19 3,614.84 1 47.44 3,795.57 2 49.82 3,985.35 3 52.31 4,184.62 4 54.92 4,393.85 5465 SM FA DEPUTY DIRECTOR OF LECC 0 49.78 3,982.35 1 52.27 4,181.47 2 54.88 4,390.54 3 57.63 4,610.06 4 60.51 4,840.58 5463 SM FA DEPUTY EXECUTIVE DIRECTOR 0 54.63 4,370.13 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 66.40 5,311.92 5274 SM FA DIRECTOR OF SD LECC 0 64.26 5,140.50 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 78.10 6,248.31 5286 CONF FA EXECUTIVE ASSISTANT 0 29.91 2,392.81 1 31.41 2,512.46 2 32.98 2,638.09 3 34.62 2,769.98 4 36.36 2,908.49 2021/10/26 City Council Post Agenda Page 65 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 23 of 69 Approved and Adopted: Resolution No. 5461 EXEC FA EXECUTIVE DIRECTOR 0 60.19 4,815.34 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 73.16 5,853.08 5493 MMUC FA FINANCE MANAGER 0 49.65 3,971.63 1 52.13 4,170.20 2 54.73 4,378.71 3 57.47 4,597.64 4 60.34 4,827.53 5439 PRUC FA GEOSPATIAL INTEL ANALYST 0 43.09 3,447.05 1 45.24 3,619.41 2 47.50 3,800.39 3 49.88 3,990.40 4 52.37 4,189.92 5289 CONF FA GRAPHIC DESIGNER/WEBMASTER 0 34.76 2,780.99 1 36.50 2,920.05 2 38.33 3,066.06 3 40.24 3,219.35 4 42.25 3,380.33 5453 MMUC FA INFO SYSTEMS PROGRAM MGR 0 50.26 4,021.01 1 52.78 4,222.06 2 55.41 4,433.15 3 58.19 4,654.81 4 61.09 4,887.56 5485 CONF FA INTEL ANLYT 0 31.60 2,528.18 1 33.18 2,654.59 2 34.84 2,787.32 3 36.58 2,926.68 4 38.41 3,073.03 5491 SM FA IVDC-LECC EXEC DIRECTOR 0 54.14 4,331.09 1 56.85 4,547.63 2 59.69 4,775.01 3 62.67 5,013.75 4 65.81 5,264.44 2021/10/26 City Council Post Agenda Page 66 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 24 of 69 Approved and Adopted: Resolution No. 5440 MMUC FA LECC INFO TECH MANAGER 0 45.96 3,676.86 1 48.26 3,860.70 2 50.67 4,053.74 3 53.21 4,256.42 4 55.87 4,469.24 5278 CONF FA MANAGEMENT ASSISTANT 0 28.49 2,278.88 1 29.91 2,392.81 2 31.41 2,512.47 3 32.98 2,638.10 4 34.62 2,769.99 5443 PRUC FA MICROCOMPUTER SPECIALIST 0 37.37 2,989.52 1 39.24 3,138.99 2 41.20 3,295.94 3 43.26 3,460.74 4 45.42 3,633.77 5292 PRUC FA NETWORK ADMINISTRATOR I 0 37.61 3,008.60 1 39.49 3,159.03 2 41.46 3,316.98 3 43.54 3,482.83 4 45.71 3,656.98 5294 PRUC FA NETWORK ADMINISTRATOR II 0 41.37 3,309.47 1 43.44 3,474.95 2 45.61 3,648.69 3 47.89 3,831.13 4 50.28 4,022.69 5457 PRUC FA NETWORK ADMINISTRATOR III 0 43.57 3,485.73 1 45.75 3,660.02 2 48.04 3,843.01 3 50.44 4,035.17 4 52.96 4,236.93 5444 PRUC FA PROGRAM ANALYST 0 44.58 3,566.58 1 46.81 3,744.91 2 49.15 3,932.16 3 51.61 4,128.77 4 54.19 4,335.21 2021/10/26 City Council Post Agenda Page 67 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 25 of 69 Approved and Adopted: Resolution No. 5451 CONF FA PROGRAM ASSISTANT 0 22.76 1,820.40 1 23.89 1,911.41 2 25.09 2,007.00 3 26.34 2,107.35 4 27.66 2,212.71 5452 PRUC FA PROGRAM ASSISTANT SUPV 0 32.43 2,594.00 1 34.05 2,723.70 2 35.75 2,859.88 3 37.54 3,002.88 4 39.41 3,153.01 5445 SM FA PROGRAM MANAGER 0 49.78 3,982.35 1 52.34 4,186.90 2 54.88 4,390.54 3 57.63 4,610.06 4 60.51 4,840.58 5497 MMUC FA PUBLIC-PRVT PART EXER MGR 0 46.74 3,739.50 1 49.08 3,926.47 2 51.53 4,122.79 3 54.11 4,328.94 4 56.82 4,545.39 5284 CONF FA RCFL NETWORK ENGINEER 0 36.67 2,933.88 1 38.51 3,080.57 2 40.43 3,234.61 3 42.45 3,396.33 4 44.58 3,566.15 5495 PRUC FA SENIOR FINANCIAL ANALYST 0 34.94 2,794.93 1 36.68 2,934.67 2 38.52 3,081.42 3 40.44 3,235.48 4 42.47 3,397.26 5483 PRUC FA SENIOR INTELLIGENCE ANALYST 0 36.79 2,943.35 1 38.63 3,090.52 2 40.56 3,245.05 3 42.59 3,407.30 4 44.72 3,577.66 2021/10/26 City Council Post Agenda Page 68 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 26 of 69 Approved and Adopted: Resolution No. 5454 CONF FA SENIOR PROGRAM ASSISTANT 0 27.07 2,165.81 1 28.43 2,274.10 2 29.85 2,387.81 3 31.34 2,507.21 4 32.91 2,632.57 5477 CONF FA SENIOR SECRETARY 0 23.41 1,872.67 1 24.58 1,966.30 2 25.81 2,064.61 3 27.10 2,167.85 4 28.45 2,276.24 5481 PRUC FA SUPERVISORY INTEL ANALYST 0 40.47 3,237.69 1 42.49 3,399.57 2 44.62 3,569.55 3 46.85 3,748.03 4 49.19 3,935.43 4051 SM FAC FINANCE MANAGER 0 48.27 3,861.56 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 58.67 4,693.75 6425 MM FACILITIES MANAGER 0 44.78 3,582.24 1 47.02 3,761.35 2 49.37 3,949.42 3 51.84 4,146.89 4 54.43 4,354.24 7471 ACE FIELD MAINTENANCE SPECIALIST 0 22.02 1,761.60 1 23.12 1,849.68 2 24.28 1,942.16 3 25.49 2,039.27 4 26.77 2,141.24 3623 SM FINANCE MGR 0 54.92 4,393.69 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 66.76 5,340.56 2021/10/26 City Council Post Agenda Page 69 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 27 of 69 Approved and Adopted: Resolution No. 3624 SM FINANCE MGR (CPA) 0 60.41 4,833.06 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 73.43 5,874.62 6521 ACE FIRE APPARATUS MECHANIC (T) 0 33.72 2,697.55 1 35.41 2,832.42 2 37.18 2,974.05 3 39.03 3,122.75 4 40.99 3,278.89 5511 IAFF FIRE BATTALION CHIEF - A 0 37.76 4,229.36 1 39.65 4,440.83 2 41.63 4,662.87 3 43.71 4,896.01 4 45.90 5,140.81 5513 IAFF FIRE BATTALION CHIEF - C 0 52.87 4,229.36 1 55.51 4,440.83 2 58.29 4,662.87 3 61.20 4,896.01 4 64.26 5,140.81 5583 IAFF FIRE CAPTAIN - A 0 30.31 3,394.98 1 31.83 3,564.72 2 33.42 3,742.96 3 35.09 3,930.11 4 36.84 4,126.61 5582 IAFF FIRE CAPTAIN - B 0 40.42 3,394.98 1 42.44 3,564.72 2 44.56 3,742.96 3 46.79 3,930.11 4 49.13 4,126.61 5581 IAFF FIRE CAPTAIN - C 0 42.44 3,394.98 1 44.56 3,564.72 2 46.79 3,742.96 3 49.13 3,930.11 4 51.58 4,126.61 2021/10/26 City Council Post Agenda Page 70 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 28 of 69 Approved and Adopted: Resolution No. 5501 EXEC FIRE CHIEF 0 85.68 6,854.73 1 0.00 0.00 2 101.56 8,125.15 3 0.00 0.00 4 104.14 8,331.59 5507 MMUC FIRE DIVISION CHIEF 0 65.45 5,235.91 1 68.72 5,497.70 2 72.16 5,772.59 3 75.77 6,061.21 4 79.55 6,364.27 5603 IAFF FIRE ENGINEER - A 0 25.84 2,894.63 1 27.14 3,039.36 2 28.49 3,191.33 3 29.92 3,350.89 4 31.41 3,518.44 5601 IAFF FIRE ENGINEER - C 0 36.18 2,894.63 1 37.99 3,039.36 2 39.89 3,191.33 3 41.89 3,350.89 4 43.98 3,518.44 5530 IAFF FIRE INSPECTOR/INVESTIGATOR I 0 30.60 2,448.07 1 32.13 2,570.47 2 33.74 2,699.00 3 35.42 2,833.95 4 37.20 2,975.65 5534 UCHR FIRE INSPECTOR/INVESTIGATOR I 0 30.60 0.00 1 32.13 0.00 2 33.74 0.00 3 35.42 0.00 4 37.20 0.00 5531 IAFF FIRE INSPECTOR/INVESTIGATOR II 0 33.66 2,692.87 1 35.34 2,827.51 2 37.11 2,968.89 3 38.97 3,117.33 4 40.92 3,273.20 2021/10/26 City Council Post Agenda Page 71 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 29 of 69 Approved and Adopted: Resolution No. 5532 UCHR FIRE INSPECTOR/INVESTIGATOR II 0 33.66 0.00 1 35.34 0.00 2 37.11 0.00 3 38.97 0.00 4 40.92 0.00 5533 UCHR FIRE PREVENTION AIDE 0 14.82 0.00 1 15.57 0.00 2 16.34 0.00 3 17.16 0.00 4 18.02 0.00 5528 IAFF FIRE PREVENTION ENG/INVSTGTR 0 40.60 3,247.92 1 42.63 3,410.32 2 44.76 3,580.83 3 47.00 3,759.88 4 49.35 3,947.87 5537 ACE FIRE PREVENTION SPECIALIST 0 25.75 2,060.04 1 27.04 2,163.04 2 28.39 2,271.20 3 29.81 2,384.76 4 31.37 2,509.99 5625 ACE FIRE RECRUIT 0 24.50 1,959.62 1 25.72 2,057.60 5623 IAFF FIREFIGHTER - A 0 21.97 2,460.12 1 23.06 2,583.13 2 24.22 2,712.28 3 25.43 2,847.90 4 26.70 2,990.29 5621 IAFF FIREFIGHTER - C 0 30.75 2,460.12 1 32.29 2,583.13 2 33.90 2,712.28 3 35.60 2,847.90 4 37.38 2,990.29 2021/10/26 City Council Post Agenda Page 72 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 30 of 69 Approved and Adopted: Resolution No. 5613 IAFF FIREFIGHTER/PARAMEDIC - A 0 25.26 2,829.14 1 26.52 2,970.60 2 27.85 3,119.13 3 29.24 3,275.08 4 30.70 3,438.84 5612 IAFF FIREFIGHTER/PARAMEDIC - B 0 33.68 2,829.14 1 35.36 2,970.60 2 37.13 3,119.13 3 38.99 3,275.08 4 40.94 3,438.84 5611 IAFF FIREFIGHTER/PARAMEDIC - C 0 35.36 2,829.14 1 37.13 2,970.60 2 38.99 3,119.13 3 40.94 3,275.08 4 42.99 3,438.84 0216 PRCF FISCAL AND MANAGEMENT ANALYST 0 46.04 3,683.33 1 48.34 3,867.50 2 50.76 4,060.86 3 53.30 4,263.92 4 55.96 4,477.12 3627 MMCF FISCAL DEBT MGMT ANALYST 0 46.04 3,683.33 1 48.34 3,867.50 2 50.76 4,060.86 3 53.30 4,263.92 4 55.96 4,477.12 0169 ACE FISCAL OFFICE SPECIALIST 0 20.31 1,625.05 1 21.33 1,706.31 2 22.40 1,791.62 3 23.51 1,881.19 4 24.69 1,975.25 0170 UCHR FISCAL OFFICE SPECIALIST 0 20.31 0.00 1 21.33 0.00 2 22.40 0.00 3 23.51 0.00 4 24.69 0.00 2021/10/26 City Council Post Agenda Page 73 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 31 of 69 Approved and Adopted: Resolution No. 6513 ACE FLEET INVENTORY CONTROL SPEC 0 26.88 2,150.63 1 28.23 2,258.16 2 29.64 2,371.06 3 31.12 2,489.60 4 32.68 2,614.10 6501 MM FLEET MANAGER 0 43.67 3,493.88 1 45.86 3,668.57 2 48.15 3,852.00 3 50.56 4,044.60 4 53.09 4,246.83 5114 ACE FORENSICS SPECIALIST 0 32.21 2,577.08 1 33.82 2,705.93 2 35.52 2,841.26 3 37.29 2,983.30 4 39.16 3,132.47 6629 UCHR GARDENER (SEASONAL) 0 18.19 0.00 1 19.10 0.00 2 20.06 0.00 3 21.06 0.00 4 22.11 0.00 3079 MM GIS MANAGER 0 44.77 3,581.51 1 47.01 3,760.58 2 49.36 3,948.60 3 51.83 4,146.03 4 54.42 4,353.34 3081 ACE GIS SPECIALIST 0 32.77 2,621.35 1 34.41 2,752.42 2 36.13 2,890.04 3 37.93 3,034.54 4 39.83 3,186.27 2775 ACE GRAPHIC DESIGNER 0 28.74 2,299.00 1 30.17 2,413.94 2 31.68 2,534.64 3 33.27 2,661.38 4 34.93 2,794.43 2021/10/26 City Council Post Agenda Page 74 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 32 of 69 Approved and Adopted: Resolution No. 4093 SM HOUSING MANAGER 0 56.77 4,541.20 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 68.46 5,476.66 3310 PRCF HUMAN RESOURCES ANALYST 0 35.54 2,843.12 1 37.32 2,985.27 2 39.18 3,134.54 3 41.14 3,291.26 4 43.20 3,455.83 3312 UCHR HUMAN RESOURCES ANALYST 0 35.54 0.00 1 37.32 0.00 2 39.18 0.00 3 41.14 0.00 4 43.20 0.00 3331 SM HUMAN RESOURCES MANAGER 0 58.46 4,676.87 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 71.06 5,684.54 3332 UCHR HUMAN RESOURCES MANAGER 0 58.46 0.00 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 71.06 0.00 3314 UCHR HUMAN RESOURCES TECHNICIAN 0 26.16 0.00 1 27.47 0.00 2 28.85 0.00 3 30.29 0.00 4 31.80 0.00 3315 CONF HUMAN RESOURCES TECHNICIAN 0 26.16 2,093.17 1 27.47 2,197.83 2 28.85 2,307.72 3 30.29 2,423.10 4 31.80 2,544.26 2021/10/26 City Council Post Agenda Page 75 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 33 of 69 Approved and Adopted: Resolution No. 6430 ACE HVAC TECHNICIAN 0 29.31 2,344.50 1 30.77 2,461.73 2 32.31 2,584.81 3 33.93 2,714.05 4 35.62 2,849.76 5104 SM INFO TECHNOLOGY MANAGER 0 56.19 4,495.17 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 67.43 5,394.42 3014 PROF INFO TECHNOLOGY SPECIALIST (T) 0 36.64 2,930.90 1 38.47 3,077.44 2 40.39 3,231.31 3 42.41 3,392.88 4 44.53 3,562.52 3017 ACE INFO TECHNOLOGY TECHNICIAN 0 28.19 2,255.47 1 29.60 2,368.25 2 31.08 2,486.66 3 32.64 2,610.99 4 34.27 2,741.54 3018 UCHR INFO TECHNOLOGY TECHNICIAN 0 28.19 0.00 1 29.60 0.00 2 31.08 0.00 3 32.64 0.00 4 34.27 0.00 0269 UCHR INTERN - GRADUATE 0 0.00 0.00 1 14.03 0.00 2 14.70 0.00 3 15.43 0.00 4 16.20 0.00 0267 UCHR INTERN - UNDERGRADUATE 0 0.00 0.00 1 0.00 0.00 2 0.00 0.00 3 14.03 0.00 4 14.73 0.00 2021/10/26 City Council Post Agenda Page 76 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 34 of 69 Approved and Adopted: Resolution No. 4480 PROF LANDSCAPE ARCHITECT 0 39.92 3,193.61 1 41.92 3,353.29 2 44.01 3,520.96 3 46.21 3,697.00 4 48.52 3,881.85 6291 ACE LANDSCAPE INSPECTOR 0 34.51 2,761.15 1 36.24 2,899.21 2 38.05 3,044.17 3 39.95 3,196.38 4 41.95 3,356.20 4482 ACE LANDSCAPE PLANNER I 0 32.66 2,612.90 1 34.29 2,743.55 2 36.01 2,880.73 3 37.81 3,024.76 4 39.70 3,176.00 4483 ACE LANDSCAPE PLANNER II 0 35.93 2,874.19 1 37.72 3,017.90 2 39.61 3,168.80 3 41.59 3,327.24 4 43.67 3,493.60 5111 ACE LATENT PRINT EXAMINER 0 37.05 2,963.66 1 38.90 3,111.85 2 40.84 3,267.43 3 42.89 3,430.81 4 45.03 3,602.33 5112 UCHR LATENT PRINT EXAMINER 0 37.05 0.00 1 38.90 0.00 2 40.84 0.00 3 42.89 0.00 4 45.03 0.00 2465 MMUC LAW OFFICE MANAGER 0 37.44 2,995.30 1 39.31 3,145.07 2 41.28 3,302.32 3 43.34 3,467.45 4 45.51 3,640.82 2021/10/26 City Council Post Agenda Page 77 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 35 of 69 Approved and Adopted: Resolution No. 6663 ACE LEAD CUSTODIAN 0 21.87 1,749.92 1 22.97 1,837.41 2 24.12 1,929.29 3 25.32 2,025.75 4 26.59 2,127.04 0183 CONF LEGAL ASSISTANT 0 27.44 2,195.31 1 28.81 2,305.08 2 30.25 2,420.34 3 31.77 2,541.34 4 33.36 2,668.41 7075 ACE LIBRARIAN I 0 27.66 2,212.44 1 29.04 2,323.06 2 30.49 2,439.22 3 32.01 2,561.18 4 33.62 2,689.24 7076 UCHR LIBRARIAN I 0 27.66 0.00 1 29.04 0.00 2 30.49 0.00 3 32.01 0.00 4 33.62 0.00 7073 ACE LIBRARIAN II 0 30.42 2,433.68 1 31.94 2,555.37 2 33.54 2,683.14 3 35.22 2,817.29 4 36.98 2,958.16 7074 UCHR LIBRARIAN II 0 30.42 0.00 1 31.94 0.00 2 33.54 0.00 3 35.22 0.00 4 36.98 0.00 7071 ACE LIBRARIAN III 0 33.46 2,677.05 1 35.14 2,810.91 2 36.89 2,951.45 3 38.74 3,099.02 4 40.67 3,253.98 2021/10/26 City Council Post Agenda Page 78 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 36 of 69 Approved and Adopted: Resolution No. 7181 UCHR LIBRARY AIDE 0 0.00 0.00 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 14.00 0.00 7157 ACE LIBRARY ASSISTANT 0 18.74 1,499.29 1 19.68 1,574.27 2 20.66 1,652.97 3 21.70 1,735.62 4 22.78 1,822.41 7091 ACE LIBRARY ASSOCIATE 0 23.69 1,894.94 1 24.87 1,989.69 2 26.11 2,089.18 3 27.42 2,193.64 4 28.79 2,303.33 7092 UCHR LIBRARY ASSOCIATE 0 23.69 0.00 1 24.87 0.00 2 26.11 0.00 3 27.42 0.00 4 28.79 0.00 7025 MM LIBRARY DIGITAL SERVICES MGR 0 43.40 3,471.90 1 45.57 3,645.49 2 47.85 3,827.76 3 50.24 4,019.16 4 52.75 4,220.12 7029 MM LIBRARY OPERATIONS MANAGER 0 49.93 3,994.48 1 52.43 4,194.21 2 55.05 4,403.91 3 57.80 4,624.11 4 60.69 4,855.31 7121 ACE LIBRARY TECHNICIAN 0 21.55 1,724.20 1 22.63 1,810.41 2 23.76 1,900.94 3 24.95 1,995.98 4 26.20 2,095.77 2021/10/26 City Council Post Agenda Page 79 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 37 of 69 Approved and Adopted: Resolution No. 7587 UCHR LIFEGUARD I 0 0.00 0.00 1 14.52 0.00 2 15.24 0.00 3 16.00 0.00 4 16.80 0.00 7585 UCHR LIFEGUARD II 0 15.21 0.00 1 15.97 0.00 2 16.77 0.00 3 17.60 0.00 4 18.48 0.00 6443 ACE LOCKSMITH 0 27.38 2,190.39 1 28.75 2,299.90 2 30.19 2,414.90 3 31.70 2,535.65 4 33.28 2,662.44 6377 ACE MAINTENANCE WORKER I 0 20.58 1,646.29 1 21.61 1,728.61 2 22.69 1,815.04 3 23.82 1,905.79 4 25.01 2,001.08 6379 UCHR MAINTENANCE WORKER I 0 20.58 0.00 1 21.61 0.00 2 22.69 0.00 3 23.82 0.00 4 25.01 0.00 6373 ACE MAINTENANCE WORKER II 0 22.64 1,810.92 1 23.77 1,901.47 2 24.96 1,996.54 3 26.20 2,096.37 4 27.51 2,201.19 0228 CONF MANAGEMENT ANALYST I 0 31.13 2,490.30 1 32.69 2,614.81 2 34.32 2,745.56 3 36.04 2,882.84 4 37.84 3,026.97 2021/10/26 City Council Post Agenda Page 80 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 38 of 69 Approved and Adopted: Resolution No. 0229 ACE MANAGEMENT ANALYST I 0 31.13 2,490.30 1 32.69 2,614.81 2 34.32 2,745.56 3 36.04 2,882.84 4 37.84 3,026.97 0224 CONF MANAGEMENT ANALYST II 0 34.24 2,739.33 1 35.95 2,876.30 2 37.75 3,020.10 3 39.64 3,171.11 4 41.62 3,329.66 0227 ACE MANAGEMENT ANALYST II 0 34.24 2,739.33 1 35.95 2,876.30 2 37.75 3,020.10 3 39.64 3,171.11 4 41.62 3,329.66 2781 SM MARKETING & COMMUNICATIONS MGR 0 58.65 4,692.00 1 0.00 0.00 2 60.30 4,824.35 3 0.00 0.00 4 71.29 5,703.16 2001 MY MAYOR 0 0.00 0.00 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 71.02 5,681.82 6550 ACE MECHANIC ASSISTANT 0 22.09 1,766.93 1 23.19 1,855.27 2 24.35 1,948.04 3 25.57 2,045.44 4 26.85 2,147.71 0238 CONF MGMT ANALYST I (CM'S OFFICE) 0 31.13 2,490.30 1 32.69 2,614.81 2 34.32 2,745.56 3 36.04 2,882.84 4 37.84 3,026.97 2021/10/26 City Council Post Agenda Page 81 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 39 of 69 Approved and Adopted: Resolution No. 5569 ACE MULTIMEDIA PRODUCTON SPCLST 0 27.66 2,212.98 1 29.05 2,323.63 2 30.50 2,439.81 3 32.02 2,561.80 4 33.62 2,689.89 0160 UCHR OFFICE SPECIALIST 0 19.35 0.00 1 20.31 0.00 2 21.33 0.00 3 22.39 0.00 4 23.51 0.00 0161 ACE OFFICE SPECIALIST 0 19.35 1,547.64 1 20.31 1,625.02 2 21.33 1,706.28 3 22.39 1,791.59 4 23.51 1,881.16 0162 ACE OFFICE SPECIALIST-MAYOR 0 19.35 1,547.64 1 20.31 1,625.02 2 21.33 1,706.28 3 22.39 1,791.59 4 23.51 1,881.16 6311 ACE OPEN SPACE INSPECTOR 0 34.51 2,761.15 1 36.24 2,899.21 2 38.05 3,044.17 3 39.95 3,196.38 4 41.95 3,356.20 6302 MM OPEN SPACE MANAGER 0 42.33 3,386.62 1 44.45 3,555.95 2 46.67 3,733.75 3 49.01 3,920.44 4 51.46 4,116.47 3025 MM OPERATIONS AND TELECOMM MGR 0 44.77 3,581.50 1 47.01 3,760.57 2 49.36 3,948.59 3 51.83 4,146.02 4 54.42 4,353.33 2021/10/26 City Council Post Agenda Page 82 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 40 of 69 Approved and Adopted: Resolution No. 6434 ACE PAINTER 0 26.14 2,090.84 1 27.44 2,195.37 2 28.81 2,305.14 3 30.26 2,420.41 4 31.77 2,541.42 2475 CONF PARALEGAL 0 29.45 2,355.90 1 30.92 2,473.69 2 32.47 2,597.38 3 34.09 2,727.25 4 35.80 2,863.61 2476 UCHR PARALEGAL 0 29.45 0.00 1 30.92 0.00 2 32.47 0.00 3 34.09 0.00 4 35.80 0.00 5655 NIAF PARAMEDIC (NON-SAFETY) 0 16.80 1 17.64 2 18.52 3 19.45 4 20.42 5656 UCHR PARAMEDIC (NS/HRLY) 0 16.80 0.00 1 17.64 0.00 2 18.52 0.00 3 19.45 0.00 4 20.42 0.00 7434 UCHR PARK RANGER 0 0.00 0.00 1 0.00 0.00 2 14.61 0.00 3 15.34 0.00 4 16.10 0.00 7431 PROF PARK RANGER PROGRAM MANAGER 0 39.92 3,193.60 1 41.92 3,353.28 2 44.01 3,520.94 3 46.21 3,696.99 4 48.52 3,881.84 2021/10/26 City Council Post Agenda Page 83 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 41 of 69 Approved and Adopted: Resolution No. 7441 ACE PARK RANGER SUPERVISOR 0 33.34 2,667.23 1 35.01 2,800.58 2 36.76 2,940.62 3 38.60 3,087.65 4 40.53 3,242.03 5152 UCHR PARKING ENFORCEMENT OFFICER 0 20.83 0.00 1 21.87 0.00 2 22.96 0.00 3 24.11 0.00 4 25.31 0.00 5154 ACE PARKING ENFORCEMENT OFFICER 0 20.83 1,666.09 1 21.87 1,749.39 2 22.96 1,836.86 3 24.11 1,928.70 4 25.31 2,025.14 3693 ACE PARKING METER TECHNICIAN 0 22.91 1,832.70 1 24.05 1,924.33 2 25.26 2,020.55 3 26.52 2,121.57 4 27.85 2,227.65 7407 SM PARKS & RECREATION ADM 0 58.70 4,696.12 1 61.64 4,930.91 2 64.72 5,177.47 3 67.95 5,436.33 4 71.35 5,708.15 6619 ACE PARKS MAINT WORKER I 0 20.61 1,648.55 1 21.64 1,730.97 2 22.72 1,817.52 3 23.86 1,908.40 4 25.05 2,003.82 6617 ACE PARKS MAINT WORKER II 0 22.67 1,813.40 1 23.80 1,904.07 2 24.99 1,999.28 3 26.24 2,099.24 4 27.55 2,204.20 2021/10/26 City Council Post Agenda Page 84 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 42 of 69 Approved and Adopted: Resolution No. 6604 MM PARKS MANAGER 0 42.34 3,386.86 1 44.45 3,556.20 2 46.68 3,734.01 3 49.01 3,920.71 4 51.46 4,116.74 6605 ACE PARKS SUPERVISOR 0 33.34 2,667.23 1 35.01 2,800.58 2 36.76 2,940.62 3 38.60 3,087.65 4 40.53 3,242.03 5061 POA PEACE OFFICER 0 40.36 3,228.44 1 42.37 3,389.87 2 44.49 3,559.35 3 46.72 3,737.32 4 49.05 3,924.18 4731 MM PLAN CHECK SUPERVISOR 0 48.89 3,911.50 1 51.34 4,107.07 2 53.91 4,312.43 3 56.60 4,528.05 4 59.43 4,754.44 4753 ACE PLAN CHECK TECHNICIAN 0 30.01 2,401.00 1 31.51 2,521.05 2 33.09 2,647.10 3 34.74 2,779.46 4 36.48 2,918.43 4727 SM PLANNING MANAGER 0 62.06 4,964.69 1 0.00 0.00 2 0.00 0.00 3 66.96 5,356.97 4 74.87 5,989.33 4527 ACE PLANNING TECHNICIAN 0 24.66 1,972.78 1 25.89 2,071.40 2 27.19 2,174.97 3 28.55 2,283.73 4 29.97 2,397.91 2021/10/26 City Council Post Agenda Page 85 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 43 of 69 Approved and Adopted: Resolution No. 6432 ACE PLUMBER 0 29.31 2,344.50 1 30.77 2,461.73 2 32.31 2,584.81 3 33.93 2,714.05 4 35.62 2,849.76 5025 SM POLICE ADMIN SRVCS ADMNSTRTR 0 57.00 4,560.10 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 69.28 5,542.64 5051 POA POLICE AGENT 0 44.44 3,555.03 1 46.66 3,732.78 2 48.99 3,919.42 3 51.44 4,115.38 4 54.01 4,321.15 5022 SM POLICE CAPTAIN 0 77.79 6,223.17 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 94.55 7,564.00 5258 ACE POLICE COMM RELATIONS SPEC 0 26.35 2,107.60 1 27.66 2,212.98 2 29.05 2,323.63 3 30.50 2,439.81 4 32.02 2,561.80 5185 MM POLICE COMMUNICATIONS SYS MGR 0 44.77 3,581.90 1 47.01 3,761.00 2 49.36 3,949.04 3 51.83 4,146.49 4 54.42 4,353.82 5187 UCHR POLICE DISPATCH CALLTAKER 0 20.66 0.00 1 21.69 0.00 2 22.78 0.00 3 23.92 0.00 4 25.11 0.00 2021/10/26 City Council Post Agenda Page 86 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 44 of 69 Approved and Adopted: Resolution No. 5180 UCHR POLICE DISPATCHER 0 29.14 0.00 1 30.60 0.00 2 32.13 0.00 3 33.73 0.00 4 35.42 0.00 5181 ACE POLICE DISPATCHER 0 29.14 2,331.32 1 30.60 2,447.89 2 32.13 2,570.28 3 33.73 2,698.79 4 35.42 2,833.73 5183 ACE POLICE DISPATCHER SUPERVISOR 0 33.91 2,712.98 1 35.61 2,848.63 2 37.39 2,991.06 3 39.26 3,140.62 4 41.22 3,297.65 5179 ACE POLICE DISPATCHER TRAINEE 0 26.49 2,119.38 1 27.82 2,225.35 2 29.21 2,336.62 3 30.67 2,453.45 4 32.20 2,576.12 5191 ACE POLICE FACILITY & SUPPLY COORD 0 26.88 2,150.63 1 28.23 2,258.16 2 29.64 2,371.06 3 31.12 2,489.60 4 32.68 2,614.10 5031 POA POLICE LIEUTENANT 0 61.34 4,907.59 1 64.41 5,152.97 2 67.63 5,410.61 3 71.01 5,681.15 4 74.57 5,965.20 5203 ACE POLICE RECORDS & SUPPORT SUPV 0 26.08 2,086.23 1 27.38 2,190.54 2 28.75 2,300.07 3 30.19 2,415.07 4 31.70 2,535.82 2021/10/26 City Council Post Agenda Page 87 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 45 of 69 Approved and Adopted: Resolution No. 0165 ACE POLICE RECORDS SPECIALIST 0 19.72 1,577.49 1 20.70 1,656.36 2 21.74 1,739.18 3 22.83 1,826.14 4 23.97 1,917.45 0166 UCHR POLICE RECORDS SPECIALIST 0 19.72 0.00 1 20.70 0.00 2 21.74 0.00 3 22.83 0.00 4 23.97 0.00 5071 ACE POLICE RECRUIT 0 31.31 2,504.46 1 32.87 2,629.67 2 0.00 0.00 3 0.00 0.00 4 0.00 0.00 5041 POA POLICE SERGEANT 0 51.12 4,089.35 1 53.67 4,293.82 2 56.36 4,508.52 3 59.17 4,733.93 4 62.13 4,970.63 5415 ACE POLICE SERVICES TECHNICIAN 0 24.83 1,986.28 1 26.07 2,085.60 2 27.37 2,189.89 3 28.74 2,299.37 4 30.18 2,414.35 5207 UCHR POLICE SUPPORT SERVICES AIDE 0 0.00 0.00 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 14.00 0.00 5205 MM POLICE SUPPORT SERVICES MGR 0 43.34 3,466.91 1 45.50 3,640.26 2 47.78 3,822.27 3 50.17 4,013.38 4 52.68 4,214.05 2021/10/26 City Council Post Agenda Page 88 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 46 of 69 Approved and Adopted: Resolution No. 5209 MM POLICE TECHNOLOGY MANAGER 0 44.77 3,581.51 1 47.01 3,760.58 2 49.36 3,948.60 3 51.83 4,146.03 4 54.42 4,353.34 5107 ACE POLICE TECHNOLOGY SPECIALIST 0 39.25 3,140.18 1 41.21 3,297.19 2 43.28 3,462.05 3 45.44 3,635.14 4 47.71 3,816.90 2013 PRUC POLICY AIDE 0 29.94 2,394.82 1 31.43 2,514.57 2 33.00 2,640.29 3 34.65 2,772.30 4 36.39 2,910.92 6021 MM PRINCIPAL CIVIL ENGINEER 0 53.67 4,293.61 1 56.35 4,508.29 2 59.17 4,733.71 3 62.13 4,970.39 4 65.24 5,218.91 3305 MMCF PRINCIPAL HR ANALYST 0 47.21 3,776.41 1 49.57 3,965.23 2 52.04 4,163.49 3 54.65 4,371.66 4 57.38 4,590.23 4486 MM PRINCIPAL LANDSCAPE ARCHITECT 0 49.90 3,992.38 1 52.40 4,192.00 2 55.02 4,401.60 3 57.77 4,621.68 4 60.66 4,852.76 7051 MM PRINCIPAL LIBRARIAN 0 43.40 3,471.90 1 45.57 3,645.49 2 47.85 3,827.76 3 50.24 4,019.16 4 52.75 4,220.12 2021/10/26 City Council Post Agenda Page 89 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 47 of 69 Approved and Adopted: Resolution No. 0208 PROF PRINCIPAL MANAGEMENT ANALYST 0 41.89 3,350.99 1 43.98 3,518.54 2 46.18 3,694.46 3 48.49 3,879.19 4 50.91 4,073.15 0214 PRCF PRINCIPAL MANAGEMENT ANALYST 0 41.89 3,350.99 1 43.98 3,518.54 2 46.18 3,694.46 3 48.49 3,879.19 4 50.91 4,073.15 4431 MM PRINCIPAL PLANNER 0 49.90 3,992.38 1 52.40 4,192.00 2 55.02 4,401.60 3 57.77 4,621.68 4 60.66 4,852.76 4212 PROF PRINCIPAL PROJECT COORDINATOR 0 49.90 3,992.38 1 52.40 4,192.00 2 55.02 4,401.60 3 57.77 4,621.68 4 60.66 4,852.76 7410 MM PRINCIPAL RECREATION MANAGER 0 42.34 3,386.84 1 44.45 3,556.18 2 46.67 3,733.99 3 49.01 3,920.69 4 51.46 4,116.72 6020 MM PRINCIPAL TRAFFIC ENGINEER 0 53.67 4,293.61 1 56.35 4,508.29 2 59.17 4,733.71 3 62.13 4,970.39 4 65.24 5,218.91 3717 MM PROCUREMENT SERVICES ANALYST 0 40.34 3,226.94 1 42.35 3,388.30 2 44.47 3,557.71 3 46.70 3,735.60 4 49.03 3,922.37 2021/10/26 City Council Post Agenda Page 90 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 48 of 69 Approved and Adopted: Resolution No. 3721 ACE PROCUREMENT SPECIALIST 0 30.51 2,440.59 1 32.03 2,562.60 2 33.63 2,690.72 3 35.32 2,825.27 4 37.08 2,966.53 3090 PROF PROGRAMMER ANALYST 0 38.70 3,095.67 1 40.63 3,250.45 2 42.66 3,412.98 3 44.80 3,583.63 4 47.04 3,762.81 4217 ACE PROJECT COORDINATOR I 0 32.66 2,612.90 1 34.29 2,743.55 2 36.01 2,880.73 3 37.81 3,024.76 4 39.70 3,176.00 4218 UCHR PROJECT COORDINATOR I 0 32.66 0.00 1 34.29 0.00 2 36.01 0.00 3 37.81 0.00 4 39.70 0.00 4215 ACE PROJECT COORDINATOR II 0 35.93 2,874.19 1 37.72 3,017.90 2 39.61 3,168.80 3 41.59 3,327.24 4 43.67 3,493.60 5127 ACE PROPERTY AND EVIDENCE SPEC 0 21.81 1,744.93 1 22.90 1,832.18 2 24.05 1,923.79 3 25.25 2,019.98 4 26.51 2,120.98 5128 UCHR PROPERTY AND EVIDENCE SPEC 0 21.81 0.00 1 22.90 0.00 2 24.05 0.00 3 25.25 0.00 4 26.51 0.00 2021/10/26 City Council Post Agenda Page 91 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 49 of 69 Approved and Adopted: Resolution No. 2782 CONF PUBLIC INFORMATION SPECIALIST 0 30.71 2,456.82 1 32.25 2,579.69 2 33.86 2,708.65 3 35.55 2,844.09 4 37.33 2,986.29 2783 ACE PUBLIC INFORMATION SPECIALIST 0 30.71 2,456.82 1 32.25 2,579.69 2 33.86 2,708.65 3 35.55 2,844.09 4 37.33 2,986.29 5254 ACE PUBLIC SAFETY ANALYST 0 33.61 2,688.45 1 35.29 2,822.87 2 37.05 2,964.02 3 38.90 3,112.24 4 40.85 3,267.83 5256 UCHR PUBLIC SAFETY ANALYST 0 33.61 0.00 1 35.29 0.00 2 37.05 0.00 3 38.90 0.00 4 40.85 0.00 6123 ACE PUBLIC WORKS INSPECTOR I 0 31.38 2,510.15 1 32.95 2,635.64 2 34.59 2,767.43 3 36.32 2,905.79 4 38.14 3,051.09 6121 ACE PUBLIC WORKS INSPECTOR II 0 34.51 2,761.14 1 36.24 2,899.20 2 38.05 3,044.15 3 39.95 3,196.38 4 41.95 3,356.19 6336 MM PUBLIC WORKS MANAGER 0 42.33 3,386.62 1 44.45 3,555.95 2 46.67 3,733.75 3 49.01 3,920.44 4 51.46 4,116.47 2021/10/26 City Council Post Agenda Page 92 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 50 of 69 Approved and Adopted: Resolution No. 6712 ACE PUBLIC WORKS SPECIALIST 0 25.01 2,000.83 1 26.26 2,100.86 2 27.57 2,205.90 3 28.95 2,316.20 4 30.40 2,432.03 6327 SM PUBLIC WORKS SUPERINTENDENT 0 57.07 4,565.39 1 59.92 4,793.65 2 62.92 5,033.34 3 66.06 5,285.00 4 69.37 5,549.26 6337 ACE PUBLIC WORKS SUPERVISOR 0 33.34 2,667.23 1 35.01 2,800.58 2 36.76 2,940.62 3 38.60 3,087.65 4 40.53 3,242.03 6392 ACE PUMP MAINTENANCE SUPERVISOR 0 33.38 2,670.32 1 35.05 2,803.84 2 36.80 2,944.03 3 38.64 3,091.22 4 40.57 3,245.79 6396 ACE PUMP MAINTENANCE TECHNICIAN 0 29.48 2,358.00 1 30.95 2,475.90 2 32.50 2,599.69 3 34.12 2,729.67 4 35.83 2,866.16 3711 SM PURCHASING AGENT 0 50.21 4,016.92 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 61.03 4,882.59 5417 ACE RANGE MASTER 0 25.20 2,015.96 1 26.46 2,116.76 2 27.78 2,222.60 3 29.17 2,333.73 4 30.63 2,450.42 2021/10/26 City Council Post Agenda Page 93 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 51 of 69 Approved and Adopted: Resolution No. 5418 UCHR RANGE MASTER 0 25.20 0.00 1 26.46 0.00 2 27.78 0.00 3 29.17 0.00 4 30.63 0.00 6037 MMUC REAL PROPERTY MANAGER 0 47.42 3,793.59 1 49.79 3,983.27 2 52.28 4,182.44 3 54.89 4,391.56 4 57.64 4,611.13 2211 MM RECORDS MANAGER 0 34.51 2,760.80 1 36.24 2,898.84 2 38.05 3,043.78 3 39.95 3,195.98 4 41.95 3,355.77 2217 ACE RECORDS SPECIALIST 0 21.28 1,702.43 1 22.34 1,787.55 2 23.46 1,876.93 3 24.63 1,970.78 4 25.87 2,069.30 7605 UCHR RECREATION AIDE 0 0.00 0.00 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 14.00 0.00 7603 UCHR RECREATION LEADER 0 0.00 0.00 1 0.00 0.00 2 14.52 0.00 3 15.25 0.00 4 16.01 0.00 7601 UCHR RECREATION SPECIALIST 0 15.80 0.00 1 16.59 0.00 2 17.42 0.00 3 18.30 0.00 4 19.21 0.00 2021/10/26 City Council Post Agenda Page 94 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 52 of 69 Approved and Adopted: Resolution No. 7425 ACE RECREATION SUPERVISOR I 0 25.38 2,030.17 1 26.65 2,131.67 2 27.98 2,238.26 3 29.38 2,350.17 4 30.85 2,467.68 7426 UCHR RECREATION SUPERVISOR I 0 25.38 0.00 1 26.65 0.00 2 27.98 0.00 3 29.38 0.00 4 30.85 0.00 7423 ACE RECREATION SUPERVISOR II 0 27.91 2,233.18 1 29.31 2,344.84 2 30.78 2,462.08 3 32.31 2,585.19 4 33.93 2,714.45 7422 ACE RECREATION SUPERVISOR III 0 32.10 2,568.16 1 33.71 2,696.57 2 35.39 2,831.40 3 37.16 2,972.96 4 39.02 3,121.61 2742 ACE RECYCLING SPECIALIST I 0 24.78 1,982.10 1 26.02 2,081.21 2 27.32 2,185.27 3 28.68 2,294.52 4 30.12 2,409.25 2744 ACE RECYCLING SPECIALIST II 0 27.25 2,180.31 1 28.62 2,289.34 2 30.05 2,403.79 3 31.55 2,523.99 4 33.13 2,650.19 5307 ACE REGISTERED VETERINARY TECH 0 23.66 1,892.71 1 24.84 1,987.34 2 26.08 2,086.72 3 27.39 2,191.06 4 28.76 2,300.62 2021/10/26 City Council Post Agenda Page 95 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 53 of 69 Approved and Adopted: Resolution No. 5312 UCHR REGISTERED VETERINARY TECH 0 23.66 0.00 1 24.84 0.00 2 26.08 0.00 3 27.39 0.00 4 28.76 0.00 5081 UCHR RESERVE OFFICER 0 14.24 0.00 1 14.95 0.00 2 15.69 0.00 3 0.00 0.00 4 0.00 0.00 3689 SM REVENUE MANAGER 0 54.92 4,393.69 1 57.67 4,613.37 2 60.55 4,844.04 3 63.58 5,086.24 4 66.76 5,340.56 3367 PRCF RISK MANAGEMENT SPECIALIST 0 35.54 2,843.00 1 37.31 2,985.14 2 39.18 3,134.40 3 41.14 3,291.13 4 43.20 3,455.68 3361 SM RISK MANAGER 0 52.29 4,183.58 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 63.57 5,085.23 0231 UCHR SEASONAL ASSISTANT 0 0.00 0.00 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 14.00 0.00 0171 ACE SECRETARY 0 21.28 1,702.43 1 22.34 1,787.55 2 23.46 1,876.93 3 24.63 1,970.78 4 25.87 2,069.30 2021/10/26 City Council Post Agenda Page 96 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 54 of 69 Approved and Adopted: Resolution No. 3630 MMCF SENIOR ACCOUNTANT 0 37.85 3,027.75 1 39.74 3,179.14 2 41.73 3,338.09 3 43.81 3,505.00 4 46.00 3,680.25 3632 UCHR SENIOR ACCOUNTANT 0 37.85 0.00 1 39.74 0.00 2 41.73 0.00 3 43.81 0.00 4 46.00 0.00 3651 ACE SENIOR ACCOUTING ASSISTANT 0 25.29 2,022.88 1 26.55 2,124.02 2 27.88 2,230.24 3 29.27 2,341.76 4 30.74 2,458.84 0185 ACE SENIOR ADMIN SECRETARY 0 29.89 2,391.17 1 31.38 2,510.72 2 32.95 2,636.26 3 34.60 2,768.05 4 36.33 2,906.46 5345 ACE SENIOR ANIMAL CARE SPECIALIST 0 22.67 1,813.84 1 23.81 1,904.54 2 25.00 1,999.76 3 26.25 2,099.75 4 27.56 2,204.74 3089 PROF SENIOR APPLICATION SUPP SPEC 0 42.87 3,429.31 1 45.01 3,600.78 2 47.26 3,780.82 3 49.62 3,969.86 4 52.10 4,168.35 2403 EXEC SENIOR ASSISTANT CITY ATTORNEY 0 80.45 6,436.12 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 97.79 7,823.15 2021/10/26 City Council Post Agenda Page 97 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 55 of 69 Approved and Adopted: Resolution No. 4781 ACE SENIOR BUILDING INSPECTOR 0 39.69 3,175.30 1 41.68 3,334.08 2 43.76 3,500.78 3 45.95 3,675.82 4 48.25 3,859.60 4507 ACE SENIOR BUSINESS LICENSE REP 0 25.29 2,022.88 1 26.55 2,124.02 2 27.88 2,230.24 3 29.27 2,341.76 4 30.74 2,458.84 6019 WCE SENIOR CIVIL ENGINEER 0 48.34 3,866.99 1 50.75 4,060.32 2 53.29 4,263.37 3 55.96 4,476.53 4 58.75 4,700.34 4763 ACE SENIOR CODE ENFORCEMNT OFFICER 0 37.92 3,033.91 1 39.82 3,185.60 2 41.81 3,344.89 3 43.90 3,512.12 4 46.10 3,687.74 6204 ACE SENIOR CONSERVATION SPECIALIST 0 31.34 2,507.38 1 32.91 2,632.75 2 34.55 2,764.38 3 36.28 2,902.60 4 38.10 3,047.74 2025 UCHR SENIOR COUNCIL ASSISTANT 0 28.10 0.00 1 29.51 0.00 2 30.98 0.00 3 32.53 0.00 4 34.16 0.00 2027 CONF SENIOR COUNCIL ASSISTANT 0 23.33 1,866.51 1 24.50 1,959.83 2 25.72 2,057.82 3 27.01 2,160.71 4 28.36 2,268.75 2021/10/26 City Council Post Agenda Page 98 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 56 of 69 Approved and Adopted: Resolution No. 2725 PROF SENIOR ECON DEVELOPMENT SPEC 0 39.92 3,193.61 1 41.92 3,353.29 2 44.01 3,520.96 3 46.21 3,697.00 4 48.52 3,881.85 6442 ACE SENIOR ELECTRICIAN 0 33.70 2,696.18 1 35.39 2,830.99 2 37.16 2,972.54 3 39.01 3,121.16 4 40.97 3,277.22 6471 ACE SENIOR ELECTRONICS TECHNICIAN 0 37.07 2,965.80 1 38.93 3,114.09 2 40.87 3,269.79 3 42.92 3,433.28 4 45.06 3,604.94 6059 ACE SENIOR ENGINEERING TECHNICIAN 0 34.51 2,761.14 1 36.24 2,899.20 2 38.05 3,044.15 3 39.95 3,196.38 4 41.95 3,356.19 6512 ACE SENIOR EQUIPMENT MECHANIC 0 32.42 2,593.80 1 34.04 2,723.49 2 35.75 2,859.66 3 37.53 3,002.64 4 39.41 3,152.77 5529 IAFF SENIOR FIRE INSPECTOR/INVESTIG 0 39.10 3,128.09 1 41.06 3,284.49 2 43.11 3,448.72 3 45.26 3,621.16 4 47.53 3,802.21 0175 ACE SENIOR FISCAL OFFICE SPECIALST 0 22.34 1,787.54 1 23.46 1,876.92 2 24.63 1,970.77 3 25.87 2,069.30 4 27.16 2,172.77 2021/10/26 City Council Post Agenda Page 99 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 57 of 69 Approved and Adopted: Resolution No. 0176 UCHR SENIOR FISCAL OFFICE SPECIALST 0 22.34 0.00 1 23.46 0.00 2 24.63 0.00 3 25.87 0.00 4 27.16 0.00 3080 ACE SENIOR GIS SPECIALIST 0 36.04 2,883.48 1 37.85 3,027.66 2 39.74 3,179.04 3 41.72 3,337.99 4 43.81 3,504.89 2764 PROF SENIOR GRAPHIC DESIGNER 0 36.08 2,886.40 1 37.88 3,030.72 2 39.78 3,182.26 3 41.77 3,341.37 4 43.86 3,508.43 3308 PRCF SENIOR HR ANALYST 0 40.87 3,269.59 1 42.91 3,433.08 2 45.06 3,604.73 3 47.31 3,784.97 4 49.68 3,974.22 3316 CONF SENIOR HR TECHNICIAN 0 30.09 2,407.14 1 31.59 2,527.50 2 33.17 2,653.88 3 34.83 2,786.57 4 36.57 2,925.90 6441 ACE SENIOR HVAC TECHNICIAN 0 33.70 2,696.18 1 35.39 2,830.99 2 37.16 2,972.54 3 39.01 3,121.16 4 40.97 3,277.22 3012 PROF SENIOR INFO TECH SUPPORT SPEC 0 37.87 3,029.52 1 39.76 3,181.00 2 41.75 3,340.05 3 43.84 3,507.05 4 46.03 3,682.40 2021/10/26 City Council Post Agenda Page 100 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 58 of 69 Approved and Adopted: Resolution No. 6285 WCE SENIOR LAND SURVEYOR 0 48.34 3,866.99 1 50.75 4,060.32 2 53.29 4,263.37 3 55.96 4,476.53 4 58.75 4,700.34 6295 ACE SENIOR LANDSCAPE INSPECTOR 0 39.69 3,175.32 1 41.68 3,334.09 2 43.76 3,500.79 3 45.95 3,675.83 4 48.25 3,859.62 5110 ACE SENIOR LATENT PRINT EXAMINER 0 42.60 3,408.20 1 44.73 3,578.62 2 46.97 3,757.54 3 49.32 3,945.43 4 51.78 4,142.69 2463 CONF SENIOR LEGAL ASSISTANT 0 30.19 2,414.84 1 31.69 2,535.57 2 33.28 2,662.35 3 34.94 2,795.47 4 36.69 2,935.25 7053 MM SENIOR LIBRARIAN 0 34.46 2,756.75 1 36.18 2,894.60 2 37.99 3,039.32 3 39.89 3,191.29 4 41.89 3,350.85 7589 UCHR SENIOR LIFEGUARD 0 16.72 0.00 1 17.55 0.00 2 18.43 0.00 3 19.35 0.00 4 20.32 0.00 6371 ACE SENIOR MAINTENANCE WORKER 0 27.16 2,173.11 1 28.52 2,281.76 2 29.95 2,395.85 3 31.45 2,515.65 4 33.02 2,641.43 2021/10/26 City Council Post Agenda Page 101 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 59 of 69 Approved and Adopted: Resolution No. 0206 PROF SENIOR MANAGEMENT ANALYST 0 38.08 3,046.34 1 39.98 3,198.66 2 41.98 3,358.59 3 44.08 3,526.52 4 46.29 3,702.84 0226 PRCF SENIOR MANAGEMENT ANALYST 0 38.08 3,046.34 1 39.98 3,198.66 2 41.98 3,358.59 3 44.08 3,526.52 4 46.29 3,702.84 0173 ACE SENIOR OFFICE SPECIALIST 0 21.28 1,702.43 1 22.34 1,787.55 2 23.46 1,876.93 3 24.63 1,970.78 4 25.87 2,069.30 0174 UCHR SENIOR OFFICE SPECIALIST 0 21.28 0.00 1 22.34 0.00 2 23.46 0.00 3 24.63 0.00 4 25.87 0.00 6309 ACE SENIOR OPEN SPACE INSPECTOR 0 39.69 3,175.32 1 41.68 3,334.09 2 43.76 3,500.79 3 45.95 3,675.83 4 48.25 3,859.62 7439 ACE SENIOR PARK RANGER 0 27.16 2,173.11 1 28.52 2,281.76 2 29.95 2,395.85 3 31.45 2,515.65 4 33.02 2,641.43 5157 ACE SENIOR PARKING ENFORCEMENT OFF 0 22.91 1,832.70 1 24.05 1,924.33 2 25.26 2,020.55 3 26.52 2,121.57 4 27.85 2,227.65 2021/10/26 City Council Post Agenda Page 102 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 60 of 69 Approved and Adopted: Resolution No. 6615 ACE SENIOR PARKS MAINT WORKER 0 27.20 2,176.08 1 28.56 2,284.89 2 29.99 2,399.13 3 31.49 2,519.09 4 33.06 2,645.04 4746 WCE SENIOR PLAN CHECK ENGINEER 0 46.24 3,698.86 1 48.55 3,883.82 2 50.98 4,078.00 3 53.52 4,281.90 4 56.20 4,496.00 4751 ACE SENIOR PLAN CHECK TECHNICIAN 0 34.51 2,761.14 1 36.24 2,899.20 2 38.05 3,044.15 3 39.95 3,196.38 4 41.95 3,356.19 4432 PROF SENIOR PLANNER 0 39.92 3,193.61 1 41.92 3,353.29 2 44.01 3,520.96 3 46.21 3,697.00 4 48.52 3,881.85 4434 UCHR SENIOR PLANNER 0 39.92 0.00 1 41.92 0.00 2 44.01 0.00 3 46.21 0.00 4 48.52 0.00 4529 ACE SENIOR PLANNING TECHNICIAN 0 28.36 2,268.68 1 29.78 2,382.12 2 31.27 2,501.23 3 32.83 2,626.28 4 34.47 2,757.61 0135 ACE SENIOR POLICE RECORDS SPEC 0 22.68 1,814.11 1 23.81 1,904.82 2 25.00 2,000.06 3 26.25 2,100.06 4 27.56 2,205.06 2021/10/26 City Council Post Agenda Page 103 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 61 of 69 Approved and Adopted: Resolution No. 3728 PROF SENIOR PROCUREMENT SPECIALIST 0 32.75 2,619.60 1 34.38 2,750.58 2 36.10 2,888.12 3 37.91 3,032.52 4 39.80 3,184.14 3091 PROF SENIOR PROGRAMMER ANALYST 0 44.11 3,529.14 1 46.32 3,705.60 2 48.64 3,890.88 3 51.07 4,085.43 4 53.62 4,289.69 4214 PROF SENIOR PROJECT COORDINATOR 0 39.92 3,193.61 1 41.92 3,353.29 2 44.01 3,520.96 3 46.21 3,697.00 4 48.52 3,881.85 5125 ACE SENIOR PROPRTY & EVIDENCE SPEC 0 25.08 2,006.67 1 26.34 2,107.01 2 27.65 2,212.36 3 29.04 2,322.97 4 30.49 2,439.12 5248 UCHR SENIOR PUBLIC SAFETY ANALYST 0 36.07 0.00 1 37.87 0.00 2 39.77 0.00 3 41.76 0.00 4 43.84 0.00 5260 PROF SENIOR PUBLIC SAFETY ANALYST 0 36.07 2,885.66 1 37.87 3,029.95 2 39.77 3,181.44 3 41.76 3,340.52 4 43.84 3,507.55 6101 ACE SENIOR PUBLIC WORKS INSPECTOR 0 39.69 3,175.31 1 41.68 3,334.09 2 43.76 3,500.79 3 45.95 3,675.83 4 48.25 3,859.61 2021/10/26 City Council Post Agenda Page 104 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 62 of 69 Approved and Adopted: Resolution No. 6702 ACE SENIOR PUBLIC WORKS SPECIALIST 0 30.01 2,400.99 1 31.51 2,521.04 2 33.09 2,647.09 3 34.74 2,779.44 4 36.48 2,918.42 2215 ACE SENIOR RECORDS SPECIALIST 0 24.47 1,957.79 1 25.70 2,055.68 2 26.98 2,158.46 3 28.33 2,266.39 4 29.75 2,379.71 2746 ACE SENIOR RECYCLING SPECIALIST 0 31.34 2,507.38 1 32.91 2,632.75 2 34.55 2,764.38 3 36.28 2,902.60 4 38.10 3,047.74 3365 PRCF SENIOR RISK MANAGEMENT SPEC 0 40.87 3,269.59 1 42.91 3,433.08 2 45.06 3,604.73 3 47.31 3,784.97 4 49.68 3,974.22 0177 ACE SENIOR SECRETARY 0 23.41 1,872.67 1 24.58 1,966.31 2 25.81 2,064.62 3 27.10 2,167.86 4 28.45 2,276.25 6573 ACE SENIOR TREE TRIMMER 0 29.92 2,393.69 1 31.42 2,513.38 2 32.99 2,639.04 3 34.64 2,771.00 4 36.37 2,909.55 2779 PROF SENIOR WEBMASTER 0 36.21 2,896.98 1 38.02 3,041.82 2 39.92 3,193.92 3 41.92 3,353.62 4 44.02 3,521.30 2021/10/26 City Council Post Agenda Page 105 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 63 of 69 Approved and Adopted: Resolution No. 6169 ACE SIGNAL SYSTEMS ENGINEER I 0 36.07 2,885.78 1 37.88 3,030.06 2 39.77 3,181.57 3 41.76 3,340.66 4 43.85 3,507.68 6170 ACE SIGNAL SYSTEMS ENGINEER II 0 39.68 3,174.35 1 41.66 3,333.08 2 43.75 3,499.72 3 45.93 3,674.71 4 48.23 3,858.44 6355 ACE SIGNING AND STRIPING SUPV 0 33.34 2,667.23 1 35.01 2,800.58 2 36.76 2,940.62 3 38.60 3,087.65 4 40.53 3,242.03 2799 PRUC SPECIAL EVENTS COORDINATOR 0 40.62 3,249.25 1 42.65 3,411.72 2 44.78 3,582.30 3 47.02 3,761.42 4 49.37 3,949.49 2751 SM SPECIAL PROJECTS MGR 0 48.27 3,861.57 1 49.49 3,959.49 2 0.00 0.00 3 0.00 0.00 4 58.67 4,693.75 3313 UCHR SR HR ANALYST 0 40.87 0.00 1 42.91 0.00 2 45.06 0.00 3 47.31 0.00 4 49.68 0.00 3031 PROF SR ITS/POL SPEC II (T) 0 41.73 3,338.43 1 43.82 3,505.35 2 46.01 3,680.62 3 48.31 3,864.65 4 50.72 4,057.88 2021/10/26 City Council Post Agenda Page 106 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 64 of 69 Approved and Adopted: Resolution No. 3051 PROF SR NETWORK ENGINEER 0 50.91 4,072.44 1 53.45 4,276.07 2 56.12 4,489.87 3 58.93 4,714.36 4 61.88 4,950.08 3734 ACE STOREKEEPER 0 22.64 1,810.92 1 23.77 1,901.47 2 24.96 1,996.54 3 26.20 2,096.37 4 27.51 2,201.19 3732 ACE STOREKEEPER SUPERVISOR 0 27.16 2,173.11 1 28.52 2,281.76 2 29.95 2,395.85 3 31.45 2,515.65 4 33.02 2,641.43 6127 ACE STORMWATER COMPLNCE INSP I 0 29.28 2,342.51 1 30.75 2,459.64 2 32.28 2,582.62 3 33.90 2,711.75 4 35.59 2,847.34 6125 ACE STORMWATER COMPLNCE INSP II 0 32.21 2,576.76 1 33.82 2,705.60 2 35.51 2,840.88 3 37.29 2,982.93 4 39.15 3,132.07 6137 ACE STORMWATER ENV SPECIALIST I 0 32.80 2,624.23 1 34.44 2,755.45 2 36.17 2,893.22 3 37.97 3,037.88 4 39.87 3,189.78 6135 ACE STORMWATER ENV SPECIALIST II 0 36.08 2,886.67 1 37.89 3,031.00 2 39.78 3,182.55 3 41.77 3,341.66 4 43.86 3,508.76 2021/10/26 City Council Post Agenda Page 107 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 65 of 69 Approved and Adopted: Resolution No. 6131 MM STORMWATER PROGRAM MANAGER 0 44.57 3,565.34 1 46.80 3,743.60 2 49.13 3,930.78 3 51.59 4,127.33 4 54.17 4,333.69 5241 MM SUPRVSNG PUBLIC SAFETY ANALYST 0 41.48 3,318.51 1 43.56 3,484.44 2 45.73 3,658.66 3 48.02 3,841.60 4 50.42 4,033.67 6151 ACE SURVEY TECHNICIAN I 0 27.28 2,182.72 1 28.65 2,291.85 2 30.08 2,406.44 3 31.58 2,526.77 4 33.16 2,653.12 6141 ACE SURVEY TECHNICIAN II 0 30.01 2,400.99 1 31.51 2,521.04 2 33.09 2,647.09 3 34.74 2,779.44 4 36.48 2,918.42 3015 PROF SYSTEMS/DATABASE ADMINISTRATOR 0 40.30 3,223.71 1 42.31 3,384.90 2 44.43 3,554.14 3 46.65 3,731.85 4 48.98 3,918.44 3027 ACE TELECOMMUNICATIONS SPECIALIST 0 25.25 2,020.05 1 26.51 2,121.05 2 27.84 2,227.10 3 29.23 2,338.45 4 30.69 2,455.38 7503 UCHR TINY TOT AIDE 0 0.00 0.00 1 0.00 0.00 2 14.52 0.00 3 15.25 0.00 4 16.01 0.00 2021/10/26 City Council Post Agenda Page 108 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 66 of 69 Approved and Adopted: Resolution No. 7505 UCHR TINY TOT SPECIALIST 0 15.80 0.00 1 16.59 0.00 2 17.42 0.00 3 18.30 0.00 4 19.21 0.00 5155 UCHR TRAFFIC CONTROL ASSISTANT 0 0.00 0.00 1 0.00 0.00 2 0.00 0.00 3 0.00 0.00 4 15.69 0.00 5293 UCHR TRAFFIC OFFICER 0 14.24 0.00 1 14.95 0.00 2 15.69 0.00 3 0.00 0.00 4 0.00 0.00 6187 ACE TRAFFIC SIGNAL & LIGHT TECH I 0 28.75 2,299.97 1 30.19 2,414.97 2 31.70 2,535.72 3 33.28 2,662.50 4 34.95 2,795.63 6185 ACE TRAFFIC SIGNAL & LIGHT TECH II 0 31.62 2,529.97 1 33.21 2,656.46 2 34.87 2,789.29 3 36.61 2,928.74 4 38.44 3,075.19 6181 ACE TRAFFIC SIGNAL & LIGHTING SUPV 0 36.37 2,909.46 1 38.19 3,054.94 2 40.10 3,207.68 3 42.10 3,368.07 4 44.21 3,536.45 5262 ACE TRAINING PROGRAM SPECIALIST 0 26.35 2,107.60 1 27.66 2,212.98 2 29.05 2,323.63 3 30.50 2,439.81 4 32.02 2,561.80 2021/10/26 City Council Post Agenda Page 109 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 67 of 69 Approved and Adopted: Resolution No. 6031 WCE TRANSPORTATION ENGR W CERT 0 48.34 3,866.99 1 50.75 4,060.32 2 53.29 4,263.37 3 55.96 4,476.53 4 58.75 4,700.34 6033 WCE TRANSPORTATION ENGR W/O CERT 0 46.04 3,682.85 1 48.34 3,866.99 2 50.75 4,060.33 3 53.29 4,263.37 4 55.96 4,476.53 6575 ACE TREE TRIMMER 0 24.93 1,994.74 1 26.18 2,094.48 2 27.49 2,199.20 3 28.86 2,309.16 4 30.31 2,424.62 6572 ACE TREE TRIMMER SUPERVISOR 0 34.41 2,752.74 1 36.13 2,890.38 2 37.94 3,034.90 3 39.83 3,186.65 4 41.82 3,345.98 5334 UCHR VET II (HOURLY) 0 47.04 0.00 1 49.39 0.00 2 51.86 0.00 3 54.45 0.00 4 57.17 0.00 5308 UCHR VETERINARIAN 0 46.77 0.00 1 49.11 0.00 2 51.57 0.00 3 54.15 0.00 4 56.85 0.00 5322 UCHR VETERINARIAN (PERMITTED) 0 66.13 0.00 1 69.44 0.00 2 72.91 0.00 3 76.56 0.00 4 80.39 0.00 2021/10/26 City Council Post Agenda Page 110 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 68 of 69 Approved and Adopted: Resolution No. 5331 PROF VETERINARIAN (PERMITTED) 0 57.59 4,607.14 1 60.47 4,837.49 2 63.49 5,079.37 3 66.67 5,333.34 4 70.00 5,600.00 5335 PROF VETERINARIAN I 0 40.90 3,272.11 1 42.95 3,435.72 2 45.09 3,607.50 3 47.35 3,787.87 4 49.72 3,977.27 5333 PROF VETERINARIAN II 0 47.04 3,762.92 1 49.39 3,951.06 2 51.86 4,148.62 3 54.45 4,356.05 4 57.17 4,573.85 5323 UCHR VETERINARY ASSISTANT 0 19.72 0.00 1 20.70 0.00 2 21.74 0.00 3 22.82 0.00 4 23.96 0.00 5325 ACE VETERINARY ASSISTANT 0 19.72 1,577.27 1 20.70 1,656.13 2 21.74 1,738.93 3 22.82 1,825.89 4 23.96 1,917.18 7131 ACE VOLUNTEER COORDINATOR 0 21.55 1,724.20 1 22.63 1,810.41 2 23.76 1,900.94 3 24.95 1,995.98 4 26.20 2,095.77 2777 ACE WEBMASTER 0 32.44 2,595.20 1 34.06 2,724.95 2 35.77 2,861.21 3 37.55 3,004.25 4 39.43 3,154.47 2021/10/26 City Council Post Agenda Page 111 of 346 Fiscal Year 2021-2022 Compensation Schedule Effective November 5, 2021 Job BU Description Step Hourly Period Step 0 = Step A, Step 1 = Step B, Step 2 = Step C, Step 3 = Step D, Step 4 = Step E Period rate shown is based on an 80‐hour per pay period, with exception of sworn Fire positions with an A or B designation. Page 69 of 69 Approved and Adopted: Resolution No. 5061 POA PEACE OFFICER 0 40.55 3,243.89 Effective 11/19/2021 1 42.58 3,406.08 2 44.70 3,576.38 3 46.94 3,755.20 4 49.29 3,942.96 5051 POA POLICE AGENT 0 44.65 3,572.04 Effective 11/19/2021 1 46.88 3,750.64 2 49.23 3,938.17 3 51.69 4,135.07 4 54.27 4,341.82 5031 POA POLICE LIEUTENANT 0 61.64 4,931.07 Effective 11/19/2021 1 64.72 5,177.62 2 67.96 5,436.50 3 71.35 5,708.34 4 74.92 5,993.75 5041 POA POLICE SERGEANT 0 51.36 4,108.91 Effective 11/19/2021 1 53.93 4,314.37 2 56.63 4,530.09 3 59.46 4,756.58 4 62.43 4,994.41 Revised August 10, 2021 (Effective July 2, 2021) August 10, 2021 (Effective August 13, 2021) September 14, 2021 (Effective September 10, 2021) October 26, 2021 (Effective November 5, 2021) 2021/10/26 City Council Post Agenda Page 112 of 346 v . 0 03 P a g e | 1 October 26, 2021 ITEM TITLE Grant Award: Accept Grant Agreement with California Office of Traffic Safety Report Number: 21-0174 Location: No specific geographic location Department: Police Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Adopt a resolution accepting $455,000 from the California Office of Traffic Safety and appropriating $352,536 to the Police Grants Section of the Federal Grants Fund for the Selective Traffic Enforcement Program (4/5 Vote Required). SUMMARY The California Office of Traffic Safety has awarded $455,000 to the Police Department for the Selective Traffic Enforcement Program. The goal of this program is to reduce the number of persons killed and injured in traffic crashes involving alcohol and other primary collisions factors. ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required. BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. 2021/10/26 City Council Post Agenda Page 113 of 346 P a g e | 2 DISCUSSION The California Office of Traffic Safety's (OTS) mission is to effectively and efficiently administer traffic safety grant funds to reduce traffic deaths, injuries, and economic losses. The Police Department has been awarded various OTS grants, including the Serious Traffic Offenders Program (STOP), Comprehensive Traffic Safety Program, DUI Enforcement Program, and Selective Traffic Enforcement Program (STEP), which have enhanced the Traffic Unit by funding new positions, traffic enforcement operations and supplies/equipment used during traffic enforcement operations. The Police Department has received funding from the California Office of Traffic Safety for the Selective Traffic Enforcement Program and Traffic Records Improvement Project. Throughout the one-year grant period (10/1/2021 to 9/30/2022), traffic enforcement operations will be conducted on an overtime basis. Grant-funded operations include DUI/driver license checkpoints, DUI saturation patrols and collaborative DUI enforcement to reduce the number of persons killed or injured in alcohol-involved collisions. Distracted driving operations will focus on drivers using hand-held cell phones and texting. Other traffic enforcement operations include motorcycle safety enforcement operations, along with bicycle and pedestrian enforcement operations. Additionally, traffic safety educational presentations will be conducted throughout the grant period, with a goal to reach out to community members, on the topics of distracted driving, DUI, speed, bicycle and pedestrian safety, seatbelts and child passenger safety. Funds provided by this grant will also be utilized for training, checkpoint supplies used during the traffic operations, a DUI trailer and crash data retrieval software. DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT Approval of the resolution will result in the acceptance of $455,000 of grant funding from the California Office of Traffic Safety for the Selective Traffic Enforcement Program. Since the grant period crosses between two fiscal years, $352,536 will be appropriated to the fiscal year 2021/2022 budget and $102,464 will be included in the proposed fiscal year 2022/2023 budget. Specifically, for the current year budget, $307,394 will be appropriated to the personnel category, $10,142 to the supplies and services category, and $35,000 to the other capital category of the Police Grants Section of the Federal Grants Fund. The funding from the California Office of Traffic Safety will completely offset the costs of this grant award, resulting in no net fiscal impact. ONGOING FISCAL IMPACT There is no ongoing fiscal impact for accepting these grant funds. 2021/10/26 City Council Post Agenda Page 114 of 346 P a g e | 3 ATTACHMENTS None. Staff Contact: Jonathan Alegre, Police Department 2021/10/26 City Council Post Agenda Page 115 of 346 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING $455,000 FROM THE CALIFORNIA OFFICE OF TRAFFIC SAFETY AND APPROPRIATING $352,536 TO THE POLICE GRANTS SECTION OF THE FEDERAL GRANTS FUND FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM WHEREAS, the Police Department has been awarded $455,000 grant funding from the California Office of Traffic Safety for the Selective Traffic Enforcement Program; and WHEREAS, the goal of the Selective Traffic Enforcement Program is to reduce the number of persons killed or injured in traffic crashes involving alcohol and other primary collision factors; and WHEREAS, throughout the one-year grant period of October 1, 2021 to September 30, 2022, DUI/driver license checkpoints, DUI saturation patrols, distracted driving operations, motorcycle safety operations, bicycle/pedestrian operations and other traffic enforcement operations will be conducted on an overtime basis; and WHEREAS, funds provided by this grant will also be utilized for training, checkpoint supplies used during the traffic operations, a traffic trailer and crash data retrieval software; and WHEREAS, the grant funds provided by the California Office of Traffic Safety will completely offset the total costs of this program. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby accept $455,000 from the California Office of Traffic Safety and appropriate $307,394 to the personnel category, $10,142 to the supplies and services category and $35,000 to the other capital category of the Police Grants Section of the Federal Grants Fund for the Selective Traffic Enforcement Program. Presented by Roxana Kennedy Chief of Police Approved as to form by Glen R. Googins City Attorney 2021/10/26 City Council Post Agenda Page 116 of 346 v . 0 03 P a g e | 1 October 26, 2021 ITEM TITLE Grant Acceptance and Appropriation: Accept Funds from the San Diego Foundation Age Friendly Communities Municipal Grant to Implement a CV Senior Connect Informational Telephone Line for Seniors and Their Caregivers Report Number: 21-0178 Location: No specific geographic location Department: Development Services Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Adopt a resolution accepting grant funds in the amount of $49,850 from the San Diego Foundation Age Friendly Communities Municipal Grant to implement goals in the Communication & Information and Health & Community sections of the Age-Friendly Action Plan, and appropriating funds for that purpose (4/5 VOTE REQUIRED). SUMMARY On July 10, 2018 the City Council adopted the City’s first Age-Friendly Action Plan and set a variety of goals related to increasing the livability of the City. This action will accept and appropriate funds from the San Diego Foundation “Age Friendly Communities Municipal Grant” in the amount of $49,850 to carry out goals contained within the Communication & Information and Health & Community sections of the Plan. ENVIRONMENTAL REVIEW The Director of Development Services reviewed the proposed legislative action for compliance with the California Environmental Quality Act (CEQA) and determined that the action is not a “Project” as defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the action is not subject to CEQA. Therefore, no further environmental review is required. 2021/10/26 City Council Post Agenda Page 117 of 346 P a g e | 2 BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION The San Diego Foundation established an “Age Friendly Communities Municipal Grant” (the “Grant”) in 2020 to support existing Age Friendly Communities Program goals. Funds from the Grant will help implement the following goals in the Chula Vista Age-Friendly Action Plan: Communications & Information Goal 7.1 Maintain consistent, widespread and centralized distribution of information in a culturally appropriate way and considering technology barriers. D. Determine barriers to technology use and ensure that critical information is being provided in a variety of ways and education provided to remove barriers to the digital divide. Health & Community Goal 8.1 Address inequity in emergency services in South Bay through education on preventive care, chronic disease management, centralized resources, patient centered care and advocacy. A. Identify central resource service provider (e.g., 211) and develop promotional campaign to encourage a one-stop shop for resource and increase older adults (55+) referrals by 10%. Grant funding will enable the project to connect seniors without technology access or a desire to utilize technology through a new telephone line developed in partnership with 2-1-1 San Diego. The phone line provides weekly automated informational messages to those who subscribe, links to services for automated check-ins and provides critical resources and social networking opportunities for all older adults in Chula Vista. Over 30,000 older adults can benefit from the service. The program is set to launch in November 2021. DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section 18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT Staff time to prepare this staff report and execute the project is budgeted in the Development Services budget for Healthy Chula Vista related work. 2021/10/26 City Council Post Agenda Page 118 of 346 P a g e | 3 ONGOING FISCAL IMPACT This is a one-time project and has no ongoing fiscal impact to the General Fund or the Development Services Fund. ATTACHMENTS None. Staff Contact: Tiffany Allen, Director of Development Services Stacey Kurz, Acting Housing Manager, Development Services 2021/10/26 City Council Post Agenda Page 119 of 346 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCEPTING GRANT FUNDS FROM THE SAN DIEGO FOUNDATION AGE FRIENDLY COMMUNITIES MUNICIPAL GRANT TO IMPLEMENT GOALS IN THE COMMUNICATION & INFORMATION AND HEALTH & COMMUNITY SECTIONS OF THE AGE-FRIENDLY ACTION PLAN, AND APPROPRIATING FUNDS THEREFOR WHEREAS, the World Health Organization (“WHO”) launched an international effort, entitled the Age-Friendly Cities and Communities Program, to help cities prepare for rapid population aging and the parallel trend of urbanization and in the United States the American Association of Retired Persons’ (“AARPs’”) Age-Friendly Communities Network (the “Network”) is the affiliate to the WHO program; and WHEREAS, the City Council authorized staff to submit an application to enter the Network on May 10, 2016 by Resolution No. 2016-068 and in July 2016, the City of Chula Vista became the 99th jurisdiction in the United States to enter, committing to a five-year process to evaluate, develop an Action Plan and implement Age-Friendly concepts to encourage the livability of the community for all generations; and WHEREAS, on July 10, 2018, City Council adopted the first Chula Vista Age-Friendly Action Plan, entitled “Chula Vista: Creating an Age-Friendly City, Age-Friendly Action Plan”; and WHEREAS, in January 2021, the City of Chula Vista was awarded a grant under the San Diego Foundation “Age Friendly Communities Municipal Grant” in the amount of $49,850 to accomplish goals within the Communication & Information and Health & Community Sections of the Action Plan; and WHEREAS, grant funds will build the infrastructure for the new “CV Senior Connect” telephone line, to provide seniors within the City a one-stop location to receive weekly automated information, direct links to resources and connect them to City programs and services, and associated marketing for the service. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it does hereby accept funds in the amount of $49,850 from the San Diego Foundation “Age Friendly Communities Municipal Grant” and authorizes the appropriation such funds. 2021/10/26 City Council Post Agenda Page 120 of 346 Resolution No. __________ Page 2 Presented by Approved as to form by _____________________________________ ____________________________________ Tiffany Allen Glen R. Googins Director of Development Services City Attorney 2021/10/26 City Council Post Agenda Page 121 of 346 v . 0 03 P a g e | 1 October 26, 2021 ITEM TITLE Auditing Services Agreement: Approve an Agreement with Hinderliter de Llamas (“HdL”) to Provide Sales and Use Tax Auditing Services Report Number: 21-0183 Location: No specific geographic location Department: Finance Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Adopt a resolution approving a sales and use tax audit services agreement with HdL for Fiscal Years 2021/22 and one option to extend for 2022/23. SUMMARY The City requires the service of HdL to provide sales and use tax services to assist in economic , business development, and revenue projections as well as transactions tax services to effectively monitor Measure A & Measure P Sales Tax revenues. Continuous monitoring, identification and correction of allocation errors, and reporting deficiencies assist in maximizing sales tax revenues owed to the City. An effective review program can provide for more accurate budget forceasting and financial planning. ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that approval of an agreement for audit services is not a "Project" as defined under Section 15378 of the State CEQA Guidelines; because approval of the contract is a continuing administrative activity, therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Thus, no environmental review is required. 2021/10/26 City Council Post Agenda Page 122 of 346 P a g e | 2 BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION The Finance Department desires the combination of data entry, report preparation, data analysis necessary to effectively manage both it's general sales and use tax, Measure A and Measure P transactions and use tax base for recovery of revenues either unreported or erroneously allocated to other jurisdictions. HdL has the program, equipment and personnel required to deliver the sales and use and transactions and use tax related services. In order to procure these services HdL was chosen based on their unique qualifications including tax audit and California Department of Tax and Fee Administration (CDTFA) Document preparation; on this basis, Contractor was awarded the contract on professional services basis under the authority of Chula Vista Municipal Code Section 2.56.110.H.2 The annual base fee for services is $10,800. The Consultant will receive a percentage based on recovered sales and use tax revenue. For general sales tax recovery the Consultant will receive 15% revenue recovered, and for Measure P and Measure A consultant will receive 25% of recovered revenue. The maximum amount to be paid to consultant for services perfmormed under the agreement shall not exceed $115,000 annually. The City has contracted with HdL to perform these services since 2010. The previous firm, MuniServices, LLC held this contract for a period of 18 years. The Finance Department made the change to HdL to consolidate services for business licensing software and sales tax services, the two systems interface with each other and allow for more efficient business license enforcement. DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). CURRENT-YEAR FISCAL IMPACT The contract is currently budgeted in the current fiscal year. ONGOING FISCAL IMPACT All costs incurred for these services are budgeted annually. ATTACHMENTS 1. Agreement Staff Contact: Sarah Schoen, Director of Finance & Edward Prendell, Manager of Budget and Analysis 2021/10/26 City Council Post Agenda Page 123 of 346 1 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 CITY OF CHULA VISTA CONSULTANT SERVICES AGREEMENT WITH HINDERLITER, DE LLAMAS AND ASSOCIATES TO PROVIDE SALES AND USE TAX AND TRANSACTIONS TAX AUDIT & INFORMATION SERVICES This Agreement is entered into effective as of July 1, 2021 (“Effective Date”) by and between the City of Chula Vista, a chartered municipal corporation (“City”) and HINDERLITER, DE LLAMAS AND ASSOCIATES, A California Corporation) (“Consultant”) (collectively, the “Parties” and, individually, a “Party”) with reference to the following facts: RECITALS WHEREAS, Hinderliter, de Llamas and Associartes (HdL) has extensive experience in providing sales tax analysis to many local cities; and WHEREAS, the City requires the service of HdL to provide sales and use tax services to assist in economic and buisiness development and revenue projections as well as transactions tax services to effectively monitor Measure P & Measure A revenues; and WHEREAS, continuous monitoring, identification and correction of allocation errors and reporting deficiencies will help maximize sales tax revenues; and WHEREAS, an effective review program can provide for more accurate budget forceasting and financial planning; and WHEREAS, City desires the combination of data entry, report preparation, and data analysis necessary to effectively manage both it's general sales and use tax Measure “A” and Measure "P" transactions and use tax base for recovery of revenues either unreported or erroneously allocated to other jurisdictions: and WHEREAS, Consultant has the programs, equipment and personnel required to deliver the sales and use and transactions and use tax related services referenced herein; and WHEREAS, In order to procure these services Contractor was chosen based on Contractor’s unique qualifications including tax audit and California Department of Tax and Fee Administration (CDTFA) Document preparation; on this basis, Contractor was awarded the contract on professional services basis under the authority of Chula Vista Municipal Code Section 2.56.110.H.2 WHEREAS, Consultant warrants and represents that it is experienced and staffed in a manner such that it can deliver the services required of Consultant to City in accordance with the time frames and the terms and conditions of this Agreement. [End of Recitals. Next Page Starts Obligatory Provisions.] 2021/10/26 City Council Post Agenda Page 124 of 346 2 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 OBLIGATORY PROVISIONS NOW, THEREFORE, in consideration of the above recitals, the covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which the Parties hereby acknowledge, City and Consultant hereby agree as follows: 1. SERVICES 1.1 Required Services. Consultant agrees to perform the services, and deliver to City the “Deliverables” (if any) described in the attached Exhibit A, incorporated into the Agreement by this reference, within the time frames set forth therein, time being of the essence for this Agreement. The services and/or Deliverables described in Exhibit A shall be referred to herein as the “Required Services.” 1.2 Reductions in Scope of Work. City may independently, or upon request from Consultant, from time to time, reduce the Required Services to be performed by the Consultant under this Agreement. Upon doing so, City and Consultant agree to meet and confer in good faith for the purpose of negotiating a corresponding reduction in the compensation associated with the reduction. 1.3 Additional Services. Subject to compliance with the City’s Charter, codes, policies, procedures and ordinances governing procurement and purchasing authority, City may request Consultant provide additional services related to the Required Services (“Additional Services”). If so, City and Consultant agree to meet and confer in good faith for the purpose of negotiating an amendment to Exhibit A, to add the Additio nal Services. Unless otherwise agreed, compensation for the Additional Services shall be charged and paid consistent with the rates and terms already provided therein. Once added to Exhibit A, “Additional Services” shall also become “Required Services” for purposes of this Agreement. 1.4 Standard of Care. Consultant expressly warrants and agrees that any and all Required Services hereunder shall be performed in accordance with the highest standard of care exercised by members of the profession currently practicing under similar conditions and in similar locations. 1.5 No Waiver of Standard of Care. Where approval by City is required, it is understood to be conceptual approval only and does not relieve the Consultant of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the Consultant or its subcontractors. 1.6 Security for Performance. In the event that Exhibit A Section 4 indicates the need for Consultant to provide additional security for performance of its duties under this Agreement, Consultant shall provide such additional security prior to commencement of its Required Services in the form and on the terms prescribed on Exhibit A, or as otherwise prescribed by the City Attorney. 1.7 Compliance with Laws. In its performance of the Required Services, Consultant shall comply with any and all applicable federal, state and local laws, including the Chula Vista Municipal Code. 1.8 Business License. Prior to commencement of work, Consultant shall obtain a business license from City. 1.9 Subcontractors. Prior to commencement of any work, Consultant shall submit for City’s information and approval a list of any and all subcontractors to be used by Consultant in the performance of the Required Services. Consultant agrees to take appropriate measures necessary to ensure that all subcontractors and 2021/10/26 City Council Post Agenda Page 125 of 346 3 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 personnel utilized by the Consultant to complete its obligations under this Agreement comply with all applicable laws, regulations, ordinances, and policies, whether federal, state, or local. In addition, if any subcontractor is expected to fulfill any responsibilities of the Consultant under this Agreement, Consultant shall ensure that each and every subcontractor carries out the Consultant’s responsibilities as set forth in this Agreement. 1.10 Term. This Agreement shall commence on the earlier to occur of the Effective Date or Consultant’s commencement of the Required Services hereunder, and shall terminate when the Parties have complied with all their obligations hereunder; provided, however, provisions which expressly survive termination shall remain in effect. 2. COMPENSATION 2.1 General. For satisfactory performance of the Required Services, City agrees to compensate Consultant in the amount(s) and on the terms set forth in Exhibit A, Section 4. Standard terms for billing and payment are set forth in this Section 2. 2.2 Detailed Invoicing. Consultant agrees to provide City with a detailed invoice for services performed each month, within thirty (30) days of the end of the month in which the services were performed, unless otherwise specified in Exhibit A. Invoicing shall begin on the first of the month following the Effective Date of the Agreement. All charges must be presented in a line item format with each task separately explained in reasonable detail. Each invoice shall include the current monthly amount being billed, the amount invoiced to date, and the remaining amount available under any approved budget. Consultant must obtain prior written authorization from City for any fees or expenses that exceed the estimated budget. 2.3 Payment to Consultant. Upon receipt of a properly prepared invoice and confirmation that the Required Services detailed in the invoice have been satisfactorily performed, City shall pay Consultant for the invoice amount within thirty (30) days. Payment shall be made in accordance with the terms and conditions set forth in Exhibit A and section 2.4, below. At City’s discretion, invoices not timely submitted may be subject to a penalty of up to five percent (5%) of the amount invoiced. 2.4 Retention Policy. City shall retain ten percent (10%) of the amount due for Required Services detailed on each invoice (the “holdback amount”). Upon City review and determination of Project Completion, the holdback amount will be issued to Consultant. 2.5 Reimbursement of Costs. City may reimburse Consultant’s out-of-pocket costs incurred by Consultant in the performance of the Required Services if negotiated in advance and included in Exhibit A. Unless specifically provided in Exhibit A, Consultant shall be responsible for any and all out-of-pocket costs incurred by Consultant in the performance of the Required Services. 2.6 Exclusions. City shall not be responsible for payment to Consultant for any fees or costs in excess of any agreed upon budget, rate or other maximum amount(s) provided for in Exhibit A. City shall also not be responsible for any cost: (a) incurred prior to the Effective Date; or (b) arising out of or related to the errors, omissions, negligence or acts of willful misconduct of Consultant, its agents, employees, or subcontractors. 2.7 Payment Not Final Approval. Consultant understands and agrees that payment to the Consultant or reimbursement for any Consultant costs related to the performance of Required Services does not constitute a City final decision regarding whether such payment or cost reimbursement is allowable and eligible for payment under this Agreement, nor does it constitute a waiver of any violation by Consultant of the terms of 2021/10/26 City Council Post Agenda Page 126 of 346 4 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 this Agreement. If City determines that Consultant is not entitled to receive any amount of compensation already paid, City will notify Consultant in writing and Consultant shall promptly return such amount. 3. INSURANCE 3.1 Required Insurance. Consultant must procure and maintain, during the period of performance of Required Services under this Agreement, and for twelve months after completion of Required Services, the policies of insurance described on the attached Exhibit B, incorporated into the Agreement by this reference (the “Required Insurance”). The Required Insurance shall also comply with all other terms of this Section. 3.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions relating to the Required Insurance must be disclosed to and approved by City in advance of the commencement of work. 3.3 Standards for Insurers. Required Insurance must be placed with licensed insurers admitted to transact business in the State of California with a current A.M. Best’s rating of A V or better, or, if insurance is placed with a surplus lines insurer, insurer must be listed on the State of California List of Eligible Surplus Lines Insurers (LESLI) with a current A.M. Best’s rating of no less than A X. For Workers ’ Compensation Insurance, insurance issued by the State Compensation Fund is also acceptable. 3.4 Subcontractors. Consultant must include all sub-consultants/sub-contractors as insureds under its policies and/or furnish separate certificates and endorsements demonstrating separate coverage for those not under its policies. Any separate coverage for sub-consultants must also comply with the terms of this Agreement. 3.5 Additional Insureds. City, its officers, officials, employees, agents, and volunteers must be named as additional insureds with respect to any policy of general liability, automobile, or pollution insurance specified as required in Exhibit B or as may otherwise be s pecified by City’s Risk Manager.. The general liability additional insured coverage must be provided in the form of an endorsement to the Consultant’s insurance using ISO CG 2010 (11/85) or its equivalent; such endorsement must not exclude Products/Completed Operations coverage. 3.6 General Liability Coverage to be “Primary.” Consultant’s general liability coverage must be primary insurance as it pertains to the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers is wholly separate from the insurance provided by Consultant and in no way relieves Consultant from its responsibility to provide insurance. 3.7 No Cancellation. No Required Insurance policy may be canceled by either Party during the required insured period under this Agreement, except after thirty days’ prior written notice to the City by certified mail, return receipt requested. Prior to the effective date of any such cancellation Consultant must procure and put into effect equivalent coverage(s). 3.8 Waiver of Subrogation. Consultant’s insurer(s) will provide a Waiver of Subrogation in favor of the City for each Required Insurance policy under this Agreement. In addition, Consultant waives any right it may have or may obtain to subrogation for a claim against City. 3.9 Verification of Coverage. Prior to commencement of any work, Consultant shall furnish City with original certificates of insurance and an y amendatory endorsements necessary to demonstrate to City that Consultant has obtained the Required Insurance in compliance with the terms of this Agreement. The words 2021/10/26 City Council Post Agenda Page 127 of 346 5 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 “will endeavor” and “but failure to mail such notice shall impose no obligation or li ability of any kind upon the company, its agents, or representatives” or any similar language must be deleted from all certificates. The required certificates and endorsements should otherwise be on industry standard forms. The City reserves the right to require, at any time, complete, certified copies of all required insurance policies, including endorsements evidencing the coverage required by these specifications. 3.10 Claims Made Policy Requirements. If General Liability, Pollution and/or Asbestos Pollution Liability and/or Errors & Omissions coverage are required and are provided on a claims -made form, the following requirements also apply: a. The “Retro Date” must be shown, and must be before the date of this Agreement or the beginning of the work required by this Agreement. b. Insurance must be maintained, and evidence of insurance must be provided, for at least five (5) years after completion of the work required by this Agreement. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a “Retro Date” prior to the effective date of this Agreement, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of the work required by this Agreement. d. A copy of the claims reporting requirements must be submitted to the City for review. 3.11 Not a Limitation of Other Obligations. Insurance provisions under this section shall not be construed to limit the Consultant’s obligations under this Agreement, including Indemnity. 3.12 Additional Coverage. To the extent that insurance coverage provided by Consultant maintains higher limits than the minimums appearing in Exhibit B, City requires and shall be entitled to coverage for higher limits maintained. 4. INDEMNIFICATION 4.1. General. To the maximum extent allowed by law, Consultant shall protect, defend, indemnify and hold harmless City, its elected and appointed officers, agents, employees and volunteers (collectively, “Indemnified Parties”), from and against any and all claims, demands, causes of action, costs, expenses, (including reasonable attorneys’ fees and court costs), liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in an y manner arising out of or incident to any alleged acts, omissions, negligence, or willful misconduct of Consultant, its officials, officers, employees, agents, and contractors, arising out of or in connection with the performance of the Required Services, the results of such performance, or this Agreement. This indemnity provision does not include any claims, damages, liability, costs and expenses arising from the sole negligence or willful misconduct of the Indemnified Parties. Also covered is liability arising from, connected with, caused by or claimed to be caused by the active or passive negligent acts or omissions of the Indemnified Parties which may be in combination with the active or passive negligent acts or omissions of the Consultant, its employees, agents or officers, or any third party. 4.2. Modified Indemnity Where Agreement Involves Design Professional Services. Notwithstanding the forgoing, if the services provided under this Agreement are design professional services, as defined by California Civil Code section 2782.8, as may be amended from time to time, the defense and indemnity obligation under Section 1, above, shall be limited to the extent required by California Civil Code section 2782.8. 2021/10/26 City Council Post Agenda Page 128 of 346 6 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 4.3 Costs of Defense and Award. Included in Consultant’s obligations under this Section 4 is Consultant’s obligation to defend, at Consultant’s own cost, expense and risk, any and all suits, actions or other legal proceedings that may be brought or instituted against one or more of the Indemnified Parties. Subject to the limitations in this Section 4, Consultant shall pay and satisfy any judgment, award or decree that may be rendered against one or more of the Indemnified Parties for any and all related legal expenses and costs incurred by any of them. 4.4. Consultant’s Obligations Not Limited or Modified. Consultant’s obligations under this Section 4 shall not be limited to insurance proceeds, if any, received by the Indemnified Parties, or by any prior or subsequent declaration by the Consultant. Furthermore, Consultant’s obligations under this Section 4 shall in no way limit, modify or excuse any of Consultant’s other obligations or duties under this Agreement. 4.5. Enforcement Costs. Consultant agrees to pay any and all costs City incurs in enforcing Consultant’s obligations under this Section 4. 4.6 Survival. Consultant’s obligations under this Section 4 shall survive the termination of this Agreement. 5. FINANCIAL INTERESTS OF CONSULTANT. 5.1 Form 700 Filing. The California Political Reform Act and the Chula Vista Conflict of Interest Code require certain government officials and consultants performing work for government agencies to publicly disclose certain of their personal assets and income using a Statement of Economic Interests form (Form 700). In order to assure compliance with these requirements, Consultant shall comply with the disclosure requirements identified in the attached Exhibit C, incorporated into the Agreement by this reference. 5.2 Disclosures; Prohibited Interests. Independent of whether Consultant is required to file a Form 700, Consultant warrants and represents that it has disclosed to City any economic interests held by Consultant, or its employees or subcontractors who will be performing the Required Services, in any real property or project which is the subject of this Agreement. Consultant warrants and represents that it has not employed or retained any company or person, other than a bona fide employee or approved subcontractor working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants and represents that it has not paid or agreed to pay any company or person, other than a bona fide employee or approved subcontractor working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further warrants and represents that no officer or employee of City, has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, the proceeds hereof, or in the business of Consultant or Consultant’s subcontractors. Consultant further agrees to notify City in the event any such interest is discovered wheth er or not such interest is prohibited by law or this Agreement. For breach or violation of any of these warranties, City shall have the right to rescind this Agreement without liability. 6. REMEDIES 6.1 Termination for Cause. If for any reason whatsoever Consultant shall fail to perform the Required Services under this Agreement, in a proper or timely manner, or if Consultant shall violate any of the other covenants, agreements or conditions of this Agreement (each a “Default”), in addition to any and al l other rights and remedies City may have under this Agreement, at law or in equity, City shall have the right to terminate this Agreement by giving five (5) days written notice to Consultant. Such notice shall identify the Default and the Agreement termination date. If Consultant notifies City of its intent to cure such Default prior 2021/10/26 City Council Post Agenda Page 129 of 346 7 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 to City’s specified termination date, and City agrees that the specified Default is capable of being cured, City may grant Consultant up to ten (10) additional days after the designated termination date to effectuate such cure. In the event of a termination under this Section 6.1, Consultant shall immediately provide City any and all ”Work Product” (defined in Section 7 below) prepared by Consultant as part of the Required Services. Such Work Product shall be City’s sole and exclusive property as provided in Section 7 hereof. Consultant may be entitled to compensation for work satisfactorily performed prior to Consultant’s receipt of the Default notice; provided, however, in no event shall such compensation exceed the amount that would have been payable under this Agreement for such work, and any such compensation shall be reduced by any costs incurred or projected to be incurred by City as a result of the Default. 6.2 Termination or Suspension for Convenience of City. City may suspend or terminate this Agreement, or any portion of the Required Services, at any time and for any reason, with or without cause, by giving specific written notice to Consultant of such termination or suspension at least fifteen (15) days prior to the effective date thereof. Upon receipt of such notice, Consultant shall immediately cease all work under the Agreement and promptly deliver all “Work Product” (defined in Section 7 below) to City. Such Work Product shall be City's sole and exclusive property as provided in Section 7 hereof. Consultant shall be entitled to receive just and equitable compensation for this Work Product in an amount equal to the amount due and payable under this Agreement for work satisfactorily performed as of the date of the termination/suspension notice plus any additional remaining Required Services requested or approved by City in advance that would maximize City’s value under the Agreement. 6.3 Waiver of Claims. In the event City terminates the Agreement in accordance with the terms of this Section, Consultant hereby expressly waives any and all claims for damages or compensation as a result of such termination except as expressly provided in this Section 6. 6.4 Administrative Claims Requirements and Procedures. No suit or arbitration shall be brought arising out of this Agreement against City unless a claim has first been presented in writing and filed with City and acted upon by City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, as same may be amended, the provisions of which, including such policies and procedures used by City in the implementation of same, are incorporated herein by this reference. Upon request by City, Consultant shall meet and confer in good faith with City for the purpose of resolving any dispute over the terms of this Agreement. 6.5 Governing Law/Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in San Diego County, State of California. 6.6 Service of Process. Consultant agrees that it is subject to personal jurisdiction in California. If Consultant is a foreign corporation, limited liability company, or partnership that is not registered with the California Secretary of State, Consultant irrevocably consents to service of process on Consultant by first class mail directed to the individual and address listed under “For Legal Notice,” in section 1.B. of Exhibit A to this Agreement, and that such service shall be effective five days after mailing. 7. OWNERSHIP AND USE OF WORK PRODUCT All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials or properties produced in whole or in part under this Agreement in connection with the performance 2021/10/26 City Council Post Agenda Page 130 of 346 8 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 of the Required Services (collectivel y “Work Product”) shall be the sole and exclusive property of City. No such Work Product shall be subject to private use, copyrights or patent rights by Consultant in the United States or in any other country without the express, prior written consent of City. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, copyright or patent, in whole or in part, any such Work Product, without requiring any permission of Consultant, except as may be limited by the provisions of the Public Records Act or expressly prohibited by other applicable laws. With respect to computer files containing data generated as Work Product, Consultant shall make available to City, upon reasonable written request by City, the necessary functional computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. GENERAL PROVISIONS 8.1 Amendment. This Agreement may be amended, but only in writing signed by both Parties. 8.2 Assignment. City would not have entered into this Agreement but for Consultant’s unique qualifications and traits. Consultant shall not assign any of its rights or responsibilities under this Agreement, nor any part hereof, without City’s prior written consent, which City may grant, condition or deny in its sole discretion. 8.3 Authority. The person(s) executing this Agreement for Consultant warrants and represents that they have the authority to execute same on behalf of Consultant and to bind Consultant to its obligations hereunder without any further action or direction from Consultant or any board, principle or officer thereof. 8.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one Agreement after each Party has signed such a counterpart. 8.5 Entire Agreement. This Agreement together with all exhibits attached hereto and other agreements expressly referred to herein, constitutes the entire Agreement between the Parties with respect to the subject matter contained herein. All exhibits referenced herein shall be attached hereto and are incorporated herein by reference. All prior or contemporaneous agreements, understandings, representations, warranties and statements, oral or written, are superseded. 8.6 Record Retention. During the course of the Agreement and for three (3) years following completion of the Required Services, Consultant agrees to maintain, intact and readily accessible, all data, documents, reports, records, contracts, and supporting materials relating to the performance of the Agreement, including accounting for costs and expenses charged to City, including such records in the possession of sub- contractors/sub-consultants. 8.7 Further Assurances. The Parties agree to perform such further acts and to execute and deliver such additional documents and instruments as may be reasonably required in order to carr y out the provisions of this Agreement and the intentions of the Parties. 8.8 Independent Contractor. Consultant is and shall at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, agents or volu nteers shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents (“Consultant Related Individuals”), except as set forth in this Agreement. No Consultant Related Individuals shall be deemed employees of City, and none of them shall be entitled to any benefits to which City employees are entitled, including but not limited to, overtime, retirement benefits, worker's compensation benefits, injury leave or other leave benefits. Furthermore, City will not withhold state or federal income tax, social security tax or 2021/10/26 City Council Post Agenda Page 131 of 346 9 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 any other payroll tax with respect to any Consultant Related Individuals; instead, Consultant shall be solely responsible for the payment of same and shall hold the City harmless with respect to same. Co nsultant shall not at any time or in any manner represent that it or any of its Consultant Related Individuals are employees or agents of City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatsoever against City, or bind City in any manner. 8.9 Notices. All notices, demands or requests provided for or permitted to be given pursuant to this Agreement must be in writing. All notices, demands and requests to be sent to any Party shall be deemed to have been properly given or served if personally served or deposited in the United States mail, addressed to such Party, postage prepaid, registered or certified, with return receipt requested, at the addresses identified in this Agreement at the places of business for each of the designated Parties as indicated in Exhibit A, or otherwise provided in writing. (End of page. Next page is signature page.) 2021/10/26 City Council Post Agenda Page 132 of 346 10 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 SIGNATURE PAGE CONSULTANT SERVICES AGREEMENT IN WITNESS WHEREOF, by executing this Agreement where indicated below, City and Consultant agree that they have read and understood all terms and conditions of the Agreement, that they fully agree and consent to bound by same, and that they are freely entering into this Agreement as of the Effective Date. HINDERLITER, DE LLAMAS AND ASSOCIATES CITY OF CHULA VISTA BY:________________________________ BY: ________________________________ ANDREW NICKERSON MARIA KACHADOORIAN PRESIDENT CITY MANAGER APPROVED AS TO FORM BY: ________________________________ Glen R. Googins City Attorney 2021/10/26 City Council Post Agenda Page 133 of 346 11 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 EXHIBIT A SCOPE OF WORK AND PAYMENT TERMS 1. Contact People for Contract Administration and Legal Notice A. City Contract Administration: Victor De La Cruz 276 4th Ave, Chula Vista, CA 91910 619-409-5959 vdelacruz@chulavistaca.gov For Legal Notice Copy to: City of Chula Vista City Attorney 276 Fourth Avenue, Chula Vista, CA 91910 619-691-5037 CityAttorney@chulavistaca.gov B. Consultant Contract Administration: HINDERLITER, DE LLAMAS AND ASSOCIATES 120 S. State College Blvd., #200 Brea, CA 92821 714.879.5000 msoto-sanchez@hdlcompanies.com For Legal Notice Copy to: R. Andrew Nickerson 120 S. State College Blvd., #200 Brea, CA 92821 714-879-5000 anickerson@hdlcompanies.com 2. Required Services A. General Description: 1. For Sales and Use Tax HdL will provide municipal sales and use tax auditing revenue recovery and reporting services. The auditing and reporting services will include written reports and quarterly briefings concerning revenue performance and projections, trend analysis, gains and declines as well as general assistance in managing the City's sales and use tax revenues. Revenue recovery services will include identifying misallocated or underreported tax revenues and ensuring the City receives such revenues. 2. For transactions and use tax revenues , Consultant will provide data entry, report preparation, and data analysis necessary to effectively manage its Measure “A” and Measure "P" transactions and use tax base recovery of revenues either unreported or erroneously allocated to other jurisdictions. B. Detailed Description: Sales Tax Services. The Consultant shall provide sales tax consulting services including, but not limited to, the following: 2021/10/26 City Council Post Agenda Page 134 of 346 12 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 1. Information Services and Economic Analysis a. Provide a user-friendly software program accessible to City staff with an electronic database of the City's sales and use tax data. The software and database would be used to facilitate monitoring, analysis and forecasting of sales and use tax revenue. The program must have the ability to export all data to a spreadsheet, and can create and maintain subsets of the information based on geographic features. b. Provide training to City staff on the use of the software program described above. c. Provide written sales tax reports on a fiscal year quarterly basis to the City within one week following the receipt of the quarterly distribution report. Such reports would be provided during a quarterly meeting at the City with key City staff. These reports should include, but not be limited to, the following: 1. Historical sales and use tax revenue trends of major industry groups within the City. 2. Top sales tax generators ranked by the amount of sales and use tax produced. 3. Analytical reports on sales trends using various categories and criteria. 4. Comparisons to other local, county, and state jurisdictions. 5. Sales and use tax projections updated quarterly. 6. Information regarding state and federal legislative issues, including an analysis of the potential impact on the City of Chula Vista. 7. Creation and provision of a non-confidential newsletter in electronic format each quarter for the City suitable for public dissemination. 8. Other reports as mutually agreed upon. d. Provide assistance with sales and use tax revenue trends, analysis and related questions throughout the fiscal year; consultation on projections of sales and use tax revenue during the City's annual budget development process. B. Revenue Recovery and Reporting a. Identify the specific procedures HdL will use to detect, correct, and recover misallocated revenue for the City. b. Monitor and analyze the quarterly distribution reports to ensure accuracy and detect any irregularities. c. Identify opportunities for the City to recover t he local allocation on purchase transactions subject to tax and facilitate the recovery of such funds. d. Assist the City with strategies to preserve and enhance sales and use tax generated by existing businesses within the City through innovative programs such as a sales tax 2021/10/26 City Council Post Agenda Page 135 of 346 13 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 education program or business to business program that would promote greater sales tax revenue for the City. Transactions and Use Tax Services (Measure P & Measure A) - the Consultant shall provide consulting services including, but not limited to, the following: DEFICIENCY/ALLOCATION REVIEWS AND RECOVERY 1. Consultant shall conduct on-going reviews to identify and correct unreported transactions and use tax payments and distribution errors thereby generating previously unrealized revenue for the City. Said reviews shall include: a. Comparison of county-wide local tax allocations to transactions tax for brick and mortar stores and other cash register-based businesses, where clearly all transactions are conducted on-site within the Measure “A” & Measure "P" City boundaries, and therefore subject to transactions tax. b. Review of any significant one-time use tax allocations to ensure that there are corresponding transaction tax payments for taxpayers with nexus within the City boundaries. c. Review of state-wide transactions tax allocations and patterns to identify any obvious errors and omissions. d. Identification and follow-up with any potentially large purchasers of supplies and equipment (e.g. hospitals, universities, manufacturing plants, agricultural operations, refineries) to ensure that their major vendors are properly reporting corresponding transactions tax payments to the Measure “A” & Measure "P" Transactions Tax District. 2. Consultant will initiate, where the probability of an error exists, contacts with the appropriate taxpayer management and accounting officials to verify whether current tax receipts accurately reflect the local sales activity. Such contacts will be conducted in a professional and courteous manner so as to enhance City's relations with the business community. 3. Consultant shall prepare and submit to the California Department of Tax and Fee Administration (CDFTA) all information necessary to correct any allocation errors and deficiencies that are identified, and shall follow-up with the individual businesses and the State Board of Equalization to ensure that all back- quarter payments due the City are recovered. DATA BASE MANAGEMENT, REPORTS AND STAFF SUPPORT 1. Consultant shall establish a database containing all applicable California Department of Tax and Fee Administration (CDFTA) registration data for each business within the Measure “A” & Measure "P" District boundaries holding a seller's permit account. Said database shall also identify the quarterly transactions and use tax allocations under each account for the most current and previous quarters where available. 2. Consultant shall provide updated reports each quarter identifying changes in allocation totals by individual businesses, business groups and by categories. Quarterly aberrations due to State audits, fund transfers, and receivables, along with late or double payments, will also be identified. Quarterly reconciliation worksheets to assist finance officer with budget forecasting will be included. 2021/10/26 City Council Post Agenda Page 136 of 346 14 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 3. Consultant shall advise and work with City Staff on planning and economic questions related to maximizing revenues, preparation of revenue projections and general information on sales, transactions and use tax questions. 4. Consultant shall make available to City the HdL proprietary software program and Measure "P" database containing all applicable registration and quarterly allocation information for City business outlets registered with the California Department of Tax and Fee Administration (CDFTA). The database will be updated quarterly. 5. Consultant shall only disclose information contained in, or derived from those transactions and use tax records only to the officer or employee authorized by the City Manager or their designee to examine the information; CONFIDENTIALITY Section 7056 of the State of California Revenue and Taxation code specifically limits the disclosure of confidential taxpayer information contained in the records of the California Department of Tax and Fee Administration. This section specifies the conditions under which a CITY may authorize persons other than CITY officers and employees to examine State Sales, Use and Transactions Tax records. The following conditions specified in Section 7056 (b), (1) of the State of California Revenue and Taxation Code are hereby made part of this agreement. A. CONSULTANT is authorized by this Agreement to examine sales, use or transactions and use tax records of the Department of Tax and Fee Administration provided to CITY pursuant to contract under the Bradley-Burns Uniform Sales and Use Tax Law. B. CONSULTANT is required to disclose information contained in, or derived from, those sales, use or transactions and use tax records only to an officer or employee of the CITY who is authorized by resolution to examine the information. C. CONSULTANT is prohibited from performing consulting services for a retailer, as defined in California Revenue & Taxation Code Section 6015, during the term of this Agreement. D. CONSULTANT is prohibited from retaining the information contained in, or derived from those sales or transactions and use tax records, after this Agreement has expired. Information obtained by examination of Department of Tax and Fee Administration records shall be used only for purposes related to collection of local 2021/10/26 City Council Post Agenda Page 137 of 346 15 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 sales and use tax or for other governmental functions of the CITY as set forth by resolution adopted pursuant to Section 7056 (b) of the Revenue and Taxation Code. The resolution shall designate the CONTRACTOR as a person, authorized to examine sales and use tax records and certify that this Agreement meets the requirements set forth above and in Section 7056 (b), (1) of the Revenue and Taxation Code. Consultant is prohibited by this Agreement from retaining the information contained in or derived from those transactions and use tax records after that Agreement has expired. 3. Term: In accordance with Section 1.10 of this Agreement, the term of this Agreement shall begin July 1, 2021 and end on 06/30/2022 for completion of all Required Services. 4. Compensation: A. Form of Compensation A. For Sales Tax Services , the fee for ongoing analysis, reports and access to the sales tax database is $800 per month to be billed quarterly. The fee for audit services is 15% of all new sales and use tax revenue received by the City as a result of audit and recovery work performed by the Consultant. This fee applies to monies received in the first eight consecutive reporting quarters beginning with the receipt of the audit revenue and includes retroactive back quarter adjustments obtained by the Consultant. B. For Measure P & Measure A revenues - Consultant shall be paid $100 monthly billed quarterly for the transaction district tax reports that are included with the quarterly sales tax analyses. Consultant shall be paid 25% of the initial amount of new transactions or use tax revenue received by the City as a result of audit and recovery work performed by Consultant (hereafter referred to as "audit fees"). New revenue shall not include any amounts determined and verified by City or Consultant to be increment attributable to causes other than Consultant's work pursuant to this Agreement. In the event that Consultant is responsible for an increase in the tax reported by businesses already properly making tax payments to the City, it shall be Consultant's responsibility to separate and support the incremental amount attributable to its efforts prior to the application of the audit fee. Said audit fees will apply to state fund transfers received for those specific quarters identified as being missing and/or deficient following completion of the audit by Consultant and confirmation of corrections by the State Board of Equalization but shall not apply prospectively to any future quarter. C. Consultant shall provide City with an itemized quarterly invoice showing all formula calculations and amounts due for audit fees. D. Consultant shall obtain prior approval from City for each specific business for which payment of audit fees will be expected. Said approval shall be deemed given when the City Manager or his/her designated representative, signs a Work Authorization form, a copy of which is attached as "Exhibit D." City shall pay audit fees upon Consultant's submittal of evidence of State fund transfers and payments to City from businesses identified in the audit and approved by the City. E. Above sum shall constitute full reimbursement to Consultant for all direct and indirect expenses incurred by Consultant in performing audits including the salaries of Consultant's employees, and travel expenses connected with contacting local and out-of-state businesses and the Board of Equalization Staff. F. Extra work beyond the Scope of Services set forth in this Agreement shall not be performed by Consultant or reimbursed or paid for by City unless such extra work is specifically authorized in writing 2021/10/26 City Council Post Agenda Page 138 of 346 16 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 by City Manager or his/her designated representative. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by the City and Consultant at the time the City' s written authorization is given to Consultant for the performance of said services. B. Reimbursement of Costs ☒ None, the compensation includes all costs Notwithstanding the foregoing, the maximum amount to be paid to the Consultant for services performed through June 30, 2022 shall not exceed 115,000. 5. Special Provisions: CHECK ANY THAT APPLY OR SELECT “NONE,” AND DELETE ALL INSTRUCTIONS. ☐ Permitted Sub-Consultants: None ☐ Security for Performance: None ☒ Notwithstanding the completion date set forth in Section 3 above, City has option to extend this Agreement for One additional terms, defined as a one-year increment or None. The City Manager or Director of Finance/Treasurer shall be authorized to exercise the extensions on behalf of the City. If the City exercises an option to extend, each extension shall be on the same terms and conditions contained herein, provided that the amounts specified in Section 4 above may be increased by up to N/A for each extension. The City shall give written notice to Consultant of the City’s election to exercise the extension via the Notice of Exercise of Option to Extend document. ☒ None 2021/10/26 City Council Post Agenda Page 139 of 346 17 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 EXHIBIT B INSURANCE REQUIREMENTS Consultant shall adhere to all terms and conditions of Section 3 of the Agreement and agrees to provide the following types and minimum amounts of insurance, as indicated by checking the applicable boxes (x). Type of Insurance Minimum Amount Form ☒ General Liability: Including products and completed operations, personal and advertising injury $2,000,000 per occurrence for bodily injury, personal injury (including death), and property damage. If Commercial General Liability insurance with a general aggregate limit is used, either the general aggregate limit must apply separately to this Agreement or the general aggregate limit must be twice the required occurrence limit Additional Insured Endorsement or Blanket AI Endorsement for City* Waiver of Recovery Endorsement Insurance Services Office Form CG 00 01 *Must be primary and must not exclude Products/Completed Operations ☒ Automobile Liability $1,000,000 per accident for bodily injury, including death, and property damage Insurance Services Office Form CA 00 01 Code 1-Any Auto Code 8-Hired Code 9-Non Owned ☒ Workers’ Compensation Employer’s Liability $1,000,000 each accident $1,000,000 disease policy limit $1,000,000 disease each employee Waiver of Recovery Endorsement ☒ Professional Liability (Errors & Omissions) $1,000,000 each occurrence $2,000,000 aggregate Other Negotiated Insurance Terms: None 2021/10/26 City Council Post Agenda Page 140 of 346 18 City of Chula Vista Agreement No.: 2021-056 Consultant Name: HINDERLITER, DE LLAMAS AND ASSOCIATES Rev. 10/24/17 EXHIBIT C CONSULTANT CONFLICT OF INTEREST DESIGNATION The Political Reform Act1 and the Chula Vista Conflict of Interest Code2 (“Code”) require designated state and local government officials, including some consultants, to make certain public disclosures using a Statement of Economic Interests form (Form 700). Once filed, a Form 700 is a public document, accessible to any member of the public. In addition, consultants designated to file the Form 700 are also required to comply with certain ethics training requirements.3 ☒ A. Consultant IS a corporation or limited liability company and is therefore EXCLUDED4 from disclosure. ☐ B. Consultant NOT a corporation or limited liability company and disclosure designation is as follows: APPLICABLE DESIGNATIONS FOR INDIVIDUAL(S) ASSIGNED TO PROVIDE SERVICES (Category descriptions available at .) Name Email Address Applicable Designation Enter Name of Each Individual Who Will Be Providing Service Under the Contract – If individuals have different disclosure requirements, duplicate this row and complete separately for each individual Enter email address(es) ☐ A. Full Disclosure ☐ B. Limited Disclosure (select one or more of the categories under which the consultant shall file): ☐ 1. ☐ 2. ☐ 3. ☐ 4. ☐ 5. ☐ 6. ☐ 7. Justification: ☐ C. Excluded from Disclosure 1. Required Filers Each individual who will be performing services for the City pursuant to the Agreement and who meets the definition of “Consultant,” pursuant to FPPC Regulation 18700.3, must file a Form 700. 2. Required Filing Deadlines Each initial Form 700 required under this Agreement shall be filed with the Office of the City Clerk via the City's online filing system, NetFile, within 30 days of the approval of the Agreement. Additional Form 700 filings will be required annually on April 1 during the term of the Agreement, and within 30 days of the termination of the Agreement. 3. Filing Designation The City Department Director will designate each individual who will be providing services to the City pursuant to the Agreement as full disclosure, limited disclosure, or excluded from disclosure, based on an analysis of the services the Consultant will provide. Notwithstanding this designation or anything in the Agreement, the Consultant is ultimately responsible for complying with FPPC regulations and filing requirements. If you have any questions regarding filing requirements, please do not hesitate to contact the City Clerk at (619)691-5041, or the FPPC at 1-866-ASK-FPPC, or (866) 275-3772 *2. Pursuant to the duly adopted City of Chula Vista Conflict of Interest Code, this document shall serve as the written determination of the consultant’s requirement to comply with the disclosure requirements set forth in the Code. Completed by: Victor De La Cruz 1 Cal. Gov. Code §§81000 et seq.; FPPC Regs. 18700.3 and 18704. 2 Chula Vista Municipal Code §§2.02.010-2.02.040. 3 Cal. Gov. Code §§53234, et seq. 4 CA FPPC Adv. A-15-147 (Chadwick) (2015); Davis v. Fresno Unified School District (2015) 237 Cal.App.4th 261; FPPC Reg. 18700.3 (Consultant defined as an “individual” who participates in making a governmental decision; “individual” does not incl ude corporation or limited liability company). 2021/10/26 City Council Post Agenda Page 141 of 346 C:\Program Files\eSCRIBE\TEMP\2038589732\2038589732,,,Resolution HdL Sales Tax and Use Audit Agreement.docx RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING SALES AND USE TAX AND TRANSACTIONS TAX AUDIT & INFORMATIONS SERVICES AGREEMENT BETWEEN THE CITY AND HINDERLITER, DE LLAMAS AND ASSOCIATES WHEREAS, Hinderliter, deLlamas and Associartes (HdL) has extensive experience in providing sales tax analysis to many local cities; and WHEREAS, the City requires the service of HdL to provide sales and use tax services to assist in economic and buisiness development and revenue projections as well as transactions tax services to effectively monitor Measure P & Measure A revenues; and WHEREAS, continuous monitoring, identification and correction of allocation errors and reporting deficiencies will help maximize sales tax revenues; and WHEREAS, an effective review program can provide for more accurate budget forceasting and financial planning; and WHEREAS, City desires the combination of data entry, report preparation, and data analysis necessary to effectively manage both it's general sales and use tax Measure “A” and Measure "P" transactions and use tax base for recovery of revenues either unreported or erroneously allocated to other jurisdictions: and WHEREAS, Consultant has the programs, equipment and personnel required to deliver the sales and use and transactions and use tax related services referenced herein; and WHEREAS, Consultant annual base fee for services is $10,800. The Consultant will receive a percentage based on recovered sales tax. For general sales tax recovery the Consultant will receive 15% of sales and use tax revenue recovered, and will receive 25% of Measure P and Maeasure A tax revenue recovered. The maximum amount to be paid to consultant for services perfmormed under the agreement shall not exceed $115,000 annually. WHEREAS, In order to procure these services Contractor was chosen based on Contractor’s unique qualifications including tax audit and California Department of Tax and Fee Administration (CDTFA) Document preparation; on this basis, Contractor was awarded the contract on professional services basis under the authority of Chula Vista Municipal Code Section 2.56.110.H.2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves the SALES AND USE TAX AND TRANSACTIONS TAX AUDIT & INFORMATIONS SERVICES AGREEMENT, between the City and HINDERLITER, DE 2021/10/26 City Council Post Agenda Page 142 of 346 Resolution No. Page 2 LLAMAS AND ASSOIATES, in the form presented, with such minor modifications as may be required or approved by the City Attorney, a copy of which shall be kept on file in the Office of the City Clerk and authorizes and directs the Mayor or City Manager to execute same. Presented by Sarah Schoen Director of Finance Approved as to form by Glen R. Googins City Attorney 2021/10/26 City Council Post Agenda Page 143 of 346 v . 0 03 P a g e | 1 October 26, 2021 ITEM TITLE Janitorial Services Contract: Award a Contract to Source Facility Solutions for Janitorial Services Report Number: 21-0184 Location: Various City Facilities including – Police Department, Libraries, Recreation Centers Department: Public Works Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required Recommended Action Adopt a resolution awarding a contract for janitorial services to Source Facility Solutions in an amount not to exceed $1,250,000 for up to five years and approve a budget transfer of $165,000 from the Public Works Department’s Personnel Services expense category to the Supplies and Services expense category in the fiscal year 2021-22 budget (4/5 Vote Required). SUMMARY In August 2021, City received eight bids for janitorial services. After review of the bids, staff determined that Source Facility Solutions was the lowest responsive and responsible bidder. The cost of the contract would be funded by transferring salary savings from vacant custodial positions and no current custodial staff will be adversely impacted by this change. Staff recommends that Council accept the lowest bid, award the janitorial service contract to Source Facility Solutions, and approve a budget transfer needed to fund the contract. ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required. 2021/10/26 City Council Post Agenda Page 144 of 346 P a g e | 2 BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION Earlier this year, staff solicited bids for janitorial services. The City received the following eight bids in August 2021 – bid amounts included below are annualized: Vendor Name Bid Amount Source Facility Solutions $ 218,640 Francisco J. Rivera $ 318,227 NOVA Commercial Co., Inc $ 323,940 Allied Universal Janitorial Services $ 335,516 Aztec Landscaping, Inc. $ 347,532 NMS Management, Inc $ 417,132 T & T Janitorial, Inc $ 473,424 Hoa Duong Maintenance $ 537,960 Staff has reviewed the bid documents and determined Source Facility Solutions’ bid to be responsive and Source Facility Solutions to be a responsible bidder. Staff recommends accepting the bid from Source Facility Solutions and awarding the janitorial services contract to Source Facility Solutions. Contracted janitorial services allows the City to provide expanded coverage across various City facilities. The cost of the contract will be funded by transferring salary savings from vacant custodial positions – no current custodial staff will be adversely impacted by this change. Key provisions of the contract include, but are not limited to, the following: Services – the contractor will provide janitorial services at designated City facilities. These services generally include cleaning, disinfecting, and/or sanitizing exterior and entry areas, offices, conference rooms, corridors, stairs, elevators, restrooms, lunchrooms and break rooms. Facilities – The proposed contract includes the following City facilities: Police Department (including jail), Libraries (Civic Center, South, and Otay Ranch), Heritage Recreation Center, and Veterans Recreation Center. Additional facilities may be included as funding permits upon mutual agreement with the vendor. Term - The contract term is initially from November 1, 2021 to June 30, 2022. If Source Facility Solutions work performance is satisfactory, the parties may mutually agree in writing to extend the contract for four (4) additional one (1) year periods. The annual option year renewals would be effective from July 1 to June 30 - the City’s Fiscal Year. If the vendors work performance is not satisfactory, the City reserves the right to not renew the contract without penalty. Prices shall be firm through June 30, 2022. If the parties agree to extend the contract for the option years, acceptable 2021/10/26 City Council Post Agenda Page 145 of 346 P a g e | 3 price increases may be agreed to and such increases would be based on changes in the annual San Diego Area Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W), in an amount not to exceed 5%. There are currently several vacancies in the Public Works-Custodial group. The contracted janitorial services will be funded by salary savings from these vacancies. Adding contracted janitorial services gives the City greater flexibility in addressing janitorial needs across various City facilities. The long-term service delivery model would be to have a hybrid of City Custodians and contracted janitorial services to meet City needs in a cost-effective way that still meets City standards. No current Custodial staff will be adversely impacted by this transition. Additional City facilities may be added to the contract as vacancies occur and funding is available. City staff met and conferred with the Association of Chula Vista Employees (ACE) in order to discuss impacts. This is not impacting any current employees. DECISION-MAKER CONFLICT Staff has determined that the action contemplated by this item solely concerns the repairs, replacement, or maintenance of existing streets, water, sewer, storm drainage or similar facilities, and any member’s property will not be affected disproportionately to other properties receiving the same services. Consequently, pursuant to California Code of Regulations Title 2, sections 18700 and 18702.2(d)(1)), this item does not present a real property-related conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT The base amount for this contract in fiscal year 2021-22 (November to June) totals $145,760. In order to account for special events, additional cleaning services, and/or the addition of facilities, staff recommends a not-to-exceed contract amount of $165,000 for the current fiscal year. There are sufficient salary savings in Public Works-Custodial to offset the cost of the contract resulting in no net fiscal impact to the General Fund. Approval of the resolution will result in the transfer of $165,000 from Public Works’ Personnel Services budget to the Supplies and Services budget. There are sufficient salary savings from the vacant custodial positions in order to make this transfer without impacting current staffing. ONGOING FISCAL IMPACT The proposed term of the contract is for the current fiscal year (8 months) with four (4) one-year optional extensions for a total term of five years. The annualized base bid for the identified facilities totals $218,640. If the parties agree to extend the contract for the option years, cost increases would be based on changes in 2021/10/26 City Council Post Agenda Page 146 of 346 P a g e | 4 the annual San Diego Area Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W), in an amount not-to-exceed 5%. As part of the development of the fiscal year 2022-23 budget, staff recommends the elimination of 3.5 vacant Custodian positions. The equivalent cost of these positions will be included in the Public Works Supplies and Services budget for the contracted janitorial services. As additional Custodian positions become vacant, the City may expand the contracted janitorial services. ATTACHMENTS 1. Two-Party Agreement with Source Facility Solutions Staff Contact: Angelica Aguilar, Assistant Director of Public Works 2021/10/26 City Council Post Agenda Page 147 of 346 1 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 CITY OF CHULA VISTA CONTRACTOR/SERVICE PROVIDER SERVICES AGREEMENT WITH SOURCE FACILITY SOLUTIONS TO PROVIDE JANITORIAL SERVICES FOR MULTIPLE FACILITES This Agreement is entered into effective as of November 1, 2021 (“Effective Date”)1 by and between the City of Chula Vista, a chartered municipal corporation (“City”) and SOURCE FACILITY SOLUTIONS, a California Corporation (“Contractor/Service Provider”) (collectively, the “Parties” and, individually, a “Party”) with reference to the following facts: RECITALS WHEREAS, City requires janitorial services in order to maintain public buildings; and WHEREAS, in order to procure these services City solicited proposals in accordance with Chula Vista Municipal Code Section 2.56.080 for contracts exceeding $100,000 and received eight (8) proposals; and WHEREAS, after completing review for responsiveness, staff determined Contractor/Service Provider, to be the lowest responsive and responsible bidder; and WHEREAS, on October 26, 2021, the City Council awarded a contract for the Required Services to Contractor/Service Provider; and WHEREAS, Contractor/Service Provider warrants and represents that it is experienced and staffed in a manner such that it can deliver the services required of Contractor/Service Provider to City in accordance with the time frames and the terms and conditions of this Agreement. [End of Recitals. Next Page Starts Obligatory Provisions.] 2021/10/26 City Council Post Agenda Page 148 of 346 2 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 OBLIGATORY PROVISIONS NOW, THEREFORE, in consideration of the above recitals, the covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which the Parties hereby acknowledge, City and Contractor/Service Provider hereby agree as follows: 1. SERVICES 1.1 Required Services. Contractor/Service Provider agrees to perform the services, and deliver to City the “Deliverables” (if any) described in the attached Exhibit A, incorporated into the Agreement by this reference, within the time frames set forth therein, time being of the essence for this Agreement. The services and/or Deliverables described in Exhibit A shall be referred to herein as the “Required Services.” 1.2 Reductions in Scope of Work. City may independently, or upon request from Contractor/Service Provider, from time to time, reduce the Required Services to be performed by the Contractor/Service Provider under this Agreement. Upon doing so, City and Contractor/Service Provider agree to meet and confer in good faith for the purpose of negotiating a corresponding reduction in the compensation associated with the reduction. 1.3 Additional Services. Subject to compliance with the City’s Charter, codes, policies, procedures and ordinances governing procurement and purchasing authority, City may request Contractor/Service Provider provide additional services related to the Required Services (“Additional Services”). If so, City and Contractor/Service Provider agree to meet and confer in good faith for the purpose of negotiating an amendment to Exhibit A, to add the Additional Services. Unless otherwise agreed, compensation for the Additional Services shall be charged and paid consistent with the rates and terms already provided therein. Once added to Exhibit A, “Additional Services” shall also become “Required Services” for purposes of this Agreement. 1.4 Standard of Care. Contractor/Service Provider expressly warrants and agrees that any and all Required Services hereunder shall be performed in accordance with the highest standard of care exercised by members of the profession currently practicing under similar conditions and in similar locations. 1.5 No Waiver of Standard of Care. Where approval by City is required, it is understood to be conceptual approval only and does not relieve the Contractor/Service Provider of responsibility for complying with all laws, codes, industry standards, and liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of the Contractor/Service Provider or its subcontractors. 1.6 Security for Performance. In the event that Exhibit A Section 4 indicates the need for Contractor/Service Provider to provide additional security for performance of its duties under this Agreement, Contractor/Service Provider shall provide such additional security prior to commencement of its Required Services in the form and on the terms prescribed on Exhibit A, or as otherwise prescribed by the City Attorney. 1.7 Compliance with Laws. In its performance of the Required Services, Contractor/Service Provider shall comply with any and all applicable federal, state and local laws, including the Chula Vista Municipal Code. 1.8 Business License. Prior to commencement of work, Contractor/Service Provider shall obtain a business license from City. 2021/10/26 City Council Post Agenda Page 149 of 346 3 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 1.9 Subcontractors. Prior to commencement of any work, Contractor/Service Provider shall submit for City’s information and approval a list of any and all subcontractors to be used by Contractor/Service Provider in the performance of the Required Services. Contractor/Service Provider agrees to take appropriate measures necessary to ensure that all subcontractors and personnel utilized by the Contractor/Service Provider to complete its obligations under this Agreement comply with all applicable laws, regulations, ordinances, and policies, whether federal, state, or local. In addition, if any subcontractor is expected to fulfill any responsibilities of the Contractor/Service Provider under this Agreement, Contractor/Service Provider shall ensure that each and every subcontractor carries out the Contractor/Service Provider’s responsibilities as set forth in this Agreement. 1.10 Term. This Agreement shall commence on the earlier to occur of the Effective Date or Contractor/Service Provider’s commencement of the Required Services hereunder, and shall terminate when the Parties have complied with all their obligations hereunder; provided, however, provisions which expressly survive termination shall remain in effect. 2. COMPENSATION 2.1 General. For satisfactory performance of the Required Services, City agrees to compensate Contractor/Service Provider in the amount(s) and on the terms set forth in Exhibit A, Section 4. Standard terms for billing and payment are set forth in this Section 2. 2.2 Detailed Invoicing. Contractor/Service Provider agrees to provide City with a detailed invoice for services performed each month, within thirty (30) days of the end of the month in which the services were performed, unless otherwise specified in Exhibit A. Invoicing shall begin on the first of the month following the Effective Date of the Agreement. All charges must be presented in a line item format with each task separately explained in reasonable detail. Each invoice shall include the current monthly amount being billed, the amount invoiced to date, and the remaining amount available under any approved budget. Contractor/Service Provider must obtain prior written authorization from City for any fees or expenses that exceed the estimated budget. 2.3 Payment to Contractor/Service Provider. Upon receipt of a properly prepared invoice and confirmation that the Required Services detailed in the invoice have been satisfactorily performed, City shall pay Contractor/Service Provider for the invoice amount within thirty (30) days. Payment shall be made in accordance with the terms and conditions set forth in Exhibit A and section 2.4, below. At City’s discretion, invoices not timely submitted may be subject to a penalty of up to five percent (5%) of the amount invoiced. 2.4 Retention Policy. City shall retain ten percent (10%) of the amount due for Required Services detailed on each invoice (the “holdback amount”). Upon City review and determination of Project Completion, the holdback amount will be issued to Contractor/Service Provider. 2.5 Reimbursement of Costs. City may reimburse Contractor/Service Provider’s out-of-pocket costs incurred by Contractor/Service Provider in the performance of the Required Services if negotiated in advance and included in Exhibit A. Unless specifically provided in Exhibit A, Contractor/Service Provider shall be responsible for any and all out-of-pocket costs incurred by Contractor/Service Provider in the performance of the Required Services. 2.6 Exclusions. City shall not be responsible for payment to Contractor/Service Provider for any fees or costs in excess of any agreed upon budget, rate or other maximum amount(s) provided for in Exhibit A. City 2021/10/26 City Council Post Agenda Page 150 of 346 4 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 shall also not be responsible for any cost: (a) incurred prior to the Effective Date; or (b) arising out of or related to the errors, omissions, negligence or acts of willful misconduct of Contractor/Service Provider, its agents, employees, or subcontractors. 2.7 Payment Not Final Approval. Contractor/Service Provider understands and agrees that payment to the Contractor/Service Provider or reimbursement for any Contractor/Service Provider costs related to the performance of Required Services does not constitute a City final decision regarding whether such paym ent or cost reimbursement is allowable and eligible for payment under this Agreement, nor does it constitute a waiver of any violation by Contractor/Service Provider of the terms of this Agreement. If City determines that Contractor/Service Provider is not entitled to receive any amount of compensation already paid, City will notify Contractor/Service Provider in writing and Contractor/Service Provider shall promptly return such amount. 3. INSURANCE 3.1 Required Insurance. Contractor/Service Provider must procure and maintain, during the period of performance of Required Services under this Agreement, and for twelve months after completion of Required Services, the policies of insurance described on the attached Exhibit B, incorporated into the Agre ement by this reference (the “Required Insurance”). The Required Insurance shall also comply with all other terms of this Section. 3.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions relating to the Required Insurance must be disclosed to and approved by City in advance of the commencement of work. 3.3 Standards for Insurers. Required Insurance must be placed with licensed insurers admitted to transact business in the State of California with a current A.M. Best’s rating of A V or better, or, if insurance is placed with a surplus lines insurer, insurer must be listed on the State of California List of Eligible Surplus Lines Insurers (LESLI) with a current A.M. Best’s rating of no less than A X. For Workers’ Compensation Insurance, insurance issued by the State Compensation Fund is also acceptable. 3.4 Subcontractors. Contractor/Service Provider must include all sub-Contractor/Service Providers/sub- contractors as insureds under its policies and/or furnish separate certificates and endorsements demonstrating separate coverage for those not under its policies. Any separate coverage for sub-Contractor/Service Providers must also comply with the terms of this Agreement. 3.5 Additional Insureds. City, its officers, officials, employees, agents, and volunteers must be named as additional insureds with respect to any policy of general liability, automobile, or pollution insurance specified as required in Exhibit B or as may otherwise be specified by City’s Risk Manager.. The general liability additional insured coverage must be provided in the form of an endorsement to the Contractor/Service Provider’s insurance using ISO CG 2010 (11/85) or its equivalent; such endorsement must not exclude Products/Completed Operations coverage. 3.6 General Liability Coverage to be “Primary.” Contractor/Service Provider’s general liability coverage must be primary insurance as it pertains to the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers is wholly separate from the insurance provided by Contractor/Service Provider and in no way relieves Contractor/Service Provider from its responsibility to provide insurance. 2021/10/26 City Council Post Agenda Page 151 of 346 5 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 3.7 No Cancellation. No Required Insurance policy may be canceled by either Party during the required insured period under this Agreement, except after thirty days’ prior written notice to the City by certified mail, return receipt requested. Prior to the effective date of any such cancellation Contractor/Service Provider must procure and put into effect equivalent coverage(s). 3.8 Waiver of Subrogation. Contractor/Service Provider’s insurer(s) will provide a Waiver of Subrogation in favor of the City for each Required Insurance policy under this Agreement. In addition, Contractor/Service Provider waives any right it may have or may obtain to subrogation for a claim against City. 3.9 Verification of Coverage. Prior to commencement of any work, Contractor/Service Provider shall furnish City with original certificates of insurance and any amendatory endorsements necessary to demonstrate to City that Contractor/Service Provider has obtained the Required Insurance in compliance with the terms of this Agreement. The words “will endeavor” and “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents, or representatives” or any similar language must be deleted from all certificates. The required certificates and endorsements should otherwise be on industry standard forms. The City reserves the right to require, at any time, complete, certified copies of all required insurance policies, including endorsements evidencing the coverage required by these specifications. 3.10 Claims Made Policy Requirements. If General Liability, Pollution and/or Asbestos Pollution Liability and/or Errors & Omissions coverage are required and are provided on a claims -made form, the following requirements also apply: a. The “Retro Date” must be shown, and must be before the date of this Agreement or the beginning of the work required by this Agreement. b. Insurance must be maintained, and evidence of insurance must be provided, for at least five (5) years after completion of the work required by this Agreement. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a “Retro Date” prior to the effective date of this Agreement, the Contractor/Service Provider must purchase “extended reporting” coverage for a minimum of five (5) years after completion of the work required by this Agreement. d. A copy of the claims reporting requirements must be submitted to the City for review. 3.11 Not a Limitation of Other Obligations. Insurance provisions under this section shall not be construed to limit the Contractor/Service Provider’s obligations under this Agreement, including Indemnity. 3.12 Additional Coverage. To the extent that insurance coverage provided by Contractor/Service Provider maintains higher limits than the minimums appearing in Exhibit B, City requires and shall be entitled to coverage for higher limits maintained. 2021/10/26 City Council Post Agenda Page 152 of 346 6 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 4. INDEMNIFICATION 4.1. General. To the maximum extent allowed by law, Contractor/Service Provider shall protect, defend, indemnify and hold harmless City, its elected and appointed officers, agents, employees and volunteers (collectively, “Indemnified Parties”), from and against any and all claims, demands, causes of action, costs, expenses, (including reasonable attorneys’ fees and court costs), liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions, negligence, or willful misconduct of Contractor/Service Provider, its officials, officers, employees, agents, and contractors, arising out of or in connection with the performance of the Required Services, the results of such performance, or this Agreement. This indemnity provision does not include any claims, damages, liability, costs and expenses arising from the sole negligence or willful misconduct of the Indemnified Parties. Also covered is liability arising from, connected with, caused by or claimed to be caused by the active or passive negligent acts or omissions of the Indemnified Parties which may be in combination with the active or passive negligent acts or omissions of the Contractor/Service Provider, its employees, agents or officers, or any third party. 4.2. Modified Indemnity Where Agreement Involves Design Professional Services. Notwithstanding the forgoing, if the services provided under this Agreement are design professional services, as defined by California Civil Code section 2782.8, as may be amended from time to time, the defense and indemnity obligation under Section 1, above, shall be limited to the extent required by California Civil Code section 2782.8. 4.3 Costs of Defense and Award. Included in Contractor/Service Provider’s obligations under this Section 4 is Contractor/Service Provider’s obligation to defend, at Contractor/Service Provider’s own cost, expense and risk, any and all suits, actions or other legal proceedings that may be brought or instituted against one or more of the Indemnified Parties. Subject to the limitations in this Section 4, Contractor/Service Provider shall pay and satisfy any judgment, award or decree that may be rendered against one or more of the Indemnified Parties for any and all related legal expenses and costs incurred by any of them. 4.4. Contractor/Service Provider’s Obligations Not Limited or Modified. Contractor/Service Provider’s obligations under this Section 4 shall not be limited to insurance proceeds, if any, received by the Indemnified Parties, or by any prior or subsequent declaration by the Contractor/Service Provider. Furthermore, Contractor/Service Provider’s obligations under this Section 4 shall in no way limit, modify or excuse any of Contractor/Service Provider’s other obligations or duties under this Agreement. 4.5. Enforcement Costs. Contractor/Service Provider agrees to pay any and all costs City incurs in enforcing Contractor/Service Provider’s obligations under this Section 4. 4.6 Survival. Contractor/Service Provider’s obligations under this Section 4 shall survive the termination of this Agreement. 5. FINANCIAL INTERESTS OF CONTRACTOR/SERVICE PROVIDER. 5.1 Form 700 Filing. The California Political Reform Act and the Chula Vista Conflict of Interest Code require certain government officials and Contractor/Service Providers performing work for government agencies to publicly disclose certain of their personal assets and income using a Statement of Economic Interests form (Form 700). In order to assure compliance with these requirements, Contractor/Service Provider shall comply with the disclosure requirements identified in the attached Exhibit C, incorporated into the Agreement by this reference. 2021/10/26 City Council Post Agenda Page 153 of 346 7 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 5.2 Disclosures; Prohibited Interests. Independent of whether Contractor/Service Provider is required to file a Form 700, Contractor/Service Provider warrants and represents that it has disclosed to City any economic interests held by Contractor/Service Provider, or its employees or subcontractors who will be performing the Required Services, in any real property or project which is the subject of this Agreement. Contractor/Service Provider warrants and represents that it has not employed or retained any company or person, other than a bona fide employee or approved subcontractor working solely for Contractor/Service Provider, to solicit or secure this Agreement. Further, Contractor/Service Provider warrants and represents that it has not paid or agreed to pay any company or person, other than a bona fide employee or approved subcontractor working solely for Contractor/Service Provider, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor/Service Provider further warrants and represents that no officer or employee of City, has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, the proceeds hereof, or in the business of Contractor/Service Provider or Contractor/Service Provider’s subcontractors. Contractor/Service Provider further agrees to notify City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. For breach or violation of any of these warranties, City shall have the right to rescind this Agreement without liability. 6. REMEDIES 6.1 Termination for Cause. If for any reason whatsoever Contractor/Service Provider shall fail to perform the Required Services under this Agreement, in a proper or timely manner, or if Contractor/Service Provider shall violate any of the other covenants, agreements or conditions of this Agreement (each a “Default”), in addition to any and all other rights and remedies City may have under this Agreement, at law or in equity, City shall have the right to terminate this Agreement by giving five (5) days written notice to Contractor/Service Provider. Such notice shall identify the Default and the Agreement termination date. If Contractor/Service Provider notifies City of its intent to cure such Default prior to City’s specified termination date, and City agrees that the specified Default is capable of being cured, City may grant Contractor/Service Provider up to ten (10) additional days after the designated termination date to effectuate such cure. In the event of a termination under this Section 6.1, Contractor/Service Provider shall immediately provide City any and all ”Work Product” (defined in Section 7 below) prepared by Contractor/Service Provider as part of the Required Services. Such Work Product shall be City’s sole and exclusive property as provided in Section 7 hereof. Contractor/Service Provider may be entitled to compensation for work satisfactorily performed prior to Contractor/Service Provider’s receipt of the Default notice; provided, however, in no event shall such compensation exceed the amount that would have been payable under this Agreement for such work, and any such compensation shall be reduced by any costs incurred or projected to be incurred by City as a result of the Default. 6.2 Termination or Suspension for Convenience of City. City may suspend or terminate this Agreement, or any portion of the Required Services, at any time and for any reason, with or without cause, by giving specific written notice to Contractor/Service Provider of such termination or suspension at least fifteen (15) days prior to the effective date thereof. Upon receipt of such notice, Contractor/Service Provider shall immediately cease all work under the Agreement and promptly deliver all “Work Product” (defined in Section 7 below) to City. Such Work Product shall be City's sole and exclusive property as provided in Section 7 hereof. Contractor/Service Provider shall be entitled to receive just and equitable compensation for this Work Product in an amount equal to the amount due and payable under this Agreement for work satisfactor ily performed as of the date of the termination/suspension notice plus any additional remaining Required Services requested or approved by City in advance that would maximize City’s value under the Agreement. 2021/10/26 City Council Post Agenda Page 154 of 346 8 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 6.3 Waiver of Claims. In the event City terminates the Agreement in accordance with the terms of this Section, Contractor/Service Provider hereby expressly waives any and all claims for damages or compensation as a result of such termination except as expressly provided in this Section 6. 6.4 Administrative Claims Requirements and Procedures. No suit or arbitration shall be brought arising out of this Agreement against City unless a claim has first been presented in writing and filed with City and acted upon by City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, as same may be amended, the provisions of which, including such policies and procedures used by City in the implementation of same, are incorporated herein by this reference. Upon request by City, Contractor/Service Provider shall meet and confer in good faith with City for the purpose of resolving any dispute over the terms of this Agreement. 6.5 Governing Law/Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in San Diego County, State of California. 6.6 Service of Process. Contractor/Service Provider agrees that it is subject to personal jurisdiction in California. If Contractor/Service Provider is a foreign corporation, limited liability company, or partnership that is not registered with the California Secretary of State, Contractor/Service Provider irrevocably consents to service of process on Contractor/Service Provider by first class mail directed to the individual and address listed under “For Legal Notice,” in section 1.B. of Exhibit A to this Agreement, and that such service shall be effective five days after mailing. 7. OWNERSHIP AND USE OF WORK PRODUCT All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials or properties produced in whole or in part under this Agreement in connection with the performance of the Required Services (collectivel y “Work Product”) shall be the sole and exclusive property of City. No such Work Product shall be subject to private use, copyrights or patent rights by Contractor/Service Provider in the United States or in any other country without the express, prior written consent of City. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, copyright or patent, in whole or in part, any such Work Product, without requiring any permission of Contractor/Service Provider, except as may be limited by the provisions of the Public Records Act or expressly prohibited by other applicable laws. With respect to computer files containing data generated as Work Product, Contractor/Service Provider shall make available to City, upon reasonable written request by City, the necessary functional computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. GENERAL PROVISIONS 8.1 Amendment. This Agreement may be amended, but only in writing signed by both Parties. 8.2 Assignment. City would not have entered into this Agreement but for Contractor/Service Provider’s unique qualifications and traits. Contractor/Service Provider shall not assign any of its rights or responsibilities under this Agreement, nor any part hereof, without City’s prior written consent, which City may grant, condition or deny in its sole discretion. 8.3 Authority. The person(s) executing this Agreement for Contractor/Service Provider warrants and represents that they have the authority to execute same on behalf of Contractor/Service Provider and to bind 2021/10/26 City Council Post Agenda Page 155 of 346 9 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 Contractor/Service Provider to its obligations hereunder without any further action or direction from Contractor/Service Provider or any board, principle or officer thereof. 8.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one Agreement after each Party has signed such a counterpart. 8.5 Entire Agreement. This Agreement together with all exhibits attached hereto and other agreements expressly referred to herein, constitutes the entire Agreement between the Parties with respect to the subject matter contained herein. All exhibits referenced herein shall be attached hereto and are incorporated herein by reference. All prior or contemporaneous agreements, understandings, representations, warranties and statements, oral or written, are superseded. 8.6 Record Retention. During the course of the Agreement and for three (3) years following completion of the Required Services, Contractor/Service Provider agrees to maintain, intact and readily accessible, all data, documents, reports, records, contracts, and supporting materials relating to the performance of the Agreement, including accounting for costs and expenses charged to City, including such records in the possession of sub-contractors/sub-Contractor/Service Providers. 8.7 Further Assurances. The Parties agree to perform such further acts and to execute and deliver such additional documents and instruments as may be reasonably required in order to carry out the provisions of this Agreement and the intentions of the Parties. 8.8 Independent Contractor. Contractor/Service Provider is and shall at all times remain as to City a wholly independent contractor. Neither City nor any of its officers, employees, agents or volunteers shall have control over the conduct of Contractor/Service Provider or any of Contractor/Service Provider’s officers, employees, or agents (“Contractor/Service Provider Related Individuals”), except as set forth in this Agreement. No Contractor/Service Provider Related Individuals shall be deemed employees of City, and none of them shall be entitled to any benefits to which City employees are entitled, including but not limited to, overtime, retirement benefits, worker's compensation benefits, injury leave or other leave benefits. Furthermore, City will not withhold state or federal income tax, social security tax or any other payroll tax with respect to any Contractor/Service Provider Related Individuals; instead, Contractor/Service Provider shall be solely responsible for the payment of same and shall hold the City harmless with respect to same. Contractor/Service Provider shall not at any time or in any manner represent that it or any of its Contractor/Service Provider Related Individuals are employees or agents of City. Contractor/Service Provider shall not incur or have the power to incur an y debt, obligation or liability whatsoever against City, or bind City in any manner. 8.9 Notices. All notices, demands or requests provided for or permitted to be given pursuant to this Agreement must be in writing. All notices, demands and requests to be sent to any Party shall be deemed to have been properly given or served if personally served or deposited in the United States mail, addressed to such Party, postage prepaid, registered or certified, with return receipt requested, at the addresses iden tified in this Agreement at the places of business for each of the designated Parties as indicated in Exhibit A, or otherwise provided in writing. 8.10 Electronic Signatures. Each Party agrees that the electronic signatures, whether digital or encrypted, of the Parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic Signature means any electronic sound, symbol, or process attached to or logically associated with a record and executed and adopted by a Party with the intent to sign such record, 2021/10/26 City Council Post Agenda Page 156 of 346 10 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 including facsimile or email electronic signatures, pursuant to the California Uniform Electronic Transactions Act (Cal. Civ. Code §§ 1633.1 to 1633.17) as amended from time to time. (End of page. Next page is signature page.) 2021/10/26 City Council Post Agenda Page 157 of 346 11 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 SIGNATURE PAGE CONTRACTOR/SERVICE PROVIDER SERVICES AGREEMENT IN WITNESS WHEREOF, by executing this Agreement where indicated below, City and Contractor/Service Provider agree that they have read and understood all terms and conditions of the Agreement, that they fully agree and consent to bound by same, and that they are freely entering into this Agreement as of the Effective Date. SOURCE FACILITY SOLUTIONS CITY OF CHULA VISTA BY:________________________________ BY: ________________________________ Fernando Ramos MARY CASILLAS SALAS President MAYOR ATTEST BY: ________________________________ Kerry K. Bigelow, MMC City Clerk APPROVED AS TO FORM BY: ________________________________ Glen R. Googins City Attorney 2021/10/26 City Council Post Agenda Page 158 of 346 12 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 EXHIBIT A SCOPE OF WORK AND PAYMENT TERMS 1. Contact People for Contract Administration and Legal Notice A. City Contract Administration: Stephen Mosca 1800 Maxwell, Chula Vista, CA 91911 619-397-6149 smosca@chulavistaca.gov For Legal Notice Copy to: City of Chula Vista City Attorney 276 Fourth Avenue, Chula Vista, CA 91910 619-691-5037 CityAttorney@chulavistaca.gov B. Contractor/Service Provider Contract Administration: SOURCE FACILITY SOLUTIONS 10035 Prospect Avenue, Santee, CA 92071 619-581-2840 Framos.sourcefs@gmail.com For Legal Notice Copy to: Fernando Ramos 10035 Prospect Avenue, Santee, CA 92071 619-581-2840 Framos.sourcefs@gmail.com 2. Required Services A. General Description: SPECIFICATIONS FOR JANITORIAL SERVICES FOR MULTIPLE CITY FACILITIES Contractor/Service Provider will provide janitorial services for multiple City facilities as outlined below. Additional facilities may be added/ amended upon written mutual agreement. 1. General Specifications Contractor/Service Provider shall provide and/or purchase all equipment, labor and materials required to perform the following services in a satisfactory manner: a. Contractor/Service Provider shall perform a baseline cleaning of the facilities listed below. This baseline cleaning will remove all visible spots, discoloring, smudges, dust, and all other filth from all areas high and low. This baseline cleaning will establish the model for all cleanings during the term of this Agreement. 2021/10/26 City Council Post Agenda Page 159 of 346 13 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 b. Contractor/Service Provider shall provide janitorial services for the City facilities listed in this document. c. Contractor/Service Provider shall provide and/or purchase all services, products, equipment, vehicles, and employees as defined in this document. d. Contractor/Service Provider shall adhere to all scheduling as defined in this document unless a schedule change has been approved by the City in writing. e. Contractor/Service Provider shall provide additional janitorial services, as needed, and as defined by change order(s) or proposal(s) for events and/or special considerations for the City. f. Contractor/Service Provider shall maintain a current City of Chula Vista business license, and their subcontractors shall do so as well. g. Contractor/Service Provider shall present a professional image and maintain a high standard of quality and technical competence. Total responsibility for this is placed upon the Contractor/Service Provider. B. Detailed Description: 1. Contractor/Service Provider will provide the following services: The Contractor/Service Provider shall send a Daily Attendance Roster, which is to include all missing staff members, to the Building Services Manager by 9:00 a.m. each working day. Contractor/Service Provider’s failure to complete the work as scheduled or as specified herein will result in the following actions: a. The sum of Two Hundred Fifty Dollars ($250) per day will be deducted by the City and be forfeited by the Contractor/Service Provider from payments to the Contractor/Service Provider for each instance where an item of work is not completed in accordance with schedule or specifications. b. Deficiencies: An additional amount equal to the costs incurred by completion of the work by an alternate source, whether it be City forces or separate private contractor, even if it exceeds the contract unit price, will be deducted. c. The actions outlined in “a” and “b” above shall not be construed as penalty but as adjustment of payment to the Contractor/Service Provider for only the work actually performed or as the cost to the City for inspection and other related costs from the failure by the Contractor/Service Provider to complete the work according to schedule. 2. Company Emplo yees and Vehicles d. Contractor/Service Provider will supply a pool of employees sufficient to meet the agency’s needs. e. Contractor/Service Provider will provide or pay for their employees to wear clean, neat appearing uniforms that will be worn while working on City premises. Uniforms will consist of a polo shirt or other collared shirt with name tag and Contractor/Service Provider’s identificati on and full- length work pants. 2021/10/26 City Council Post Agenda Page 160 of 346 14 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 f. Contractor/Service Provider and their employees will be courteous and show respect to the public, City employees and other Contractor/Service Provider employees at all times. Use a friendly voice tone and offer assistance when necessary. g. Contractor/Service Provider and their employees will need to complete and pass a CJIS level vendor employee background, including a Live Scan, and sign a mandatory CJIS document to have unescorted access within the Police Department. h. Contractor/Service Provider will provide a list of employees (applicants) that will be working within the Police building to the Chula Vista Police Department Backgrounds Unit. The list shall include the employee name, date of birth, phone number, and email address. A Background Investigator will contact the employee with directions on scheduling a Live Scan and completing a backgrounds information packet. i. Once the applicant has been live scanned (fingerprinted), the Chula Vista Police Department must wait for a response from the Department of Justice. j. The Department of Justice may send the Chula Vista Police Department a 30-day, 60-day or 90-day delay on the applicant. The City has no control over these delays. This occurs when applicants have common names, have been previously permitted, or have prior criminal history or arrest information on file. No applicants will be approved and no issuance of keys, security codes, or access information for any City facility will be provided by the Contractor/Service Provider or the City to the applicant until all information has been received from the Department of Justice and that applicant cleared by the City and a City of Chula Vista contractor identification card issued. k. Contractor/Service Provider will pay the $52 fee for Live Scan for each employee working within City facilities. l. The employee will be placed on subsequent notification. Th is requirement allows the department to receive notification of any arrest after the Live Scan check. m. Contractor/Service Provider is responsible for their employees’ actions on these sites. n. Contractor/Service Provider will ensure that their employees do not have other “unapproved ” personnel including children in the facilities or in the Contractor/Service Provider’s vehicles outside the facility. o. Contractor/Service Provider will ensure that their employees do not store personal property of any kind in or on City facilities. p. Contractor/Service Provider will not issue, loan, or oth erwise allow the procurement of keys, access information, or codes to anyone, including employees, without first receiving authorization from the City Representative and without first successfully completin g the background check and Live Scan and submitting said documentation to the City Representative. q. Contracted employees will refrain from making or receiving personal calls during working hours. Non- emergency calls should be made during breaks or lunch. 2021/10/26 City Council Post Agenda Page 161 of 346 15 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 3. Building Security a. Report to the City Representative in writing any walls, rooms, carpeting, equipment and furniture damaged by vandalism, graffiti, stains, water leaks, etc. b. Secure and lock all doors before leaving unoccupied buildings. c. Turn off all lights not left on for security reasons as instructed. d. Activate intrusion alarm security systems after completing work and before leaving buildings. e. Deactivate securit y systems before entering buildings at the beginning of work as instructed and where applicable. f. Report in writing to the City Representative security system false alarms activated by Contractor/Service Provider’s employees or otherwise occurring during janitorial service when no City employee is present. g. Provide to the City Representative a list of the keys and codes issued to Contractor/Service Provider’s employees. This list will include employee names, addresses and telephone numbers that these codes and keys are issued to. Contractor/Service Provider will notify the City Representative of all and any keys or other pass code information lost by Contractor/Service Provider’s employees. h. Contractor/Service Provider shall not duplicate keys without first receiving written permission from the City Representative. i. Contractor/Service Provider is responsible for retrieving all City security information from those employees no longer employed by the Contractor/Service Provider, for whatever reason. j. Contractor/Service Provider will notify the City Representative within 24 hours in writing of any Contractor/Service Provider employee whose employment has been termina ted that has or has had City securit y information or appurtenances. k. Contractor/Service Provider is responsible for the cost of any re-keying, entry code, or security code changes needed due to non-retrieval of this security information, keys or appurtenances from their past employees. 4. City Holiday Schedule The City of Chula Vista’s public offices will be closed in observation of the following holidays. The Libraries and Recreation Center sites will not be cleaned on these dates: • New Year’s Day • Martin Luther King, Jr. Day • Cesar Chavez Day • Memorial Day • In dependence Day • Labor Day • Veterans’ Day 2021/10/26 City Council Post Agenda Page 162 of 346 16 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 • Thanksgiving Day (and the day after) • Christmas Day Services will continue to be provided at the Police Department on City Holidays. 5. Tasks a. Contractor/Service Provider will separate all recyclable material from other refuse and deposit in appropriate receptacle at each facilities serviced location. b. Contractor/Service Provider will leave each facility visually clean having wiped, spot removed, dusted mopped, vacuumed, emptied or otherwise cleaned each area per this document to the standards defined within this document, industry standa rd and City expectation. c. The following is a guideline for cleaning these areas as defined in this docu ment. The intent of this document is to find these areas visually clean, all hard surfaces sanitized, all fabrics unstained, vacuumed and ready for use upon entry every day. All areas should smell clean but should not have a bold cleanser smell upon entr y. Police Department – Excluding Jail Description Task Frequency Exterior and Entry Areas Clean entry glass Daily Remove trash Daily Sweep entry walks Daily Sweep entry Daily Disinfect high touch surface Daily Sweep receiving area Weekly Offices, Conference rooms, Corridors and Stairs/Elevators Remove trash and recycle bins Daily Vacuum carpets Daily Detail vacuum carpets - Spot clean carpets Weekly Sweep and mop hard floors Daily Disinfect high touch surfaces Daily 2021/10/26 City Council Post Agenda Page 163 of 346 17 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 Spot clean vertical surfaces Daily Spot clean glass dividers Daily Dust up to 6 feet vertical surfaces Weekly Dust desk or table surfaces (papers and items shall not be moved) Weekly Polish wood surfaces that a free of paper and items Weekly Arrange chairs as needed Daily Sanitize and polish water fountains Daily Restrooms Remove trash and recycle Daily Sweep and mop hard floors Daily Disinfect high touch surfaces Daily Spot clean vertical surfaces up to 6 feet Daily Sanitize urinals and toilets Daily Sanitize sinks and counters Daily Refill and clean dispensers Daily Pour water down floor drains Weekly Lunchrooms and break rooms Remove trash and recycle Daily Sweep and mop hard floors Daily Disinfect high touch surfaces Daily Spot clean vertical surfaces up to 6 feet Daily Sanitize tables and chairs and arrange chairs Daily Sanitize sinks and counters Daily Refill and clean dispensers Daily 2021/10/26 City Council Post Agenda Page 164 of 346 18 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 Sanitize appliances Daily Other Services Evening trash pick-up from Jail Daily High dust common areas and offices Monthly Clean lobby windows (inside and outside) Monthly Scrub restroom floors Monthly Buff hard floors Monthly High dust vents and light fixtures Quarterly Seal restroom floors Quarterly Dust blinds Semi Annual Vacuum upholstered furniture Semi Annual Clean interior common and partition glass Semi Annual Police Department – Jail Description Task Frequency Exterior and Entry Areas Clean entry glass Daily Remove trash Daily Sweep entry walks Daily Sweep entry Daily Disinfect high touch surface Daily Offices, Conference rooms, Corridors and Stairs/Elevators Remove trash and recycle bins Daily Vacuum carpets Daily 2021/10/26 City Council Post Agenda Page 165 of 346 19 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 Detail vacuum carpets - Spot clean carpets Weekly Sweep and mop hard floors Daily Disinfect high touch surfaces Daily Spot clean vertical surfaces Daily Spot clean glass dividers Daily Dust up to 6 feet vertical surfaces Weekly Dust desk or table surfaces (papers and items shall not be moved) Weekly Polish wood surfaces that a free of paper and items weekly Arrange chairs as needed Daily Sanitize water fountains Daily Restrooms Remove trash and recycle Daily Sweep and mop hard floors Daily Disinfect high touch surfaces Daily Spot clean vertical surfaces up to 6 feet Daily Sanitize urinals and toilets Daily Sanitize sinks and counters Daily Refill and clean dispensers Daily Pour water down floor drains Weekly Lunchrooms and break rooms Remove trash and recycle Daily Sweep and mop hard floors Daily Disinfect high touch surfaces Daily Spot clean vertical surfaces up to 6 feet Daily 2021/10/26 City Council Post Agenda Page 166 of 346 20 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 Sanitize tables and chairs and arrange chairs Daily Sanitize sinks and counters Daily Refill and clean dispensers Daily Sanitize appliances Daily Other Services Cell and shower area sanitation with high pressure washer – rotating Weekly High dust common areas and offices Monthly Clean lobby windows (inside and outside) Monthly Scrub restroom floors Monthly Buff hard floors Monthly Routine cleaning of walk in fridge and oven in kitchen area Bi-monthly Deep freeze defrost and cleaning Quarterly High dust vents and light fixtures Quarterly Seal restroom floors Quarterly Dust blinds Semi Annual Vacuum upholstered furniture Semi Annual Clean interior common and partition glass Semi Annual Libraries – Civic Center Branch, South Chula Vista, and Otay Ranch Description Task Frequency Exterior and Entry Areas Clean entry glass Daily Remove trash Daily 2021/10/26 City Council Post Agenda Page 167 of 346 21 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 Sweep entry walks Daily Sweep entry Daily Disinfect high touch surface Daily Offices, Conference rooms, Corridors and Stairs/Elevators Remove trash and recycle bins Daily Vacuum carpets Daily Detail vacuum carpets - Spot clean carpets Weekly Sweep and mop hard floors Daily Disinfect high touch surfaces Daily Spot clean vertical surfaces Daily Spot clean glass dividers Daily Dust up to 6 feet vertical surfaces Weekly Dust desk or table surfaces (papers and items shall not be moved) Weekly Polish wood surfaces that a free of paper and items weekly Arrange chairs as needed Daily Sanitize water fountains Daily Restrooms Remove trash and recycle Daily Sweep and mop hard floors Daily Disinfect high touch surfaces Daily Spot clean vertical surfaces up to 6 feet Daily Sanitize urinals and toilets Daily Sanitize sinks and counters Daily 2021/10/26 City Council Post Agenda Page 168 of 346 22 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 Refill and clean dispensers Daily Pour water down floor drains Weekly Lunchrooms and break rooms Remove trash and recycle Daily Sweep and mop hard floors Daily Disinfect high touch surfaces Daily Spot clean vertical surfaces up to 6 feet Daily Sanitize tables and chairs and arrange chairs Daily Sanitize sinks and counters Daily Refill and clean dispensers Daily Sanitize appliances Daily Other Services High dust common areas and offices Monthly Clean lobby windows (inside and outside) Monthly Scrub restroom floors Monthly Buff hard floors Monthly High dust vents and light fixtures Quarterly Seal restroom floors Quarterly Dust blinds Semi Annual Vacuum upholstered furniture Semi Annual Clean interior common and partition glass Semi Annual 2021/10/26 City Council Post Agenda Page 169 of 346 23 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 Recreation Center – Heritage and Veterans Description Task Frequency Exterior and Entry Areas Clean entry glass Daily Remove trash Daily Sweep entry walks Daily Sweep entry Daily Disinfect high touch surface Daily Offices, Conference rooms, Corridors and Stairs/Elevators Remove trash and recycle bins Daily Vacuum carpets Daily Detail vacuum carpets - Spot clean carpets Weekly Sweep and mop hard floors Daily Disinfect high touch surfaces Daily Spot clean vertical surfaces Daily Spot clean glass dividers Daily Dust up to 6 feet vertical surfaces Weekly Dust desk or table surfaces (papers and items shall not be moved) Weekly Polish wood surfaces that a free of paper and items weekly Arrange chairs as needed Daily Sanitize water fountains Daily Restrooms Remove trash and recycle Daily Sweep and mop hard floors Daily 2021/10/26 City Council Post Agenda Page 170 of 346 24 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 Disinfect high touch surfaces Daily Spot clean vertical surfaces up to 6 feet Daily Sanitize urinals and toilets Daily Sanitize sinks and counters Daily Refill and clean dispensers Daily Pour water down floor drains Weekly Lunchrooms and break rooms Remove trash and recycle Daily Sweep and mop hard floors Daily Disinfect high touch surfaces Daily Spot clean vertical surfaces up to 6 feet Daily Sanitize tables and chairs and arrange chairs Daily Sanitize sinks and counters Daily Refill and clean dispensers Daily Sanitize appliances Daily Other Services High dust common areas and offices Monthly Clean lobby windows (inside and outside) Monthly Scrub restroom floors Monthly Buff hard floors Monthly High dust vents and light fixtures Quarterly Seal restroom floors Quarterly Dust blinds Semi Annual Vacuum upholstered furniture Semi Annual 2021/10/26 City Council Post Agenda Page 171 of 346 25 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 Clean interior common and partition glass Semi Annual 6. Products a. Contractor/Service Provider will maintain an adequate inventory of janitorial supplies, products and equipment sufficient to meet the agency’s needs. b. Contractor/Service Provider will replenish on each service date all products used in that facility. At the end of each service, each location will have extra supplies of two cases of toilet tissue and paper hand towels, an ample supply of each additional paper product, two cans of each spray product applicable, two gallons of each floor cl eaning chemical product used at that facility, two gallons of liquid hand cleaner, two gallons of window cleaner, two gallons of sanitizer, and all other cleaning appurtenan ces in good condition such as, but not limited to - broom, clean mop, bucket and wringer, dust pan, fox tail brush, t oilet brush, and other cleaning items. c. Some sites have limited storage capability. It is Contractor/Service Provider’s responsibility to supply, provide and store products for the service of these areas in a manner that serves the City best at the discretion of the City Representative. d. With the above exception, all other products will be stored off site. No items other than those shown will be stored in the City facility. e. All products will meet or exceed the City’s specifications. f. All products proposed for use by the Contractor/Service Provider on any site covered by this contract will first be approved through the submittal process as defined within this document. T he City will not pay any additional costs for Contractor/Service Provider requested substitutions when the City listed approved products are still available. The City reserves the right to approve or disapprove any product. g. All products will be removed from boxes and stow ed neatly on shelves and racks for easy access and inventory. h. Contractor/Service Provider will provide the City with Safety Data Sheet(s) (SDS) information on all product submittals. i. Contractor/Service Provider is responsible for providing SDS information to their employees. j. Previously used products list: DESCRIPTION SUPPLIER 1. Glass Cleaner Waxie 2. Stainless Steel Cleaner Waxie 3. Neutral Floor Cleaner Waxie 4. General Restroom Disinfectant Waxie 5. Urinal Deodorized Screens Waxie 2021/10/26 City Council Post Agenda Page 172 of 346 26 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 6. General Multipurpose Cleaner Waxie 7. Furniture Polish Waxie 8. Industrial Degreaser Waxie 9. Floor Sealant/Wax and Floor Stripper Waxie 10. Bathroom Tile Cleaner Waxie 11. Toilet Bowl and Fixture Cleaner (Mild acid based) Waxie 12. Solsta Dilution System Waxie All Cleaning Chemicals will be green-based and must be approved by the City of Chula vista before use at city facilities. 7. Equipment a. Contractor/Service Provider will supply and maintain all tools and equipment in good and proper working condition, such as clean mops (red and blue color-coded for appropriate locations), brooms, bucket and wringers, carts, dust pans, dusters, vacuum cleaners, janitorial vehicles, cleaning supplies and chemicals, and secure an adequate inventory of all janitorial supplies and products. b. All equipment provided by the Contractor/Service Provider will be of commercial grade. c. Contractor/Service Provider will supply each facility two-sets of color-coordinated mops, while maintain a “clean mop” of each color (blue/ red) for kitchens, lunchrooms, restrooms, common areas etc. d. “Clean mops” will be marked so that employees of the City as well as Contractor/Service Provider’s employees can easily recognize these tools as clean. e. Contractor/Service Provider will replace all mops as needed to ensure adequate, sanitary cleaning. f. All equipment stored on site at a City facility will be stored neat ly and orderly (following 5S best practices). All Janitors closets will be stowed in such a way that City employees can easily find what is needed, during their work shift, without moving other items - except for the janitorial cart. All mops, brooms, dust pans, and other cleaning appurtenances will be either hu ng or shelved neatly when they are stored. g. Any storage shelf/cabinet units needed for the storage of the supplies as described in this document at any facilit y listed is subject to the approval process in section 9 (submittals). Once approved, the shelf unit will be installed by the City. h. Any rack systems needed for storage of other janitorial equipment as described in this document at any facility listed is subject to the approval process in section 9 (submittals). i. Any chemical dispensing unit/equipment and appurtenances that the Contractor/Service Provider finds critical to their operation is subject to the approval process in section 9 (submittals). Purchase, assembly, and installation will be done, contracted, or coordinated by the Contractor/Service Provider at their expense and under the direction of City staff. This is not a reimbursable item. The Standard dispensing system for the City is Waxie’s Solsta Dilution System. 8. Submittals 2021/10/26 City Council Post Agenda Page 173 of 346 27 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 a. All material and chemical products are subject to prior a pproval by the City’s Representative. Contractor/Service Provider will provide submittals for the following items to the City’s Representative for approval. All materials and chemical pr oducts used at these project sites will be subject to prior approval through this submittal application process. No materials will be accepted for use on these facilities without prior approval in writing. All submittals will have the appropriate SDS attached for City review. b. Any Contractor/Service Provider requested replacements/substitutions for the items listed in “PRE- APPROVED PRODUCTS” are subject to this approval process. 9. Service Adjustments The City reserves the right to increase or decrease the services as needed. Services and fees for new facilities shall be added at the average rate per square foot for a comparable facility at the time of the addition. Such changes will be according to the terms and conditions of said bid specification and will be done through a duly authorized change notice to the Agreement for regular service and by City-approved proposal for event or special cleanings. 10. Site Inspection and Reporting a. Report immediately by telephone (during regular working hours (619) 397-6000, after hours issues call Chula Vista Police Department dispatch at (619) 691-5151) any issues that may require immediate action. For emergencies call 911. i. Incidents of injury, damage or potential hazards to the public, end users or employees. ii. Running water (roof leaks, faucet leaks, ceiling leaks) iii. Power outages or light bulb replacement iv. Sewer and drain backups or clogging and foul smells and odors v. Ceiling tile stains, deformations or cracking b. Report immediately by e-mail issues such as, but not limited to: i. Public nuisances ii. Work performance delays iii. Repairs needed iv. Dripping water v. Non-emergency electrical issues such as, but not limited to, outlets without power or entire buildings without power. vi. Lost and found articles 1) Deliver any lost and found article from the Library to the Library Administrative Secretary that date. 2) Deliver any lost and found article from the Police Department to the Watch Commander 11. Payments a. Contractor/Service Provider will submit a monthly payment invoice listing each of the facilities serviced and each individual invoice amount. 2021/10/26 City Council Post Agenda Page 174 of 346 28 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 b. If the City determines that there are deficiencies in the performance of this contract, the Contractor/Service Provider will be notified both verbally and in writing each time service requirements are found to be unsatisfactory and corrective action is necessary. Should the Contractor/Service Provider fail to correct any deficiencies within 12 hours, the City may exercise the following measures: i. Deduct from the Contractor/Service Provider’s payment the amount necessary to correct the deficiency. ii. Withhold the entire or partial payment. iii. Utilize City forces or alternate source to correct the deficiency and deduct from the Contractor/Service Provider’s payment the total cost, including City overhead. c. Invoices will be submitted to the Building Services Supervisor City of Chula Vista Public Works 1800 Maxwell Road Chula Vista, CA 91911 12. Qualit y Assurance Contractor/Service Provider is responsible for training, supervising, equipping, checking work quality, ensuring adherence to schedule, and all other management issues involved with their employees. Quality control is the responsibility of the Contractor/Service Provider. 3. Term: In accordance with Section 1.10 of this Agreement, the term of this Agreement shall begin November 1, 2021 and end on June 30, 2022 for completion of all Required Services. 4. Compensation: A. Form of Compensation ☒ Fixed Fee Paid in Monthly Increments. For the completion of each Deliverable of the Required Services, as identified in section 2.B., above, City shall pay the fixed fee associated with each Deliverable, in the amounts set forth below: CONTRACTOR/SERVICE PROVIDER agrees to provide all labor necessary to perform custodial services for the following facilities in accordance with the provisions and specifica tions listed in this Agreement. All paper-based products and hand-soaps shall be purchased by the City. Base Line Cleaning Services Labor Pricing ACTIVITY PER HOUR COST Labor, Hourly Rate DURING Regular Work Hours (M-F 6:00 am to 5:00 pm) $22.50 Labor, Hourly Rate AFTER Regular Work Hours $24.50 Location Time of Service Staffing/ Hours Est. Square Footage Monthly Cost Chula Vista Police 4:00 am to 12:30 pm 1 staff - 8 hours 132,374 square $9,950 2021/10/26 City Council Post Agenda Page 175 of 346 29 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 Department (excluding Jail) Monday to Friday 10:00 am to 7:00 pm Monday to Friday 6:00 am to 2:30 pm Weekends and City Holidays 1 staff – 8 hours each 1 staff – 8 hours each feet interior (gross) 150,314 square feet garage 8,517 exterior walkways Chula Vista Police Department – Jail 4:00 am to 12:30 pm Monday to Friday 1 staff - 8 hours 16,000 square feet $1,650 Chula Vista Library – Civic Center Branch 8:00 am to 5:00 pm Monday to Friday 12:00 pm to 4:00 pm Saturday and Sunday 1 staff - 8 hours each 1 staff – 4 hours each 71,085 square feet $2,250 Chula Vista Library South Branch 8:00 am to 5:00 pm Monday to Friday 12:00 pm to 4:00 pm Saturday and Sunday 1 staff - 8 hours each 1 staff – 4 hours each 38,614 square feet $2,150 Chula Vista Library – Otay Ranch Branch 8:00 am to 10:00 am Monday to Friday 1 staff - 2 hours each 3,900 square feet $710 Recreation Center – Veterans 8:00 pm to 12:00 am Sunday to Thursday 1 staff - 4 hours each 15,885 square feet $560 Recreation Center – Heritage 8:00 pm to 11:00 pm Sunday to Thursday 1 staff - 3 hours each 6,000 square feet $950 Monthly Total: $18,220 Note: Services for Li braries and Recreation Centers – Libraries and Recreation Centers are currently restricted due to COVID-19 protocols. Hours of operation may be increased as restrictions are modified. Work Schedule - The Contractor/Service Provider shall accomplish all janitorial services based on the schedule noted above. Contractor/Service Provider shall adhere to all scheduling as defined in this document unless a schedule change has been approved by the City in writing. B. Reimbursement of Costs ☒ Invoiced or agreed-upon amounts as follows: 2021/10/26 City Council Post Agenda Page 176 of 346 30 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 Monthly costs per Facility are included on the table above. In addition, the City may use the Contractor/Service Provider for the following Services at the rates noted below: Additional Window Cleaning Cost per Sq. Ft. $0.18 Additional Carpet Shampooing Cost per Sq. Ft. $0.16 Stripping and Waxing Service Cost per Sq. Ft. $0.22 Additional Cleanup Services (regular working hours) Cost per Hour $22.50 Additional Cleanup Services (call-backs for after-hours, weekends and holidays with one (1) hour response time) Cost per Hour $24.50 Notwithstanding the foregoing, the maximum amount to be paid to the Contractor/Service Provider for services performed through June 30, 2022 shall not exceed $165,760 for fiscal year 2021-22, and $1,250,000 for the total potential term of the Agreement (original term as provided Exhibit A, Section 3, plus 4 potential one- year extension years as provided in Exhibit A, Section 5) . 5. Special Provisions: ☒ Permitted Sub-Contractor/Service Providers: “None” ☒ Security for Performance: In the event that Exhibit A Section 4 indicates the need for Contractor/Service Provider to provide additional security for performance of its duties under this Agreement, Contractor/Service Provider shall provide such additional security prior to commencement of its Required Services in the form and on the terms prescribed on Exhibit A, or as otherwise prescribed by the City Attorney. ☒ Notwithstanding the completion date set forth in Section 3 above, City has option to extend this Agreement for four (4) additional terms, defined as a one-year increment. The City Manager or Director of Finance/Treasurer shall be authorized to exercise the extensions on behalf of the City. If the City exercises an option to extend, each extension shall be on the same terms and conditions contained herein, provided that the amounts specified in Section 4 above may be increased by up to the rate of inflation as reflected by the San Diego Consumer Price Index (“CPI”) – for Urban Wage Earners and Clerical Workers (CPI-W), up to a maximum increase of 5% for any one (1) additional term for each extension. The City shall give written notice to Contractor/Service Provider of the City’s election to exercise the extension via the Notice of Exercise of Option to Extend document. Such notice shall be provided at least 30 days prior to the expiration of the term. 2021/10/26 City Council Post Agenda Page 177 of 346 31 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 EXHIBIT B INSURANCE REQUIREMENTS Contractor/Service Provider shall adhere to all terms and conditions of Section 3 of the Agreement and agrees to provide the following types and minimum amounts of insurance, as indicated by checking the applicable boxes (x). Type of Insurance Minimum Amount Form ☒ General Liability: Including products and completed operations, personal and advertising injury $2,000,000 per occurrence for bodily injury, personal injury (including death), and property damage. If Commercial General Liability insurance with a general aggregate limit is used, either the general aggregate limit must apply separately to this Agreement or the general aggregate limit must be twice the required occurrence limit Additional Insured Endorsement or Blanket AI Endorsement for City* Waiver of Recovery Endorsement Insurance Services Office Form CG 00 01 *Must be primary and must not exclude Products/Completed Operations ☒ Automobile Liability $1,000,000 per accident for bodily injury, including death, and property damage Insurance Services Office Form CA 00 01 Code 1-Any Auto Code 8-Hired Code 9-Non Owned ☒ Workers’ Compensation Employer’s Liability $1,000,000 each accident $1,000,000 disease policy limit $1,000,000 disease each employee Waiver of Recovery Endorsement Other Negotiated Insurance Terms: “NONE” 2021/10/26 City Council Post Agenda Page 178 of 346 32 City of Chula Vista Agreement No.: 2021-092 Service Provider Name: SOURCE FACILITY SOLUTIONS Rev. 2/4/21 EXHIBIT C CONTRACTOR/SERVICE PROVIDER CONFLICT OF INTEREST DESIGNATION The Political Reform Act2 and the Chula Vista Conflict of Interest Code3 (“Code”) require designated state and local government officials, including some Contractor/Service Providers, to make certain public disclosures using a Statement of Economic Interests form (Form 700). Once filed, a Form 700 is a public document, accessible to any member of the public. In addition, Contractor/Service Providers designated to file the Form 700 are also required to comply with certain ethics training requirements.4 ☒ A. Contractor/Service Provider IS a corporation or limited liability company and is therefore EXCLUDED5 from disclosure. ☐ B. Contractor/Service Provider is NOT a corporation or limited liability company and disclosure designation is as follows: APPLICABLE DESIGNATIONS FOR INDIVIDUAL(S) ASSIGNED TO PROVIDE SERVICES (Category descriptions available at www.chulavistaca.gov/departments/city-clerk/conflict-of-interest-code.) Name Email Address Applicable Designation Enter Name of Each Individual Who Will Be Providing Service Under the Contract – If individuals have different disclosure requirements, duplicate this row and complete separately for each individual Enter email address(es) ☐ A. Full Disclosure ☐ B. Limited Disclosure (select one or more of the categories under which the Contractor shall file): ☐ 1. ☐ 2. ☐ 3. ☐ 4. ☐ 5. ☐ 6. ☐ 7. Justification: ☐ C. Excluded from Disclosure 1. Required Filers Each individual who will be performing services for the City pursuant to the Agreement and who meets the definition of “Contractor/Service Provider,” pursuant to FPPC Regulation 18700.3, must file a Form 700. 2. Required Filing Deadlines Each initial Form 700 required under this Agreement shall be filed with the Office of the City Clerk via the City's online filing system, NetFile, within 30 days of the approval of the Agreement. Additional Form 700 filings will be required annually on April 1 during the term of the Agreement, and within 30 days of the termination of the Agreement. 3. Filing Designation The City Department Director will designate each individual who will be providing services to the City pursuant to the Agreement as full disclosure, limited disclosure, or excluded from disclosure, based on an analysis of the services the Contractor/Service Provider will provide. Notwithstanding this designation or anything in the Agreement, the Contractor/Service Provider is ultimately responsible for complying with FPPC regulations and filing requirements. If you have any questions regarding filing requirements, please do not hesitate to contact the City Clerk at (619)691-5041, or the FPPC at 1-866-ASK-FPPC, or (866) 275-3772 *2. Pursuant to the duly adopted City of Chula Vista Conflict of Interest Code, this document shall serve as the written determination of the Contractor’s requirement to comply with the disclosure requirements set forth in the Code. Completed by: Stephen Mosca 2 Cal. Gov. Code §§81000 et seq.; FPPC Regs. 18700.3 and 18704. 3 Chula Vista Municipal Code §§2.02.010-2.02.040. 4 Cal. Gov. Code §§53234, et seq. 5 CA FPPC Adv. A-15-147 (Chadwick) (2015); Davis v. Fresno Unified School District (2015) 237 Cal.App.4th 261; FPPC Reg. 18700.3 (Consultant defined as an “individual” who participates in making a governmental decision; “individual” does not incl ude corporation or limited liability company). 2021/10/26 City Council Post Agenda Page 179 of 346 C:\Program Files\eSCRIBE\TEMP\17523047850\17523047850,,,Source Facility Solutions Contract Approval Resolution.docx RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A CONTRACT FOR JANITORIAL SERVICES BETWEEN THE CITY AND SOURCE FACILITY SOLUTIONS AND APPROPRIATING FUNDS THEREFOR WHEREAS, the City solicited bids for janitorial services earlier this fiscal year; and WHEREAS, in August 2021, the City received eight (8) bids and after review of the bid documents, determined that Source Facility Solutions to be the lowest responsive and responsible bidder; and WHEREAS, the initial term of the contract is from November 1, 2021 to June 30, 2022, and upon satisfactory work performance, the parties may mutually agree to extend the contract for up to four (4) additional one (1) year periods from July 1 to June 30; and WHEREAS, the contract includes the provision of janitorial services at the following City facilities: Police Department, Libraries, and Recreation Centers (Heritage and Veterans) at a cost of $145,760 for November to June 2022; and WHEREAS, staff is recommending a not-to-exceed contract amount for fiscal year 2021- 22 of $165,000 to include the base services, other cleaning services as needed, and/or the addition of other City facilities; and WHEREAS, there are sufficient salary savings from vacant Custodian positions to transfer $165,000 from the Public Works’ Personnel Services budget to Supplies and Services for the cost of the contract; and WHEREAS, staff recommends the approval of the contract with Source Facility Solutions and approving a budget transfer within the Public Works budget. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it approves Contractor/Service Provider Services Agreement with Source Facility Solutions to Provide Janitorial Services for Multiple Facilities, in the form presented, with such minor modifications as may be required or approved by the City Attorney, a copy of which shall be kept on file in the Office of the City Clerk, and authorizes and directs the Mayor to execute same. 2021/10/26 City Council Post Agenda Page 180 of 346 Resolution No. Page 2 BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, that it approves the following amendments in the fiscal year 2021-22 budget: Department Expense Category Amount Public Works Personnel Services ($165,000) Public Works Services and Supplies $165,000 Presented by Matt Little Director of Public Works Approved as to form by Glen R. Googins City Attorney 2021/10/26 City Council Post Agenda Page 181 of 346 v . 0 03 P a g e | 1 October 26, 2021 ITEM TITLE Grant Acceptance, Appropriation & Agreement Approval: Accept Grant, Allocate Funds and Approve Agreement with T-Mobile USA to Continue to Provide WIFI Hotspot Service to Disadvantaged Families Report Number: 20-0191 Location: No specific geographic location Department: Community Services – Library Environmental Notice: The Project qualifies for a Categorical Exemption pursuant to the California Environmental Quality Act State Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15061(b)(3). Recommended Action Adopt a resolution accepting Emergency Connectivity Funding in the amount of $480,000, allocating $144,000 from PEG funds, and authorizing the City Manager to renew an agreement with T-Mobile USA to continue providing WIFI hotspot service to disadvantaged families, and appropriating funds for that purpose (4/5 Vote Required). SUMMARY In March 13, 2020, as a result of the escalating number of COVID-19 virus cases nationwide, the County supported the closure of all schools and the movement toward distant learning. With approximately 69,500 students throughout Chula Vista and the shift toward accessing educational tools and curriculum online, students impacted by the digital divide are at an increasing disadvantage as access becomes the central barrier to success for school-aged children. Disadvantaged families in our community have also been difficult to reach with information on the COVID-19 crisis. In order to continue to provide WIFI hotspot service to disadvantaged families, staff is asking for grant acceptance, fund allocation and approval of an agreement with T-Mobile USA, which provides the service lines and internet connectivity devices used in this program. ENVIRONMENTAL REVIEW The proposed Project has been reviewed for compliance with the California Environmental Quality Act (CEQA) and it has been determined that the Project qualifies for a Categorical Exemption pursuant to State 2021/10/26 City Council Post Agenda Page 182 of 346 P a g e | 2 CEQA Guidelines Section 15301 Class 1 (Existing Facilities) and Section 15061(b)(3), because it can be seen with certainty that there is no possibility that the activity in question may have a significa nt effect on the environment. Thus, no further environmental review is required. BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. DISCUSSION The immediate move toward distance learning during the COVID-19 pandemic has revealed the disparities in digital access within segments of our communities. With approximately 69,500 students throughout Chula Vista and the shift toward accessing educational tools and curriculum online, students impacted by the digital divide are at an increasing disadvantage as access becomes the central barrier to success for school-aged children. Those without access to devices at home must rely on public institutions, libraries, schools, or community centers for Internet access. During the COVID-19 pandemic, these resources are not available making it essential that the City and education partners pursue other opportunities to support our community. In May 2020, the city adopted the Digital Equity and Inclusion Plan, and one of the initiatives cited is the need to improve access to Internet connectivity in the home and access to functioning devices for students to complete course work. Staff have applied and were awarded the Federal Communications Commission’s Emergency Connectivity Funding to support the service for the upcoming service cycle. To support digital inclusion and address the digital divide, staff recommends the renewal of service for 2,000 WIFI hotspot devices, provided by T-Mobile USA, that would be funded from the available balance of the Public, Education and Government Fund and the FCC’s Emergency Connectivity Funding. These devices would be circulated through the Chula Vista Public Library to the community with the priority being for students. These WIFI hotspots would also offer the community the ability to have access to unlimited data at 150 Mbps speeds with filtering in compliance to the Children’s Internet Protection Act. Currently, the Chula Vista Public Library has 12 WIFI hotspots that are frequently circulated throughout the community. The current devices circulate to library card holders for seven days a week at no cost. These additional devices circulate for a two-month period (to support families and students), with an option for renewal. The additional devices would address an immediate need for families and students within the Chula Vista community. One WIFI hotspot device would provide students access to the Internet without time restrictions and allow connections for up to six devices at a time. By providing more hotspot devices for the public to access, the City would significantly improve access to the Internet and support digital inclusion while addressing the educational gap that is created by the digital divide. Public, Educational, and Governmental (PEG) Funding Partial funding for this project will come from the PEG access fee provided to the City as a result of the franchise agreements with Cox Cable and AT&T. PEG funds can be used for capital purchases of facilities, equipment and services that promote the publication of government information. PEG funds traditionally have been spent on public access cable programming. However, funds also are used by local governments to provide citizens with access to “other electronic information” about the services they provide and issues they face, providing information to citizens of an educational nature, and providing public meeting 2021/10/26 City Council Post Agenda Page 183 of 346 P a g e | 3 coverage. Under the terms of federal and state oversight of cable television franchises, funding for public access to the cable network is available for specific purposes, including installation of infrastructure supportive of Public, Education and Government access. Emergency Connectivity Funding The remaining funding will be from the Federal Communications Commission’s Emergency Connectivity Funding. The FCC's Emergency Connectivity Fund (ECF) is a $7.17 billion program that will help schools and libraries provide the tools and services their communities need for remote learning during the COVID- 19 emergency period. ECF will help provide relief to millions of students, school staff, and library patrons and will help close the Homework Gap for students who currently lack necessary Internet access or the devices they need to connect to classrooms. For eligible schools and libraries, the ECF Program will cover reasonable costs of laptop and tablet computers; Wi-Fi hotspots; modems; routers; and broadband connectivity purchases for off-campus use by students, school staff, and library patrons. DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT The FY 2021-22 PEG budget will be increased by $144,000 from the PEG Fund available reserves. The remaining $480,000 will be funded from the Emergency Connectivity Funding. No General Fund impacts are anticipated as a result of this project ONGOING FISCAL IMPACT No ongoing General Fund or PEG fund impacts are anticipated. ATTACHMENTS 1. T Mobile Renewal Agreement Staff Contact: Tracy Lamb, Director of Community Services and Joy Whatley, City Librarian 2021/10/26 City Council Post Agenda Page 184 of 346 COUNCIL RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ACCCEPTING EMERGENCY CONNECTIVITY FUNDING IN THE AMOUNT OF $480,00 AND ALLOCATING $144,000 IN PUBLIC EDUCATIONAL AND GOVERNMENT (PEG) FUNDS, FOR A TOTAL OF $624,000, AND AUTHORIZING THE CITY MANAGER TO RENEW THE AGREEMENT WITH T-MOBILE USA TO CONTINUE TO PROVIDE WIFI HOTSPOT SERVICE TO DISADVANTAGED FAMILIES WHEREAS, the immediate move toward distance learning during the COVID-19 pandemic has revealed the disparities in digital access within segments of our communities; and WHEREAS, with approximately 69,500 students throughout Chula Vista and the shift toward accessing educational tools and curriculum online, students impacted by the digital divide are at an increasing disadvantage as access becomes the central barrier to success for school-aged children; and WHEREAS, those without access to devices at home must rely on public institutions, libraries, schools, or community centers for Internet access; and WHEREAS, during the COVID-19 pandemic, these resources are not available, making it essential that the City and education partners pursue other opportunities to support the community; and WHEREAS, in May 2020, the city adopted the Digital Equity and Inclusion Plan, and one of the initiatives cited is the need to improve access to Internet connectivity in the home and access to functioning devices for students to complete course work; and WHEREAS, in an effort to support digital inclusion and address the digital divide, staff recommends the renewal of service for 2,000 WIFI hotspot devices that would be funded from the available balance of the Public, Education and Government (PEG) Fund and A $480,000 grant from the Federal Communication Commission’s Emergency Connectivity Funding; and WHEREAS, these devices would be circulated by the Chula Vista Public Library to the community, with the priority being for students in grades K-6, and would be also offer the community the ability to have access to unlimited data at 150 Mbps speeds with filtering compliance to the Children’s Internet Protection Act; and WHEREAS, these devices would circulate for a two-month period (to support families and students), with an option for renewal and would address immediate need for families and students within the Chula Vista community; and 2021/10/26 City Council Post Agenda Page 185 of 346 Resolution No. _________ Page 2 WHEREAS, one WIFI hotspot device would provide students access to the Internet without time restrictions and allow connections for up to six devices at a time; and WHEREAS, by providing more hotspot devices for the public to access, the City would significantly improve access to the Internet and support digital inclusion while addressing the educational gap that is created by the digital divide; and WHEREAS, staff is recommending that funding for this project come from the PEG access fee provided to the City as a result of the franchises with Cox Cable and AT&T and a grant from the FCC Emergency Connectivity Fund; and WHEREAS, PEG funds can be used for capital purchases of facilities, equipment and services that promote the publication of government information, and have been used by local governments to provide citizens with access to “other electronic information” about the services they provide and issues they face, providing information to citizens of an educational nature, and providing public meeting coverage and, under the terms of federal and state oversight of cable television franchises, funding for public access to the cable network is available for specific purposes including installation of infrastructure supportive of Public, Education and Government access; and WHEREAS, the FCC's Emergency Connectivity Fund is a $7.17 billion program that will help schools and libraries provide the tools and services their communities need for remote learning during the COVID-19 emergency period. ECF will help provide relief to millions of students, school staff, and library patrons and will help close the Homework Gap for students who currently lack necessary Internet access or the devices they need to connect to classrooms. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that it accepts $480,000 from Emergency Connectivity Funding and allocates $144,000 from existing PEG funding, for a total of $624,000, increasing the Fiscal Year 2021/22 PEG budget by up to $650,000; and BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it authorizes the City Manager to renew an agreement with T-Mobile USA, with such changes as may be authorized or required by the City Attorney, to continue to provide WIFI hotspot services to disadvantaged families. Presented by Tracy Lamb Director of Community Services Approved as to form by Glen R. Googins City Attorney 2021/10/26 City Council Post Agenda Page 186 of 346 1 T-Mobile for Education 2021 Renewal Agreement (FINAL Template v04/01/21) (CLM#1038271 – CSCA LS – 04/07/2021) T-Mobile for Education Renewal Agreement This T-Mobile for Education Renewal Agreement (“Renewal Agreement”) is effective as of the date the second Party signs this Agreement below (“Renewal Agreement Effective Date”), and is by and between T-Mobile USA, Inc., a Delaware corporation (“T-Mobile” or “Contractor”), and City of Chula Vista, a(n) California Municipal Entity, with its principal place of business at 276 Fourth Avenue, Chula Vista, CA 91910 (“Customer”). T-Mobile and Customer are parties to the following T -Mobile for Education agreement (the “Original Agreement”): X T-Mobile for Education Covid-19 Agreement (Internet Connectivity Device (Non-Hotspot)), dated May 07, 2020 (T-Mobile CLM# 838437) T-Mobile and Customer desire to renew their Original Agreement in accordance with the terms and conditions of this Renewal Agreement. The Original Agreement and the Renewal Agreement are collectively the “Renewed Agreement.” AGREEMENT 1. Renewal Term. The parties agree that the term of the Original Agreement is renewed for the following renewal period after the expiration date of the Original Agreement (“Renewal Term”): X One (1) year, starting on the day after the expiration date of the Original Agreement Notwithstanding anything to the contrary in the Original Agreement or this Renewal Agreement, the Renewed Agreement will remain in effect until each active line of Service under the Original Agreement or this Renewal Agreement has completed its minimum service term. In addition, following the expiration of the Renewal Term, T- Mobile will continue to provide the Services to Customer under the pricing and discounts set forth in the Renewed Agreement, or, with 30 days’ advance notice to Customer, at standard list pricing, until either party provides 30 days’ advance written notice to terminate the Services. 2. Renewal of Service/Devices. Customer activated a total of 2000 lines of Service (“Original Line Number”) and purchased/received a total of 2000 Devices (“Original Device Number”) pursuant to the Original Agreement. This Renewal Agreement applies to the following portions of the Original Line Number and Original Device Number: X The entire Original Line Number and entire Original Device Number 3. Prepayment. Customer may, at its option, prepay in whole or in part Customer’s total fee commitment for Services and Devices for the Renewal Term. With respect to any such prepayment, Customer is solely responsible for ensuring Customer’s compliance with all applicable Federal, State and Local funding source and procurement laws, rules and regulations (including, without limitation, laws, rules and regulations under the Coronavirus Aid, Relief, and Economic Security (CARES) Act), and Customer represents and warrants compliance with the same. 4. Except as modified by this Renewal Agreement, all terms and conditions of the Original Agreement will remain in full force and effect during the Renewal Term. All terms not defined herein will have the meaning given to them in the Original Agreement. In the event of a conflict between the terms of this Renewal Agreement and the Original Agreement, the terms of this Renewal Agreement will control. DocuSign Envelope ID: E08ED034-157A-4DEC-BF7C-382A6961FB28 In Process 2021/10/26 City Council Post Agenda Page 187 of 346 2 T-Mobile for Education 2021 Renewal Agreement (FINAL Template v04/01/21) (CLM#1038271 – CSCA LS – 04/07/2021) This Renewal Agreement is executed by each party’s authorized representative as of the Renewal Agreement Effective Date. Customer: City of Chula Vista Contractor: T-Mobile USA, Inc. Signature: Signature: Printed Name: Printed Name: Title: Title: Date: Date: Reviewed and Acknowledged: ________________________________ T-Mobile USA, Inc. CSCA Representative DocuSign Envelope ID: E08ED034-157A-4DEC-BF7C-382A6961FB28 In Process 2021/10/26 City Council Post Agenda Page 188 of 346 v . 0 03 P a g e | 1 October 26, 2021 ITEM TITLE Ratification of Appointment: City Manager’s Appointment of the Director of Animal Services – John Skeel Report Number: 21-0207 Location: No specific geographic location. Department: Human Resources Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Adopt a resolution ratifying the City Manager’s appointment of John Skeel as the Director of Animal Services. SUMMARY The Department of Human Resources conducted a statewide recruitment during the summer of 2021 for the City’s Director of Animal Services. The City Manager has selected John Skeel to fill the position of Director of Animal Services. This item seeks to approve the appointment of John Skeel to the position of Director of Animal Services effective November 5, 2021. ENVIRONMENTAL REVIEW The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmenta l review is required. BOARD/COMMISSION/COMMITTEE RECOMMENDATION Not applicable. 2021/10/26 City Council Post Agenda Page 189 of 346 P a g e | 2 DISCUSSION The Department of Human Resources conducted a statewide recruitment during the summer of 2021 for the City’s Director of Animal Services. The City of Chula Vista’s Charter Section 500 (a) grants the City Manager the authority to appoint department heads subject to the approval of the City Council. The City Manager has selected John Skeel to fill the position of Director of Animal Services effective November 5, 2021. With over 20 years of public sector management and executive experience throughout the United States, Mr. Skeel brings a wide breadth and depth of leadership experience that will complement the current Animal Care staff. His accomplishments, duties and responsibilities are impressive and can be reviewed in the attached resume. City Council adoption of the resolution will ratify the City Manager’s appointment. DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site specific and consequently, the 500-foot rule found in California Code of Regulations section 18704.2(a)(1), is not applicable to this decision. Staff is not independently aware, and has not been informed by any Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT There is no fiscal impact from this action as the position is in the City adopted budget. ONGOING FISCAL IMPACT There is no fiscal impact from this action as the position is in the City adopted budget. ATTACHMENTS 1. Resume Staff Contact: Courtney Chase, Director of Human Resources/Risk Management 2021/10/26 City Council Post Agenda Page 190 of 346 JOHN P. SKEEL, MS EXECUTIVE SUMMARY Highly versatile, Director, with excellent communication skills and a proven track record of providing strong effective leadership and management skills to various communities and agencies. Demonstrated ability to guide, develop and market both traditional and non-traditional forms of community services. A decisive leader with a proven ability to collaborate at all levels of an organization with both public, private and non-profit sectors. Highly skilled in revenue generating efforts through grant acquisition, creative operations marketing and public/private sector partnerships. PROFESSIONAL EXPERIENCE City and County of San Francisco, San Francisco, CA (09/19 – 03/21) Deputy Director Deputy Director reporting to the executive Director of Animal Care & Control, acting as assistant head of the department. The deputy assists with the overall management of the department and is the primary designee to act on behalf of the Director when they are not available. This position is primarily respons ble for managing law enforcement programs, public safety, and custody programs. County of Sonoma, Santa Rosa, CA (07/15 – 09/19) Animal Services Director Animal Services Director responsible for providing key leadership for Sonoma County Animal Services. The Animal Services Director ensures and is respons ble for sustainability, planning, revenue generation, community outreach, and partnership development. The Animal Services Director plans, organizes, administers, and oversees a comprehensive animal services program and budget, exercising independent judgment and initiative to achieve program goals and objectives. Sonoma County Animal Services represents a collaboration of County, cities, and partner organizations dedicated to improving the health and lives of animals in Sonoma County. The Sonoma County Animal Shelter receives and provides services for over 5,000 animals a year, primarily dogs and cats. Asian Pacific Community Counseling, Sacramento, CA (06/14 – 12/14) Executive Director Respons ble for development, implementation, and oversight of all APCC programs, services, including but not limited to all p ersonnel, facilities, fiscal, and administrative management as guided by Board policies and procedures, procuring grants and contra cts, fundraising as well as development of community partnerships in promoting the mission of APCC. $2.7 million grant funded budget and more than 40 full time employees. Tahoe Resource Conservation District, South Lake Tahoe, CA (07/12 – 01/14) District Manager District Manager for the Tahoe Resource Conservation District overseeing all staff, program services, budget administration and grant administration. Coordinate numerous grant funded projects throughout the Tahoe Basin with local, state and federal agencies. Grant funds for fiscal year 12/13 exceed $7 million. District provides a broad range of programs and services that include biological and watershed services, boat inspection sites, special events and extensive grant administration and coordination, utilizing more than 200 staff consisting of full time, part time and seasonal employees during the season. El Dorado Hills Community Services District, El Dorado Hills, CA (01/11- 12/11) General Manager / CEO General Manager of the District, responsible for managing over 170 acres of land, including 134 acres of parks and 82 acres of open space; fifteen undeveloped parks. Managing a full time staff of nearly 40 park and recreation professionals and support staff, in addition to over 150 part time and seasonal employees, with an annual budget of over $8 million. Responsible for planning, directing and leading the planning the development and maintenance of parks and landscaping as well as the operation of all recreation facilities and community service programs. Evergreen Park & Recreation District, Evergreen, CO (01/08 – 12/10) Executive Director Executive Director overseeing an annual operating budget of $6.7 million; responsible for all parks, parks operations, facility maintenance, recreation services, recreation centers, 50 acre lake and lake house property, administrative building and other facility operations, including; Skate park, seasonal ice arena, softball/baseball fields, swimming pools and numerous trails. Recruit and manage a full-time staff of 35 and a part time seasonal staff of over 200. City of San Ramon, San Ramon, CA (07/02 – 01/08) Division Manager - Community Services Division Manager, managing and overseeing the Community Services Division, as well as the Sports Division, Aquatics Division Youth Resources Division, County Library and Community Access Television (CTV). Directing division activities; hiring supervising and evalu ating staff; conducting and participating in public meetings; served on various boards, commissions and committees, including the Library Advisory Committee, Open Space and Conservation Advisory Committee and High School Design Committee. Budget responsibilities included the joint oversight, development and implementation of the budget which was $6.8 million 2007/08. 2021/10/26 City Council Post Agenda Page 191 of 346 Experiential Program Design, St. Johns, MI (02/94 - 06/02) Recreation Consultant Experiential training and design services provided to schools and other agencies. Program design consultation; grant writing, community collaboration. Specializing in services to youth-at-risk and corporate clients. Designed and delivered programs ranging in length from a few hours too more than a year. • Designed, developed and facilitated curriculum based experiential recreation programs for local school districts. • 2 year contract with Shepherd Public Schools, serving as an Experiential Program Design Consultant. • Presented at several local, state and national conferences on team building concepts and their implementation. BOPARC, Morgantown, WV (01/01 - 01/02) Executive Director of Parks and Recreation Director overseeing an annual operating budget of $1.6 million; responsible for all parks, recreation, senior center and other facility operations, including; Skate park, ice arena, softball/baseball fields, swimming pools and 500 seat amphitheater. Recruited and managed a full time and part time staff of over 200. Respons ble for restructuring and reorganizing the department through the updating of policies and procedures, new accounting practices, updating job descriptions and benefits, creation of a new marketing campaign for newly created annual membership program. • Successfully reorganized the 18th Annual Mountaineer Balloon Festival, which had to be relocated with only 6 weeks’ notice from its original City Airport location (due to Sept. 11th). City of Ionia, Ionia, MI (11/97 - 01/01) Director of Parks and Recreation Director overseeing all park and recreation services f or the City and County. Developing and managing an operating and capital improvement budget in excess of $1 million dollars. Facility and staff operations, program design and development. Created a quarterly program and special event brochure, completed paved rails to trails and marina facility. Responsible for the City becoming a “Community of Promise”. Applied for and received several grants including two from the Michigan Department of Natural Resources and another grant from Art Train USA, which is a cultural art s program via rail. Michigan Capitol Girl Scout Council, Holt, MI (10/96 - 11/97) Director of Program Services Directed and developed seasonal and year round program services. Created staff training opportunities, presented to various groups, involved in facility development and management. Recruited, trained and evaluated staff. Eagle Village INC, Hersey, MI (06/88 - 10/96) Program Director Numerous positions held over the years, responsibilities included program delivery, instruction, counseling, staff training, presenting, recruiting, photography, marketing and promotions, as well as teaching outdoor leadership skills which use high adventure and other exper iential based activities. Respons ble for organization and oversight of summer camp programs also assisted with residential treatment program and corporate training programs. EDUCATION MSU Michigan State University (1998) Master of Science in Park Recreation & Tourism Resources / Urban Studies GPA: 3.66 CMU Central Michigan University (1996) Bachelor of Science in Therapeutic Recreation / Psychology GPA: 3.30 TRAINING/SERVICE CAWA – California Animal Welfare Association - Cal Animals Disaster Committee Committee Member (2020-21) CAW – Commission on Animal Welfare Board Member (2019-21) CAPRA - Commission for Accreditation of Park and Recreation Agencies CAPRA Accreditation Visitor Team Member (2015) Accreditation visit: Tucson, Arizona, June 2015 NRC – Non Profit Resource Center Executive Director Boot Camp Training (2014) CAPRA - Commission for Accreditation of Park and Recreation Agencies CAPRA Accreditation Chair of Visiting Team (2013) Accreditation visit: Bismarck, North Dakota, June 2013 CSDA – California Special District Association Membership & Recruitment Committee (2013) El Dorado County & City of South Lake Tahoe Parks, Recreation & Trails Master Plan - Evaluation & Advisory Committee (2012-13) 2021/10/26 City Council Post Agenda Page 192 of 346 South Lake Tahoe Chamber of Commerce Facilitator - State of the South Shore Forum (2012) CSDA – California Special District Association Ethics AB 1234 Compliance Certificate of Completion (2012) International City Managers Association ICMA, Washington, DC Advisory Board on Graduate Education (2011-12) CSDA – California Special District Association General Manager, Roles & Responsibilities Certificate of Completion (2011) CSDA – California Special District Association Governance Foundations Certificate of Completion (2011) CAPRA - Commission for Accreditation of Park and Recreation Agencies CAPRA Accreditation Visitor Team Member (2010) Accreditation visit: Dublin, Ohio, June 2010 Leadership Evergreen, Evergreen, CO (2009) Certificate of Completion Completed a yearlong Leadership Development Program CPRA – Colorado Park & Recreation Association (2009) Directors Section Chair Elect 2009 - 2010 CAPRA - Commission for Accreditation of Park and Recreation Agencies CAPRA Accreditation Visitor Team Member (2009) Accreditation visit: Mecklenburg County North Carolina, March 2009 NRPA – National Recreation & Park Association Executive Development Program, Clemson University, SC Certificate of completion – Year 1 (2008) CPRS – California Park & Recreation Society Administrators Leadership Institute, Monterey, CA (2002 - 2007) Certificate of Achievement – Sixth year Certificate for Completion of the Administrators Leadership Institute CAPRA - Commission for Accreditation of Park and Recreation Agencies CAPRA Accreditation Visitor Team Member (2006) Re-Accreditation visit: Lee County, April 2006 CAPRA - Commission for Accreditation of Park and Recreation Agencies CAPRA Accreditation Visitor Team Member (2005) Re-Accreditation visit: Little Rock, Arkansas, October 2005 CAPRA - Commission for Accreditation of Park and Recreation Agencies (2005) CAPRA Accreditation Visitor Team Member First visit: Bellingham, Washington, June 2005 Leadership San Ramon Valley, Danville, CA (2005) Certificate of Completion Completed a year Leadership Development Program NRPA – National Recreation & Park Association Reitz Marketing and Revenue Sources Management School, La Jolla, CA (2003 - 2004) National Certificate for Completion of the Recreation and Facilities Design School NRPA – National Recreation & Park Association Recreation Facilities Management and Design School, Denver, CO (2003) Certificate of Achievement Governor's Office of Emergency Services Specialized Training Institute, San Luis Obispo, CA Certificate of Achievement - Completion of 40 hours Emergency Management Course (2003) Governor's Office of Emergency Services Specialized Training Institute, San Luis Obispo, CA (2003) Certificate of Achievement - Emergency Management System - Introductory Course 2021/10/26 City Council Post Agenda Page 193 of 346 Infopeople, San Francisco, CA (2002) Certificate of Training for Libris Design National Certification as a Certified Library Building Design Programmer West Virginia University Prevention Research Center, Morgantown, WV (2001) Certificate for Evaluation of a Community Trail Project State Certificate from WVU for Prevention Research NCTRC - National Council for Therapeutic Recreation, New York, NY Certified Therapeutic Recreation Specialist (CTRS) (2000) National Certification NRPA – National Recreation & Park Association National Risk Management School, Colorado Springs, CO (1998 - 99) Diploma in Risk Management NRPA - National Recreation & Park Association National Park Planning and Maintenance School, Colorado Springs, CO (1998 - 99) Certificate of Achievement NRPA -National Recreation & Park Association National Recreation and Park Association, Ashburn, VA (1999) Certified Park and Recreation Professional (CPRP) Texas A&M - NRPA National Prevention through Recreation Services School, Dallas, TX (1999) Certificate in Community Recreation National Certificate for completion of Prevention through Recreation Services School NRPA – National Recreation & Park Association National Recreation and Park Association, Ashburn, VA (1999) Certified Playground Safety Inspector (CPSI) NRPA – National Recreation & Park Association National Recreation and Park Association, Ashburn, VA (1999) Aquatic Facility Operator (AFO) National Certification ACA - American Camping Association, Chicago, IL (1997) Certificate in Residential Camping National Certificate for Completion of Basic Camp Director's Course 2021/10/26 City Council Post Agenda Page 194 of 346 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA RATIFYING THE CITY MANAGER’S APPOINTMENT OF THE DIRECTOR OF ANIMAL SERVICES – JOHN SKEEL WHEREAS, the Department of Human Recourses conducted a statewide recruitment for the Director of Animal Services in the summer of 2021; and WHEREAS, the City of Chula Vista’s Charter Section 500 (a) grants the City Manager the authority to appoint department heads subject to the approval of the City Council; and WHEREAS, the City Manager has selected John Skeel to fill the position of Director of Animal Services effective November 5, 2021. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it ratifies the City Manager’s appointment of John Skeel to Director of Animal Services effective November 5, 2021. Presented by Approved as to form by Courtney Chase Glen R. Googins Director of Human Resources/Risk Management City Attorney 2021/10/26 City Council Post Agenda Page 195 of 346 v . 0 03 P a g e | 1 October 26, 2021 ITEM TITLE Workforce Housing Policy: Approve a “Workforce Housing Policy” to Enable the City to Consider Joint Power Authority Proposals to Provide Moderate Income Rental Projects Report Number: 21-0180 Location: No specific geographic location. Department: Development Services Environmental Notice: The activity is not a "Project" as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Adopt a resolution approving a City Council Policy entitled “Workforce Housing Policy to Serve Moderate Income Rental Households.” SUMMARY On September 28, 2021, City Council directed staff to develop parameters for evaluating and accepting proposals from Joint Powers Authorities (“JPAs”) to finance rental housing project(s) that provide opportunities for moderate/middle income households (81-120% AMI). This action provides the City Council with a policy for consideration entitled “Workforce Housing to serve Moderate Income Rental Households.” ENVIRONMENTAL REVIEW The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change to the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required. BOARD/COMMISSION/COMMITTEE RECOMMENDATION Due to time constraints, staff was unable to present this item to the Housing Advisory Commission. 2021/10/26 City Council Post Agenda Page 196 of 346 P a g e | 2 DISCUSSION Over the past several months, the Housing Division has received inquiries from various JPAs to convert existing market rate properties within Chula Vista into moderate income rentals through the issuance of tax- exempt public purpose bonds, as detailed in in the staff report and presentation for Item No. 21-0152 on the September 28, 2021 Council agenda. At that meeting, City Council provided direction to staff to bring back a policy that would mitigate, to the greatest extent possible, concerns of both staff and the City Council related to this financing mechanism. The main City Council concerns as voiced at the meeting included:  Ensuring there was no net fiscal impact to the City through foregone property taxes;  Requiring project level analysis for any proposals;  Providing some limitations on the number of projects to be approved in the City;  Ensuring rent levels and maintenance for the life of the project;  Guidance on use of program funds;  Providing homeownership opportunities for tenants when projects are sold; and  Providing protections/assurances for both the City and tenants of the project. Tonight, staff is presenting the resulting “Workforce Housing Policy to Serve Moderate Income Rental Households” policy (Attachment 1) (the “Policy”) for consideration. The Policy was drafted to address, to the greatest extent possible, all of the above items, along with additional items staff believes will provide the greatest level of assurance to the City and residents on these deals moving forward. The Policy addresses minimum requirements of any JPA deal for consideration, as summarized below:  Limitation on Conversions – Limits the maximum number of units to be converted to the moderate income need as identified in the Housing Element’s Regional Housing Needs Assessment.  Eligible Projects – Requires compliance with the policy with the exception of City Council making findings of community benefit and identifies requirements for projects that have existing affordability covenants.  City Requirements – Requires any project being considered has no net fiscal impact on the City, provides up front funds for due diligence, complies with certain bond policy standards and provides the City with discretion over transfers and property management.  Application and Process Requirements - Establishes a minimum time period for staff review of an application, documentation requested, and the discretionary action required, inclusive of review by the Housing Advisory Commission.  Project by Project Analysis – Identifies the comprehensive analysis to be conducted to determine citywide and local impacts of a project conversion.  JPA and Public Benefit Agreements – Establishes minimum requirements of regulatory documents to provide extra protection for city surrounding maintenance and reporting.  Revenues – Provides guidelines for the City use of any proceeds. Staff has also continued to evaluate and monitor activity throughout California, as new JPA deals are being considered weekly by other jurisdictions. Most recently, projects were considered by the cities of Anaheim and Fullerton. In both cases, a new “Host City Charge” has been proposed to mitigate General Fund impacts of foregone property tax resulting from JPA ownership of the subject properties. As presented in the September item, the “Host City Charge” was a new concept in the financing, first introduced to the City in a September 27th letter (one day prior to the item presented to the City Council) 2021/10/26 City Council Post Agenda Page 197 of 346 P a g e | 3 from the California Statewide Communities Development Authority (“CSCDA”). As detailed in the prior City Council item, there are a number of unknowns related to bond, market, and rental assumptions in JPA “Middle Income” deals; however, this new “Host City Charge” is the most untested. As of the writing of this report, staff still has the following concerns related to the “Host City Charge”:  Legality of “Host City Charge” – AB 1760 eliminated the ability for affordable housing projects to use a payment in-lieu of taxes (“PILOT”). There is a possibility that at some point in the future a similar ruling could be made regarding the “Host City Charge”. If such ruling is made there could be an impact to City revenues due to the foregone property tax not being subsidized.  Assurance of Project Revenues – The “Host City Charge” is only collected if there are revenues from the project. Even with a project level analysis, unknown market performance will determine whether revenues are available on an annual basis. In addition, several other unknowns/concerns still remain, and should be considered in moving forward with the Policy. These include, but are not limited to:  Local Fund Control for Schools – While the State currently provides local school districts with direct allocations, the foregone tax to the State will still impact overall budget and could therefore impact available funds for education if the State determines that they will not make the local fund “whole”.  Revenue from Forced Sale in years 15-30 – Bonds on these deals are not fully amortized and therefore will not be paid off in year 15 and likely not be paid off by year 30 either. In addition, the pro forma includes aggressive assumptions based on straight line projections of value and rental rates, which are not how the market typically operates. Therefore, it is unclear upon sale what the true “financial benefit” would be for the City after repayment of outstanding debt, addressing any maintenance issues, and repayment to taxing entities for foregone taxes.  Fee Structure – The JPA deals include a tremendous amount of up-front fees to several entities. The high fees prevent lower rents from being provided.  Public Perception of City Involvement – While the JPA provides legal protections from liability if issues arise during the project, the fact that the City initially approves joining a JPA will in perpetuity tie us to the project from a public perspective placing us in a challenging situation if resident or community concerns arise. All of the above items continue to present unknown risks to City revenues and staff time, if the City Council determines that the policy should be adopted, and projects should be considered under it. Conclusion While the need to provide moderate income housing opportunities for the “missing middle” is an issue throughout the State of California, the impacts to the City of Chula Vista and the gap in rental market opportunities is not as large as many other cities, as presented at the September 28th meeting. Historically the City has had several points in the market where for-sale opportunities have existed for moderate income households and the average rental rate in the City has remained below the affordability level for moderate income households, providing adequate market rate rental opportunities for moderate income households. Nevertheless, increasing opportunities for “Workforce Housing” within Chula Vista is still a desired opportunity. The Policy before you and if adopted, would provide staff with the necessary guidance for consideration of future proposals. 2021/10/26 City Council Post Agenda Page 198 of 346 P a g e | 4 DECISION-MAKER CONFLICT Staff has reviewed the decision contemplated by this action and has determined that it is not site-specific and consequently, the real property holdings of the City Council members do not create a disqualifying real property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT There is no current year fiscal impact as a result of hearing this report or providing direction to staff. ONGOING FISCAL IMPACT Should the City Council direct staff to bring one or more projects forward for consideration and possible approval, the fiscal impacts associated with each such action would be disclosed at that time. ATTACHMENTS 1. City Council Policy “Workforce Housing to serve Moderate Income Rental Households” Staff Contact: Tiffany Allen, Director of Development Services Stacey Kurz, Acting Housing Manager Jose Dorado, Senior Management Analyst 2021/10/26 City Council Post Agenda Page 199 of 346 RESOLUTION NO. __________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA ADOPTING A CITY COUNCIL POLICY ENTITLED “WORKFORCE HOUSING POLICY TO SERVE MODERATE INCOME RENTAL HOUSEHOLDS” WHEREAS, the City of Chula Vista seeks to provide a balance of for-sale and rental products to a variety of income levels throughout the City; and WHEREAS, in 2019 a new financing mechanism has been applied in California to create new moderate-income housing opportunities serving households from 81-120% of area median income, commonly called Workforce” or Middle Income” Housing; and WHEREAS, on September 28, 2021, City Council received a presentation from staff on this new financing mechanism and related project proposals; and WHEREAS, at that meeting City Council directed staff to draft a policy to mitigate, to the greatest extent possible, concerns of both staff and the Council related to these types of projects and to bring back a draft policy for Council consideration; and WHEREAS, the City has developed a “Workforce Housing Policy to Serve Moderate Income Rental Households” to enable consideration of projects meeting the minimum requirements of said policy. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it (1) adopts, in substantial form in Exhibit 1, the “Workforce Housing Policy to Serve Moderate Income Rental Households” to ensure the City continues to provide moderate income rental opportunities, and (2) the City Manager is further authorized to make such minor amendments or changes to the aforementioned Policy and supporting documents as may be required or approved by the City Attorney’s Office. Presented by Approved as to form by Tiffany Allen Glen R. Googins Director of Development Services City Attorney 2021/10/26 City Council Post Agenda Page 200 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 1 OF 10 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: BACKGROUND In 2019, a new financing mechanism to provide rental opportunities for moderate income households [those earning between 81-120% of the area median income (“AMI”)] was developed, whereby jurisdictions enter into a Joint Power Authority (“JPA”) for the issuance of municipal bonds to purchase an apartment complex for conversion into moderate income rental opportunities. At its September 28, 2021, meeting, the Chula Vista City Council provided guidance to staff that there is a “missing middle” in rental housing stock for moderate income households. City Council directed staff to prepare this “Workforce Housing” policy, in order to evaluate “Workforce Housing” proposals. PURPOSE This Policy provides guidance and tools for staff and City Council to standardize review of requests to join a JPA and sets standard/minimum expectations for analyzing and reviewing projects proposed for conversion to “Workforce Housing.” These guidelines reflect the City’s best tools known at this time to mitigate the risks of “middle income” financing and the associated unknowns, such as, but not limited to bond performance, market value, sustainable revenues for the property’s operation, rent increases, and tax/bond regulations. This Policy does not create any right of any type for an applicant to have an application reviewed, considered, or approved by the City. POLICY I. Workforce Housing Requirements City Council does hereby set the following limitations and requirements of any proposed Workforce Housing and/or JPA partnership. A. Limitation on Conversions 1. Joint Power Authority. No JPA Agreement shall be entered into without a project application and project level analysis for City Council consideration. Furthermore, all JPAs must concur with all aspects of this City Council policy and all Public Benefit Agreements shall incorporate, at a minimum, the items identified below 2021/10/26 City Council Post Agenda Page 201 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 2 OF 10 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: and in Section III of this policy. 2. Project Approvals. The City shall not approve more units than identified as the moderate need in the current Housing Element Regional Housing Needs Assessment (“RHNA”), regardless of whether the aggregate approved units meet RHNA credit requirements per AB787. B. Eligible Projects. 1. Council Consideration. The City may consider any project meeting the criteria set forth herein. Should Council find that a project does not comply with this Policy and/or the application requirements but provides a unique community benefit and greater balance in rental housing opportunities, findings to modify or waive the applicable criteria may be made. 2. Priority. Projects that provide additional levels of affordability protections, deeper affordability, rehabilitate older properties or otherwise provide a greater community benefit shall receive priority for consideration. 3. Existing Covenants. Any project with an existing Affordable Housing Regulatory Agreement at time of application, must meet the following criteria: a) To be considered, any existing affordability restrictions must expire within the life of the bond term of the conversion to “Workforce Housing”; b) All existing restrictions must be extended to match the bond terms; and c) All restrictions must remain at the same or lesser income targets. C. City Requirements 1. Business License. Property owner or designee (e.g., property or asset management company) shall obtain a City of Chula Vista business license for the property and remain in good standing, such that the property is included in the City’s multi-family inspection program rotation. 2. City Property Tax. No project shall be considered that does not provide the City with payment of an amount equivalent to the otherwise foregone property tax. a) Host Charges. Any payment made to the City must, at a minimum, cover costs of foregone ad valorem tax to the City. In addition, should the 2021/10/26 City Council Post Agenda Page 202 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 3 OF 10 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: payment of a Host Charge be found to be an ineligible fee, the JPA must agree to lower the income targets by a minimum aggregate amount of the City’s foregone property tax and said changes shall be incorporated into the attendant Public Benefit Agreement. b) Other Taxing Entities. At time of policy adoptions, school districts were funded by state fund control and not receiving property tax allotments from the City/County collection. If in the future, any considered project would impact the property tax to a school district, consultation on the impacts would need to be addressed prior to project consideration. A similar examination and consideration should be undertaken for all affected taxing entities as well. 3. Staff and Consultant Costs. Applicants shall submit the City application for consideration of any project along with an initial fee to establish a deposit account for City staff time (including City Attorney staff) and any third-party consultants and/or legal counsel during the due diligence stage prior to City Council action. Selection of any third-party consultants shall be at the sole discretion of the City. Third party review may include but is not limited to: underwriting, bond counsel, tax counsel, municipal advisors, and property inspection services. 4. Ability to Force Sale. The City shall have the ability to force sale at any point and such ability shall not expire when bond debt is paid off. 5. Transfers. City shall have sole discretion to approve or reject any changes to the: a) Ownership, including changes that are made in whole or in part. b) Asset Manager and Property Manager. Any request to change the Asset Manager or Property Manager shall be presented to the City and further, the City may request a transfer of operator for any failure to maintain property or comply with terms of the Public Benefit Agreement. D. Application Process 1. Building Affordable Housing. Any interested parties shall complete and submit the affordable housing application online at the City’s Development Services Department – Housing Division webpage and the “Workforce Housing Checklist.” 2. Review Time. At a minimum, staff shall be provided with at least 90 days to review any application upon receipt of all requested documentation and conduct the 2021/10/26 City Council Post Agenda Page 203 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 4 OF 10 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: proper due diligence. 3. Required Documents. At a minimum, and as identified in the “Workforce Housing Checklist” the following shall be submitted with any application: a) Sponsorship Team – Narrative description of the sponsor, bond underwriter, bond counsel, asset manager, property manager, and other involved/interested parties including recent experience on comparable workforce housing developments; b) Property Profile - Identify a historical and current profile of the property, including but not limited to: (1) Narrative of property, including but not limited to acreage, number of units & buildings, amenities, year built, and identity of seller; (2) Property sales/market history; (3) Copies of current property tax bills for all project parcels showing the general tax levy, voter-approved indebtedness, and direct assessments; (4) Prior five (5) years of revenues and expenses, by customary line items; (5) Existing debt obligation and capital improvement reserves; and (6) Property inspection with identified needed improvements. c) Current Tenancy - Identify the current tenancy and demographics of residents, as well as information on the property, including but not limited to: (1) Current Rent Roll (including term of leases); (2) Property vacancy and turnover rate; (3) Qualification criteria for new tenants; and (4) Income/Employment profile of existing tenants. d) Project Affordability - Proposed project level affordability and terms, including, but not limited to: (1) Bond Policy for Middle Income, inclusive of formula or schedule for calculating moderate-income rents are each proposed household income level; (2) Draft Public Benefit Agreement as applicable; 2021/10/26 City Council Post Agenda Page 204 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 5 OF 10 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: (3) Draft Partnership Agreement between the proposed bond-issuing authority and the Sponsor as Project Administrator/Asset Manager as applicable; (4) Draft Project Management Agreement between the Sponsor and the proposed Property Management Company as applicable; (5) Bond documents from a recent similar transaction prepared by the Project’s proposed bond underwriter; (6) The relevant sections of the Regulatory Agreement between the City and Sponsor as it related to the Project’s housing development; (7) Proposed bonds terms, including expected payoff date(s); (8) Proposed tenant rents by unit type and AMI level including the assumed percent of household income to be paid in rent, net of landlord- provide utilities, and projected rent savings compared to market rents by unit type and AMI level going forward; and (9) Annual rental increase formula and maximums; and (10) Any available apartment market studies. e) Proposed Financial Structure - Proposed fee and debt schedule for the project, including but not limited to: (1) Full Pro Forma (A live financial pro forma in Excel reflecting the construction, financing, projected income and expenses, debt, reserves and annual debt coverage ratios of the Project along with notes on all key assumptions); (2) Replacement and Operating reserves- provide amount(s) that is being set aside to ensure that the property has sufficient funds to maintain its existing class A condition, including a long-term capital improvement and operations plan over the 30 years that contemplates replacement/renovation of major systems and unit level renovations; and (3) Projected net sale proceeds to City at end of a 15-year and 30- year period, and basis for estimates; and (4) Any proposed payment of City property tax and City monitoring fee during the bond financing period. f) Purchase Information – Identify any other taxing entities impacted by 2021/10/26 City Council Post Agenda Page 205 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 6 OF 10 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: this proposal and current value of the property, including but not limited to: (1) Current appraisal of the property; (2) Assessment of other tax impacts to city and other property tax receiving entities; and (3) Purchase & Sale Agreement and Property Sales Price, including fees. g) Notification Process – Provide a description or documentation that outlines the notification process and documentation that would be provided to existing and new qualified moderate-income tenants. h) Staff may request additional documents in its sole discretion. 4. Advisory Recommendation. All Applications should be reviewed by the Housing Advisory Commission prior to Council action. II. Project Proposal Review At a minimum staff shall analyze, prepare, and present the following for City Council consideration: A. Housing Stock Considerations 1. Balanced Communities Policy. Adopted in 1981, the Balanced Communities Policy seeks to provide a variety of housing options throughout the City and in individual neighborhoods through a mix of for-sale and rental products at various income levels. The following shall be analyzed in considering any individual project: a) Number of moderate-income units approved through this policy or Balanced Communities during the Housing Element cycle; b) Location of project relative to other market rate rental opportunities; c) Cumulative impact of workforce housing projects on overall housing stock; and d) Balance of overall city rental stock by typ e and neighborhood. B. Site Considerations 1. Tenants and Project Specific Demographics. To the greatest extent feasible, the applicant shall provide the following: 2021/10/26 City Council Post Agenda Page 206 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 7 OF 10 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: a) Historical/Current vacancy and turnover rate; b) Demographics of existing tenants by occupation/income, including estimate of tenant’s who would be eligible for Workforce Housing; c) Amenities of specific project; and d) Current market rate rent roll in comparison to surrounding rentals. C. Financial Analysis 1. Third Party. A third party shall be retained to analyze the financial projections, bond fees, property tax revenues, and other financial terms and conditions of the proposal. III. Public Benefit Agreement At a minimum a project proposal and Public Benefit Agreement shall include the following items and be reviewed for substantial conformance to said policy by the City Attorney’s Office to provide the City with greater direction in considering such proposal and provide assurances and direction for tenants, staff, and the community in regard to each project. The Public Benefit Agreement shall protect the City’s interest in the proposed JPA and project. A. Rental Rates. 1. Affordability. The affordable housing cost (rent) shall not exceed the rents published annually on the California Tax Credit Allocation Committee website at https://www.treasurer.ca.gov/ctcac/compliance.asp. In the event there are other covenants on the property, the most restrictive rent standard shall apply. Unit mix, location and limit to the proposed applicable household income net of landlord provided utility may also be evaluated. B. Maintenance Provisions 1. Shall continually maintain the Affordable Units in a condition which, at a minimum, satisfies the Uniform Physical Conditions Standards promulgated by the Department of Housing and Urban Development (24 CFR §5.705). Property shall also be subject to the City’s rotation of property inspections set forth by the City’s Code Enforcement Division. 2021/10/26 City Council Post Agenda Page 207 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 8 OF 10 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: C. Tenant Protections 1. Noticing. Each tenant shall be provided with a written notice advising them of the deed restrictions and on-going compliance procedures to maintain their eligibility to live in the income and rent restricted units by category. 2. Affirmative Marketing. Project will maintain a waiting list and follow the affirmative marketing procedures in compliance with HCD’s Affirmative Furthering Fair Housing https://www.hcd.ca.gov/community-development/affh/index.shtml 3. Section 8. In accordance with SB 329, property manager or representative shall not discriminate in renting units against voucher holders including those receiving rental assistance from any local, federal, state, or non-profit agency. D. Deed of Trust and Insurance 1. Deed of Trust. The City may require a Deed of Trust be recorded. 2. Title Insurance. Should a Deed be required, Developer shall obtain and pay for an American Land Title Association City’s policy satisfactory to City in the amount of One Hundred Thousand Dollars ($100,000.00), ensuring that the Deed of Trust is an encumbrance against the Property, subordinate only to any monetary liens to which the Deed of Trust has been subordinated. E. Failure to Deliver Host Charge 1. Remedies. The City shall have available to it any and all remedies should it not be provided a host charge, including, but not limited to, requiring an increase in the number of affordable units (the City shall determine the amount and type of affordable units to be provided). F. Reporting Requirements 1. Annual Reporting. Each property owners or authorized representative shall submit an annual compliance report showing the name of the tenant, address, unit number, annual household income and rent. A form can be found at the City’s website at www.chulavistaca.gov/housing. Reporting requirements and associated monitoring fees may be added to the Public Benefit Agreement. 2021/10/26 City Council Post Agenda Page 208 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 9 OF 10 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: G. Forcing of Sale 1. The City shall have the right to require the sale of the property (“Right of Sale”) beginning year fifteen (15) and continuing until the City waives its right in writing to forgo said sale. The City may require sale of the property to an affordable housing developer of its choosing or to the City. The Right of Sale, including minimum sales price, shall be on terms acceptable to the City. The minimum sale price shall include repayment of suspended property taxes to the City and other affected taxing entities. 2. Tenants. Any purchase contract shall include a notification process, anti- displacement strategies, and relocation assistance for tenants to the satisfaction of the City. H. City interest in Project/Property to be protected. 1. The City’s interest in the Property/Project shall be protected by requiring, at a minimum, terms regarding revenue to debt ratios, encumbrances on property as debt instrument collateral, title insurance, foreclosure provisions, care/maintenance of property requirements, and indemnification, defense, and hold harmless clauses in favor of the City. City Staff (including the City Attorney’s Office) may add additional terms as they determine necessary. IV. Revenues to City of Chula Vista All projects qualifying under this policy and proceeds associated with the project received by the City may be used, as follows: A. “Host City Charge”. All annual charges associated with the recouping of foregone property tax shall be issued to the General Fund. B. Monitoring Fees. All annual fees associated with the monitoring of units shall be used for monitoring purposes. C. Sale Proceeds. All proceeds collected on sale shall be distributed at the discretion of the City in the following order: 1. Foregone Property Tax. The City at its sole discretion may use funds received to backfill any foregone property tax by taxing entities, including City. 2021/10/26 City Council Post Agenda Page 209 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 10 OF 10 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: 2. Affordable Housing. A minimum of 50% of all proceeds may be used towards the production and preservation housing within Chula Vista, including but not limited to: a) Construction of new affordable housing; b) Conversion of existing housing to affordable uses and/or extension of covenants for preservation; c) Providing homeownership assistance opportunities, with a priority to current and prior tenants of the project; and/or d) Costs associated with conversion of a rental project into condominiums to provide for-sale products to moderate income qualifying households. 3. Economic Development. The remaining 50% may be used for job enhancing activities, including but not limited to: a) Support job creation; b) Support in development of the university site; and/or c) Small business development and preservation. V. Continuous Review of Policy and additional City Manager authority Monitoring of the “Workforce Housing” policy shall be continuous to ensure compliance with state requirements and financing mechanisms. The City shall closely monitor legislation related to the RHNA, and update the policy as needed to ensure the City is complying and receiving credit towards Housing Element goals to the greatest extent possible. The City Manager or their designee may impose additional requirements for each project as the City Manager or their designee, in their sole discretion, determine necessary to protect and advance the City’s interests and to implement this policy. V. Effective Date This policy shall take effect immediately upon City Council adoption. 2021/10/26 City Council Post Agenda Page 210 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 1 OF 11 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: BACKGROUND In 2019, a new financing mechanism to provide rental opportunities primarily for moderate income households [those earning between 81-120% of the area median income (“AMI”)] was developed, whereby jurisdictions enter into a Joint Power Authority (“JPA”) Agreement for the issuance of municipal bonds to purchase an apartment complex for conversion into moderate income rental opportunities. At its September 28, 2021, meeting, the Chula Vista City Council provided guidance to staff that there is a “missing middle” in rental housing stock for moderate income households. City Council directed staff to prepare this “Workforce Housing” policy, in order to evaluate “Workforce Housing” proposals. PURPOSE This Policy provides guidance and tools for staff and City Council to standardize review of requests to join a JPA and sets standard/minimum expectations for analyzing and reviewing projects proposed for conversion to “Workforce Housing.” These guidelines reflect the City’s best tools known at this time to mitigate the risks of “middle income” financing and the associated unknowns, such as, but not limited to bond performance, market value, sustainable revenues for the property’s operation, rent increases, and tax/bond regulations. This Policy does not create any right of any type for an applicant to have an application reviewed, considered, or approved by the City. POLICY I. Workforce Housing Requirements City Council does hereby set the following limitations and requirements of any proposed Workforce Housing and/or JPA partnership. A. Limitation on Conversions 1. Joint Power Authority. No JPA Agreement shall be entered into without a project application and project level analysis for City Council consideration. Furthermore, all JPAs must concur with all aspects of this City Council policy and all 2021/10/26 City Council Post Agenda Page 211 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 2 OF 11 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: Public Benefit Agreements shall incorporate, at a minimum, the items identified below and in Section III of this policy. 2. Project Approvals. The City shall not approve more units than identified as the moderate need in the current Housing Element Regional Housing Needs Assessment (“RHNA”), regardless of whether the aggregate approved units meet RHNA credit requirements per AB787. B. Eligible Projects. 1. Council Consideration. The City may consider any project meeting the criteria set forth herein. Should Council find that a project does not comply with this Policy and/or the application requirements but provides a unique community benefit and greater balance in rental housing opportunities, findings to modify or waive the applicable criteria may be made. 2. Priority. Projects that provide additional levels of affordability protections, deeper affordability below 80% AMI, rehabilitate older properties, are new construction, meet RHNA credit standards or otherwise provide a greater community benefit shall receive priority for consideration. 3. Existing Covenants. Any project with an existing Affordable Housing Regulatory Agreement at time of application, must meet the following criteria: a) To be considered, any existing affordability restrictions must expire within the life of the bond term of the conversion to “Workforce Housing”; b) All existing restrictions must be extended to match the bond terms; and c) All restrictions must remain at the same or lesser income targets. C. City Requirements 1. Business License. Property owner or designee (e.g., property or asset management company) shall obtain a City of Chula Vista business license for the property and remain in good standing, such that the property is included in the City’s multi-family inspection program rotation. 2. City Property Tax. No project shall be considered that does not provide the City with payment of an amount equivalent to the otherwise foregone property tax. 2021/10/26 City Council Post Agenda Page 212 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 3 OF 11 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: a) Host Charges. Any payment made to the City must, at a minimum, cover costs of foregone ad valorem tax to the City. In addition, should the payment of a Host Charge be found to be an ineligible fee, the JPA must provide an alternative community benefit to satisfaction of the City, such as agreement agree to lower the income targets by a minimum aggregate amount of the City’s foregone property tax and said changes shall be incorporated into the attendant Public Benefit Agreement. b) Other Taxing Entities. At time of policy adoptions, school districts were funded by state fund control and not receiving property tax allotments from the City/County collection. If in the future, any considered project would impact the property tax to a school district, consultation on the impacts would need to be addressed prior to project consideration. A similar examination and consideration should be undertaken for all affected taxing entities as well. 3. Staff and Consultant Costs. Applicants shall submit the City application for consideration of any project along with an initial fee to establish a deposit account for City staff time (including City Attorney staff) and any third-party consultants and/or legal counsel during the due diligence stage prior to City Council action. Selection of any third-party consultants shall be at the sole discretion of the City. Third party review may include but is not limited to: underwriting, bond counsel, tax counsel, municipal advisors, and property inspection services. 4. Ability to Force Sale. The City shall have the ability to force sale at any point and such ability shall not expire when bond debt is paid offafter year 15. 5. Transfers. City shall have sole discretion to approve or reject any changes to the: a) Ownership, including changes that are made in whole or in part. b) Asset Manager/Project Administrator and Property Manager. Any request to change the Asset Manager/Project Administrator or Property Manager shall be presented to the City for approval and further, the City may request a transfer of operator for any failure to maintain property or comply with terms of the Public Benefit Agreement. D. Application Process 1. Building Affordable Housing. Any interested parties shall complete and submit 2021/10/26 City Council Post Agenda Page 213 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 4 OF 11 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: the affordable housing application online at the City’s Development Services Department – Housing Division webpage and the “Workforce Housing Checklist.” 2. Review Time. At a minimum, staff shall be provided with at least 90 days to review any application upon receipt of all requested documentation and conduct the proper due diligence. 3. Required Documents. At a minimum, and as identified in the “Workforce Housing Checklist” the following shall be submitted with any application: a) Sponsorship Team – Narrative description of the sponsor, bond underwriter, bond counsel, asset manager, property manager, and other involved/interested parties including recent experience on comparable workforce housing developments; b) Property Profile - Identify a historical and current profile of the property, including but not limited to: (1) Narrative of property, including but not limited to acreage, number of units & buildings, amenities, year built, and identity of seller; (2) Property sales/market history; (3) Copies of current property tax bills for all project parcels showing the general tax levy, voter-approved indebtedness, and direct assessments; (4) Prior five (5) years of revenues and expenses, by customary line items; (5) Existing debt obligation and capital improvement reserves; and (6) Property inspection with identified needed improvements. c) Current Tenancy - Identify the current tenancy and demographics of residents, as well as information on the property, including but not limited to: (1) Current Rent Roll (including term of leases); (2) Property vacancy and turnover rate; (3) Qualification criteria for new tenants; and (4) Income/Employment profile of existing tenants. d) Project Affordability - Proposed project level affordability and terms, including, but not limited to: 2021/10/26 City Council Post Agenda Page 214 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 5 OF 11 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: (1) Bond Policy for Middle Income, inclusive of formula or schedule for calculating moderate-income rents are each proposed household income level; (2) Draft Public Benefit Agreement as applicable; (3) Draft Partnership Agreement between the proposed bond-issuing authority and the Sponsor as Project Administrator/Asset Manager as applicable; (4) Draft Project Management Agreement between the Sponsor and the proposed Property Management Company as applicable; (5) Bond documents from a recent similar transaction prepared by the Project’s proposed bond underwriter; (6) The relevant sections of the Regulatory Agreement between the City and Sponsor as it related to the Project’s housing development; (7) Proposed bonds terms, including expected payoff date(s); (8) Proposed tenant rents by unit type and AMI level including the assumed percent of household income to be paid in rent, net of landlord- provide utilities, and projected rent savings compared to market rents by unit type and AMI level going forward; and (9) Annual rental increase formula and maximums; and (10) Any available apartment market studies. e) Proposed Financial Structure - Proposed fee and debt schedule for the project, including but not limited to: (1) Full Pro Forma (A live financial pro forma in Excel reflecting the construction, financing, projected income and expenses, debt, reserves and annual debt coverage ratios of the Project along with notes on all key assumptions); (2) Replacement and Operating reserves- provide amount(s) that is being set aside to ensure that the property has sufficient funds to maintain its existing class A condition, including a long-term capital improvement and operations plan over the 30 years that contemplates replacement/renovation of major systems and unit level renovations; and (3) Projected net sale proceeds to City at end of a 15-year and 30- 2021/10/26 City Council Post Agenda Page 215 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 6 OF 11 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: year period, and basis for estimates; and (4) Any proposed payment of City property tax and City monitoring fee during the bond financing period. f) Purchase Information – Identify any other taxing entities impacted by this proposal and current value of the property, including but not limited to: (1) Current appraisal of the property; (2) Assessment of other tax impacts to city and other property tax receiving entities; and (3) Purchase & Sale Agreement and Property Sales Price, including fees. g) Notification Process – Provide a description or documentation that outlines the notification process and documentation that would be provided to existing and new qualified moderate-income tenants. h) Staff may request additional documents in its sole discretion. 4. Advisory Recommendation. All Applications should be reviewed by the Housing Advisory Commission prior to Council action. II. Project Proposal Review At a minimum staff shall analyze, prepare, and present the following for City Council consideration: A. Housing Stock Considerations 1. Balanced Communities Policy. Adopted in 1981, the Balanced Communities Policy seeks to provide a variety of housing options throughout the City and in individual neighborhoods through a mix of for-sale and rental products at various income levels. The following shall be analyzed in considering any individual project: a) Number of moderate-income units approved through this policy or Balanced Communities during the Housing Element cycle; b) Location of project relative to other market rate rental opportunities; c) Cumulative impact of workforce housing projects on overall housing stock; and d) Balance of overall city rental stock by typ e and neighborhood. 2021/10/26 City Council Post Agenda Page 216 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 7 OF 11 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: B. Site Considerations 1. Tenants and Project Specific Demographics. To the greatest extent feasible, the applicant shall provide the following: a) Historical/Current vacancy and turnover rate; b) Demographics of existing tenants by occupation/income, including estimate of tenant’s who would be eligible for Workforce Housing; c) Amenities of specific project; and d) Current market rate rent roll in comparison to surrounding rentals. C. Financial Analysis 1. Third Party. A third party shall be retained to analyze the financial projections, bond fees, property tax revenues, and other financial terms and conditions of the proposal. III. Public Benefit Agreement At a minimum a project proposal and Public Benefit Agreement shall include the following items and be reviewed for substantial conformance to said policy by the City Attorney’s Office to provide the City with greater direction in considering such proposal and provide assurances and direction for tenants, staff, and the community in regard to each project. The Public Benefit Agreement shall protect the City’s interest in the proposed JPA and project. A. Rental Rates. 1. Affordability. The affordable housing cost (rent) shall not exceed the rents published annually on the California Tax Credit Allocation Committee website at https://www.treasurer.ca.gov/ctcac/compliance.asp. The City may also consider alternative rental/housing cost standards, in its sole discretion. In the event there are other covenants on the property, the most restrictive rent standard shall apply. Unit mix, location and limit to the proposed applicable household income net of landlord provided utility may also be evaluated. B. Maintenance Provisions 1. Shall continually maintain the Affordable Units in a condition which, at a minimum, satisfies the Uniform Physical Conditions Standards promulgated by the 2021/10/26 City Council Post Agenda Page 217 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 8 OF 11 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: Department of Housing and Urban Development (24 CFR §5.705). Property shall also be subject to the City’s rotation of property inspections set forth by the City’s Code Enforcement Division. C. Tenant Protections 1. Noticing. Each tenant shall be provided with a written notice advising them of the deed restrictions and on-going compliance procedures to maintain their eligibility to live in the income and rent restricted units by category. 2. Affirmative Marketing. Project will maintain a waiting list and follow the affirmative marketing procedures in compliance with HCD’s Affirmative Furthering Fair Housing https://www.hcd.ca.gov/community-development/affh/index.shtml 3. Section 8. In accordance with SB 329, property manager or representative shall not discriminate in renting units against voucher holders including those receiving rental assistance from any local, federal, state, or non-profit agency. D. Deed of Trust and Insurance 1. Deed of Trust. The City may require a Deed of Trust be recorded. 2. Title Insurance. Should a Deed be required, Developer shall obtain and pay for an American Land Title Association City’s policy satisfactory to City in the amount of One Hundred Thousand Dollars ($100,000.00), ensuring that the Deed of Trust is an encumbrance against the Property, subordinate only to any monetary liens to which the Deed of Trust has been subordinated. E. Failure to Deliver Host Charge 1. Remedies. The City shall have available to it any and all remedies should it not be provided a host charge, including, but not limited to, requiring an increase in the number of affordable units (the City shall determine the amount and type of affordable units to be provided). F. Reporting Requirements 2021/10/26 City Council Post Agenda Page 218 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 9 OF 11 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: 1. Annual Reporting. Each property owners or authorized representative shall submit an annual compliance report showing the name of the tenant, address, unit number, annual household income and rent. A form can be found at the City’s website at www.chulavistaca.gov/housing. Reporting requirements and associated monitoring fees may be added to the Public Benefit Agreement. G. Forcing of Sale 1. The City shall have the right to require the sale of the property (“Right of Sale”) beginning year fifteen (15) and continuing until the City waives its right in writing to forgo said sale. The City may require sale of the property to an affordable housing developer of its choosing or to the City. The Right of Sale, including minimum sales price, shall be on terms acceptable to the City. The minimum sale price shall include repayment of suspended property taxes to the City and other affected taxing entities. 2. Tenants. Any purchase contract shall include a notification process, anti- displacement strategies, and relocation assistance for tenants to the satisfaction of the City. H. City interest in Project/Property to be protected. 1. The City’s interest in the Property/Project shall be protected by requiringand may require, at a minimum, terms regarding revenue to debt ratios, encumbrances on property as debt instrument collateral, title insurance, foreclosure provisions, care/maintenance of property requirements, and indemnification, defense, and hold harmless clauses in favor of the City. City Staff (including the City Attorney’s Office) may add additional terms as they determine necessary. IV. Revenues to City of Chula Vista All projects qualifying under this policy and proceeds associated with the project received by the City may be used, as follows: A. “Host City Charge”. All annual charges associated with the recouping of foregone property tax shall be issued to the General Fund. B. Monitoring Fees. All annual fees associated with the monitoring of units shall be used for monitoring purposes. 2021/10/26 City Council Post Agenda Page 219 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 10 OF 11 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: C. Sale Proceeds. All proceeds collected on sale shall be distributed at the discretion of the City in the following order: 1. Foregone Property Tax. The City at its sole discretion may use funds received to backfill any foregone property tax by taxing entities, including City. 2. Affordable Housing. A minimum of 50% of all proceeds may be used towards the production and preservation housing within Chula Vista, including but not limited to: a) Construction of new affordable housing; b) Conversion of existing housing to affordable uses and/or extension of covenants for preservation; c) Providing homeownership assistance opportunities, with a priority to current and prior tenants of the project; and/or d) Costs associated with conversion of a rental project into condominiums to provide for-sale products to moderate income qualifying households. 3. Economic Development. The remaining 50% may be used for job enhancing activities, including but not limited to: a) Support job creation; b) Support in development of the university site; and/or c) Small business development and preservation. V. Continuous Review of Policy and additional City Manager authority Monitoring of the “Workforce Housing” policy shall be continuous to ensure compliance with state requirements and financing mechanisms. The City shall closely monitor legislation related to the RHNA, and update the policy as needed to ensure the City is complying and receiving credit towards Housing Element goals to the greatest extent possible. The City Manager or their designee may impose additional requirements for each project as the City Manager or their designee, in their sole discretion, determine necessary to protect and advance the City’s interests and to implement this policy. V. Effective Date This policy shall take effect immediately upon City Council adoption. 2021/10/26 City Council Post Agenda Page 220 of 346 COUNCIL POLICY CITY OF CHULA VISTA SUBJECT: “Workforce Housing” to serve Moderate Income Rental Households POLICY NUMBER EFFECTIVE DATE PAGE 11 OF 11 ADOPTED BY: (Resolution No.) DATED: AMENDED BY: 2021/10/26 City Council Post Agenda Page 221 of 346 From: Mitchell Thompson <mitchthompsonmitch@gmail.com> Sent: Tuesday, October 26, 2021 12:10 PM To: Stacey Kurz <SKurz@chulavistaca.gov> Cc: Rich D'ascoli <rich@psar.org>; Mary Salas <MSalas@chulavistaca.gov> Subject: Fwd: Fw: CAR Position on the Formation of Middle Income Workforce Housing JPAs Stacey, Attached please find the California Association of Government's official position related to the matter of the proposed Housing Policy coming before the City Council this evening. I understand there is no final determination to be made this evening. Please review CAR's position in the process of formulating your staff recommendation on this item as this moves forward through the City process for consideration. We look forward to discussing the matter further in the near future. I would still like to schedule a time when you might be able to present the matter before PSAR's Government Affairs Committee which I chair. Mitch Forwarded Message ----- From: Jennifer Svec <jennifers@car.org> To: Tracy Morgan Hollingworth <tmhollingworth@sbcglobal.net>; Sanjay Wagle <sanjayw@car.org> Sent: Monday, October 25, 2021, 01:35:01 PM PDT Subject: RE: CAR Position on the Formation of Middle Income Workforce Housing JPAs Hi Tracy, C.A.R. does not support the conversion of naturally occurring affordable market rate housing to deed restricted housing. In fact, C.A.R. opposed AB 787 that authorized a city or county to elect to meet ALL or a portion of its share of regional housing need (RHNA) for an income category if the units in an existing multifamily building are converted to deed-restricted housing for at least 55 years for very low, low-, or moderate-income households. C.A.R. opposed AB 787 as it seeks to remove naturally occurring affordable market rate housing from the market and imposes a deed restriction requirement that would last in perpetuity, which is inconsistent with existing state statute. C.A.R. obtained amendment to reduce term of the deed restriction and moved to a not favor” position on the bill. While the bill places a limit the term of deed restrictions of 55 years for rental housing units, the measure does not provide a one for one replacement of the units they have removed from the market. Replacing physical units with land zoned for development under RHNA does not guarantee that those units will be approved and built within that local jurisdiction. Furthermore, AB 787 does not encourage homeownership opportunities for our states working families, nor does it offer equity sharing opportunities to bridge the states persistent wealth gap. Warning: External Email Item 8.1 Written Communications - Thompson mailto:mitchthompsonmitch @gmail.com mailto:SKurz@chula vistaca.govmailto:rich@ psar.org mailto:MSalas@chula vistaca.gov mailto:jennifers @car.orgmailto:tmhollingworth@sb cglobal.net mailto:sanjayw @car.org 2021/10/26 City Council Post Agenda Page 222 of 346 California has been in a housing shortage since 1970. According to HUD’s Office of Policy Development and Research, “Since 1969, California has required local municipalities to create a general plan every five or eight years that identifies current and future housing needs based on the state’s projections for household growth. . . Although California’s Regional Housing Needs Allocation process encourages local allocation of housing, it has not substantially closed the affordable housing gap.” As a result, in 2018 the state was noted to have the 49th lowest ratio of housing units per resident and a rental vacancy rate of just 4% in 2020. Our state’s housing shortage has ballooned to an estimated 3-4 million housing units. In large part, this failure to build is due to the reluctance of local jurisdictions to encourage housing development, while some localities actively discourage or limit housing development in response to NIMBY pressure. Despite the lack of housing, California’s economy has continued to grow and add jobs, especially on the coasts. Unreasonable anti-housing growth policies in areas of high job growth have resulted in skyrocketing housing prices and high rents and contributed to a significant increase in vehicle miles travelled as potential homeowners must “drive until they qualify” for more affordable areas. The proposed conversions of market rate housing to deed restricted housing will only serve to increase rental housing corporate ownership opportunities by “affordable housing” developers and will not solve our supply crisis nor help to bridge our states wealth gap. Locking our states working families into deed restricted rental housing as opposed to providing t he stability and long-term equity growth opportunity offered by naturally occurring owner occupied affordable housing is inconsistent with the states RHNA process. Hopefully this helps as you work on the JPA issue locally. As I understand it Ben Metcalf, the former HCD Director, and current Director of the Turner Center is the one working to advance this strategy within JPAs. Feel free to reach out if I can be of any additional assistance. Sincerely, Jennifer C. Svec-Williams Legislative Advocate CALIFORNIA ASSOCIATION OF REALTORS® 915 L Street, Suite 1460 Sacramento, CA 95814 Cell Phone: 916-284-1770 E-Mail: jennifers@car.org Website: www.car.org Item 8.1 Written Communications - Thompson mailto:jennifers @car.orghttp:// www.car.o rg/ 2021/10/26 City Council Post Agenda Page 223 of 346 This email message, together with any attachments, is intended only for the use of the individual or entity to which it is addressed. It may contain information that is confidential and prohibited from disclosure. If you are not the intended recipient, you are hereby notified that any dissemination or copying of this message or any attachment is strictly prohibited. If you have received this email in error, please notify the original sender at (916)492-5200 and destroy this email, along with any attachments. Thank you. From: Tracy Morgan Hollingworth <tmhollingworth@sbcglobal.net> Sent: Monday, October 25, 2021 12:30 PM To: Sanjay Wagle <SanjayW@car.org>; Jennifer Svec <JenniferS@car.org> Subject: CAR Position on the Formation of Middle Income Workforce Housing JPAs Sanjay and Jennifer - We have a city that might join a JPA to acquire moderate income properties that they want to preserve as Middle Income Housing. I've attached their reports on this potential policy. Has CAR been monitoring these JPAs and does CAR have a position on cities acquiring moderate income rental housing and removing the housing from private ownership? PSAR doesn't have a position on these JPA formations so I let our leadership know I would check in with you to see if CAR has any feedback on these JPAs. Thanks for getting back to me on your initial review. Item 8.1 Written Communications - Thompson mailto:tmhollingworth@sb cglobal.netmailto:SanjayW @car.org mailto:JenniferS @car.org 2021/10/26 City Council Post Agenda Page 224 of 346 The issue is going to the Chula Vista City Council meeting tomorrow at 6 pm. Tracy Morgan Hollingworth, CAE, MPA Morgan Hollingworth Public Affairs & Association Management, LLC www.morganhollingworth.com TMHollingworth@sbcglobal.net O) 619-222-8155 (C) 619-618-5986 Mitch Thompson, RE Agent Mitch Thompson Neighborhood Real Estate Services Thompson Consulting 5003 Imperial Ave., Ste. 114-B Cell: 619-274-3251 San Diego, CA 92113 DRE # 01758601 Cell: 619-274-3251 CONFIDENTIALITY NOTICE: This email message, including any attachments, is Item 8.1 Written Communications - Thompson http:// www.morganhollingworth.com/ mailto:TMHollingworth@sbcglobal .net 2021/10/26 City Council Post Agenda Page 225 of 346 October 26, 2021 Presented by: Tiffany Allen, Director of Development Services Stacey Kurz,Acting Housing Manager Jose Dorado, Senior Management Analyst Chula Vista City Council Presentation “WORKFORCE HOUSING” POLICY 2021/10/26 City Council Post Agenda Page 226 of 346 Workforce Housing Policy Background •September 28, 2021, Council direction to bring forward policy to address “missing middle”. •Provide rental opportunities for moderate income households (those earning between 81-120% of the area median income). •Enter into a Joint Power Authority (“JPA”) for the issuance of municipal bonds.2021/10/26 City Council Post Agenda Page 227 of 346 Workforce Housing Policy Council Direction •No net impact; •Project level analysis; •Limitations on projects; •Ensure rent levels and maintenance; •Guidance on program funds; •Homeownership opportunities; and •Protections/assurances for City and tenants. 2021/10/26 City Council Post Agenda Page 228 of 346 Workforce Housing Policy Timeframe September 29 –October 21 •Limited Stakeholder Involvement •Housing Advisory Commission 2021/10/26 City Council Post Agenda Page 229 of 346 Workforce Housing Policy Purpose •Mitigate Risk •Set Standard/Minimum Expectations 2021/10/26 City Council Post Agenda Page 230 of 346 I. REQUIREMENTS 2021/10/26 City Council Post Agenda Page 231 of 346 Workforce Housing Policy Limitation on Conversions CLASS C Income Category No.% Extremely Low (0-30% of AMI) 2,750 25% Very Low (0-50% of AMI) Other lower (51-80% of AMI)1,777 16% Moderate (81-120% of AMI)1,911 17% Above Moderate (>120% of AMI)4,667 42% TOTAL UNITS 11,105 100% •Application & Project Level Analysis •No More Units than Moderate Income Need (RHNA) 2021/10/26 City Council Post Agenda Page 232 of 346 Workforce Housing Policy Eligible Projects CLASS B CLASS CCLASS A•Comply with Policy and Application Requirements •Findings to modify or waive the applicable criteria for community benefit •Priority for Affordability or Community Benefit •Existing Affordable Housing Regulatory Agreement •Must match bond terms2021/10/26 City Council Post Agenda Page 233 of 346 Workforce Housing Policy City Requirements •Business License/City’s Multi-Family Inspections •No General Fund Property Tax Impacts •Host Charges •Other Taxing Entities •Staff and Consultant Due Diligence •Transfers Related to Ownership, Project Administrator and Property Manager 2021/10/26 City Council Post Agenda Page 234 of 346 Workforce Housing Policy Application Documents CLASS B CLASS CCLASS A 2021/10/26 City Council Post Agenda Page 235 of 346 II. PROJECT REVIEW 2021/10/26 City Council Post Agenda Page 236 of 346 Workforce Housing Policy Housing Stock Considerations CLASS B CLASS CCLASS A•Balanced Communities Policy •Housing Element RHNA •Location relative to other rental opportunities •Cumulative impact on overall housing stock •Balance of overall city and neighborhood 2021/10/26 City Council Post Agenda Page 237 of 346 Workforce Housing Policy Site Considerations CLASS B CLASS CCLASS A •Tenant and Project Specific Demographics •Historical/Current Vacancy and Turnover Rate •Occupation/Income •Amenities •Rent Roll Comparison 2021/10/26 City Council Post Agenda Page 238 of 346 Workforce Housing Policy Financial Analysis CLASS CCLASS A•Third Party Review •Underwriting •Assumptions/Forecasts 2021/10/26 City Council Post Agenda Page 239 of 346 III. PUBLIC BENEFIT AGREEMENT 2021/10/26 City Council Post Agenda Page 240 of 346 Workforce Housing Policy City Requirements of PBAs CLASS B CLASS C•Maintain Affordability •Maintenance Provisions •Tenant Protections •Security for City 2021/10/26 City Council Post Agenda Page 241 of 346 Workforce Housing Policy City Requirements of PBAs CLASS B CLASS CCLASS A•Failure to Deliver Host Charge –Remedies •Annual Reporting Requirements •Forcing of Sale & Tenants Notification •City Interest in Property 2021/10/26 City Council Post Agenda Page 242 of 346 IV. REVENUES 2021/10/26 City Council Post Agenda Page 243 of 346 Workforce Housing Policy Revenue CLASS B CLASS CCLASS A •“Host City Charge” -General Fund •Monitoring Fees 2021/10/26 City Council Post Agenda Page 244 of 346 Workforce Housing Policy Sale Proceeds CLASS B CLASS C1.Foregone Property Tax 2.Affordable Housing (minimum 50%): •Construction; •Conversion or Preservation; •Homeownership Assistance Opportunities -priority to project tenants; and/or •Convert rental project into condominiums for moderate income. 3.Economic Development •Job creation; •University Site Development; and/or •Development or preservation of Small Businesses. 2021/10/26 City Council Post Agenda Page 245 of 346 Workforce Housing Policy Conclusion CLASS B CLASS CCLASS A •Effective Immediately •Updates to Policy by City Manager •Legal •Financing 2021/10/26 City Council Post Agenda Page 246 of 346 Questions and Discussion “WORKFORCE HOUSING “ POLICY 2021/10/26 City Council Post Agenda Page 247 of 346 REMAINING CONCERNS 2021/10/26 City Council Post Agenda Page 248 of 346 Workforce Housing Policy Host Charge CLASS B CLASS CCLASS A •Legality of “Host City Charge” •Assurance of Project Revenues 2021/10/26 City Council Post Agenda Page 249 of 346 Workforce Housing Policy Taxing Impacts CLASS B CLASS C•Other Taxing Entity Impacts 2021/10/26 City Council Post Agenda Page 250 of 346 Workforce Housing Policy Fee Structure CLASS B CLASS C •Fees vary by JPA •High fees may prevent lower rents 2021/10/26 City Council Post Agenda Page 251 of 346 Workforce Housing Policy Projected Assumptions CLASS B CLASS CAverage CPI 1991-2021 2.7% 2021/10/26 City Council Post Agenda Page 252 of 346 Workforce Housing Policy Forced Sale CLASS B CLASS C •Unknown Market Conditions in 30 Years: •Bonds are not fully amortized •Debt repayment •Dependent upon real estate; and •Bond market performance. •Revenue from Forced Sale 2021/10/26 City Council Post Agenda Page 253 of 346 Workforce Housing Policy Public Perception CLASS B CLASS CCLASS A •Public Perception •Community Concerns 2021/10/26 City Council Post Agenda Page 254 of 346 v . 0 03 P a g e | 1 October 26, 2021 ITEM TITLE Housing Proposal: Consideration of Proposal to Convert the CasaLago Eastlake Rental Community into “Workforce Housing” via a Joint Powers Agency Agreement With CSCDA Community Improvement Authority Report Number: 21-0181 Location: CasaLago Eastlake - 2816 Cielo Circulo (91915) Department: Development Services Environmental Notice: The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required. Recommended Action Council to provide staff direction on the proposed CasaLago Eastlake (“CasaLago”) Joint Powers Agency Agreement and, if desired, adopt a resolution authorizing the City Manager to enter into a Joint Powers Agency Agreement involving the CSCDA Community Improvement Authority (“Authority”) and the CasaLago property; authorizing the City Manager to execute the related Public Benefit Agreement (subject to further negotiations); and approve the issuance of revenue bonds by the Authority for the purpose of financing the acquisition of the CasaLago Eastlake property. SUMMARY Over the past several months, the City has received proposals to convert existing market rate rental housing into moderate income (also referred to as “Workforce”) (81-120% area median income) rental opportunities to address the “missing middle” from the following: (1) the California Statewide Communities Development Authority (CSCDA) related to the CasaLago apartments in Eastlake III; (2) California Municipal Finance Authority (CMFA) related to The Residences at Escaya apartments in Otay Ranch Village 3; and (3) CMFA related to the Teresina apartments in Otay Ranch Village 5. This item involves solely the CasaLago proposal for City Council consideration and direction. ENVIRONMENTAL REVIEW 2021/10/26 City Council Post Agenda Page 255 of 346 P a g e | 2 The Director of Development Services has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical change to the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required. BOARD/COMMISSION/COMMITTEE RECOMMENDATION This item was not taken for review by the Housing Advisory Commission. DISCUSSION Over the past six months the City has received inquiries from the Joint Powers Authorities currently financing middle income projects, as follows:  CSCDA for CasaLago;  CMFA for The Residences at Escaya (“Escaya”); and  CMFA for Teresina (“Teresina”) This item involves the CasaLago proposal; Escaya and Teresina are presented solely for comparison and no direction or action is requested on those two proposals at this time. The following is an evaluation (and comparison) under the City’s Workforce Housing Policy for minimum requirements to be considered for approval. CasaLago Eastlake (CSCDA) Project Team Joint Powers Authority - CSCDA CSCDA is a joint powers authority founded and sponsored by the League of California Cities ("League") and the California State Association of Counties ("CSAC"). CSCDA was created by the League and CSAC in 1988 to enable local government and eligible private entities access to low-cost, tax-exempt financing for projects that provide a tangible public benefit, contribute to social and economic growth, and improve the overall quality of life in local communities throughout California. CSCDA is comprised of more than 530 cities, counties, and special districts, including the City of Chula Vista, which has been a member since 1996. CSCDA has issued more than $65 billion through 1,600 plus transactions across its di verse public benefit financing programs. CSCDA helps local governments build community infrastructure, provide affordable housing, create jobs, and make access available to quality healthcare. Project Administrator - Opportunity Housing Group, LLC Opportunity Housing Group, LLC (“OHG”) was founded to provide communities in California with immediate access to workforce housing: the foundation for strong communities and sustained growth. OHG is a preferred Project Administrator (Asset Manager role) with CSCDA’s Workforce Housing Program and in 2021 has closed on assets in Monrovia (261 units), Fairfield (180 units) and will be closing on two additional Workforce Housing assets in October 2021. The OHG Principals have led the acquisition of over $1.3 billion in multifamily real estate over their careers, including over 6,150 multifamily units, and the development of over $4.8 billion, including 7,750 multifamily units, extended stay hotels, retail and for sale homes throughout California and the western states. 2021/10/26 City Council Post Agenda Page 256 of 346 P a g e | 3 The OHG Principals’ multifamily asset management experience includes portfolio management responsibilities for 44 properties and 13,100 units for a major pension fund and a federal agency; asset management responsibility for 35 properties and 13,700 units for a public REIT a nd property management responsibility for 30 properties; and 9,000 units for a national property management company. Project Operator – Greystar California, Inc. Greystar California, Inc. (“Greystar”) will be the property manager for Casa Lago after closing. Greystar is the largest and most experienced operator of multifamily projects in California. Greystar has an approximately 740,000-unit international portfolio ranging from conventional, mixed use, affordable, senior living and renovations/value add products, with an affordable housing portfolio covering 301 communities representing approximately 15,500 units spanning more than 24 states. Greystar’s California operations cover over 400 communities and approximately 100,000 units under management with a long history in San Diego County. Greystar is the property manager on the majority of CSCDA’s Workforce Housing portfolio and has significant experience with the workforce housing program and implementation of its regulatory agreement. Project Description CasaLago located is a 427-unit complex located in the master planned community of Eastlake III. The community placed into service in 2014 and consists of 79 one-bedroom, 183 two-bedroom, and 165 three- bedroom units. Project amenities includes two-swimming pools, two club houses, playgrounds, open space, fitness necessary and other amenities. CSCDA initially approached the City in summer of 2021 regarding the project and indicating they were already under purchase contract for the property with an initial purchase contract deadline in September 2021. Since that time CSCDA has received extensions for the purchase with a current date of October 27th. Staff requested additional information from the applicant in late August 2021 and again after the September 28th meeting, resulting in an application packet (Attachment 1). Residences at Escaya (CMFA) Project Team Joint Powers Authority - CMFA CMFA was created on January 1, 2004, pursuant to a joint exercise of powers agreement, to promote economic, cultural, and community development, through the financing of economic development and charitable activities throughout California. CMFA was formed to assist local governments, non -profit organizations, and businesses with the issuance of taxable and tax-exempt bonds aimed at improving the standard of living in California. CMFA offers a Middle-Income Housing Program, very similar to the CSCDA Workforce Housing Program. One key difference is that through its conduit issuance activities, CMFA shares a portion of the issuance fees it receives with its member communities and donates a portion of these issuance fees to the Board of Directors of the California Foundation for Strong Communities for the support of local charities. With respect to the City of Chula Vista, CMFA will grant a portion of the issuance fees to the City’s General Fund. Such grant to be used for any lawful purpose of the City. In addition, CMFA will also donate 25% of the issuance fee to a Chula Vista charitable organization (of the City’s choice). To date, CMFA has donated over $25 million to host municipalities and nonprofits throughout California. 2021/10/26 City Council Post Agenda Page 257 of 346 P a g e | 4 Project Administrator – HomeFed HomeFed Corporation is a real estate development company that specializes in creating vibrant, mixed-use master-planned communities that combine innovative placemaking techniques and environmental stewardship. Incorporated in 1988 and headquartered in Carlsbad, California, HomeFed is known for undertaking large, complex, environmentally challenging projects that require long-term investments. The Sponsor attributes its success to financial prudence, creative land planning, and a collaborative team approach with stakeholders and development partners. The Sponsor owns a portfolio of successful projects in California and along the East Coast from New York to Florida. These real estate assets are managed by an experienced group of executives who have backgrounds in architecture, community planning, project entitlement, engineering, construction management, accounting, finance, and marketing. Supporting HomeFed’s management team are a significant number of important relationships with real estate attorneys, land planners, engineering firms, and various development professionals. Many of these business relationships have endured for decades. Project Operator - Greystar California, Inc. Same proposed operator as CasaLago. Greystar is the current Project Operator at Escaya and therefore no transitional period will occur. Project Description The Residences at Escaya is a 239-unit apartment complex located the master planned community of Otay Ranch Village Three. The community was placed into service in 2019 and consists of 141 one- bedroom, 111 two- bedroom, and 20 three-bedroom units. Project amenities includes two dog parks (large and small), picnic areas, basketball courts, and other amenities. Residences at Escaya has an existing Affordable Housing Regulatory Agreement that restricts 30 units to 120% area median income until 2039. As more fully described during the Policy discussion this evening, the preservation of existing affordable low-income units is a priority for the City and the existence of covenants that would be extended for an additional 13 years to match the bond term has been proposed. CMFA and HomeFed have been working with the City since February 2021. HomeFed currently retains construction financing on the project and desires to use this financing mech anism to convert into their permanent financing. They have expressed that they are willing to work with the City on timeline and since they will be a party to the JPA, HomeFed would remain with vested interest in the project long-term. A formal submittal was requested by staff after the September 28th meeting. Teresina (CMFA) Project Team Joint Powers Authority - CMFA Same proposed JPA as Escaya. Project Administrator – Catalyst Housing Catalyst Housing Group is a privately held multifamily housing investor which will be responsible for the operation of Teresina Apartments pursuant to a Project Administration Agreement between the CMFA Special Finance Authority and Catalyst. Catalyst’s principals have been actively engaged in institutional multifamily investment, acquisition, development financing and asset management since 2002 across more 2021/10/26 City Council Post Agenda Page 258 of 346 P a g e | 5 than $4 billion of transactions. The principals’ current multifamily investments include residential rental facilities throughout Arizona, California and Washington totaling 4,278 market-rate and affordable units. Catalyst is engaged in, and will continue to engage in, the acquisition, development, ownership and management of similar types of housing projects with affiliates of CMFA as well as other joint exercise of powers agencies. Catalyst created the middle-income housing model utilized by several joint powers authorities and their proposed project sponsors. Since 2019, Catalyst has leveraged their financial innovations, in partnership with multiple public agencies, to directly acquire more than $2 billion of “Essential Housing” throughout the state. They have indirectly spurred an additional $2 billion of middle- income housing production throughout California by others who have leveraged their framework. Project Operator - Greystar California, Inc. Same proposed operator as CasaLago and Escaya. Project Description Teresina is a 440-unit apartment complex located the master planned community of Otay Ranch Village Five. The community was placed into service in 1999 and consists of 95 one- bedroom, 205 two- bedroom, and 140 three-bedroom units. Project amenities includes a clubhouse, two pools/spas, playground, business center, two fitness centers, washer/dryer hook ups, attached garages for downstairs apartments, and other amenities. Teresina has an existing Affordable Housing Regulatory Agreement that restricts 88 units to 50% area median income until 2057, which coincides with the proposed 35-year bond term. In addition, due to its age, the property is no longer considered a Class A apartment complex. The refinancing of the project will enable rehabilitation of the property as identified in the property condition report. Catalyst Housing initially inquired about the conversion of the Teresina project in February 2021 with a different JPA partner. Catalyst has been monitoring the City’s policy direction regarding middle income projects and reengaged with their new JPA, CMFA, upon hearing of the September 28th meeting. A formal submittal was requested by staff after that date. Project Analysis Due to time constraints, a side-by-side comparison (Attachment 2) was conducted to provide a qualitative comparison. A full analysis of underwriting and pro forma assumptions has not been conducted and does not reflect final changes made due to policy negotiations. The comparison is being provided to show the complexity and variations of these “Workforce Housing” projects and exemplify the need for further analysis and refinement. As seen in the table, many of the project elements are similar in relation to bond terms, market assumptions and targeted oncome groups for affordability. CSCDA and CMFA projects differ significantly in the breakdown of fees, as CMFA has a cap on issuer fees of $500,000 and provides 50% of that to the City (25% for City and 25% for charitable donation) while CSCDA gets 1% of the purchase price. The larger CSCDA fee also prevents deeper affordability of units as can be seen in the proposed rent. In addition, an assessment of the surrounding community identifies that The Residences at Escaya and Teresina are located nearer to other current and future rental opportunities than the CasaLago property. The CasaLago property currently serves as the only large multifamily rental opportunity within a 1.5-mile radius. 2021/10/26 City Council Post Agenda Page 259 of 346 P a g e | 6 Conclusion With regard to the CasaLago proposal, staff has not had sufficient time to thoroughly conduct a due diligence review of the financial aspects of the project, engage third party review, fully negotiate the deal nor take the project to the Housing Advisory Commission for consideration and allowing community input. Therefore, the pro forma as currently presented likely do not accurately reflect actual revenues and expenses that should be expected. Given the high level of risk still associated with several aspects of these types of projects as identified in the Workforce Housing Policy discussion, intricate detail in the financing and inadequate time to negotiate the deals, Staff would recommend working with CasaLago and bring back a final recommendation to City Council in late 2021/early 2022. However, Council can take alternative actions, including: (1) deny the proposal; or (2) if Council determines that they would like to move forward to approve the CasaLago project this evening due to the purchase contract date, the Resolution to join the CSCDA JPA for the CasaLago project is provided. The proposed Public Benefit Agreement is currently being negotiated and will be presented prior to the meeting. Said Resolution authorizes the City Manager to finalize the Public Benefit Agreement negotiations and execute the required documents to enable a project approval. With regard to the Escaya and Teresina projects, they would be brought back for consideration in late 2021/early 2022. DECISION-MAKER CONFLICT Staff has reviewed the property holdings of the City Council members and has found no property holdings within 1,000 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property-related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(7) or (8), for purposes of the Political Reform Act (Cal. Gov’t Code §87100, et seq.). Staff is not independently aware and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision-maker conflict of interest in this matter. CURRENT-YEAR FISCAL IMPACT There is no current year fiscal impact as a result of hearing this report or providing direction to staff. The City has engaged a third-party advisor to provide preliminary guidance to staff, such costs are being paid by CasaLago. ONGOING FISCAL IMPACT Long term fiscal impacts to the General Fund are somewhat unknown as the City requires a “Host City Charge” to mitigate foregone tax impacts. However, as proposed by CasaLago these funds will only be realized should the project see sufficient cash flow and should they remain as an eligible charge. As proposed, the potential annual ongoing impact to the General Fund of $196,000 in foregone property tax is mitigated by the Host City Charge of $200,000. ATTACHMENTS 1. CasaLago “Workforce Housing” Project Application 2. “Workforce Housing” Project Comparison 2021/10/26 City Council Post Agenda Page 260 of 346 P a g e | 7 Staff Contact: Tiffany Allen, Director of Development Services Stacey Kurz, Acting Housing Manager Jose Dorado, Senior Management Analyst 2021/10/26 City Council Post Agenda Page 261 of 346 www.cscda.org www.opportunityhousinggroup.comwww.cscda.org www.opportunityhousinggroup.comWorkforce Housing ProgramPresentation to the City of Costa MesaJune 14, 2021CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITYWORKFORCE HOUSING PROGRAMOpportunity to Immediately Convert 427 Market Rate Units at CasaLago Eastlake Apartments to Low, Middle and Moderate Income HousingPresentation to the City of Chula Vista2021/10/26 City Council Post Agenda Page 262 of 346 www.cscda.org www.opportunityhousinggroup.comThe California Statewide Communities Development Authority (CSCDA) was created in 1988 by the League of California Cities and California State Association of Counties, under California’s Joint Exercise of Powers Act, to provide California’s local governments with an effective tool for the timely financing of community-based public benefit projects.About CSCDA:533 cities, counties and special districts are members to CSCDA.The City of Chula Vista has been a member since 1996 and has utilized a wide variety of CSCDA bond financing programs.CSCDA helps local governments build community infrastructure, provide affordable housing, create jobs, and make access available to quality healthcare.CSCDA has issued more than $65 billion in bonds for local governments throughout California. CSCDA (Issuer)2021/10/26 City Council Post Agenda Page 263 of 346 www.cscda.org www.opportunityhousinggroup.comCSCDA Project Closings and Pipeline (since WFP program inception Dec 2020)$2 billion+ in projects closed in 2021 in cities throughout both Northern and Southern California.150 units in the City of Carson ($70 million) closed in December 2020.1,017 units (3 Projects) in the City of Anaheim ($493 million) closed in December and February.216 units in the City of Long Beach ($135 million) closed in March.261 units in the City of Monrovia ($118 million) closed in April.507 units in the City of Glendale ($339 million) closed in April.357 units in the City of Carson ($216 million) closed in June.513 units in the City of Pasadena ($386 million) closed in June.143 units in the City of Glendale ($96 million) closed in June.Additional projects approved in Dublin and Santa Rosa closing soon.CSCDA Workforce Housing Across CA2021/10/26 City Council Post Agenda Page 264 of 346 www.cscda.org www.opportunityhousinggroup.comOpportunity Housing Group (Sponsor)•Opportunity Housing Group (OHG) acts as the asset manager over the term of the workforce housing transaction, responsible for overseeing the property manager, setting capital budgets, ensuring proper management of the asset, compliance with the regulatory agreement and other terms of the bond offering.• OHG is an owner-driven real estate investment and services company, founded by Brad Griggs, Brad Blake, and Lauren Seaver.• The principals of OHG have a proven track record in all aspects of multifamily housing, including acquisitions, operations, entitlement and development. The principals have led the acquisition of over $1.3 billion in multifamily real estate over their careers, including over 6,150 multifamily units, and the development of over $4.8 billion, including 7,750 multifamily units, extended stay hotels, retail and for sale homes throughout California and the western states. • The principals have experience with multiple public-private projects with several redevelopment agencies and have been fiduciary managers and partners with multiple large institutional investors.2021/10/26 City Council Post Agenda Page 265 of 346 www.cscda.org www.opportunityhousinggroup.comOpportunity Housing Group- LeadershipBrad GriggsManaging PartnerBrad GriggsManaging PartnerLauren SeaverPresidentGeoff JewettVP Asset ManagementPrincipal’s Track RecordHighly Experienced Leadership Team2021/10/26 City Council Post Agenda Page 266 of 346 www.cscda.org www.opportunityhousinggroup.comWorkforce Housing TeamGreystar (Property Manager)Highly experienced manager of Class A multifamily assets with a long history in Chula VistaFirst class operator with most residential units under management in CA.Excellent procedures for maintenance, capital improvements and repairs.Citigroup Global Markets (Bond Underwriter)Market leader in tax-exempt “high-yield” debtTrading volume is typically ~$2 billion/monthLargest tax-exempt sales and trading team on Wall Street2021/10/26 City Council Post Agenda Page 267 of 346 www.cscda.org www.opportunityhousinggroup.comWorkforce Housing ProgramCSCDA (via its affiliate joint powers authority) acquires new or existing multifamily housing properties and records a regulatory agreement restricting rents, rent increases, and occupancy for residents earning between 80% and 120% AMI. All properties are 100% financed with CSCDA issued tax-exempt governmental bonds (no equity or other public subsidies are required).The City enters into a Public Benefit Agreement whereby the City (along with the county and school district) receive all surplus revenue when a property is sold or refinanced.2021/10/26 City Council Post Agenda Page 268 of 346 www.cscda.org www.opportunityhousinggroup.comWho is the Missing Middle?• CSCDA’s Workforce Housing Program serves the “missing middle” - individuals and families that earn too much to qualify for traditional affordable housing, but not enough to afford market rate rents in the communities where they work. (Missing Middle= Low, Middle and Moderate Income levels).•30.5% of the workforce in the San Diego-Carlsbad MSA is part of the Missing Middle.1,369,240 = Total employment in the San Diego-Carlsbad MSA418,120 = Missing Middle employmentData from Bureau of Labor Statistics May 2020 for San Diego-Carlsbad MSA. Analysis by Opportunity Housing Group.Top Jobs for the Missing Middle # Employees % of Total Median IncomeConstruction/Trades 46,530 11.1% $74,757Computer/IT 37,340 8.9% $89,143Office/Admin/HR 33,910 8.1% $70,408Nursing 31,240 7.5% $96,433Sales 29,330 7.0% $77,767Teachers 28,250 6.8% $83,484Other Medical 22,130 5.3% $88,792Engineer 17,020 4.1% $89,253Social Work 10,000 2.4% $78,753Government 9,740 2.3% $78,231Police 5,060 1.2% $95,390Firefighter 3,120 0.7% $72,250Transportation/Logistics 320 0.1% $63,520Other 144,130 34.5% $77,934TOTAL 418,120 100.0% $81,1512021/10/26 City Council Post Agenda Page 269 of 346 www.cscda.org www.opportunityhousinggroup.comProposed ProjectCasaLago Eastlake Apartments•427 units• Completed 2013• Amenities include: Two Resort Pools/Spas, Multiple Clubhouses, State of the Art Fitness Center, BBQ/Picnic Areas, Playground, Private Garages, Package Lockers, Lake Viewswww.casalagoeastlake.com2021/10/26 City Council Post Agenda Page 270 of 346 www.cscda.org www.opportunityhousinggroup.comRent levels will be lowered to 35% of 80% to 120% of AMI. These rents levels capped annually and will always stay within this range of incomes for the life of the bonds (typically 30 years). This provides stability and long-term attainability for residents.Rent growth is limited under the Regulatory Agreement to Income Growth, not to exceed 4% annually. This locks in currently depressed rents due to COVID and preserves affordability as the market recovers. Current residents will not be displacedby the program. If tenants do not qualify for restricted rents, they may remain at their current market rent. Eventually, all renters will qualify for rent within the Low to Moderate income range.Residents tend to spend monthly rent savings, thus benefiting local businesses.The City of Chula Vista may opt to give a priority in the Regulatory Agreement to local healthcare workers, policemen, firemen, teachers, government employees, or local public-school graduates.This program does not involve a Section 8 or HUD Voucher subsidy.CasaLago Target Rents & Income LevelsRESIDENT RENT SAVINGSTOTALAFTER AcquisitionCURRENT LOW MIDDLE MODERATEUNITS Market <80% AMI <100% AMI <120% AMI RestrictedRent/Unit143 units 142 units 142 unitsRent/UnitUnit Type # UnitsIncome <$77,568 Income <$96,960 Income <$116,352TOTALOne Bed 79 $2,527 2,079 2,104 2,284 $2,154Two Bed 183 $3,116 2,543 2,691 2,871 $2,702Three Bed 165 $3,416 2,828 2,943 3,123 $2,995TOTAL 427 $3,123 $2,565 $2,681 $2,861 $2,702RESIDENT SAVINGS VS. CURRENT RENTS Initial Rent Savings/Unit/Mo‐$558‐$442‐$262‐$421Total Rent Savings/Annual‐$957,596‐$753,027‐$446,307‐$2,156,930Note: Income limit shown for a family of two (one‐bed unit). RENTS AFTER ACQUISITION2021/10/26 City Council Post Agenda Page 271 of 346 www.cscda.org www.opportunityhousinggroup.comUnder the Public Benefit Agreement, the City, at its sole discretion, may force a sale of the property between Year 15 and Year 30, and the City, along with other taxing agencies (including the County and School District) would receive the net sale proceeds. All properties are financed through the issuance of tax-exempt bonds and have no equity partners which means that after paying off the bond payments upon a sale, all excess sales proceeds go to the City.The City never has to own the property unless it wants to, and still receives all the financial benefits.The City incurs no fees, costs, liability, or administrative responsibilities in connection with the program or individual projects. All excess cash flow goes back into the property to maintain the asset in “Class A” condition over 30-years or to pay down the bond principal.Public Benefits to the City of Chula Vista(ESTIMATES)FINANCIAL METRICS (ESTIMATED)Investment of Property TaxAnnual‐$196,376Total‐ 30 Yrs‐$7,966,606Projected Cash to City on Sale of Asset TOTAL YR 30 (2051) $406,445,593Return on Investment (Property tax investment vs. project cash to City) 51.xPlus: Resident Rent Savings (vs. Current Rents)Annual $2,156,930Total‐ 30 Yrs $69,625,746Sale in year 30 assumes regulatory agreement remains in place after sale with 3% rent growth and 4.0% exit cap rate.2021/10/26 City Council Post Agenda Page 272 of 346 www.cscda.org www.opportunityhousinggroup.comImmediately create 427 units of Low, Middle and Moderate Income Housingto benefit essential workers in Chula Vista over the next 30 years. Residents receive initial rent savings of $2.1 million per year and capped future rent increases. It is highly likely that these rent savings are reinvested into the local economy.Significant Financial Benefit to City:Investment of property tax at approx. $196,000/yr (0.04% of 2021-22 general fund revenue). City receives the full net sales proceeds from the asset under the Public Benefit Agreement, estimated to return $406 million to the City in Year 30 (50.0x ROI to the City not including resident rent savings).No liability for City. Minimal time & effort to approve program. No ongoing administration requirements.Significant budgeted reserves and best-in-class operator to maintain asset in Class A condition.CasaLago Eastlake is ideally suited for this program and under contract to convert immediately following City approval.Summary of Program Benefits2021/10/26 City Council Post Agenda Page 273 of 346 www.cscda.org www.opportunityhousinggroup.comParticipation is EasyCity Council Adopts One Single Resolution:City Becomes Associate Member of CSCDA Community Improvement Authority (CSCDA’s Affiliate JPA). City Acknowledges CSCDA’s Issuance of Bonds for Eligible Projects.City Agrees to Receive Surplus Revenue.The City incurs no fees, costs, liability or administrative responsibilities in connection with the program or individual projects.2021/10/26 City Council Post Agenda Page 274 of 346 www.cscda.org www.opportunityhousinggroup.comCSCDAJon Penkower415-939-8484 jpenkower@cscda.orgwww.cscda.org/workforce-housing-program/Opportunity Housing GroupBrad Griggs415-235-7732 bgriggs@blakegriggs.comLauren Seaver310-699-8404 lseaver@blakegriggs.comwww.opportunityhousinggroup.comThank You2021/10/26 City Council Post Agenda Page 275 of 346 August 31, 2021 VIA EMAIL Ms. Stacey Kurz Acting Housing Manager City of Chula Vista 276 Fourth Ave. Chula Vista, CA 91910 RE: CSCDA Workforce Housing Program and Application for CasaLago Eastlake Project Dear Ms. Kurz, We are pleased to submit the enclosed information on CSCDA’s Workforce Housing Program (“WHP”) as well as our application to immediately convert 427 market rate units at CasaLago Eastlake (2816 Cielo Circulo) to Low-, Middle- and Moderate-Income Housing (the “Project” or “CasaLago”). We appreciate staff’s diligence in reviewing the WHP and the Project and the time and dedication spent to address the needs of middle-income residents of Chula Vista. Middle Income workers including construction workers, teachers, medical workers, nurses, government employees and others make up over 30% of the workforce in the San Diego-Carlsbad MSA and are increasingly priced out of the communities where they work. Providing quality housing at affordable, stable rents is the mission of CSCDA’s Workforce Housing Program and we are pleased to have the opportunity to work with the City of Chula Vista on this initiative. CSCDA is the largest bond-financing Joint Powers Authority in California, created in 1988 by the League of California Cities and the California State Association of Counties to provide California’s local governments with an effective tool for the timely financing of community-based public benefit projects. CSCDA is a longtime partner to the City of Chula Vista, which has been a member since 1996 and has utilized a wide variety of CSCDA bond financing programs. CSCDA launched its Workforce Housing Program (the “WHP”) in late 2020 as a tool for cities to easily and quickly create rent-restricted middle- income housing by converting existing market-rate multifamily projects. Since December 2020, CSCDA has closed over $2 billion in projects across California totaling over 3,500 units. CSCDA works with Opportunity Housing Group (“OHG”) as its Project Administrator on the WHP. The principals of OHG have a proven track record in all aspects of multifamily housing, including acquisitions, operations, entitlement and development. CSCDA and OHG currently have secured the opportunity to purchase CasaLago from its current market- rate ownership for conversion to Low-, Middle- and Moderate-Income Housing under the WHP. If approved to proceed by the City, CSCDA would close on the Project within 4-6 weeks and immediately DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 276 of 346 2 implement its Regulatory Agreement with annual rent savings of $2.4 million expected for residents as well as capped future rent increases. There is no resident displacement under the Program and it is estimated that 72% of current rent-burdened residents would immediately income-qualify for rent savings under the Program without relocating. CasaLago is ideally suited for the WHP because it is a high- quality, Class A asset with a full amenity package, completed in 2013 and is designed for families with a majority of townhouse-style two- and three-bedroom units and excellent rent savings. While CSCDA’s ownership of CasaLago would remove it from the property tax roll, the City of Chula Vista would benefit financially from a Public Benefit Agreement which allows the City to force a sale of the asset any time after the first 15 years and receive the net sales proceeds from the asset. The projected value of this sale in Year 30 is projected to be upwards of $400 million. The Following are the Key Benefits of Converting CasaLago to Middle Income Housing: • Immediately create 427 units of Low (143 units), Middle (142 units) and Moderate (142 units) Income Housing to benefit essential workers in Chula Vista. • Residents receive initial rent savings of $2.4 million per year and future rent increases capped at 4%. Rent savings are typically reinvested into the local economy. • 72% of current residents at CasaLago are rent-burdened and will qualify for rent savings based on their incomes. • The City’s investment by way of the property tax exemption will cost approximately $196,000 per year (0.04% of 2021-22 General Fund Revenue). In exchange, the City receives the full net sales proceeds from the asset under the Public Benefit Agreement. This is projected to return $432 million to the City on sale of the asset (54.3x ROI to the City not including resident rent savings). • No liability for City. Minimal time & effort to approve program. No ongoing administration requirements. • Significant budgeted reserves and best-in-class operator to maintain asset in Class A condition. The Workforce Housing Program is designed to create middle income housing benefits simply, effectively and with no liability for member Cities. The City is not a party to the bond issuance and therefore has no obligations and no impact to its balance sheet or credit. The action for consideration by the City in order to move forward with the program is simple: 1. Become a member of CSCDA’s affiliate JPA (“CSCDA CIA”) which is the issuer of the bonds. The City is already a member of CSCDA. 2. Review and approve the Public Benefit Agreement. We have also enclosed a complete package of the relevant documents for the City’s review as Attachment E. This is an excellent opportunity to immediately create much-needed housing in Chula Vista. It is consistent with the Council’s priorities to provide diverse types of affordable housing for Chula Vista residents at minimal cost and also provides a significant amount of long-term financial upside to support the City in the long-term. DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 277 of 346 3 We look forward to the opportunity to discuss the program and Project further with staff and to bringing the Program to Council for consideration in September as well as consideration of the Project shortly thereafter. Sincerely, ____________ ____________ ____________ Jon Penkower Bradley Griggs Lauren Seaver Managing Director Managing Partner President CSCDA Opportunity Housing Group Opportunity Housing Group Attachments: Attachment A – CasaLago Chula Vista Project Summary Attachment B – Responses to Questions from City of Chula Vista Dated August 27, 2021 Attachment C – Affordable Housing Application Attachment D – Project Proforma Attachment E – CSCDA Project Approval Document Package • Draft Resolution • Draft Staff Report • Affiliate Joint Powers Authority Agreement (Chula Vista is already a member of CSCDA but the housing assets are owned by an affiliate JPA CSCDA Community Improvement Authority for tax purposes) • Form of Public Benefit Agreement • No Liability Letter from Orrick • Sample staff reports from other Southern California cities who have recently approved WHP Projects Cc: Kelly Broughton, Deputy City Manager Tiffany Allen, Director of Development Services Simon Silva, Deputy City Attorney Jose Dorado, Senior Management Analyst Ben Haddad, Craig Benedetto- Cal Strategies DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 278 of 346 4 ATTACHMENT A CASALAGO CHULA VISTA PROJECT SUMMARY CasaLago Eastlake Apartments 427 Units Completed 2013 Amenities Include: • Two Resort Pools & Spa • Multiple Clubhouses • State of the Art Fitness Center • BBQ/Picnic Areas • Playground • Private One and Two Car Garages • Package Lockers • Lake Views DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 279 of 346 5 ATTACHMENT B RESPONSES TO QUESTIONS FROM CITY OF CHULA VISTA DATED AUGUST 27, 2021 City questions in black text with Applicant responses in blue text. • Sponsorship Team - Include sponsor, bond underwriter, and property manager. California Statewide Communities Development Authority (Bond Issuer) The California Statewide Communities Development Authority (“CSCDA”) was created in 1988 by the League of California Cities and California State Association of Counties, under California’s Joint Exercise of Powers Act, to provide California’s local governments with an effective tool for the timely financing of community-based public benefit projects. Today, 533 cities, counties and special districts are members of CSCDA, including the City of Chula Vista, which has been a member since 1996 and has utilized a wide variety of CSCDA bond financing programs. CSCDA launched its Workforce Housing Program (the “WHP”) in late 2020 as a tool for cities to easily and quickly create rent-restricted middle-income housing by converting existing market-rate multifamily projects. Since December 2020, CSCDA has closed over $2 billion in projects across California totaling over 3,500 units. Opportunity Housing Group (Project Administrator) CSCDA works with Opportunity Housing Group (“OHG”) as its Project Administrator. In this role, OHG acts as the asset manager over the term of the workforce housing transaction, responsible for overseeing the property manager, setting capital budgets, ensuring proper management of the asset, compliance with the regulatory agreement and other terms of the bond offering. The principals of OHG have a proven track record in all aspects of multifamily housing, including acquisitions, operations, entitlement and development. The principals have led the acquisition of over $1.3 billion in multifamily real estate over their careers, including over 6,150 multifamily units, and the development of over $4.8 billion, including 7,750 multifamily units, extended stay hotels, retail and for sale homes throughout California and the western states. Greystar (Property Manager) Greystar would act as the Property Manager of the asset following acquisition by CSCDA. Greystar is the largest apartment property manager in California with a long history in San Diego County. Greystar is also the Property Manager for the majority of CSCDA’s workforce housing portfolio. Greystar has excellent procedures for maintenance, capital improvements and tenant relations in all of its assets. Citigroup Global Markets (Bond Underwriter) Citigroup is the market leader in tax-exempt “high yield” (from BBB+ to non-investment grade) debt, both in the primary market underwriting as well as in secondary market sales and trading. Citi’s trading volume is typically in the $2 billion / month range. Citi’s tax-exempt sales and trading team is the largest on Wall Street and has extensive experience distributing large complex high yield deals. • Current Tenancy & Property Profile – To the greatest extent possible, please provide information to identify the current tenancy and demographics of residents, as well as information on the property. Including, but not limited to the following: Please note that because this is a market rate transaction with a private seller, there are certain confidentiality requirements under our purchase and sale agreement, whereby the seller does not want certain information submitted to the City and made public record. If the transaction does DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 280 of 346 6 not proceed they will want to be able to move forward to sell to another market-rate buyer. However, we can specifically answer your questions below. o Current Rent Roll (including term of leases); Majority of the leases are 12-month lease terms with a small percentage of shorter term leases (month-to-month) o Property vacancy and turnover rate;  Current Vacancy: 3.3%.  Turnover: The property turnover rate over the last 12 months was 30%. That being said, based on the income data we have for the current residents, we project that 72% of current renters will meet the income qualification criteria for rent savings under the WHP. These are rent-burdened households which will benefit significantly from the Program. Given this existing pool of renters, plus 30% turnover of the remaining units, we would expect the property to be most if not fully converted to income restricted tenants within 2-3 years. o Qualification criteria for new tenants; and Under the WHP, a Regulatory Agreement is recorded against the property at closing. A copy of this document is included with this submittal. The Regulatory Agreement requires that new tenants and, for existing tenants, at lease renewal, complete an income verification process to determine eligibility for Low, Middle or Moderate income rent pricing. For existing tenants, if they qualify they are offered the according discounted rent. If they do not qualify, they may remain at market rents. This avoids any issues with displacement of current residents. All new tenants must have qualified incomes in one of these categories. The property is allocated such that 1/3 of units (143 units) are reserved for Low Income residents, 1/3 (142 units) are for Middle Income residents and 1/3 (142 units) for Moderate Income residents. Rents are set not to exceed 35% of annual income and rent growth is capped at the lower of (i) AMI growth and (ii) 4%. See below for a table of income limits based on household size. o Income of existing residents.  As discussed above, based on the current data we have on the existing residents, 72% of current renters will income-qualify for the program. • Project Affordability – Please provide the proposed project level affordability and terms. Including, but not limited to the following: o CSCDA Bond Policy for Middle Income; See above re Regulatory Agreement. o Proposed Bond; and See above. o Proposed tenant rents and projected rent savings going forward (include description of rent increases going forward also and rent caps). See below. Low Income Middle Income Moderate Income Household Size (persons)80%100%120% 1 67,872$ 84,840$ 101,808$ 2 77,568$ 96,960$ 116,352$ 3 87,264$ 109,080$ 130,896$ 4 96,960$ 121,200$ 145,440$ 5 104,717$ 130,896$ 157,075$ Income Limits DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 281 of 346 7 • Proposed Financial Structure – Please provide the proposed fee and debt schedule for the project. Including, but not limited to the following: o o Full Pro Forma; See Attachment D- Project Proforma o Replacement and Operating reserves- provide amount(s) that is being set aside to ensure that the property has sufficient funds to maintain its existing class A condition; and See Attachment D- Project Proforma. The project is funded with an initial capital reserve of $2.4 million. Of this amount $1.9 million is allocated for specific up-front improvements identified in the Property Condition Report (“PCR”). These include exterior painting for all buildings, resurfacing of pool decks and some sitework improvements. An additional $500,000 is unallocated reserve which is available for any unforeseen items. Additionally, the ongoing budget includes $800/unit/year in capital reserve deposits ($341,600). This number was established based on the projection in the PCR to cover ongoing requirements to keep the asset in a Class A condition. o Projected net sale proceeds to City at end of 15 year period. Using the same assumptions (keeping regulatory agreement in place, 3% rent growth, 4% exit cap), the estimated net cash to the City in year 15 is $71.1 million. This compares to $432 million in year 30. The reason for the significant difference is that the majority of the bond balance gets paid down between years 15 and 30, so there is minimal remaining balance at the end of 30 years. • Full Taxing Impact – Please provide documentation to show the other taxing entities impacted by this proposal and current value of the property. Including, but not limited to the following: o Current appraisal of the property; While tax counsel must confirm that the appraisal supports the purchase price, the seller does not otherwise want the appraisal made public until the transaction is confirmed to be moving forward, as alternatively the seller would then market the property to market rate buyers. OHG has confirmed, though, that the appraisal has been completed (Newmark Knight Frank) and supports the purchase price of the asset as is required. o Assessment of other taxing impacts; and The current assessed value of the asset is $155,854,147. The 1% Ad Valorem total tax is $1,558,541. Of this, the City of Chula Vista receives 12.6% (per City of Chula Vista 2021-22 Budget), which equates to $196,376 (0.04% of 2021-22 General Fund Revenue). Escalating this amount at 2% over 30 years totals a total property tax investment for the City of Chula Vista of $7.97 million. RESIDENT RENT SAVINGS TOTAL AFTER Acquisition CURRENT LOW MIDDLE MODERATE UNITS Market <80% AMI <100% AMI <120% AMI Restricted Rent/Unit 143 units 142 units 142 units Rent/Unit Unit Type # Units Income <$77,568 Income <$96,960 Income <$116,352 TOTAL Studio 0 N/A N/A N/A $0 One Bed 79 $2,535 2,093 2,108 2,118 $2,106 Two Bed 183 $3,126 2,543 2,729 2,726 $2,666 Three Bed 165 $3,427 2,823 2,976 2,999 $2,992 TOTAL 427 $3,133 $2,571 $2,703 $2,722 $2,665 RESIDENT SAVINGS VS. CURRENT RENTS Initial Rent Savings/Unit/Mo -$562 -$430 -$411 -$468 Total Rent Savings/Annual -$964,431 -$731,879 -$700,054 -$2,396,364 Note: Income limit shown for a family of two (one-bed unit). RENTS AFTER ACQUISITION DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 282 of 346 8 o Other taxing entities may or may not be impacted by the removal of the property from the tax roll. OHG and CSCDA have checked with counsel (Meyers Nave) and confirmed that none of the school districts will be impacted because they are funded via the state’s Local Control Funding Formula (No impact to Chula Vista Elementary School District, Sweetwater Union High School District or Southwestern Community College District). For other taxing entities that may be impacted, the City may expect to distribute the proceeds of the City’s sale proceeds under the Public Benefit Agreement to make them whole for lost property tax. In exchange for the City’s loss of property tax, the City would enter into a Public Benefit Agreement. Under the Public Benefit Agreement, the City, at its sole discretion, may force a sale of the property between Year 15 and Year 30, and the City, along with other taxing agencies (including other impacted taxing entities) would receive the net sale proceeds. Below summarizes the projected return to the City under the PBA. While it is of course difficult to project property values 15-30 years in the future, in order for the exit value received by the City to be less than the City’s property tax investment of $7.97 million, the asset would need to lose over 97% of its current market value. Of course, historically multifamily assets in California have not lost value over time and in fact have appreciated substantially. o Property Sales Price. See above. • Notification process – Please provide us with a description or documentation that outlines the notification process and documentation that would be provided to residents. Resident notification and qualification occurs for existing residents at lease renewal. Tenants will be asked to provide documentation of income and have rents adjusted accordingly as described above. For new tenants, they will be income qualified up-front by property staff. If desired, we can coordinate with the City to advertise discounted rents via the Housing Authority or otherwise. The City of Chula Vista may also opt to give a priority in the Regulatory Agreement to local healthcare workers, policemen, firemen, teachers, government employees, or local public-school graduates etc. FINANCIAL METRICS (ESTIMATED) City's Investment of Property Tax Annual -$196,376 Total- 30 Yrs -$7,966,606 Projected Cash to City on Sale of Asset TOTAL YR 30 (2051)$432,310,726 Return on Investment (Property tax investment vs. project cash to City)54.3x Plus: Resident Rent Savings Annual $2,396,364 Total- 30 Yrs $83,357,254 Sale in year 30 assumes 3% market rent growth and 4% exit cap rate. DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 283 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING SUPPLEMENTALAPPLICATION | Instructions 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 I. APPLICABILITY The attached Application should be completed and submitted to the Development Services Department, Housing Division for all affordable housing projects defined as having 20 percent of the units to be restricted for lower income households or 100 percent for moderate income households and emergency shelters. All affordable housing development projects will be reviewed by the City’s Housing Advisory Commission (HAC). HAC actions are advisory to the City Council and/or Housing Authority. The City Council and/or Housing Authority are the ultimate decision authority. The Housing Advisory Commission will review and comment on three (3) major aspects of the project: 1.A project’s ability to effectively serve the City’s housing needs and priorities as expressed in the Housing Element and the Consolidated Plan for Housing and Community Development. 2.A project’s consistency with the City’s affordable housing policies as expressed in the Housing Element, General Plan, other related documents and other applicable State/Federal laws and programs; and 3.A project’s feasibility, with emphasis on prospective sources of subsidy, including any proposed City financial assistance and/or incentives. II.PROCESS An applicant shall complete the attached Application, provide all required attachments, and submit the completed package to the Development Services Department, Housing Division. Please note that the applicant must submit an 8½ x 11 copy of the site development plan, elevations, and photographs of site and adjacent properties at least seven (7) days prior to the date the project is scheduled for review by the HAC. This Application may be considered as part of the Development Application, if necessary for other discretionary actions. When the Application is deemed to be complete by the Housing Division staff and any outstanding issues have been resolved, the Affordable Housing Project will be scheduled for review by the HAC. A staff report and recommendation will be presented to the HAC with the basic project information submitted within the attached Application. Depending on the readiness of the project, the initial action of the HAC may not include a recommendation to support the project with specific types of financial assistance or incentives. Housing Advisory Commission meetings are scheduled on a quarterly basis (July, October, January, April) on the 4th Wednesday of the month at 4 p.m., City Hall, 276 4th Ave., Bldg. 100. III.COMMENTS OR QUESTIONS If you have any comments or questions regarding the process or the Application, please contact the Housing Division at (619) 691-5047. ATTACHMENT CDocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 284 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Checklist 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 APPLICATION SPECIFICATIONS ☐ All pages 8.5 x 11 inches ☐ One signed original and one electronic copy REQUIREMENTS All  items are REQUIRED. ◊ Additional information as may be appropriate. 1. Proposal Submittal: ☐  Application (NOFA General and/or Affordable Housing) ☐  Project Proforma ☐  Evidence of Site Control – copy of fully executed purchase option or sales contract ☐ ◊ Tenant Rent Rolls (current rent roll and rent roll at time of buyer/seller agreement) The Proposal and the above listed items have been reviewed for completeness. Please note that complete applications can be processed and reviewed more efficiently. Failure to submit all required information may result in your application not being accepted and/or may extend the length of time needed for review. Acknowledgement The undersigned has read and reviewed the “Instructions” and “Checklist” under this Affordable Housing Application. Jon Penkower Authorized Signature Print Name Managing Director, CSCDA 9/1/21 Title Date Lauren Seaver Authorized Signature Print Name President, Opportunity Housing Group 9/1/21 Title Date DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 285 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Checklist 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Return one original, one signed and an electronic copy of this Application to: City of Chula Vista DSD Housing Division ATTN: Affordable Housing Application 276 Fourth Avenue Chula Vista, CA 91910 DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 286 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Checklist 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 2. Before Proceeding to the Housing Advisory Commission ☐  Preliminary Title Report ☐  Developer’s Board Resolution authorizing submittal of proposal and identifying persons authorized to execute documents ☐  Developer’s Disclosure Statement (see Affordable Housing Application) ☐  Appraisal by a California-licensed MAI appraiser (no older than three months). For new construction projects, must determine the land-only value. An “as-built” appraisal will be required prior to funding. For rehabilitation projects, must determine both the “as-is” and “after-rehab” values without rent restrictions. ☐ ◊ Physical Needs Assessment (PNA) to correct health and safety issues and repair or replacement of major building systems to extend the service life of the property improvements for a minimum of 15 years. PNA must include replacement reserve analysis. ☐ ◊ Rehabilitation Scope of Work and Cost Estimate. ☐ ◊ Evidence of Compliance with Previous City Loans ☐ ◊ Summary Statement of Previous Residual Receipts Payments on Previous City Loans ☐ ◊ Tenant Characteristics Form if development is currently occupied ☐  Narrative Describing Operating Reserves and Replacement Reserves 3. Before Proceeding to Housing Authority ☐  Affirmative Fair Housing Marketing Plan ☐  Environmental Review Completed (CEQA and NEPA) ☐  HOME Program Basics – if HOME funds are used ☐ ◊ Relocation Plan and Relocation Noticing to Tenants ☐  Evidence of Compliance with Zoning – Letters from the City of Chula Vista DSD. ☐  Audited Financial Statements within the last 12 months. ☐ ◊ Service Delivery Plan (If providing units for the homeless or Special Purpose Housing Applicants) ☐  Market Study DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 287 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Checklist 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 4. Before Proceeding to City Loan Funding ☐  ALTA Title Report ☐  Borrower Attorney’s Opinion Letter ☐  Certified Escrow Instructions ☐  Evidence of Funding Commitments – Letters to identify funder contact information ☐  Certificates of Insurance for Property Insurance and Liability Insurance ☐  Management Plan ☐  Partnership Agreement, Articles of Incorporation, and By-Laws ☐  Copies of Other Lenders’ Loan Documents ☐  City Attorney Approval and Loan Documents Execution DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 288 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part I 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Development Team Information Sponsor/Owner: Issuer- CSCDA Community Improvement Authority (affiliate JPA of CSCDA) Sponsor – Opportunity Housing Group Address: CSCDA: 1700 N. Broadway Suite 405, Walnut Creek CA 94596 OHG: 550 Hartz Ave. Suite 200, Danville CA 94526 Contact Person: CSCDA; Jon Penkower 415-939-8484 jpenkower@cscda.org OHG: Lauren Seaver 310-699-8404 lseaver@blakegriggs.com Telephone No.: Fax No.: E-Mail: Legal Status of Applicant: ☒ For Profit Corporation ☐ Nonprofit Corporation ☐ CHDO ☐ Limited Partnership ☐ Limited Liability Corp ☐ Sole Proprietorship ☐ Other (Please Describe): CSCDA is a Joint Powers Authority. OHG is a corporation. Federal Tax Identification No. (Sponsor): CSCDA Community Improvement Authority: 85-3437273 OHG: 85-3191601 Managing Partner: See above. Address: Telephone No.: Fax No.: Identify Development Team (if applicable; i.e., developer, contractor, management company, etc.): See above and also Attachment B of applicant letter. Developer (if different): General Contractor: N/A Management Company: Greystar Tax Credit Syndicator: N/A Credit Enhancer: N/A Attorney: Orrick, Herrington & Sutcliffe Other (Please Describe): General Project Information Ownership Name: CSCDA Community Improvement Authority DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 289 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part I 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 General Project Information Project Name: CasaLago Eastlake Apartments Project Address/ Site Location: CasaLago Eastlake Apartments – 2816 Cielo Circulo Master Plan Community: (If applicable) N/A Fax No.: Assessor Parcel No(s): 643-780-06-00, 643-780-05-00, 643-780-04-00, 643-780-02-00 Please attach a street map that identifies the project and neighborhood boundaries. Project Type: ☐ New Construction ☐ Acquisition & Rehab ☐ Homeownership ☐ Rehabilitation Only ☒ Other (Please Describe): Acquisition & Conversion to Workforce Housing ☐ Rental ☐ Ownership Project Condition: ☐ Unimproved Site ☐ Acquisition & Rehab ☒ Existing Structure Age (years): Built 2013 ☐ Commercial ☐ Ownership ☐ Other (Please Describe): Existing Uses of Property: Existing 427-unit market rate apartment project. Status of Entitlements and Environmental Review. N/A Site Control: ☐ Deed ☒ Executed Purchase Contract ☐ Executed Option Date of Expiration: Mid-September, but can likely be extended through October Clause to Extend ☐ Yes ☐ No Acreage of Site: 30.2 acres Census Tract #: Zone Designation: SPA Land Use District: Total # of Units: 427 # of Affordable Units: 143 Low Income 142 Middle Income 143 Moderate Income Type of Construction: ☒ Row house/Townhouse ☐ Garden Apartments ☐ Slab on Grade Frame ☐ Podium ☐ Other (Please Describe): ☒ Multi Story # of Elevators? None DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 290 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part I 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 General Project Information Type of Units: ☐ Single Story ☐ Other (Please Describe): Target Population: ☒ Family ☐ Elderly/Senior ☐ Disabled # % ☐ Homeless # % ☐ Other (Please Describe): Type of Units: ☐ Rail station, rapid transit, bus stop with service at least every 30 mins from 7-9 am Within Mile ☒ Full scale grocery store/supermarket Within 2.7 Mile ☐ Convenience market Within Mile ☐ Medical clinic or hospital Within 2.7 Mile ☐ Public elementary, middle or high school Within 3 Mile ☐ Public park Within 0.2 Mile ☐ Public library Within 2.6 Mile ☐ Other: Within Mile For Senior or Special Needs: ☐ Other: Within Mile Acquisition & Rehabilitation Projects No. of Households potentially subject to tenant relocation 0 No. of vacant units 14 Please attach the following: See Attachment B to Applicant Letter. ☐ Copy of current tenant rent rolls and income levels ☐ Relocation plan DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 291 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part I 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 General Project Information Description Bedroom Mix Total Units 0 Bedroom 1 Bedroom 2 Bedrooms 3 Bedrooms 4 Bedrooms 5 Bedrooms Total DUs 0 Affordable DUs 0 Describe any special features, amenities, services, programming or commercial facilities to be included within the project (e.g. Internet service, afterschool programs, educational classes, pool, etc): Project is designed for families with majority 2 and 3-bedroom units with attached garages. Project includes robust amenity package with two resort pool/spas. Multiple newly-remodeled clubhouses, state-of-the-art fitness center, BBQ/picnic areas, playground, package lockers and views of Lower Otay Lake. Please attach an 8½ x 11 copy of the site development plan, elevations, and photographs of site and adjacent properties. DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 292 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part I 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Project Timeline Housing Advisory Commission Date: City Council Housing/ Authority Date: CTCAC Application Date: CTCAC Allocation Date: CDLAC Application Date: CDLAC Allocation Date: Estimated Acquisition Date: Estimated Permanent Loan Closing Date: Estimated Date to Start Construction/Rehab: Estimated Full Occupancy Date: DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 293 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part II 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Financial Assistance and Other Incentives Listed below are the primary documents and information needed to complete the application to provide for the financial analysis of the proposed project. It is recognized that all documentation and information may not be available at the time of application. Information must be submitted prior to the Housing Division’s underwriting evaluation and recommendation of approval of any requested financing. Requested Assistance/Incentives: ☐ Bonds - Tax Exempt/Taxable ☐ 4% Tax Credits ☐ 9% Tax Credits ☐ City/Hsg Authority Financing ☐ Affordable Housing Incentives (aka Density Bonus); Please complete the Supplemental Application for Density Bonus & Incentives Identify any other project conditions which may be relevant to project feasibility: N/A. City will not issue bonds for the program. CSCDA CIA issues bonds which the City is not a party to. See Applicant Letter and proforma for details. BOND FINANCING (If applicable) Use of Bond Proceeds: ☐ Construction Describe status and timing to construction financing. ☐ Permanent Financing Has construction financing been obtained? ☐ Yes ☐ No Name of Construction Lender: Bond Amount $ Unrated Bond Amount $ Taxable Bond Amount $ Initial Interest Rate ☐ Fixed ☐ Variable Term months Estimated Annual Debt Service DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 294 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part II 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Rating Agency Rating Type of Credit Enhancement Credit Enhancement Provider: Contact Person: Address: Telephone No.: Fax No.: Preferred Investment Banking Firm: Contact Person: Address: Telephone No.: Fax No.: Estimated Date of Closing TAX CREDIT FINANCING (If applicable) Tax Credit Amount anticipated: $ Expected Date of Commitment Letter: Partnership Agreement Executed: ☐ Yes ☐ No Date: Expected Internal Rate of Return for Tax Credit Syndicator: % Price per Dollar: Type of Tax Credit Offering: Type of Investors: ☐ Public ☐ Private ☐ Individuals ☐ Corporations ☐ Funds/Trusts ☐ FNMA Type of Credit Enhancement: DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 295 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part II 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 CONSTRUCTION FINANCING Name of Lender/Source Term in Months Interest Rate Amount of Funds 1. % $ 2. % $ 3. % $ 4. % $ Total Funds for Construction $ 0 1. Name of Lender/Source Address: Contact Person: Telephone No.: E-Mail: Type of Financing: ☐ Committed ☐ Not Committed 2. Name of Lender/Source Address: Contact Person: Telephone No.: E-Mail: Type of Financing: ☐ Committed ☐ Not Committed 3. Name of Lender/Source Address: Contact Person: Telephone No.: E-Mail: Type of Financing: ☐ Committed ☐ Not Committed 4. Name of Lender/Source Address: Contact Person: Telephone No.: E-Mail: Type of Financing: ☐ Committed DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 296 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part II 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 ☐ Not Committed PERMANENT FINANCING Name of Lender/Source Term in Months Interest Rate Amount of Funds 1. % $ 2. % $ 3. % $ 4. % $ Total Permanent Financing $ 0 Total Tax Credit Equity $ Total Sources of Project Funds $ 1. Name of Lender/Source Address: Contact Person: Telephone No.: E-Mail: Type of Financing: ☐ Committed ☐ Not Committed 2. Name of Lender/Source Address: Contact Person: Telephone No.: E-Mail: Type of Financing: ☐ Committed ☐ Not Committed 3. Name of Lender/Source Address: Contact Person: Telephone No.: E-Mail: Type of Financing: ☐ Committed ☐ Not Committed 4. Name of Lender/Source Address: DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 297 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part II 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Contact Person: Telephone No.: E-Mail: Type of Financing: ☐ Committed ☐ Not Committed DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 298 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part III 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 ☐ See Attachments for Part III. Applicants may substitute project proformas, inclusive of sources and uses, waterfall, operating expenses etc. in lieu of Part III of this Application. See attachments B & D of Applicant Letter. Unit Type No. of Units Bedrooms Per Unit Bathrooms Per Unit Sq Ft Per Unit Current Rent Monthly Net Rent Per Unit Monthly Utility Allowance Monthly Gross Rent Per Unit (g+h) Percent Median Income Yearly Gross Rent All Units (i x b) A $ $ $ $ 0 % $ 0 B $ $ $ $ 0 % $ 0 C $ $ $ $ 0 % $ 0 D $ $ $ $ 0 % $ 0 E $ $ $ $ 0 % $ 0 F $ $ $ $ 0 % $ 0 G $ $ $ $ 0 % $ 0 H $ $ $ $ 0 % $ 0 Manager's DU $ $ $ $ 0 % $ 0 Market Rate I $ $ $ $ 0 % $ 0 J $ $ $ $ 0 % $ 0 K $ $ $ $ 0 % $ 0 L $ $ $ $ 0 % $ 0 Total Rent (Year) $ 0 Other Income (Describe) $ Total Annual Income $ Total Units Total Square Feet DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 299 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part III 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 ☐ See Attachments for Part III. Applicants may substitute project proformas, inclusive of sources and uses, waterfall, operating expenses etc. in lieu of Part III of this Application. See attachments B & D of Applicant Letter. Unit Type No. of Units Bedrooms Per Unit Bathrooms Per Unit Sq Ft Per Unit Current Rent Monthly Net Rent Per Unit Monthly Utility Allowance Monthly Gross Rent Per Unit (g+h) Percent Median Income Yearly Gross Rent All Units (i x b) Term of Affordability (i.e., 30 yrs, Life of Project): DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 300 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part III 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Development – Operating Expense See attachments B & D of Applicant Letter OPERATING EXPENSE ITEM ANNUAL COST COST PER UNIT General Administrative Advertising & Marketing $ $ Legal/Partnership Expenses $ $ Accounting/Audits $ $ Security $ $ Property Tax $ $ Subtotal: $ $ Management – Fees $ $ Utilities Gas & Electric $ $ Water & Sewer $ $ Trash Removal $ $ Operating Payroll Taxes & Overhead $ $ Telephone $ $ Insurance $ $ Office Expenses $ $ All other operating $ $ Subtotal: $ $ Maintenance Maintenance – Labor $ $ Maintenance – Supplies $ $ Repairs – Labor $ $ Repairs – Supplies $ $ Landscape & Grounds – Labor $ $ Landscape & Grounds – Supplies $ $ Pest Control $ $ Replacement Reserve $ $ Subtotal: $ $ ANNUAL OPERATING COST $ $ DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 301 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part III 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Development Costs- N/A DEVELOPMENT COST ITEM PERCENT AMOUNT COST PER UNIT COST PER SQ FT ELIGIBLE BASIS (Tax Credit Projects) AQUISITION Land $ $ $ $ Buildings $ $ $ $ Subtotal % $ $ $ $ SITE IMPROVEMENTS Site Improvements $ $ $ $ Land $ $ $ $ Buildings $ $ $ $ Subtotal % $ $ $ $ STRUCTURES Main Buildings $ $ $ $ Accessory Buildings $ $ $ $ Garages $ $ $ $ Subtotal % $ $ $ $ CONSTRUCTION CONTINGENCY Overhead & Fees $ $ $ $ General Requirements $ $ $ $ Builders Overhead $ $ $ $ Builders Profit $ $ $ $ Bond Premium $ $ $ $ Other Fees $ $ $ $ Architect – Design $ $ $ $ Architect- Supervision $ $ $ $ Subtotal % $ $ $ $ CHARGES & INTEREST Construction Interest Cost $ $ $ $ Real Estate Taxes $ $ $ $ DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 302 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part III 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 DEVELOPMENT COST ITEM PERCENT AMOUNT COST PER UNIT COST PER SQ FT ELIGIBLE BASIS (Tax Credit Projects) Insurance $ $ $ $ Mortgage Ins. Premium $ $ $ $ Mortgage Exam Fee $ $ $ $ Mortgage Inspection Fee $ $ $ $ Loan Orig. Fee –Construction $ $ $ $ Loan Orig. Fee – Permanent $ $ $ $ Title & Recording $ $ $ $ Other Charges $ $ $ $ Subtotal % $ $ $ $ LEGAL ORGANIZATION & AUDIT Legal $ $ $ $ Organization $ $ $ $ Audit $ $ $ $ Subtotal % $ $ $ $ OTHER COSTS Developer’s Fee $ $ $ $ Consultant Fee $ $ $ $ Operating Reserve $ $ $ $ Contingency $ $ $ $ Relocation Cost $ $ $ $ Marketing & Rent-Up $ $ $ $ Surveys & Soil Borings $ $ $ $ Appraisal Costs $ $ $ $ Market Study $ $ $ $ Environmental Study $ $ $ $ Permits $ $ $ $ Tcac Fees $ $ $ $ Setup & Loan Monitoring Fees $ $ $ $ DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 303 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part III 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 DEVELOPMENT COST ITEM PERCENT AMOUNT COST PER UNIT COST PER SQ FT ELIGIBLE BASIS (Tax Credit Projects) Other:________________ $ $ $ $ Other:________________ $ $ $ $ Other:________________ $ $ $ $ Other:________________ $ $ $ $ Subtotal % $ $ $ $ TOTAL DEVELOPMENT COST 100% $ $ $ $ DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 304 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part III 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Development – Pro Forma DESCRIPTION YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 YEAR 7 YEAR 8 Rental Income $ $ $ $ $ $ $ $ Other Income $ $ $ $ $ $ $ $ Gross Income $ $ $ $ $ $ $ $ Vacancy $ $ $ $ $ $ $ $ Effective Gross Income $ $ $ $ $ $ $ $ Operating Expense $ $ $ $ $ $ $ $ Net Operating Income $ $ $ $ $ $ $ $ Debt Service $ $ $ $ $ $ $ $ Residual Cash $ $ $ $ $ $ $ $ Replacement Reserve $ $ $ $ $ $ $ $ Operating Reserve $ $ $ $ $ $ $ $ Debt Service Coverage $ $ $ $ $ $ $ $ Cumulative Residual $ $ $ $ $ $ $ $ DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 305 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part III 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 DESCRIPTION YEAR 10 YEAR 9 YEAR 11 YEAR 12 YEAR 13 YEAR 14 YEAR 15 Rental Income $ $ $ $ $ $ $ Other Income $ $ $ $ $ $ $ Gross Income $ $ $ $ $ $ $ Vacancy $ $ $ $ $ $ $ Effective Gross Income $ $ $ $ $ $ $ Operating Expense $ $ $ $ $ $ $ Net Operating Income $ $ $ $ $ $ $ Debt Service $ $ $ $ $ $ $ Residual Cash $ $ $ $ $ $ $ Replacement Reserve $ $ $ $ $ $ $ Operating Reserve $ $ $ $ $ $ $ Debt Service Coverage $ $ $ $ $ $ $ Cumulative Residual $ $ $ $ $ $ $ YEARLY INCOME & EXPENSES ASSUMED ANNUAL INCREASES Rental Income: $ Rental & Other Income: % Mortgage Amount: $ Other Income: $ Operating Expenses: % Mortgage Rate: % Operating Expenses: $ Vacancy Losses: % Mortgage Term (Years): Rental Income: $ Number of Units: DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 306 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part IV 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Required Attachments The following items must be attached to this request:  Completed Disclosure Statement of Ownership Interests within the project (Appendix A).  Street map that identifies the project and neighborhood boundaries.  Site development plan for affordable housing units; and  Complete description of financial assistance or incentives including specific terms that are, or will be requested from the City of Chula Vista for the project, if applicable. Certification/Authorization Lauren Seaver , an authorized representative of the developer, certifies that the information contained in this application is true and correct. Authorization is provided to the City of Chula Vista and its Housing Authority to verify information provided in this application, including but not limited to the developer’s credit rating, status and payment history of real estate loans and performance on contracts with third parties. The City/Authority is further authorized to use photocopies of this authorization to obtain third party contractual and credit references and status of the developer’s obligations. The confidentiality of the information you have furnished will be preserved except where disclosure of this information is required by applicable law. Signature.: Date: 8/31/2021 Printed Name: Opportunity Housing Group, Inc. by Lauren Seaver Title: President Address: 550 Hartz Ave. Suite 200 Danville, CA 94526 Telephone No.: 310-699-8404 E-Mail: lseaver@blakegriggs.com FOR DEPARTMENT USE ONLY Date Request Received: Staff Recommendation: Date of Housing Advisory Commission Review: Action on Request by Housing Advisory Commission: Other Comments: DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 307 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part V 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Disclosure Statement Pursuant to City Council Policy 101-01, prior to any action on a matter that requires discretionary action by the City Council, Planning Commission or other official legislative body of the City, a statement of disclosure of certain ownerships, financial interests, payments, and campaign contributions must be filed. The following information must be disclosed: 1. List the names of all persons* having a financial interest in the project that is the subject of the application, project or contract (e.g., owner, applicant, contractor, subcontractor, material supplier). Opportunity Housing Group- Brad Griggs, Brad Blake & Lauren Seaver CSCDA- N/A Governmental Entity Seller- John Hancock Life Insurance Co. 2. If any person* identified in section 1. is a corporation or partnership, list the names of all individuals with an investment of $2000 or more in the entity. Opportunity Housing Group- Brad Griggs, Brad Blake & Lauren Seaver 3. If any person* identified in section 1. is a non-profit organization or trust, list the names of any person who is the director of the non-profit organization or the names of the trustee, beneficiary and trustor of the trust. 4. Please identify every person,* including any agents, employees, consultants, or independent contractors, whom you have authorized to represent you before the City in this matter. Opportunity Housing Group- Brad Griggs, Brad Blake & Lauren Seaver CSCDA- Jon Penkower Ben Haddad & Craig Benedetto- California Strategies DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 308 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part V 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 309 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part V 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Disclosure Statement – Page 27 5. Has any person* identified in 1., 2., 3., or 4., above, or otherwise associated with this contract, project or application, had any financial dealings with an official** of the City of Chula Vista as it relates to this contract, project or application within the past 12 months? ☐ Yes ☒ No If yes, briefly describe the nature of the financial interest the official** may have in this contract. 6. Has any person* anyone identified in 1., 2., 3., or 4., above, or otherwise associated with this contract, project or application, made a campaign contribution of more than $250 within the past twelve (12) months to an official of the City of Chula Vista? ☐ Yes ☒ No If Yes, briefly describe the nature of the financial interest the official** may have in this contract. 7. Has any person* identified in 1., 2., 3., or 4., above, or otherwise associated with this contract, project or application, provided more than $440 (or an item of equivalent value) to an official** of the City of Chula Vista in the past twelve (12) months? (This includes any payment that confers a personal benefit on the recipient, a rebate or discount in the price of anything of value, money to retire a legal debt, gift, loan, etc.) ☐ Yes ☒ No If Yes, which official** and what was the nature of item provided? 8. Has any person* identified in 1., 2., 3., or 4., above, or otherwise associated with this contract, project or application, been a source of income of $500 or more to an official** of the City of Chula Vista in the past twelve (12) months? ☐ Yes ☒ No If yes, which official** and the nature of the item provided? DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 310 of 346 Development Services Department Housing Division Development Processing AFFORDABLE HOUSING APPLICATION | Part V 276 Fourth Avenue  Chula Vista California 91910www.chulavistaca.gov  (619) 691-5047 Disclosure Statement – Page 28 September 1, 2021 Date Signature of Contractor/Applicant Lauren Seaver – Opportunity Housing Group September 1, 2021 Date Signature of Contractor/Applicant Jon Penkower- CSCDA * Person is identified as: any individual, firm, co-partnership, joint venture, association, social club, fraternal organization, corporation, estate, trust, receiver, syndicate, any other county, city, municipality, district, or other political subdivision, or any other group or combination acting as a unit. ** Official includes, but is not limited to: Mayor, Council member, Planning Commissioner, Member of a board, commission, or committee of the City, and City employees or staff members. *** This Disclosure Statement must be completed at the time the project application, or contract, is submitted to City staff for processing, and updated within one week prior to consideration by the legislative body. DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 311 of 346 Opportunity Housing Group, LLC Asset Underwriting Casalago Eastlake 2816 Cielo Circulo, Chula Vista, CA August 31, 2021 Cashflow, taxable income, appreciation and all other investment factors may all vary significantly. All Information contained herein is based on best estimates and is not to be construed as a guaranty. CONFIDENTIAL 8/30/2021 1 ATTACHMENT D DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 312 of 346 DEAL HIGHLIGHTS Casalago Eastlake Date Prepared 8/31/2021 PROJECT SUMMARY Project Name Casalago Eastlake Product Type 2‐story garden/TH Address 2816 Cielo Circulo Total Units 427 City Chula Vista State CA County San Diego RENTS CURRENT LOW MIDDLE MODERATE AFTER MARKET <80% AMI <100% AMI <120% AMI ACQUISITION Rent/Unit 143 units 142 units 142 units RESTRICTED Unit Type Total Units % Avg SF Income <$77,568 Income <$96,960 Income <$116,352 RENT Studio 0 0.0% 0 $0 N/A N/A N/A $0 1‐Bed 79 18.5% 808 $2,535 $2,093 $2,108 $2,118 $2,106 2‐Bed 183 42.9% 1161 $3,126 $2,543 $2,729 $2,726 $2,666 3‐Bed 165 38.6% 1311 $3,427 $2,823 $2,976 $2,999 $2,992 4‐Bed 0 0.0% 0 N/A N/A N/A $0 TOTAL 427 100.0% 1154 $3,133 $2,571 $2,703 $2,722 $2,665 Initial Resident Rent Savings/Mo. Vs. In Place ‐$562 ‐$430 ‐$411 ‐$468 % Savings ‐17.9%‐13.7%‐13.1%‐14.9% Initial Resident Rent Savings/Year ‐$964,431 ‐$731,879 ‐$700,054 ‐$2,396,364 OPERATING EXPENSES Per Unit Total Payroll ($1,655) ($706,775) Administrative ($356) ($151,872) Advertising & Promotion ($194) ($82,780) Repairs & Maintenance ($407) ($173,760) Contract Services ($1,015) ($433,467) Utilities ($895) ($382,353) Turnover ($306) ($130,800) SUBTOTAL CONTROLLABLE ($4,829) ($2,061,807) Insurance ($1,059) ($452,048) Property Management ($541) ($231,026) Bond Admin Expenses (Trustee Fee, Audit & Admin Expenses)($105) $45,000 Capital Reserve Deposit ($800) ($341,600) Direct Assessments & Charges on Tax Bill ($93) ($39,683) SUBTOTAL NON‐CONTROLLABLE ($2,598) ($1,019,357) TOTAL 23.34% ($7,427) ($3,081,164) BONDS Series A Face Value $294,100,000 Capital Reserve 2,400,000$ Coupon 3.50%Debt Service Reserves $14,925,575 Yield to Call 2.875%Extraordinary Reserves $500,000 Reserve Used 0.00%Other Operating Reserves $3,254,067 Reserve Used 0.00%Total Reserves $21,079,642 es B Face Value $6,500,000 Opportunity Housing Group Acquisition Proforma CSCDA Rents Post‐Closing This confidential presentation is furnished by Opportunity Housing Group, LLC (the “Company”) on a confidential basis. This information is confidential, for your eyes only, and may not be shared with others, (other than your employees, representatives) without Company's written permission. By accepting this document, you agree that you will, and will cause its representatives to, use the information only to evaluate its potential interest in investing in the Company's Developments and for no other purpose, and will cause its representatives and advisors not to divulgeany such information to any other party. Any reproduction of this information in whole or in DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 313 of 346 Casalago Eastlake Disposition Analysis for Sale‐ Year 30 NOI‐ Year 30 Trailing 12 Mo. $25,289,260 Assumes 3% restricted rent growth & new regulatory agreement at sale for permanent middle‐income affordability. Adjust NOI for Buyer Prop 13 Taxes ($5,572,000) Adjusted Buyer NOI $19,717,260 Cap Rate Gross Sale Price 4.00% $492,931,504 Less: Sales Cost 1.00% ($4,929,315) Less: Pay down of remaining bond balance ($55,691,463) Net Sale Proceeds to City $432,310,726 DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B 2021/10/26 City Council Post Agenda Page 314 of 346 Annual Operating Cash FlowCasalago EastlakeProforma Date8/31/2021Calendar Year2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036Year #12345678910111213141516Operating Months3 121212121212121212121212121212Opportunity Housing Group Acquisition ProformaINCOMEGross Potential Residential Rent $3,479,992 $13,990,754 $14,265,991 $14,640,592 $15,072,370 $15,524,541 $15,990,277 $16,469,985 $16,964,085 $17,473,007 $17,997,198 $18,537,114 $19,093,227 $19,666,024 $20,256,004 $20,863,685Physical Vacancy‐ Residential ($174,000) ($699,538) ($713,300) ($732,030) ($753,618) ($776,227) ($799,514) ($823,499) ($848,204) ($873,650) ($899,860) ($926,856) ($954,661) ($983,301) ($1,012,800) ($1,043,184)Concessions($17,400) ($69,954) ($71,330) ($73,203) ($75,362) ($77,623) ($79,951) ($82,350) ($84,820) ($87,365) ($89,986) ($92,686) ($95,466) ($98,330) ($101,280) ($104,318)Rent Loss/Bad Debt($104,400) ($366,926) ($178,017) ($73,203) ($75,362) ($77,623) ($79,951) ($82,350) ($84,820) ($87,365) ($89,986) ($92,686) ($95,466) ($98,330) ($101,280) ($104,318)Net Rental Income$3,184,193 $12,854,337 $13,303,344 $13,762,156 $14,168,027 $14,593,068$15,030,860 $15,481,786 $15,946,240$16,424,627 $16,917,366 $17,424,887 $17,947,633 $18,486,062 $19,040,644 $19,611,864Other Income$177,171 $721,924 $743,582 $765,889 $788,866 $812,532 $836,908 $862,015 $887,875 $914,512 $941,947 $970,205 $999,312 $1,029,291 $1,060,170 $1,091,975EFFECTIVE GROSS INCOME $3,361,364 $13,576,262 $14,046,927 $14,528,047 $14,956,895 $15,405,601 $15,867,770 $16,343,803 $16,834,117 $17,339,140 $17,859,314 $18,395,094 $18,946,947 $19,515,355 $20,100,816 $20,703,840EXPENSESPayroll($177,567) ($723,535) ($745,241) ($767,599) ($790,626) ($814,345) ($838,776) ($863,939) ($889,857) ($916,553) ($944,049) ($972,371) ($1,001,542) ($1,031,588) ($1,062,536) ($1,094,412)Administrative($38,156) ($155,473) ($160,138) ($164,942) ($169,890) ($174,987) ($180,236) ($185,643) ($191,213) ($196,949) ($202,858) ($208,943) ($215,212) ($221,668) ($228,318) ($235,168)Advertising & Promotion($20,797) ($84,743) ($87,285) ($89,904) ($92,601) ($95,379) ($98,240) ($101,188) ($104,223) ($107,350) ($110,570) ($113,888) ($117,304) ($120,823) ($124,448) ($128,181)Repairs & Maintenance($43,655) ($177,880) ($183,217) ($188,713) ($194,375) ($200,206) ($206,212) ($212,399) ($218,771) ($225,334) ($232,094) ($239,057) ($246,228) ($253,615) ($261,223) ($269,060)Contract Services($108,902) ($443,746) ($457,058) ($470,770) ($484,893) ($499,440) ($514,423) ($529,856) ($545,752) ($562,124) ($578,988) ($596,358) ($614,248) ($632,676) ($651,656) ($671,206)Utilities($96,061) ($391,420) ($403,163) ($415,257) ($427,715) ($440,547) ($453,763) ($467,376) ($481,397) ($495,839) ($510,714) ($526,036) ($541,817) ($558,071) ($574,813) ($592,058)Turnover($32,862) ($133,902) ($137,919) ($142,056) ($146,318) ($150,708) ($155,229) ($159,886) ($164,682) ($169,623) ($174,711) ($179,953) ($185,351) ($190,912) ($196,639) ($202,538)Insurance($113,570) ($462,768) ($476,651) ($490,950) ($505,679) ($520,849) ($536,474) ($552,569) ($569,146) ($586,220) ($603,807) ($621,921) ($640,578) ($659,796) ($679,590) ($699,977)Property Management($58,824) ($237,585) ($245,821) ($254,241) ($261,746) ($269,598) ($277,686) ($286,017) ($294,597) ($303,435) ($312,538) ($321,914) ($331,572) ($341,519) ($351,764) ($362,317)Bond Admin Expenses (Trustee Fee, Audit & Admin Expenses) ($11,250) ($45,900) ($46,818) ($47,754) ($48,709) ($49,684) ($50,677) ($51,691) ($52,725) ($53,779) ($54,855) ($55,952) ($57,071) ($58,212) ($59,377) ($60,564)Capital Reserve Deposit($85,400) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600)Direct Assessments & Charges on Tax Bill ($9,954) ($40,311) ($41,117) ($41,939) ($42,778) ($43,634) ($44,506) ($45,396) ($46,304) ($47,230) ($48,175) ($49,138) ($50,121) ($51,124) ($52,146) ($53,189)TOTAL EXPENSES($796,996) ($3,238,863) ($3,326,028) ($3,415,726) ($3,506,931) ($3,600,976) ($3,697,824)($3,797,559) ($3,900,266)($4,006,036) ($4,114,959) ($4,227,130) ($4,342,645) ($4,461,604) ($4,584,111) ($4,710,271)Expense Ratio24% 24% 24% 24% 23% 23% 23% 23% 23% 23% 23% 23% 23% 23% 23% 23%Expenses Per Unit($7,466) ($7,585) ($7,789) ($7,999) ($8,213) ($8,433) ($8,660) ($8,894) ($9,134) ($9,382) ($9,637) ($9,900) ($10,170) ($10,449) ($10,736) ($11,031)NET OPERATING INCOME$2,564,368 $10,337,399 $10,720,899 $11,112,321 $11,449,964 $11,804,626$12,169,946 $12,546,244 $12,933,850$13,333,104 $13,744,355 $14,167,964 $14,604,302 $15,053,751 $15,516,705 $15,993,569Yield Before Debt & Reserves 3.31% 3.34% 3.46% 3.59% 3.70% 3.81% 3.93% 4.05% 4.17% 4.30% 4.44% 4.57% 4.71% 4.86% 5.01% 5.16%Investment Income$48,519 $194,077 $194,077 $194,077 $194,077 $194,077 $194,077 $160,108 $143,124 $143,124 $143,124 $143,124 $143,124 $143,124 $143,124 $143,124Series A Bond InterestSeries A Bond Interest ($2,573,375) ($10,293,500) ($10,293,500) ($10,293,500) ($10,291,034) ($10,277,872) ($10,247,033) ($10,045,630) ($9,931,148) ($9,854,589) ($9,761,206) ($9,649,976) ($9,519,830) ($9,369,644) ($9,198,242) ($9,004,393)Capitalized Interest ($2573375) % used: 0.0% $0 $0 $0 $0 $0 $0 $0 $2,573,375 $0 $0 $0 $0 $0 $0 $0 $0Coverage Reserve ($2058700) % used: 0.0% $0 $0 $0 $0 $0 $0 $0 $2,058,700 $0 $0 $0 $0 $0 $0 $0 $0Series A Bond DSCR (incl. Investment Income)Month 11.02 1.02 1.061.10 1.13 1.17 1.21 1.261.32 1.37 1.42 1.48 1.55 1.62 1.70 1.79Payment of Subordinated FeesAsset Management Fee (Project Administrator‐ OHG) ($53,375) ($219,905) ($226,502) ($233,297) ($240,296) ($247,505) ($254,930) ($262,578) ($270,455) ($278,569) ($286,926) ($295,534) ($304,400) ($313,532) ($322,938) ($332,626)Agency Fee (JPA)($62,500) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000)Administration & Authority Reserve Fund % used: 16.1% $76,363 $231,929 $0 $0 $0 $0 $1,605,010 $0 $0 $0 $0 $0 $0 $0 $0 $0Series B Bond InterestSeries B Bond Interest$0 $0 ($144,973) ($527,077) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000)Series A & B Bond DSCR (incl. Investment Income)Month 380.91 0.92 0.95 0.99 1.02 1.05 1.09 1.14 1.19 1.23 1.28 1.34 1.40 1.461.53 1.61Cash Flow After Bond Interest Payments$0 $0 $0 $2,523 $212,710 $573,326 $2,567,069 $6,130,219 $1,975,371 $2,443,070 $2,939,347 $3,465,578 $4,023,196 $4,613,699 $5,238,649 $5,899,674Operating Reserve$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0EXCESS NOI$0 $0 $0 $2,523 $212,710 $573,326 $2,567,069 $6,130,219 $1,975,371 $2,443,070 $2,939,347 $3,465,578 $4,023,196$4,613,699 $5,238,649 $5,899,674Series A Bond Principal RepaymentBeginning Balance$294,100,000Principal Payments‐ From Operating CF $0 $0 $0 ($2,523) ($212,710) ($573,326) ($2,567,069) ($6,130,219) ($1,975,371) ($2,443,070) ($2,939,347) ($3,465,578) ($4,023,196) ($4,613,699) ($5,238,649) ($5,899,674)Principal Payments‐ From Release of Reserves $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0Principal Payments‐ At Disposition $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0Balance Outstanding $294,100,000 $294,100,000 $294,100,000 $294,097,477 $293,884,766 $293,311,440 $290,744,372 $284,614,153 $282,638,782 $280,195,712 $277,256,365 $273,790,787 $269,767,591 $265,153,892 $259,915,244 $254,015,570Series B Bond Principal & Deferred Interest RepaymentBeginning Balance$6,500,000Plus: Deferred Interest$162,500 $650,000 $505,027 $122,923 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0Principal & Deferred Interest Payment‐ From Operating CF $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0Principal & Deferred Interest Payment‐ At Disposition $0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0Balance Outstanding$6,662,500 $7,312,500 $7,817,527 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449Excess Cash Flow & Residual Value (to City) $0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0CONFIDENTIALAnnual Cash Flow8/30/20211 of 2DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B2021/10/26 City Council Post Agenda Page 315 of 346 Casalago EastlakeCalendar YearYear #Operating MonthsOpportunity Housing Group Acquisition ProformaINCOMEGross Potential Residential RentPhysical Vacancy‐ ResidentialConcessionsRent Loss/Bad DebtNet Rental IncomeOther IncomeEFFECTIVE GROSS INCOMEEXPENSESPayrollAdministrativeAdvertising & PromotionRepairs & MaintenanceContract ServicesUtilitiesTurnoverInsuranceProperty ManagementBond Admin Expenses (Trustee Fee, Audit & Admin Expenses)Capital Reserve DepositDirect Assessments & Charges on Tax BillTOTAL EXPENSESExpense RatioExpenses Per UnitNET OPERATING INCOMEYield Before Debt & ReservesInvestment IncomeSeries A Bond InterestSeries A Bond InterestCapitalized Interest ($2573375) % used: 0.0%Coverage Reserve ($2058700) % used: 0.0%Series A Bond DSCR (incl. Investment Income)Month 1Payment of Subordinated FeesAsset Management Fee (Project Administrator‐ OHG)Agency Fee (JPA)Administration & Authority Reserve Fund % used: 16.1%Series B Bond InterestSeries B Bond InterestSeries A & B Bond DSCR (incl. Investment Income)Month 38Cash Flow After Bond Interest PaymentsOperating ReserveEXCESS NOISeries A Bond Principal RepaymentBeginning BalancePrincipal Payments‐ From Operating CFPrincipal Payments‐ From Release of ReservesPrincipal Payments‐ At DispositionBalance OutstandingSeries B Bond Principal & Deferred Interest RepaymentBeginning BalancePlus: Deferred InterestPrincipal & Deferred Interest Payment‐ From Operating CFPrincipal & Deferred Interest Payment‐ At DispositionBalance OutstandingExcess Cash Flow & Residual Value (to City)2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 205117 18 19 20 21 22 23 24 25 26 27 28 29 30 3112 12 12 12 12 12 12 12 12 12 12 12 12 12 9$21,489,595 $22,134,283 $22,798,311 $23,482,261 $24,186,729 $24,912,331 $25,659,700 $26,429,491 $27,222,376 $28,039,047 $28,880,219 $29,746,625 $30,639,024 $31,558,195 $24,288,409($1,074,480) ($1,106,714) ($1,139,916) ($1,174,113) ($1,209,336) ($1,245,617) ($1,282,985) ($1,321,475) ($1,361,119) ($1,401,952) ($1,444,011) ($1,487,331) ($1,531,951) ($1,577,910) ($1,214,420)($107,448) ($110,671) ($113,992) ($117,411) ($120,934) ($124,562) ($128,299) ($132,147) ($136,112) ($140,195) ($144,401) ($148,733) ($153,195) ($157,791) ($121,442)($107,448) ($110,671) ($113,992) ($117,411) ($120,934) ($124,562) ($128,299) ($132,147) ($136,112) ($140,195) ($144,401) ($148,733) ($153,195) ($157,791) ($121,442)$20,200,219 $20,806,226 $21,430,413 $22,073,325 $22,735,525 $23,417,591$24,120,118 $24,843,722 $25,589,034$26,356,705 $27,147,406 $27,961,828 $28,800,683 $29,664,703 $22,831,105$1,124,734 $1,158,476 $1,193,230 $1,229,027 $1,265,898 $1,303,875 $1,342,991 $1,383,281 $1,424,779 $1,467,523 $1,511,548 $1,556,895 $1,603,602 $1,651,710 $1,271,220$21,324,955 $21,964,704 $22,623,645 $23,302,354 $24,001,425 $24,721,468$25,463,112 $26,227,005 $27,013,815$27,824,229 $28,658,956 $29,518,725 $30,404,287 $31,316,415 $24,102,326($1,127,244) ($1,161,062) ($1,195,893) ($1,231,770) ($1,268,723) ($1,306,785) ($1,345,989) ($1,386,368) ($1,427,959) ($1,470,798) ($1,514,922) ($1,560,370) ($1,607,181) ($1,655,396) ($1,274,057)($242,223) ($249,489) ($256,974) ($264,683) ($272,624) ($280,802) ($289,226) ($297,903) ($306,840) ($316,045) ($325,527) ($335,293) ($345,351) ($355,712) ($273,770)($132,027) ($135,988) ($140,067) ($144,269) ($148,597) ($153,055) ($157,647) ($162,376) ($167,248) ($172,265) ($177,433) ($182,756) ($188,239) ($193,886) ($149,222)($277,132) ($285,446) ($294,009) ($302,830) ($311,915) ($321,272) ($330,910) ($340,837) ($351,063) ($361,594) ($372,442) ($383,616) ($395,124) ($406,978) ($313,226)($691,342) ($712,082) ($733,445) ($755,448) ($778,111) ($801,455) ($825,498) ($850,263) ($875,771) ($902,044) ($929,106) ($956,979) ($985,688) ($1,015,259) ($781,383)($609,820) ($628,114) ($646,958) ($666,366) ($686,357) ($706,948) ($728,156) ($750,001) ($772,501) ($795,676) ($819,547) ($844,133) ($869,457) ($895,541) ($689,243)($208,615) ($214,873) ($221,319) ($227,959) ($234,798) ($241,841) ($249,097) ($256,570) ($264,267) ($272,195) ($280,361) ($288,771) ($297,434) ($306,358) ($235,785)($720,977) ($742,606) ($764,884) ($787,831) ($811,466) ($835,810) ($860,884) ($886,710) ($913,312) ($940,711) ($968,932) ($998,000) ($1,027,940) ($1,058,779) ($814,877)($373,187) ($384,382) ($395,914) ($407,791) ($420,025) ($432,626) ($445,604) ($458,973) ($472,742) ($486,924) ($501,532) ($516,578) ($532,075) ($548,037) ($421,791)($61,775) ($63,011) ($64,271) ($65,557) ($66,868) ($68,205) ($69,569) ($70,960) ($72,380) ($73,827) ($75,304) ($76,810) ($78,346) ($79,913) ($61,133)($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($256,200)($54,253) ($55,338) ($56,445) ($57,574) ($58,725) ($59,900) ($61,098) ($62,319) ($63,566) ($64,837) ($66,134) ($67,457) ($68,806) ($70,182) ($53,556)($4,840,194) ($4,973,991) ($5,111,779) ($5,253,678) ($5,399,809) ($5,550,299) ($5,705,279) ($5,864,882) ($6,029,248) ($6,198,518) ($6,372,839) ($6,552,362) ($6,737,242) ($6,927,640) ($5,324,242)23% 23% 23% 23% 22% 22% 22% 22% 22% 22% 22% 22% 22% 22% 22%($11,335) ($11,649) ($11,971) ($12,304) ($12,646) ($12,998) ($13,361) ($13,735) ($14,120) ($14,516) ($14,925) ($15,345) ($15,778) ($16,224) ($16,625)$16,484,762 $16,990,713 $17,511,866 $18,048,677 $18,601,616 $19,171,169$19,757,833 $20,362,122 $20,984,567$21,625,711 $22,286,117 $22,966,363 $23,667,045 $24,388,776 $18,778,0845.32% 5.48% 5.65% 5.83% 6.00% 6.19% 6.38% 6.57% 6.77% 6.98% 7.19% 7.41% 7.64% 7.87% 8.08%$143,124 $143,124 $143,124 $143,124 $143,124 $143,124 $143,124 $143,124 $143,124 $143,124 $143,124 $143,124 $143,124 $143,124 $107,343($8,786,808) ($8,544,135) ($8,274,962) ($7,977,808) ($7,651,126) ($7,293,296) ($6,902,624) ($6,477,335) ($6,015,578) ($5,515,414) ($4,974,816) ($4,391,666) ($3,763,749) ($3,088,752) ($1,843,917)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $01.89 2.01 2.13 2.28 2.45 2.65 2.88 3.17 3.51 3.95 4.51 5.266.33 7.94 10.24($342,605) ($352,883) ($363,469) ($374,374) ($385,605) ($397,173) ($409,088) ($421,361) ($434,002) ($447,022) ($460,432) ($474,245) ($488,473) ($503,127) ($388,665)($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($187,500)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($487,500)1.70 1.80 1.91 2.04 2.18 2.35 2.55 2.78 3.07 3.42 3.864.44 5.23 6.367.85$6,598,473 $7,336,819 $8,116,559 $8,939,619 $9,808,009 $10,723,823 $11,689,245 $12,706,550 $13,778,111 $14,906,399 $16,093,993 $17,343,576$18,657,947 $20,040,021 $15,977,845$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$6,598,473 $7,336,819 $8,116,559 $8,939,619 $9,808,009 $10,723,823$11,689,245 $12,706,550 $13,778,111 $14,906,399 $16,093,993 $17,343,576$18,657,947 $20,040,021 $15,977,845($6,598,473) ($7,336,819) ($8,116,559) ($8,939,619) ($9,808,009) ($10,723,823) ($11,689,245) ($12,706,550) ($13,778,111) ($14,906,399) ($16,093,993) ($17,343,576) ($18,657,947) ($20,040,021) ($14,160,752)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ($63,115,674)$247,417,097 $240,080,278 $231,963,720 $223,024,101 $213,216,092 $202,492,268 $190,803,023 $178,096,473 $164,318,362 $149,411,963 $133,317,970 $115,974,394 $97,316,447 $77,276,426 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ($7,940,449)$7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $7,940,449 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $432,310,726CONFIDENTIALAnnual Cash Flow8/30/20212 of 2DocuSign Envelope ID: 9AC15C25-9077-4133-8617-61508CBA576B2021/10/26 City Council Post Agenda Page 316 of 346 Opportunity Housing Group, LLC Asset Underwriting Casalago Eastlake 2816 Cielo Circulo, Chula Vista, CA September 27, 2021 Cashflow, taxable income, appreciation and all other investment factors may all vary significantly. All Information contained herein is based on best estimates and is not to be construed as a guaranty. CONFIDENTIAL 9/27/2021 12021/10/26 City Council Post Agenda Page 317 of 346 DEAL HIGHLIGHTS Casalago Eastlake Date Prepared 9/27/2021 PROJECT SUMMARY Project Name Casalago Eastlake Product Type 2‐story garden/TH Address 2816 Cielo Circulo Total Units 427 City Chula Vista State CA County San Diego RENTS CURRENT LOW MIDDLE MODERATE AFTER MARKET <80% AMI <100% AMI <120% AMI ACQUISITION Rent/Unit 143 units 142 units 142 units RESTRICTED Unit Type Total Units % Avg SF Income <$77,568 Income <$96,960 Income <$116,352 RENT Studio 0 0.0% 0 $0 N/A N/A N/A $0 1‐Bed 79 18.5% 808 $2,535 $2,093 $2,108 $2,118 $2,106 2‐Bed 183 42.9% 1161 $3,126 $2,543 $2,729 $2,726 $2,666 3‐Bed 165 38.6% 1311 $3,427 $2,823 $2,976 $2,999 $2,992 4‐Bed 0 0.0% 0 N/A N/A N/A $0 TOTAL 427 100.0% 1154 $3,133 $2,571 $2,703 $2,722 $2,665 Initial Resident Rent Savings/Mo. Vs. In Place ‐$562 ‐$430 ‐$411 ‐$468 % Savings ‐17.9%‐13.7%‐13.1%‐14.9% Initial Resident Rent Savings/Year ‐$964,431 ‐$731,879 ‐$700,054 ‐$2,396,364 OPERATING EXPENSES Per Unit Total Payroll ($1,655) ($706,775) Administrative ($356) ($151,872) Advertising & Promotion ($194) ($82,780) Repairs & Maintenance ($407) ($173,760) Contract Services ($1,015) ($433,467) Utilities ($895) ($382,353) Turnover ($306) ($130,800) SUBTOTAL CONTROLLABLE ($4,829) ($2,061,807) Insurance ($1,059) ($452,048) Property Management ($541) ($231,026) Host City Charge ($468) ($200,000) Bond Admin Expenses (Trustee Fee, Audit & Admin Expenses)($105) $45,000 Capital Reserve Deposit ($800) ($341,600) Direct Assessments & Charges on Tax Bill ($93) ($39,683) SUBTOTAL NON‐CONTROLLABLE ($3,066) ($1,219,357) TOTAL 24.85% ($7,895) ($3,281,164) BONDS Series A Face Value $294,100,000 Capital Reserve 2,400,000$ Coupon 3.50%Debt Service Reserves $14,925,575 Yield to Call 2.875%Extraordinary Reserves $500,000 Cap‐I Reserve Used 0.21%Other Operating Reserves $3,803,060 Coverage Reserve Used 0.00%Total Reserves $21,628,635 es B Face Value $6,500,000 Opportunity Housing Group Acquisition Proforma CSCDA Rents Post‐Closing This confidential presentation is furnished by Opportunity Housing Group, LLC (the “Company”) on a confidential basis. This information is confidential, for your eyes only, and may not be shared with others, (other than your employees, representatives) without Company's written permission. By accepting this document, you agree that you will, and will cause its representatives to, use the information only to evaluate its potential interest in investing in the Company's Developments and for no other purpose, and will cause its representatives and advisors not to divulgeany such information to any other party. Any reproduction of this information in whole or in 2021/10/26 City Council Post Agenda Page 318 of 346 Casalago Eastlake Disposition Analysis for Sale‐ Year 30 NOI‐ Year 30 Trailing 12 Mo. $24,926,988 Assumes 3% restricted rent growth & new regulatory agreement at sale for permanent middle‐income affordability. Adjust NOI for Buyer Prop 13 Taxes ($5,480,000) Adjusted Buyer NOI $19,446,988 Cap Rate Gross Sale Price 4.00% $486,174,697 Less: Sales Cost 1.00% ($4,861,747) Less: Pay down of remaining bond balance ($67,144,278) Net Sale Proceeds to City $414,168,671 2021/10/26 City Council Post Agenda Page 319 of 346 Annual Operating Cash FlowCasalago EastlakeProforma Date9/27/2021Calendar Year2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036Year #12345678910111213141516Operating Months2 121212121212121212121212121212Opportunity Housing Group Acquisition ProformaINCOMEGross Potential Residential Rent $2,320,219 $13,975,251 $14,239,434 $14,606,389 $15,035,289 $15,486,347 $15,950,938 $16,429,466 $16,922,350 $17,430,020 $17,952,921 $18,491,508 $19,046,254 $19,617,641 $20,206,171 $20,812,356Physical Vacancy‐ Residential ($116,011) ($698,763) ($711,972) ($730,319) ($751,764) ($774,317) ($797,547) ($821,473) ($846,117) ($871,501) ($897,646) ($924,575) ($952,313) ($980,882) ($1,010,309) ($1,040,618)Concessions($11,601) ($69,876) ($71,197) ($73,032) ($75,176) ($77,432) ($79,755) ($82,147) ($84,612) ($87,150) ($89,765) ($92,458) ($95,231) ($98,088) ($101,031) ($104,062)Rent Loss/Bad Debt($69,607) ($384,090) ($189,637) ($73,032) ($75,176) ($77,432) ($79,755) ($82,147) ($84,612) ($87,150) ($89,765) ($92,458) ($95,231) ($98,088) ($101,031) ($104,062)Net Rental Income$2,123,000 $12,822,522 $13,266,627 $13,730,006 $14,133,171 $14,557,166 $14,993,881 $15,443,698 $15,907,009 $16,384,219 $16,875,746 $17,382,018 $17,903,479 $18,440,583 $18,993,800 $19,563,614Other Income$117,969 $720,148 $741,752 $764,005 $786,925 $810,533 $834,849 $859,894 $885,691 $912,262 $939,630 $967,818 $996,853 $1,026,759 $1,057,561 $1,089,288EFFECTIVE GROSS INCOME$2,240,969 $13,542,672 $14,008,381 $14,494,012 $14,920,098 $15,367,701 $15,828,732 $16,303,594 $16,792,701 $17,296,482 $17,815,377 $18,349,838 $18,900,333 $19,467,343 $20,051,363 $20,652,904EXPENSESPayroll($118,232) ($721,755) ($743,408) ($765,710) ($788,681) ($812,342) ($836,712) ($861,813) ($887,668) ($914,298) ($941,727) ($969,979) ($999,078) ($1,029,050) ($1,059,922) ($1,091,719)Administrative($25,406) ($155,091) ($159,744) ($164,536) ($169,472) ($174,556) ($179,793) ($185,187) ($190,742) ($196,465) ($202,359) ($208,429) ($214,682) ($221,123) ($227,756) ($234,589)Advertising & Promotion($13,848) ($84,535) ($87,071) ($89,683) ($92,373) ($95,144) ($97,999) ($100,939) ($103,967) ($107,086) ($110,298) ($113,607) ($117,016) ($120,526) ($124,142) ($127,866)Repairs & Maintenance($29,067) ($177,443) ($182,766) ($188,249) ($193,897) ($199,714) ($205,705) ($211,876) ($218,232) ($224,779) ($231,523) ($238,468) ($245,622) ($252,991) ($260,581) ($268,398)Contract Services($72,512) ($442,654) ($455,934) ($469,612) ($483,700) ($498,211) ($513,158) ($528,552) ($544,409) ($560,741) ($577,564) ($594,890) ($612,737) ($631,119) ($650,053) ($669,554)Utilities($63,961) ($390,457) ($402,171) ($414,236) ($426,663) ($439,463) ($452,647) ($466,226) ($480,213) ($494,619) ($509,458) ($524,742) ($540,484) ($556,698) ($573,399) ($590,601)Turnover($21,881) ($133,572) ($137,579) ($141,707) ($145,958) ($150,337) ($154,847) ($159,492) ($164,277) ($169,205) ($174,282) ($179,510) ($184,895) ($190,442) ($196,155) ($202,040)Insurance($75,620) ($461,629) ($475,478) ($489,742) ($504,435) ($519,568) ($535,155) ($551,209) ($567,745) ($584,778) ($602,321) ($620,391) ($639,003) ($658,173) ($677,918) ($698,255)Property Management($39,217) ($236,997) ($245,147) ($253,645) ($261,102) ($268,935) ($277,003) ($285,313) ($293,872) ($302,688) ($311,769) ($321,122) ($330,756) ($340,679) ($350,899) ($361,426)Host City Charge($33,333) ($204,000) ($208,080) ($212,242) ($216,486) ($220,816) ($225,232) ($229,737) ($234,332) ($239,019) ($243,799) ($248,675) ($253,648) ($258,721) ($263,896) ($269,174)Bond Admin Expenses (Trustee Fee, Audit & Admin Expenses) ($7,500) ($45,900) ($46,818) ($47,754) ($48,709) ($49,684) ($50,677) ($51,691) ($52,725) ($53,779) ($54,855) ($55,952) ($57,071) ($58,212) ($59,377) ($60,564)Capital Reserve Deposit($56,933) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600)Direct Assessments & Charges on Tax Bill ($6,630) ($40,244) ($41,049) ($41,870) ($42,707) ($43,562) ($44,433) ($45,322) ($46,228) ($47,152) ($48,096) ($49,057) ($50,039) ($51,039) ($52,060) ($53,101)TOTAL EXPENSES($564,141) ($3,435,877) ($3,526,844) ($3,620,586) ($3,715,784) ($3,813,931) ($3,914,960) ($4,018,957) ($4,126,011) ($4,236,210) ($4,349,649) ($4,466,423) ($4,586,631) ($4,710,374) ($4,837,758) ($4,968,889)Expense Ratio25% 25% 25% 25% 25% 25% 25% 25% 25% 24% 24% 24% 24% 24% 24% 24%Expenses Per Unit($7,927) ($8,047) ($8,260) ($8,479) ($8,702) ($8,932) ($9,169) ($9,412) ($9,663) ($9,921) ($10,187) ($10,460) ($10,742) ($11,031) ($11,330) ($11,637)NET OPERATING INCOME$1,676,828 $10,106,794 $10,481,537 $10,873,426 $11,204,313 $11,553,770 $11,913,772 $12,284,636 $12,666,691 $13,060,272 $13,465,728 $13,883,415 $14,313,703 $14,756,969 $15,213,606 $15,684,015Yield Before Debt & Reserves3.24% 3.26% 3.38% 3.50% 3.61% 3.72% 3.84% 3.96% 4.08% 4.21% 4.34%4.47% 4.61% 4.75% 4.90% 5.05%Investment Income$33,288 $199,472 $199,363 $199,363 $199,363 $199,363 $199,363 $199,363 $148,790 $148,790 $148,790 $148,790 $148,790 $148,790 $148,790 $148,790Series A Bond InterestSeries A Bond Interest($1,715,583) ($10,293,500) ($10,293,500) ($10,293,500) ($10,293,396) ($10,288,433) ($10,271,471) ($10,215,348) ($9,970,455) ($9,904,686)($9,822,681) ($9,723,442) ($9,605,926) ($9,469,036) ($9,311,626) ($9,132,493)Capitalized Interest ($2573375) % used: 0.2% $5,467 $29,032 $0 $0 $0 $0 $0 $2,538,876 $0 $0 $0 $0 $0 $0 $0 $0Coverage Reserve ($2058700) % used: 0.0% $0 $0 $0 $0 $0 $0 $0 $2,058,700 $0 $0 $0 $0 $0 $0 $0 $0Series A Bond DSCR (incl. Investment Income)Month 121.001.001.04 1.08 1.11 1.14 1.181.22 1.29 1.33 1.39 1.44 1.51 1.57 1.65 1.73Payment of Subordinated FeesAsset Management Fee (Project Administrator‐ OHG) ($35,583) ($219,905) ($226,502) ($233,297) ($240,296) ($247,505) ($254,930) ($262,578) ($270,455) ($278,569) ($286,926) ($295,534) ($304,400) ($313,532) ($322,938) ($332,626)Agency Fee (JPA)($41,667) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000)Administration & Authority Reserve Fund % used: 25.9% $77,250 $428,107 $110,120 $0 $0 $0 $0 $1,762,064 $0 $0 $0 $0 $0 $0 $0 $0Series B Bond InterestSeries B Bond Interest$0 $0 ($21,018) ($295,992) ($589,917) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000)Series A & B Bond DSCR (incl. Investment Income)Month 460.900.900.93 0.97 1.001.03 1.06 1.101.16 1.201.25 1.301.36 1.42 1.48 1.56Cash Flow After Bond Interest Payments($0) $0 ($0) ($0) $30,067 $317,195 $686,733 $7,465,713 $1,674,570 $2,125,807 $2,604,911 $3,113,229 $3,652,167 $4,223,191 $4,827,832 $5,467,686Operating Reserve$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0EXCESS NOI($0) $0 ($0) ($0) $30,067 $317,195 $686,733 $7,465,713 $1,674,570 $2,125,807 $2,604,911 $3,113,229 $3,652,167 $4,223,191 $4,827,832 $5,467,686Series A Bond Principal RepaymentBeginning Balance$294,100,000Principal Payments‐ From Operating CF $0 $0 $0 $0 ($30,067) ($317,195) ($686,733) ($7,465,713) ($1,674,570) ($2,125,807) ($2,604,911) ($3,113,229) ($3,652,167) ($4,223,191) ($4,827,832) ($5,467,686)Principal Payments‐ From Release of Reserves $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0Principal Payments‐ At Disposition $0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0Balance Outstanding$294,100,000 $294,100,000 $294,100,000 $294,100,000 $294,069,933 $293,752,738 $293,066,005 $285,600,292 $283,925,721 $281,799,914 $279,195,003 $276,081,774 $272,429,608 $268,206,417 $263,378,584 $257,910,898Series B Bond Principal & Deferred Interest RepaymentBeginning Balance$6,500,000Plus: Deferred Interest$108,333 $650,000 $628,982 $354,008 $60,083 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0Principal & Deferred Interest Payment‐ From Operating CF $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0Principal & Deferred Interest Payment‐ At Disposition $0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0Balance Outstanding$6,608,333 $7,258,333 $7,887,315 $8,241,323 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406Excess Cash Flow & Residual Value (to City) $0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0CONFIDENTIALAnnual Cash Flow9/27/20211 of 22021/10/26 City Council Post Agenda Page 320 of 346 Casalago EastlakeCalendar YearYear #Operating MonthsOpportunity Housing Group Acquisition ProformaINCOMEGross Potential Residential RentPhysical Vacancy‐ ResidentialConcessionsRent Loss/Bad DebtNet Rental IncomeOther IncomeEFFECTIVE GROSS INCOMEEXPENSESPayrollAdministrativeAdvertising & PromotionRepairs & MaintenanceContract ServicesUtilitiesTurnoverInsuranceProperty ManagementHost City ChargeBond Admin Expenses (Trustee Fee, Audit & Admin Expenses)Capital Reserve DepositDirect Assessments & Charges on Tax BillTOTAL EXPENSESExpense RatioExpenses Per UnitNET OPERATING INCOMEYield Before Debt & ReservesInvestment IncomeSeries A Bond InterestSeries A Bond InterestCapitalized Interest ($2573375) % used: 0.2%Coverage Reserve ($2058700) % used: 0.0%Series A Bond DSCR (incl. Investment Income)Month 12Payment of Subordinated FeesAsset Management Fee (Project Administrator‐ OHG)Agency Fee (JPA)Administration & Authority Reserve Fund % used: 25.9%Series B Bond InterestSeries B Bond InterestSeries A & B Bond DSCR (incl. Investment Income)Month 46Cash Flow After Bond Interest PaymentsOperating ReserveEXCESS NOISeries A Bond Principal RepaymentBeginning BalancePrincipal Payments‐ From Operating CFPrincipal Payments‐ From Release of ReservesPrincipal Payments‐ At DispositionBalance OutstandingSeries B Bond Principal & Deferred Interest RepaymentBeginning BalancePlus: Deferred InterestPrincipal & Deferred Interest Payment‐ From Operating CFPrincipal & Deferred Interest Payment‐ At DispositionBalance OutstandingExcess Cash Flow & Residual Value (to City)2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 205117 18 19 20 21 22 23 24 25 26 27 28 29 30 3112 12 12 12 12 12 12 12 12 12 12 12 12 12 10$21,436,726 $22,079,828 $22,742,223 $23,424,490 $24,127,224 $24,851,041 $25,596,572 $26,364,470 $27,155,404 $27,970,066 $28,809,168 $29,673,443 $30,563,646 $31,480,555 $26,954,034($1,071,836) ($1,103,991) ($1,137,111) ($1,171,224) ($1,206,361) ($1,242,552) ($1,279,829) ($1,318,223) ($1,357,770) ($1,398,503) ($1,440,458) ($1,483,672) ($1,528,182) ($1,574,028) ($1,347,702)($107,184) ($110,399) ($113,711) ($117,122) ($120,636) ($124,255) ($127,983) ($131,822) ($135,777) ($139,850) ($144,046) ($148,367) ($152,818) ($157,403) ($134,770)($107,184) ($110,399) ($113,711) ($117,122) ($120,636) ($124,255) ($127,983) ($131,822) ($135,777) ($139,850) ($144,046) ($148,367) ($152,818) ($157,403) ($134,770)$20,150,523 $20,755,038 $21,377,690 $22,019,020 $22,679,591 $23,359,979 $24,060,778 $24,782,601 $25,526,079 $26,291,862 $27,080,618 $27,893,036 $28,729,827 $29,591,722 $25,336,792$1,121,967 $1,155,626 $1,190,295 $1,226,003 $1,262,784 $1,300,667 $1,339,687 $1,379,878 $1,421,274 $1,463,912 $1,507,830 $1,553,065 $1,599,656 $1,647,646 $1,410,735$21,272,491 $21,910,666 $22,567,986 $23,245,026 $23,942,376 $24,660,648 $25,400,467 $26,162,481 $26,947,356 $27,755,776 $28,588,449 $29,446,103 $30,329,486 $31,239,371 $26,747,528($1,124,471) ($1,158,205) ($1,192,951) ($1,228,740) ($1,265,602) ($1,303,570) ($1,342,677) ($1,382,958) ($1,424,446) ($1,467,180) ($1,511,195) ($1,556,531) ($1,603,227) ($1,651,324) ($1,413,883)($241,627) ($248,875) ($256,342) ($264,032) ($271,953) ($280,112) ($288,515) ($297,170) ($306,085) ($315,268) ($324,726) ($334,468) ($344,502) ($354,837) ($303,816)($131,702) ($135,653) ($139,723) ($143,914) ($148,232) ($152,679) ($157,259) ($161,977) ($166,836) ($171,841) ($176,997) ($182,306) ($187,776) ($193,409) ($165,599)($276,450) ($284,744) ($293,286) ($302,085) ($311,147) ($320,482) ($330,096) ($339,999) ($350,199) ($360,705) ($371,526) ($382,672) ($394,152) ($405,976) ($347,602)($689,641) ($710,330) ($731,640) ($753,589) ($776,197) ($799,483) ($823,468) ($848,172) ($873,617) ($899,825) ($926,820) ($954,625) ($983,263) ($1,012,761) ($867,138)($608,319) ($626,569) ($645,366) ($664,727) ($684,669) ($705,209) ($726,365) ($748,156) ($770,601) ($793,719) ($817,530) ($842,056) ($867,318) ($893,337) ($764,886)($208,101) ($214,344) ($220,775) ($227,398) ($234,220) ($241,246) ($248,484) ($255,938) ($263,617) ($271,525) ($279,671) ($288,061) ($296,703) ($305,604) ($261,662)($719,203) ($740,779) ($763,002) ($785,893) ($809,469) ($833,753) ($858,766) ($884,529) ($911,065) ($938,397) ($966,549) ($995,545) ($1,025,411) ($1,056,174) ($904,309)($372,269) ($383,437) ($394,940) ($406,788) ($418,992) ($431,561) ($444,508) ($457,843) ($471,579) ($485,726) ($500,298) ($515,307) ($530,766) ($546,689) ($468,082)($274,557) ($280,048) ($285,649) ($291,362) ($297,189) ($303,133) ($309,196) ($315,380) ($321,687) ($328,121) ($334,684) ($341,377) ($348,205) ($355,169) ($301,894)($61,775) ($63,011) ($64,271) ($65,557) ($66,868) ($68,205) ($69,569) ($70,960) ($72,380) ($73,827) ($75,304) ($76,810) ($78,346) ($79,913) ($67,926)($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($341,600) ($284,667)($54,163) ($55,247) ($56,352) ($57,479) ($58,628) ($59,801) ($60,997) ($62,217) ($63,461) ($64,730) ($66,025) ($67,345) ($68,692) ($70,066) ($59,458)($5,103,879) ($5,242,843) ($5,385,897) ($5,533,163) ($5,684,766) ($5,840,834) ($6,001,500) ($6,166,899) ($6,337,172) ($6,512,464) ($6,692,924) ($6,878,703) ($7,069,961) ($7,266,859) ($6,210,921)24% 24% 24% 24% 24% 24% 24% 24% 24% 23% 23% 23% 23% 23% 23%($11,953) ($12,278) ($12,613) ($12,958) ($13,313) ($13,679) ($14,055) ($14,442) ($14,841) ($15,252) ($15,674) ($16,109) ($16,557) ($17,018) ($17,455)$16,168,612 $16,667,824 $17,182,089 $17,711,863 $18,257,611 $18,819,814 $19,398,967 $19,995,582 $20,610,183 $21,243,312 $21,895,526 $22,567,400 $23,259,525 $23,972,511 $20,536,6075.21% 5.37% 5.54% 5.71% 5.88%6.06% 6.25% 6.44% 6.64% 6.84%7.05% 7.27% 7.49% 7.72% 7.94%$148,790 $148,790 $148,790 $148,790 $148,790 $148,790 $148,790 $148,790 $148,790 $148,790 $148,790 $148,790 $148,790 $148,790 $123,992($8,930,378) ($8,703,964) ($8,451,869) ($8,172,649) ($7,864,792) ($7,526,714) ($7,156,760) ($6,753,197) ($6,314,214) ($5,837,915) ($5,322,319) ($4,765,354) ($4,164,855) ($3,518,558) ($2,403,763)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $01.83 1.93 2.05 2.19 2.342.52 2.73 2.98 3.29 3.664.14 4.77 5.62 6.86 8.60($342,605) ($352,883) ($363,469) ($374,374) ($385,605) ($397,173) ($409,088) ($421,361) ($434,002) ($447,022) ($460,432) ($474,245) ($488,473) ($503,127) ($431,850)($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($250,000) ($208,333)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($650,000) ($541,667)1.64 1.73 1.84 1.95 2.092.24 2.42 2.63 2.88 3.193.57 4.06 4.71 5.61 6.80$6,144,419 $6,859,766 $7,615,540 $8,413,630 $9,256,004 $10,144,717 $11,081,909 $12,069,814 $13,110,758 $14,207,165 $15,361,565 $16,576,590$17,854,987 $19,199,616 $17,074,985$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$6,144,419 $6,859,766 $7,615,540 $8,413,630 $9,256,004 $10,144,717 $11,081,909 $12,069,814 $13,110,758 $14,207,165 $15,361,565 $16,576,590$17,854,987 $19,199,616 $17,074,985($6,144,419) ($6,859,766) ($7,615,540) ($8,413,630) ($9,256,004) ($10,144,717) ($11,081,909) ($12,069,814) ($13,110,758) ($14,207,165) ($15,361,565) ($16,576,590) ($17,854,987) ($19,199,616) ($15,321,377)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ($74,693,041)$251,766,479 $244,906,712 $237,291,172 $228,877,543 $219,621,539 $209,476,822 $198,394,913 $186,325,099 $173,214,341 $159,007,176 $143,645,611 $127,069,021 $109,214,033 $90,014,417 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ($8,301,406)$8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 $8,301,406 ($0)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $414,168,671CONFIDENTIALAnnual Cash Flow9/27/20212 of 22021/10/26 City Council Post Agenda Page 321 of 346 Re: Octobcr 15.2020 Roger Davis E roqerdavis@orrick.com D +1 415 773 5758 CSCDA Community Irnprovement ALrthority I 100 K Street Sacramento, CA 95814 CSC DA Contnt Lrn ity I rr provernerrt A Lrthorit), The CSCDA Cornmunity Irrrproverrent Authority ("CSCDA CIA") has beerr lbrmed pursuant to a Joint Exercise of Powers Agreement, dated as of October 15,2020 (the "Agreerueut"), between two origirial metnbers, Yolo County and the City of Woodland (the "Charter Members"). ln acoordance with Section l2 of the Agreernent, additional cities, counties and other local government errtities may .join CSCDA CIA (each a Non-Charter Member or "Additional Met.ttber" and, together with the Charter Members, the "Members"). You l-rave asked whether an Additional Metnber is exposed to liability by virtLre of its decision to becorne a Member of cscDA clA and/or its approval of bonds proposed to be issLred by GSCDA clA. CSCDA CIA is a political subdivision ol'thc State of Califbrnia creatcd under the Calil'ornia Joint Powers Act (Calil'ornia Govemment Code Section 6500 and followirig) (tlie "Act") and the Agreement. Pursuant to the Act (Section 6503.5), a joint powers agreernent ruay, and the Agreetnerrt in Section 3A does, create an entity. CSCDA CIA, tliat is separate fiorn the parties to the agreemerrt. CSCDA CIA lras adopted a policy to not issue bonds or other Ibrnrs of indebtedness for certain types of projects. inclLrding worl<force housing, urrless a public entity in wliich the proposecl Project ("the Pro.ject") is located is a Mernber and the governing body of such Additional Metrber (or Charter Member, as the case may be) approves the issuance of bonds fbr tlre Pro.iect. The Act (Section 6508.1) provides that a joint powers agreer.neltt lray, arrd the Agreement in Sectiorr 3A does, specil'y that the bonds anc'l other debts, Iiabilities or obligations o1'CSCDA CIA do not constitute debts, liabilities or obligations o1'any Mernbers. 416,0-983s-s240 .2 o olnck 2021/10/26 City Council Post Agenda Page 322 of 346 o ornck October 15,2020 Page2 Pursuant to applicable state law, CSCDA CIA policies, and the docurlents providing for the issuance of bonds, the bonds will be issLrcd as limited obligations of CISCIDA CIA, not of any Charter Menrber or Additional Member, ,,rJ p;y;;i" .*r.rv Ir',, of the revenues ,teriu.O n'orn th; Pro.iect being financed. Specifically, Section 8 o1' the Agreernent provides tl-rat "[t]he Bonds, together witli the interest and premiLrrn, if any, thereon, shall not be deerned to constitr"rte a debt ol any Mernber or pledge o1' the faith and credit of the Merrbers...Neither the Members nor...shzrll be obligated to pay the principal of, prerniurn, if any, or interest on the Bonds, or other costs incidental thereto..." (emphasis added). 4 I 60-983s-5240.2 Accordingly, bonds issued for a Project located in the.jurisdiction of a public entity that is or becomes a Merrber and approves issuance ol'the bonds by CSCDA CIA will not be a debt, liability or obligation ol the Member bLrt solely indebtedness ol' CSCDA CIA, lirnited to revenues fl'om that Pro.ject wliicli are pledged and available therefbre, Please do not liesitate to contact me if you have further questions with respect to this matter. 2021/10/26 City Council Post Agenda Page 323 of 346 “Workforce Housing” Project Application Comparison Item Residences at Escaya CMFA Teresina CMFA CasaLago CSCDA Project Team CMFA HomeFed Greystar CMFA Catalyst Housing CSCDA Opportunity Housing Group Greystar Project Location Otay Ranch Village 3 Otay Ranch Village 5 Eastlake III Units 272 440 427 Property Age/Initial Service Date 2019 1999 2013 Existing Restrictions 30 units at 120% AMI 88 units at 50% AMI None Property Profile 20,000 sf of retail space 10,000 sf community purpose facility • Resort style pool and spa with cabanas • Business center/leasing office • Clubhouse with demonstration kitchen • Sunken garden park and greens throughout • TV/lounge areas with fireplaces • Bike storage and repair center • Dog run with pet washing center • BBQ/social areas Tuck-under garages (some with direct entry) • 2 swimming pools • Playground • Clubhouse • Package service • Fitness center • Community BBQ areas • Laundry facility • After hours security • Carport and Garage parking • 2 Resort pools/Spas • Multiple Club Houses • Fitness Center • BBQ / picnic areas • Playground • Package lockers • Views of Lower Otay Lake • Attached Garages Bond Term 30 years 35 years 30 years Property Condition Report Very Good Condition Overall Good Condition Overall Good Condition Proposed Affordable Mix 33.3% at 80 AMI 33.3% at 100 AMI 33.3% at 120 AMI 50% AMI units due to existing low-income deed restriction for 88 units. Remaining 30% at 80 AMI and 30% at 120% AMI 33.3% at 80 AMI (143 units) 33.3% at 100 AMI (142 units) 33.3% at 120 AMI (142 units) Annual Rental Caps 4% 4% Lower of AMI growth or 4% Tenant Profile Current lease terms are 1 year or shorter with associated premiums. 96% occupancy as of April 15, 2021. General Vacancy = 5% Majority of the leases are 12-month lease terms with a small percentage of shorter- term leases (month-to-month) Current Vacancy: 3.3%. Turnover: The property turnover rate over the last 12 months was 30%. 2021/10/26 City Council Post Agenda Page 324 of 346 Existing Tenant Income/Profile 79% of Tenants would qualify at acquisition (per email from Shaun). TBD 72% of current renters will qualify at acquisition Existing (Market) Rent Average One-bed: $2,180 Two-bed: $2,578 Three-bed: $3,576 One-bed: $2,425 Two-bed: $2,809 Three-bed: $3,275 One-bed: $2,535 Two-bed: $3,126 Three-bed: $3,427 Actual Restricted Rent Low <80% AMI: One-bed: $1,804 Two-bed: $2,185 Three-bed: $2,651 Middle <100% AMI: One-bed: $2,079 Two-bed: $2,476 Three-bed: $3,306 Moderate <120% AMI: One-bed: $1,999 Two-bed: $2,423 Three-bed: $3,408 *Utilizing Escaya – JPA Moderate-Income Program Rent Roll Assumptions Summary provided by HomeFed Corp. Low <80% AMI: One-bed: $2,025 Two-bed: $2,408 Three-bed: $2,828 Moderate <120% AMI: One-bed: $2,225 Two-bed: $2,609 Three-bed: $3,075 *Utilized Teresina Exhibit 10-21-21 CMFA Rents. Low <80% AMI: One-bed: $2,093 Two-bed: $2,543 Three-bed: $2,823 Middle <100% AMI: One-bed: $2,108 Two-bed: $2,729 Three-bed: $2,976 Moderate <120% AMI: One-bed: $2,118 Two-bed: $2,726 Three-bed: $2,999 *Utilized Casa Lago Residential Rents Table. See below for more information Average Monthly Reduction in Rents by Income Group Low <80% AMI: One-bed: $376 Two-bed: $393 Three-bed: $925 Middle <100% AMI: One-bed: $101 Two-bed: $102 Three-bed: $270 Moderate <120% AMI: One-bed: $181 Two-bed: $155 Three-bed: $168 Low <80% AMI: One-bed: $400 Two-bed: $401 Three-bed: $447 Middle <120% AMI: One-bed: $200 Two-bed: $200 Three-bed: $200 Low <80% AMI: Monthly: $562 Middle <100% AMI: Monthly: -$430 Moderate <120% AMI: Monthly: -$411 Community Context/Proximity to Other Rental Opportunities Nearest Class A 0.7 mi Salerno FUTURE .1 mi R-19 Village 3 Nearest Class B/C Otay Ranch Village 5- Nearest Class A 1.7 mi in Millenia Nearest Class B/C 2.9 mi Teresina 2021/10/26 City Council Post Agenda Page 325 of 346 1.5 mi Pinnacle Nearest Affordable 1.4 mi Sunrose Future affordable 1 mi V8 Meta Housing Nearest Affordable 1.5 mi The Landings Foregone Property $83,761 $91,201 $196,000 Current Assessed Value $78,750,000 $85,715,488 $155,854,147 Net Sale Proceed to City at Year 30 148,298,777 to $163,658,131 $21,930,365 * cash flow year 30 $432,310,726 30 Year Sales Value $196,178,239 to $212,012,624 $465,475,627 $492,931,504 Annual Host Fee $84,000 with 2% escalator annually $308.82 per unit $92,000 with a 2 % escalator, $209.09 per unit $200,000 2% escalator annually $468.38 per unit Purchase Price $120,000,000 $188,000,000 $283,300,000 Price Per Unit S441,176 $427,272 $663,466 Projected Value When Bond Expires Year 30: $239,922,842 Year 35: $266,690,081 Year 15: $351,495,390 Year 30: $465,475,627 Unavailable 2021/10/26 City Council Post Agenda Page 326 of 346 OHSUSA:757692504.2 RESOLUTION NO._______________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AND AUTHORIZING OF A JOINT EXERCISE OF POWERS AGREEMENT INVOLVING THE CSCDA COMMUNITY IMPROVEMENT AUTHORITY AND THE CASALAGO (EASTLAKE) PROPERTY AND THE RELATED PUBLIC BENEFIT AGREEMENT AND APPROVING THE ISSUANCE OF REVENUE BONDS BY THE AUTHORITY FOR THE PURPOSE OF FINANCING THE ACQUISITION OF THE CASALAGO (EASTLAKE) PROPERTY WHEREAS, pursuant to Chapter 5 of Division 7 of Title 1 of the Government Code of the State of California (the “Act”), certain public agencies (the “Members”) have entered into a Joint Exercise of Powers Agreement Relating to the California Statewide Communities Development Authority (“CSCDA”), dated as of October 15, 2020 (the “Agreement”), in order to form the CSCDA Community Improvement Authority (the “Authority”), for the purpose of promoting economic, cultural and community development, and in order to exercise any powers common to the Members or granted by the Act, including by the issuance of bonds, notes or other evidences of indebtedness; and WHEREAS, the City of Chula Vista (the “City”), has determined that it is in the public interest and for the public benefit that the City become an Additional Member of the Authority pursuant to Section 12 of the Agreement solely in order to fund the acquisition of the CasaLago (Eastlake) (“CasaLago”) property by the Authority; and WHEREAS, the Authority is authorized to issue and sell revenue bonds for the purpose, among others, of financing or refinancing the construction, acquisition, and rehabilitation of capital projects, including the CasaLago property; and WHEREAS, the Authority proposes to grant to the City, inter alia, in connection with the financing of the middle-income rental housing Project (“Workforce Housing Project”) on terms acceptable to the City at the CasaLago property the right to cause the Authority to sell the CasaLago property, starting upon the date fifteen (15) years from the issuance of the Bonds pursuant to a Public Benefit Agreement (the “Public Benefit Agreement”), by and betw een the Authority and the City, a draft form of which has been filed with the City Clerk; and WHEREAS, Authority warrants that the issuance of Bonds shall be subject to the approval of the Authority of all financing documents relating thereto to which the Authority is a party and that City shall have no responsibility or liability whatsoever with respect to the Bonds; and WHEREAS, Authority warrants, that the adoption of this Resolution shall not obligate the City or any department thereof to (i) provide any financing to acquire or construct any Project or any refinancing of any Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, construction, rehabilitation or operation of any Project; (iii) make any contribution or advance any funds whatsoever to the Authority; or (iv) except as provided in this Resolution, take any further action with respect to the Authority or its membership therein; and 2021/10/26 City Council Post Agenda Page 327 of 346 2 OHSUSA:757692504.2 WHEREAS, the City Council’s Workforce Housing Policy, requires, inter alia, that the proposed JPA must be reviewed by the Housing Advisory Commission, that a third-party review, as a minimum, the financial aspects of the proposal be conducted, and in this proposal said requirements were not met given that Authority has a date by which the purchase agreement must be completed; and WHEREAS, the City Council’s Workforce Housing Policy, authorizing a waiver of its required terms based upon finding by the City Council; and WHEREAS, it is in the public interest and for the public benefit that the City Council approve the issuance of the Bonds by the Authority for the aforesaid purposes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, as follows: Section 1. That the foregoing recitals are true and correct. Section 2. That the City hereby requests to become an Additional Member of the Authority pursuant to Section 12 of the Agreement solely to finance the acquisition of the CasaLago property. The Agreement is hereby approved, and the City Manager is authorized to execute said agreement and the City Clerk or such Clerk’s designee is hereby authorized and directed to attest thereto. Section 3. That the City Manager is authorized to execute a Public Benefit Agreement on terms acceptable to the City Manager and in substantially in the form presented with such changes as may be requested or required by the City Manager or City Attorney (and subject to further negotiation as needed). Section 4. That the City Council hereby approves the issuance of Bonds by the Authority to finance the acquisition of the CasaLago property. Section 5. That the City approved this Resolution because Authority warrants that the issuance of Bonds shall be subject to the approval of the Authority of all financing documents relating thereto to which the Authority is a party and that City shall have no responsibility or liability whatsoever with respect to the Bonds. Section 6. That the City approved this Resolution because Authority warrants that the adoption of this Resolution shall not obligate the City or any department thereof to (i) provide any financing to acquire or construct any Project or any refinancing of any Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, construction, rehabilitation or operation of any Project; (iii) make any contribution or advance any funds whatsoever to the Authority; or (iv) except as provided in this Resolution, take any further action with respect to the Authority or its membership therein. Section 7. That the City Council finds that a waiver of the above detailed actions required to be completed as part of the evaluation process set forth in the City Council’s Workforce 2021/10/26 City Council Post Agenda Page 328 of 346 3 OHSUSA:757692504.2 Housing Policy is necessary to allow Authority to timely complete their sale agreement and therefore the City Council finds the aforementioned requirements may be waived. Section 8. That the executing officers(s), the City Clerk and all other proper officers and officials of the City are hereby authorized to execute such other agreements, documents, and certificates, and to perform such other acts and deeds, as may be necessary or convenient to implement the purposes of this Resolution and the transactions herein authorized. Section 9. That the City Clerk shall forward a certified copy of this Resolution and an originally executed Agreement to the Authority: CSCDA Community Improvement Authority 1100 K Street, Suite 101 Sacramento, California 95814 Attention: Chair Section 10. That this Resolution shall take effect upon its passage and execution of the attendant Public Benefit Agreement by the Authority and City Manager on terms acceptable to the City Manager. Presented by Approved as to form by Tiffany Allen Glen R. Googins Director of Development Services City Attorney 2021/10/26 City Council Post Agenda Page 329 of 346 City of Chula Vista Fire Department Ambulance Transport System System Update April 9, 2021 –October 9, 2021 October 27, 2021 12021/10/26 City Council Post Agenda Page 330 of 346 Ambulance Transport System (ATS) Overview January 2020 –Council Approved ATS •Independent Study •System Options May 2020 –CVFD Hosted Virtual Public Workshop May 2020 –Council Approved: •Partner Contracts •Capital Purchases •Personnel Hiring June 2020 – •Measure A COC Approves Temporary Startup Costs Loan •Council Approved Measure A Temporary Start Costs Loan October 27, 2021 | # of #2021/10/26 City Council Post Agenda Page 331 of 346 ATS Overview (continued…) October 2020 –Partner Agency Contracts Finalized February 2021 –Capitol Equipment Purchased, Outfitted, and Received by the city March 2021 –ATS Personnel Hired & Trained April 9, 2021 @ 7:30 am –City Assumed ATS Services October 27, 2021 | # of #2021/10/26 City Council Post Agenda Page 332 of 346 ATS Goals Service Delivery Improvement •Ability to position ambulances for best performance in our service area •Responding ambulance units need to be stationed and originate from within the Service Area •Balanced response times throughout the service area •Increase ambulance unit hours to meet projected demand •Provide greater efficiency for dispatching ambulance units and unify use of radio communications and information technology •Unified medical direction and continuity of patient care •Improved data access and analytics October 27, 2021 | # of #2021/10/26 City Council Post Agenda Page 333 of 346 ATS Goals (continued…) Service Cost Improvement •Reduce base rate cost and minimize fluctuations •Leverage federal reimbursements of $3.5 million •Reinvestment of revenues into system October 27, 2021 | # of #2021/10/26 City Council Post Agenda Page 334 of 346 ATS Compliance Requirements Bonita Fire Protection District •All EMS Calls for Service Within 12 Minutes @ 90% Chula Vista •ALS EMS Calls for Service Within 12 Minutes @ 90% •BLS EMS Calls for Service Within 20 Minutes @ 90% Imperial Beach •ALS EMS Calls for Service Within 12 Minutes @ 90% •BLS EMS Calls for Service Within 20 Minutes @ 90% October 27, 2021 | # of #2021/10/26 City Council Post Agenda Page 335 of 346 ATS Performance Comparison October 27, 2021*April 9, 2021 excluded due to commingling of data on this overlap day of transfer of services.7 Previous Contractor CVFD ATS Oct 8, 2020 to Apr 8, 2021 Apr 10, 2021 to Oct 10, 2021 Total Calls for Service 8032 8971 11.7%939 ALS Calls for Service w/in 12 Minutes @ 90%88.9%95.6%7.5%6.6% BLS Calls for Service w/in 20 Minutes @ 90%89.3%98.2%9.9%8.9% Delta %Delta Count 2021/10/26 City Council Post Agenda Page 336 of 346 ATS Performance Comparison October 27, 2021*April 9, 2021 excluded due to commingling of data on this overlap day of transfer of services.8 Previous Contractor CVFD ATS Oct 8, 2020 to Apr 8, 2021 Apr 10, 2021 to Oct 10, 2021 Total Calls for Service 8032 8971 11.7%939 ALS Calls for Service Average Response Time 0:08:23 0:05:54 -29.6%0:02:29 BLS Calls for Service Average Response Time 0:13:29 0:07:35 -43.8%0:05:54 System Overload - Requires Mutual Aid 860 56 -93.5%804 Greater than 20 Minute Response Time 45 40 -11%5 Delta %Delta Count 2021/10/26 City Council Post Agenda Page 337 of 346 ATS Comparison by Fire Station October 27, 2021 9 Previous Contractor CVFD ATS Oct 8, 2020 to Apr 8, 2021 Apr 10, 2021 to Oct 10, 2021 Total Calls for Service 8032 8971 Bonita FS38 95.9% Imperial Beach FS39 93.4% Chula Vista FS1 93.5%96.0% Chula Vista FS2 94.6%96.8% Chula Vista FS3 90.9%95.4% Chula Vista FS4 88.2%94.0% Chula Vista FS5 89.2%96.6% Chula Vista FS6 79.6%93.5% Chula Vista FS7 82.1%96.8% Chula Vista FS8 67.5%91.2% Chula Vista FS9 89.7%97.5% Chula Vista FS10 64.8%90.3% 2021/10/26 City Council Post Agenda Page 338 of 346 Billing Rates October 27, 2021 | # of # Base Rate Comparison Previous Contractor (Effective dates varies) Current ATS System (4/9/2021-10/9/2021)Delta $ Base Rate (previous contractor 2020)3,881.56$ 2,800.00$ (1,081.56)$ Ancillary Fees Oxygen (previous contractor 2019)156.54$ 104.70$ (51.84)$ Mileage/mile (previous contractor 2019)43.33$ 41.73$ (1.60)$ Night Charge (previous contractor 2019)155.09$ 76.60$ (78.49)$ Gross Billing per Transport Not Provided 3,184.97$ - Net Billing per Transport Not Provided 1,352.88$ - 2021/10/26 City Council Post Agenda Page 339 of 346 ATS Payor Mix October 27, 2021 | # of # Payor Mix -Estimated for One Year Number of Transports Total Medicare 7,051 41.00% MediCal 4,729 27.50% Commercial 3,267 19.00% Private 2,149 12.50% Total 17,196 100% Current Payor Mix -4/9/2021-10/9/2021 Number of Transports Total Medicare 3,792 40.41% MediCal 2,733 29.12% Commercial 1,434 15.28% Private 1,425 15.19% Total 9,384 100% 2021/10/26 City Council Post Agenda Page 340 of 346 Billing & Collections Net payments for 4/9/2021-9/30/2021 is $3,261,021.66 Collection rate for period is 25.54%, meeting expectations for one-time ramp up period Federal reimbursements •The City has just received its first invoice for the QAF program, and we are awaiting our first enhanced revenue from MediCal October 27, 2021 | # of #2021/10/26 City Council Post Agenda Page 341 of 346 Billing & Collections (continued…) Factors affecting collection rate: •Medicare application approved on August 13, 2021 •MediCal application approved on August 10, 2021 •Collection rate includes transports billed but still outstanding due to recent application approval •Combined makes up 69% of current payor mix October 27, 2021 | # of #2021/10/26 City Council Post Agenda Page 342 of 346 Average Transports Per Day Original Projected Transports per day: 48 Actual Transport Averages: -July Average per Day: 51.5 -August Average per Day: 57.1 -September Average per Day: 52.7 6 Month Average per Day: 52.2 October 27, 2021 | # of #2021/10/26 City Council Post Agenda Page 343 of 346 Financial Status October 27, 2021 | # of # FY21 Total FY22 July FY22 August FY22 September Cash In Cash from BOFA Loan 4,478,283.69 - - - Cash from Measure A Loan 3,209,317.49 - - - Cash from Billing Collections 393,186.91 802,423.88 1,123,135.57 942,275.30 Total Cash In 8,080,788.09 802,423.88 1,123,135.57 942,275.30 Cash Out Personnel 1,455,289.00 583,448.77 431,026.86 601,284.45 Supplies & Services 1,452,149.00 83,119.33 84,392.45 179,013.71 Capital 4,542,937.00 - - - Other 257,135.00 464,055.77 - - Total Cash Out 7,707,510.00 1,130,623.87 515,419.31 780,298.16 Total Cash Over/(Under)373,278.09 (328,199.99) 607,716.26 161,977.14 Cumulative Cash Over/(Under)373,278.09 45,078.10 652,794.36 814,771.50 2021/10/26 City Council Post Agenda Page 344 of 346 Additional Information •How many government providers of EMS have moved from a private to public service delivery model. •FRALS-EMS System •Staffing •Overtime •Technology •Mutual Aid •Medical protocols are unchanged October 27, 2021 | # of #2021/10/26 City Council Post Agenda Page 345 of 346 ATS Overview Conclusion Questions… October 27, 2021 | # of #2021/10/26 City Council Post Agenda Page 346 of 346