HomeMy WebLinkAbout2021-10-22 CSC Special Agenda Packet
Date:October 22, 2021
Time:8:00 a.m.
Location:City Hall, Bldg. #C, Conference Room B-129
276 Fourth Avenue, Chula Vista
Welcome to your Civil Service Commission Meeting
The Civil Service Commission has transitioned back to holding live, in-person meetings.
Public Comments: Public comments may be submitted to the Civil Service Commission in the
following ways:
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at the time and location specified on this agenda to make your comments. Please visit
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protocols.
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to Civil Service Commission, 276 Fourth Ave, Chula Vista, CA 91910. Please send
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Accessibility: Individuals with disabilities are invited to request modifications or accommodations in
order to access and/or participate in a Civil Service Commission meeting by contacting the Human
Resources Department Staff at CSC@chulavistaca.gov (California Relay Service is available for
the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting.
Pages
1.CALL TO ORDER
2.ROLL CALL
Commissioners Carbuccia, Sepulveda, Co-Chair Fish and Chair Gersten
3.ACTION ITEMS
The Item(s) listed in this section of the agenda will be considered individually by
the Commission and are expected to elicit discussion and deliberation. If you
wish to speak on any item, please fill out a "Request to Speak" form and submit
it to the Secretary prior to the meeting.
3.1.CONSIDERATION TO APPROVE THE ADDITION OF THE
FOLLOWING CLASSIFICATION TO THE CLASSIFICATION PLAN PER
THE CIVIL SERVICE RULE 1.02 A (3)
3
Building Services Manager (MM)
Staff Recommendation: Approve the new classification
OTHER BUSINESS
4.STAFF COMMENTS
5.CHAIR'S COMMENTS
6.COMMISSIONERS' COMMENTS
7.ADJOURNMENT
to the regular meeting on November 4, 2021, at 5:15 p.m.
Materials provided to the Civil Service Commission related to any open-session
item on this agenda are available for public review by contacting the Human
Resources Department at CSC@chulavistaca.gov.
2021/10/22 CSC Agenda Page 2 of 7
CITY OF CHULA VISTA
DRAFT
BUILDING SERVICES MANAGER
DEFINITION
To plan, organize and direct the activities of the Project Management section of the Public Works
Department ; oversee, supervise and coordinate the management of all stages of building projects,
including capital improvement projects; to coordinate assigned activities with various divisions,
outside agencies, and the general public; to provide highly responsible and complex staff assistance
to senior management ; and to perform related work as assigned .
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Assistant Director of Public Works.
Exercises direct supervision over assigned personnel.
ESSENTIAL FUNCTIONS – Functions may include, but are not limited to, the following:
Plan, organize and direct the activities of the Project Management section of the Public Works
Department ; oversee the work of staff assigned to supervise and coordinate management of all stages
of building projects, including capital improvement projects.
Participate in the selection of staff; coordinate and/or provide staff training; prepare deployment
schedules and set priorities; review and evaluate employees work pe rformance; work with
employees to correct deficiencies; recommend discipline as required; plan, communicate, delegate
and monitor a variety of concurrent projects, prepare, maintain and interpret records and reports.
Make decisions, recommend and implement section goals and objectives; develop standard
operating procedures, establish performance standards and methods; develop and implement policies
and procedures; assist in the preparation and administration of section budget regarding anticipated
staffing, program expenditures and revenues, equipment, materials and supply requirements;
requisition or direct the requisitioning of materials, supplies and equipment as required.
Manage contract work involved in the construction and renovation of City buildings, facilities, and
parks; manage and prioritize workload to ensure completion within established time schedule;
ensure that construction or renovation work is being completed according to approved plans and
contract specifications.
Administer construction contracts with general contractors and subcontractors.
Coordinate and participate in special inspections through various stages of construction.
2021/10/22 CSC Agenda Page 3 of 7
CITY OF CHULA VISTA
Building Services Manager
2
Maintain records for each project; research and provide reports on said projects and coordinate with
other City departments.
Research, develop and administer revenue sources, prepare associated reports.
Ensure compliance with Department of Industrial Relations (DIR) and prevailing wage
requirements, file related reports and maintain accurate records.
Monitor work sites and ensure adherence to safe work practices and procedures.
Conduct and represent the City at meetings and make presentations as required.
Participate in the development of various grant project proposals and implementat ion; assist in
writing grants for capital improvement and major maintenance projects providing cost estimates.
Provide technical assistance to City staff as necessary.
Review contracts related to the section's area of responsibility and make recommendat ions as
necessary; approve and evaluate consultant and contractor pay requests.
Resolve difficult situations requiring diplomacy and tact.
Oversee and track all requests for information (RFIs) documents, change orders, architectural
supplemental instruction (ASIs), and all correspondence relating to each project.
Perform quality control inspections on contract construction work in relation to public buildings
and/or equipment; complete related work as required within specific time frames.
Conduct and attend weekly meetings with project team to verify the projects schedule and review
any work change orders that may affect the outcome of the projects.
Coordinate with the Building Division of the Development Services Department to ensure that all
building plans and specifications are in compliance with all State and local building regulations;
ensure contractor compliance with various government building regulations.
Prepare or oversee the preparation of bid specifications, requests f or proposals and contracts.
Participate in the preparation and writing of Council agenda statements.
Participate in the preparation of the CIP (Capital Improvement Project) budget; prepare cost
estimates for budget recommendations and monitor and control expenditures.
Answer questions and provide information to the public; investigate complaints and recommend
corrective action as necessary to resolve complaints.
2021/10/22 CSC Agenda Page 4 of 7
CITY OF CHULA VISTA
Building Services Manager
3
Operate City vehicles skillfully and safely.
Build and maintain positive working relationsh ips with co-workers, other employees, and the
public using principles of good customer service.
Perform other related duties as assigned.
MINIMUM QUALIFICATIONS
Knowledge of :
Principles and practices of building contract administration.
Principles of project management.
Principles and practices of supervision, training, and performance evaluation.
Current methods of building construction and related trade work; g eneral knowledge of fire
codes.
Pertinent local, State, and Federal rules, regulations and laws including storm water
regulations, and mitigation measures regarding hazardous conditions such as asbestos and
the handling of potentially dangerous materials.
Current methods of evaluating the need for building renovations or altera tions.
Operations, services, and activities related to the maintenance and repair of municipal
buildings, facilities, and grounds.
American with Disabilities Act (ADA) Standards
Planning, scheduling, and estimating construction costs.
Principles and practices of work safety.
Computer equipment and software applications related to area of assignment.
Ability to:
Plan, assign, direct, and supervise the work of subordinates.
Train, motivate, and evaluate assigned personnel.
2021/10/22 CSC Agenda Page 5 of 7
CITY OF CHULA VISTA
Building Services Manager
4
Effectively communicate orally and in writing, technical information and decisions to
contractors, architects, engineers, and the public
Analyze situations accurately and exercise sound judgment in adopting effective courses
of action.
Organize, implement, and direct the building projects operations and activities.
Review and interpret building plans and specifications, codes, and local construction
regulations.
Operate City vehicles observing legal and defensive driving practices.
Interpret ambiguities between the plans and specifications that may arise while in the field.
Administer contracts, read plans, and interpret specifications.
Evaluate the need for building renovations or alterations.
Assist in the development and monitoring of an assigned program budget.
Develop and recommend policies and procedures related to assigned operations.
Explain pertinent City and department policies and procedures.
Operate City vehicles observing legal and defensive driving practices.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of
work.
Work with various cultural and ethnic groups in a tactful and effective manner.
Experience and Training
Any combination of experience and training that would likely provide the required knowledge
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Five years of increasingly responsible experienc e in the construction of complex
building projects as a project manager or superintendent, including two years of
supervisory experience.
2021/10/22 CSC Agenda Page 6 of 7
CITY OF CHULA VISTA
Building Services Manager
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Training:
Equivalent to an Bachelor’s Degree from an accredited college or university with
major course work in project management, civil engineering, architecture, or a closely
related field.
License or Certificate:
Possession of a valid California driver’s license.
PHYSICAL DEMANDS
On a continuous basis, sit at desk, stand, or walk for long periods of time; step over exposed
footing, climb down into open areas to inspect plumbing pipes and connections; perform simple
grasping and fine manipulations; use telephone, and write or use a keyboard to communicate
through written means; and lift or carry weight of 50 pounds or less. See in the normal vision
range with or without correction to read typical business documents, computer screens, blueprints,
and drafting plans; hear in the normal range with or without correction.
WORKING ENVIRONMENT
Primary work is in the field and involves exposure to the external environment when going to
outlying offices, or performing fieldwork as described above. Some of the work is performed
indoors in a carpeted and air-conditioned office environment with fluorescent lighting and
moderate noise level. Work is frequently disrupted by the need to respond to in -person and
telephone inquiries.
10/21
2021/10/22 CSC Agenda Page 7 of 7