HomeMy WebLinkAboutReso 2003-398RESOLUTION NO. 2003-398
RESOLUTION OF ~ CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING THE CHULA VISTA POLICE
DEPARTMENT'S RECORD DESTRUCTION PROCEDURE
WHEREAS, a recent audit of the Police Department's Records Destruction Procedure
was conducted; and
WHEREAS, the audit identified many records that have been accumulating that are, by
law, not required to be retained; and
WHEREAS, Government Code Section 34090 provides that the head of a City
department may destroy certain city records, documents, or instruments under his charge,
without duplication, with approval of the City Council by resolution and with the written consent
of the City Attorney; and
WHEREAS, as the accumulation of the records has become burdensome, the Police
Department is recommending the implementation of the following amendment to the Record
Destruction Procedure:
The following records will be retained for six (6) years and then may subsequently be
destroyed:
2.
3.
4.
Complaints against Police Officers, including all investigation documentation.
Reports.
Witness statements.
Findings, and any other portion of the disciplinary package relating to complaints
against Police Officers.
WHEREAS, there is no fiscal impact to the general fund:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of the City of
Chula Vista that the Police Depa~h~ent's Record Destruction Procedure has been amended.
Presented by
Police Chief
Approved as to form by
Ann Moore
City Attorney
Resolution 2003-398
Page 2
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 16th day of September, 2003, by the following vote:
AYES:
Councilmembers:
Davis, McCann, Rindone, Salas and Padilla
NAYS:
Councilmembers: None
ABSENT:
ATTEST:
Councilmembers:
None
'SStephen C. l~adilla, Mayor
Su~an Bigelow, CMC, City"121erk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2003-398 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 16th day of September, 2003.
Executed this 16th day of September, 2003.
Susan Bigelow, CMC, City Clerk