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HomeMy WebLinkAboutItem C - Presentation Agenda City Council Meeting, May 18, 2021Cristina Hernandez, City Clerk AnalystCity Council Meeting, May 18, 2021Cristina Hernandez, City Clerk Analyst RedesignAgenda Redesign Background Implementation will include City Council and all Boards & Commissions. .eSCRIBEusing Boards & Commissions began using and publishing the agenda and minutes March 2021: won the bid and City Council approved the agreement.eSCRIBEFall 2020: Council and Board & Commission agendas.RFP issued seeking an agenda management system to manage better City April 2020: agendas from other agencies. City Clerk staff began intensive research on agenda best practices, reviewing July 2019:  Outreach & Research Attending plain language and business writing trainingDiscussing agendas with other agencies and networkingBoard & Commission members and City Council agenda subscribers surveyDirect community feedbackHarvard Bloomberg group feedbackReviewing agendas from other agenciesAttending plain language and business writing trainingDiscussing agendas with other agencies and networkingBoard & Commission members and City Council agenda subscribers surveyDirect community feedbackHarvard Bloomberg group feedbackReviewing agendas from other agenciesOutreach & Research Agenda Redesign Once approved, minutes will also be available in PDF and HTMLAgenda available in Spanish in PDFPublic commenting and item attachments are available directly on the HTML agendaAvailable in PDF and HTML formatsA new glossary of terms and agenda categoriesDetailed text of what staff is recommending to City CouncilShorter and more direct item titlesThe new format will be effective the 5/25/2021 City Council agendaOnce approved, minutes will also be available in PDF and HTMLAgenda available in Spanish in PDFPublic commenting and item attachments are available directly on the HTML agendaAvailable in PDF and HTML formatsA new glossary of terms and agenda categoriesDetailed text of what staff is recommending to City CouncilShorter and more direct item titlesThe new format will be effective the 5/25/2021 City Council agendaAgenda Redesign Chulavistaca.gov/councilmeetingsChulavistaca.gov/councilmeetings Glossary WebsiteAgenda Text Glossary www.chulavistaca.gov/councilmeetingswww.chulavistaca.gov/councilmeetings Item Titles, Description, & Actions NEWCURRENT Item Titles, Description, & Actions HTML AgendaColor coded-Email shortcuts-Hyperlinks-HTML AgendaColor coded-Email shortcuts-Hyperlinks- HTML Agenda Helpful Icons-Color coded-HTML Agenda Helpful Icons-Color coded- Attachments Select the item to view attachmentsEasily accessible on the HTML agendaPaper clip icon next to each item with attachmentsSelect the item to view attachmentsEasily accessible on the HTML agendaPaper clip icon next to each item with attachmentsAttachments Public eComment View other comments submittedClick on the orange “leave comment”Click on the item to submit an electronic commentView other comments submittedClick on the orange “leave comment”Click on the item to submit an electronic commentPublic eComment Live and Archived VideoLive and Archived Video Final MinutesTimestamps-eComments-Attachments-HTML & PDF-Final MinutesTimestamps-eComments-Attachments-HTML & PDF- Agenda Redesign Continuous ImprovementContinuous Improvement chernandez@chulavistaca.govCristina Hernandez, City Clerk Analyst Agenda Redesign