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IPP
Complexity
z4 hour operation
7 different bargaining
groups
5 different types of work
schedules
NO
IPP
Volume
3z7 PD employees
500 overtime slips
z5o leave slips
1 , 000 + manual data
entries
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Efficient, accurate and
timely processing of
Police Department
Payroll
$ Inefficiency
Multiple handoffs, verification, sorting
$ Inaccuracy
Data entry errors cause re-work
Late Submittals of Leave Slips
Tracking down slips creates over-
production
� Efficiency
Process Time - � 7% improvement
From 62 hours to 51 hours
Lead Time - 40% improvement
0 From 142 hours to 85 hours
$ Accuracy
Complete and Accurate
5% Error Rate to i % Error Rate
Timely Submittals
0 % of Late Leave Slips — 47%
improvement
15% late slips to 8% late slips
� Freed Capacity
c") Freed up o .14 FTE
Equates to ii hours per pay period
or zgi hours per year
c") Freed capacity does not equal free
time
= Represents time now available for
other tasks
Countermeasures
Positive Results
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Accuracy
Improved payroll submittal
deadlines within Department
Color code overtime sheets for
grants
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Analyzing Late Leave Slips
Leave H Unit Type, of Late 111 from Patrol
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Sick Leave Notification
x D-5i43(REV,11196)
CITY QP CHIULA VISTA
POLICE DEPARTMENT
EMPLOYEE ABSENCE MEMO
NAMENiftn DIVISIIO
IMMEDIATE10=*0
SUPERVISOR no IWATCV
REASON FOR
ABSENCE ry
ct
DATE ESTIMATED
ABSENT.
ABSENT DURATION
DATE AND REPORTED
TIME REPORTED BY
If I
REPORT RECEIVED Bl( 7t) NOW RECEIVED
(Make in duplicate - one copy to Immediate Supervisor, one to Capt.)
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Updated Form
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CHULA VISTA IPOLICE DE PARTht!E T' Fbd
EMPLOYEE, ABSENCE FORM yen ed
EIMPLO,YEE FULL I ,A E IIUMEERGI TE UPEPVI°S FS'
I¢14IT I TEAM#(fix°Patrol) WORK HOURS d,,4 DdGG..16 GG
REA50K PEIP ABSENCE
DATE AEISE'NT ESTI RATE L'GUIRATH-D)N
CRATE TIME REPORTED
REPORT RECEIVES BY HOIN IRECEIVE-1D]
FCe.L'X,PATCH,LR=1E ONLY
F'N PAYR OLL USE IDN-"
RANAMARE OF THE aTY S LEAVE RDIIJUOEZ AND CEFTIF(THAT IUB f EEPAZZ ON TI-E DATEl5)(INDICATED,WAS DJE Ti-R TKE REAZON NCTED.
EMPL MEE S EH TJFRE DAM
SUPERVIGOFS SIr-44AT4 E DATE
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Apply Lean philosophy &
toois in our every ay duties
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Chine Good
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Engaged t-O=% mP1oYEN: E-%: s during
-the process
"Thank you for including us in the input. I think this is a great
idea and will make us more efficient as an organization."
" I think this is a great idea. It is often difficult to get an
employee to submit a leave slip after they have called in sick."
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Implemented proacti*ve
approach for si* ck leave
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