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HomeMy WebLinkAbout2021-04-22 MP COC Agenda Package Date:Thursday, April 22, 2021 Time:6:00 p.m. Location:Virtual, Via Teleconference PLEASE NOTE THAT, PURSUANT TO THE GOVERNOR OF THE STATE OF CALIFORNIA'S EXECUTIVE ORDER N-29-20, AND IN THE INTEREST OF THE PUBLIC HEALTH AND SAFETY, MEMBERS OF THE MEASURE P CITIZENS’ OVERSIGHT COMMITTEE AND STAFF MAY PARTICIPATE IN THIS MEETING VIA TELECONFERENCE. IN ACCORDANCE WITH THE EXECUTIVE ORDER, THE PUBLIC MAY VIEW THE MEETING ONLINE AND NOT IN THE COUNCIL CHAMBERS. HOW TO WATCH: Members of the public can access a link to the livestream at www.chulavistaca.gov/virtualmeetings. Members of the public who wish to join by telephone only, may call 1-844-992-4726 (U.S. Toll Free) and enter the access code: [187 063 2196]. HOW TO SUBMIT COMMENTS: Visit the online eComment portal for this meeting at: www.chulavistaca.gov/virtualmeetings. The commenting period will be open shortly after the agenda is published for a particular meeting and will remain open through the meeting, as described below. All comments will be available to the public and the Measure P Citizens’ Oversight Committee using the eComment portal. Comments must be received prior to the time the Chair calls for the close of the commenting period. Comments received after such time will not be considered by the Measure P Citizens’ Oversight Committee. If you have difficulty or are unable to submit a comment, please contact Measure P Citizens’ Oversight Committee staff for assistance at PCOC@chulavistaca.gov ACCESSIBILITY: Individuals with disabilities are invited to request reasonable modifications or accommodations in order to access and/or participate in a Measure P Citizens’ Oversight Committee meeting by contacting the Finance Department at PCOC@chulavistaca.gov (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. ***The City of Chula Vista is relying on commercial technology to livestream and accept public comments. If we have technical difficulties, we will resolve them as quickly as possible. City staff will take all possible measures to ensure a publicly accessible experience. *** Pages 1.CALL TO ORDER 2.ROLL CALL Measure P Citizen's Oversight Committee Members: Enriquez, Firsht, Freels, Hunter, Ilyas, Lengyel, Martinez, Redo, Romo, Saldivar, Sheridan, Vigilante, Voorhees, Ziomek, and Chair Garcias 3.INTRODUCTIONS 3.1.INTRODUCTION OF NEW COMMITTEE MEMBER(S) Nicole Enriquez – Park and Recreation Commission Representative Saad Ilyas – District 3 Representative Silvia Saldivar – Alliance of Californians for Community Empowerment Representative 4.CONSENT CALENDAR Staff Recommendation: Committee approve the recommended action on the below consent calendar items. 4.1.CONSIDERATION OF EXCUSED ABSENCE(S)5 Committee Member Romo on October 22, 2020. Committee Member Lengyel on January 28, 2021. Staff Recommendation: Excuse the absence(s). 4.2.APPROVAL OF MINUTES of January 28, 2021 7 Staff Recommendation: Approve the meeting minutes. 5.PUBLIC COMMENTS Persons may address the Committee on any subject matter within the Committee’s jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Committee from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Committee may schedule the topic for future discussion or refer the matter to staff. If you wish to comment, please submit comments electronically at: www.chulavistaca.gov/virtualmeetings. 6.ACTION ITEMS The Item(s) listed in this section of the agenda will be considered individually by the Committee and are expected to elicit discussion and deliberation. If you wish to comment on one of these items, you may do so at www.chulavistaca.gov/virtualmeetings. 2021-04-22 PCOC Page 2 of 51 6.1.CONSIDERATION OF THE PROPOSED FY21-27 MEASURE P SPENDING PLAN/PROJECT UPDATES 10 (Kelly Broughton, Deputy City Manager, David Bilby, Director of Finance, Matthew Little, Director of Public Works, Tracy Lamb, Director of Community Services, and William Valle, Director of Engineering & Capital Projects) Staff Recommendation: a. Review and comment on the proposed Measure P Spending Plan; and b. Find the Spending Plan consistent with the Council approved Measure P Infrastructure, Facilities and Equipment Expenditure Plan; and c. Recommend City Council approval of the FY21-27 Measure P Spending Plan. 6.2.CONSIDERATION OF THE FY20 MEASURE P INDEPENDENT AUDIT 34 (David Bilby, Director of Finance) Staff Recommendation: a. Review and comment on the FY20 Measure P Independent Audit; and b. Accept Audit findings that (1) the FY20 Measure P Audit complies with terms of Measure P ordinance and that (2) funds were spent in FY20 in accordance with Measure P Spending Plan; and c. Recommend that staff report Audit findings to City Council. 6.3.CONSIDERATION OF THE FINANCE DEPARTMENT REPORT (FISCAL YEAR 2021/22 BUDGET) 41 (David Bilby, Director of Finance) Staff Recommendation: a. Review and comment on the FY20 Finance Department Report; and b. Recommend City Council approval of the FY21/22 Budget. 6.4.CONSIDERATION OF THE DRAFT MEASURE P ANNUAL REPORT 42 (David Bilby, Director of Finance) Staff Recommendation: Approve the Draft Annual Report prepared on the Committee’s behalf and request staff schedule the report for presentation to City Council by the Committee Chair. 7.STAFF PRESENTATIONS The following item(s) will be presentations given by staff. Action on these item(s) is typically limited to the Committee receiving the presentation and providing direction or feedback to staff, as appropriate. 7.1.MEASURE P ACCOUNTING AND ADMINISTRATION 51 FY21 Third Quarter Expenditures (David Bilby, Director of Finance) 2021-04-22 PCOC Page 3 of 51 1 Department of Public Works 2021 Measure P 3-Year Program Citizens Oversight Committee Quarterly Meeting (Via Teleconference) Matt Little Director of Public Works April 22, 2021 Civic Center Library/South Library Citizens Oversight Committee Meeting | April 22, 2021 PUBLIC WORKS DEPARTMENT | UPDATED APRIL 20, 2021 CIP Description Current Allocation Proposed Allocation (Current to FY23-24) GGV0231 Civic Center Library/South Library $3,032,000 $4,781,227 Projects ▪Civic Center Library Restrooms (4) –Summer 2021 ▪Civic Center Library ADA Parking Improvements –Summer 2021 ▪Civic Center Boiler/Chiller –Summer 2021 ▪South Library Door –Summer 2021 ▪Civic Center Library HVAC ▪Civic Center Library Exterior Stucco Repairs ▪South Library Flooring ▪South Library HVAC ▪South Library LED Lighting 2 Recreation & Senior Centers Citizens Oversight Committee Meeting | April 22, 2021 PUBLIC WORKS DEPARTMENT | UPDATED APRIL 20, 2021 CIP Description Current Allocation Proposed Allocation (Current to FY23-24) GGV0233 Recreation & Senior Centers $3,491,000 $5,250,442 Projects ▪NPSC HVAC –Summer 2021 ▪Otay Recreation Roof Replacement ▪Lauderbach Roof Replacement ▪Salt Creek Roof Replacement flat section of roof ▪Rec Center/Senior Center LED Lighting ▪Oleander Recreation Building 3 Other Public Facilities Citizens Oversight Committee Meeting | April 22, 2021 PUBLIC WORKS DEPARTMENT | UPDATED APRIL 20, 2021 CIP Description Current Allocation Proposed Allocation (Current to FY23-24) GGV0234 Other Public Facilities $5,288,372 $8,306,789 Projects ▪Solar Inverters Replacement and Restoration –Winter 2021 ▪Living Coast Discovery Center Deck and Rails –Summer 2021 ▪PW Chiller/Boiler Replacement –Winter 2021 ▪Electrical Switchgear -Boys/Girls Club –Summer 2021 ▪PW Air Handlers (Design & Construction) ▪PW Building Roof Replacement ▪PW Shops Area -New Air Compressor ▪Exterior Wood Surfaces Fire Station 8 ▪Living Coast Discovery Center Repairs ▪PW Shops and Garages LED Lighting ▪Citywide Plumbing Retrofits ▪Citywide Gate Replacements ▪Animal Care Facility HVAC ▪IT Server Room Building C HVAC ▪Civic Center Building B & C HVAC ▪Miscellaneous Electrical & HVAC Projects 4 Park Infrastructure Citizens Oversight Committee Meeting | April 22, 2021 PUBLIC WORKS DEPARTMENT | UPDATED APRIL 20, 2021 CIP Description Current Allocation Proposed Allocation (Current to FY23-24) PRK0328 Rohr Park Restroom $1,111,767 $1,111,767 Projects ▪Rohr Park Restroom 5 Fleet Infrastructure Citizens Oversight Committee Meeting | April 22, 2021 PUBLIC WORKS DEPARTMENT | UPDATED APRIL 20, 2021 CIP Description Current Allocation Proposed Allocation (Current to FY23-24) GGV0235 Fleet Infrastructure $1,000,000 $1,096,070 Projects ▪Fuel Management System and Fueling Site Improvements ▪FASTER Upgrade 6 Non-Safety Vehicles Citizens Oversight Committee Meeting | April 22, 2021 PUBLIC WORKS DEPARTMENT | UPDATED APRIL 20, 2021 CIP Description Current Allocation Proposed Allocation (Current to FY23-24) -Non-Safety Vehicles $6,761,000 $11,517,387 Projects ▪Replacement of non-safety vehicles and equipment ▪Allocated funds will be used to purchase approximately 100 vehicles/equipment including sedans, light duty trucks, heavy duty trucks, specialty trucks, and other equipment. Vehicles to support Animal Care, Community Services, Development Services (GF), Engineering and Public Works services 7 Police Facility Repairs Citizens Oversight Committee Meeting | April 22, 2021 PUBLIC WORKS DEPARTMENT | UPDATED APRIL 20, 2021 CIP Description Current Allocation Proposed Allocation (Current to FY23-24) GGV0232 Police Facility Repairs $2,092,000 $2,691,656 Projects ▪PD: HVAC -Replace boilers/chillers and other HVAC components ▪PD: Various Energy Efficiency Project ▪PD: Control Panel/Intercom ▪PD: Cameras/Uninterrupted Power Supply/Drone Landing Pad 8 9 Community Services Department 2021 Measure P 3-Year Program Citizens Oversight Committee Quarterly Meeting (Via Teleconference) Tracy Lamb Director of Community Services April 22, 2021 Sports Courts & Fields Citizens Oversight Committee Meeting | April 22, 2021 PUBLIC WORKS DEPARTMENT | UPDATED APRIL 20, 2021 CIP Description Current Allocation Proposed Allocation (Current to FY23-24) PRK0327 Sports Courts & Fields $1,976,400 $2,860,655 Projects ▪Irrigation at Various City Parks ▪Lauderbach Renovation 10 Recreation & Senior Centers Citizens Oversight Committee Meeting | April 22, 2021 PUBLIC WORKS DEPARTMENT | UPDATED APRIL 20, 2021 CIP Description Current Allocation Proposed Allocation (Current to FY23-24) GGV0247 Loma Verde Community Center $1,220,000 $16,220,000 Projects ▪Loma Verde Community Center 11 Park Infrastructure Citizens Oversight Committee Meeting | April 22, 2021 PUBLIC WORKS DEPARTMENT | UPDATED APRIL 20, 2021 CIP Description Current Allocation Proposed Allocation (Current to FY23-24) PRK0326 Park Infrastructure $4,643,764 $7,513,104 ▪Electrical Switchgear (Eucalyptus) –Summer 2021 ▪Replacement of Pedestrian and Parking Lot Lights (Windingwalk and Veterans) –Spring 2021 ▪Sidewalk and Pavement Improvements (Eucalyptus, Los Niños, Rohr, Terra Nova) –Spring 2021 ▪Sunbow Tennis Court Poles/Lights ▪Path/Walkway Repairs/ADA Access (Citywide) ▪Replace Distressed Park Pathway Lights ▪Park Asset Replacements: BB grills, benches, drinking fountains picnic tables, lights ▪Park LED Lighting ▪Playground Renovations/Replacements ▪Rohr Fitness/Jogging Path ▪Dog Parks Renovation ▪Len Moore Skate Park ▪Park Tree Trimming/Signage Projects 12 13 Engineering & Capital Projects Department 2021 Measure P 3-Year Program Citizens Oversight Committee Quarterly Meeting (Via Teleconference) Bill Valle Director of Engineering & Capital Projects April 22, 2021 14 Other Public Infrastructure Citizens Oversight Committee Meeting | April 22, 2021 PUBLIC WORKS DEPARTMENT | UPDATED APRIL 20, 2021 CIP Description Current Allocation Proposed Allocation (Current to FY23-24) -Other Public Infrastructure $12,568,551 $17,168,551 Projects ▪Corrugated Metal Pipe replacement ▪Sidewalk repair and replacement ▪Removal of dead and dying trees in the right of way 14 Citizens Oversight Committee Meeting | April 22, 2021 PUBLIC WORKS DEPARTMENT | UPDATED APRIL 20, 2021 Public Safety Buildings Budget Status GGV0230 -Fire Stations 5 and 9 $20M Construction in progress GGV0252 -Fire Station #1 Repair/Replace $2.4M Evaluation of proposals in progress Other Public Infrastructure DRN0216 -CMP Rehab Outside ROW Ph II $400K On-going Project STL0443 -Sidewalk Rehab Citywide $1.9M Quadrant 3 work to begin May 2021 Traffic Signal System TRF0408 -Traffic Signal System $5M In construction Proposed New Appropriations DRN-NEW –CMP Rehab Outside ROW $3.3M STL0443-Sidewalk Rehab Citywide $1M GGV0252 -Fire Station #1 Repair/Replace $550K Status Summary 15 16 Information Technology Systems parks sidewalk & pavement improvements LED Lighting Improvement Civic Library Restrooms EV Playground Resilient Surface Wood Resurfacing Rohr Park Civic Center Library Restrooms Max Field Staircase Roof Replacement Police department elevator doors Pathway / Walkway Repair Electric Vehicles improvements LED Lighting improvement South Library HVAC Loma Verde Pool Light ADA Compliance HVAC Improvements Basketball Court Replacement Pavement projects Norman Park Senior CenterPark FountainsEnergy Efficiency Basketball CourtsEV Fleet NPSC Restrooms & KitchenSouth Library FlooringVarious Small Roof Rancho Del Rey Playground Fire Stations 1 Roof Replacement of Playground & Resurfacing Parking Light ADA ComplianceHVAC ReplacementsElectric VehiclesSmart Irrigation Smart Irrigation ControlsVarious Roof Replacements Facility Renovations/Reconstructions Small Roof Repair Norman Park Improvements Small Roof Repair Basketball Courts Fire Station 1 Roof Non-Safety VehiclesFire Stations 1 improvements Women’s Club Civic Library improvements Max Field Lot Pavement Small Roofing Resilient Playground Surface Restroom Renovation Safety standardRohr ParkPolice Department Roof Playground Resilient Surface LED Lights NPSC Restroom & KitchenCivic Library Restrooms Pools EV Fleet NPSC improvements Roof & Deck Replacements Various Small RoofSolar Panel 17 Information Technology Systems parks sidewalk & pavement improvements LED Lighting Improvement Civic Library Restrooms EV Playground Resilient Surface Wood Resurfacing Rohr Park Civic Center Library Restrooms Max Field Staircase Roof Replacement Police department elevator doors Pathway / Walkway Repair Electric Vehicles improvements LED Lighting improvement South Library HVAC Loma Verde Pool Light ADA Compliance HVAC Improvements Basketball Court Replacement Pavement projects Norman Park Senior CenterPark FountainsEnergy Efficiency Basketball CourtsEV Fleet NPSC Restrooms & KitchenSouth Library FlooringVarious Small Roof Rancho Del Rey Playground Fire Stations 1 Roof Replacement of Playground & Resurfacing Parking Light ADA ComplianceHVAC ReplacementsElectric VehiclesSmart Irrigation Smart Irrigation ControlsVarious Roof Replacements Facility Renovations/Reconstructions Small Roof Repair Norman Park Improvements Small Roof Repair Basketball Courts Fire Station 1 Roof Non-Safety VehiclesFire Stations 1 improvements Women’s Club Civic Library improvements Max Field Lot Pavement Small Roofing Resilient Playground Surface Restroom Renovation Safety standardRohr ParkPolice Department Roof Playground Resilient Surface LED Lights NPSC Restroom & KitchenCivic Library Restrooms Pools EV Fleet NPSC improvements Roof & Deck Replacements Various Small RoofSolar Panel 8.STAFF COMMENTS 9.COMMITTEE MEMBERS' COMMENTS 10.ADJOURNMENT to the regular meeting on July 22, 2021, at 6:00 p.m. in the Lunchroom of the John Lippitt Public Works Center, 1800 Maxwell Rd, Chula Vista, California. Materials provided to the Measure P Citizens' Oversight Committee related to any open-session item on this agenda are available for public review at https://chulavista.granicusideas.com/meetings or by contacting the Finance Department at MPCOC@chulavistaca.gov. 2021-04-22 PCOC Page 4 of 51 2021-04-22 PCOC Page 5 of 51 Request for Excused Absence Form – 9/17 REQUEST FOR EXCUSED ABSENCE City of Chula Vista Boards, Commissions, and Committees Name: _________________________________________________ Date of Absence: _________________________________ Board/Commission/Committee: _________________________________________________________________________________ Chula Vista Municipal Code section 2.25.110 (C) allows board/commission/committee members, by a majority vote, to excuse a fellow board, commission, or committee member’s absence from a meeting for any of the reasons listed below. A member who is absent from three consecutive, regular meetings will be deemed to have vacated his or her membership, unless the member’s absence is excused by a majority vote of the other members. An absence is only recorded as “excused” upon receipt of a member’s request and majority vote of the board/commission/committee to excuse the absence. Accordingly, if you have been absent from a regular meeting, please complete and submit this form to the chair or secretary. Please indicate the reason for the absence: 1. Illness of the member, family member of the member, or personal friend of the member; 2. Business commitment of the member that interferes with the attendance of the member at a meeting; 3. Previously scheduled vacation of the member, notice of which was provided to the respective board, commission, or committee in advance of the meeting; 4. Attendance of the member at a funeral, religious service or ceremony, wedding, or other similarly significant event; 5. Unexpected, emergency situation that prohibits the member’s attendance; or 6. Other reason for which the member has given notice to the chair or secretary of his or h er unavailability 15 days in advance, as long as the unavailability is not expected to last for longer than 30 days. OR The absence was not for any of the above-listed reasons. I understand that the absence will be recorded as unexcused. I certify the reason for the absence indicated above is true and correct. Member’s Signature: __________________________________________________________ Date: _____________________________ If completed by secretary or staff to board/commission/committee: Completed on member’s behalf by: _____________________________, per member’s Verbal Written request on: _________________. (date) (secretary/liaison’s name) Michael Lengyel January 28, 2021 MEASURE P COC 2/24/21 I attended the joint GMOC/Planning Commission and City Council meeting that occurred at the same time. 2021-04-22 PCOC Page 6 of 51 Page 1 | Measure P Citizens’ Oversight Committee Minutes January 28, 2021 DRAFT MINUTES OF A REGULAR MEETING OF THE MEASURE P CITIZENS’ OVERSIGHT COMMITTEE OF THE CITY OF CHULA VISTA January 28, 2021 Via Teleconference 6:00 p.m. Pursuant to the Governor of the State of California's Executive Order N-29-20, and in the interest of public health and safety during the COVID-19 pandemic, members of the Measure P Citizens’ Oversight Committee and staff participated in this meeting via teleconference. All votes were taken by roll call. CALL TO ORDER A Regular Meeting of the Measure P Citizens’ Oversight Committee of the City of Chula Vista was called to order at 6:00 p.m. in the Lunchroom of the Public Works Center, located at 1800 Maxwell Rd., Chula Vista, California and by teleconference. ROLL CALL PRESENT: Committee Members Firsht, Freels, Hunter, Martinez, Redo, Romo, Vigilante, Ziomek, and Chair Garcias. ABSENT: Committee Members Lengyel, Sheridan, and Voorhees. ALSO PRESENT: Deputy City Manager Broughton, Deputy City Attorney II McDonnell, Director of Finance Bilby, Engineering & Capital Projects Director/City Engineer Valle, Director of Public Works Little, Assistant Director of Public Works Aguilar, Budget and Analysis Manager Prendell, Parks & Recreation Administrator Farmer, Fiscal and Management Analyst Remiker, Management Analyst II Roark, and Management Analyst II Delap. CONSENT CALENDAR Chair Garcias called for a two-minute pause to allow members of the public to submit any final electronic comments on items on the consent calendar. Secretary Delap announced that no comments had been received. 1. APPROVAL OF MINUTES of October 22, 2020. Staff recommendations: Approve the meeting minutes ACTION: Committee Member Freels moved to approve the consent calendar. Committee Member Romo seconded the motion, and it carried, by the following roll call vote: 9-0. 2021-04-22 PCOC Page 7 of 51 Page 2 | Measure P Citizens’ Oversight Committee Minutes January 28, 2021 Yes: 9 – Committee Member Firsht, Freels, Hunter, Martinez, Redo, Romo, Vigilante, Ziomek, and Chair Garcias No: 0 Abstain: 0 PUBLIC COMMENTS Chair Garcias called for a two-minute pause to allow members of the public to submit any final public comments. Secretary Delap announced that no comments had been received. ACTION ITEMS 2. PREPARATION AND PRESENTATION BY THE COC TO THE CITY COUNCIL OF THE REQUIRED MEASURE P ANNUAL REPORT FOR FY20, AND POSSIBLE DIRECTIONS AND ACTIONS BY THE COC REGARDING SAME, INCLUDING FORMATION OF AN AD HOC SUB COMMITTEE RECOMMENDED ACTION: Provide input and take such action(s) as the COC deems appropriate regarding the preparation and presentation of the Measure P Annual Report. Chair Garcias called for a two-minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that no comments had been received. Deputy City Manager Broughton and Director of Finance Bilby clarified the item. Committee Member Romo spoke in support of the Chair working with staff. ACTION: Committee Member Romo moved to have the Chair work with staff to prepare the report. Committee Member Freels seconded the motion, and it carried, by the following roll call vote: 9-0. Yes: 9 – Committee Member Firsht, Freels, Hunter, Martinez, Redo, Romo, Vigilante, Ziomek, and Chair Garcias No: 0 Abstain: 0 Deputy City Manager Broughton introduced the new Public Works Director. 3. MEASURE P ACCOUNTING AND ADMINISTRATION a. FY21 Second Quarter Expenditures Director of Finance Bilby reviewed the FY21Q2 expenditures. 2021-04-22 PCOC Page 8 of 51 Page 3 | Measure P Citizens’ Oversight Committee Minutes January 28, 2021 4. MEASURE P PROJECT UPDATES a. Progress report on projects completed and underway Assistant Director of Public Works Aguilar reviewed the PW project presentation. Engineering & Capital Projects Director/City Engineer Valle overviewed Engineering projects. Committee Member Romo asked questions, Engineering & Capital Projects Director/City Engineer Valle responded. 5. IMPLEMENTATION ISSUES AND POLICIES There were no comments. Chair Garcias called for a two-minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that no comments had been received. Committee Member Redo asked questions, Engineering & Capital Projects Director/City Engineer Valle, Deputy City Manager Broughton and Parks & Recreation Administrator Farmer responded. OTHER BUSINESS 6. STAFF COMMENTS There were no comments. 7. COMMITTEE MEMBERS’ COMMENTS There were no comments. ADJOURNMENT At 6:39 p.m., Chair Garcias adjourned the meeting to the next Regular Meeting on April 22, 2021 at 6:00 p.m. in the Lunchroom of the John Lippitt Public Works Center, 1800 Maxwell Rd, Chula Vista, California. Sandi Delap, Secretary 2021-04-22 PCOC Page 9 of 51 Infrastructure, Facilities and Equipment Expenditure Plan Funding Critical Priorities for a Stronger, Safer Chula Vista 2021-04-22 PCOC Page 10 of 51 2021-04-22 PCOC Page 11 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   1  Amendment #8  Apr 2021  Introduction    The City of Chula Vista, like many cities throughout the country, is struggling to properly fund our  infrastructure needs. The City of Chula Vista (City) has been developing and implementing its Asset  Management Program to operate and maintain the City’s natural and built infrastructure.  Staff has  provided several updates to the City Council on the Asset Management Program. The presentations and  related publications can be found at www.chulavistaca.gov/infrastructure.      To address the City’s infrastructure needs and other City facilities and services, the City Council placed a  funding measure on the November 2016 ballot to address high priority infrastructure projects.  On  November 8, 2016, Chula Vista voters approved Measure P, authorizing a temporary ½ cent sales tax  increase on retail sales within the City for a period of ten (10) years. Staff prepared the Infrastructure,  Facilities and Equipment Expenditure Plan to identify the recommended allocation of the temporary ½  cent sales tax revenues which were originally estimated to generate $16 million per year. The updated  2021 revenue estimates are projected to generate $20+ million per year.  The recommended funding is  based on the criteria established through the Asset Management Program which identifies the major  citywide infrastructure systems considered in critical need of repair or replacement.  Analysis conducted  by consultants experienced in evaluating infrastructure system conditions, ranked infrastructure from  lowest to highest probability of failure, identified a timeline for repair and replacement, and estimated  associated cost.  The sales tax revenues generated over the 10‐year timeframe could address all  infrastructure assets designated with the highest probability of failure which, if not addressed, could  result in significant impact to public safety response or availability of highly used community  infrastructure.       Given the needs and limited availability of funds, the items proposed for funding under this plan  represent one‐time allocations of funds and not ongoing commitments. Funding of ongoing  commitments, such as salary and benefit increases, is not included in the Plan as they would result in  continuing financial obligations beyond the ten‐year temporary tax period.  Therefore, this Plan focuses  on the areas where one‐time funds could be used to address critical deferred maintenance or  replacement of city infrastructure improving safety and reducing risk to the City as well as strengthening  the City’s overall financial condition by avoiding costly emergency repairs or further deterioration of  existing failing infrastructure.    The following are the highest priority items for funding:    Pave, maintain and repair neighborhood streets and fix potholes    Upgrade or replace aging police, fire and 9‐1‐1 emergency response facilities, vehicles and  equipment    Replace storm drains to prevent sinkholes   Upgrade irrigation systems to conserve water and save energy    Make essential repairs to older libraries, senior center and recreation centers    Improve our Traffic Signal Systems  2021-04-22 PCOC Page 12 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   2  Amendment #8  Apr 2021   Repair our Sports Fields and Courts and Park Infrastructure  This Infrastructure, Facilities and Equipment Expenditure Plan also includes long‐term financing of  approximately $70.8 million in order to expedite the most critically needed repairs or replacements of  citywide infrastructure.  City Council approved the issuance bonds via Resolution 2017‐089 on June 6,  2017. This Plan also provides a component which identifies the potential annual allocations to projects  which could be included in the annual City Manager proposed Capital Improvement Budget for City  Council consideration and action.  Process for Creation of the Plan  Asset Management Program (AMP)   Since March 2014, the City has been working to enhance its asset management practices to promote  effective use of financial and physical resources and to develop a proactive approach to managing  infrastructure assets. As part of this effort, the City embarked on developing a comprehensive, citywide  Asset Management Program that includes the following asset management systems:    Wastewater Management System    Urban Forestry Management System    Building Management System    Drainage Management System    Parks Management System    Roadway Management System    Fleet Management System   AMP Goals  The goal of the City’s Asset Management Program is to shift from reactive to proactive planning and  management of our infrastructure assets. The effort has helped the City to:   Gain better understanding of the current state of the infrastructure and its future needs    Proactively identify the asset replacement and rehabilitation needs and plan the budget and  resources accordingly    Understand the probability and consequence of failure of each asset so that the City can  manage high risk assets before failure and minimize the City’s overall risk profile    Minimize the life‐cycle cost by incorporating latest technological advances in infrastructure to  develop efficient and effective preservation and restoration strategies    Develop a consistent and defendable methodology for prioritizing work and budget expenditure    Focus on high benefit‐to‐cost ratio to ensure the budget is spent in the right place, for the right  reason, at the right time, at the right cost    Be transparent by involving the City Council and the public in the development of the Asset  Management Program and the associated decisions   2021-04-22 PCOC Page 13 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   3  Amendment #8  Apr 2021  It is important for the City to gain a better understanding and quantify current and future asset needs,  asset risk profile, appropriate levels of service, cost to provide services, and financial requirements to  sustain the delivery of services. City staff has worked to communicate this improved understanding of  the infrastructure status with the public and decision makers. This analysis and information has enabled  City staff to develop management strategies that deliver the established levels of service while  managing individual assets to minimize life‐cycle cost with an acceptable level of risk.   With this information, the City can better answer the following questions:    Catch Up – What levels of work, resources, and budget are required to bring the asset back to  required conditional state to meet the safety, regulatory, and level of service requirements?    Keep Up – Once the asset is caught up, what levels of work, resources, and budget are required  to keep up the level of service?    Moving Forward – What levels of work, resources, and budget are required to sustain the level  of service?  Asset Management Program Advisory Committee   To help identify the needs of our community and to evaluate the state of our infrastructure, the City  formed the Asset Management Program Advisory Committee (AMPAC) in March 2014. The committee  continues to provide input into setting priorities for the Asset Management Program.  Members of the AMPAC are residents, business owners, community leaders, and stakeholders.  AMPAC  members visited various asset management systems and observed and discussed the issues associated  with each system.  AMPAC reviewed the City’s overall Asset Management Program methodology and  helped to guide and reach consensus on how to address infrastructure deficits.  A technical committee was formed within AMPAC to further engage the public in the understanding and  review of the asset management methodologies and logic used to define preservation and restoration  costs and schedules.   A comprehensive inventory of assets took place for each asset management system. Where accessible,  assets were visited and their conditions were assessed. Based on the condition, actions required to  restore the asset were identified, and the cost and timing were estimated. Through assessment of risk  (probability and consequence of failures), activities were prioritized and communicated regarding  urgency and the financial and resource requirements.  Public Outreach and Public Opinion Surveys  In July and August 2015, the City of Chula Vista engaged a research firm to conduct a public opinion  survey to identify resident priorities and secure input on potential local funding mechanisms (bond or  sales tax) to upgrade, repair and maintain critical infrastructure. In addition, a survey mailer was  distributed to 54,000 households and an online version posted on the City website from January through  2021-04-22 PCOC Page 14 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   4  Amendment #8  Apr 2021  May 2016 to secure broad public input on infrastructure priorities. More than 3,000 responses were  received.   Public Opinion on Prioritizing Infrastructure Projects    Infrastructure, Facilities and Expenditure Plan   With the information gathered through the Asset Management process and community input, staff  developed this Plan taking into account projected available funding, priorities and timing considerations.  The actual allocations will be dependent on updated engineering cost estimates, project specific criteria  and available funding at the time the individual projects are proposed.    The following table presents the Infrastructure, Facilities and Expenditure Plan by Major Category.  On  page 14 of this Plan is a 10‐year outlook by fiscal year which includes long‐term financing to expedite the  most critically needed repairs/replacement of citywide infrastructure.                  2021-04-22 PCOC Page 15 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   5  Amendment #8  Apr 2021  Infrastructure, Facilities and Equipment Expenditure Plan (By Major Category)    Plan Implementation   The ballot measure approved by the voters is anticipated to generate an estimated $219 million over a  10‐year period.  The projected revenues from the sales tax measure will address the items which are  considered high risk and in critical need of repair or replacement.  The estimated revenues will also  address approximately 11% of the assets identified as having medium probability of failure.    The measure provides that any proposed expenditures of new sales tax revenues in the initial year will  be presented in a form consistent with this Plan as budget amendments for City Council consideration.   For each subsequent year, the spending plan, after review by a Citizen Oversight Committee, will be  included in the City Manager’s proposed budget for Council consideration as part of the annual budget  process.   The measure requires that expenditure of new sales tax revenues be tracked in a variety of ways.  First  all new revenues will be accounted for in the General Fund as a separate line item.  Second, an  independent audit of measure revenues and expenditures will be performed and presented for public  review.  Finally, a Citizen’s Oversight Committee will review all proposed expenditure plans and all  audits.  2021-04-22 PCOC Page 16 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   6  Amendment #8  Apr 2021  Note:  This Plan is intended to guide City expenditures consistent with its terms.  It does not, however,  constitute a binding legal commitment on the City Council to approve any of the expenditures proposed  herein.  Provided that all proposed expenditures continue to be for City infrastructure, facilities and/or  equipment, this Plan may also be updated or amended from time to time by City staff, or by action of  the City Council, in order to address changed priorities, standards and/or funding availability.  There  shall be no third‐party beneficiaries to the terms of this Plan.  This Plan does not modify the terms of the  sales tax measure.  To the extent of any conflict between the terms of this Plan and the sales tax  measure, the terms of the sales tax measure shall govern.  Summary Description of Major Infrastructure Categories  To follow are descriptions of the major infrastructure categories within the Expenditure Plan. Included  within several of the categories described below is an emphasis on repairing and replacing existing  inefficient systems and equipment with newer, more efficient systems.  Funding for efficient systems  has been incorporated into the existing funding for police facility repairs, sports courts and fields, park  infrastructure, recreation and senior centers, libraries, and other public buildings.  Specific projects will  include: citywide lighting upgrades; citywide irrigation upgrades; citywide HVAC equipment  replacement; and other facility and park efficiency upgrades.  The projects will be consistent with the  priorities laid out in the original Measure P Expenditure Plan as well as the City's Smart Cities Plans.  The  projects will extend the life of the City's facilities and parks, allow for easier and more efficient  maintenance, and provide flexibility to allocate proper maintenance funds are in place to "keep up" with  ongoing maintenance on newly repaired facilities. Measure P funds will not be used to provide ongoing  maintenance.  Street Pavement:  One of the greatest challenges a City faces is maintaining, preserving and restoring its paved streets.   The City of Chula Vista utilizes the Streetsaver Pavement Management System to develop a multi‐year  pavement preservation program. The program has primarily been focused on sustaining more heavily  traveled major arterial and collector streets in good condition.  Through the Pavement Management  System, city streets are given a Pavement Condition Index (PCI).  The purpose of the pavement  management system is to enable the City to use its pavement dollars in the most cost‐effective manner  so that the overall pavement condition is as good as possible.  The pavement preservation approach  significantly prolongs the life of existing pavements for a fraction of what it would cost to rehabilitate  the street once it reached failure.  Unfortunately, local/residential streets have reached a failed state (0‐ 25 PCI) and the typical strategies used for preventative maintenance would be inadequate.  These  residential streets would require major rehabilitation.  The Measure P funding for Street Pavement  repair is intended repair these failed residential streets.  Additional information is available in the  Roadway Assessment Plan located at www.chulavistaca.gov/infrastructure.   2021-04-22 PCOC Page 17 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   7  Amendment #8  Apr 2021  Pavement Condition Index PCI = 21 PCI = 40 PCI = 68 PCI = 75 PCI = 95     Other Infrastructure (Storm Drains, Sidewalks, Trees, Drainage Systems)  Much of the City’s storm drain system is more than 50 years old.  There are approximately 13 miles of  corrugated metal pipes (CMP) located in the City of Chula Vista.  Some of the CMP have been  deteriorating due to their age and corrodible nature of the material.  According to the 2005 condition  assessment data, 1.8 miles of CMPs were recommended to be lined with CIPP liner and 0.4 miles of CMP  were recommended to be replaced immediately.  In order to accelerate the replacement of CMP and  address infrastructure needs in Western Chula Vista, the City issued $10.5 million in debt but despite the  City’s effort to reline and replace as much as possible of the problematic CMP based on the 2005 study,  not all pipe failures could be predicted.  In February 2015, a CMP located near one of the elementary  schools failed and created a sinkhole.  In order to prevent future failures and to drive lower life‐cycle  cost, the City utilized the asset management strategies to identify which CMPs have a greater risk of  failing.  As a result, the City repurposed $1.2 million from streets to fund CMP replacement or lining.   Additional information on the City’s Drainage system is located in the Drainage Asset Management Plan  located at www.chulavistaca.gov/infrastructure.  The City is committed to the goal of increasing the maintenance and number of trees within the city.   Healthy trees provide many benefits to communities, such as reducing storm water runoff, removing air  pollution, lowering summer temperatures, and reducing energy use in buildings.   2021-04-22 PCOC Page 18 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   8  Amendment #8  Apr 2021  Traffic Signal System:  Proposed funding could advance traffic signal replacements and upgrades that focus on improving two  major objectives: safety and performance. Each objective listed has a direct correlation to enhancing  safety at intersections or of City roadways while also improving efficiency and operability of the traffic  signal systems.  Tax measure funds could also be used as matching funds for federal, state and local  grants.  Improvements could include:   Replacement of aging or legacy traffic controllers and signal cabinet and equipment   Replacement of rusted, faded or missing traffic signal back‐plates or signal heads   Replacement of obsolete pedestal‐mounted traffic signals to overhead mounted traffic signals   Repair and/or replacement of broken inductive pavement loops and failing video cameras   Converting non‐actuated intersections to actuated   Installation of pedestrian countdown indications and ADA compliant push buttons citywide   Replacement of obsolete 8” traffic signal lamps to standard 12” traffic signal lamps   Installation of Bicycle Detection System Citywide   Replacement of legacy communications equipment and expansion of City Fiber Optics, Wireless,  and/or Twisted Pair Communications   Expansion of Adaptive Signal System   Installation of Traffic Monitoring Devices:  o Closed‐Circuit Television (CCTV) Cameras at intersection along Major Trolley, Freeway  interchanges, or major cross streets in the City of Chula Vista  o Expansion of Data Collection Systems to actively monitor Level‐of‐Service of City Streets  o Changeable Message Sign System along Main Street to mitigate special event traffic for  Sleep Train Amphitheater  o Installation of Traffic Calming Devices   Comprehensive Coordination Retiming Project Citywide  Fire Response Vehicles (Apparatus):   The Fire Department’s fire apparatus fleet is currently experiencing excessive years of service.  This has  led to increased downtime, decreased reliability, and obsolete safety features.  The Fire Department and  Public Works Department are challenged on a daily basis with maintaining an adequate fire apparatus  fleet (frontline and reserve) due to the above factors.  The current fleet downtime report shows, for  every five days a fire apparatus is in service, it then requires one full day out of service for maintenance  and repair.  Fire apparatus replacement standards call for 10 to 12 years for front line service with five  years in reserve capacity.  Over half (10 of 17 fire apparatus) of the fire apparatus fleet exceeds 12 years  of service, three of which are beyond 20 years of service.  Funds could be used to replace Fire Engines  and Fire Trucks that are overdue for replacement by excessive maintenance expenses or obsolete  equipment improving response times.    2021-04-22 PCOC Page 19 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   9  Amendment #8  Apr 2021  Fire Equipment:   Major fire equipment needs include radio communications equipment, mobile data computer (MDC)  communications equipment, and respiratory protection breathing apparatus.  The City of Chula Vista participates in the Regional Communication System (RCS), which provides public  safety and public service radio communications to the San Diego County area.  Federal Regulations,  require the upgrade of the RCS to become compliant.  This requires its users to upgrade their handheld,  vehicle mounted, and dispatch radios to match the system backbone upgrade.  The Fire Department also uses mobile data computers (MDCs) to communicate critical emergency  incident information between response units and dispatch.  These MDCs are ruggedized, military grade  laptops to withstand use during emergency response.  These MDCs are beyond their useful life,  exceeding 10 years old and also no longer meet new operating system requirements to properly  communicate with dispatch.  The Fire Department is required to provide and maintain proper respiratory protection breathing  apparatus equipment for firefighting activity.   The current fleet of breathing apparatus is between 13 to  15 years old and beyond the useful life.  This has led to increased downtime, decreased reliability and  obsolete safety features.  Breathing apparatus are utilized when fighting fires and critical to the  protection of firefighter personnel.  Police Equipment:  Major equipment needs for the Police Department include body worn cameras, video management  system and replacement of network servers.  Use of body worn cameras has helped the Police  Department gather more evidence leading to successful prosecution of cases, as well as protecting both  the officer and citizens from allegations of excessive force or misconduct.  The video management  system will enable the Police Department to view recordings from different cameras when conducting  investigations and responding to calls.  In order to keep up with technology, network servers will be  updated in 5‐year increments.    Fire Station Repairs/Replacements:   The Fire Department currently operates nine fire stations to provide a network of emergency response  service delivery.  Three of these fire stations are well beyond their service life.  Fire bay doors must be  enlarged to accommodate new fire apparatus and extensive termite treatment and repair is needed. In  addition, these fire stations are not compliant with seismic building codes.  Also, as emergency response  volume increases beyond the current network of response capacity, existing Fire Station 4 will require  expansion to accommodate a secondary response unit in order to meet the service delivery demand.   Funding is needed in order for the expansion to move forward and improve response times to the  community.     2021-04-22 PCOC Page 20 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   10  Amendment #8  Apr 2021  Police Vehicles:   There are 128 police vehicles in the Police Department. The vehicles in this fleet are technologically  complex and specially outfitted for law enforcement work. In addition to being very sophisticated pieces  of equipment they are subjected to very high levels of utilization. Approximately 41% of the fleet is  identified as needing replacement due to excessive repairs from high mileage and heavy use. The failure  of operating patrol vehicles would impact response times to the community.      Police Facility Repairs:   The Police facility is 12 years old and is in relatively good condition.  Although, the facility is in good  condition it is given the highest rating possible for Consequence of Failure. This is because the facility  operates 24 hours a day, 7 days a week.  The Asset Management Plan did identify a few items which  need immediate attention to avoid operational impacts with the most immediate being the replacement  of the heating and air conditioning system.  Failure of the system could cause disruption to critical  service delivery and the ability to dispatch police personnel.   Public Safety Computer Aided Dispatch System (CAD):    The Computer Aided Dispatch (CAD) system is a critical Information and Technology (IT) component,  which serves as the lynchpin of the 911 emergency service frame work for the police department.  CAD  is critical because it is used to dispatch police officers to citizens’ calls for service, and its efficiency and  performance directly impact response times and officer safety. In 2015, the police department  processed 97,632 calls for service in the CAD system.  The department’s CAD system is also the central  repository for all records and data related to calls for service. It is a key performance measurement tool  used by supervisors and managers to make important tactical and strategic decisions.  Finally, the CAD  system’s reliability and stability are critical because it must have continuous availability.  In short, CAD is  the virtual and technical heart of all police department operations, especially pertaining to emergency  service delivery.  Public Safety Regional Communications System (RCS):  The Regional Communications System (RCS) provides public safety and public service radio  communications service to San Diego County, Imperial County, 24 incorporated cities, and a multitude  of other local, state, federal and tribal government agencies in the San Diego County/Imperial County  Region. The RCS infrastructure is approaching the end of its life cycle and must be replaced. The County  of San Diego has been working with member RCS partner agencies to plan for the replacement of the  RCS system with a “Next Generation” public safety interoperable communications system which will  comply with Federal Communications System (FCC) and the national Association of Public Safety  Communications Officials standards. These regulations set in place standards for communication  systems which allow for interoperability between different cities, agencies, and various state and federal  agencies. This has been done to ensure that during emergency events, various public safety and  emergency response personnel can communicate with each other.  The City of Chula Vista currently has  2021-04-22 PCOC Page 21 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   11  Amendment #8  Apr 2021  737 radios operating on the RCS. Based upon the radio count for the City, the approximate cost to the  City for participating in the Next Gen RCS project would be $4.5 million, not including financing cost. This  does not include the mandatory radio and equipment upgrades that would be needed at the City.   Other City Vehicles:  The “Other City Vehicles” comprises the remaining vehicles in the City’s inventory and supports all other  City provided services with the exception of those supporting the wastewater section.  These vehicle  replacements have been deferred for many years resulting in excessive repair costs.  The “out of  service” rates for many of these vehicles are at record highs impacting staff’s ability to provide services  to the community.  Funding is needed to replace these vehicles (including lawnmowers, pick‐ups, dump  trucks, forklifts, etc.) and help the City move toward a more environmentally friendly and economically  efficient fleet composition reducing emissions, fuel and related operating costs.  In addition, this  category includes the Fleet Infrastructure project for replacement of fuel systems, installation of EV  charging stations, a heavy duty in‐ground lift and replacement of the City’s obsolete fleet information  management system.   Sports Courts and Fields:  There is a high demand for use of the City’s various sports fields.  Most sports fields are reserved for City  programs coordinated through the Youth Sports Council.  The Youth Sports Council, which represents 22  member organizations in the City of Chula Vista, was formed in 1989 to assist the City in coordinating  youth sports programs and allocate field use in the City.  Due to the combination of budgetary cuts and  water use restrictions, the City’s sports fields are overdue for renovation including re‐seeding, aeration,  fertilizing, and in some cases sod replacement.  The Public Works department prepares a Field  Management Report which identifies the condition of the various fields.  The current Field Management  report, located at www.chulavistaca.gov/infrastructure identified four fields that are closed due to poor  condition of the fields.  Another 20 were classified as fair condition but at risk of deteriorating further.   This significantly limits the number of fields available to the various organizations providing youth sports  activities in the City of Chula Vista which includes participation of over 10,000 kids.       With additional funding, the sports fields could be brought back to good standings and available for field  allocation.  In addition, funds could be allocated to upgrade the irrigations systems to a smart system  allowing for efficient and effective water allocation which would assist in keeping the fields healthy even  through the drought.    In addition to the sports fields, there are a total of 62 tennis courts and basketball courts.  Based on the  most recent Court Management Report, located at www.chulavistaca.gov/infrastructure a total of 31  courts are considered in fair condition due to worn surfaces, visible cracks or separation and lifting  which will require replacement.       2021-04-22 PCOC Page 22 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   12  Amendment #8  Apr 2021  Park Infrastructure:  The City owns and manages 56 parks that cover approximately 560 acres.  The largest park, Rohr Park,  covers nearly 60 acres.  The asset management study identified several assets under the Park  Infrastructure category which included items such as barbeque grills, benches, drinking fountains,  irrigation controls, lights, picnic tables, play structures, playground surfacing, signage, trash bins, etc.   This Infrastructure, Facilities and Equipment Expenditure Plan recommends funding assets identified in  the AMP which are beyond their service life and in need of repair or replacement.  Additional details are  available in the Parks Asset Management Plan located at www.chulavistaca.gov/infrastructure.   Recreation and Senior Centers:  In 2015, there were nearly 800,000 visits to our recreation facilities participating in sports, recreation,  senior programs and other activities.  With nine recreation centers, two aquatic facilities and 56 parks,  the Recreation Department offers a myriad of opportunities for everyone to enjoy. Due to the high  volume use of these facilities any interruption or reduction in their availability directly impacts the City’s  residents. Additional funds could be used to replace roofs, water and waste water plumbing, heating  and air conditioning elements that have all reached or exceeded your expected service life.    More specifically, at the Norman Park Senior Center the condition assessment indicates that there is a  need to repair the perimeter exterior eaves, paint the interior and exterior of the building, repair the  kitchen and the restroom.   At Loma Verde Recreation Center the pool pump system, decking, lighting  and shower areas are also in need of repair.   The City’s newest recreation facilities, Salt Creek and  Montevalle, are now over 10 years old and are beginning to experience heating and air conditioning  failures and are in need of floor resurfacing throughout the gyms and classrooms.  Other facilities, such  as the Women’s Club, are also in critical need of repair or replacement.  Civic Center Library and South Chula Vista Library:  The Chula Vista Civic Center Library opened its doors in 1976 and is celebrating its 40th Anniversary.  The  Civic Center Library and South Chula Vista Library are highly valued and well used by the community.   Funding for the Library Department has been focused on increasing access to services and materials.   Over the years, through fundraising efforts by the Friends of the Chula Vista Library and Chula Vista  Public Library Foundation as well as State grants, the City has been able to do some cosmetic upgrades  to the interior of the buildings.  At this point, there is a need to address some more significant  infrastructure repairs such as the roof, water and waste water plumbing, bathroom upgrades, heating  and air conditioning systems that have all reached or exceeded their expected useful life.   Other Public Buildings: (Animal Care Facility, Living Coast Discovery Center, Ken Lee Building)  In addition to the buildings discussed previously, there are other public buildings such as the Animal  Care Facility, Living Coast Discovery Center, and Ken Lee Building which are also in need of heating and  air conditioning replacements, roof and plumbing repairs, flooring replacements, restroom renovations  and upgrades to meet ADA standards.   2021-04-22 PCOC Page 23 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   13  Amendment #8  Apr 2021  Citywide Network Replacement  The overall computer network which provides all the connectivity between PC’s, servers, phones and  other network attached devices throughout the City is outdated with 20% of the equipment beyond  end‐of‐life status, and a majority of the rest of the equipment within a year of end‐of‐life status. Due to  advancements in technology the City is proposing a complete restructuring of the City’s computer  network in order to bring it up to industry standards in terms of: 1) Capability to handle high‐volumes of  data traffic; 2) Provide industry standard reliability and redundancy to ensure near 100% up‐time across  the network; and 3) To ensure high levels of security and resistance to modern day malware/hacking  attacks. Measure P funds will be used to upgrade the network, which will directly benefit the community  by allowing for Smart City functionality which will reduce traffic congestion on streets, reduce associated  carbon emissions, enable enhanced energy savings in City buildings, provide advanced citizen  engagement through data sharing and capabilities of virtual City Hall, and enable enhanced security at  City parks and other locations.   In addition to updating the City’s network, the Public Works Department deploys approximately 45  laptops in the field in order for crews to be able to receive work orders in the field, and then capture  data regarding issues they see in the field back into our asset management systems. The current fleet of  laptops is over 5 years old and only has 3G wireless modems which allow them to transmit data back to  the Public Works Department. 3G’s data footprint in Chula Vista is shrinking due to wireless carriers  focusing on 4G and 5G deployments. There are many areas in the eastern portion of Chula Vista, which  do not have 3G connectivity. This means crews must return back to the Public Works Department to  enter data. Types of data transmitted include photos and videos which require high‐speed connections.  Additionally, older laptops are limited in terms of processing speed and memory, which affects overall  productivity of the laptop in a data rich environment. Measure P funds will be used to replace these  laptops which will provide time savings and better work productivity allocating more time for the crews  to be out in the field serving the public.  Citywide Telecommunications  Measure P funds will be used to upgrade its telecommunications system which is nearly 20 years old.  Although functioning, the back‐end equipment required to keep the phone system working is no longer  manufactured. This requires the City to find replacement parts through used equipment if any  equipment fails. Due to the age of the phone system, it is becoming extremely difficult to find used  equipment to keep the system working. The phone system is also very limited in terms of how it can be  used in a modern business environment. New modern systems are run over a computer network (Voice  Over I.P. – VOIP) rather than by an analogue system. Analogue systems have significant limitations on  how a phone system can be used, while more modern systems allow for video conferencing, computer  screen sharing, call following (“desk phone” can be accessed regardless of location), and other features  which increase productivity and responsiveness for employees to the public. An updated  telecommunications system will also significantly reduce the risk of systematic failure.    2021-04-22 PCOC Page 24 of 51 Infrastructure, Facilities and Equipment Expenditure Plan 2021   14  Amendment #8  Apr 2021    2021-04-22 PCOC Page 25 of 51 Category CIP #Facility (Project)Description Status Measure P Allocation Est. Completion Date Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library: Adult and Children Restrooms (4) Remodel Design 929,389$ Summer 2021 Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library ADA Parking Improvements Design 175,000$ Summer 2021 Public Facilities GGV0231 Civic Center Library and South Chula Vista Library Civic Center Library Boiler/Chiller Design 240,000$ Summer 2021 Public Facilities GGV0231 Civic Center Library and South Chula Vista Library South Library Door Replacement Design 60,000$ Summer 2021 Public Facilities GGV0233 Recreation and Senior Center Repairs Norman Park Senior Center HVAC Phase I Design 157,090$ Summer 2021 Public Facilities GGV0234 Other Public Facilities Solar Inverters Replacement and Restoration Design 356,309$ Winter 2021 Public Facilities GGV0234 Other Public Facilities Living Coast Discovery Center Deck and Rails Awarded 238,485$ Summer 2021 Public Facilities GGV0234 Other Public Facilities Public Works Chiller/Boiler Replacement Design 700,000$ Winter 2021 Public Facilities GGV0234 Other Public Facilities Electrical Switchgear Upgrades- 1031 Oleander Facility (former Boys/Girls Club Awarded 50,700$ Summer 2021 Total Public Facilities 2,906,973$ Infrastructure PRK0326 Park Infrastructure Electrical Switchgear Upgrades -Eucalyptus Park - Tennis Courts/Baseball Fields Awarded 121,000$ Summer 2021 Infrastructure PRK0326 Park Infrastructure Replacement of Pedestrian and Parking Lot Lights (Windingwalk and Veterans)Construction 382,322$ Spring 2021 Infrastructure PRK0326 Park Infrastructure Sidewalk and Pavement Improvement City Parks (Eucalyptus, Los Niños, Rohr, Terra Nova)Construction 520,461$ Spring 2021 Infrastructure PRK0326 Park Infrastructure Sunbow tennis court poles/lights Construction 3,380$ Spring 2021 Infrastructure PRK0328 Park Infrastructure Rohr Park Restroom Replacement Awarded 1,111,767$ Summer 2021 Total Infrastructure 2,138,930$ 5,045,903$ TOTAL PROJECT ALLOCATIONS Project Status Updates Measure P - In progress Public Facilities Infrastructure 4/12/2021 Page 1 of 12021-04-22 PCOC Page 26 of 51 CategoryCIP #Facility (Project)Description StatusMeasure P Allocation FY17Measure P Allocation FY18Measure P Allocation FY19Measure P Allocation FY20Measure P Allocation FY21Measure P Allocation TotalEst. Completion DatePublic Safety VehiclesNAFire VehiclesFire VehiclesIn Progress385,000$ 1,730,680$ 2,807,500$ 626,500$ 2,768,500$ 8,318,180$ OngoingPublic Safety VehiclesNAPolice VehiclesPolice VehiclesIn Progress463,940$ 1,798,760$ 653,000$ 494,850$ 1,693,500$ 5,104,050$ OngoingNon-Safety City VehiclesNANon-Safety City VehiclesPublic Services Fleet and Public Works EquipmentIn Progress2,818,000$ 749,000$ 1,520,100$ 1,674,000$ 6,761,100$ Ongoing.Non-Safety City Vehicles GG235 Non-Safety City Vehicles Fleet Infrastructure (Replacement of fuel stations) Design1,000,000$ 1,000,000$ EV Chargers: Civic Center- Completed Public Works- Completed Police- Completed Replacement of Fuel Management System anticipated to be completed by Summer 2021Fire Equipment NA Fire Equipment Rescue airbag replacement, radios, etc. In Progress 183,000$ 1,202,000$ 1,385,000$ Ongoing Breathing Apparatus was purchased using FEMA Grant FundsPolice EquipmentPolice EquipmentNAPolice EquipmentBody worn cameras, video camera equipment, etc.Effort has not commenced 187,384$ 28,000$ 28,000$ 243,384$ Fall 2021Police Equipment NA Police Equipment Police Communications & dispatch System In progress183,261$ 86,153$ 196,994$ 205,459$ 671,867$ OngoingPublic Safety BuildingsPublic Safety BuildingsGG232Police Facility RepairsReplacement of bulletproof glass in jail cellCompleted9,000$ 9,000$ CompletedPublic Safety Buildings GG232 Police Facility RepairsBuilding Automation Systems (BAS) In Progress500,000$ 500,000$ Video Management Camera System Phase I- Completed BAS in progeess anticipated completion Spring 2021Public Safety Buildings GG232 Police Facility RepairsFire Protection System Completed110,000$ 110,000$ Replaced 13 carbon monoxide detectors. Replaced Wet Sprinkler System including parking facility. Public Safety Buildings GG232 Police Facility RepairsElectrical Service & Distribution (VFD) Design350,000$ 350,000$ Police HVAC Replacement ProjectTBDPublic Safety Buildings GG232 Police Facility RepairsTurbocor HVAC Completed40,000$ 40,000$ Completed emergency replacement of Turbocor Unit 1 & 2Public Safety Buildings GG232 Police Facility RepairsVarious energy efficiency projects Design500,000$ 500,000$ Phase 1 LED Lighting Project Complete. Phase 2 Police HVAC Replacement Project TBDPublic Safety BuildingsGGV0232Police Facility RepairsP.A. System replacementEffort has not commenced 20,000$ 20,000$ Winter 2020Public Safety BuildingsGGV0232Police Facility RepairsGate Drive Replacement: replace failing motorsCompleted72,000$ 72,000$ CompletedPublic Safety Buildings GGV0232 Police Facility RepairsReplace boilers, chillers and heating and air conditioning systemDesign400,000$ 100,000$ 500,000$ Police HVAC Replacement Project TBDPublic Safety Buildings GG230 Fire Stations Repairs/Replacements Fire Station 5: Secure properties, design and construct In Progress 23,000$ 6,500,000$ 628,619$ 2,535,280$ 198,601$ 9,885,500$ Spring 2021Public Safety BuildingsGG230Fire Stations Repairs/ReplacementsFire Station 9: Secure properties, design and constructIn Progress23,000$ 6,500,000$ 628,619$ 2,535,281$ 198,601$ 9,885,501$ Spring 2021Public Safety BuildingsGG230Fire Stations Repairs/ReplacementsFire Station 1: Roof ReplacementCompleted203,000$ 203,000$ CompletedPublic Safety BuildingsGGV0230Fire Stations Repairs/ReplacementsGate Drive Replacement: replace failing motorsDesign72,000$ 72,000$ Spring 2021Public Safety BuildingsGGV0242Fire Stations Repairs/ReplacementsFire Station 2 Fueling Tank ReplacementDesign277$ 417,043$ 417,320$ Winter 2021Public Safety BuildingsGGV0243Fire Stations Repairs/ReplacementsFire Station 2 Fueling Tank Replacement Phase IIEffort has not commenced 760,000$ (561,548)$ 198,452$ Public Safety BuildingsGGV0249Fire Stations Repairs/ReplacementsFire Station Door ReplacementsCompleted1,500,000$ 1,500,000$ CompletedPublic Safety BuildingsGGV0251Fire Stations Repairs/ReplacementsFire Station Plymovent ExhaustIn Progress100,000$ 100,000$ Public Safety Buildings GGV0252 Fire Station 1 Repair/ReplaceRenovation: enlarge apparatus bay, repurpose exercise room into turnout room, install 4 dorms, new windows Design244,340$ 2,185,380$ 2,429,720$ Public Safety BuildingsGGV0253Fire Station Repairs/ReplacementsFire Station alerting systemCompleted561,548$ 561,548$ CompletedInfrastructure NA Sports Courts and FieldsIrrigation and controller changeover at lighted Fields (5 Parks)Completed 85,000$ 85,000$ Chula Vista Community Park (January 2018)Discovery Park (January 2018)Terra Nova Park (April 2018)Rohr Park Field 17 & 18 (June 2018) Infrastructure PR327 Sports Courts and FieldsIrrigation and controller changeover Citywide sports fieldsIn Progress2,000,000$ (1,523,600)$ 476,400$ Citywide Smart Irrigation System - Consultant hired for DesignInfrastructure PR327 Sports Courts and FieldsSport complex amenities: multipurpose fields, bleachers, handrailsEffort has not commenced 1,500,000$ (500,000)$ 1,000,000$ Spring 2021Infrastructure PR327Sports Courts and FieldsSalt Creek Soccer Arena - Replacement of turfCompletedCompletedInfrastructurePR327Sports Courts and FieldsResurfacing 36 courts CitywideCompleted200,000$ 200,000$ CompletedInfrastructurePR327Sports Courts and FieldsRohr Park: Reconstruction of Basketball CourtsCompleted300,000$ 300,000$ CompletedInfrastructureProject Status UpdatesMeasure P - In progressPublic Safety VehiclesNon-Safety City VehiclesFire Equipment 1/15/2021Page 1 of 42021-04-22 PCOC Page 27 of 51 CategoryCIP #Facility (Project)Description StatusMeasure P Allocation FY17Measure P Allocation FY18Measure P Allocation FY19Measure P Allocation FY20Measure P Allocation FY21Measure P Allocation TotalEst. Completion DateProject Status UpdatesMeasure P - In progressInfrastructure PR327 Sports Courts and FieldsVarious energy efficiency projects. Citywide sports courts and fields lighting. Effort has not commenced 500,000$ (500,000)$ -$ Summer 2021Infrastructure GG228 Park InfrastructureParkway - Replacement of Pool Decking and interior and exterior wall repairs and painting. Completed 250,000$ 250,000$ CompletedInfrastructure PR326 Park InfrastructureReplacement of Citywide playgrounds and resilient surfacingCompleted217,800$ 217,800$ Harborside- Completed Rancho Del Rey- Completed Infrastructure PR326 Park InfrastructureReplacement of Citywide playgrounds and resilient surfacingIn Progress1,282,200$ (500,000)$ 41,062$ 823,262$ Breezewood - Completed Rohr Park- In Progress Explorer Park- In ProgressInfrastructure PR326 Park Infrastructure Smart controllers, irrigation, drainage Citywide parks Design2,000,000$ (1,500,000)$ 500,000$ Santa Cora Park Irrigation Pump- Completed Harborside Park Irrigation Pump- Completed Montevalle- Completed Infrastructure PR326 Park InfrastructurePark asset replacements: barbeque grills, benches, drinking fountains, picnic tables, lights In Progress500,000$ 250,000$ 750,000$ Drinking Fountain Replacement Project Phase I- Completed Roof Replacements- Completed: Greg Rogers Park Menzel Field Restroom Discovery Park Restrooms and Snack Bar Infrastructure PR326 Park InfrastructurePath/walkway repairs and ADA access Citywide parks and parking lotsIn Progress1,000,000$ 75,000$ 69,000$ 305,925$ 1,449,925$ Discovery- CompletedGreg Rogers- CompletedVoyager Park- Completed Bay Blvd Park- Completed Eucalyptus Park- In Progress Los Ninos- In Progress Rohr Park- In Progress Terra Nova - In Progress Reinstra Park Staircase demolition complete; next phase - ADA Study Rohr Jogging Trail- Completed Remaining Parks to be completed 2021Infrastructure PRK0326 Park Infrastructure Replace existing destressed park pathway lights In Progress75,000$ 68,654$ 411,123$ 554,777$ Windingwalk - In Progress Veterans - In Progress Infrastructure PR326 Park InfrastructureVarious energy efficiency projects. Citywide park pathway lightingEffort has not commenced 500,000$ 500,000$ Summer 2022Infrastructure PRK0328 Park InfrastructureReplace restroom at Rohr Park; plumbing, termite damage, roof leaks, and drainage issues Design800,000$ 159,767$ 959,767$ Spring 2021Infrastructure PRK0329 Park InfrastructureLauderbach Park repairs and improvements; $1m CA Youth Soccer grant received will be used to maximize impact of grant funding Design250,000$ 250,000$ Winter 2020InfrastructurePRK0333Park InfrastructureMax Field / Loma Verde Accessibility StudyCompleted100,000$ 20,000$ 120,000$ CompletedInfrastructureSTL421/STL427 Street Pavement Pavement rehabilitation on various streets based on recommendations from City's Pavement Management System for streets with pavement condition index (PCI) ranging from 0-25Completed 363,940$ 6,768,626$ (214,166)$ 6,918,400$ CompletedInfrastructure STL430 Street Pavement Pavement rehabilitation on various streets based on recommendations from City's Pavement Management System for streets with pavement condition index (PCI) ranging from 0-25In Progress8,750,000$ 8,592,295$ (331,000)$ (1,000,000)$ 16,011,295$ Summer 2020 - Closeout phaseInfrastructure TF408 Traffic Signal System-Fiber Network Traffic signal replacements and improvements Design3,000,000$ 2,000,000$ 5,000,000$ Fall 2021Infrastructure DR209Other Infrastructure - CMP Rehabilitation Outside ROWRehabilitation of aged Corrugated Metal Pipe (CMP) and other storm related repairs outside ROW Completed1,121,000$ 135,000$ 1,256,000$ CompletedInfrastructure DR210Other Infrastructure - Drainage Pipe Assessment Outside ROWPerform drainage infrastructure assessments Citywide of approximately 28,5000 LF of CMP outside ROW Completed140,000$ 140,000$ CompletedInfrastructure DR211Other Infrastructure - CMP Rehabilitation Outside ROWRehabilitation of aged Corrugated Metal Pipe (CMP) and other storm related repairs outside ROW In Progress5,639,000$ (285,000)$ 2,331,000$ 500,000$ 8,185,000$ Spring 2020Infrastructure DR216Other Infrastructure - CMP Rehabilitation Outside ROWEmergency design and repair if corrugated metal pipes citywideIn ProgressOngoingInfrastructureSTL428/STL443Other Infrastructure -Sidewalk Replacement CitywideReplace sidewalk damaged at various locations based on recommendations from the Pedestrian Connectivity Plan In Progress2,500,000$ (850,000)$ 714,166$ 2,364,166$ Phase I- Winter 2019 Phase II- Fall 2022infrastructureCTY0226Other Infrastructure-Dead/Dying TreeIn Progress100,000$ 100,000$ 200,000$ OngoingPolice Equipment and Capital Lease Payments 1/15/2021Page 2 of 42021-04-22 PCOC Page 28 of 51 CategoryCIP #Facility (Project)Description StatusMeasure P Allocation FY17Measure P Allocation FY18Measure P Allocation FY19Measure P Allocation FY20Measure P Allocation FY21Measure P Allocation TotalEst. Completion DateProject Status UpdatesMeasure P - In progressPolice Communications & Dispatch Systems NAPolice Communications & Dispatch Systems CAD ReplacementCompleted 17,660$ 170,238$ 86,377$ 170,238$ 170,238$ 614,751$ System installed and went live July 2017. Debt Service payments will continue through FY2026-27.Regional Communications Systems (RCS) NA Regional Communications Systems (RCS) Portable and mobile radios Completed 1,396,460$ 535,000$ 350,000$ 350,000$ 350,000$ 2,981,460$ Equipment purchase complete. Debt service payments will continue through FY2026-27.Fire Response Vehicles NA Fire Response Vehicles Pumper, Fire Engines, Ladder Truck Leases Completed244,400$ 385,000$ 385,000$ 385,000$ 1,399,400$ Debt Service payments will continue through FY2026-27.Public Facilities GG231Civic Center Library and South Chula Vista LibraryCivic Center Library: Foyer bathroom remodel for ADA complianceCompleted250,000$ 250,000$ Completed Public Facilities GG231Civic Center Library and South Chula Vista LibraryCivic Center Library: Adult and Children restrooms (4) remodel for ADA compliance Design500,000$ (100,000)$ 782,000$ 1,182,000$ Summer 2021Public Facilities GG231Civic Center Library and South Chula Vista Library Civic Center Library: Roof replacement Completed550,000$ 550,000$ CompletedPublic Facilities GG231Civic Center Library and South Chula Vista Library Civic Center Library: Exterior stucco repairs Effort has not commenced -$ Summer 2021Public Facilities GG231Civic Center Library and South Chula Vista Library South Chula Vista Library: Flooring Design300,000$ 300,000$ Summer 2021Public Facilities GG231Civic Center Library and South Chula Vista LibraryCivic Center Library: Upgrades to electrical, lighting, HVACDesign900,000$ (900,000)$ -$ Part of Citywide HVAC Project Summer 2021Public Facilities GG231Civic Center Library and South Chula Vista Library South Chula Vista Library: Upgrades to electrical, HVAC In Progress500,000$ 250,000$ 750,000$ Emergency replacement of two failed HVAC units- Completed Roof overlay Literacy Wing- Completed HVAC to be completed Summer 2023 Public Facilities GG231Civic Center Library and South Chula Vista Library South Chula Vista Library:: Roof (BUR) Replacement Completed-$ CompletedPublic Facilities GG233 Recreation and Senior Center RepairsLoma Verde Recreation and Aquatic Center: Pool Plaster, Pool Deck, Pump and Equipment; Upgrades to electrical, roof, exterior stucco, painting; Replace gymnasium floor1,450,000$ (450,000)$ (1,000,000)$ -$ New project - GGV0247Public FacilitiesGG233Recreation and Senior Center RepairsNorman Park Center: Kitchen remodelCompleted100,000$ 100,000$ CompletedPublic FacilitiesGG233Recreation and Senior Center RepairsNorman Park Center: First floor restroom remodelCompleted250,000$ 250,000$ CompletedPublic FacilitiesGG233Recreation and Senior Center RepairsNorman Park Center: Flooring, decking, drainageCompleted550,000$ 651,000$ 1,201,000$ CompletedPublic FacilitiesGGV0233Recreation and Senior Center RepairsNorman Park Senior Center Batten Seam RoofIn Progress104,000$ 104,000$ Spring 2021Public Facilities GG233 Recreation and Senior Center RepairsWomen's Club: Upgrades to electrical, HVAC, plumbing, roof, windows, stucco In Progress400,000$ 400,000$ Roof Replacement- Completed Windows/Stucco/Paint- Completed HVAC to be completed Spring 2021Public Facilities GG233 Recreation and Senior Center Repairs Energy efficiency projects: Recreation and Senior Center In Progress2,250,000$ (1,050,000)$ -$ 236,000$ 1,436,000$ Phase 1 LED Lighting Retrofit- Completed Phase 2 Citywide HVAC Project Summer 2021Public Facilities GGV0247 Recreation and Senior Center Repairs Loma Verde Aquatic and Recreation Center Design1,100,000$ 120,000$ 1,220,000$ Public Outreach- In progress State Grant Application submitted August 2019 - Project not eligible Submersible pool lights - Completed Pool line leak - Completed Aquatic Center roof replacement- CompletedPublic Facilities GG234 Other Public BuildingsAnimal Care Facility: electrical, HVAC, plumbing, roofing other structures, trailer replacement Completed500,000$ 500,000$ Replaced damp wall with tile back receiving area- Completed HVAC-Replaced condenser and evaporator coil- Completed HVAC- Replace heating, ventilating and air conditioning units- In progress Trailer Replacement Project- Completed Public FacilitiesGG224Other Public BuildingsLauderbach Center: various improvementsIn Progress-$ Winter 2020Public Facilities GG234 Other Public BuildingsLiving Coast Discovery Center: alarm systems, septic tank, decking and rail supports, sliding doors, exterior retaining wall repair, interior/exterior lighting, electrical, HVAC, roofing and stucco repairs In Progress1,000,000$ (500,000)$ 150,000$ 650,000$ Fire Alarm Panel- Completed Install 2 AC Units- Completed Roof Replacement - Completed Public Facilities GG234 Other Public BuildingsKen Lee Building: roofing, HVAC, electrical, Fire Protection SystemIn Progress250,000$ 250,000$ HVAC air conditioning units- Completed Roof replacement- Completed Public FacilitiesGG234Other Public BuildingsBoys and Girls Club: roofIn Progress-$ Fall 2020Public FacilitiesGG234Other Public BuildingsBoys and Girls Club : electrical distribution boardIn Progress100,000$ 100,000$ Summer 2021Public Facilities GG234 Other Public BuildingsPublic Works Corp Yard: HVAC, lighting, Building Automation System, Fire Protection System Design600,000$ 350,000$ 691,600$ 1,641,600$ Winter 2020Public FacilitiesGG234Other Public BuildingsPolice Department: roof over dispatchCompleted250,000$ 250,000$ CompletedPublic Facilities 1/15/2021Page 3 of 42021-04-22 PCOC Page 29 of 51 CategoryCIP #Facility (Project)Description StatusMeasure P Allocation FY17Measure P Allocation FY18Measure P Allocation FY19Measure P Allocation FY20Measure P Allocation FY21Measure P Allocation TotalEst. Completion DateProject Status UpdatesMeasure P - In progressPublic Facilities GG234 Other Public Buildings Civic Center - Exterior wood surfaces Completed500,000$ 500,000$ Veterans Rec Center- Completed Civic Center Buildings- Completed Public Facilities GG234 Other Public BuildingsVarious Energy efficiency projects: Citywide Public FacilitiesIn Progress2,000,000$ (1,357,788)$ 642,212$ LED Lighting Retrofit Phase I- Completed LED Lighting Retrofit Phase II - Summer 2021Public FacilitiesGGV0234Other Public BuildingsSolar Inverter and Panels (5 locations)Design293,560$ 293,560$ Summer 2021Public Facilities GG234 Other Public BuildingsCitywide Gate Drive Replacement: replace failing gate motorsEffort has not commenced 36,000$ 36,000$ Summer 2021Public FacilitiesGGV0234Other Public BuildingsCitywide plumbing replacement and retrofitEffort has not commenced 50,000$ 325,000$ 375,000$ Summer 2021Public Facilities GGV0234 Other Public BuildingsPW Garage - Replace Plymovent Exhaust Recovery SystemEffort has not commenced 50,000$ 50,000$ New Infrastructure GG236 Citywide Network Replacement Citywide network replacement Completed2,045,000$ 35,700$ 2,080,700$ CompletedInfrastructure GG237 Citywide TelecommunicationsCity ITS staff has begun working on the Citywide Telecommunications project which will replace the entire PBX based phone system at City facilities with a IP Based phone system. This phone system will provide significant productivity advantages and include collaborative tools such as video conferencing In Progress2,000,000$ 155,602$ 2,155,602$ Summer 2021 $ 3,200,000 79,245,965$ 12,500,738$ 14,503,341$ 12,162,654$ 121,612,698$ In ProgressCompletedTOTAL PROJECT EXPENDITURES 1/15/2021Page 4 of 4NOTE: Report last updated January 2021. 2021-04-22 PCOC Page 30 of 51 Measure P Vehicle and Equipment Purchases MEASURE P ACTUALS TO DATE Description Category Total Amount Prior Fiscal Years 2017 through 2020 Police 3,552,688$           Prior Fiscal Years 2017 through 2020(1)Fire 5,622,320$            Prior Fiscal Years 2017 through 2020 Non‐Public Safety 4,538,799$           Current Fiscal Year 2021 Police 1,278,265$           Current Fiscal Year 2021 Fire 43,380$                Current Fiscal Year 2021 Non‐Public Safety 429,587$              TOTAL ACTUALS 15,465,038$        Total Public Safety Actuals 10,496,653$        Total Non‐Public Safety Actuals 4,968,385$           TOTAL BY GROUP 15,465,038$        MEASURE P VEHICLES ON ORDER Description Department Total Amount International 7500 (GapVax) Public Works 499,083$              Pierce Arrow XT 100' Tractor Drawn Aerial (Lease Purchase) Fire 1,505,922$           Pierce Arrow XT Triiple Combination Pumper (Lease Purchase) Fire 767,884$              PB Loader Model BC‐4 Asphalt Patcher Public Works 224,594$              Peterbilt 520 with M‐B Companies Striper Body Public Works 570,096$              Ford Explorer XLT Police 37,309$                Ford F‐150 Crew Cab Public Works 33,742$                Toyota Taccoma 4WD Engineering 31,333$                (3) Ford F‐150 Community Services 76,969$                Ford F‐150 Public Works 25,656$                Ford Transit 350 XL Public Works 35,879$                (7) Ford F‐250 Community Services 245,641$              (2) Ford Super Duty F‐550 with Knapheid Body (Partially funded)Public Works 67,606$                Fire Vehicle Outfitting Fire 33,418$                Police Vehicle Outfitting Police 183,973$              Vehicle Outfitting Public Works 17,070$                Vehicle Outfitting Community Services 8,462$                  TOTAL ON ORDER 4,364,635$          Total Public Safety On Order 2,528,504$           Total Non‐Public Safety On Order 1,836,131$           TOTAL BY GROUP 4,364,635$          NOTES: (1) Does not include prior Fire apparatus purchased via lease purchase agreements. 2021-04-22 PCOC Page 31 of 51 Category CIP #Description Status Measure P Allocation Est. Completion Date Public Safety Buildings GGV0230 Station recived certificate of Substantial Completion on 3/15/2021 and was put into use on 3/25/2021. Punchlist work is in progress. Contract will be open until end of 1 year landscape maintenace on 3/15/2022 10,284,456$ Substantial Completion - 3/15/2021 Public Safety Buildings GGV0230 Construction began March 5, 2020 and the current schedule shows a completion date of April 19, 2021. 9,715,544$ Early 2021 Public Safety Buildings GGV0252 Proposals recived 3/23/2021 - evaluation in progress 2,429,720$ Fall 2022 Total Public Safety Buildings 22,429,720$ Infrastructure TRF0408 Pre-Construction Meeting was conducted 1/6/21. Actual construction will start in approximately May 2021 when the traffic signal equipment should be delivered. 5,000,000$ Spring 2022 Infrastructure DRN0216 Emergency design and repair of corrugated metal pipes citywide. 400,000$ On-going project Infrastructure STL0443 Construction Phase - Multi-Year (3 Year) Contract; Council Award/Appropriation: August 2019. Quadrant 1 work was completed June 2020. Quadrant 2 work completed November 2020. Quadrant 3 work to begin 5/18/2021. 1,877,784$ Fall 2022 (Phase II) Total Infrastructure 7,277,784$ Infrastructure STL0428 Construction Phase - Began September 2019. Completed December 2019. 509,768$ Project Complete Infrastructure STL0427 Construction Phase I - Began March 2018. Completed December 2018. 6,554,460$ Project Complete Infrastructure STL0430 Construction Phase II - Began July 2019. Field work completed August 2020; Project currently in closeout phase 16,011,295$ Closeout phase Infrastructure DRN0209 Construction Phase I - Began March 2018. Completed December 2018. 1,256,000$ Project Complete Infrastructure DRN0210 CMP CCTV completed 140,000$ Project Complete Infrastructure DRN0211 All field work complete 8,185,000$ Closeout Phase in progress Infrastructure STL0421 Project completed in January 2017 23,385$ Project Complete Park Study PRK0333 Consultant: Hunsaker & Associates. Accessibility Study completed September 24, 2020. Presented to COC in October 2020, developing funding strategy 120,000$ Accessibility Study completed 9/24/20; Closeout Phase in progress Total Completed 32,799,908$ 62,507,411$ Max Field/Loma Verde Accessibility Study Reinstra Park/Loma Verde Rec Center - bridge construction, parking needs and ADA review. Added scope: retaining wall failure and slope stabilization. Department of Engineering and Capital Projects Traffic signal replacements and improvements Fire Stations Repairs/Replacements Fire Station 5: design and construct Pavement rehabilitation on various streets based on recommendations from City's Pavement Management System Fire Station #1 Repair/Replace Fire Station 1: design and rennovations Other Infrastructure - CMP Rehabilitation Outside ROW Phase II Rehabilitation of aged Corrugated Metal Pipe (CMP) and other storm drain related repairs outside ROW Street Pavement Pavement rehabilitation on various streets based on recommendations from City's Pavement Management System Pavement rehabilitation on Floyd AvenueStreet Pavement Perform drainage infrastructure assessments Citywide Replace sidewalk damaged at various locations based on recommendations from the Pedestrian Connectivity Plan Other Infrastructure -Sidewalk Replacement Citywide Other Infrastructure - Drainage Pipe Assessment Outside ROW Other Infrastructure - CMP Rehabilitation Outside ROW Project Status Updates Measure P - In progress Public Safety Buildings Infrastructure Completed Projects Facility (Project) Street Pavement Traffic Signal System Sidewalk Rehabilitation Citywide Fire Stations Repairs/Replacements Fire Station 9: design and construct Corrugated Metal Pipe Emergency Repair Replace sidewalk damaged at various locations based on recommendations from the Pedestrian Connectivity Plan Rehabilitation of aged Corrugated Metal Pipe (CMP) and other storm drain related repairs outside ROW Other Infrastructure - CMP Rehabilitation Outside ROW TOTAL PROJECT ALLOCATIONS Updated 04/07/2021 Page 1 of 22021-04-22 PCOC Page 32 of 51 Department of Engineering and Capital Projects Project Status Updates Measure P - In progress Actual consultant costs included in project allocations. Estimated Amt Task Order Execution Date Notes $188,922.00 2/19/2018 Rick Engineering Company $99,958.58 6/26/2018 IBI Group 9,989.65 1/22/2019 Southern California Precision Concrete Inc. 452,000.00 12/10/2019 Southern California Precision Concrete Inc. Estimated Amt Task Order Execution Date Notes $618,050.00 3/12/2018 Consultant: O'Connor Estimated Amt Task Order Execution Date Notes $115,536.00 12/12/2017 Consultant: PPC $94,865.00 12/22/2017 Consultant: DHS (task terminated) $325,314.00 4/27/2018 Consultant: PPC $626,775.00 4/27/2018 Consulant: PPC $191,004.00 11/19/2018 Consultant: PPC (Construct. review & bid support) $997,726.00 4/10/2019 Consultant: Kleinfelder (construction inspection & administration) $35,080.00 7/3/2019 Consultant: PPC $161,000.00 10/30/2019 Consultant: PPC Estimated Amt Task Order Execution Date Notes $99,959.58 6/26/2018 Consultant: IBI Estimated Amt Task Order Execution Date Notes GG230 Fire Stations Repairs/Replacements Awarded 11/21/17 Task Order # PO 2182005 Awarded 05/15/18 TASK #STL430 Task Order # Task Order # CIP Intelligent Transportation Systems Consultant (Traffic Engineering) 5 Design Build teams deemed qualified with the intention of requesting proposals from the top 3 available and interested ranked firms at RFP time. Design Build Construction Teams STL0428 - Sidewalk Replcmt (Heaves 1.5" +) TASK #STL428 TASK #STL443 STL0430 - Street Pavement Rehab Ph II Construction Management (Civil Projects) Now Available: Kleinfelder, DHS Consulting, Project Professionals Corporation. Construction Management (Facilities /Buildings) Now Available: Kimley-Horn; NV5; Rick Engineering Co. and; TY-LIN International. Now Available: Kitchell CEM; O'Connor Construction Management. TASK #GG230 A, B, C Awarded 9/19/17Civil Engineering PO 2181583 CIP STL0430 Street Pavement Rehab Phase II TRF0408 Traffic Signal System (Fiber Network) STL0428 Sidewalk Replcmnt (Informal Bid) PO 219148 PO 2201516STL0443 Sidewalk Rehabilitation Task Order # On Call Consultant Contracts (Available for Measure P Projects) CIP CIP Prequalified List Determined 10/11/17 STL0443 - Sidewalk Slicing Awarded 11/7/17 PO 2182005TRF0408 - Traffic Signals Sys TASK #STL427 CIP DRN0209- CMP Rehab Outside ROW STL0430 - Street Pavement Rehab Ph II TASK #STL430 A STL0427- Street Pavement Rehab Ph I TASK #STL427 TASK #DRN211 Now Available: IBI Group, Iteris, Kimley-Horn, STC Traffic TASK #DR209 Task Order # STL0427- Street Pavement Rehab Ph I DRN211 - CMP Rehab Outside ROW Ph II Updated 04/07/2021 Page 2 of 22021-04-22 PCOC Page 33 of 51 &,7<2)&+8/$9,67$&$/,)251,$ 0($685(36$/(67$;)81' )257+(<($5(1'('-81( 5(325721&203/,$1&(:,7+7+( ,1)$6758&785()$&,/,7,(6$1' (48,30(17(;3(1',785(3/$1 2021-04-22 PCOC Page 34 of 51  &,7<2)&+8/$9,67$&$/,)251,$ 0($685(36$/(67$;)81'  5(325721&203/,$1&(:,7+7+( ,1)$6758&785()$&,/,7,(6$1'(48,30(17(;3(1',785(3/$1  )257+(<($5(1'('-81( 2021-04-22 PCOC Page 35 of 51  &,7<2)&+8/$9,67$  0($685(36$/(67$;)81'  -81(  7$%/(2)&217(176  3DJH 1XPEHU  ,QGHSHQGHQW$XGLWRUV¶5HSRUWRQ&RPSOLDQFHZLWK$SSOLFDEOH5HTXLUHPHQWV DQGRQ,QWHUQDO&RQWURO2YHU&RPSOLDQFH  6FKHGXOHVRI0HDVXUH36DOHV7D[)XQG  %DODQFH6KHHW  6WDWHPHQWRI5HYHQXHV([SHQGLWXUHVDQG&KDQJHVLQ)XQG%DODQFH   2021-04-22 PCOC Page 36 of 51 ,1'(3(1'(17$8',7256¶5(325721&203/,$1&(:,7+$33/,&$%/( 5(48,5(0(17$1'21,17(51$/&21752/29(5&203/,$1&(  7RWKH+RQRUDEOH0D\RUDQG0HPEHUVRIWKH&LW\&RXQFLO &LW\RI&KXOD9LVWD&DOLIRUQLD  5HSRUWRQ&RPSOLDQFH  :HKDYHDXGLWHGWKHFRPSOLDQFHRIWKH0HDVXUH36DOHV7D[)XQGRIWKH&LW\RI&KXOD9LVWD &DOLIRUQLD WKH ³&LW\´  ZLWK WKH W\SHV RI FRPSOLDQFH UHTXLUHPHQWV GHVFULEHG LQOrdinance No. 3371 (the Ordinance) DQGWKH Infrastructure, Facilities and Equipment Expenditure Plan (the Spending Plan)IRU WKH\HDUHQGLQJ-XQH  Management’s Responsibility 0DQDJHPHQWLVUHVSRQVLEOHIRUFRPSOLDQFHZLWKWKHUHTXLUHPHQWVRIWKH2UGLQDQFHDQGWKH6SHQGLQJ 3ODQ Auditor’s Responsibility 2XU UHVSRQVLELOLW\ LV WR H[SUHVV DQ RSLQLRQ RQ FRPSOLDQFH ZLWKWKH UHTXLUHPHQWV GHVFULEHG LQ WKH 2UGLQDQFH DQG WKH 6SHQGLQJ 3ODQ EDVHG RQ RXU DXGLW :H FRQGXFWHG RXU DXGLW RI FRPSOLDQFH LQ DFFRUGDQFHZLWKDXGLWLQJVWDQGDUGVJHQHUDOO\DFFHSWHGLQWKH8QLWHG6WDWHVRI$PHULFDWKHVWDQGDUGV DSSOLFDEOH WR ILQDQFLDO DXGLWV FRQWDLQHG LQ WKHGovernment Auditing Standards LVVXHG E\ WKH &RPSWUROOHU*HQHUDORIWKH8QLWHG6WDWHV7KRVHVWDQGDUGVUHTXLUHWKDWZHSODQDQGSHUIRUPWKHDXGLWWR REWDLQUHDVRQDEOHDVVXUDQFHDERXWZKHWKHUQRQFRPSOLDQFHZLWKWKHW\SHVRIFRPSOLDQFHUHTXLUHPHQWV UHIHUUHGDERYHWKDWFRXOGKDYHDGLUHFWDQGPDWHULDOHIIHFWRQWKH0HDVXUH36DOHV7D[)XQGRIWKH &LW\ $Q DXGLW LQFOXGHV H[DPLQLQJ RQ D WHVW EDVLV HYLGHQFH DERXW WKH &LW\¶V FRPSOLDQFH ZLWK WKRVH UHTXLUHPHQWVDQGSHUIRUPLQJVXFKRWKHUSURFHGXUHVDVZHFRQVLGHUHGQHFHVVDU\LQWKHFLUFXPVWDQFHV  :H EHOLHYH WKDW RXU DXGLW SURYLGHV D UHDVRQDEOH EDVLV IRU RXU RSLQLRQ RQ FRPSOLDQFH IRU WKH 0HDVXUH36DOHV7D[)XQGRIWKH&LW\+RZHYHURXUDXGLWGRHVQRWSURYLGHDOHJDOGHWHUPLQDWLRQRI WKH&LW\¶VFRPSOLDQFHZLWKWKRVHUHTXLUHPHQWV  Opinion ,QRXURSLQLRQWKH&LW\FRPSOLHGLQDOOPDWHULDOUHVSHFWVZLWKWKHUHTXLUHPHQWVUHIHUUHGWRDERYHWKDWDUH DSSOLFDEOHWRWKH0HDVXUH36DOHV7D[)XQGIRUWKH\HDUHQGLQJ-XQH  5HSRUWRQ,QWHUQDO&RQWURORYHU&RPSOLDQFH  0DQDJHPHQWRIWKH&LW\LVUHVSRQVLEOHIRUHVWDEOLVKLQJDQGPDLQWDLQLQJHIIHFWLYHLQWHUQDOFRQWURORYHU FRPSOLDQFHZLWKWKHW\SHRIFRPSOLDQFHUHTXLUHPHQWVUHIHUUHGWRDERYH,QSODQQLQJDQGSHUIRUPLQJRXU DXGLW RI FRPSOLDQFH ZH FRQVLGHUHG WKH &LW\¶V LQWHUQDO FRQWURORYHU FRPSOLDQFH ZLWK WKH W\SHV RI UHTXLUHPHQWVWKDWFRXOGKDYHDGLUHFWDQGPDWHULDOHIIHFWRQWKH&LW\WRGHWHUPLQHWKHDXGLWLQJSURFHGXUHV WKDWDUHDSSURSULDWHLQWKHFLUFXPVWDQFHVIRUWKHSXUSRVHRIH[SUHVVLQJDQRSLQLRQRQFRPSOLDQFHDQGWR WHVWDQGUHSRUWRQLQWHUQDOFRQWUROVRYHUFRPSOLDQFHEXWQRWIRUWKHSXUSRVHRIH[SUHVVLQJDQRSLQLRQRQ WKHHIIHFWLYHQHVVRILQWHUQDOFRQWURORYHUFRPSOLDQFH 203 N. Brea Blvd., Suite 203 Brea, CA 92821 Lance, Soll & Lunghard, LLP Phone: 714.672.0022 2021-04-22 PCOC Page 37 of 51  7RWKH+RQRUDEOH0D\RUDQG0HPEHUVRIWKH&LW\&RXQFLO &LW\RI&KXOD9LVWD&DOLIRUQLD  $FFRUGLQJO\ ZH GR QRW H[SUHVV DQ RSLQLRQ RQ WKH HIIHFWLYHQHVVRI WKH &LW\¶V LQWHUQDO FRQWURO RYHU FRPSOLDQFH  $deficiency in internal control over complianceH[LVWVZKHQWKHGHVLJQRURSHUDWLRQRIDFRQWURORYHU FRPSOLDQFHGRHVQRWDOORZPDQDJHPHQWRUHPSOR\HHVLQWKHQRUPDOFRXUVHRISHUIRUPLQJWKHLUDVVLJQHG IXQFWLRQVWRSUHYHQWRUGHWHFWDQGFRUUHFWQRQFRPSOLDQFHZLWKDW\SHRIFRPSOLDQFHRIWKH2UGLQDQFH DQGWKH6SHQGLQJ3ODQRQDWLPHO\EDVLV$material weakness in internal control over complianceLVD GHILFLHQF\ RU D FRPELQDWLRQ RI GHILFLHQFLHV LQ LQWHUQDOFRQWURO RYHU FRPSOLDQFH VXFK WKDW WKHUH LVD UHDVRQDEOH SRVVLELOLW\ WKDW D PDWHULDO QRQFRPSOLDQFH ZLWK D W\SH RI FRPSOLDQFH UHTXLUHPHQW RI WKH 2UGLQDQFHDQGWKH6SHQGLQJ3ODQZLOOQRWEHSUHYHQWHGRUGHWHFWHGDQGFRUUHFWHGRQDWLPHO\EDVLV$ significant deficiency in internal control over compliance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age 38 of 51 Cash and investments 32,279,021$ Accounts receivable 162 Accrued interest receivable 143,328 Prepaid expenses 170,238 Restricted cash and investments 15,365,506 Total Assets 47,958,255$ Liabilities: Accounts payable 4,333,038$ Retention payable 1,053,534 Total Liabilities 5,386,572 Assigned for Measure P Sales Tax 42,571,683 Total Fund Balance 42,571,683 Total Liabilities and Fund Balance 47,958,255$ CITY OF CHULA VISTA Fund Balance: Assets: JUNE 30, 2020 BALANCE SHEET SCHEDULES OF 2016 MEASURE P SALES TAX FUND 32021-04-22 PCOC Page 39 of 51 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE FOR THE YEAR ENDED JUNE 30, 2020 Revenues: Local sales and use tax 20,037,276$ Use of money and property 1,648,049 Miscellaneous 80,149 Total Revenues 21,765,474 Expenditures: Contracted services 2,000 Equipment and shared infrastructure costs 838,160 Capital outlay 31,414,523 Debt service: Principal retirement 6,442,184 Interest and fiscal charges 2,625,625 Total Expenditures 41,322,492 Net Change in Fund Balance (19,557,018) Fund Balance at Beginning of Year 62,128,701 Fund Balance at End of Year 42,571,683$ SCHEDULES OF 2016 MEASURE P SALES TAX FUND CITY OF CHULA VISTA 42021-04-22 PCOC Page 40 of 51 Infrastructure, Facilities and Equipment Spending Plan ESTIMATED One‐half cent Sales Tax Revenues over 10 year period Fiscal Year 2021‐22 Estimated Revenues: A Estimated 1/2 cent Sales Tax Revenues 22,777,017$      ESTIMATED TOTAL REVENUES 22,777,017$      Proposed Expenditures B Fire Vehicles 1,292,450$         C Police Vehicles 1,547,200$         Total Public Safety Vehicles 2,839,650$         D Non‐Safety City Vehicles (i.e. Public Works Crews) 2,434,000$         E Fleet Infrastructure ‐$                    Total Non‐Safety City Vehicles 2,434,000$         F Fire Equipment (i.e. breathing apparatus, Radios etc) ‐$                    G Police Equipment (i.e. body worn cameras, video camera equip etc) 68,116$              H Police Communications & Dipatch System 214,299$            Total Public Safety Equipment 282,415$            I Fire Station Repair/Replacements 957,409$            J Police Facility Repairs 474,656$            Total Public Safety Buildings  1,432,065$         K Recreation Centers and Senior Center 15,916,629$      L Civic Center and South Chula Vista Libraries 1,749,227$         M Other Public Bldgs (i.e. Animal Care Facility & Living Coast DC) 1,622,417$         Total Other Public Facilities  19,288,273$      N Sports Courts and Fields 384,255$            O Park Infrastructure 1,594,340$         P Street Pavement (Arterials/Collectors/Residential)‐$                    Q Traffic Signal System (Fiber Network)‐$                    R Other Infrastructure (Storm Drains, Sidewalks, Trees etc) 4,400,000$         S Citywide Network Replacement ‐$                    T Citywide Telecommunications 454,000$            Total  Infrastructure  6,832,595$         Projects to be Financed through Annual Capital Lease Payments U Police Communications & Dipatch System 170,238$            V Regional Communications System (RCS) 345,261$            W Fire Response Vehicles 778,405$            Total Public Safety Capital Lease Pmts 1,293,904$         TOTAL EXPENDITURES 34,402,902$      Bond Proceeds: X Bond Proceeds ‐$                    Y Cost of Issuance ‐$                    TOTAL BOND PROCEEDS ‐$                    Investment Earnings: Z Investment Earnings ‐$                    TOTAL INVESTMENT EARNINGS ³‐$                    Bond Debt Service: AA Debt Service Principal 6,185,000$         AB Debt Service Interest 1,949,250$         TOTAL DEBT SERVICE 8,134,250$         Administrative Expenses: AC Audit 5,306$                AD Bond Administration 7,110$                TOTAL ADMINISTRATIVE EXPENSES 12,416$              TOTAL 42,549,568$      2021-04-22 PCOC Page 41 of 51 Page 1 of 9    DRAFT Annual Report of the Measure P Citizens Oversight Committee   Fiscal Year 2019‐20  Measure P Background  In November 2016, Chula Vista voters approved Measure P: a temporary, ten‐year, half‐cent  sales tax to fund high priority infrastructure needs. Collection of the sales tax began April 1, 2017.  The sales tax is projected to raise $178 million, which will be used to upgrade police, fire,  paramedic and 9‐1‐1 equipment, vehicles and facilities; fund streets and sidewalks; replace storm  drains to prevent sinkholes; improve parks; repair recreation facilities; and repair or replace other  city infrastructure.  Citizens Oversight Committee   The ballot measure also established a Measure P Citizens Oversight Committee (COC). The  Measure P Citizens Oversight Committee (COC) is composed of 16 members. The purpose of the  COC is to review and report on all Measure P expenditure plans, financial reports, and audits.  Eleven of the COC members serve as “Designated Members.” Designated Members were  nominated by local organizations and individuals such as the Chula Vista Chamber of Commerce,  Chula Vista Youth Sports Council, Chula Vista Growth Management Oversight Commission, and  the Chula Vista Police and Fire Chiefs. The remaining five members are “At‐Large Members”  selected from a pool of applicants who applied directly to the City. Five “At‐Large Members,”  included at least one resident from each of the four City Council districts and one nominated by  the Mayor.  The board is composed of 16 members appointed to a four‐year term.  Member Appointment  Criteria Term Expiring  Greg Martinez   District 1 Rep. 6/30/21  Christopher Redo  District 2 Rep. 6/30/21  Jason Hurtado‐Prater District 3 Rep. 6/30/21  Christopher Sheridan District 4 Rep. 6/30/21  Mona Freels At‐Large Rep. 6/30/21  Zulema Maldonado Designated Rep.1 6/30/21  Silvestre Vigilante Designated Rep.2 6/30/21  Vacant Designated Rep.3 6/30/21  David Garcias (Chair) Designated Rep.4 6/30/21  Todd Voorhees Designated Rep.5 6/30/21  Michael Lengyel Designated Rep.6 6/30/21  Vacant Designated Rep.7 6/30/21  Oscar Romo Designated Rep.8 6/30/21  Robert Ziomek Designated Rep.9 6/30/21  Donald Hunter   Designated Rep.10 6/30/21  Leon Firsht (Vice Chair)   Designated Rep.11 6/30/21    2021-04-22 PCOC Page 42 of 51 Page 2 of 9    Nominating Authorities are as follows:  1 ‐ Chula Vista Chamber of Commerce  2 ‐ Chula Vista Sports Council  3 ‐ Alliance of Californians for Community Empowerment, San Diego Branch  4 ‐ San Diego and Imperial Counties Labor Union  5 ‐ San Diego County Taxpayers Association  6 ‐ Growth Management Oversight Commission  7 ‐ Parks and Recreation Commission  8 ‐ Sustainability Commission  9 ‐ Chula Vista Fire Chief  10 ‐ Chula Vista Police Chief  11 ‐ Chula Vista Director of Public Works  The specific duties of the COC are as follows:  1. Review and comment on each year's Finance Department Report (as defined in CVMC  section 3.33.160.A); Measure P Spending Plan (as defined in CVMC section 3.33.160.B);  and the Annual Independent Auditor’s Report (as defined in CVMC section 3.33.160.C).  2. Prepare an Annual Report regarding the Finance Department Report for presentation to  the City Council at a public meeting.  3. Work with City staff to identify and apply "best practices" for tracking and reporting on  Measure P revenues and expenditures relative to other City revenues and expenditures.  Summary of fiscal year 2020 Independent Auditors’ Report on Compliance Revenues and  Expenditures  Major expenditures in the following categories incurred in fiscal year 2020:  Category FY 2020 Expenditures Major Items  Fire Services                                7,638,343  Fire Vehicles, Fire Equipment, Facility Repairs        Police Services                                1,492,433  Police Vehicles, Communication System,  Facility Repairs        Infrastructure                              23,279,761   Streets, Other Public Infrastructure, Sports  Fields and Courts, Non‐Safety Vehicles, Public  Facilities, Traffic Signal Systems, Park  Infrastructure, Citywide Network  Replacement, Citywide Telecommunications        Staff Time                                    774,352  City Staff‐Time        Debt Service                                8,128,750  Bond Debt Service    Administrative Expenses                                      8,852  Audit, Bond Administration Fees, Banking  Fees, Cost of Issuance       Total Expenditures  $                        41,322,491        2021-04-22 PCOC Page 43 of 51 Page 3 of 9        Audited Statement of Revenues, Expenditures and Changes in Fund Balance  June 30, 2020      Revenues:    Local sales and use tax                        20,037,276   Use of money and property                          1,648,049  Miscellaneous                             80,149       Total Revenues  $                   21,765,474        Expenditures:    Contracted Services                                 2,000   Equipment and shared infrastructure costs                             838,160  Capital outlay                        31,414,523   Debt service:        Principal retirement                          6,442,184       Interest and fiscal charges                          2,625,625       Total Expenditures  $                   41,322,492        Excess (Deficiency) of Revenues          Over (under) Expenditures                       (19,557,018)     Net Change in Fund Balance                        (19,557,018)     Fund Balance at Beginning of Year                        62,128,701       Fund Balance as of June 30, 2020  $                   42,571,683                                                2021-04-22 PCOC Page 44 of 51 Page 4 of 9      Plan Expenditures by Replacement Category  ($33,184,890)    Major Projects (Fiscal Year 2019/2020) by Cost Category  Fire Stations Repairs/Replacements (GGV0230):   The Fire Department’s present and future functional needs, technical constraints and feasibility,  and budget were considered in developing the project’s design criteria.  Fire Stations 5 and 9 will  be relocated to 341 Orange Avenue and 100 Moss Avenue, respectively.  In March 2019, Council  approved a Design Build Agreement with EC Constructors, Inc. for design of Fire Stations 5 and 9.   In February 2020, Council awarded the Construction Phase.  Estimated Completion:  Construction  6,741,561  862,091  200,738  708,702  707,797  62,780  13,154  12,187,144  5,650,017  12,357  1,475,709  2,172,625  375,889  1,001,856 113,651 745,476 74,062  79,283  Fire Stations Repairs/Replacement (6,741,561)Fire Response Vehicles (862,091) Fire Safety Equipment (200,738)Police Response Vehicles (708,702) Public Safety Communication Systems (707,797)Police Facility Repairs (62,780) Police Equipment (13,154)Streets (12,187,144) Other Public Infrastructure (5,650,017)Sports Courts and Fields (12,357) Non‐Safety Vehicles (1,475,709)Recreation and Senior Centers (2,172,625) Civic Center and South Libraries (375,889)Other Public Facilities (1,001,856) Traffic Signal Systems (113,651)Park Infrastructure (745,476) Citywide Network Replacement (74,062)Citywide Telecommunications (79,283) 2021-04-22 PCOC Page 45 of 51 Page 5 of 9    for Fire Station 5 began March 2020 and is scheduled to be completed on March 2021.   Construction for Fire Station 9 began April 2020 and is scheduled to be completed April 2020.    Street Pavement Phases I & II (STL0427 & STL0430):    Pavement rehabilitation projects on various streets based on recommendations from City's  Pavement Management System for streets with pavement condition index (PCI).  The PCI score  was utilized to identify failed (PCI 0‐25) and failing (PCI 25‐34) street segments that could be  addressed using Measure P funding.      Project STL0427 was awarded in January 2018, which was the first phase of the pavement  rehabilitation project and included street segments with PCI scores ranging from 0 to 15.  Construction on the first phase ended on October 2018.  The second phase, STL0430, includes  street segments with PCI scores up to 34.  The second phase was awarded by Council in April  2019.  Approximately 121,451 feet (23 miles) of pavement will be rehabilitated as part of this  project.  Estimated Completion:  August of 2020.       Other Infrastructure ‐ CMP Rehabilitation Outside ROW Phases I & II (DRN0209, DRN0210,  DRN0211 & DRN0216):    Rehabilitation of failed Corrugated Metal Pipe (CMP) and other storm drain related repairs  outside the right of way.  Project DRN0210 cleaned, videotaped and evaluated approximately  28,500 lineal feet of CMP.      Project DRN0209 began construction in March 2018 and repaired 28 CMP locations (3,864 linear  feet of CMP) for a project cost of approximately $991,944.  Construction was completed in  December of 2018.    Project DRN0211 repaired 134 CMP locations of approximately 18,908 linear feet of storm  drainpipe.  A total of 14,955 linear feet of CMP was repaired in FY19/20.  Total project costs were  approximately $7,195,911.      Project DRN0216 is dedicated to addressing future emergency CMP failures.  By having a funded  CIP project readily available, emergency failures can be addressed directly by this project;  eliminating the need to coordinate with other storm drain CIP projects for change orders to  complete construction based on funding availability.    Other Infrastructure ‐ Sidewalk Replacement Citywide (STL0428 & STL0443):    This project will replace damaged sidewalk at various locations throughout the City based on  recommendations from the Pedestrian Connectivity Plan.  The first project (STL0428) to replace  sidewalks was awarded in June 2019 and completed construction in December of 2019.   Approximately 100 sidewalk locations were repaired.  The second project (STL0443) was awarded  in August 2019 and began repair of roughly 6,200 locations exhibiting moderate‐to‐small heave  displacements in March of 2020.  These repairs are being accomplished through a multi‐year  2021-04-22 PCOC Page 46 of 51 Page 6 of 9    contract with a qualified on‐call concrete slicing contractor.  Estimated Completion:  Summer of  2022.     Traffic Signal System‐Fiber Network (TRF0408):  Traffic signal replacements and improvements for 13 locations including:  expansion of City fiber  optics, wireless and/or twisted pair communications, expansion of Adaptive Signal System, and  installation of traffic monitoring devices.  Project is scheduled to advertise in the Summer of 2020.    Max Field/Loma Verde Accessibility Study (PRK0333):  Consultant has completed review of the sports complex area and determined where a new  pedestrian crossing point across the Palm Road basin should be provided in order to re‐establish  pedestrian connectivity between the Loma Verde Recreation Center and Max Field Sports  Complex since the wooden stairway was removed.  Consultant has also completed several  parking lot alternatives and an A.D.A. accessibility review of the sports complex site including a  geotechnical analysis of the failed retaining wall along the southerly edge of the site.  Final draft  report in progress.  Estimated Completion:  September 2020.    Irrigation Head Replacement (PRK0327):  Staff time associated with the replacement of irrigation heads at Otay Park and Montevalle Park  to support efforts to change out sprinkler heads for higher efficiency and more effective water  distribution.     Citywide Smart Irrigation Study (PRK0326):  Consultant‐led study performing an assessment of current irrigation systems and  recommendations on projects, ranked by priority, to replace failed irrigation infrastructure, and  to transition all irrigation controls to a smart, cloud‐based operating system.     Fire Station 1 Roof Replacement (GGV0230):   This project replaced existing mission clay tile roof system, sealed and restored flashings, cleared  drains and valley flashings, installed new hood flashings, and replaced synthetic roofing  underlayment.    Fire Station 9 Site Clearance and Demo (GGV0230):   This project resulted in the clearance and demolition of the structure at 1095 Alpine Avenue to  prepare the location for a new Fire Station 9.    Chula Vista Women’s Club Roof Replacement (GGV0233):  The project resulted in the removal and partial salvage of the existing roof material then re‐ installation of salvaged roofing materials, installation of new roofing materials and miscellaneous  repairs. The project was completed in September 2020.      2021-04-22 PCOC Page 47 of 51 Page 7 of 9    Norman Park Senior Center Restrooms and Kitchen Renovations & ADA Parking Upgrades  (GGV0233):  This project remodeled the kitchen and restrooms on the ground floor to comply with ADA  accessibility requirements and reconstructed and reconfigured a portion of the Center’s parking  lot to provide ADA compliant parking and path of travel.     Norman Park Senior Center Roofing and Deck Improvements (GGV0233):  This project included structural repairs and replacements to the exterior 2nd floor balcony deck  and roof systems to eliminate water leaks, modifications to 2nd floor windows and restored and  painted exterior wood and stucco building surfaces. Construction began in March 2020 and the  project was completed in July 2020.    Women’s Club Window Replacement & Exterior Painting (GGV0233):  This project was awarded on June 24, 2020 for the installation of new windows and screens,  associated stuccos and lath and plaster repairs, and exterior painting. Estimated completion date  January 2021.    1301 Oleander Avenue (formerly Boys & Girls Club) Roof Replacement (GGV0234):  This project installed a new roof and roof access ladders at the former Boys & Girls Club facility  located at 1301 Oleander Avenue. Construction began in June 2020 and project was completed  in October 2020.     Living Coast Discovery Center Roof Replacement (GGV0234):   This project replaced existing roof systems on Building 1 and Building 4 with new Cool Roof Rating  Counsel (CRRC) compliant and Energy Star rated type roof systems. Corroded purlins located  inside Building 4 were also replaced and hip cap flashing joints were reinforced and resealed on  Building 2, 3 and 5. The project was completed in November 2020.    Fire Station Rollup Doors (GGV0249):  New fire station high speed powered roll‐up doors and electrical control systems were installed  at Fire Stations 2, 3, 4, 6, and 7. Construction began in May 2020 and the project was completed  in September 2020.    City of Chula Vista Roof Improvements – Ken Lee Building, South Chula Vista Library, Discovery  Park, Eucalyptus Park/ “Menzel Field” (GGV0231, GGV0234, PRK0326):  Replacement of existing roof systems with new Cool Roof Rating Counsel (CRRC) compliant and  Energy Star® rated white single‐ply roof systems at Ken Lee Building and South Chula Vista  Library.    Removed existing roof system on both Discovery Park snack bar and restroom facility and  installed new lightweight composite mission‐style roof system on both buildings.    Removed existing and installed new asphalt shingle roof system on restrooms located at  Eucalyptus Park “Menzel Field.”  2021-04-22 PCOC Page 48 of 51 Page 8 of 9      Breezewood Park and Rancho Del Rey Replacement of Citywide Playgrounds and Resilient  Surfaces (PRK0326):   Replaced playground equipment and play area surface to new poured in place rubber playground  surfacing for protection of falls at Rancho Del Rey Park.     Replaced playground equipment and upgraded pour in place rubber playground surfacing at  Breezewood park. Also installed a shade structure, and installed ADA compliant ramp for ease of  access.     Sidewalk and Pavement Improvements at City Parks (PRK0326):  The design of this project began in March 2020 and the project was awarded August 18, 2020.  The project includes the installation of sidewalk and pavement improvements at four (4) City park  locations: Eucalyptus Park, Los Niños Park, Rohr Park and Terra Nova Park. ADA compliant  bleachers were also installed at Eucalyptus Park. Estimated completion date is May 2021.    Winding Walk Park/Veterans Park Lighting (PRK0326):  The design of this project began in September 2019 and the project was awarded in May 2020.  The project will replace failing pedestrian walkway and parking lot lighting at Winding Walk Park  and Veterans Park and Recreation Center. Estimated completion date is April 2021.    Non‐Safety Vehicles:  Measure P allowed for the purchase of vehicles that were beyond their recommended  replacement date.  The replacement of these vehicles improves reliability, reduces maintenance  and fuel costs and in some cases allowed for the transition to electric vehicles which supports  the City’s sustainability goals.  One additional electric vehicle was purchased for the Fire  Department in fiscal year 2020.  The vehicles listed below represent only those not assigned to  Safety.  In fiscal year 2020 approximately $1.45 million has been spent on public services  vehicles.  Major purchases include:    (2) Ford Transit T‐350 Trucks  (2) Ford F‐350 Construction and Repair Trucks  (6) John Deere Gators (Park Maintenance)  (3) Ford F‐250 Park Maintenance Trucks  (1) 10‐Yard Dump Truck  (2) 5‐Yard Dump Trucks  (1) Vermeer Stump Grinder  (1) Vermeer Chipper    2021-04-22 PCOC Page 49 of 51 Page 9 of 9    Conclusion  The Citizens Oversight Committee notes that this Annual Report refers only to the period from  July 1, 2019 to June 30, 2020. This report presents the third full year of collections and  expenditures for the Measure P funds. During this period the Committee took additional steps to  improve the format, content, and scope of reports on expenditures, work schedule, and public  information efforts required to provide citizens with transparency on the finances associated  with the implementation of Measure P.   In April 2017, City staff provided a status report to the Committee on the pending Measure P  bond issuance. The intent of the bond issuance was to advance the funds necessary to initiate  projects listed by the City as critical red assets (those in imminent stages of failure) in the City’s  Asset Management Plan.   On July 27, 2017, City staff reported to the Committee that the bond issuance had been  successful, generating $70,000,000 in net bond proceeds to be used for Measure P projects.  Accordingly, all budgets for the Measure P Spending Plan were prepared in compliance with the  ordinance, including the net bond proceeds.  The Citizens Oversight Committee has reviewed the Independent Auditor’s Report on  Compliance with Applicable Requirement prepared by the audit firm of Lance, Soll and Lunghard  (LSL), the Measure P Spending Plan, and various expenditure and revenue reports prepared by  the City staff. In its report dated June 30, 2020, the auditor “did not identify any deficiencies in  internal control over compliance…”.  Further, it was the auditor’s opinion that “the City complied,  in all material respects, with the requirements…” of the 2016 Measure P Sales Tax Fund.  We would like to acknowledge City staff for their dedication and support to the COC. They have  been responsive as we work to ensure transparency in the reporting of Measure P Funds.                Attachment A – Copy of the FY20 Audited Report  Attachment B – Fiscal Year 2019‐20 Expenditure Report (For Informational Purposes Only)  2021-04-22 PCOC Page 50 of 51 Measure PCitywide Infrastructure, Facilities and Equipment Expenditure Plan1/2 cent Sales Tax Revenues over 10 year periodSummary Table as of 3/31/2110‐Year To DateTo DateTotal by Major Category Timeframe Allocations Q1 Q2 Q3 Q4 TotalsREVENUES:ASales Tax Revenues 196,286,554$     82,141,456$       62,121,456$     ‐$                7,560,795$      4,098,004$       ‐$                  11,658,799$    73,780,255$       BInvestment Earnings 3‐$                      ‐$                     4,295,792$        ‐$                 ‐$                   ‐$                   ‐$                   ‐$                  4,295,792$         CMiscellaneous‐$                      ‐$                     232,987$           ‐$                 ‐$                   ‐$                   ‐$                   ‐$                  232,987$             Total Revenues 196,286,554$    82,141,456$       66,650,235$     ‐$                7,560,795$      4,098,004$       ‐$                  11,658,799$   78,309,034$       EXPENDITURES:DFire Stations Repairs/Replacement 26,210,449$       25,253,040$       7,060,742$       2,435,017$    4,109,885$      5,774,184$       ‐$                  12,319,086$    19,379,827$       EFire Response Vehicles 19,847,580$       9,717,580$         6,599,534$       276,830$       184,602$         25,619$            ‐$                  487,050$         7,086,585$         FFire Safety Equipment 5,197,913$         1,385,000$         664,592$           ‐$                2,928$               ‐$                   ‐$                  2,928$              667,519$             Total Fire Services51,255,942$       36,355,620$       14,324,868$    2,711,846$    4,297,414$      5,799,803$       ‐$                  12,809,064$    27,133,931$       GPolice Response Vehicles 12,951,470$       5,104,050$         3,410,200$       47,490$         133,666$         1,121,124$       ‐$                  1,302,280$      4,712,480$         HPublic Safety Communication Systems 8,678,862$         4,268,078$         3,217,561$       205,459$        ‐$                   ‐$                   ‐$                  205,459$         3,423,020$         IPolice Facility Repairs 2,101,000$         2,101,000$         720,660$           ‐$                26,052$           4,838$               ‐$                  30,890$           751,550$             JPolice Equipment 611,145$             243,384$             173,166$           ‐$                 ‐$                   ‐$                   ‐$                   ‐$                  173,166$             Total Police Services24,342,477$       11,716,512$       7,521,587$       252,949$       159,718$         1,125,962$       ‐$                  1,538,629$      9,060,216$         KStreets 22,906,310$       22,906,310$       19,301,705$    509,025$       98,825$           6,670$               ‐$                  614,519$         19,916,224$       LOther Public Infrastructure 16,822,846$       12,568,551$       9,669,640$       93,059$         576,765$         154,503$          ‐$                  824,327$         10,493,967$       MSports Fields and Courts 15,442,995$       2,061,400$         713,475$           ‐$                70,875$            ‐$                   ‐$                  70,875$           784,350$             NNon‐Safety Vehicles 11,195,100$       7,761,100$         4,549,473$       55,316$         304,480$         77,251$            ‐$                  437,047$         4,986,520$         ORecreation and Senior Centers 15,136,617$       4,711,000$         2,710,864$       293,108$       663,275$         531,736$          ‐$                  1,488,119$      4,198,983$         PCivic Center and South Libraries 4,032,000$         3,032,000$         1,595,163$       37,759$         43,643$           10,098$            ‐$                  91,501$           1,686,663$         QOther Public Facilities 7,271,160$         5,288,372$         2,035,175$       698,933$       582,343$         78,256$            ‐$                  1,359,532$      3,394,708$         RTraffic Signal Systems 7,000,000$         5,000,000$         189,795$          107$               9,844$              11,190$            ‐$                  21,140$           210,936$             SPark Infrastructure 10,467,507$       6,314,469$         2,011,313$       13,666$         328,813$         608,986$          ‐$                  951,466$         2,962,779$         TCitywide Network Replacement 2,080,700$         2,080,700$         2,082,334$        ‐$                 ‐$                   ‐$                   ‐$                   ‐$                  2,082,334$         UCitywide Telecommunications 2,155,602$         2,155,602$         1,876,930$       117$               25,757$            ‐$                   ‐$                  25,875$           1,902,805$         Total Infrastructure114,510,837$     73,879,504$       46,735,868$    1,701,090$    2,704,621$      1,478,690$       ‐$                  5,884,401$      52,620,269$       Total Allocations190,109,256$    121,951,636$    68,582,323$    4,665,886$    7,161,752$      8,404,456$       ‐$                  20,232,094$   88,814,417$       VCity Staff Time‐$                      ‐$                     2,104,077$       180,762$       135,047$         112,070$          ‐$                  427,879$         2,531,956$         Total City Staff Time‐$                      ‐$                     2,104,077$      180,762$       135,047$         112,070$          ‐$                  427,879$         2,531,956$         WDebt Service Principal & Interest 78,234,834$       32,251,834$       24,123,334$     ‐$                1,121,750$       ‐$                   ‐$                  1,121,750$      25,245,084$       Total Debt Service Expenses78,234,834$       32,251,834$       24,123,334$     ‐$                1,121,750$       ‐$                   ‐$                  1,121,750$      25,245,084$       XAudit/Admin 48,773$               15,302$               10,150$             ‐$                 ‐$                  11,111$            ‐$                  11,111$           21,261$               YBond Administration 65,356$               20,505$               52,543$             ‐$                 ‐$                  4,000$               ‐$                  4,000$              56,543$               ZBanking/Investment Fees‐$                      ‐$                     16,611$             ‐$                 ‐$                   ‐$                   ‐$                   ‐$                  16,611$               AACost of Issuance 563,210$             563,210$             553,023$           ‐$                 ‐$                   ‐$                   ‐$                   ‐$                  553,023$             Total Administrative Expenses677,339$            599,017$            632,327$           ‐$                 ‐$                  15,111$            ‐$                  15,111$           647,438$            Total Expenditures269,021,429$    154,802,487$    1   95,442,061$    2   4,846,648$    8,418,549$      8,531,637$       ‐$                  2   21,796,834$   117,238,895$    Notes:1Audited Total2Unaudited Total Prior FYTotalsFY 2020‐21Total2021-04-22 PCOC Page 51 of 51