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HomeMy WebLinkAboutReso 2003-382RESOLUTION NO. 2003-382 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE CREATION OF THREE CLASSIFICATIONS, RECLASSIFYING VARIOUS POSITIONS IN VARIOUS DEPARTMENTS, ADJUSTING THE SALARY TABLE THEREFOR, AND CHANGING VARIOUS POSITION TITLES WHEREAS, Human Resources staff has reviewed various positions to determine if reclassification is warranted given changes in duties and responsibilities that have arisen since the job was created; and WHEREAS, after a thorough review, it was recommended that a number of positions be reclassified and several new classifications be created; and WHEREAS, approval of each of the following recommendations will allow classification changes to accurately reflect the duties and responsibilities of the position. 1. Administration Depas hnent Reclassify the incumbent Graphics Designer to a new mid-management position of Design Specialist with a salary of $59,577.70 (E-Step), which is a 17% increase; and adjust the salary of the incumbent Communications Specialist's salary to $59,577.70 (E-Step), which is an 8% increase. These positions will now be aligned with each other based on the scope and complexity of assignments and their role in furthering the professional image of the City of Chula Vista. The $25,952 Fiscal Year 2004 cost Fiscal Year 2004 will be absorbed through salary savings the ongoing cost of $33,530 will be covered through offsetting budget reductions in Fiscal Year 2005. 2. Mayor and City Council Department Create a new Chief of Staff classification which will report directly to the Mayor and be responsible for the conduct of all the Mayor's business, and the general conduct of the Office of the Mayor and Council. Create a Constituent Services Manager which will report directly to the Chief of Staff and provide assistance to the Council on constituent related issues. Create a Community Liaison which will act as liaison between the community and the Mayor's office to assist as appropriate with community related issues. Lastly, create the new classification of Senior Council Assistant with a salary 10% above a Council Assistant. This position will work at the direction of the assigned Council member. The $20,431 cost of these changes in Fiscal Year 2004 will be absorbed in the deptuhnent's budget. The ongoing cost of $18,285 will be covered through future years' budget adjustments. 3. Management and Information Services Department The Operations and Telecommunications Manager position's responsibilities have significantly changed in complexity and level of assignments and projects as the telecommunications needs of the City have grown in the last few years. The City has expanded in the area of communications with voice processing, and the City's network, which includes the need for connectivity to remote sites such as the recreation centers, fire stations, Eastlake offices and other new City facilities. These telecommunications issues have become a major responsibility for this position and therefore, the incumbent. The main areas of responsibility include the management, implementation and monitoring of the City's PBX systems which also include designing and supervising the City's new voice and data communication network infrastructure for new and Resolution 2003-382 Page 2 remodeled City facilities and determining current and future hardware and software needs in the area of telecommunications to meet the City's continued growth and technological needs. Based on the findings, and in reviewing the scope of duties, level of responsibilities assigned, and the internal relationship within the depa~hnent, salary placement for the Operations and Telecommunications Manager is recommended at $79,999.66 (E-Step), which is a 10% increase. The current year fiscal impact of $7,527 and future years' fiscal impact of $9,767 can be absorbed in the depa~hnent's budget. 4. Nature Center The Bookstore Manager position is accountable for the day-to-day responsibilities of the Nature Center gift shop, which includes store inventory, marketing and public relations, and financial duties related to the gift shop. The incumbent has been able to "modernize" processes and procedures for accountability and replacement of popular items in the shop, which consequently have increased the revenue by almost 20% from the previous year. The installation of the new point of sale register will computerize merchandise tracking at all stages (incoming, sales, inventory, cost, and more). This will enable the incumbent to produce more detailed reports as needed by the Director, as well as planning a better marketing strategy for the gift shop in the Nature Center. The current salary guidelines align this position to 10% below the Accounting Assistant salary. The current alignment is 20% below the Accounting Assistant's Salary. It is recommended that the salary guidelines be followed, which will result in a 10% salary adjustment for the incumbent. It is also recommended that the title be changed to Gift Shop Specialist, which will better reflect the scope of duties and responsibilities related to this classification. The cost of this increase in Fiscal Year 2004 of $13,187 and in future fiscal years of $16,964 will be absorbed in the department's budget. 5. Police Department The Office Specialist position was budgeted in July 2001 to provide a wide variety of clerical and secretarial support to the Patrol Division. Since this position was new and the duties were not fully established, Shannon & Associates classified this position at the Office Specialist level during Phase I of the classification study. This position's responsibilities have increased in scope since August 2001. The duties include transcribing Internal Affairs discipline investigations and employee performance evaluations, both are extremely confidential, deadline sensitive, and require transcribing verbatim or editing as needed; working closely with the Scheduling Lieutenant and Agent in charge of the Field Training Officer (Fro) Program to keep current on Field Training Officers assignments. Additional responsibilities are to create and maintain FFO trainee files and records, schedule, notify, set up and take minutes at Fro meetings, other meetings and committees, and enter data to several databases and generate statistical reports as requested. Based on the scope and complexity of duties it is recommended that the incumbent's position be reclassified to Secretary, a 15% increase. Mistakenly the CBAG Network Assistant was placed in CVEA when it was created. Since all CBAG positions are unclassified it is recommended the classification be given confidential group benefits and be moved out of CVEA, consistent with all other CBAG positions. CBAG reimburses the cost of all CBAG personnel so the only additional cost to the department is for the reclassification to secretary, a cost of $7,393 this fiscal year and $9,508 on an ongoing basis. This cost can be absorbed in the department's budget. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby adopt the resolution approving the creation of 4 new unclassified classifications and 2 new classified classifications, approving 8 reclassifications and approving various title changes, effective the pay period beginning September 5, 2003. Presented by Resolution 2003-382 Page 3 Approved as to form by Marcia Rasldn Human Resources Director Ann Moore City Attomey PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 26th day of August, 2003, by the following vote: AYES: Councilmembers: Davis, McCann, Rindone, Salas and Padilla NAYS: Councilmembers: None ABSENT: ATYEST: Councilmembers: None ~. Padilla, Mayor Susan Bigelow, CMC, City'Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) CITY OF CHULA VISTA ) I, Susan Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing Resolution No. 2003-382 was duly passed, approved, and adopted by the City Council at a regular meeting of the Chula Vista City Council held on the 26th day of August, 2003. Executed this 26th day of August, 2003. Susan Bigelow, CMC, City Clerk