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HomeMy WebLinkAbout2020-10-22 MP COC MinutesMINUTES OF A REGULAR MEETING OF THE MEASURE P CITIZENS' OVERSIGHT COMMITTEE OF THE CITY OF CHULA VISTA October 22, 2020 Via Teleconference 6:00 p.m. Pursuant to the Governor of the State of California's Executive Order N-29-20, and in the interest of public health and safety during the COVID-19 pandemic, members of the Measure P Citizens' Oversight Committee and staffparticipated in this meeting via teleconference. All votes were taken by roll call. CALL TO ORDER A Regular Meeting of the Measure P Citizens' Oversight Committee of the City of Chula Vista was called to order at 6:01 p.m. in the Lunchroom of the Public Works Center, located at 1800 Maxwell Rd., Chula Vista, California and by teleconference. ROLL CALL PRESENT: Committee Members Firsht, Freels (left at 7:25 p.m.), Hunter, Lengyel (arrived at 6:07 p.m.), Martinez, Redo, Voorhees, Ziomek, and Chair Garcias. ABSENT: Committee Members Romo, Sheridan, and Vigilante. ALSO PRESENT: Deputy City Manager Broughton, Deputy City Attorney II McDonnell, Director of Finance Bilby, Engineering & Capital Projects Director/City Engineer Valle, Director of Public Works Quilantan, Director of Information Technology Services Chew, Director of Community Services Lamb, Assistant Director of Public Works Aguilar, Budget and Analysis Manager Prendell, Parks & Recreation Administrator Farmer, Principal Landscape Architect Ferman, Fiscal and Management Analyst Vargas and Management Analyst Delap. CONSENT CALENDAR Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments on items on the consent calendar. Secretary Delap announced that no electronic comments had been received. 1. APPROVAL OF MINUTES of July 23, 2020. Staff recommendations: Approve the meeting minutes Page I I Measure P Citizens' Oversight Committee Minutes October 22, 2020 ACTION: Committee Member Redo moved to approve the consent calendar. Committee Member Firsht seconded the motion, and it carried, by the following roll call vote: 9-0. Yes: 9 — Committee Member Firsht, Freels, Hunter, Lengyel, Martinez, Redo, Voorhees, Ziomek, and Chair Garcias Abstain: 0 PUBLIC COMMENTS Chair Garcias called for a two -minute pause to allow members of the public to submit any final public comments. Secretary Delap announced that no comments had been received. ACTION ITEMS 2. PREPARATION AND PRESENTATION BY THE COC TO THE CITY COUNCIL OF THE REQUIRED MEASURE P ANNUAL REPORT FOR FY19, AND POSSIBLE DIRECTIONS AND ACTIONS BY THE COC REGARDING SAME, INCLUDING FORMATION OF AN AD HOC SUB COMMITTEE RECOMMENDED ACTION: Provide input and take such action(s) as the COC deems appropriate regarding the preparation and presentation of the Measure P Annual Report. Staff discussed the ad hoc subcommittee. Deputy City Attorney II McDonnell provided direction in which the committee could vote on the acceptance of the report. Chair Garcias called for a two -minute pguse to allow members of the public to submit any final electronic comments. Secretary Delap announced that no comments had been received. ACTION: Committee Member Redo moved to approve the report. Committee Member Freels seconded the motion, and it carried, by the following roll call vote: 9-0. Yes: 9 — Committee Member Firsht, Freels, Hunter, Lengyel, Martinez, Redo, Voorhees, Ziomek, and Chair Garcias No: 0 Abstain: 0 Chair Garcias thanked Committee Member Redo. Page 2 1 Measure P Citizens' Oversight Committee Minutes October 22, 2020 3. DISCUSSION REGARDING OF THE FISCAL YEAR 2020 ANNUAL ACTIVITY REPORT AND AUTHORIZE STAFF TO FINALIZE AND SUBMIT RECOMMENDED ACTION: Committee to discuss activities, make any appropriate changes, and authorize staff to finalize and submit. Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that no comments had been received. ACTION: Committee Member Firsht moved to approve the report. Committee Member Freels seconded the motion, and it carried, by the following roll call vote: 9-0. Yes: 9 — Committee Member Firsht, Freels, Hunter, Lengyel, Martinez, Redo, Voorhees, Ziomek, and Chair Garcias No: 0 Abstain: 0 4. CONSIDERATION OF PROPOSED AMENDMENT OF MEASURE P SPENDING PLAN TO CHANGE TIMING OF EXPENDITURES IN CERTAIN EXPENDITURE CATEGORIES RECOMMENDED ACTION: Recommend City Council approval of proposed amendments. Engineering & Capital Projects Director/City Engineer Valle reviewed the presentation on sidewalk slicing. Committee Members Redo and Voorhees asked questions, Engineering & Capital Projects Director/City Engineer Valle and Deputy City Manager Broughton responded. Director of Public Works Quilantan reviewed the Public Works presentation. Committee Member Redo asked questions, Director of Public Works Quilantan responded. Committee Member Hunter asked questions, Budget and Analysis Manager Prendell responded. Committee Member Voorhees thanked Committee Member Redo and made comments about the plan. Committee Member Hunter also made comments about the plan. Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that no comments had been received. ACTION: Committee Member Hunter moved to approve the plan changes. Committee Member Redo seconded the motion, and it carried, by the following roll call vote: 8-1. Yes: 8 — Committee Member Firsht, Freels, Hunter, Lengyel, Redo, Voorhees, Ziomek, and Chair Garcias Page 3 1 Measure P Citizens' Oversight Committee Minutes October 22, 2020 No: 1 — Martinez Abstain: 0 5. DISCUSSION ON POSSIBLE REDUCTION IN COMMITTEE SIZE, CHANGE OF LOCATION, DATE AND TIME IN ORDER TO FACILITATE GREATER PARTICIPATION FROM COMMITTEE MEMBERS RECOMMENDED ACTION: Provide input and direction as the COC deems appropriate. Committee Member Firsht reviewed his memo to the COC. Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that no comments had been received. Committee Member Redo and Voorhees commented on option one, Deputy City Attorney II McDonnell provided direction as to how changes would have to take place. Committee Members discussed the item and asked clarifying questions, Deputy City Attorney II McDonnell responded. ACTION: Committee Member Voorhees moved to not make any changes. Committee Member Redo seconded the motion, and it carried, by the following roll call vote: 8-1. Yes: 8 — Committee Member Firsht, Freels, Hunter, Lengyel, Redo, Voorhees, Ziomek, and Chair Garcias No: 1 — Martinez Abstain: 0 Committee Member Freels left the meeting. STAFF PRESENTATIONS 6. MEASURE P ACCOUNTING AND ADMINISTRATION Director of Finance Bilby gave an overview of FY21 First Quarter Expenditures. Committee Members Redo and Garcias asked questions, Director of Finance Bilby responded. Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that no comments had been received. 7. MEASURE P PROJECT UPDATES a. Progress report on projects completed and underway Engineering & Capital Projects Director/City Engineer Valle reviewed Engineering projects and the Max Field Study. Committee Members Redo and Martinez asked questions and made Page 4 1 Measure P Citizens' Oversight Committee Minutes October 22, 2020 comments, Engineering & Capital Projects Director/City Engineer Valle and Deputy City Manager Broughton responded. Director of Public Works Quilantan reviewed the Public Works projects and informed the COC on her retirement, Committee Members responded. Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that no comments had been received. b. Update on Loma Verde Recreation Center Principal Landscape Architect Ferman overviewed the process that has taken place to date. Jim Summers from EC Constructors reviewed the project and Christie Jewett from Jeff Katz Architecture reviewed the project design. Principal Landscape Architect Ferman provided an overview of the next steps. Committee Member Martinez asked questions, Parks & Recreation Administrator Farmer, Jim Summers from EC Constructors and Director of Community Services Lamb responded. Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that no comments had been received. c. Update on the Smart Irrigation Study Director of Community Services Lamb gave a brief overview. Michael Spohr from De Lorenzo International provided an overview of the study. Committee Member Firsht asked questions, Michael Spohr from De Lorenzo International, Parks & Recreation Administrator Farmer and Director of Community Services Lamb responded. Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that no comments had been received 8. IMPLEMENTATION ISSUES AND POLICIES There were no comments. OTHER BUSINESS 9. STAFF COMMENTS There were no comments. 10. COMMITTEE MEMBERS' COMMENTS Chair Garcias highlighted the work done by Committee Members Redo and Firsht and thanked them. ADJOURNMENT At 8:46 p.m., Chair Garcias adjourned the meeting to the next Regular Meeting on January 28, 2021 at 6: 00 p.m. in the Lunchroom of the John Lippitt Public Works Center, 1800 Maxwell Rd, Chula Vista, California. Page 5 1 Measure P Citizens' Oversight Committee Minutes October 22, 2020 5 �� Sandi Delap, Secretary Page 6 1 Measure P Citizens' Oversight Committee Minutes October 22, 2020