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Home My WebLink About2020-07-23 MP COC MinutesMINUTES OF A REGULAR MEETING OF THE MEASURE P CITIZENS' OVERSIGHT COMMITTEE OF THE CITY OF CHULA VISTA July 23, 2020 Via Teleconference 6:00 p.m. Pursuant to the Governor of the State of California's Executive Order N-29-20, and in the interest of public health and safety during the COVID-19 pandemic, members of the Measure P Citizens' Oversight Committee and staffparticipated in this meeting via teleconference. All votes were taken by roll call. CALL TO ORDER A Regular Meeting of the Measure P Citizens' Oversight Committee of the City of Chula Vista was called to order at 6:07 p.m. in the Lunchroom of the Public Works Center, located at 1800 Maxwell Rd., Chula Vista, California and by teleconference. ROLL CALL PRESENT: Committee Members Firsht, Hunter, Lengyel, Martinez, Redo (arrived at 6:15 p.m.), Romo (left at 8:23 p.m.), Vigilante, Voorhees, Ziomek, and Chair Garcias. ABSENT: Committee Members Freels, Hurtado -Prater, Maldonado and Sheridan. ALSO PRESENT: City Manager Kachadoorian, Deputy City Manager Broughton, Deputy City Attorney II McDonnell, Director of Finance Bilby, City Clerk Analyst Hernandez, Engineering & Capital Projects Director/City Engineer Valle, Director of Public Works Quilantan, Assistant Director of Public Works Aguilar, Budget and Analysis Manager Prendell, and Management Analyst Delap. CONSENT CALENDAR Secretary Delap called for a two -minute pause to allow members of the public to submit any final electronic comments on items on the consent calendar. Secretary Delap announced that zero electronic comments had been received and zero comments had been received via email. 1. CONSIDERATION OF EXCUSED ABSENCE Committee Member Maldonado on April 25, 2019. Committee Members Sheridan on July 25, 2019. Committee Member Maldonado on November 20, 2019. Staff recommendations: Excuse the absences. Page 11 Measure P Citizens' Oversight Committee Minutes July 23, 2020 2. APPROVAL OF MINUTES of November 20, 2019 and April 30, 2020. Staff recommendations: Approve the meeting minutes ACTION: Committee Member Romo moved to approve the consent calendar.. Committee Member Firsht seconded the motion, and it carried, by the following roll call vote: 9-0. Yes: 9 — Committee Member Firsht, Hunter, Lengyel, Martinez, Romo, Vigilante, Voorhees, Ziomek, and Chair Garcias No: 0 Abstain: 0 PUBLIC COMMENTS Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that zero electronic comments had been received and zero comments had been received via email. ACTION ITEMS 3. APPOINTMENT OF COMMITTEE CHAIR, VICE CHAIR, AND SECOND VICE CHAIR FOR FISCAL YEAR 2020/21 TERM Committee Member Romo inquired why they needed to appoint a new chair; Deputy City Manager Broughton responded. Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that zero electronic comments had been received and zero comments had been received via email. City Clerk Analyst Hernandez announced Committee Member Redo's audio was not working. ACTION: Committee Member Ziomek moved to re -appoint the existing Chair, Vice Chair, and Second Vice Chair. Committee Member Voorhees seconded the motion, and it failed, by the following roll call vote: 7-1. Yes: 7 — Committee Member Hunter, Lengyel, Romo, Vigilante, Voorhees, Ziomek, and Chair Garcias No: 1— Committee Member Martinez Abstain: 0 A break was taken to address technical difficulties experienced by the Committee and staff. Deputy City Attorney II McDonnell advised item #3 did not pass but could still be considered. Page 2 1 Measure P Citizens' Oversight Committee Minutes July 23, 2020 Committee Member's discussed the Vice Chair positions. Vice Chair Firsht offered to vacate the Vice Chair position, Committee Member Martinez said he was interested and spoke on his qualifications. Committee Member's discussed the amendment and Deputy City Attorney II McDonnell confirmed it is an amended motion to select the existing Chair, Committee Member Martinez as Vice Chair and existing Second Vice Chair. Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that zero electronic comments had been received and zero comments had been received via email. Committee Member Romo requested information on the qualifications Committee Member Martinez. Committee Member Martinez responded. ACTION: Committee Member Ziomek moved to approve the amended selection of Chair, Vice Chair, and Second Vice Chair. Committee Member Firsht seconded the motion, and it carried, by the following roll call vote: 10-0. Yes: 10 — Committee Member Firsht, Hunter, Lengyel, Martinez, Redo, Romo, Vigilante, Voorhees, Ziomek, and Chair Garcias ►• 1 Abstain: 0 Committee Member Romo requested information on the term of the Chair. Deputy City Attorney II McDonnell responded. Committee Member's discussed the timeframe. 4. PREPARATION AND PRESENTATION BY THE COC TO THE CITY COUNCIL OF THE REQUIRED MEASURE P ANNUAL REPORT FOR FY19, AND POSSIBLE DIRECTIONS AND ACTIONS BY THE COC REGARDING SAME, INCLUDING FORMATION OF AN AD HOC SUB COMMITTEE Director Bilby spoke regarding the item. Committee Member Redo provided background on prior reports. Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that zero electronic comments had been received and zero comments had been received via email. Committee Member's Romo, Redo, Martinez, and Chair Garcias volunteered for the Ad Hoc Sub Committee. Director of Finance Bilby and Chair Garcias discussed the timing of taking the report to Council. ACTION: Committee Member Redo moved to approve the formation of the Ad Hoc Sub Committee selection. Committee Member Romo seconded the motion, and it carried, by the following roll "call vote: 10-0. Page 3 1 Measure P Citizens' Oversight Committee Minutes July 23, 2020 Yes: 10 — Committee Member Firsht, Hunter, Lengyel, Martinez, Redo, Romo, Vigilante, Voorhees, Ziomek, and Chair Garcias No: 0 Abstain: 0 5. CONSIDERATION OF PROPOSED AMENDMENT OF MEASURE P SPENDING PLAN TO CHANGE TIMING OF EXPENDITURES IN CERTAIN EXPENDITURE CATEGORIES Engineering & Capital Projects Director/City Engineer Valle discussed the emergency CMP Council item. Committee Members Romo and Firsht asked questions, Engineering & Capital Projects Director/City Engineer Valle responded. Director of Public Works Quilantan discussed Public Works projects and the transferring of funds between projects. Committee Member Romo inquired about moving funds between projects and supporting the Fire Department. City Manager Kachadoorian responded. Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that zero electronic comments had been received and zero comments had been received via email. Committee Member Voorhees commented on abstaining from the vote due to the procedural matter of Council having approved the emergency CMP changes. Chair Garcias spoke on the oversight role of the COC. Director of Bilby spoke regarding revenue projections and unallocated funds. ACTION: Committee Member Firsht moved to approve the amended spending plan. Committee Member Romo seconded the motion, and it carried, by the following roll call vote: 9-0-1. Yes: 9 — Committee Member Firsht, Hunter, Lengyel, Martinez, Redo, Romo, Vigilante, Ziomek, and Chair Garcias No: 0 Abstain: 1 — Voorhees 6. DISCUSSION ON POSSIBLE REDUCTION IN COMMITTEE SIZE, CHANGE OF LOCATION, DATE AND TIME IN ORDER TO FACILITATE GREATER PARTICIPATION FROM COMMITTEE MEMBERS Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that zero electronic comments had been received and zero comments had been received via email. Page 4 1 Measure P Citizens' Oversight Committee Minutes July 23, 2020 Deputy City Attorney II McDonnell clarified any change in size of committee would need to go to Council any change in location, date or time can be done via Committee Resolution. Committee Members discussed various potential solutions. Committee Member Romo made a motion for the quorum to be lowered to 50% plus one attending the meeting, no second was made, and the motion failed. Deputy City Attorney II McDonnell provided direction on the item. Committee Members continued to discuss the item and staff responded. Chair Garcias asked Committee Member Firsht to work with staff and come back to the COC with recommendations. STAFF PRESENTATIONS 7. MEASURE P ACCOUNTING AND ADMINISTRATION Committee Member Romo left at 8:23 p.m. Director of Finance Bilby gave an overview of FY20 Fourth Quarter Expenditures. 8. MEASURE P PROJECT UPDATES Engineering & Capital Projects Director/City Engineer Valle reviewed the Engineering presentation for Fire Station 5 & 9 and provided a status of Engineering projects. Director of Public Works Quilantan reviewed the presentation on the status of Public Works projects. 9. IMPLEMENTATION ISSUES AND POLICIES There were no comments. Chair Garcias called for a two -minute pause to allow members of the public to submit any final electronic comments. Secretary Delap announced that zero electronic comments had been received and zero comments had been received via email. OTHER BUSINESS 10. STAFF COMMENTS City Manager Kachadoorian advised on her promotion, the promotion of Deputy City Manager Broughton to oversee Measure P, the importance of the Measure and the COC, thanking them. Deputy City Manager Broughton spoke in support of the program. Chair Garcias asked questions, City Manager Kachadoorian responded. 11. COMMITTEE MEMBERS' COMMENTS There were no comments. Page 5 1 Measure P Citizens' Oversight Committee Minutes July 23, 2020 ADJOURNMENT At 8:48 p.m., Chair Garcias adjourned the meeting to the next Regular Meeting on October 22, 2020 at 6: 00 p.m. in the Lunchroom of the John Lippitt Public Works Center, 1800 Maxwell Rd, Chula Vista, California. om Sandi Delap, Secretary Page 6 1 Measure P Citizens' Oversight Committee Minutes July 23, 2020