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Home My WebLink About2020-11-18 BOLT Agenda��5lP CHULA VISTA Board of Library Trustees REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE CITY OF CHULA VISTA November 18, 2020 4:00 p.m. VIA TELECONFERENCE 365 F Street Chula Vista PLEASE NOTE THAT, PURSUANT TO THE GOVERNOR OF THE STATE OF CALIFORNIA'S EXECUTIVE ORDER N-29-20, AND IN THE INTEREST OF THE PUBLIC HEALTH AND SAFETY, MEMBERS OF THE BOARD OF LIBRARY TRUSTEES AND STAFFMAYPARTICIPATE IN THIS MEETING VIA TELECONFERENCE. IN ACCORDANCE WITH THE EXECUTIVE ORDER, THE PUBLIC MAY VIEW THE MEETING ONLINE AND NOT IN THE CIVIC CENTER LIBRARY, 365 F STREET, CHULA VISTA. HOW TO WATCH: Members of the public can access a lint{ to the livestream at www.chulavistacaa_,govJvirtualmeetings. Members of the public who wish to join by telephone only, may call 1-408-418-9388 (United States Toll) and enter the access code: [146 773 8545]. HOW TO SUBMIT COMMENTS: Visit the online eComment portal for this meeting at: www.chulavistaca.g_ov/virtualmeetings. The commenting period will be open shortly after the agenda is published for a particular meeting and will remain open through the meeting, as described below. All comments will be available to the public and the Board of Library Trustees using the eComment portal. Comments must be received prior to the time the Chair calls for the close of the commenting period. Comments received after such time will not be considered by the Board of Library Trustees. If you have difficulty or are unable to submit a comment, please contact Chula Vista Public Library for assistance at ycheung@chulavistaca.goy or 619-585-5689. ACCESSIBILITY: Individuals with disabilities are invited to request reasonable modifications or accommodations in order to access and/or participate in a Board of Library Trustees meeting by contacting the Chula Vista Public Library at ycheung@chulavistaca.gov or 619- 585-5689. (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. ***The City of Chula Vista is relying on commercial technology to livestream and accept public comments via Granicus, Inc. With the increase of virtual meetings, most platforms are working to scale their systems to meet the new demand. If we have technical difficulties, we will resolve them as quickly as possible. City staff will take all possible measures to ensure a publicly accessible experience. *** "V1.031 CALL TO ORDER ROLL CALL: Trustees Moreno, Rubel, Swanson, and Chair Ellison PUBLIC COMMENTS Persons may address the Board/Commission on any subject matter within the Board/Commission's jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Board/Commission from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Board/Commission may schedule the topic for future discussion or refer the matter to staff. If you wish to comment, please submit comments electronically at: www. chulavistaca. gov/virtualmeetings. ACTION ITEMS The Item(s) listed in this section of the agenda will be considered individually by the Board/Commission and are expected to elicit discussion and deliberation. If you wish to comment on one of these items, please submit comments electronically at: http-://w w—..chulavistaca.govlvirtualmeetings. 1. ELECTION OF VICE -CHAIR FOR REMAINDER OF FY21 Staff recommendation: Board select a Vice -Chair for the remainder of FY21. 2. APPROVAL OF MEETING MINUTES OF FEBRUARY 19 and SEPTEMBER 16, 2020 Staff recommendation: Board approve the minutes. OTHER BUSINESS 3. STAFF COMMENTS 4. CHAIR'S COMMENTS 5. TRUSTEES' COMMENTS ADJOURNMENT to the regular meeting on December 16, 2020 at 4:00 p.m. in the Center Civic Library, 365 F Street, Chula Vista, California. Materials provided to the Board of Library Trustees related to any open -session item on this agenda are available for public review at https://chulavista.granicusideas.com/meetiLigs or by contacting the Chula Vista Public Library at ycheung@chulavistaca.gov. I declare under penalty of perjury that I am employed by the City of Chula Vista in the Library department and that I caused the document to be posted ccordinggrown Act requirements. Dated: 11/13/2020 Signed: Page 2 1 Board of Library Trustees Agenda November 18, 2020 Page 1 | Board of Library Trustees Minutes February 19, 2020 MINUTES OF A REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE CITY OF CHULA VISTA February 19, 2020 4:00 p.m. A Regular Meeting of the Board of Library Trustees of the City of Chula Vista was called to order at 4:00 p.m. in the Civic Center Library Conference Room, located at 365 F Street, Chula Vista, California. ROLL CALL PRESENT: Trustee Rubel, Trustee Swanson, Trustee Tomlinson, Vice-Chair Moreno, and Chair Ellison ABSENT: None ALSO PRESENT: City Librarian Whatley, Principal Librarian Barrette, and Principal Librarian Magbanua PUBLIC COMMENTS: None ACTION ITEMS 1. APPROVAL OF MINUTES of January 15, 2020 ACTION: Trustee Swanson moved to approve the minutes and Vice-Chair Moreno seconded the motion. The motion carried by the following votes: Yes: _5_ Ellison, Moreno, Rubel, Swanson, and Tomlinson No: _0_ Absent: _0_ 2. APPROVAL OF LEASE EXTENSION for Two Tenant Premises at the Otay Ranch Town Center for the Otay Ranch Library and the Community Space, “The Hub” ACTION: Trustee Swanson moved to approve the lease extensions and Trustee Tomlinson seconded the motion. The motion carried by the following votes: Yes: _5_ Ellison, Moreno, Rubel, Swanson, and Tomlinson No: _0_ Absent: _0_ OTHER BUSINESS 3. STAFF COMMENTS Page 2 | Board of Library Trustees Minutes February 19, 2020 City Librarian Whatley reported on the following: A) The deck overlooking Friendship Park will be completed at the end of March. The Library Foundation has committed to hosting a ribbon-cutting ceremony at a date to be determined. B) Thousands of attendees have so far seen the RUTH: Remember Us The Holocaust exhibit at the Civic Library. Students from all over the Chula Vista Elementary School District will be visiting the exhibit beginning in spring. C) The Nature Backpack launch will take place March 28 at Rice Canyon. D) New and easier to use Wi-Fi hotspots will be available for patrons to check out at each library location. They should be available in the next few weeks. E) The newly re-vamped Summer Reading program for this year will feature a special exclusive button system, which will include activities across the City in addition to the regular reading goals. F) Civic is working with the Historic Home Tours to potentially install digital displays in the lobby featuring historic homes as well as a virtual reality tour of select historic homes. G) Civic and South branches will be seeing major renovations to their children’s spaces. Construction on the new adjacent firehouse at the South branch will begin very soon. H) The Sweetwater Union High School District Art Exhibition is now up at the South branch. The awards event will take place Friday, March 6. I) The Library and Recreation will occupy the Boys & Girls Club building on Oleander Avenue in June after the school year ends. Principal Librarian Barrette reported on the status of the Census Project, in which the Library will be participating. 4. CHAIR’S COMMENTS: None 5. BOARD MEMBERS’ COMMENTS: None ADJOURNMENT At 5:07 p.m. Chair Ellison adjourned the meeting to the next Regular Meeting on March 18, 2020 at 4:00 p.m. at 365 F Street, Chula Vista, California. ____________________________________ Principal Librarian Magbanua Page 1 | Board of Library Trustees Minutes September 16, 2020 MINUTES OF A REGULAR MEETING OF THE BOARD OF LIBRARY TRUSTEES OF THE CITY OF CHULA VISTA September 16, 2020 Via Teleconference 4:00 p.m. Pursuant to the Governor of the State of California's Executive Order N-29-20, and in the interest of public health and safety during the COVID-19 pandemic, members of the Board of Library Trustees and staff participated in this meeting via teleconference. All votes were taken by roll call. CALL TO ORDER A Regular Meeting of the Board of Library Trustees of the City of Chula Vista was called to order at 4:00 p.m. in the Civic Center Library, located at 365 F Street, Chula Vista, California and by teleconference. ROLL CALL PRESENT: Trustees Rubel, Swanson, Tomlinson, Vice-Chair Moreno, and Chair Ellison ABSENT: None ALSO PRESENT: City Manager Kachadoorian, City Librarian Whatley, Principal Librarian Magbanua, and Secretary Cheung PRESENTATIONS City Manager Kachadoorian introduced herself to the Board of Library Trustees and thanked the Board for their service. PUBLIC COMMENTS Chair Ellison called for a two-minute pause to allow members of the public to submit any final electronic public comments. Secretary Cheung announced that no electronic comments had been received and no comments had been received via email. ACTION ITEMS 1. ELECTION OF CHAIR AND VICE-CHAIR FOR FY21 Staff recommends Board of Library Trustees select a Chair and Vice-Chair for FY21 Chair Ellison called for a two-minute pause to allow members of the public to submit electronic comments on the item. Secretary Cheung announced that no electronic comments had been received and no comments had been received via email. Page 2 | Board of Library Trustees Minutes September 16, 2020 ACTION: Trustee Tomlinson moved to elect Trustee Ellison as Chair for FY21. Trustee Rubel seconded the motion, and it carried, by the following roll call vote: result of vote (5-0). Yes: 5 – Trustee Ellison, Moreno, Rubel, Swanson, Tomlinson No: 0 Abstain: 0 ACTION: Trustee Moreno moved to elect Trustee Tomlinson as Vice-Chair for FY21. Trustee Swanson seconded the motion, and it carried, by the following roll call vote: result of vote (5-0). Yes: 5 – Trustee Ellison, Moreno, Rubel, Swanson, Tomlinson No: 0 Abstain: 0 OTHER BUSINESS 2. STAFF COMMENTS City Librarian provided an update of library activities. 3. CHAIR’S COMMENTS 4. COMMISSIONERS’/BOARD MEMBERS’ COMMENTS Trustee Swanson complimented library staff on virtual programs and requested link to YouTube be shared with Chula Vista teachers and parents. ADJOURNMENT At 4:28 p.m. Chair Ellison adjourned the meeting to the next Regular Meeting on October 21, 2020 at 4:00 p.m. in the Civic Center Library, located at 365 F Street, Chula Vista, California. ____________________________________ Minutes submitted by Secretary Cheung