HomeMy WebLinkAboutReso 2020-209RESOLUTION NO. 2020-209
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING A
CONTRACT FOR SERVICES TO ESCRIBE SOFTWARE LTD.,
FOR CITY COUNCIL, BOARDS, COMMISSIONS,
SUBCOMMITTEES, AND COMMITTEE AGENDA AND
MEETING AUTOMATION MANAGEMENT; AND
APPROPRIATING FUNDS THEREFOR
WHEREAS, the City desires to implement software applications and platforms for the
purpose of meeting, board, and agenda automation; and
WHEREAS, City staff issued Request for Proposal (RFP) P25-19/20 to solicit proposals
for those services, in accordance with the City’s procurement policies; and
WHEREAS, the City received seven qualified responses and, following an evaluation of
their qualifications, selected eSCRIBE Software, Ltd. to provide the services; and
WHEREAS, the project will be funded via the Public, Education, and Government (PEG)
Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista,
that it accepts the bids and awards a contract for services to eSCRIBE Software Ltd., for meeting,
board, and agenda automation.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it
approves the Contractor/Service Provider Subscription Agreement, between the City and
eSCRIBE Software Ltd. in the form presented, with such minor modifications as may be required
or approved by the City Attorney, a copy of which shall be kept on file in the Office of the City
Clerk; authorizes and directs the City Manager to execute same; and authorizes the City Manager
or designee to execute all change orders and expend contingency funds in an amount not to exceed
$75,000;
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it
appropriates $73,350 from the available balance of the Public, Education and Government Fund
for the project.
[SIGNATURES ON THE FOLLOWING PAGE]
DocuSign Envelope ID: 9BC2BAA5-F4EA-4E2C-A51F-D218AF0E65E3
Resolution No. 2020-209
Page No. 2
Presented by Approved as to form by
Kerry K. Bigelow, MMC Glen R. Googins
City Clerk City Attorney
PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 15th day of September 2020 by the following vote:
AYES: Councilmembers: Diaz, Galvez, McCann, Padilla, and Casillas Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Mary Casillas Salas, Mayor
ATTEST:
Kerry K. Bigelow, MMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Kerry K. Bigelow, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2020-209 was duly passed, approved, and adopted by the City Council at a regular
meeting of the Chula Vista City Council held on the 15th day of September 2020.
Executed this 15th day of September 2020.
Kerry K. Bigelow, MMC, City Clerk
DocuSign Envelope ID: 9BC2BAA5-F4EA-4E2C-A51F-D218AF0E65E3