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HomeMy WebLinkAboutReso 1985-12137 Revised 8/12/85 RESOLUTION NO. 12137 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND WIMMER, YAMADA AND ASSOCIATES TO DEVELOP A MASTER PLAN FOR SWEETWATER VALLEY PROPERTIES, AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT AND APPROPRIATING FUNDS The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and WIMMER, YAMADA AND ASSOCIATES, to developer a Master Plan for Sweetwater Valley properties, dated the 13th day of August , 1985, a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. BE IT FURTHER RESOLVED that the sum of $57,500 be, and the same is hereby appropriated from the unappropriated balance of the General Fund and placed in Account 600-6000-GF31 Sweetwater Valley Park Redevelopment. Said monies will be reimbursed from Park Acquisition Funds in the future. Presented by Appro~as to form by Manuel A. Mollinedo, Thomas J. Harron, City Director of Parks and Attorney Recreation 0636a ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF :HULA VISTA, CALIFORNIA, this 13th day of. August ) 85 , by the following vote, to-wit: ,YES: C0uncilmembers Moore, Cox, McCandliss, Scott 'AYES: Counci ] members None BSTAIN: Councilmembers None BSENT: Councilmembers Maicoim City of Chula Vista City ~ Clerk rATE OF CALIFORNIA ) )UNTY OF SAN DIEC-.-.-.-~ ) ss. TY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Vista, California, ) HEREBY CERTIFY that the above ond foregoing is o full, true ond correct copy of RESOLUTION NO. 12'137 ,and that the some has not been omendedor repealed. TED (seal) City Clerk -660 AGREEMENT FOR LANDSCAPE ARCHITECT'S SERVICES THIS AGREEMENT, made and entered into this 13th day of August, 1985, by and between THE CITY OF CHULA VISTA, a municipal corporation, hereinafter referred to as "City" and Landscape Architect WIMMER YAMADA & ASSOCIATES, 516 Fifth Avenue, San Diego, California 92103, hereinafter referred to as "Architect"; WI T N E S S E T H : City and Architect agree as follows: ARTICLE I: THE PROJECT A. City retains Architect to render professional services for the Master Plan Study of the property located at: Sweetwater Valley City Park ARTICLE II: SERVICES OF THE LANDSCAPE ARCHITECT Architect shall provide the City with the following services: A. Ph~;sical Analysis: The analysis phase shall include investigation into site ( including existing irrigation systems) and regional conditions affecting Master Plan design. During this phase a complete topographic survey of the site at 1" = 50' will be prepared, as well as an aerial photograph. Products of this phase will be incorporated into the Master Plan Report. B. project Pro~ram Development. The program development phase shall include a series of meetings with City and community groups (maximum of 4) to determine goals of the project, needs of the users and the City and concepts for Master Plan development. Products and findings of this phase will be compiled into a Master Plan Program Report (5 copies) to be approved by the City prior to commencement of Master Plan Design. Revised 8/13/85 C. Pro~ect Planning and Design: The project planning phase shall include a series of meetings (maximum of 4) with the City (and community groups as deemed necessary not to exceed 4) and work periods by the Architect to create a Master Plan that satisfies the requirements set forth in the Master Plan Program Report. The following will be products of this Phase: 1. A rendered Comprehensive ~4aster Plan at 1" = 50' with supporting sections and sketches. One rendered and one reproducible copy will be supplied. 2. A ~4aster Plan Report combining analysis and program information with the ~.laster Plan concept, design guidelines for all park elements (including irrigation systems) and a phasing strategy (including cost estimates for Phase I only). Fifteen (15) copies of the report will be delivered to the City. The report will be xerox quality with plastic spiral binding. ARTICLE III. FEE AND PA¥14ENT SCHEDULE A. The fee for services rendered shall be the flat fee amount of FIFTY SEVEN THOUSAND FIVE ttUNDRED DOLLARS (~57,500.00). 1. Payments shall be made as follows: Architect shall bill City on a monthly basis. Each bill shall represent one-third of the fee specified above and any reimbursable expenses incurred during the month, pursuant to Paragraph C of this Article. 2. Time of Completion: It is agreed that said project shall be completed within twelve (12) calendar weeks per the Landscape Architect's original proposal of services. This contract shall terminate in six (6) months if City fails to perform. B. The above mentioned fees include all costs associated in obtaining an aerial survey of the site and preparation of complete topographic survey (at 1" = 50') which would become the property of the City. C. Reimbursable Expenses for which the City shall be obligated in addition to the fee for services rendered are for actual expenditures made by the Architect and his employees and consultants in the interest of the project as follows: -2- 1. Expense of reproductions beyond those outlined previously and costs for mailing surveys or meeting notices, unless incurred by the City. Reimbursement for these expenses shall be at the Architect's actual cost plus fifteen percent (15%) for handling and administration. 2. If authorized in advance by the City, expense of overtime services requiring higher than regular rates. 3. Expense of renderings, models, and mock-ups requested by the City. Reimbursement for these expenses shall be at the Architect's actual cost plus fifteen percent (15%) for handling and administration. 4. Expense of horticultural soils test and percolation test, if not incurred by the City. Reimbursement for these expenses shall be at the Architect's actual cost plus fifteen percent (15%) for handling and administrationn. D. No reimbursable expenses shall be allowed unless they have been approved in advance and in writing by the City. E. If the City requires the Architect to perform additional services not covered by this Agreement, the fee for such additional services shall be the subject of a separate negotiation with the City at the time those services are requested. ARTICLE IV: THE CITY'S RESPONSIBILITIES A. The City shall provide at no cost to the Architect the following documents, information and services, if available. 1. Title documentation/Quit Claim Deed. 2. Available soils reports. 3. Grading plans and "as-builts" as they become available. 4. Maps and plans for lines of streets, pavements and adjoining properties, right of way, restrictions, easements, and other improvements, if any. 5. Maps and plans for utility lines, both public and private, from San Diego Gas & Electric. -3- 6. City road maps -present and future in vicinity of site. 7. As-built maps of existing utilities in the area, if available. 8. Existing planning studies and reports relative to the site and region. 9. Information and studies on the operation of park and recreational facilities presently available to the City. 10. Guidance in preparing the Master Plan in accordance with City policies and procedures. 11. Make available upon request to Architect any other City standards, policies and guidelines normally available to the public. 12. The City will, in addition, assist Architect in obtaining data from public or private agencies, as necessary. B. Any changes in the Architect's services caused by inaccurate plans, information, or services furnished by the City shall be paid for by the City as an additional service. Co City shall be responsible for assuring that the Architect has access to the project site for all services covered by this Agreement. D. City shall furnish required information and services and shall render approvals and decisions as expeditiously as necessary for the orderly progress of the Architect's services. E. City shall furnish a project manager from its staff to assist with this project. ARTICLE V: OWNERSHIP AND USE OF DOCUMENTS A. Drawings and specifications, as instruments of service, are and shall remain the property of Architect whether the project for which they are prepared is executed or not. City shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information and reference in connection with City's use and occupancy of the project. The drawings and specifications shall not be used by City on other projects, or for completion of this project by others, provided Architect is not in default under this Agreement, except by agreement in writing and with appropriate compensation to the Architect. B. Submission or distribution of documents to meet official regulatory requirements, or for other purposes in connection with the project, is not to be construed as publication in derogation of the Architect's rights. ARTICLE VI: MISCELLANEOUS PROVISIONS A. This Agreement shall be governed by the laws of the principal place of business of the Architect. B. This Agreement shall be terminated when the Architect forwards to City the Contractor's Final Application for Payment, or when the parties hereto agree to termination, or when termination occurs pursuant to Article VIII, whichever occurs first. C. Architect shall indemnify and hold the City harmless from any and all claims arising from Architect's performance of this contract. D. Meetings: The Architect shall meet with the City's Recreation staff, Park Board, City Council and community groups a maximum of eight (8) times throughout the project to conduct workshops or make presentations. City shall designate those participants to attend said meetings and shall organize and identify time and place for the meetings. Additional meetings requested by City shall be billed as additional services. ARTICLE VII: SUCCESSORS AND ASSIGNS A. City and Architect, respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of this Agreement. Neither City nor the Architect shall assign, sublet, or transfer any interest in this Agreement without the written consent of the other. ARTICLE VIII: TERMINATION~ ABANDONMENT OR SUSPENSION A. This Agreement may be terminated by either party upon seven days' written notice should either party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination B. If legal action shall be brought by either of the parties for breach of terms related to this Agreement, the party prevailing in said action shall be entitled to recover from the party not prevailing cost of suit and a reasonable attorney's fee which shall be fixed by the Court. C. If City fails to pay promptly all amounts due hereunder to Architect as and when such amounts become due, the Architect shall be excused from further performance under this Agreement until all such amounts are paid. If payment is not made within a reasonable time after billing by the Architect, the Architect shall have the right to terminate this Agreement without prejudice to any other rights the Architect may have. ARTICLE IX: INTEREST AND COSTS A. If City fails to pay the Architect within thirty days of the date of billing for services rendered and reimbursable expenses incurred, the Architect shall have the right to charge interest at thee rate of one percent per month, commencing at the date of billing, for any unpaid balance due until such time as payment is made in full by City. B. City shall pay all legal costs and attorneys' fees resulting from any legal action required to collect any amounts which remain unpaid for a period in excess of ninety days from the date of billing. ~RTICLE X: EXTENT OF AGREEMENT A. This Agreement represents the entire and integrated agreement between City and Architect and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both City and Architect. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year first above written. THE CITY OF CHULA VISTA LANDSCAPE ARCHITECT: ~ Wimmer Yamada & Associates vM~sY~ of~.~e ~ity of Chula /_~%o~'~h y. y~ da, ~LA ATT~~ ~~~_/ ~dent ~~ ~ ty C~e~ ~ Approved as to form by Charles R. Gill Assistant City Attorney 0682a -6- The following were respondents to the RFP: ROGER DEWEESE, INC. & ASSOC. ONA 1302 Camino Del Mar lO1W. Broadway, Ste. 505 Del Mar, CA 92014 San Diego, CA 92101 GERALD GARNER & COMPANY EDAW, INC. 2105 Garnet Avenue 18002 Cowan, Ste. 100 San Diego, CA 92109 Irvine, CA 9~714 KAWASAKI THEILACKER & ASSOC.. PERIDIAN GROUP 3776 4th Avenue 17848 Sky Park Blvd. San Diego, CA 92103 Irvine, CA 92714 PEKAREK GROUP PHILLIPS BRANDT REDDICK 1501 Morena Blvd. 18012 Sky Park Circle San Diego, CA 92110 Irvine, CA 92714 STONE FISHER & ASSOCIATES RAPP & FRENCH 1442 Camino Del Mar 415 N. E1 Camino Real P.O. Box 809 San Clemente, CA 92682 Del Mar, CA 92014 STAN SMITH & ASSOC. VANDYKE LANDSCAPE ARCHITECTS 23011 Moulton Parkway, Ste. A-15 3585 5th Avenue Laguna Hills, CA,.92653~ San Diego, CA 92103 INTER-CITY ENGINEERS, INC. WIMMER YAMADA & ASSOCIATES 7075-A Mission Gorge Rd. 516 5th Avenue San Diego, CA 92120 San Diego, CA 92101 VSP GROUP ROYSTON, HANAMOTO, ALLEY & ABEY 17801 Cartwright Rd. 225 Miller Avenue Irvine CA 92714 Mill Valley, CA 94942 ' ATTACHMENT A " CONSULTArlT RATI[.IG S]tEET ''OTAL COST: TOTAL WORK tiOURS: TOTAL SCORE: FIRH NAHE: EVALU^TOR: Please rate the above firm according to each criterion below by circling the appro- priate score. The numerical scores may be interpreted as foll,qws: 0: unsatisfac- tory; 1 = below average; 2: average; 3: ab6ve average; 4: outstanding, lhe "weighted score" should be calculated by multiplying the "weight" times the circled score. The "final score" is the sum of all "weighted scores." Additional notes br con~.ents ma& be recorded on the back of this sheet. Weighted _. Criteria Score Weight Score Comment 1. General experience and 0 1 ~ 3 4 5 20 knowledge of the firm relative to the kind of work requested. 2. Local experience of the 0 1.~ 3 4 5 20 firm including knowledge of existing data avail- ab!e, local conditions, 3, Thoroughness of proposed 0 1 2 3 4 5 25 work plan & responsive- ness to RFP. Experience of key person- 0 1 2 3 4 5 20 riel assigned to work on the study. 5. Ab. ility to conduct an 0.1 2 3 .~ 5 15 objective study, free _ of preconceived biases. 6. On the basis of the sub- mitted proposal, uould Yes you feel comfortable with this finn receiving the No contract for the work? FINAL SCORE ATTACHMENT B BASIC INTERVIEW QUESTIONS /~ ' ~ Sweetwater Valley Park Master Plan 1. Outline as best you can the steps you believe Should be taken to develop the basic planning work. 2. Describe the most critical issues of the work as you perceive them. 3. What work does your firm presently haVe Under contract? Would any of this be in conflict in any way with the proposed project? 4. Is your current workload flexible enough to provide sufficient time for the project? 5. How long has the firm done recreation and park planning? 6. What experience do you have in working with community groups? 7. Is your firm basically a planning firm, or is planning a division of an ~ architectural or engineering firm? 8. Will you provide advice and procedures for proceeding with the next phase of planning when the project is completed? What form will this take? ~- 9. Discuss the staffing that you would offer: A. Who in the firm would be responsible for the work? B. What other members of the firm would be included in the work project? C. Would you need any other consultants for Other aspects of the work? ATTACHMENT B-2