HomeMy WebLinkAboutReso 1985-12085 RESOLUTION NO. 12085
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY
OF CHULA VISTA AND THE SOUTH BAY COMMUNITY
SERVICES (OUR HOUSE, INC.) AND AUTHORIZING THE
~tAYOR TO EXECUTE SAID AGREEMENT
The City Council of the City of Chula Vista does hereby resolve as
fol 1 ows:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Chula Vista that certain agreement between THE CITY OF CHULA VISTA, a
municipal corporation, and SOUTH BAY COMMUNITY SERVICES (OUR HOUSE, INC.),
dated the 16th day of July 1985, a copy of which is attached hereto and
incorporated herein, the same as though fully set forth herein be, and the
same is hereby approved.
BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be,
and he is hereby authorized and directed to execute said agreement for and on
behalf of the City of Chula Vista.
Presented by. Approved as to form by
PauT G. ~sr~rs x?homas d. Harroyi Community
Development Di rector ~J City Attorney///
WPC 1175X
ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
~ULA VISTA, CALIFORNIA, this 16th d~y of July
85 , by the following vote, to-wit:
~ES: Councilmembers Malcolm, McCandliss, Moore, Cox
~YES: Councilmembers None
BSTAIN: Council members None
3SENT: C0unci ] members Scott
tl~e City of Chula Vista
rTES ~.T_ City- ~rk
r'ATE OF CALIFORNIA )
)UNTY OF SAN DIEGO ) ss.
TY OF CHULA VISTA )
I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chula Vista, Colifornia,
) HEREBY CERTIFY that the obove ond foregoing is 0 full, true ond correct copy of
RESOLUTION NO. 3.2085
,and that the same has not been amended or repealed.
~TED
(seal) City Clerk
;-660
AGREEMENT SETTING OUT TERMS AND OBLIGATIONS OF
SOUTH BAY COI~4UNITY SERVICES (FORMERLY OUR HOUSE, INC.)
IN REGARD TO THE EXPENDITURE OF CITY FUNDS APPROPRIATED
THIS AGREEMENT, made and entered into this 16th day of July 1985, by
and between the CITY OF CHULA VISTA, a municipal corporation, hereinafter
referred to as "CITY," and SOUTH BAY COMMUNITY SERVICES, a nonprofit
charitable organization, hereinafter referred to as "Grantee";
WITNESSETH:
WHEREAS, the City Council of the City of Chula Vista has determined
that the function of Grantee serves a valid public purpose and primarily
benefits low and moderate income persons, and
WHEREAS, the City Council of the City of Chula Vista desires to
encourage the beneficial aims of the Grantee organization through
appropriation of Block Grant funds, and
WHEREAS, funding for the Grantee is contingent upon receipt of a
Letter of Credit authorizing a drawdown of Block Grant funds from the U. S.
Department of Housing and Urban Development (HUD); and
WHEREAS, the City Council has established a policy for consideration
of requests for funding by private organizations and individuals, and
WHEREAS, such policy stipulates that no expenditure may be made out
of any appropriation awarded said charitable organizations unless an agreement
has been reached between the parties setting out the terms and obligations for
the expenditure of such funds.
NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties
hereto as follows:
1. The term of this agreement shall be for a period of one (1)
year, from July l, 1985 through June 30, 1986, unless further modified to
include other permitted expenditures of funds that are appropriated by the
City Council.
2. The charitable organization known as Grantee agrees to provide
proper surroundings which may encourage communication between the alienated
youth of the community and responsible leaders therein.
3. The Grantee agrees to expend City appropriated funds to meet
bona fide obligations incurred for rent, utilities, office supplies and
monthly telephone expense (telephone expense shall not include new systems or
phone installations) for Grantee facilities for a period of one (1) year from
July l, 1985, through June 30, 1986, for an amount not to exceed $21,862.
4. Said payments for rent shall be made monthly, in advance,
directly to lessor with all other authorized expenditures on a monthly basis
upon submission of valid invoices or other evidence of expenditure.
5. Although the Grantee will not be required to reimburse the City
for the abovementioned appropriated funds, the charitable organization agrees
to submit on a quarterly basis a complete report of all financial expenditures
that may take the form of a copy of the reports the Grantee submits to the
County Government.
6. The Grantee shall maintain all financial records for three years
following the year in which it was active.
7. Performance of this agreement may not, by subagreement, be
assigned to any other entity without prior written consent of the City.
8. The Council of the City of Chula Vista at its discretion may
require the Grantee to provide or allow the City to undertake a complete
financial audit of its records.
9. The City, at its discretion may require the Grantee to provide
or allow the City to undertake a complete financial and program audit of its
records. Those records shall contain, at a minimum, the following information
for each client served: income, residency, gender and ethnicity.
lO. The Director of Community Development, or his/her designated
representative, shall represent the City in all matters pertaining to the
services rendered pursuant to the agreement and shall administer this
agreement on behalf of the City.
ll. The Director of South Bay Community Services Inc., or his/her
designated representative, shall represent the Grantee in all matters
pertaining to the services rendered pursuant to the agreement and shall
administer this agreement on behalf of the Grantee.
12. The Grantee shall comply with Executive Order 11246, entitled
"Equal Employment Opportunity," as amended by Executive Order 11375 and as
supplemented in Department of Labor regulations 41 CFR Part 60.
13. The Grantee agrees to abide by the requirements of OMB Circular
A-lO2, and specifically Attachment "0", Items 7 and 14.
14. The contract may be terminated or suspended by the City after
60' days notice to the Grantee due to default by the Grantee or the Grantee s
inability to perform, regardless of whether such inability is due to
circumstances within or beyond the grantee's control. Settlement of any
disputes shall be based on the laws of the State of California.
15. The parties reserve the right to pursue any remedy provided
under California law for remecLv in instances where contractors violate or
breach contract terms.
16. To the greatest extent possible, the Grantee shall compile and
keep information on its clients' income, ethnicity and gender and submit this
information to the City in a fiscal year-end report.
17. Any program income derived from Block Grant funds must be used
for approved expenditures of the Grantee.
IN WITNESS WHEREOF, the parties hereto have caused this
agreement to be executed the day and year first hereinabove set forth.
THE CITY OF CHULA VISTA SOUTH Y COMMUNITY SERVICES .
M(~yor of~of ch~lSsta
~ity Clerk ''
Approved as to fo~ by
WPC 1168X
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